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Special Meeting Minutes Wednesday, January 12, 2022 1:00 PM BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts and/or Board of Deposit) Board Members Bill Gates, Chairman, District 3 Clint Hickman, Vice Chairman, District 4 Jack Sellers, District 1 Thomas Galvin, District 2 Steve Gallardo, District 5 County Manager Joy Rich Clerk of the Board Juanita Garza Meeting Location Supervisors' Auditorium 205 W Jefferson, 10th Floor Phoenix, AZ 85003 "The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities” BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Special Session at 1:00 PM on Wednesday, January 12, 2022, in the Supervisors' Auditorium 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Bill Gates, Chairman, District 3; Clint Hickman, Vice Chairman, District 4; Jack Sellers, District 1; Thomas Galvin, Supervisor, District 2 (remote); Steve Gallardo, Supervisor, District 5. Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator; Joy Rich, County Manager; Andrea Cummings, Legal Counsel (remote). PRESENTATION 1. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY ASSESSOR Eddie Cook, Assessor Dawn Marie Buckland, Chief Deputy Brent Vaughn, Director of STAR Call Center Mark Kramer, Chief of Innovation & Technology (C-06-22-432-X-00) Assessor Eddie Cook introduced Dawn Marie Buckland, Chief Deputy Assessor, and Brent Vaughn, Director of STAR Call Center. He noted Stephen Richer, Recorder and John Allen, Treasurer were present as well. Ms. Buckland began the presentation with a review of the following slide. Special Meeting Minutes Wednesday, January 12, 2022 Page 2 of 31 Ms. Buckland reviewed the following slide and noted there are five core concerns being addressed in the budget. Ms. Buckland explained the following slides of the Assessor’s Budget Presentation. Special Meeting Minutes Wednesday, January 12, 2022 Page 3 of 31 Special Meeting Minutes Wednesday, January 12, 2022 Page 4 of 31 The following slide depicts how cumbersome the use of paper is for business personal property. The goal is to automate this operation. Special Meeting Minutes Wednesday, January 12, 2022 Page 5 of 31 Ms. Buckland reviewed the following slide and explained the requested item. Special Meeting Minutes Wednesday, January 12, 2022 Page 6 of 31 There were comments from the Board thanking Assessor Cook and his staff for the improvements made to the office. They also expressed their gratitude for the elected officers standing behind the Board as a unified team during the last two years of controversy. Mr. Cook introduced Brent Vaughn, STAR Call Center Director. He said Mr. Vaughn has been very successful with the call center and it is represented as the face of the Assessor’s Office, Treasurer’s Office, and Recorder’s Office. Mr. Cook explained the requests being made are critical to the success of the STAR Call Center. Dawn Marie reiterated the call center is a critical office and is the front door to County government. Ms. Buckland reviewed the following slides. Special Meeting Minutes Wednesday, January 12, 2022 Page 7 of 31 Special Meeting Minutes Wednesday, January 12, 2022 Page 8 of 31 Mr. Vaughn reviewed the following slide and why the requests are critical. Special Meeting Minutes Wednesday, January 12, 2022 Page 9 of 31 Ms. Buckland reviewed the following slide and noted needs will change with each election. The numbers on the slide are for 2022 and are predicted to be similar to the 2020 election. Mr. Allen explained the Treasurer’s Office will be different than that of the Assessor’s Office. There will need to be constant improvements. He noted the program will be worth the costs. Mr. Richer stated the needs are real and the system needs to be adaptable to the future. Ms. Buckland reviewed the following slide. Special Meeting Minutes Wednesday, January 12, 2022 Page 10 of 31 A discussion ensued on why outsourcing is not being considered and how to avoid attrition with the staff. Mr. Vaughn noted having an appreciation of the staff is one of the keys to keeping staff. 2. