IGA MCSO LAW ENFORCEMENT - FINAL VERSION 11.20.2025.PDF
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AGREEMENT FOR LAW ENFORCEMENT SERVICES
BETWEEN THE TOWN OF
CAVE CREEK
AND
MARICOPA COUNTY
on behalf of the Sheriff’s Office
C-50-26
January 1, 2026, through June 30, 2031
2
TABLE OF CONTENTS – TO BE UPDATED
SECTION
Page
I.
General Provisions
3
A.
Definitions
3
B.
Legal Notices
5
C.
Term of the Agreement
6
D.
Automatic Renewal
6
E.
Amendments
6
F.
Termination
6
G.
Insurance
6
H.
Indemnification
8
I.
Record Keeping and Audits
8
J.
Construction of Agreement
8
II.
Services
10
A.
Service Provision
10
B.
Establishment of Service Priorities
11
C.
Maintenance of Sheriff’s Substation
12
D.
Community-Oriented Policing
12
E.
Chain of Command and Responsibility for Performance Standards
13
F.
Reports and Information
13
III.
Reimbursement Costs and Charges
14
A.
Reimbursement for Law Enforcement Services
14
B.
Explanation of Charges
15
C.
Off Duty Assignments and Special Events
19
D.
Payment
19
E.
Cost of Incarceration
19
IV.
Authorization and Signature
20
Exhibit A Worksheet – (Cost Detail)
A-2
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Agreement for Law Enforcement Services
between Town of Cave Creek
and Maricopa County
on behalf of the Sheriff’s Office
C-50-26-
-3-00
THIS INTERGOVERNMENTAL AGREEMENT FOR LAW ENFORCEMENT SERVICES (this
“Agreement”) is made and entered into
, 2025 between the Town of Cave Creek, an Arizona
municipal corporation (“Cave Creek” or “Town”) and Maricopa County, a political subdivision of the State of Arizona
(the “County”) on behalf of the Maricopa County Sheriff’s Office (“MCSO”).
RECITALS
WHEREAS, Cave Creek has the jurisdiction and responsibility, pursuant to the laws of the State of Arizona,
to provide for public health, safety, and the welfare of the people and property within its corporate boundaries,
including, but not limited to police protection; and
WHEREAS, Cave Creek has determined that it is more cost effective to enter into an Agreement with the
Maricopa County Sheriff’s Office to provide Public Safety Services and desires to enter into this Agreement with the
County whereby the MCSO will furnish Basic Law Enforcement Services to Cave Creek.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference,
the promises and covenants set forth below, and other good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the Parties hereby agree as follows:
I.
GENERAL PROVISIONS
A.
Definitions
As used throughout this Agreement, the following terms shall have the meanings set forth in this
Section:
Agreement means this document and all attachments hereto.
Annual Cost Notification Letter means the letter from the MCSO to the Town that is issued by
February 20 of each year with the updated Worksheet Exhibit A. indicating the costs for the next
fiscal year.
Automatic Renewal Period means the period of time following the Initial Term of this Agreement
as established in Section D. below whereby this Agreement automatically renews for another term
if neither Party has provided notice to discontinue.
Basic Law Enforcement Services means patrol, responses to emergency calls, incident response,
calls for service responses, arrests of suspects, dispatch and communications services, crime
investigations, community crime prevention and awareness programs and activities, and vacation
watch.
Basic Reporting means a standardized document submitted by the District Commander to the Town
that communicates information monthly regarding its calls for service, crime, criminal activity, and
public or community assists.
Beat means the basic increment of Law Enforcement Services that provides a post equal to one
deputy FTE 24 hours per day x 7 days per week, 52 weeks per year. One beat of service is comprised
of five (5) patrol deputies plus established FTE staffing requirements plus corresponding facilities,
vehicles, equipment, supplies, technology, and dispatch communications services.
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Board means the Maricopa County Board of Supervisors.
Complaint means an allegation of employee misconduct. The complaint may be made verbally or
in writing, in person, by phone, by mail, or online; and may be by the individual complainant,
someone acting on the complainant’s behalf or anonymously; and with or without a signature.
Contracted Level of Service means the number of beats or fractions of beats, optional staffing and
the component resources that support the Agreement and are incorporated in Worksheet Exhibit A.
County means Maricopa County, a political subdivision of the State of Arizona.
Day means calendar day.
Deputy means sworn Law Enforcement Officer for the Maricopa County Sheriff’s Office and can
also be referred as “Detective”; “School Resource Officer”; and “Traffic Enforcement Officer.”
