Meeting Minutes draft 051425
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D R A F T MINUTES COMMISSION ON DIVERSE CULTURES 5850 W. GLENDALE AVE. GLENDALE, ARIZONA 85301 MAY 14, 2025 6:30 P.M. 1. CALL TO ORDER 2. ROLL CALL Present: Nellie Andrade, Chair Richard Henrick, Vice Chair Reka Vicsacsan, Commissioner Tanner Contreras-Russell, Commissioner Sylvia Acosta, Commissioner Absent: Robert Escobedo, Commissioner Also Present: LeJeune Boone, Staff Liaison, HR Business Partner Jim Brown, Staff Liaison, Director, Human Resources and Risk Management 3. CITIZEN COMMENTS None. 4. NEW BUSINESS a. Nominate Chair and Vice Chair to nominate Nellie Andrade for Chair. AYE: Chair Nellie Andrade Vice Chair Richard Henrick Commissioner Reka Vicsacsan Commissioner Tanner Contreras-Russell Other: Commissioner Robert Escobedo (ABSENT) Passed to nominate Richard Hendrick Vice Chair AYE: Chair Nellie Andrade Vice Chair Richard Henrick Commissioner Reka Vicsacsan Commissioner Tanner Contreras-Russell Other: Commissioner Robert Escobedo (ABSENT) Passed b. Develop the structure and organization of the commission. Discussed how to present ideas and information to the Government Services Group for consideration, and effective community outreach and communication to various cultural groups. c. Process for filling long-term vacancies. The commissioners discussed the process for filling vacancies and the timeline. d. Discuss the need for subcommittees. The commissioners discussed the potential for developing committees. e. Review Bylaws - All commissioners reviewed and discussed the bylaws. f. Create a Mission Statement. The commissioners developed the following mission statement: “Create opportunities in the community where diverse people can come together, and understand one another through recommendations for special events that encourage mutual respect and understanding among all people, to discourage prejudice and discrimination, and to support cultural awareness, and unity of the community in all its diverse forms .” A motion was made by Chair Nellie Andrade, seconded by Commissioner Tanner Contreras-Russell AYE: Chair Nellie Andrade Vice Chair Richard Henrick Commissioner Reka Vicsacsan Commissioner Tanner Contreras-Russell Other: Commissioner Robert Escobedo (ABSENT) Passed g. Develop a process flowchart to outline the submission of recommendations. Commissioners discussed developing a method to keep the Government Services Group and Council informed. 5. STAFF REPORTS a. This report allows the Staff of City Attorney's Office to update the Commission. The Commission is prohibited from discussing or acting on any of the items presented by the Staff since they are not itemized on the Human Relations Commission Agenda. No reports were submitted. 6. COMMISSION COMMENTS AND SUGGESTIONS. Commission members discussed contacting their council members regarding updates. Commissioners also have the opportunity to attend council meetings and speak during the citizen comments portion. 7. NEXT MEETING The next regular meeting of the Commission on Diverse Cultures will be held on June 11, 2025, at 6:00 p.m., in the Glendale Adult Center, Rm 104, 5970 W. Brown St., Glendale, Arizona, 85302. 8. ADJOURNMENT The Commission on Diverse Cultures meeting minutes of _______, 2025 were submitted and approved this ___ day of ________, 2025. ____________________________________ Recording Secretary