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY ATTORNEY Allister Adel, County Attorney Ken Vick, Chief Deputy Candice Copple, Chief of Staff (C-06-22-433-X-00) Allister Adel, County Attorney, introduced Ken Vick, Chief Deputy County Attorney, and Candice Copple, Chief of Staff. She then reviewed the following slides. Office Priorities • Keeping families and the community safe from crime • Providing exceptional legal services to you and the other County elected officials • Keeping our employees safe from Covid-19 Special Meeting Minutes Wednesday, January 12, 2022 Page 11 of 31 Ms. Adel reviewed the following needs and emphasized that these needs can be met within the current baseline. Ms. Adel reviewed the following slide concerning hiring challenges. MCAO FY23 Budget Request • General Fund Baseline is $107,074,778 • No additional requests are being made for FY23 • Continue to focus on operational efficiencies FY23 Emerging Needs Body Worn Cameras • Hardware for MCAO detectives • Increased cloud storage • Increased staff for redactions Final Disposition Reports (FDRs) • Increased staff needed to process backlog Special Meeting Minutes Wednesday, January 12, 2022 Page 12 of 31 Ms. Adel reviewed the following slides. MCAO Hiring Challenges 165 Vacant positions • 15% of our Prosecutors • 14% of our Paralegals • 15% of our Legal Support Staff Decline in applications • Attorney applications declining since 2019 • Legal support applications declining since 2018 Increased Homicides • 30% increase in submittals since March 2020 • Resource intensive cases Domestic violence cases are also up by about 30% Special Meeting Minutes Wednesday, January 12, 2022 Page 13 of 31 Ms. Adel explained the following slide. Ms. Adel reviewed the following slide and noted that the asset forfeiture legislation passed, and this will greatly reduce the RICO funds received. Capital Litigation Trend Decreasing Calendar Year 1st Degree Murder Cases (All Reviewed) *NOIs Filed % filed 2014 83 12 14% 2015 72 13 18% 2016 87 11 13% 2017 110 10 9% 2018 115 12 10% Pre- 10/1/2019 85 3 4% Post- 10/1/2019 24 0 0% 2020 105 5 5% 2021 136 8 6% *NOI = Notice of Intent to file Death Penalty Allister took office 38 total cases on hand Diversion Programs • 3,087 total new enrollments in FY21 • On track for 4,400 new enrollments in FY22 • ASU Formal Recidivism Study • New Veterans Diversion Program Special Meeting Minutes Wednesday, January 12, 2022 Page 14 of 31 Before closing, Ms. Adel informed the Board that she has brought adoptions back in- house and is not outsourcing them to outside counsel. She provided statistics concerning the number of adoptions. The Board had questions about the diversion program obstacles and the possible loss of RICO funds, and the County Attorney’s representatives noted that financial barriers were the biggest reasons the programs were not completed. 3. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY TREASURER John Allen, County Treasurer Ingrid Garvey, Chief Deputy Treasurer Jordan Dale, Chief of Staff (C-06-22-434-X-00) John Allen, Treasurer, and Jordan Dale, Chief of Staff, made the presentation for the Treasurer’s Office. Mr. Allen reviewed the following slide. Mr. Allen reviewed the following slide. Other Budget Considerations • Asset Forfeiture Legislation Passed • Declining CJEF Revenue First Year Accomplishments Corrected the $15.8 million error in the investment portfolio Improved security to the Treasurer’s ballot vault Purchased property tax software from Pinal County Reinstated the mailing of property tax bills to Canadian addresses Expanded the use of OnBase with the creation of a scanning center Reviewed workload and identified efficiencies by interviewing every employee Combined the Client Services and Tax Services units into Business Operations Collaborated with the Assessor’s, Recorder’s, and Sheriff’s Offices Special Meeting Minutes Wednesday, January 12, 2022 Page 15 of 31 Mr. Dale said the FY 2023 Budget Request slide was a summary of above base request and additional detail was given on the subsequent slides. Mr. Dale reviewed the following slide. Second Year Goals Focus on external