PH RFP 230062 COMMUNITY OUTREACH AND ENGAGEMENT FOR UNDERSERVED POPULATIONS V3.DOCX

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NOTICE OF SOLICITATION
SERIAL#: PH RFP 230062
Request for Proposal for:
  
COMMUNITY OUTREACH & ENGAGEMENT FOR UNDERSERVED POPULATIONS
Notice is hereby given that Maricopa County is conducting this request for proposals, electronically through an outside 
e-procurement platform, Periscope S2G (formally known as BidSync), until 2:00 P.M. Phoenix Time (M.S.T.) on 
November 1, 2022, for SERIAL # PH RFP 230062, COMMUNITY OUTREACH & ENGAGEMENT FOR 
UNDERSERVED POPULATIONS for Maricopa County.
All responses shall be submitted electronically through the e-procurement platform prior to the bid closing.  The bid 
will be listed under “PH RFP 230062, COMMUNITY OUTREACH & ENGAGEMENT FOR UNDERSERVED 
POPULATIONS.”
The Maricopa County Procurement Code (“The Code”) governs this procurement and is incorporated by reference.  
Any protest concerning this Request for Proposal must be filed with the Procurement Officer in accordance with 
Section MC1-905 of the Code.
DIRECT ALL INQUIRIES TO:
CHERYL BUCALO, PROCUREMENT OFFICER
TELEPHONE: (602) 506-6886 / EMAIL:  cheryl.bucalo@maricopa.gov 
THERE WILL BE NO PRE-BID CONFERENCE FOR THIS SOLICITATION. 
NOTE: MARICOPA COUNTY PUBLISHES ITS SOLICITATIONS ONLINE AND THEY ARE AVAILABLE 
FOR VIEWING AND/OR DOWNLOADING AT THE FOLLOWING INTERNET ADDRESS:
ONLY RESPONSES THAT ARE SUBMITTED THROUGH THE E-PROCUREMENT PLATFORM 
(https://www.periscopeholdings.com/s2g) AND CONTAIN ALL ITEMS LISTED IN SECTION 5.5 WILL 
BE CONSIDERED.
For submission instructions, see Exhibit 1.
For assistance with the e-procurement platform functionality, contact Periscope S2G’s Vendor Support 
Department via phone or email, during regular business hours: 1-800-990-9339 or support@PeriscopeS2G.com, 
or visit the Periscope S2G support portal.
All standard terms and conditions concerning this Request for Proposals can be located at 
https://www.maricopa.gov/DocumentCenter/View/6453.
Any addenda to this Request for Proposals will be posted on the Maricopa County Office of Procurement Services 
website under the solicitation serial number. This information will also be posted online at 
https://www.periscopeholdings.com/s2g.
FAILURE TO REVIEW ANY ADDENDA DOES NOT NEGATE YOUR INITIAL OFFER AND HOLDS THE 
RESPONDENT RESPONSIBLE FOR ANY CHANGES PRIOR TO BID CLOSING.

II
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https://www.maricopa.gov/2190/Solicitations
TABLE OF CONTENTS
NOTICE
TABLE OF CONTENTS
SECTIONS:
1.0
INTENT
2.0
SCOPE OF WORK
3.0
PROCUREMENT REQUIREMENTS
4.0
CONTRACTUAL AND SPECIAL TERMS AND CONDITIONS
5.0
INSTRUCTIONS TO BIDDERS
ATTACHMENTS:
ATTACHMENT A
PRICING AND VENDOR INFORMATION
ATTACHMENT B
AGREEMENT AND SIGNATURE PAGES 
ATTACHMENT C
PROJECT WORKSHEET
EXHIBITS:
EXHIBIT 1
PERISCOPE S2G REGISTRATION AND ELECTRONIC SUBMISSION 
INSTRUCTIONS
EXHIBIT 2
INSURANCE CERTIFICATE EXAMPLE

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REQUEST FOR PROPOSAL FOR:
COMMUNITY OUTREACH & ENGAGEMENT FOR 
UNDERSERVED POPULATIONS
1.0
INTENT:
COVID-19 highlighted the need to identify creative approaches to effectively outreach and engage with 
underserved communities. Often the best ways to educate and open a dialogue with others is by providing 
access to valued resources an individual may need today in order to educate and inform them with 
knowledge that will support their health tomorrow.
“Outreach & Engagement” describes a wide range of activities with a variety of end goals — increased 
awareness of a service, education on a particular topic, direct delivery of services/products, etc. To be most 
effective, outreach and engagement strategies should build upon an existing relationship with the 
community in need. Successful efforts are both culturally relevant and sensitive with a clear benefit to the 
target population. 
Through funding provided by the Centers for Disease Control (CDC) to address health disparities that were 
either created or worsened by the COVID-19 pandemic, the Maricopa County Department of Public Health 
(MCDPH), Office of Community Empowerment (OCE) is seeking to award funds to multiple community-
based organizations (Contractors) within Maricopa County for the purpose of expanding or implementing 
outreach and engagement strategies that will impact physical and/or mental health in underserved 
communities. Funds are not intended to be used for goods or services requiring an on-going commitment 
such as staff augmentation or rental assistance. Instead, awards shall be used to purchase supplies and/or 
materials of value for distribution to the Contractor’s proposed target community with the intended purpose 
of allowing for education and/or dialogue about improving health. Therefore, proposed strategies and 
requested supplies/materials must be both meaningful and useful for the intended target population. When 
appropriate and possible, extra consideration should be made to purchase and distribute supplies/materials 
that have a direct impact on a person’s health. MCDPH shall make available, free of charge, various 
pamphlets and other COVID-19 health related literature to be given out in conjunction with the 
supplies/materials distributed by the Contractor.  
Proposals shall be submitted on a Project Worksheet (Attachment C) and be accompanied by all required 
documentation as listed in Section 5.5 of this request for proposal (RFP.)  With a goal of funding as many 
organizations as possible, MCDPH requests proposed budgets not exceed $50,000 per entity; however, we 
reserve the right to accept and award any proposal exceeding this amount if it is determined to be in the 
best interests of Maricopa County. Compensation will be on a cost-reimbursement basis and Contractors 
may invoice as often as needed with the final invoice due no later than March 31, 2023. Upon request, 
MCDPH may authorize limited advance payments to be made to Contractors who do not have sufficient 
capacity to purchase needed materials ahead of time. All work shall be completed and documented in a 
final report that shall also be due on March 31, 2023. If additional funds become available, awards resulting 
from this solicitation may be amended and/or extended based on the need for continuous services as well as 
satisfactory Contractor performance. Any additional deliverables or changes to the scope of work and/or 
compensation amounts, shall be subject to negotiation and approved by all parties. 
MCDPH reserves the right to award to multiple Contractors and to add additional Contractors, at the 
County’s sole discretion, in cases where the currently listed Contractors are of an insufficient number or 
skill set to satisfy the County’s needs. MCDPH reserves the right to award to those Contractors most 
advantageous to the County.

