Extracted text (via pymupdf)
30364 characters
Informal Meeting Minutes Monday, January 10, 2022 9:00 AM BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts and/or Board of Deposit) "The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities” Board Members Bill Gates, Chairman, District 3 Clint Hickman, Vice Chairman, District 4 Jack Sellers, District 1 Thomas Galvin, District 2 Steve Gallardo, District 5 County Manager Joy Rich Clerk of the Board Juanita Garza Meeting Location Supervisors’ Auditorium 205 W Jefferson, 10th Floor Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in an Informal Session at 9:00 AM on Monday, January 10, 2022, in the Supervisors’ Auditorium, 205 W Jefferson, Phoenix, AZ 85003, with the following members present: Bill Gates, Chairman, District 3; Clint Hickman, Vice Chairman, District 4 (remote); Jack Sellers, Supervisor, District 1; Thomas Galvin, Supervisor, District 2; Steve Gallardo, Supervisor, District 5 (remote/entered late). Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator; Joy Rich, County Manager; Andrea Cummings, Legal Counsel (remote). PRESENTATION 1. PENSION DEBT STRATEGIES AND RECOMMENDATIONS PRESENTATION Presentation regarding Pension Debt Strategies and Recommendations Cindy Goelz, Chief Financial Officer Bridget Harper, Deputy Finance Director (C-18-22-101-X-00) Chairman Gates noted the items on this agenda reflect an ongoing process. He said the first presentation has to do with the Pension Debt. He said one of the biggest issues in Arizona is how we deal with significant pension debt. The County will focus on this throughout 2022. Cindy Goelz stated she and Bridget Harper would be giving this presentation and that Tim Pickrell and William Davis were in attendance. Ms. Goelz explained the purpose of the pension fund and reviewed each slide. Informal Meeting Minutes Monday, January 10, 2022 Page 2 of 36 Ms. Goelz explained this presentation is focusing on Correctional Officers Retirement Plan (CORP), the plan for Detention Officers and Public Safety Personnel Retirement System (PSPRS), the plan for law enforcement officers, as these plans are solely under the purview of Maricopa County. The following slide indicates the Unfunded Actuarial Accrued Liability (UAAL) for these two plans. Informal Meeting Minutes Monday, January 10, 2022 Page 3 of 36 Ms. Harper reviewed the Employer Contributions Requirement: Normal Cost vs UAAL slide as it relates to the previous slide. Informal Meeting Minutes Monday, January 10, 2022 Page 4 of 36 Chairman Gates asked if the rates would indicate continued growth on the above slide if no action is taken. Ms. Harper confirmed the rates would continue to grow. Ms. Harper reviewed the following Contribution Impact slide explaining the rate could be affected by increasing the contribution rate. Ms. Harper reviewed the following slide and explained the bullet points. Informal Meeting Minutes Monday, January 10, 2022 Page 5 of 36 Ms. Harper continued the presentation by reviewing the following slide. Supervisor Galvin asked for further explanation concerning expenditure limitation. Ms. Harper said it is to limit spending by the counties through state law enacted in 1980. Ms. Harper reviewed the following slide. Informal Meeting Minutes Monday, January 10, 2022 Page 6 of 36 Ms. Goelz explained the following slide. Ms. Goelz noted the Plan Related Elements depicted on the following slide. ~ Supervisor Gallardo entered the meeting ~ Informal Meeting Minutes Monday, January 10, 2022 Page 7 of 36 Ms. Harper explained the bullet points on the following slide. Ms. Harper reviewed the following slide. At the Chairman’s request, Ms. Harper defined the term “amortization.” Informal Meeting Minutes Monday, January 10, 2022 Page 8 of 36 Bond Issuance Elements (2) slide was reviewed. Chairman Gates asked about real or personal property and the reason for that minor lease hold interest. Ms. Harper explained the reason was due to the structure of the financing as noted by the asterisk on the slide. Ms. Goelz reviewed the following strategy bullet points. Informal Meeting Minutes Monday, January 10, 2022 Page 9 of 36 Ms. Goelz reviewed the risks and explained each one from the following slide. Ms. Goelz