processes and points of contact Analyze email correspondence with public Evaluate mailing activity, such as returned mail Create process efficiencies and improve office technology Improve personnel outcomes with STAR Call Center FY 2023 Budget Request General Fund Operating above base request OET Consumption Model $500,000 2 net new FTE positions (fully loaded at FY23 rates) 1 Programmer Analyst Sr/Ld. (Database Team) $135,284 1 Programmer Analyst Sr/Ld. (Development Team) $135,284 Total above base request $770,568 Contingency $400,000 mailing contingency carryforward Special Meeting Minutes Wednesday, January 12, 2022 Page 16 of 31 Mr. Dale explained the following slide shows the comparison between Capital Purchase to Consumption Model Costs. He said it makes less sense to purchase a lot of equipment vs pay as you use. Mr. Dale reviewed the following slides. General Fund Operating Budget: OET Consumption Model We are evaluating two options for our technology environment and infrastructure Refers to servers, data storage, operating system licenses, and storage licenses Status quo = periodic capital equipment and license purchases Last upgrade to the current technology environment and infrastructure was in 2015 Inefficient, it is possible MCTO purchases more equipment than is needed Consumption model = new method to fund MCTO’s technology environment MCTO would utilize OET’s infrastructure and be billed based on monthly usage Would be charged to the Treasurer’s General Fund Operating budget MCTO would be willing to use a separate appropriation, if that is the preference Would cost only 56% of what capital purchases would cost over five years General Fund Operating Budget: OET Consumption Model Capital Purchase Cost (OET Estimate) Consumption Model Cost (OET Estimate) Special Meeting Minutes Wednesday, January 12, 2022 Page 17 of 31 General Fund Operating Budget: OET Consumption Model Capital Purchase Cost (OET Estimate) Consumption Model Cost (OET Estimate) General Fund Operating Budget: 2 Net New Positions Programmer Analyst Sr/Ld. (Database Team) Databases will play an integral role in the success of MCTO’s IT upgrade projects Allow for instantaneous data updates rather than nightly batch jobs This position will allow for greater protection of data integrity Property tax data, accounting data, etc. are all in databases Programmer Analyst Sr/Ld. (Development Team) Will make continuous updates to property tax software Prevent from becoming obsolete Special Meeting Minutes Wednesday, January 12, 2022 Page 18 of 31 Info Services (Market Range Titles) Org Chart Capital Improvement Projects: ULTIS Updates Property tax solution Purchased software from Pinal County, and it will be known as MCTIS Modifying software to work with MCTO data and support MCTO requirements eGov updates Make website more modern, citizen centric, and user -friendly Strengthen website security, and aligns with information security strategy OnBase document imaging and data warehouse One employee and one contractor dedicated to scanning paper documents Transition towards more electronic office Effective indexing of documents Efficiencies gained through automated workflows Special Meeting Minutes Wednesday, January 12, 2022 Page 19 of 31 The Board expressed their appreciation for the efforts in considering some of the existing County IT systems for some of their needs upholding the County as one team. 4. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY RECORDER/ELECTIONS Stephen Richer, County Recorder (C-06-22-435-X-00) Stephen Richer, thanked the Board of Supervisors for the opportunity to present the FY 2023 budget for the Recorder’s Office. He reviewed the following slide. Capital Improvement Projects: Dynamics Upgrade Upgrading Microsoft Dynamics AX 2012 software Used to track fund balances as well as incoming/outgoing monies Will no longer be supported by Microsoft Received $4 million capital improvement budget for FY 2022 Working with Solvency Advisors, LLC to determine new software solution Potential options: Microsoft Dynamics 365 Accounting functionality from Pinal County property