Public Services Grant Application Cycle Matrix
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CDBG Public Services Grant Application Matrix FY 2026-2027 Complete with all required attachments Quality of Application Requested funding as percentage of total program costs ( leveraged funds ) Budget is reasonable, allocable and allowable per regulatory requirements (2 CFR 200.403-405) # of People Served Per unit cost of assistance (grant funds) Timely Expenditure Communication Quality of Reimbursement Submissions Previous Monitoring Findings? Population Served Program Summary Total Points Financial Impact = % Capacity & Prior Performance Application Ungraded Metrics Maximum Points and Percentage: 5 10 20 15 20 15 20 20 20 20 0 0 165.0 No - 0 pts Not detailed, objectives are too broad or vague - 0 pts 90%-100% - 0 pts No, requeseted budget is not reasonable, allocable and allowable - 0 pts < 50 - 5 pts >$500 - 0 pts Funds were spent minimally, significantly delayed, or not at all, resulting in missed deadlines and return or recapture of funds - 0 pts Communication was limited, and/or untimely - 0 pts No submission provided or was significantly delayed beyond deadlines - 0 pts Yes, have outstanding Findings that were not corrected by monitoring deadline - ineligible Yes - 5 pt Minor details and errors present - 5 pts 75%-89% - 5 pts Requested budget requires significant adjustments to be reasonable, allocable and allowable - 5 pts 51 < > 100 - 10 pts $300-$500 - 5 pts Funds were spent with some delays or inefficiencies, but most objectives were met on a timely basis with minimal return or recapature of funds - 10 pts Communication was inconsistent, untimely or gaps in responsiveness that occasionally and/or minimally affected outcomes - 10 pts Submissions consistently untimely, incomplete, inaccurate and/or contained numerous errors requiring substantial correction - 10 pts Yes, have outstanding Findings that are awaiting correction - 10 pts Highly detailed and clear objectives - 10 pts 50%-74% - 10 pts Requested budget requires minor adjustments to be reasonable, allocable and allowable - 10 pts 101 < > 500 - 15 pts $100-$300 - 10 pts Funds were expended efficiently and within the required time frame with little to no return or recapture of funds - 20 pts Communication was proactive, timely, and responsive - 20 pts Submissions were completed on time but required moderate revisions or corrections - 15pts Yes and all Findings corrected - 15 pts <50% - 20 pts Yes, budget is reasonable, allocable and allowable - 15 pts > 500 - 20 pts <$100 - 15 pts New Applicant - 10 pts New Applicant - 10 pts Submissions were punctual, accurate and required minimal or no corrections - 20 pts No monitoring Findings - 20 pts New Applicant - 10 pts New applicant - 10pts Scoring Rubric -- Population Served Program Summary Organization 3% 6% 12% 9% 12% 9% 12% 12% 12% 12% 0% 0% 100% City of Glendale Public Services Grant Application Staff Review Worksheet Agency Name: Project/Program Name: National Objective: Y/N % Total Budget: Requested Funding: Non-Glendale funds: Current grant recipient? If yes, complete the following: Number of current awards outstanding: Total funding currently under contract: Total unreimbursed funding: Prior grant recipient? If yes, complete the following: Timely completion? Monitoring findings? Notes: Met performance goals? For all applicants All application materials submitted? Financials include findings? Administrative Costs: - $ #DIV/0! Subrecipient Checklist 1 Corporation Commission Filing 2 Articles of Incorporation 3 Audited FInancial Statement 4 Insurance Certification Expiration date: 5 Conflict of Interest Questionnaire 6 Org Chart, Board of Directors 7 Equal Employment Opportunity Policy 8 Unique Identity ID # Verification (Sam.gov) 9 Grant Application 9.a. Signature Authorization 9.b. Auth Signer: People with physical and/or mental disabilities Victims of domestic violence Veterans Victims of crimes or sex trafficking Persons living with AIDS Migrant farm workers Illiterate adults Other Other PRIMARY POPULATION SERVED Activity Summary/Description: Proposed Vulnerable Populations Youth aging out of foster care Families with children Application Contact Phone and Email Seniors $ Youth (general) 1 Seniors 2 Youth (general) 3 Youth aging out of foster care 4 Families with children 5 People with physical and/or mental disabilities 6 Victims of domestic violence 7 Veterans 8 Victims of crimes or sex trafficking 9 Persons living with AIDS 10 Migrant farm workers 11 Illiterate adults 12 Other LMI - Area LMI - Limited clientele LMI - Direct Benefit S/B - Area URG None - does not qualify Yes No N/A Present Missing Insufficient