explained the following Summary of Strategy Element Recommendation slide. Chairman Gates asked about the target rates for ASRS. Informal Meeting Minutes Monday, January 10, 2022 Page 10 of 36 Ms. Harper explained the following timeline of events concerning the pension debt. Ms. Harper reviewed the following slide. Informal Meeting Minutes Monday, January 10, 2022 Page 11 of 36 The Board members expressed their thoughts concerning this plan and how impressive it is that the taxpayers were taken into consideration. They thanked Ms. Goelz and her team for their hard work. The Board expressed their support of the plan. Chairman Gates asked if the County would be able to reduce property tax and still be able to address the pension debt. Ms. Goelz confirmed this could be done and explained how. 2. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY CLERK OF THE COURT Jeff Fine, Clerk of the Court (C-06-22-426-X-00) Jeff Fine, Clerk of the Court, stated it was an honor to serve the Board and the citizens of Maricopa County. He introduced Nancy Rodriquez, Chief Deputy Clerk of the Court. She introduced the Clerk’s team involved with putting this budget together. Mr. Fine explained the Clerk’s Office strategic focus and reviewed different aspects of that focus. Informal Meeting Minutes Monday, January 10, 2022 Page 12 of 36 Mr. Fine reviewed each bullet point on the slide below and informed the Board of the awards his Office have won. The investment in technology helps the citizens participate in the process, such as the. ability to submit exhibits for a case online. He stated the path to improvement is ongoing and lasting and expounded on the need for these items to be or continue to be implemented. Mr. Fine reviewed the slide below and emphasized the importance of digitizing. He noted many of the bullet items are currently paper oriented. The investment in technology is coming and he is proud that Artificial Intelligence (AI) has been advancing to help. Technology is assisting with the paper documents that will continue to exist because we cannot force everyone to be digital. Electronic records will move across all platforms, and the pandemic has made this all happen very quickly. Informal Meeting Minutes Monday, January 10, 2022 Page 13 of 36 Mr. Fine reviewed the following slide concerning workforce needs. He noted that recruitment is underway but there are 70% to 80% fewer applicants. He said competition is steep and the cost of living is high. He stated he does not have the answer, but he trusts Human Resources will come up with a strategic recruiting plan. Mr. Fine reviewed the slide below and spoke about their capital improvement requests. Mr. Fine emphasized that the most important issues are recruitment and retention. He said 15% of his personnel positions are vacant. Informal Meeting Minutes Monday, January 10, 2022 Page 14 of 36 The Board thanked Mr. Fine for this presentation and asked questions for clarification on some of the requests, the costs associated with them, and the statistics associated with those questions. 3. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY JUDICIAL BRANCH Judge Joseph Welty, Presiding Judge, Superior Court (C-06-22-427-X-00) Judge Joseph Welty, Presiding Judge of the Superior Court, led the presentation noting the Court is a critical public service. FY23 EMERGING PRIORITIES Technology Security Improvements Vehicles Non-Recurring and Capital Facilities -Related 2 Judge Welty reviewed the following slide and stated it is basically beefing up the Internet Technology (IT) staff. He noted online judging has been effective and could not have been done without pandemic funds. He reviewed the staffing and IT staffing it took to bring this to fruition and he wants to see this service continued moving forward. IT BASELINE STAFFING AUGMENTATION 3 Personnel Contingency Request General Fund Operating Contingency $2.34M o Personnel Additions to Court Technology Services Pending Results of Staffing Study General Fund Non-Recurring Contingency $160,000 o Supplies/Services and Vehicle for Staffing Addition Informal Meeting Minutes Monday, January 10, 2022 Page 15 of 36 Judge Welty reviewed the bullet points from the following slide. IT ONGOING EFFORTS