tax software Other Items: Taxpayers’ Information Fund Earns revenue from tax lien sales and surcharges on community facilities districts Can be spent on converting or upgrading information systems Transactions will be processed in the County’s accounting system beginning July 1st Currently, transactions go through the Treasurer’s internal Dynamics system Allows for more oversight and transparency Special Meeting Minutes Wednesday, January 12, 2022 Page 20 of 31 Mr. Richer explained the following slide. Mr. Richer reviewed the following Voter Registration slides. Maricopa County Recorder’s Office | 602-506-1511 | Recorder.Maricopa.Gov Calendar Year Recording Revenue By Fund 20 17 20 18 20 19 20 20 20 21 GF Reven ue $ 1 0 ,4 23,80 9 $ 1 0 ,26 4 ,0 86 $ 33,231,215 $ 33,231,215 $ 35,850 ,577 Surch arge Reven ue $ 3,80 0 ,384 $ 3,726 ,1 6 6 $ 4 ,130 ,152 $ 5,1 0 9 ,70 0 $ 5,4 4 5,812 $ 0 .0 $ 5.0 $ 1 0 .0 $ 1 5.0 $ 20 .0 $ 25.0 $ 30 .0 $ 35.0 $ 4 0 .0 $ 4 5.0 RECO RDING REVENUES M I LLI ONS *Surcharge Fund Balance as of December 3 1, 2021 - $4,3 06,584 FY2023 RECORDER – RECORDING • 1 Full-time Data Entry Clerk • $40,514 recurring (1000) • Convert part-time temp position to full-time. • 1 Full-time Records Processor • $58,755 recurring (1000) • Kiosk Licensing and Maintenance • $46,500 recurring (1000) REQUESTED RESOURCES SUPPORTED OBJECTIVES: Support increased recording volume and population growth. Leverage technology to provide alternative and accessible recording options. Special Meeting Minutes Wednesday, January 12, 2022 Page 21 of 31 Mr. Richer reviewed the following slide. Maricopa County Recorder’s Office | 602-506-1511 | Recorder.Maricopa.Gov FY2023 RECORDER – VOTER REGISTRATION • 1 Full-time Compliance Officer • $102,700 recurring (1000) • Outsource Change of Address Mailing • $30,000 recurring (1000) REQUESTED RESOURCES SUPPORTED OBJECTIVES: Maintain/update procedures for Voter Registration, compliance with Fed/State/EMP laws including ERIC. Update division correspondence and prepare required revision mailings. Outsource national change of address mailing to focus Voter Registration efforts on core duties. Maricopa County Elections Department | 602-506-1511 | Maricopa.Vote FY2023 RECORDER – EXTERNAL AFFAIRS • 1 Full-time Deputy Registrar Coordinator • $68,657 recurring (1000) REQUESTED RESOURCES SUPPORTED OBJECTIVES: The Deputy Registrar Coordinator will recruit, train, and deploy Deputy Registrars. Special Meeting Minutes Wednesday, January 12, 2022 Page 22 of 31 Mr. Richer reviewed the following slide and explained what the funds collected are used for. The Board had questions, specifically asking what ERIC stood for. Mr. Richer explained it was an interstate data sharing system and stands for Education Resources Information Center. Approximately 33 states are members and the Recorder’s Office receives regular reports from ERIC which helps with voter registration duties. 5. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY ELECTIONS Scott Jarrett, Director of Election Day and Emergency Voting (C-06-22-436-X-00) Scott Jarrett made the presentation for the Elections Department. He reviewed the following slide. FY2023 RECORDER – TENANT IMPROVEMENTS • $250,000 non-recurring (1001) • Create office space for Managers • $100,000 non-recurring (1001) • Improve the Recorder’s Lobby REQUESTED RESOURCES SUPPORTED OBJECTIVES: To modernize and to utilize office space efficiently and to provide a more professional atmosphere for the public and employees. Participate in the County capital improvement plan to meet staffing growth demand, experience synergies from co-location with the Election’s Department, address security concerns, parking, and easy public access to our facility. Maricopa County Elections Department | 602-506-1511 | Maricopa.Vote FY2023 RECORDER – SURCHAGE FUND • IT Capital Improvement Funds of $2,250,000 non -recurring (1001) • VR System - $1,000,000 • Website Phase II - $750,000 • Recorder System Upgrade & Contingency Funding - $500,000 • $106,253 recurring (1000) • Pay for Performance Increase REQUESTED RESOURCES SUPPORTED OBJECTIVES: Utilize