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2.0
SCOPE OF WORK: 
Contractor shall: 
2.1
Submit a Project Worksheet (Attachment A) which shall include details on Contractor’s proposed 
outreach and engagement plan. Proposed plan may be newly developed or already existing within 
the organization. It must be both relevant to the Contractor’s mission and serve to educate/support 
community health. It may include extra support for a current strategy already being implemented 
or an entirely new project. Project Worksheet shall include and clearly define the following items:
2.1.1
Proposed objectives, goals, and timelines 
2.1.2
Proposed strategies to reach a specific target population within Maricopa County 
2.1.3
Proposed plan to incorporate the dissemination of COVID-19 resource materials (i.e. 
business cards, pamphlets, brochures, etc. provided at no cost by MCDPH) as part of the 
outreach and engagement strategy.
2.2
Refrain from purchasing the following Unallowable Expenses: 
2.2.1
Any type of food or beverage, including bottled water 
2.2.2
Any type of gift card, stipend, lottery ticket, or any other type of cash incentive
2.2.3
Any type of alcohol or tobacco products, including vape materials 
2.3
Implement approved plan with the intent of increasing outreach and engagement with target 
population:
2.3.1
Purchase and distribute relevant supplies/materials to proposed target population as 
outlined in plan
2.3.2
Utilize engagement techniques that are culturally and linguistically appropriate for macro 
and micro communities.
2.4
Support MCDPH with mobilizing and/or encouraging community partners and residents to 
participate in the 2023 Maricopa County Community Health Needs Assessment to ensure accurate 
and equitable data collection that will represent rural and/or underserved populations. 
2.5
Submit a Final Report and Final Invoice no later than March 31, 2023 
2.5.1
The final report shall consist of a narrative describing activities, resources/supplies 
provided, relevant successes, and any challenges encountered. Include any supplemental 
documentation such as photos and/or videos of activities.
2.5.2
The final invoice shall include details on the items being submitted for reimbursement as 
well receipts for purchased items and/or documentation for any other expenses approved 
in the plan. If there is a significant amount of leftover inventory of purchased supplies, 
include a plan to disseminate the remaining items.

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2.5.2.1
Contractor may submit more than one invoice during the term of the contract. 
The total of all combined invoices shall not exceed the total amount awarded 
and all invoices must be accompanied by copies of receipts or documentation of 
expenses as applicable. 
2.5.3
Payment shall be made upon approval of the final report and verification of all receipts 
and expenditures contained in all invoices submitted.
2.5.3.1
If any amount submitted contains Unallowable Expenses (as listed in Section 
2.2) prior to payment being made, Contractor shall be asked to re-submit a 
revised invoice with the expenses removed and the invoice reduced accordingly.
2.5.3.2
If payment has already been made and any expenses are later found to be 
unallowable, Contractor agrees to reimburse MCDPH within 30 days of 
discovery.       
 
2.6
Complete all work and submit all required documentation, including a final invoice, no later than 
March 31, 2023.
3.0
PROCUREMENT REQUIREMENTS:
3.1
PERFORMANCE:
It shall be the Contractor’s responsibility to meet the proposed performance requirements.  Maricopa 
County reserves the right to obtain services on the open market in the event the Contractor fails to 
perform, and any price differential will be charged against the Contractor.
3.2
CONTRACTOR EMPLOYEE MANAGEMENT:
3.2.1
Contractor shall endeavor to maintain the personnel proposed in their proposal 
throughout the performance of this Contract. In the event that Contractor personnel’s 
employment status changes, Contractor shall provide County a list of proposed 
candidates with equivalent experience. Under no circumstances is it acceptable for the 
implementation schedule to be impacted by a personnel change on the part of the 
Contractor.
3.2.2
Contractor shall not reassign any key personnel without the express consent of the 
County.
3.2.3
County reserves the right to immediately remove from its premises any Contractor 
personnel it determines is a risk to County operations.  
3.2.4
County reserves the right to request the replacement of Contractor personnel at any time, 
for any reason. 
3.3
INVOICES AND PAYMENTS:
3.3.1
The Contractor shall submit at least one (1) legible copy of their detailed invoice before 
payment(s) can be made.  Incomplete invoices will not be processed.  At a minimum, the 
invoice must provide the following information:
 
•
Company name, address, and contact
•
County bill-to name and contact information
•
Contract Serial Number
•
County purchase order number

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•
Invoice number and date
•
Payment terms
•
Date of service or delivery
•
Description of Purchase (product or services)
•
Pricing per unit of purchase
•
Extended price
•
Total Amount Due
 
3.3.2
Problems regarding billing or invoicing shall be directed to the Department as listed on the 
Purchase Order.
 
3.3.3
Payment shall only be made to the Contractor by Accounts Payable through the Maricopa 
County Vendor Express Payment Program.  This is an Electronic Funds Transfer (EFT) 
process.  After Contract Award the Contractor shall complete the Vendor Registration 
Form located on the County Department of Finance Vendor Registration Web Site 
https://azdom-vss-ext.hostams.com/PRDVSS2X1/Advantage4 
3.3.4
Discounts offered in the contract shall be calculated based on the date a properly completed 
invoice is received by the County. 
 
3.3.5
EFT payments to the routing and account numbers designated by the Contractor will 
include the details on the specific invoices that the payment covers.  The Contractor is 
required to discuss remittance delivery capabilities with their designated financial 
institution for access to those details.
3.4
APPLICABLE TAXES:
3.4.1
Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any 
installation labor on items that are not attached to real property performed by Contractor 
under the terms of this Contract, the installation labor cost and the gross receipts for 
materials provided shall be listed separately on the Contractor’s invoices.
3.4.2
State and Local Transaction Privilege Taxes: To the extent any State and local transaction 
privilege taxes apply to sales made under the terms of this contract it is the responsibility 
of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of 
authority.
3.4.3
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and 
local taxes applicable to its operation and any persons employed by the Contractor. 
Contractor shall require all subcontractors to hold Maricopa County harmless from any 
responsibility for taxes, damages and interest, if applicable, contributions required under 
Federal, and/or State and local laws and regulations, and any other costs including 
transaction privilege taxes, unemployment compensation insurance, Social Security, and 
Worker’s Compensation.
3.5
TAX (SERVICES):
No tax shall be invoiced or paid against Contractor’s labor. It is the responsibility of the Contractor 
to determine any and all applicable taxes and include the cost in the proposal price.
3.6
POST AWARD MEETING:
The Contractor may be required to attend a post-award meeting with the Department to discuss the 
terms and conditions of this Contract.  This meeting will be coordinated by the Procurement Officer of 
the Contract or the Program Manager or other designee as appropriate.

