June 5, 2025 Draft Minutes
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D R A F T MINUTES AUDIT COMMITTEE OASIS WATER TREATMENT PLANT, CONFERENCE ROOM C 7070 W. NORTHERN AVE. GLENDALE, ARIZONA 85303 JUNE 5, 2025 2:00 P.M. 1. CALL TO ORDER The meeting was called to order by Chairperson Guzman at 2:06 p.m. 2. ROLL CALL Present: Dianna Guzman, Councilmember, Chairperson Lupe Conchas, Councilmember Irene Avalos, Member Marc Floyd, Member Levi Gibson, Budget & Finance Director Absent: Bart Turner, Councilmember Kevin Phelps, City Manager Also Present: Mike Kingery, Independent Internal Audit Program Manager James Gruber, Chief Deputy City Attorney Jamsheed Mehta, Assistant City Manager Jim Brown, Director, Human Resources & Risk Management Vicki Moss, Assistant Director, Human Resources Shannon Rodriguez-Yaeggi, Manager, Human Resources Ron Serio, Director, Water Services Megan Sheldon, Deputy Director, Water Services Tasha Jefferson, Code Compliance Official George Nieto, Administrator, Code Compliance Deborahann Gentry, Supervisor, Code Compliance Jenny Durda, Director, Organizational Performance Maria Stroth, Senior Manager, Moss Adams (Guest) Jessie Lenhardt, Senior Manager, Moss Adams (Guest) Jesse Myott, Manager, BerryDunn (Guest) 3. CITIZEN COMMENTS No citizens present; no comments received. 4. APPROVAL OF THE MINUTES A motion was made by Councilmember Conchas and seconded by Member Avalos with a 4 - 0 vote to approve the minutes of the March 19, 2025, Audit Committee meeting. a. Approval of the Audit Committee Minutes of March 19, 2025. 5. MOTION TO CALL FOR AND ENTER INTO EXECUTIVE SESSION A motion was made at 2:08 p.m. by Chairperson Guzman and seconded by Councilmember Conchas with a vote of 4 - 0 to enter into executive session. 6. EXECUTIVE SESSION Session was held. 7. MOTION TO ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION A motion was made at 3:46 p.m. by Councilmember Conchas and seconded by Member Avalos with a vote of 4 - 0 to adjourn executive session and reconvene in open session. 8. CONSIDERATION/ POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS Vote to approve separate items as listed below. For discussion and action. a. A motion was made by Councilmember Conchas and seconded by Member Avalos to approve the Stormwater Management, HR – Recruitment and Retention (with discussed edits), and Code Compliance Clean & Lien Program audit reports and authorize staff to forward the final audit results of all three to City Council. b. A motion was made by Councilmember Conchas and seconded by Chairperson Guzman to approve the proposed FY26 audit plan and authorize staff to include on the consent agenda for upcoming City Council vote. 9. UPDATE ON COMMITTEE GOALS For information and discussion only; this item was not on the agenda for action. 10. UPDATE ON FY25 AUDIT PLAN AND RISK ASSESSMENT For information and discussion only; this item was not on the agenda for action. 11. COMMITTEE COMMENTS AND SUGGESTIONS For information and discussion only; this item was not on the agenda for action. 12. NEXT MEETING The next regularly scheduled meeting of the Audit Committee will be on September 11, 2025, at 2:00 p.m., at a location to be determined. 13. ADJOURNMENT With no further business, Chairperson Guzman adjourned the meeting at 4:12 p.m. The Audit Committee meeting minutes of _____, 2025 were submitted and approved this ____ day of ____, 2025. ____________________________________ Michael Kingery Internal Audit Program Manager