the Surcharge Fund to replace and update IT systems and architecture to capitalize on process improvement from modernization, better disseminate information to the public, and empower end users. Contractors to assist in building new Voter Registration system. VR and Recording website rebuild. Recording, Accounting, and Comms backend system refresh. Budget adjustment for the pay for performance increase of the Recorder’s IT Division funded by the Surcharge Fund. Special Meeting Minutes Wednesday, January 12, 2022 Page 23 of 31 Mr. Jarrett explained the following slide. Mr. Jarrett reviewed the following slide. Maricopa County Elections Department | 602-506-1511 | Maricopa.Vote FY2023 ELECTIONS - OPERATING • 1 Compliance Officer • $91,319 recurring (1000) • 1 IT Project Manager • $126,440 recurring (1000) • Total Staff/Resources: • $217,759 Recurring (1000) REQUESTED RESOURCES SUPPORTED OBJECTIVES: Compliance Officer: Maintain & update Elections Department procedures & policies Compliance program Provide additional oversight of Early Voting Processes IT Project Manager: Manage IT projects for both the Recorder’s Office and the Elections Department. Maricopa County Elections Department | 602-506-1511 | Maricopa.Vote CAPITAL EQUIPMENT • 2 Envelope scanners • $116,376 non-recurring (1001) • Envelope Counters • $20,915 non-recurring (1001) • 2 Duplication scanners • $113,379 non-recurring (1001) • Software maintenance • $26,265 recurring (1000) REQUESTED RESOURCES SUPPORTED OBJECTIVES: To increase efficiencies and of Elections Processing. Envelope Scanners –Allows for in-house scanning of UOCAVA, Provisional, SEBs affidavits Envelope Counters –Allows for in-house scanning and counting of EV drop-offs Duplication scanners –Additional capacity and precision when scanning ballots that need to be duplicated. FY2023 ELECTIONS - OPERATING Special Meeting Minutes Wednesday, January 12, 2022 Page 24 of 31 Mr. Jarrett explained the following slides. Maricopa County Elections Department | 602-506-1511 | Maricopa.Vote • Tabulation Equipment Lease • $2,500,000 annual lease recurring (1000) • Total Capital Resources: • $250,670 non-recurring (1001) • $2,526,265 recurring (1000) REQUESTED RESOURCES SUPPORTED OBJECTIVES: The current Dominion Lease expires on December 31, 2022. The County will conduct an RFP to lease tabulation equipment necessary to conduct elections. FY2023 ELECTIONS - OPERATING Maricopa County Elections Department | 602-506-1511 | Maricopa.Vote FY2023 ELECTIONS - ELE1 • Increased Population and Voter Participation • Four Election Models • Mail-in Voting • Early In-Person • Early Ballot Drop Offs • Election Day • Limited Facility Space • Educating Stakeholders • Competitive Contests • Legislation ANNUAL VOTER TURNOUT INCREASE 1944 - 2020 2 0.0 0.5 1.0 1.5 2.0 2.5 1944 1946 1948 1950 1952 1954 1956 1958 1960 1962 1964 1966 1968 1970 1972 1974 1978 1980 1982 1984 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 Early Election Day Special Meeting Minutes Wednesday, January 12, 2022 Page 25 of 31 The Board expressed concerns about the costs for the upcoming elections. Chairman Gates stated he will be holding additional planning meetings to address concerns or challenges that arise. Supervisor Hickman said it may be time to consider requiring the municipalities to contribute to election costs and a discussion concerning this needs to be held in the future. Supervisor Gallardo stated he is favor of providing all the resources needed to run a secure and accurate election. 6. PRESENTATION REGARDING THE FY 2023 BUDGET MARICOPA COUNTY MANAGER Joy Rich, County Manager Valerie Beckett, Assistant County Manager Lee Ann Bohn, Assistant County Manager Jen Pokorski, Assistant County Manager (C-06-22-437-X-00) Joy Rich presented the following slides. Maricopa County Elections Department | 602-506-1511 | Maricopa.Vote • 2022 Primary Election • $10,685,821 • 2022 General Election • $12,772,346 • Total FY23 Request: $23,458,167 • FY21 Comparison: $22,012,345 • Cost Drivers • Population Increases • Labor: Increased minimum wage • Rental Fees • Contingencies REQUESTED RESOURCES SUPPORTED OBJECTIVES: To conduct safe, secure, reliable, accurate, and transparent elections. 