Technology Services Operating True -Up General Fund Operating $6,592,892 – est. $2.4 = $4,192,892 o Full Zero-Based Budget Style Review of Operating Supplies/Services Needs and Costs o Offset of an Estimated $2.4M from Vacancy Savings Adjustments to be Validated in Collaboration with the County Budget Office o Increase for FY23 are Primarily Related to Data Storage and Transport Expenses, Business Continuity/Disaster Recovery On -Going Maintenance and , Hardware/Software With Pre-paid Maintenance Now Coming Due for Ongoing Support Electronic Court Recording Upgrade (Year 3 of 3) General Fund Capitalized Project Funding Continuation $7.8M 4 Judge Welty reviewed the following slide. He said this is speaking to network security broadly. He noted the Superior Court has always been a part of the County’s network and the Courts are extremely appreciative for this, but the Court needs to be on its own network. Judge Welty brings this forward due to the subpoenas issued to the Board of Supervisors for routers and network access. IT NEW INITIATIVES Network Segregation to Comply with Requirements General Fund Non-Recurring $1M o Initial Efforts to Identify Needs, Estimate Costs, and Achieve the Level of Segregation to Meet Supreme Court Requirements Jury Management System General Fund Non-Recurring $1M o Clearview Justice Portal Tool to Improve Jury System Operations 5 Informal Meeting Minutes Monday, January 10, 2022 Page 16 of 36 Judge Welty addressed the bullet points in the following slide. He noted the problems being faced with due to the end of Internet Explorer. IT NEW INITIATIVES (CONT’D) Digitization of Records General Fund Non -Recurring $750,000 o First Year Efforts to Transition to Online Digital Records (likely a three-year effort at this amount) Conversion of iCISng Reports General Fund Non -Recurring $400,000 o Contractors to Supplement Staff for Conversion of Reports as Required Due to Sunset of Internet Explorer 6 Judge Welty explained the FY 23 security requests on the following slide. FY23 SECURITY REQUESTS Cameras and Related Infrastructure Project: Replacements/Upgrades at Various Court Locations (multiple years at estimated amount below until complete) Request:$2.5M Secure Fencing Projects: Northeast Regional Court Center and Southwest Regional Court Center Secure Fencing (two years at estimated amount below) Request:$800,000 Security Facilities Improvement Budget: Security-Related Facilities Improvement Operating Budget Increase Request:$300,000 7 Judge Welty reviewed the following slides. Informal Meeting Minutes Monday, January 10, 2022 Page 17 of 36 FY23 VEHICLE REQUESTS Non-Recurring $277,000 for Additions to County Fleet: One Court Technology Services Van Two Security Vehicles o East region and APD region Four Vehicles for Juvenile Probation Surveillance Officers o More frequent contact/visit requirements imposed for high -risk probationers . 8 FY23 ADULT PROBATION MESA OFFICE RELOCATION Adult Probation Non-Recurring Relocation Budget Probation Service Center staff are to relocate to the remodeled Southeast Facility. One -time costs for the department are estimated at the amount below. Request: $500,000 9 Judge Welty reviewed the following slide. He stated there needs to be a meaningful 5-10 year ongoing Capital Improvement plan. He said there are immediate needs for the Southeast Juvenile Facility. They are requesting $11.5 million per year for the next three years. Informal Meeting Minutes Monday, January 10, 2022 Page 18 of 36 FY23 CAPITAL FACILITIES FUNDING REQUESTS Central Court Building Continue approved construction schedule and funding based on FMD cost estimates. (Multiple years at estimated amount below until complete) Request: $14.2M Southeast Juvenile Facility Remodel facility to accommodate current and future use based on FMD cost estimates. (Three years at estimated amount below) Request: $11.5M 10 Judge Welty reviewed the following slide. COMPENSATION 11 Sincere Gratitude for Recent Market Studies Improving Recruitment and Retention to the Benefit of All Supportive of the County in Ongoing Efforts to Maintain Market Competitiveness to Attract and Retain a Quality Workforce, Including: Pay for Performance Targeted Market Studies Chairman Gates thanked Judge Welty and his team for the presentation, and he said it was time to have a meeting concerning capital improvements for the Superior Courts. Informal Meeting Minutes Monday, January 10, 2022 Page 19 of 36 4. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY JUSTICE COURTS Anna Huberman (C-06-22-428-X-00) Anna Huberman, Presiding Justice of the Peace, noted the challenge of the pandemic provided an opportunity to change court services going forward. Service & Innovation With Technology Planning for the Future Justice Huberman reviewed the following slides. Where we are • 93% of courts used remotein 2020; 89% in 2021 • Courts are using remote capabilities to decrease court backlogs • 49% of county and municipal court respondents stated that virtual hearings increase access to justice • 23% still do not have broadband access but… • 97% of Americans own a cell phone of some kind • 85% own a smartphone • Lack of access may become a thing of the past (ThomsonReuters survey Dec2021) Remote appearances: Increaseappearance rates Save time Save money Create efficiency by avoiding conflicts and wait time Provide safety by reducing crowds Informal Meeting Minutes Monday, January 10, 2022 Page 20 of 36 Where we are headed • There is a need for continued use and expansion of capability for technology in the courtroom for the 21 st Century and beyond (AZ Supreme Court Subcommittee and Arizona Courts Commission on Technology) • Future Court Needs • Courts need a platform of optimized, seamless technology to avoid more backlogs and disruptions • Surveys show 86% of courts plan to use mix of in -person and remote • Weare ready for in person • But must prepared for virtualenvironment • Requires court staff and the public to be prepared for both Technology Needs • Overcome the digital divide: • Hardware, webcams, microphones, digital documents • Internet access • Minimize technology disruptions in remote hearings • Allow for the remote presentation of documents • Manage presentation and sharing of evidence • Allow digital signing • Allow payments and payment plans to be done remotely Justice Huberman reviewed the following slide and noted the PC/LAN technicians are needed for Criminal Processing Automation. Informal Meeting Minutes Monday, January 10, 2022 Page 21 of 36 Budget Requests and Costs PC/Lan Technicians (6) $438,390 Criminal Processing Automation $140,000 . FTR Upgrades $4,004,000 Approved Budget $70,000 per courtroom Required Budget $154,000 per courtroom Difference $84,000 per courtroom Teams Conferencing $205,000 Justice Huberman reviewed the following slide noting customer service continues to be a high priority. Budget Requests and Costs DocuSign - year 1 $247,368. - years 2-5 $217,368. Laptops and Docking Stations $185,300. Public Assistance / Navigators (6) $232,000. Staffing Study $100,000 Chairman Gates stated he was pleased to hear the efficiencies obtained during the pandemic will be used going forward. 5. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY CONSTABLES’ OFFICE Mike Branham, Presiding Constable (C-06-22-429-X-00) Constable Mike Branham noted that a lot of work has been done on everyone’s behalf. They have been able to address a number of shortcomings in a collaborative effort. Informal Meeting Minutes Monday, January 10, 2022 Page 22 of 36 Mr. Branham explained the following slide. ABOVE BASELINE REQUEST: $180,141 Sergeant Level Deputy Constable Position Deputy Constable Hourly Increase Mr. Branham reviewed the following slide and explained the need for this position. Sergeant Level Deputy Constable Position Establishment of a sergeant salary level Deputy Constable. To allow for a highly skilled response from an AZ Peace Officers and Standards (AZPOST) certified deputy to coordinate high risk and complex scenes/investigations/encounters with other agencies/entities on behalf of elected constables, who may themselves not possess the experience for such events. This deputy would meet with other law enforcement, criminal justice and governmental agencies to help ensure smooth cooperation on the scene of events which fall outside the normal course of business. When not actively involved in such high-risk events, this deputy would assist areas in