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3.7
CONFIDENTIALITY:
In the course of the solicitation process, the County may disclose information that is proprietary or 
confidential. By submitting a proposal to the solicitation, the offeror agrees that, except as necessary 
to prepare a response to this solicitation, neither it nor its agents or employees will communicate, 
divulge, or disseminate to any third party-persons or entities, any information that is disclosed to it 
by the County during the course of these discussions without the express written authorization of 
the County.  If the offeror does disclose County proprietary or confidential information to a third 
party in preparing a response to this solicitation, it shall require the third party to acknowledge and 
comply with this provision.
3.8
PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by the 
Records Manager at the Office of Procurement Services. Offers shall be open to public inspection 
and copying after Contract award and execution, except for such Offers or sections thereof 
determined to contain proprietary or confidential information by the Office of Procurement Services. 
If an Offeror believes that information in its Offer or any resulting Contract should not be released 
in response to a public record request under Arizona law, the Offeror shall indicate the specific 
information deemed confidential or proprietary and submit a statement with its offer detailing the 
reasons that the information should not be disclosed.  Such reasons shall include the specific harm 
or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement 
Services shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code.
3.9
INFLUENCE:
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an 
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, 
may be grounds for Disbarment or Suspension under MC1-902.  
An attempt to influence includes, but is not limited to:
3.9.1
A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment 
or educational passes or tickets, or any type of valuable contribution or subsidy,
3.9.2
That is offered or given with the intent to influence a decision, obtain a contract, garner 
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement 
Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County 
Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.  
ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY 
PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED 
DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN REGARD 
TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY COMMUNICATIONS 
REGARDING THE SOLICITATION, ITS PARTICIPANTS OR ANY DOCUMENTATION 
PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE 
RESPONDENT FROM THE EVALUATION PROCESS.
4.0
CONTRACTUAL AND SPECIAL TERMS & CONDITIONS:
4.1
CONTRACT TERM:
4.1.1
This Contract is for a term of four (4) months, beginning on the 1st day of December 2022 
and ending the 31st day of March 2023.

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4.1.2
 The County may, at its option and with the agreement of the Contractor, renew the term 
of this Contract for additional terms up to a maximum of four (4) additional years, (or at 
the County’s sole discretion, extend the contract on a month-to-month bases for a 
maximum of six (6) months after expiration).  The County shall notify the Contractor in 
writing of its intent to extend the Contract term at least sixty (60) calendar days prior to the 
expiration of the original contract term, or any additional term thereafter.
4.2
AVAILABILITY OF FUNDS:
4.2.1
The provisions of this Contract relating to payment for services shall become effective 
when funds assigned for the purpose of compensating the Contractor as herein provided 
are available to County for disbursement.  The County shall be the sole judge and authority 
in determining the availability of funds under this Contract.  County shall keep the 
Contractor fully informed as to the availability of funds.
4.2.2
If any action is taken by, any State agency, Federal department, or any other agency or 
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in 
connection with, this Contract, County may amend, suspend, decrease, or terminate its 
obligations under, or in connection with, this Contract.  In the event of termination, County 
shall be liable for payment only for services rendered prior to the effective date of the 
termination, provided that such services are performed in accordance with the provisions 
of this Contract.  County shall give written notice of the effective date of any suspension, 
amendment, or termination under this Section, at least ten (10) days in advance.
4.3
INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are 
not covered and paid by insurance purchased by the Contractor, the Contractor shall defend 
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, 
directors, officials, and employees from and against all claims, damages, losses, and expenses 
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the 
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, 
agents, officers, directors, officials, and employees shall arise in connection with any claim, damage, 
loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment 
of, or destruction of tangible property, including loss of use resulting there from, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this Contract, but only to the extent caused 
by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly 
employed by them, or anyone for whose acts they may be liable, regardless of whether or not such 
claim, damage, loss, or expense is caused in part by a party indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be construed 
as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification does not extend to the sole negligence of County.
4.4
INSURANCE:
4.4.1
Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated 
minimum insurance from a company or companies duly licensed by the State of Arizona 
and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, 
the stipulated insurance may be purchased from a company or companies, which are 
authorized to do business in the State of Arizona, provided that said insurance companies 
meet the approval of County.  The form of any insurance policies and forms must be 
acceptable to County.

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4.4.2
All insurance required herein shall be maintained in full force and effect until all work or 
service required to be performed under the terms of the Contract is satisfactorily completed 
and formally accepted.  Failure to do so may, at the sole discretion of County, constitute a 
material breach of this Contract.
4.4.3
Contractor’s insurance shall be primary insurance as respects County, and any insurance 
or self-insurance maintained by County shall not contribute to it.
4.4.4
Any failure to comply with the claim reporting provisions of the insurance policies or any 
breach of an insurance policy warranty shall not affect the County’s right to coverage 
afforded under the insurance policies.
4.4.5
The insurance policies may provide coverage that contains deductibles or self-insured 
retentions. Such deductible and/or self-insured retentions shall not be applicable with 
respect to the coverage provided to County under such policies.  Contractor shall be solely 
responsible for the deductible and/or self-insured retention and County, at its option, may 
require Contractor to secure payment of such deductibles or self-insured retentions by a 
surety bond or an irrevocable and unconditional letter of credit.
4.4.6
The insurance policies required by this Contract, except Workers’ Compensation and 
Errors and Omissions, shall name County, its agents, representatives, officers, directors, 
officials and employees as Additional Insureds.
4.4.7
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against 
County, its agents, representatives, officers, directors, officials and employees for any 
claims arising out of Contractor’s work or service.
4.4.8
Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella 
insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.  The 
policy shall include coverage for premises liability, bodily injury, broad form property 
damage, personal injury, products and completed operations and blanket contractual 
coverage, and shall not contain any provisions which would serve to limit third party action 
over claims.  There shall be no endorsement or modifications of the CGL limiting the scope 
of coverage for liability arising from explosion, collapse, or underground property damage.
4.4.9
Automobile Liability:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial 
Umbrella insurance with a combined single limit for bodily injury and property damage of 
not less than $2,000,000 each occurrence with respect to any of the Contractor’s owned, 
hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work 
or services or use or maintenance of the premises under this Contract. 
4.4.10
Workers’ Compensation:
Workers’ Compensation insurance to cover obligations imposed by Federal and State 
statutes having jurisdiction of Contractor’s employees engaged in the performance of the 
work or services under this Contract; and Employer’s Liability insurance of not less than 
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 
disease policy limit. 
Contractor, its contractors and its subcontractors waive all rights against Contract and its 
agents, officers, directors and employees for recovery of damages to the extent these 
damages are covered by the Workers’ Compensation and Employer’s Liability, or