200 - 235 Vote Centers Phased Opening: 27, 12 Day, 2 Day, and 1 Day Sites Recruit & Train Over 2,600 Poll Workers & Troubleshooters Recruit & Train over 900 Central Boards / Temp Staff Printing and Mailing Ballots – 2.7 Million x 2 Sample Ballots – 408K x 2 Mailing Affidavit Envelopes – 2.1 Million x 2 Communications (Primary and General) Rental/Lease Locations, Trucks, Vehicles, Parking, Shuttle Supplies & COVID -19 Contingency FY2023 ELECTIONS - ELE1 County Manager Direct Reports County Manager $ 186,000 General Fund OperaƟng $ 36,000 PosiƟon Funding Adjustment for LegislaƟve Analysts General Fund Non-Recurring $ 150,000 OET Staffing Study Human Resources $ 469,374 General Fund OperaƟng $ 469,374 $261,374 – Kainos Smart for Workday SoŌware TesƟng $110,000 – AddiƟonal Workday Tenant $98,000 – BIZ Library Training Videos (ConƟnued next slide) Special Meeting Minutes Wednesday, January 12, 2022 Page 26 of 31 Jen Pokorski, Assistant County Manager, reviewed the following slides. County Manager Direct Reports Enterprise Technology $ 3,525,656 General Fund OperaƟng $ 1,799,656 $106,887 – 1 FTE Audio/Video Support $110,897 – 1 FTE Cyber Assurance Analyst $129,950 – 1 FTE Info Security Engineer $97,914 – 1 FTE Management Analyst $126,008 – 1 FTE Project Manager (FMD Projects) $72,000 – AddiƟonal Cyber Security Tools $1,156,000 – ConƟngency General Fund Major Maintenance $ 189,000 $73,000 – Data Center Contractual Increases $116,000 – AddiƟonal Cyber Security Tools General Fund Non Recurring $ 1,537,000 $1,200,000 – Digital IniƟaƟves $337,000 – Transfer 60% Project Manager Unit Cost from ISF CM Total $4,181,030 Assistant County Manager 930 Direct Reports Environmental Services $ 275,500 General Fund OperaƟng $ 245,000 Vector Control Subtotal $105,000 $50,000 – Increase to chemical budget $20,000 – Increase in PCR tesƟng consumables $15,000 – Off Duty Police Services $20,000 – Pest Control Contract Services Reserve Waste Resources Subtotal $140,000 $70,000 – Increased Green Waste Costs $70,000 – 1 FTE Equipment Operator General Fund Non-Recurring $ 24,000 Vector Control Subtotal $24,000 $24,000 – Purchase of cameras and radios General Fund FOGO $ 6,500 Vector Control Fogger Replacement $6,500 – Price increase for foggers (ConƟnued next slide) Special Meeting Minutes Wednesday, January 12, 2022 Page 27 of 31 Valerie Beckett, Assistant County Manager, reviewed the following slides. Assistant County Manager 930 Direct Reports Superintendent of Streets $ 18,000 General Fund OperaƟng $ 18,000 $18,000 – Consultant fees ACM 930 TOTAL $ 293,500 Assistant County Manager 940 Direct Reports Animal Care & Control $ 1, 572,672 General Fund OperaƟng $ 1,112,672 Transfer Subsidy Subtotal $1,112,672 $310,794 – Salary Adjustments $72,180 – Risk Management Cost Increase $17,612 – Technology/Computer Replacement $28,800 – Veterinarian Loan Repayment Assistance $50,000 – Shelter Feeding Program Increase $80,549 –Market Adjustment for OAS & Program CoordinaƟon Impact $20,000 – ZoonoƟc Disease Control & TesƟng $118,822- Data Center CSCA Charges from ITC $413,915 – 5% PFP if awarded by BOS in FY23 General Fund Non-Recurring $ 460,000 $350,000 – Order and Replace five vehicles $60,000 – Replace Clinic X-ray Machine $50,000 – Relocate Call Center to Shelter (ConƟnued next slide) Special Meeting Minutes Wednesday, January 12, 2022 Page 28 of 31 LeeAnn Bohn, Assistant County Manager, reviewed the following slide. ACTION 7. MARICOPA COUNTY FY 2023 BUDGET GUIDELINES AND PRIORITIES Approve the "Maricopa County FY 2023 Budget Guidelines and Priorities." The purpose of these guidelines and priorities is to provide direction from the Board of Supervisors to the County Manager, Office of Budget and Finance, and all departments so that they can develop a sustainable, structurally balanced budget that achieves, within available resources, the County’s mission, and strategic goals. (C-18-22-079-X- 00) Motion to approve by Supervisor Jack Sellers, seconded by Supervisor Steve Gallardo Assistant County Manager 940 Direct