District means the specific geographical area supported by a designated MCSO substation or
substations. MCSO has six Patrol Districts plus Lake Patrol.
District Commander means the Captain or designated Commander with a minimum rank of
Lieutenant, of the MCSO District Office that services the Agreement.
Fiscal Year means a twelve-month period beginning July 1 through June 30.
FTE (full time equivalent) means a unit that indicates the workload of an employed person in a
way that makes workloads comparable across the organization. One (1) FTE equals one (1) position
for the total number of budgeted working hours (2088) in a given fiscal year.
FTE Staffing Requirements: Means the Number of FTE per working title required to staff one
Beat of service. Examples: five (5) Patrol Law Enforcement Officers per Beat of Service; one- half
(.5) Detective Law Enforcement Officer per Beat of service; one (1) FTE Law Enforcement Sergeant
per nine (9) deputy positions; etc.
Indirect Cost Recovery means a predetermined percent applied to this Agreement’s direct service
costs to recover MCSO general administrative services costs such as Human Resources; Budget and
Finance; Procurement; Executive Administration; Professional Standards Bureau, Sworn Officer
Training; Risk Management; Fleet Management; and certain technology costs, that are not covered
elsewhere in this Agreement.
Initial Term shall have the meaning set forth in Section I, Subsection C, below.
Off-Duty Assignments for Special Events means annually scheduled events identified by the
Town that require additional public safety service for traffic control, crowd patrol, and increased
safety in general for the public and temporary vendors.
Optional, Supplemental Law Enforcement Services means the continuing additional positions
requested by the Town for service beyond the FTE Staffing Requirements for Basic Law
Enforcement Service. Examples include traffic deputies, School Resource Officers, Community
Policing Deputies, Crime Analysts, supplemental Clerical, and additional supervisory positions.
Other Law Enforcement Services means supplemental and/or specialized law enforcement
resources within MCSO that are deployed as necessary in special situations. Examples include:
Aircraft – helicopter and drones; Bomb Squad, Canine, Command Posts; Counter Terrorism; Crime
Lab; Mounted Patrol; Posse Coordination; Specialized Weapons and Tactics (S.W.A.T.); Traffic
Enforcement methods and Accident Investigations; and required Arizona Peace Officer Standards
Training to maintain certifications, records and ID, and prisoner transport.
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Report means a regular Sheriff’s Office communication that includes calls for service, crime,
criminal activity, arrests, in report format to the Town compared with information and crime
statistics from previous periods. Reports shall include monthly reports and an annual cumulative
report.
Sheriff’s Office means the Maricopa County Sheriff and those functions, activities and facilities for
which he has responsibility, also referred to as MCSO.
Staffing Allocation Factor means the FTE to staff one of three types of posts: 24-hour /7-day
post (5) FTE; 8-hour/ 7-day post (1.67) FTE; an 8-hour /5-day post (1.19) FTE.
Town means Cave Creek, an Arizona municipal corporation.
Town Council means the Mayor and Town Council of the Town of Cave Creek.
Town Manager means the Town Manager of the Town of Cave Creek or authorized designee.
Transitional Start-Up Phase means any time period up to twelve (12) months between when the
Agreement or an amendment to the Agreement is approved through the time that contracted level
of service and equipment is attained or stabilized.
Worksheet (Exhibit A) means the annualized cost detail information page(s) for the contracted
level of service. This is updated annually and is the basis for monthly billing amounts.
B.
Legal Notices
Any notice or other communication required or permitted to be given under this Agreement shall be
in writing and shall be deemed to have been duly given if (1) delivered to the Party at the address
set forth below, (2) deposited in the U.S. Mail, registered or certified, return receipt requested, to
the address set forth below or (3) given to a recognized and reputable overnight delivery service, to
the following address:
If to the County:
Jen Pokorski
Maricopa County Manager
301 W. Jefferson, 10th Floor
Phoenix, Arizona 85003
If to the MCSO:
Jerry Sheridan
Maricopa County Sheriff
550 West Jackson Street
Phoenix, Arizona 85003
Jeff Gentry, Undersheriff
Maricopa County Sheriff
550 West Jackson Street
Phoenix, Arizona 85003
If to the Town:
Grady E. Miller
Cave Creek Town Manager
37622 N Cave Creek Road
Cave Creek, Arizona 85331
The Honorable Robert Morris, Mayor
Town of Cave Creek
37622 N Cave Creek Road
Cave Creek, Arizona 85331
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or at such other address, and to the attention of such other person or officer, as any Party may
designate in writing by notice duly given pursuant to this Section. Notices shall be deemed received
(1) when delivered to the Party, (2) three business days after being placed in the U.S. Mail, properly
addressed, with sufficient postage or (3) the following business day after being given to a recognized
overnight delivery service, with the person giving the notice paying all required charges and
instructing the delivery service to deliver on the following business day. If a copy of a notice is also
given to a Party’s counsel or other recipient, the provisions above governing the date on which a
notice is deemed to have been received by a Party shall mean and refer to the date on which the
Party, and not its counsel or other recipient to which a copy of the notice may be sent, is deemed to
have received the notice.