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commercial umbrella liability insurance obtained by Contractor, its contractors and its 
subcontractors pursuant to this Contract.
4.4.11
Certificates of Insurance:
4.4.11.1 Prior to Contract award, Contractor shall furnish the County with valid and 
complete certificates of insurance, or formal endorsements as required by the 
Contract in the form provided by the County, issued by Contractor’s insurer(s), as 
evidence that policies providing the required coverage, conditions and limits 
required by this Contract are in full force and effect.  Such certificates shall 
identify this contract number and title.
4.4.11.2 In the event any insurance policy(ies) required by this Contract is(are) written on 
a claims made basis, coverage shall extend for two years past completion and 
acceptance of Contractor’s work or services and as evidenced by annual 
Certificates of Insurance.
4.4.11.3 If a policy does expire during the life of the Contract, a renewal certificate must 
be sent to County fifteen (15) calendar days prior to the expiration date.
4.4.12
Cancellation and Expiration Notice:
Applicable to all insurance policies required within the Insurance Requirements of this 
Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be 
canceled, or be materially changed for any reason without thirty (30) days prior written 
notice to Maricopa County. Contractor must provide to Maricopa County, within two (2) 
business days of receipt, if they receive notice of a policy that has been or will be 
suspended, canceled, materially changed for any reason, has expired, or will be 
expiring.  Such notice shall be sent directly to Maricopa County Office of Procurement 
Services and shall be mailed, or hand delivered, to 4041 N. Central Avenue, #1400, 
Phoenix, AZ 85012 or emailed to the Procurement Officer noted in the solicitation.
4.5
FORCE MAJEURE:
4.5.1
Neither party shall be liable for failure of performance, nor incur any liability to the other 
party on account of any loss or damage resulting from any delay or failure to perform all 
or any part of this Contract if such delay or failure is caused by events, occurrences, or 
causes beyond the reasonable control and without negligence of the parties.  Such events, 
occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, 
storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities 
(whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military 
or usurped power or confiscation, terrorist activities, nationalization, government sanction, 
lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or 
telecommunication service.
4.5.2
Each party, as applicable, shall give the other party notice of its inability to perform and 
particulars in reasonable detail of the cause of the inability.  Each party must use best 
efforts to remedy the situation and remove, as soon as practicable, the cause of its inability 
to perform or comply.
4.5.3
The party asserting Force Majeure as a cause for non-performance shall have the burden 
of proving that reasonable steps were taken to minimize delay or damages caused by 
foreseeable events, that all non-excused obligations were substantially fulfilled, and that 
the other party was timely notified of the likelihood or actual occurrence which would 
justify such an assertion, so that other prudent precautions could be contemplated.

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4.6
WARRANTY OF SERVICES:
4.6.1
The Contractor warrants that all services provided hereunder will conform to the 
requirements of the Contract, including all descriptions, specifications and attachments 
made a part of this Contract.  County’s acceptance of services or goods provided by the 
Contractor shall not relieve the Contractor from its obligations under this warranty.
4.6.2
In addition to its other remedies, County may, at the Contractor's expense, require prompt 
correction of any services failing to meet the Contractor's warranty herein.  Services 
corrected by the Contractor shall be subject to all the provisions of this Contract in the 
manner and to the same extent as services originally furnished hereunder.
4.7
SUSPENSION OF WORK: 
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or 
any part of the work of this contract for the period of time that the Procurement Officer determines 
appropriate for the convenience of the County.  No adjustment shall be made under this clause for 
any suspension, delay, or interruption to the extent that performance would have been so suspended, 
delayed, or interrupted by any other cause, including the fault or negligence of the Contractor.  No 
request for adjustment under this clause shall be granted unless the claim, in an amount stated, is 
asserted in writing as soon as practicable after the termination of the suspension, delay, or 
interruption, but not later than the date of final payment under the Contract.
4.8
STOP WORK ORDER: 
The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor 
to stop all, or any part, of the work called for by this contract for a period of ninety (90) calendar 
days after the order is delivered to the Contractor, and for any further period to which the parties 
may agree. The order shall be specifically identified as a stop work order issued under this clause. 
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all 
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a stop-work is 
delivered to the Contractor, or within any extension of that period to which the parties shall have 
agreed, the Procurement Officer shall either: 
4.8.1
Cancel the stop work order; or 
4.8.2
Terminate the work covered by the order as provided in the Default, or the Termination for 
Convenience clause of this Contract.
4.8.3
The Procurement Officer may make an equitable adjustment in the delivery schedule 
and/or Contract price, or otherwise, and the Contract shall be modified, in writing, 
accordingly, if the Contractor demonstrates that the stop work order resulted in an increase 
in costs to the Contractor.
4.9
TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the Contract for convenience by providing thirty (30) calendar days 
advance notice to the Contractor.
4.10
TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this Contract in whole or 
in part if the Contractor fails to:
4.10.1
Deliver the supplies or to perform the services within the time specified in this Contract or 
any extension; 
4.10.2
Make progress, so as to endanger performance of this Contract; or

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4.10.3
Perform any of the other provisions of this Contract. 
The County’s right to terminate this contract under these subparagraphs may be exercised if the 
Contractor does not cure such failure within ten (10) business days (or more if authorized in writing 
by the County) after receipt of the notice from the Procurement Officer specifying the failure.
4.11
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without 
penalty or further obligation within three years after execution of the Contract, if any person 
significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf 
of the County is at any time while the Contract or any extension of the Contract is in effect, an 
employee or agent of any other party to the Contract in any capacity or consultant to any other party 
of the Contract with respect to the subject matter of the Contract.  Additionally, pursuant to A.R.S 
§ 38-511 the County may recoup any fee or commission paid or due to any person significantly 
involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the County 
from any other party to the Contract arising as the result of the Contract.
4.12
CONTRACTOR LICENSE REQUIREMENT:
The Contractor shall procure all permits, insurance, licenses and pay the charges and fees necessary 
and incidental to the lawful conduct of his/her business, and as necessary complete any required 
certification requirements, required by any and all governmental or non-governmental entities as 
mandated to maintain compliance with and in good standing for all permits and/or licenses.  The 
Contractor shall keep fully informed of existing and future trade or industry requirements, Federal, 
State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a 
Contract and shall comply with the same. Contractor shall immediately notify both Office of 
Procurement Services and the Department of all changes concerning permits, insurance, or licenses.
4.13
SUBCONTRACTING:
4.13.1
The Contractor may not assign to another contractor or subcontract to another party for 
performance of the terms and conditions hereof without the written consent of the County.  
All correspondence authorizing subcontracting must reference the Contract Number and 
identify the job project.
4.13.2
The Subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate, as 
bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates, 
or the County has approved the increase.  The Subcontractor’s invoice shall be invoiced 
directly to the Prime Contractor, who in turn shall pass-through the costs to the County, 
without mark-up.  A copy of the Subcontractor’s invoice must accompany the Prime 
Contractor’s invoice.
4.14
AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. The 
designated Procurement Officer shall be responsible for approving all amendments for Maricopa 
County.
4.15
ADDITIONS/DELETIONS OF REQUIREMENTS:
The County reserves the right to add and/or delete materials and services to a Contract.  If a service 
requirement is deleted, payment to the Contractor will be reduced proportionately to the amount of 
service reduced in accordance with the bid price.  If additional materials or services are required 
from a Contract, prices for such additions will be negotiated between the Contractor and the County.