addressing the needs of precincts where an unusually high case load requires additional resources. This deputy would provide regular and special in-service training for Constables and staff on pertinent safety, civil process, seizure of property under AZ civil statute and act as field training officer for incoming Constables. Mr. Branham reviewed the following slide. Informal Meeting Minutes Monday, January 10, 2022 Page 23 of 36 Dangerous Incidents on the Rise • High-risk incidents are increasing in number and severity including weapons seizures, criminal activity, suicides & increased/enhanced crisis intervention • The position fills the need for complex scene management and Inter-Agency coordination occurring on Maricopa County Constable assignments on a regular basis. • Police agencies no longer wish to “take over” complex or dangerous Constable scenes, instead opting to work in concert with well trained certified Constable personnel to find solutions to each event. Mr. Branham reviewed the following slide noting this is a recap of the dangerous incidents. Training for Complex/Dangerous Incidents • Newer and non-certified Constable personnel have chosen to look internally for the expertise in solving issues/scene. • This new position solidifies an internal process for expertise not currently formalized in policy. • This position will allow for more and highly complex training to occur within our own ranks. Mr. Branham explained the following two slides. Informal Meeting Minutes Monday, January 10, 2022 Page 24 of 36 ABOVE BASELINE REQUEST SUBTOTAL: $140,808 Sergeant Level Deputy Constable Position Deputy Constables Hourly Increase Request: Increase baseline to raise Deputy Constable hourly pay to starting salary of 25.00 per hour. Purpose: To recruit/retain qualified candidates. Current: Deputy Constables (current hourly range 19.89-30.35). Starting salary $22.00. Highest paid hourly after 10 years is $23.99 Agency Comparison: MCSO Dep Sheriff (hourly range 24.80- $38.60) Phoenix PD (hourly range 25.34 – 37.79) Glendale PD (hourly range 27.88 – 39.23) Gilbert PD (hourly range 27.91 – 39.29) Supervisor Hickman thanked Mr. Branham for his work over the years and the professionalism he has brought to the office. Board members questioned Mr. Branham about the Sergeant level Deputy Constable’s role in the organization and if there was support from the Sheriff’s Office. Mr. Branham responded all partnerships were considered in this matter. Chairman Gates thanked Mr. Branham for the presentation. Informal Meeting Minutes Monday, January 10, 2022 Page 25 of 36 6. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY SCHOOL SUPERINTENDENT Steve Watson, School Superintendent Matt Morales, Chief Deputy (C-06-22-430-X-00) Chairman Gates noted that Supervisor Galvin was attending remotely for the balance of the meeting. Steve Watson, School Superintendent, introduced the staff with him for this presentation, Matt Morales, Chief Deputy; Mark Kuffner, Chief Finance Officer; Sarah Reimer, School Staff; and Laurie King, Assistant Superintendent. He noted the areas that are being focused on with the biggest impact. Continuing the Transformation Focusing on the following areas has the biggest impact on improving K12 education: • Create systems to connect the community to the schools. • Find the right school for every child. • Develop creative solutions to increase classroom spending. • Nurture supportive and positive work environments and improve the teaching experience. Mr. Morales reviewed the following slide noting the request for a new position and why it is needed. Communications and Outreach •Communications and social media footprint are up by 35% •Request to add one position for design production. • We need a specialist who can craft and design digital products that support the direct services. Informal Meeting Minutes Monday, January 10, 2022 Page 26 of 36 Mark Kuffner reviewed the following slides. Detention Education •Working to resolve the Detention Center Education Fund (15 -913.D) – Funded by State formula (revenue source). •Detention Education Transition Facilitator –Program is in place and operating. Detention Education Budget •Funding: – $700K special revenue – $436K grants •FTE’s – 13 special revenue, 6 Grants, 3 Transition Facilitation Specialists •Working with Juvenile Detention and the courts to fund additional para-professional staff. Mr. Watson reviewed the following slide noting this is for students who cannot function in a traditional school setting. Informal Meeting Minutes Monday, January 10, 2022 Page 27 of 36 County Accommodation School A Two-Pronged Approach To Education Reform 1. Create high-quality, accessible education for students “who are unable to profit from the regular school course of study and environment” as authorized by ARS §15-308 2. Create a laboratory of radical education reform that reduces administrative overhead and empowers operational and instructional decisions to be made by parents and teache Ms. Reimer displayed posters depicting events taking place at the Accommodation School. Ms. Reimer also shared some of her experiences at this school. Mr. Watson reviewed the following slides. County Accommodation School 70-85% of students are: – Chronically suspended. – Expelled – Experienced behavior incidents that cause a disconnection from school. 15-30% of students are: –Family members of the above disengaged students –Families getting all their children to one school Informal Meeting Minutes Monday, January 10, 2022 Page 28 of 36 County Accommodation School Teacher-Led Schools: – No building principal. – No district-level curriculum, assessment, or professional development positions. – Year-round teacher-leaders. Non-instructional days are used for administrative tasks. – Robust Site Council to elevate parent and student voice in decision -making. Mr. Kuffner reviewed the following slides. Current educational model requires county supplemental funding. Getting closer to resolving funding request from FY 2022 Budget request. County Accommodation School Informal Meeting Minutes Monday, January 10, 2022 Page 29 of 36 Supplemental funding of $2.1M annually and Consolidate administration into the county schoo superintendent's office: – 2 FTEs and support services: approx. $278,000. – Grant funds approx. $600,000 plus one -time ESSER funds through 2024. County Accommodation School Mr. Kuffner reviewed the following slide. Mr. Watson expounded on the opportunity for funding personnel for mitigation of COVID learning loss. Department Grant Fund September 30, 2021 – End of Teacher Incentive Grants (since 2010 – Reduction of 50 positions (32 actual FTE’s). Opportunity for funding of 20FTE’sfor mitigation of COVID learning loss. Informal Meeting Minutes Monday, January 10, 2022 Page 30 of 36 Mr. Kuffner reviewed the following slides, Other Operations One-time fund balance use (5 FTE’s) – Special Revenue fund 790. – One-time revenue from ESSER funds. – A consortium for teacher effectiveness. – approx. $519K non-operating. One-time fund balance use (1 FTE) - Special Revenue fund 782 approx. $119K non -operating Other Operations Current lease expires June 2023. – Funding increase of $338,329 annually required (assumes current lease value). – Currently, working with Public Health to offse cost and provide space they need. Informal Meeting Minutes Monday, January 10, 2022 Page 31 of 36 FY 2023 Financial Summary Mr. Morales noted they have no further needs for IT because of a close relationship with the Office of Enterprise Technology (OET). Board members asked about the enrollment and ages of students at the Accommodation School. Mr. Watson said there was approximately 75-100 students on any give day from K-8th grade. 7. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY SHEFIFF’S OFFICE Paul Penzone, Sheriff James Prindiville, Chief Financial Officer Ann Scheel, Executive Chief of Administration Russ Skinner, Chief Deputy (C-06-22-431-X-00) Sheriff Paul Penzone attended remotely and reviewed the following slide. He briefly noted the progress being made in compliance to the court order being monitored. Informal Meeting Minutes Monday, January 10, 2022 Page 32 of 36 FY23 Budget Baseline $433M Detention $255.5M General Fund $133.5M Compliance $27.5M Other $16.2M 2 January 10, 2022 Sheriff Penzone reviewed the General Fund slide. He noted that as of midnight tonight, Queen Creek will have their own municipal law enforcement agency fully