C.
Term of the Agreement
This Agreement shall become effective January l, 2026 (the “Effective Date”) following approval
by the Town Council and the Board. This Agreement shall remain in full force and effect from the
Effective Date through June 30, 2031 (the “Initial Term”) and any automatic renewal terms, unless
terminated pursuant to Section I, Subsection F of this Agreement.
D.
Automatic Renewal
Following the Initial Term, this Agreement shall automatically renew for up to four (4) successive
one-year terms, (each, an “Additional Term”), with all the terms of this Agreement in effect, unless
and until renegotiated or terminated pursuant to (1) a non-renewal notice as set forth below in this
Subsection or (2) Section I, Subsection F below. Costs shall be revised annually per Section III.A.
2. of this Agreement.
Notice of non-renewal by either Party shall be (1) in writing and (2) delivered to the other Party by
April 15 to exercise non-renewal of this Agreement.
Parties can extend this Agreement past the four Additional Terms by amendment approved by the
Parties prior to April 15, 2035, if the Agreement has been extended for four (4) additional one-year
terms.
E.
Amendments
This document contains the entire Agreement of the Parties and cannot be changed orally. Any
changes or modifications of this Agreement must be in the form of a written amendment (1)
approved by the Town Council and the Board and (2) signed by both Parties. Requests for
amendments to increase or decrease levels of Law Enforcement Services within a given year during
the Initial Term or any Additional Term of this Agreement will not become effective until ninety
(90) days after approval by the Town Council and the Board, unless specifically stated otherwise.
F.
Termination
1.
Without Cause. Either Party shall have the right, upon six (6) months written notice to the
other Party, to terminate this Agreement without cause.
2.
Uncured Breach. In the event of breach of any of the provisions of this Agreement, either
party may terminate this Agreement for cause by serving written notice to the other Party
specifically setting forth the nature of the breach. If said breach has not been resolved within
ninety (90) days after receipt of notice, then this Agreement shall be deemed terminated and
both Parties shall perform their respective obligations up to the date of such termination.
G.
Insurance
The Parties agree to secure and maintain insurance coverage for any and all risks that may arise out
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of the terms, obligations, operations, and actions as set forth in this Agreement, including but not
limited to public entity insurance. The acquisition of insurance or the maintenance and operation of
a self-insured program may fulfill this insurance requirement; provided, however, that the
unencumbered reserves available under any such self-insurance program shall be equal to or greater
than the required minimum coverage amounts set forth below. The Parties to this Agreement shall
exchange certificates of insurance or self-insurance.
1.
General:
a.
Additional Insured: The Parties agree to secure and maintain standard insurance
coverage for all risks that may arise out of the terms, obligations, operations and
actions as set forth in this Agreement, including but not limited to public entity
insurance. The acquisition of insurance or the maintenance and operation of a
self-insurance program may fulfill the insurance requirement. A Party may
request from the other Party a certificate of insurance documenting the insurance
required by this Section, and in such case the requested Party shall deliver to the
requesting Party such certificate within thirty (30) days.
b.
Coverage Term: All insurance required herein shall be maintained in full force
and effect until all Law Enforcement Services required to be performed under the
terms of this Agreement are satisfactorily performed.
c.
Primary Insurance: County’s insurance shall be primary insurance with respect
to performance of the Law Enforcement Services included in this Agreement and
in the protection of Town as an Additional Insured.
d.
Policy Deductibles and or Self-Insured Retentions: The policies set forth in these
requirements may provide coverage that contains deductibles or self-insured
retention amounts. Such deductibles or self-insured retention shall not be
applicable with respect to the policy limits provided to the Town. The County
shall be solely responsible for any such deductible or self-insured retention
amount.
2.
Required Insurance Coverage:
a.
Public Entity Liability: County shall maintain public entity liability coverage for
bodily injury and property damage with an unimpaired limit of not less than
$5,000,000 for each occurrence; no aggregate limit. The policy shall cover
liability arising from premises/operations and personal injury.
b.