Reports Equipment Services $5,880,216 General Fund Non-Recurring $4,728,086 FY22 OperaƟng Funds used to purchase vehicles that are not expected to arrive unƟl aŌer 6/30/22. DetenƟon Fund Non-Recurring $1,152,130 FY22 OperaƟng Funds used to purchase vehicle that have not arrived due to supply chain issues Strategic IniƟaƟves $ 400,000 General Fund OperaƟng $ 300,000 $300,000 – ConƟngency for Enterprise Performance Management System General Fund Non-Recurring $ 100,000 $100,000 – FY23-26 County Strategic Planning ConsultaƟon Services ACM 940 TOTAL $7,852,888 Assistant County Manager 950 Direct Reports CorrecƟonal Health $ 2,591,897 DetenƟon Fund OperaƟng $ 2,591,897 $1,530,457 – 24 FTE Emergency Medical Technicians $1,061,440 – 7 FTE Nurse PracƟƟoners Medical Examiner $ 102,700 General Fund OperaƟng $ 102,700 $102,700 – 1 FTE Fellowship Coordinator (Management Analyst) ACM 950 TOTAL $2,694,597 Special Meeting Minutes Wednesday, January 12, 2022 Page 29 of 31 Ayes: Jack Sellers, Bill Gates, Thomas Galvin, Clint Hickman, Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ___________________________ Bill Gates, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board Special Meeting Minutes Wednesday, January 12, 2022 Page 30 of 31 FLOOD CONTROL DISTRICT The Board of Directors of the Flood Control District of Maricopa County, Phoenix, Arizona, convened in Special Session at 1:00 PM on Wednesday, January 12, 2022, in the Supervisors' Auditorium 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Bill Gates, Chairman, District 3; Clint Hickman, Vice Chairman, District 4 (remote); Jack Sellers, Director, District 1; Thomas Galvin, Director, District 2 (remote); Steve Gallardo, Director, District 5. Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator; Joy Rich, County Manager; Andrea Cummings, Legal Counsel (remote). 8. MARICOPA COUNTY FLOOD CONTROL DISTRICT FY 2023 BUDGET GUIDELINES AND PRIORITIES Approve the "Maricopa County Flood Control District FY 2023 Budget Guidelines and Priorities." The purpose of these guidelines and priorities is to provide direction from the Board of Directors to the County Manager, Office of Budget and Finance, and the Flood Control District so that they can develop a sustainable, structurally balanced budget that achieves, within available resources, the District’s mission and strategic goals. (C-18- 22-078-X-00) Motion to approve by Director Jack Sellers, seconded by Director Clint Hickman Ayes: Jack Sellers, Bill Gates, Thomas Galvin, Clint Hickman, Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ___________________________ Bill Gates, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board Special Meeting Minutes Wednesday, January 12, 2022 Page 31 of 31 LIBRARY DISTRICT The Board of Directors of the Maricopa County Library District, Phoenix, Arizona, convened in Special Session at 1:00 PM on Wednesday, January 12, 2022, in the Supervisors' Auditorium 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Bill Gates, Chairman, District 3; Clint Hickman, Vice Chairman, District 4 (remote); Jack Sellers, Director, District 1; Thomas Galvin, Director, District 2 (remote); Steve Gallardo, Director, District 5. Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator; Joy Rich, County Manager; Andrea Cummings, Legal Counsel (remote). 9. MARICOPA COUNTY LIBRARY DISTRICT FY 2023 BUDGET GUIDELINES AND PRIORITIES Approve the "Maricopa County Library District FY 2023 Budget Guidelines and Priorities." The purpose of these guidelines and priorities is to provide direction from the Board of Directors to the County Manager, Office of Budget and Finance, and the Library District so that they can develop a sustainable, structurally balanced budget that achieves, within available resources, the District’s mission and strategic goals. (C-18-22-080-X- 00) Motion to approve by Director Jack Sellers, seconded by Director Steve Gallardo Ayes: Jack Sellers, Bill Gates, Thomas Galvin, Clint Hickman, Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ___________________________ Bill Gates, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board