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4.16
STRICT COMPLIANCE:
Acceptance by County of a performance that is not in strict compliance with the terms of the 
Contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of 
the Contract.
4.17
VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the 
validity of any other provision of the Contract.
4.18
SEVERABILITY:
The removal, in whole or in part, of any provision of this Contract shall not void or affect the validity 
of any other provision of this Contract.
4.19
RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost 
or other restriction except as may be established by law or applicable regulation.  Each Party shall 
supply to the other Party, upon request, any available information that is relevant to a Contract and 
to the performance thereunder.
4.20
NON-DISCRIMINATION:
Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-
09 including flow down of all provisions and requirements to any subcontractors. Executive Order 
2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and 
downloaded 
at 
the 
Arizona 
State 
Library 
Research 
website 
(http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) 
which 
is 
hereby incorporated into this contract as if set forth in full herein. During the performance of this 
Contract, Contractor shall not discriminate against any employee, client, or any other individual in 
any way because of that person’s age, race, creed, color, religion, sex, disability, or national origin.
4.21
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION:
4.21.1
The undersigned (authorized official signing on behalf of the Contractor) certifies to the 
best of his or her knowledge and belief that the Contractor, it’s current officers and 
directors;
4.21.1.1 are not presently debarred, suspended, proposed for debarment, declared 
ineligible, or voluntarily excluded from being awarded any contract or grant by 
any United States Department or Agency or any state, or local jurisdiction;
4.21.1.2 have not within three (3) year period preceding this Contract; 
4.21.1.2.1 been convicted of fraud or any criminal offense in connection with 
obtaining, attempting to obtain, or as the result of performing a 
government entity (Federal, State or local) transaction or contract; and 
4.21.1.2.2 been convicted of violation of any Federal or State antitrust statues or 
conviction for embezzlement, theft, forgery, bribery, falsification or 
destruction of records, making false statements, or receiving stolen 
property regarding a government entity transaction or contract; 
4.21.1.2.3 are not presently indicted or  criminally  charged by a government 
entity (Federal, State or local) with commission of any criminal 
offenses in connection with obtaining, attempting to obtain, or as the 
result of performing a government entity public (Federal, State or

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local) transaction or contract; and are not presently facing any civil 
charges from any governmental entity regarding obtaining, attempting 
to obtain, or from performing any governmental entity contract or 
other transaction; and have not within a three (3) year period preceding 
this Contract had any  public transaction (Federal, State or local) 
terminated for cause or default.
4.21.1.3 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation 
of the matter including any final resolution.
4.21.2
The Contractor shall include, without modification, this clause in all lower tier covered 
transactions (i.e., transactions with Subcontractors) and in all solicitations for lower tier 
covered transactions related to this Contract.  
4.22
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. §41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS:
4.22.1
By entering into the Contract, the Contractor warrants compliance with the Immigration and 
Nationality Act (INA using E-verify) and all other Federal immigration laws and regulations 
related to the immigration status of its employees and A.R.S. §23-214(A).  The Contractor 
shall obtain statements from its subcontractors certifying compliance and shall furnish the 
statements to the Procurement Officer upon request.  These warranties shall remain in effect 
through the term of the Contract.  The Contractor and its subcontractors shall also maintain 
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and 
Control Act of 1986, as amended from time to time, for all employees performing work under 
the Contract and verify employee compliance using the E-verify system and shall keep a 
record of the verification for the duration of the employee’s employment or at least three (3) 
years, whichever is longer.  I-9 forms are available for download at USCIS.GOV.
4.22.2
The County retains the legal right to inspect Contractor and subcontractor employee 
documents performing work under this Contract to verify compliance with paragraph 6.24.1 
of this Section.  Contractor and subcontractor shall be given reasonable notice of the County’s 
intent to inspect and shall make the documents available at the time and date specified.  
Should the County suspect or find that the Contractor or any of its subcontractors are not in 
compliance, the County will consider this a material breach of the Contract and may pursue 
any and all remedies allowed by law, including, but not limited to; suspension of work, 
termination of the Contract for default, and suspension and/or debarment of the Contractor. 
All costs necessary to verify compliance are the responsibility of the Contractor.
4.23
INFLUENCE:
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an 
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct 
may be grounds for Disbarment or Suspension under MC1-902. 
 
An attempt to influence includes, but is not limited to:
4.23.1
A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment 
or educational passes or tickets, or any type of valuable contribution or subsidy,
4.23.2
That is offered or given with the intent to influence a decision, obtain a contract, garner 
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement 
Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County 
Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.

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4.24
CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO 
INFORM EMPLOYEES OF WHISTLERBLOWER RIGHTS:
4.24.1
The Parties agree that this Contract and employees working on this Contract will be subject 
to the whistleblower rights and remedies in the pilot program on Contractor employee 
whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the National 
Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and section 3.908 of 
the Federal Acquisition Regulation.
4.24.2
Contractor shall inform its employees in writing, in the predominant language of the 
workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as 
described in section 3.908 of the Federal Acquisition Regulation.  Documentation of such 
employee notification must be kept on file by Contractor and copies provided to County 
upon request.
4.24.3
Contractor shall insert the substance of this clause, including this paragraph, in all 
subcontracts over the simplified acquisition threshold ($150,000 as of September 2013).
4.25
UNIFORM ADMINISTRATIVE REQUIREMENTS:
By entering into this Contract, Contractor agrees to comply with all applicable provisions of Title 
2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST 
PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 
C.F.R. § 200 et seq.
4.26
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW:
4.26.1
In accordance with section MC1-371 of the Maricopa County Procurement Code the 
Contractor agrees to retain (physical or digital copies of) all books, records, accounts, 
statements, reports, files, and other records and back-up documentation relevant to this 
Contract for six (6) years after final payment or until after the resolution of any audit 
questions which could be more than six (6) years, whichever is latest.  The County, Federal 
or State auditors and any other persons duly authorized by the Department shall have full 
access to, and the right to examine, copy and make use of, any and all said materials.
4.26.2
If the Contractor’s books, records, accounts, statements, reports, files, and other records 
and back-up documentation relevant to this Contract are not sufficient to support and 
document that requested services were provided, the Contractor shall reimburse Maricopa 
County for the services not so adequately supported and documented. 
4.27
AUDIT DISALLOWANCES:
If at any time it is determined by the County that a cost for which payment has been made is a 
disallowed cost, the County shall notify the Contractor in writing of the disallowance.  The course 
of action to address the disallowance shall be at sole discretion of the County, and may include 
either an adjustment to future invoices, request for credit, request for a check or a deduction from 
current invoices submitted by the Contractor equal to the amount of the disallowance, or to require 
reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to 
Maricopa County.
4.28
OFFSET FOR DAMAGES:
In addition to all other remedies at Law or Equity, the County may offset from any money due to 
the Contractor any amounts Contractor owes to the County for damages resulting from breach or 
deficiencies in performance of the Contract.