Automobile Liability: The County shall maintain Business Automobile Liability
insurance with a limit of $5,000,000 combined single limit each occurrence on
County’s owned, hired and non-owned automobiles assigned to or used in the
performance of the Law Enforcement Services under this Agreement.
c.
Workers’ Compensation Insurance:
County shall maintain Workers’
Compensation insurance to cover obligations imposed by federal and state statutes
having jurisdiction of County’s employees engaged in the performance of Law
Enforcement Services under this Agreement and shall also maintain Employer’s
Liability Insurance of $2,000,000 for each accident, $500,000 disease for each
employee and $2,000,000 disease-policy limit.
For purposes of workers' compensation, an employee of a Party to this Agreement,
who works under the jurisdiction or control of, or who works within the
jurisdictional boundaries of another Party pursuant to this Agreement, is deemed
to be an employee of both the Party who is her primary employer and the Party
under whose jurisdiction or control or within whose jurisdictional boundaries she
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is then working, as provided in A.R.S. §23- 1022(D). The primary employer of
such employee shall be solely liable for payment of workers' compensation
benefits for the purposes of this section. Each Party herein shall comply with the
provisions of A.R.S. §23-1022(E) by posting the notice required.
3.
Cancellation, Material Changes and Expiration Notice: Insurance required herein shall not
expire, be canceled, or materially changed without thirty (30) days’ prior written notice to
the Town.
4.
Limitation on Insured Liability. The County shall only be liable for such claims, losses,
damages or injuries that result from negligent actions or misconduct related to Law
Enforcement Services by the MCSO as contemplated by this Agreement.
H.
Indemnification
l.
Mutual Indemnity. To the extent permitted by law and notwithstanding any liability
insurance or other conditions of this Agreement, each Party hereby covenants and agrees
to indemnify, defend and hold harmless the other Party, its officers, employees, contractors
and agents for, from and against all suits, actions, legal or administrative proceedings,
claims, demands or damages of any kind or nature relating to this Agreement which are
the result of any act or omission of the Party, its officers, employees, contractors, agents
and/or anyone acting under its direction or control whether intentional or negligent, in
connection with or incidental to this Agreement.
2.
MCSO Actions. The Town shall not indemnify, defend or hold harmless the County, but
the County shall indemnify the Town, for any suits, actions, legal or administrative
proceedings, claims, demands or damages of any kind or nature brought against the County
as a result of any act or omission of the MCSO which is caused or alleged to have been
caused by the negligence or misconduct of any member of the staff of the MCSO or which
occurs while any such staff member is performing Law Enforcement Services not directly
related to this Agreement. The County shall pay, on behalf of the Town, all judgments,
fines, penalties, interest on judgments, fines and penalties, or costs including attorney’s
fees, court costs, expert witness fees and discovery costs associated with a claim brought
hereunder. The indemnity under this Agreement shall commence as of the Effective Date
of this Agreement and shall continue in full force and effect with respect to any and all
actions, legal or administrative proceedings, claims, demands or damages of any kind or
nature arising out of or relating to this Agreement.
I.
Record Keeping and Audits
1.
Required Records. The Parties agree to maintain and furnish to each other such records and
documents pertaining to the Law Enforcement Services provided pursuant to this
Agreement as may be required by applicable Federal and State laws, rules and regulations.
2.
Audit. Each Party, prior to conducting an audit, must give thirty (30) calendar days’ notice
to the other Party. If the audit indicates that fees or billable items have been charged
incorrectly, each Party agrees to make appropriate corrections and adjustments.
J.
Construction of Agreement
1.
Superseding Prior Agreements. This Agreement replaces and supersedes any existing
Agreement for Law Enforcement Services between the two Parties, the most recent being
that certain Agreement for Law Enforcement Services between the Parties executed August
13, 2018 (C-50-19-006-3-00), Amendment 1 to amend Sections II and III to that Agreement,
effective July 1, 2019 (C-50-19-006-3-01), Amendment 2 to add Workers Compensation
language effective July 1, 2019 (C-50-19-006-3-02), Amendment 3 to extend agreement to
September 30, 2024 (C-50-19-006-3-03, Amendment 4 to extend Agreement to December
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31, 2024 (C-50-19-006-3-04), Amendment 5 to extend Agreement to June 30, 2025 (C-50-
19-006-3-05), Amendment 6 to extend Agreement to September 30, 2025 (C-50-19-006-3-
06), and Amendment 7 to extend Agreement to December 31, 2025 (C-50-19-006-3-07).