active. January 10, 2022 GENERAL FUND Critical Needs 3 1) Retain 5 Queen Creek positions $843K/yr for General Crimes Division 2) Property & Evidence Walk-in Freezers $600K 3) Crime Lab Certification $352K 4) Facilitate New Avondale Substation $188K Sheriff Penzone reviewed the Detention Fund Critical Needs slide. Informal Meeting Minutes Monday, January 10, 2022 Page 33 of 36 January 10, 2022 DETENTION FUND Critical Needs 4 1) Radios for Detention Officers $1,836K 2) Laundry Equipment $1,219K 3) Food Factory Equipment $ 600K Sheriff Penzone reviewed the Compliance Fund slide and explained the needs. January 10, 2022 COMPLIANCE FUND Critical Needs 5 1) Increase Contract for $500K Investigative Services 2) Legal Liaison Case Tracking $382K and Evidence Preservation System 3) Body-Worn Cameras for $279K Posse Members Following questions from the Board, Sheriff Penzone explained why posse members needed cameras. Sheriff Penzone reviewed the Vehicle Study slide and explained the needs in this category. Informal Meeting Minutes Monday, January 10, 2022 Page 34 of 36 VEHICLE STUDY Phase 2 of 4 -year response to County vehicle study • 30 Additional Vehicles to Improve Specific Coverage Issues and Support Operational Needs ($2.0M) • 1 HIDTA Clandestine Mobile Lab Processing Truck ($485K) (MCSO leads State HIDTA task force & uses Phoenix PD’s retired truck) • 19 Patrol Vehicles: 3 -4 per District + Major Crimes + SID ($1.4M) 6 January 10, 2022 In FY21 MCSO added a 3 rd Party Off-Duty Management Company that will ensure any vehicle costs of off -duty assignments are properly reimbursed Jim Prindiville, Chief Financial Officer, reviewed the following slide concerning key technology upgrades. KEY TECHNOLOGY UPGRADES 7 • Mobile Device Manager (VMWare Workspace One) $348K • Expand storage and backup capability (Rubrik/Qumulo) $195K • IT Governance Software (Galvanize High -Bond Solution) $175K • response to audit finding to improve controls over security, asset inventory control and risk management • Increases in Annual Maintenance/Service Contracts $823K January 10, 2022 Sheriff Penzone noted the following slide depicted items that are not an immediate ask; however, he wanted the Board to be informed they would be upcoming needs. Informal Meeting Minutes Monday, January 10, 2022 Page 35 of 36 ADDITIONAL ITEMS Upcoming Big -Ticket Needs Fixed-Wing Plane (Cessna Grand Caravan- $3.5M) • Replace 1978 Cessna 206 with 12,000 flight hours • Increase passenger capacity (10 vs 4) • Needed to comply with latest FAA avionics regulations • Performs 100 extradition flights per year (could be 200) RMS/CAD System (Implementation $10M+) • Current systems are not integrated, nor are they compliant with FBI’s NIBRS requirements (National Incident -Based Reporting) Deputy Staffing Study • Maricopa County population growth warrants a review • Court monitor requests review of PSB staffing issues 8 January 10, 2022 Sheriff Penzone reviewed the following budget requests from the Sheriff’s Office for FY 2023. MCSO Budget Request FY23 Summary 9 January 10, 2022 Now or Soon: • Cessna Grand Caravan $3.5M • RMS / CAD System $10M • Deputy Staffing Study FY22 Item Needs Funding: • Deputy Market Range Adjustments $5M Chairman Gates thanked Sheriff Penzone for the presentation. He also wanted to clarify that the funds needed for court-ordered Compliance are paid by Maricopa County taxpayers. Chairman Gates reviewed some of the requests concerning recruitment and being competitive in the job market and his desire for property tax relief. He said all of these would be considered as they move forward in the budget process. Informal Meeting Minutes Monday, January 10, 2022 Page 36 of 36 8. EXECUTIVE SESSION Vote to convene in Executive Session to consider the items on the Executive Agenda dated Monday, January 10, 2022, for Board of Supervisors and relevant Special Districts pursuant to the statutory authority listed for each item. Motion to approve by Supervisor Jack Sellers, seconded by Supervisor Steve Gallardo Ayes: Jack Sellers, Bill Gates, Steve Chucri, Clint Hickman, Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _____________________________ Bill Gates, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board