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4.29
CONFIDENTIAL INFORMATION:
Any information obtained in the course of performing this Contract may include information that is 
proprietary or confidential to the County. This provision establishes the Contractor’s obligation 
regarding such information.
The Contractor shall establish and maintain procedures and controls that are adequate to assure that 
no information contained in its records and/or obtained from the County or from others in carrying 
out its functions (services) under the Contract shall be used by or disclosed by it, its agents, officers, 
or employees, except as required to efficiently perform duties under the Contract. The Contractor’s 
procedures and controls at a minimum must be the same procedures and controls it uses to protect 
its own proprietary or confidential information. If, at any time during the duration of the Contract, 
the County determines that the procedures and controls in place are not adequate, the Contractor 
shall institute any new and/or additional measures requested by the County within fifteen (15) 
calendar days of the written request to do so.
Any requests to the Contractor for County proprietary or confidential information shall be referred 
to the County for review and approval, prior to any dissemination.
4.30
PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by the 
Records Manager at the Office of Procurement Services. Offers shall be open to public inspection 
and copying after Contract award and execution, except for such Offers or sections thereof 
determined to contain proprietary or confidential information by the Office of Procurement Services. 
If an Offeror believes that information in its Offer or any resulting Contract should not be released 
in response to a public record request under Arizona law, the Offeror shall indicate the specific 
information deemed confidential or proprietary and submit a statement with its offer detailing the 
reasons that the information should not be disclosed.  Such reasons shall include the specific harm 
or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement 
Services shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code.
4.31
INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes all 
prior negotiations, proposals, communications, understandings, representations, or agreements, 
whether oral or written, express or implied.
4.32
RELATIONSHIPS:
4.32.1
In the performance of the services described herein, the Contractor shall act solely as an 
Independent Contractor or Subrecipient, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-employee, 
partnership, principal and agent, or joint venture between the County and the Contractor.
4.32.2
For Task Order contracts: The County reserves the right of final approval on proposed staff 
for all services performed.  Also, upon request by the County, the Contractor shall be 
required to remove any employees working on County projects and substitute personnel 
based on the discretion of the County within two (2) business days, unless previously 
approved by the County.
4.33
GOVERNING LAW:
This Contract shall be governed by the laws of the State of Arizona.  Venue for any actions or 
lawsuits involving this Contract will be in Maricopa County Superior Court, Phoenix, Arizona.

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4.34
ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor’s proposed initial or best 
and final response to the solicitation, the terms of this Contract shall prevail.
5.0
INSTRUCTIONS TO RESPONDENTS: (Please note that this Section does not become part 
of any resultant contract.)
Proposers are solely responsible for submitting proposals, and any modifications or withdrawals, to be 
received at the time and designated location required by the solicitation (RFP, or any other solicitation 
notice). 
Any proposal, modification, or withdrawal received after the designated time is “late” and will be rejected 
and shall not be evaluated per Paragraph MC1-320 of the Maricopa County Procurement Code.
5.1
SCHEDULE OF EVENTS:
Request for Proposals Issued:
October 13, 2022
Deadline for written questions is 2:00 P.M. Phoenix Time (M.S.T.), October 19, 2022. All 
questions and answers shall be posted to (https://www.periscopeholdings.com/s2g) under the 
Q&A’s tab for the solicitation and must be received by the end of business, 2:00 PM Phoenix time 
(M.S.T.)
Proposals Opening Date:
November 1, 2022
Deadline for submission of proposals is 2:00 P.M., Phoenix Time (M.S.T.), on November 1, 2022.  
All proposals must be received before 2:00 P.M., Phoenix Time (M.S.T.), on the date above via 
https://www.periscopeholdings.com/s2g
Proposed selection and negotiation:
November 1 – November 11, 2022
Proposed Best & Final (if required)
November 11 – November 25, 2022
Proposed award of Contract:
December 7, 2022
All responses to this Request for Proposal become the property of Maricopa County and (other than 
pricing) will be held confidential, to the extent permissible by law.  The County will not be held 
accountable if material from proposal responses is obtained without the written consent of the 
Respondent by parties other than the County.
5.2
INQUIRIES AND NOTICES:
All inquiries concerning information herein shall be addressed to:
Maricopa County Department of Public Health
Attn:  Procurement
4041 N. Central Avenue, #1400
Phoenix, AZ 85012
Administrative telephone inquiries shall be addressed to:
Cheryl Bucalo, Purchasing & Contracts Supervisor, 602 506-6886
Cheryl.Bucalo@Maricopa.gov 
Inquiries may be submitted by telephone but must be followed up in writing.  No oral 
communication is binding on Maricopa County.

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5.3
INSTRUCTIONS FOR PREPARING AND SUBMITTING PROPOSALS:
Respondents shall submit their proposals electronically via Periscope S2G/BidSync in accordance 
with Section 5.5 as follows:
5.3.1
Respondents shall upload their response in one single document as a PDF or Word file.
5.3.2
In the event that the Respondent would like to request that certain sections be held 
confidential, they need to identify which portion(s) both clearly and listed separately.
5.3.3
Proposals shall be signed by an owner, partner or corporate official who has been 
authorized to make such commitments (Attachment B).  All prices shall be held firm for a 
period of one year after the RFP closing date.
5.4
GENERAL CONTENT:
5.4.1
The Proposal should be specific and complete in every detail.  It should be practical and 
provide a straightforward, concise delineation of capabilities to satisfactorily perform the 
Contract being sought.
5.4.2
The Respondent should not necessarily limit the proposal to the performance of the services 
in accordance with this Request for Proposal but should outline any additional services and 
their costs if the Respondent deems them necessary to accomplish the program.
5.5
FORMAT AND CONTENT: 
To aid in the evaluation, it is desired that all proposals follow the same general format. The proposal 
must be submitted electronically and have sections clearly labeled as below: (Responses are limited 
to 50 pages, 12-point font type).
5.5.1
Letter of Introduction: This should be a brief overview of the organization/agency. If your 
agency requires a portion of your requested budget in advance in order to purchase needed 
supplies, please detail your requirement in your letter of introduction and requests will be 
evaluated on a case-by-case basis. 
5.5.2
Attachment A (Pricing and Vendor Information) 
5.5.3
Attachment B (Agreement Page)
5.5.4
Attachment C (Project Worksheet)
5.5.5
Copy of current Certificate of Insurance (if unavailable at time of submission, Contractor 
shall have 30 days from date of award to submit a valid copy.) (Exhibit 4) 
5.6
EVALUATION OF PROPOSAL – SELECTION FACTORS:
The evaluation of responses will be based on the following factors listed in order of importance:
5.6.1
Demonstrated commitment, through agency connections and representation, to the 
proposed target population. – 30 possible points
5.6.2
Alignment with MCDPH goals of reaching or expanding relationships with priority 
populations. – 30 possible points 
 
