DES DATA SHARING C-50-20-051-3-02.PDF

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AMENDMENT TO 
INTERGOVERNMENTAL AGREEMENT 
BETWEEN 
ARIZONA DEPARTMENT OF ECONOMIC SECURITY 
AND MARICOPA COUNTY ON BEHALF OF THE 
SHERIFF’s OFFICE FOR JAIL INMATE AND FLEEING FELON MATCH PROCESS 
DATA SHARING 
C-50-20-51-3-02 
 
This Amendment to Intergovernmental Agreement between Arizona Department of Economic 
Security and Maricopa County on Behalf of the Sheriff’s Office for Jail Inmate and Fleeing Felon 
Match Process Data sharing is effective January 1, 2023, and upon approval of all parties. 
 
Recitals 
 
The basis for this Inter-Governmental Agreement (IGA) is  Electronic Code of Federal  Regulations 
Title 7, subtitle B, Chapter II, Subchapter C, Part 273, Subpart D, 7 CFR § 273.11(n) and Food and 
Nutrition Act of 2008, 7 U.S.C. § 2015(k). An individual determined to be a fleeing felon shall be an 
ineligible household member under this section. To establish that an individual is a fleeing felon, the 
State agency must verify that there is an outstanding felony warrant. 7 CFR § 273.11(n)(1)(i)(A). An 
individual determined to be a fleeing felon shall be an ineligible household member. 7 CFR 273.11(n). 
MCSO and ADES are authorized to share personal identifying information of suspected fleeing felons 
pursuant to 7 CFR §273.2(b)4(ii); Food and Nutrition Act of 2008, 7 U.S.C. § 2020(e)(8)(E)(i)(I). 
 
 
On September 16, 2020, the Board of Supervisors approved and Intergovernmental Agreement  with 
the Arizona Department of Economic Security in Action C-50-20-51-3-01, signed by DES which 
corresponds with  DSA (Data Sharing Agreement) NO. 775069. 
 
 
 
Parties wish to amend the agreement to alter the frequency of data sharing from quarterly to monthly. 
 
Agreement 
 
 
1) Section I. Purpose is amended changing the word, “quarterly” to “monthly. 
 
 
2) Section III. A. is amended as follows: 
 
  
A. 
On a quarterly monthly  basis, MCSO will: 
 
  
(1) 
Provide ADES with Personal identifiable information for Inmates being booked and 
  
 
released from Maricopa County Jails and Fleeing Felons with outstanding warrants. 
  
  
(2) 
Provide ADES with the following data elements related to the identity of the confined 
  
 
individuals, if available: 
 
  
 
a) 
Social Security Number 
  
 
b) 
Individual’s Last Name, First Name, Middle Name

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c) 
Date of Birth 
  
 
d) 
Gender 
  
 
e) 
Record creation date 
  
 
f) 
Report from date 
  
 
g) 
Report thru date 
  
 
h) 
Court sentence start date 
  
 
i) 
Booking date 
 
  
(3) 
Method of Delivery - Drop the data via a secure File Transfer Protocol (FTP) location 
  
 
under MCSO and provide access to (ADES) /DBME-FAA to obtain the data. A  
  
 
Portable Document Format (PDF) file will contain the data elements listed above. 
 
  
(4) 
Timing and Scope of Reports - Submit the 3 each monthly files each quarter in the 
  
 
month  following the quarter. calendar month. Month.’s end.   The files will be named 
  
 
YYYY-MM-mmm Data where YYYY will be the year, MM the 01-12 for the month, 
  
 
and mmm shall be Jan-Dec with the “Data” appended to the abbreviated 3 characters of 
  
 
the month as shown on the image below. In April, the January thru March files should 
  
 
be sent via FTP. In July, the April thru June files would be sent to ADES. 
 
 All other terms and conditions of the original IGA remain the same. 
 
Authorized Signature 
 
The signatories below warrant and represent that they have the competent authority on behalf of their 
respective entities to enter into the obligations set forth in this agreement. 
 
This IGA may be executed in two or more counterparts, each of which shall be deemed an original 
but all of which together shall constitute the same instrument.  Faxed, copied, electronic and scanned 
signatures are acceptable as original signatures. 
 
Electronic Signature Acknowledgement: The signatories may sign this document electronically 
by using an approved electronic signature process. Each signatory electronically signing this 
document agrees that his/her electronic signature has the same legal validity and effect as his/her 
handwritten signature on the document, and that it has the same meaning as his/her handwritten 
signature. 
 
 
 
 
 
 
[Signatures on next page]

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IGA:   775069 
C-50-20-051-3-02 
 
 
 
 
 
FOR AND ON BEHALF OF THE ARIZONA 
MARICOPA COUNTY: 
DEPARTMENT Of ECONOMIC SECURITY:   
 
 
 
DES Chief Procurement  
Date 
Bill Gates 
Date 
 Officer 
Chairman, Board of Supervisors 
 
   Attest: 
  Printed Name 
 
 
 
 
 
 
Juanita Garza 
Date 
Clerk of the Board 
 
Maricopa County Sheriff 
 
 
 
 
 
Paul Penzone, Sheriff 
Date  
IN ACCORDANCE WITH A.R.S. § 11-952, THIS AGREEMENT IS IN APPROPRIATE FORM AND WITHIN THE 
POWERS AND AUTHORITY GRANTED TO EACH RESPECTIVE PUBLIC BODY. 
 
ARIZONA ATTORNEY GENERAL’S OFFICE         
     APPROVED AS TO FORM 
 
 
BY____________________________________                   BY____________________________________ 
     ASSISTANT ATTORNEY GENERAL                                    DEPUTY COUNTY ATTORNEY    
 
DATE:  ___________________________________              DATE:__________________________________