13123-CONTRACT AMENDMENT #13.PDF
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AMENDMENT No. #13 To TREASURER INFORMATION SYSTEM (TIS) CONSULTANT SERIAL NO. 13123-RFP Between Grant Thornton, LLP & Maricopa County, Arizona WHEREAS, Maricopa County, Arizona (“County”) and Grant Thornton, LLP (“Contractor or Consultant”) have entered into a Contract for a Treasurer Information System (TIS) Consultant dated February 26, 2014 (“Agreement”) and effective February 26, 2014 under County Contract No. 13123-RFP. WHEREAS, the parties agreed to Amendment No. 1 effective February 18, 2015 replacing Exhibit A, B and D with a “NEW” Exhibit A, B and D; WHEREAS, the parties agreed to Amendment No. 2 effective May 9, 2016 renewing the contract terms; replacing Exhibit A, B with a “NEW” Exhibit A, B; and replacing Exhibit D with a revised Exhibit D; WHEREAS, the parties agreed to Amendment No. 3 effective February 31, 2017 for the engagement of a resource assessment and staffing plan; WHEREAS, the parties agreed to Amendment No. 4 effective March 22, 2017 renewing the contract terms; replacing Exhibit A, B with a “NEW” Exhibit A, B; and replacing Exhibit D with a revised Exhibit D; WHEREAS, the parties agreed to Amendment No. 5 effective February 22, 2018 renewing the contract terms; replacing Exhibit A, B with a “NEW” Exhibit A, B; WHEREAS, the parties agreed to Amendment No. 6 effective May 7, 2018 for SymPro design, set-up and testing; WHEREAS, the parties agreed to Amendment No. 7 effective May 7, 2018 to review, assessment and recommended updates to requirements, data maps and other processes; WHEREAS, the parties agreed to Amendment No. 8 effective October 2, 2018 to revise the travel budget; WHEREAS, the parties agreed to Amendment No. 9 effective April 30, 2019 to adding additional project resources; WHEREAS, the parties agreed to Amendment No. 10 effective July 1, 2019 renewing the contract terms and increasing the scope of services, adding additional resources and extending the timeline. WHEREAS, the parties agreed to Amendment No. 11 effective July 1, 2020 changing the scope of services and adding additional resources. WHEREAS, the parties agreed to Amendment No. 12 effective October 1, 2021 changing the scope of services, adding additional resources, and reducing the period of service for specific resources. WHEREAS, County and Contractor have agreed to further modify the Agreement by changing certain terms and conditions; NOW, THEREFORE, in consideration of the foregoing, and for other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto agree as follows: 1. Pursuant to Section 1.1 of the Original Agreement, as amended, the Agreement is renewed to add a new term from November 1, 2022 – September 30, 2024. Pursuant to Section 1.2 of the Original Agreement, as amended, the Agreement may be renewed by the parties for additional terms up to a total maximum of seven (7) years and seven (7) months. 2. Exhibit A Revise Exhibit A as shown in the attached Exhibit A. 3. Exhibit B-1 Revise Exhibit B-1 as shown in the attached Exhibit B-1. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. IN WITNESS WHEREOF, this Contract Amendment is executed on the date set forth when executed by Maricopa County. CONTRACTOR: Authorized Signature Graeme Finley, Principal Printed Name and Title ______________________ Date 10/21/22 MARICOPA COUNTY: Chairman, Board of Supervisors Date ATTESTED: Clerk of the Board Date OFFICE OF TREASURER: Treasurer Date APPROVED AS TO FORM: Deputy County Attorney Date 10/21/22 10/24/2022 EXHIBIT A PRICING REVISED Phase IV Price per Deliverable and Labor Pricing Phase Pricing: Phase Labor Travel Total II: Solution Options and Verification $218,743.44 $57,674.69 III: Solution Funding, Procurement, and Selection $259,743.50 IV: Data Quality Analysis $488,573.19 $35,000.00 Original Contract Totals: $967,060.13 $92,674.69 $1,059,734.82 IV: Initial Data Quality Remediation & Deep Dive $449,845.60 $35,542.22 Amendment #1 Subtotal: $449,845.60 $35,542.22 $485,387.82 IV: Solution Implementation Support $3,255,876.00 $400,000.00 IV: Solution Implementation Oversight $1,072,452.44 Amendment #2 Subtotal: $4,328,328.44 $400,000.00 $4,728,328.44 Resource Assessment & Staffing Plan $11,022.60 Amendment #3 Subtotal: $11,022.60 $11,022.60 IV: Solution Implementation Support $820,458.98 ($250,000.00) IV: Solution Implementation Oversight $370,631.02 Amendment #4 Subtotal: $ 1,191,090.00 ($250,000.00) $941,090.00 Amendment #5 Subtotal: $0 $0 Out of Scope Items $107, 011.08 Bridge Period Support $436,138.00 Amendments #6 and 7 Subtotal: $543,149.08 $543,149.08 Travel Reduction ($122,542.00) Amendment #8 Subtotal: ($122,542.00) ($122,542.00) Database Development, Technical Assessment, Architectural & Support $145,800.00 Amendment #9 Subtotal: $145,800.00 $145,800.00 IV: Solution Implementation Support $2,894,100.00 IV: Solution Implementation Oversight $1,591,500.00 IV: Technical Assessment, Architectural & Support* $679,904.00 Amendment #10 Subtotal: $5,165,504.00 $5,165,504.00 IV. Solution Implementation Support ($37,592.62) Travel Increase $37,592.62 Amendment #11 Subtotal: ($37,592.62) $37,592.62 Amendment #12 Subtotal: $0 $0 Solution Implementation Support – Recurring Deliverables $2,626,000.00 Amendment #13 Subtotal: $2,626,000.00 $2,626,000.00 Amendment Contract Totals: $15,390,207.23 $193,267.53 $15,583,474.76 Firm fixed pricing for labor to include all work delineated herein, unless otherwise noted. In order to protect and maintain the high quality of deliverables, and keep work consistent and in-sync with the ULTIS Project Team work deliverables, Amendment 13 fees will be based on project milestones. Consultant will submit all Deliverables to the County for approval before payment. Once approved, Consultant will invoice the County per the Price Per Deliverable. The County will have 30 days to approve or reject the Deliverable. If notice of approve or reject is not sent in 30 days, the Deliverable will be considered approved and invoiced. The actual travel expenses would be invoiced as incurred per County travel policy. The following chart below shall replace the named deliverables of the existing Price per Deliverables for Phase IV Solution Implementation Support and Oversight. The following chart represents changes in pricing per deliverable effective as of November 1, 2022 forward. Phase Delivery Frequency or Date Deliverable Quantity Price Per Deliverable Total Price Solution Implementation Support – Recurring Deliverables IV Monthly Monthly Project Coordinator Report 23 $24,591.30 $565,600.00 IV Monthly Database Development Summary Report 23 $29,860.87 $686,800.00 IV Monthly Legacy Support/Development Summary Report 23 $28,982.61 $666,600.00 IV Monthly Sprint Retrospective Reports 23 $30,739.13 $707,000.00 REVISED Labor Pricing Labor Role Revised Rate Project Coordinator $140/hr. Scrum Master $175/hr. Database Developer $170/hr. Cobol Programmer $165/hr. REVISED Hours by Category Labor Category Revised Hours Project Coordinator 4040 Scrum Master 4040 Database Developer 4040 Cobol Programmer 4040 EXHIBIT B-1 REVISED ADDITIONAL SCOPE OF WORK 1.0 INTENT: The purpose of this exhibit is to add and to extend resources, to redefine deliverables, and modify selected deliverable amounts. The timeline of Grant Thornton services and scope will be extended through September 30, 2024. The aforementioned changes will add $2,626,000.00 to the total contract amounts for the Grant Thornton budget for the Phase IV Implementation in the ULTIS project. 2.0 SCOPE OF WORK: The scope of services to be completed by Grant Thornton in the Phase IV will increase from amendment 12. The scope increases are the addition of a Scrum Master and timeline extensions for the Project Coordinator, Database Developer, and Cobol Programmer roles. The expansion of systems covered by Implementation and Oversight services beyond the original Treasury Information System (TIS) and the e-Gov system to include Dynamics Replacement Implementation. Further, the deliverables have been redefined to more closely align with the work products of the services provided. Background MCTO asked Grant Thornton to increase the Grant Thornton Project Scope and provide resources to meet those needs. The increased resources are expected to lower project risk with improved project performance, and increase the likelihood of success. Estimated Timeline The implementation of the new MCTIS system is scheduled to be completed in August of 2024, followed by a post deployment warranty period of 30 days. The contract will expire at the end of the business day on Monday, September 30, 2024. The project resources will support the delivery of all relevant project milestones, tasks and activities. Price per Deliverable and Labor Cost under exhibit A is based on this timeline. A change in the timeline will impact Exhibit A. 3.0 Deliverables Grant Thornton will produce the following deliverables in accordance with the frequency and/or project milestones identified in Exhibit A. 3.A Implementation Support Deliverables Grant Thornton will produce the following recurring deliverables while supporting the implementation project team. Monthly Project Coordinator Report Grant Thornton will produce a monthly project status report organized by work stream that describes project accomplishments, the list of planned activities for the next 30/60/90 days, project metrics and newly identified risks. Database Development Report The Database Development Report will outline the activities performed by the Grant Thornton database developer role in support of the MCTIS implementation. This will include a summary of the database work completed in the development sprints. Legacy Support/Development Summary Report The Legacy Support/Development Summary Report will outline the activities performed by the Grant Thornton Cobol developer role in support of the MCTIS implementation. This will include a summary of the database, custom development, and operational support work completed in the month. Sprint Retrospective Reports The SCRUM Master will compile a monthly retrospective report for all retrospectives completed within the calendar month. This report will include the results of the completed sprint, and any notes about possible impacts to the output of the work. In the retrospective meeting, the scrum master will capture the results of the discussion around what the team did well, what didn’t go well and where there are opportunities are for improvement. A summary of these notes will be included in the monthly retrospective report.