5.6.3
Proposed budget is reasonable and fully justified. – 20 possible points

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5.6.4
Proposed plan and capacity to implement it. – 20 possible points  
 
The County reserves the right to award in whole or in part, by item or group of items, or make multiple awards, 
where such action serves the County’s best interest.
NOTE 1:
RESPONDENTS ARE REQUIRED TO USE ATTACHED FORMS TO SUBMIT THEIR 
PROPOSAL.
NOTE 2:
RESPONDENTS ARE STRONGLY ENCOURAGED TO REVIEW MARICOPA COUNTY’S 
PROCUREMENT ADMINISTRATIVE INFORMATION PRIOR TO SUBMITTING A BID.  
FOR THIS INFORMATION, GO TO: (https://www.maricopa.gov/DocumentCenter/View/6453).

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ATTACHMENT A
PRICING AND VENDOR INFORMATION
BIDDER NAME: 
VENDOR REGISTRATION #: 
BIDDER ADDRESS:
P.O. ADDRESS:
BIDDER PHONE/FAX #:
COMPANY WEB SITE:
COMPANY CONTACT (REP):
E-MAIL ADDRESS (REP):
PAYMENT TERMS:
Net 30
Initial Below To Indicate Your Understanding And Commitment That As A Condition Of Accepting 
These Funds, You Agree To Distribute Literature and/or Other Materials Related To COVID-19.  
These Shall Be Furnished Free of Charge By MCDPH.   Initials:
COMPENSATION/FEES:
 
TOTAL REQUESTED:
COMMUNITY OUTREACH & ENGAGEMENT FOR 
$
UNDERSERVED POPULATIONS
(As defined herein)
                    (Please fill in)
Respondent's signature below indicates understanding and agreement to perform the services outlined in the Request for Proposal 
indicated above for the total amount they have listed above.  
Signature (REQUIRED)
Date

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ATTACHMENT B
AGREEMENT
Respondent hereby certifies that Respondent has read, understands, and agrees that acceptance by Maricopa County of the Respondent’s 
Offer by the issuance of a Contract or a Purchase Order, will create a binding Contract.  Respondent agrees to fully comply with all 
terms and conditions as set forth in this solicitation document, the Maricopa County Procurement Code, and amendments thereto, 
together with the specifications and other documentary forms herewith made a part of this specific procurement.
BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED THE 
ADMINISTRATIVE INFORMATION AND STANDARD CONTRACT’S TERMS AND CONDITIONS LOCATED AT 
(http://www.maricopa.gov/DocumentCenter/View/6453) AND AGREE TO BE CONTRACTUALLY BOUND TO THEM.
RESPONDENT (FIRM) SUBMITTING PROPOSAL
FEDERAL TAX ID NUMBER
DUNS #
PRINTED NAME AND TITLE
AUTHORIZED SIGNATURE
/
ADDRESS
TELEPHONE
FAX #
CITY
STATE
ZIP
DATE
WEB SITE
EMAIL ADDRESS
MARICOPA COUNTY:
CHAIRMAN, BOARD OF SUPERVISORS
DATE
ATTEST: 
CLERK OF THE BOARD
DATE
APPROVED AS TO FORM:
DEPUTY COUNTY ATTORNEY
DATE

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ATTACHMENT C
PROJECT WORKSHEET
Project Worksheet - 
Attachment C, 23006
SEE EMBEDDED WORD FILE ABOVE FOR PROJECT WORKSHEET

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EXHIBIT 1
PERISCOPE S2G ELECTRONIC SUBMISSION INSTRUCTIONS
Combined 
Instructions for Reg
Refer to embedded document above, Combined Instructions for Registration and Submission in Periscope S2G aka Bidsync, for 
more detailed and step-by-step instructions.
NOTE: The e-procurement platform, Periscope S2G, was formally known as BidSync. Any reference to BidSync on the site or in past/current/future bid 
documents is a reference to Periscope S2G.
When submitting a response (proposal, quote or bid) electronically through the e-procurement platform, 
it is the sole responsibility of the vendor to ensure that the response, including all necessary 
attachments, is received prior to the indicated closing date and time, Mountain Standard Time.
Be aware that submitting a password in the e-procurement platform acts as an electronic signature 
which is just as legal and binding as an original signature (see Electronic Signatures in Global and 
National Commerce Act for more information).
Vendors must be registered in Periscope S2G in order to participate in the bidding process for this 
solicitation. 
Vendors can register for a free S2G Limited account at https://prod.bidsync.com/maricopa-county. Registered 
users will be able to search for bids, access bid information and documents, receive notifications about bids, 
and submit bids via Periscope S2G (periscopeholdings.com/s2g) for all open Maricopa County bids.
ONLY RESPONSES THAT ARE SUBMITTED THROUGH PERISCOPE S2G WILL BE CONSIDERED.
For assistance with the e-procurement platform, contact Periscope S2G Vendor Support during regular 
business hours: Phone: 1-800-990-9339, Email: S2G-support@periscopeholdings.com; or visit the Periscope 
S2G support portal.
FINDING A SOLICITATION AT PERISCOPE S2G
Use the filter function on the left side of the screen to locate a bid (solicitation).
1.
Enter keyword(s) and click Search.
a.
If searching by bid number, be sure to enter the number AND any added letters with NO spaces 
(e.g., 200104-RFP).
b.
If searching by bid name, enter the entire bid name.
c.
If respondent does not know the entire bid number or name, enter “Maricopa” as the keyword to 
limit the search results to open bids for Maricopa County.
2.
Select the name of the desired bid from the search results.
3.
General information about the bid will display, such as a brief summary, the name of the procurement 
officer assigned to the bid and their contact information, the “Bid End Date” (the due date for 
submission, affiliated NIGP codes, a pre-bid conference date(if any), and a deadline for submitting 
questions.

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4.
Select See Bid Details at the bottom of the screen to access the bid.
(NOTE: If a respondent has been invited to a private bid, they will need to use the link in the invitation 
email to access the bid. Private bids are not accessible using the search option in Periscope S2G.)
SUBMITTING A BID
Complete steps as indicated in order to place an offer. 
Regardless of which tab the bidder selects, the following is displayed on the screen:

“Fill out qualifications for this agency. Click here:” If required to provide qualifications, click on the link 
and provide information as indicated. When all information has been added, enter the respondent’s 
Periscope S2G password and click Submit to send the response.

Addendums: Any addendum to the bid will be listed on this page. Bidder is responsible for reading and 
acknowledging all related addendums.

“Place offer/Place No Bid:” When all required information has been uploaded and acknowledgements 
have been completed, select “Place offer” to submit the bid. If no bid will be submitted, select Place “No 
Bid.” 
A RESPONDENT’S BID WILL NOT BE ACCEPTED AS RESPONSIVE BY THE COUNTY UNLESS ALL 
REQUIRED INFORMATION HAS BEEN PROVIDED. THIS INCLUDES VIEWING/ACCEPTING ALL 
DOCUMENTS, UPLOADING REQUIRED ATTACHMENTS/QUALIFICATIONS, AND PROVIDING AN 
OFFER/PROPOSAL. 
Details tab

TURN ON “Notifications” by selecting “Notify me about this Bid” in the upper right corner of the screen. 
This must be turned on in order to receive notifications about Addendums, submitted questions and 
related answers, and pre-bid conference information about the bid. (NOTE: If the respondent opts not to 
turn ON notifications in the Details tab, they will not receive a confirmation email that their offer is received.)

Read through the entire details page for critical information about the bid and submission requirements.
Documents tab

Read the instructions to view/accept documents.

Some documents require that after viewing, the bidder provide their Periscope S2G password in 
acknowledgement that the document has been viewed. The password acts as an electronic signature, 
and is as legal and binding as an original signature. (See Electronic Signatures in Global and National 
Commerce Act for more information).

Some documents require only that the respondent view the document. Closing the document will signal 
that it has been viewed.

Some documents are attachments that must be included with a respondent’s bid in order to be 
“responsive” to this bid.

All documents must be viewed/accepted prior to placing a bid. Attachments requiring uploads 
should be done at the line item level.

Respondent should Save their work at least every 30 minutes to avoid losing any data that has been 
entered.
Line items tab

Select Place offer to be able to open a window where the respondent can provide pricing.

A window will open displaying all line items. Provide all pertinent information for line items on which the 
respondent wishes to bid:

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o
 Enter the Unit Price
o
Include an Alternate Offer if applicable
o
Enter any applicable notes to individual line items
o
Upload any attachments related to line items

Enter any note that applies to the bid as a whole.

Save work at least once every 30 minutes to avoid losing any data that has been entered.

Review response (link below the last line item) when all items have been entered. Respondent’s offer 
for all line items will display. (If respondent has entered any alternate offers, the Base Price Differential 
between initial offers and any alternate offers will display.)

IMPORTANT: Check the offer summary. If a mistake has been made on an offer, click on the "Back" 
button and change the offer information.

Addendums for the bid are displayed below the offer summary. The respondent will be asked to accept 
them if this has not yet been done. Addendums must be accepted for the bid to be accepted.

To receive confirmation of receipt of the offer, select the box next to “Please send me a confirmation email.” 
(NOTE: If the respondent has opted not to turn ON notifications in the Details tab, they will not receive a 
confirmation email.)

Confirm and submit response. The respondent must provide their Periscope S2G password in order to 
Confirm and submit their response. The password acts as an electronic signature, and is as legal and 
binding as an original signature. (See Electronic Signatures in Global and National Commerce Act for 
more information).

The respondent has the ability to change their offer and resubmit any time before the due date and time 
for the bid. Select Return to offer at the bottom of the screen to return to the line items to make changes. 
The offer that is last submitted prior to the due date/time is the offer that will be considered by the County.

To return to the Bid Information screen, select the Go to Bid Information link on the upper left side of 
the “Line items” screen.
Q&A tab

Inquiries about the bid must be submitted via the e-procurement platform by the question deadline posted 
in the “Q&A” tab:
o
Select Ask Question to post a question 

All questions and answers already submitted about the bid are visible.

Only written answers provided through the e-procurement platform are binding.

Inquiries may be submitted by telephone to the procurement officer for the solicitation but must be 
followed up in writing for the answer to be binding. No oral communication is binding on Maricopa County.

Questions about the e-procurement platform’s functionality must be directed to Periscope. Phone: 800-
990-9339. Email: S2G-support@periscopeholdings.com.
Pre-bid conference tab (if applicable)

Date, time, and type of pre-bid conference(s) are given

Pre-bid conferences may be in-person or presented online or as a teleconference (dial-in). Details are 
presented in this tab.

Pre-bid conferences may be mandatory or non-mandatory. Details are in this tab.

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
When a pre-bid conference is held online or as a dial-in teleconference, the conference in session may 
be accessed by selecting Join.
Vendor ads tab
Vendor ads allow:

Vendors to seek sub-contractors for participation on an awarded contract.

Sub-contractors to seek a vendor with whom they can sub-contract on awarded a contract.
Planholder’s list tab
A placeholder’s list contains names of suppliers of materials and services which are possible sources from whom 
bids may be solicited. The placeholder’s list is made up of business firms that want to bid on a particular item 
and have supplied data showing their ability to fulfill contracts for the item, service, or project.
Prime contractors and subcontractors can add themselves to the Planholder’s list by agreeing to allow Periscope 
S2G to release company information to any interested Prime or subcontractor looking to partner on this bid. 
ADDITIONAL INFORMATION
When the respondent clicks “Confirm and submit response,” they acknowledge that the information and 
documents entered in the e-procurement platform are accurate and represent the supplier’s actual proposal, 
quote, or bid.
The e-procurement platform registers the date/and time the offer has been received. Receipt of a respondent’s 
offer does not necessarily mean that an offer is finalized. ACCEPTANCE OF A RESPONDENT’S OFFER BY 
THE E-PROCUREMENT PLATFORM IS NOT AN INDICATION THAT THE COUNTY HAS ACCEPTED A 
RESPONDENT’S OFFER. THE COUNTY WILL DEEM A RESPONSE NON-RESPONSIVE IF RESPONDENT 
HAS FAILED TO INCLUDE ALL REQUIRED INFORMATION, INCLUDING ATTACHMENTS, WITH THEIR 
SUBMISSION. 
Be aware that entering information and uploading documents into the e-procurement platform may take 
considerable time. Allow sufficient time to complete the online forms and upload documents. It is recommended 
that suppliers submit responses a minimum of 24 hours prior to the closing deadline. The deadline for 
submitting information and documents will end at the closing time indicated in the solicitation. All information and 
documents must be fully entered, uploaded, acknowledged (Confirm) and recorded into the e-procurement 
platform before the closing time or the system will stop the process and the response will be considered late and 
will not be accepted.
Responses submitted in the e-procurement platform are completely secure. No one (including County 
purchasing staff) can see responses until after the deadline. Suppliers may modify or change their response at 
any time prior to the closing deadline. However, all modifications or changes must be completed and 
acknowledged (Confirm) in the e-procurement platform prior to the deadline. The e-procurement platform will 
post a notice that the modification/change (new offer) has been received. This notice from the e-procurement 
platform MUST be recorded prior to the closing date and time MST or the response will be considered late and 
will not be accepted.

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EXHIBIT 4
INSURANCE CERTIFICATE EXAMPLE

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Addendum issued 10/27/22 – Corrected Header on Attachment C