2.
Severability. Every provision of this Agreement is and will be construed to be a separate
and independent covenant. If any provision in this Agreement or the application of the same
is, to any extent, found to be invalid or unenforceable, then the remainder of this Agreement
or the application of that provision to circumstances other than those to which it is invalid
or unenforceable will not be affected by that invalidity or unenforceability. Each provision
in this Agreement will be valid and will be enforced to the extent permitted by law and the
Parties will negotiate in good faith for such amendments of this Agreement as may be
necessary to achieve its intent, notwithstanding such invalidity or unenforceability.
3.
No Waiver; No Accord or Satisfaction. The failure of either Party to insist in any one or
more instances upon the full and complete performance of any of the terms and provisions
of this Agreement to be performed on the part of the other or to take any action permitted
as a result thereof shall not be construed as a waiver or relinquishment of the right to insist
upon full and complete performance of the same or any other covenant or condition either
in the past or in the future. The acceptance by either Party of sums less than any that may
be due and owing at any time shall not be construed as an accord and satisfaction.
4.
Entire Agreement. This Agreement contains all the terms and conditions agreed to by the
Parties. No other understanding, oral or otherwise, regarding the subject matter of this
Agreement, Law Enforcement Services, shall be deemed to exist or to bind any of the
Parties hereto. Nothing in this Agreement shall be construed as consent to any suit or waiver
of any defense in a suit brought against the State of Arizona, Maricopa County, or the Town
of Cave Creek in any State or Federal Court.
5.
Counterparts. This Agreement is effective when signed by the Parties. This Agreement may be
executed in two or more counterparts, each of which shall be deemed an original but all of which
together shall constitute the same instrument. Faxed, copied, electronic and scanned signatures
are acceptable as original signatures.
6.
Governing Law, Dispute Resolution, and Jurisdiction. This Agreement shall be interpreted
in accordance with Arizona law. Any litigation arising from the agreement, or the performance
thereof will be decided in the federal or state courts of Maricopa County unless otherwise agreed
to between the Parties. The laws of the State of Arizona shall govern the construction and
interpretation of this Agreement. This Agreement is subject to the provisions of A.R.S. § 12-15-
18 relating to the use of arbitration.
7.
Compliance with Civil Rights. The Parties to this Agreement agree to comply with A.R.S.
Title 41, Chapter 9 (Civil Rights), Arizona Executive Order 2009-09, and any other federal
or state laws relating to equal opportunity and non-discrimination, including the Americans
with Disabilities Act. No Party shall engage in any form of illegal discrimination with
respect to applications for employment or student status or employees or students.
8.
No Joint Venture. It is not intended by this Agreement to, and nothing contained in this
Agreement, shall be construed to create any partnership, joint venture, or employment
relationship between the Parties or create any employer-employee relationship between the
Parties’ employees. Neither Party shall be liable for any debts, accounts, obligations, or
other liabilities whatsoever of the other Party, including, but without limitation, the other
Party’s obligation to withhold Social Security and income taxes for itself or any of its
employees.
Parties acknowledge that under this Agreement no employee of the Town is to be considered
a County employee, and that no rights of County merit, County retirement, or County
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personnel rules shall accrue to such individual. The Town shall have total responsibility for
all salaries, wages, bonuses, retirement, withholdings, workers’ compensation, occupational
disease compensation, unemployment compensation, other employee benefits, and all taxes
and premiums appurtenant thereto concerning such individuals and shall save and hold
MCSO harmless with respect thereto.
9.
Independent Contractors. The Sheriff’s Office and its employees shall be considered to be
peace officers engaged as independent contractors, not as employees of the Town while
performing the responsibilities imposed by this Agreement.
10.
Cancellation for Conflict of Interest. This Agreement is subject to the provisions of
A.R.S. § 38-511. (Cancellation of political subdivision and state contracts.)
11.
E-Verify. The Parties mutually warrant that they are in compliance with A.R.S. § 41- 4401
and further acknowledge that they and their subcontractors, if any, warrant their compliance
with A.R.S. § 41-4401, and all federal immigration laws and regulations that relate to their
employees and their compliance with A.R.S. § 23-214, subsection A and shall keep a record
of the verification for the duration of the employee’s employment or at least three years,
whichever is longer.
II.
LAW ENFORCEMENT SERVICES
For Fiscal Year 2025-26, the MCSO shall provide Basic Law Enforcement Services at the level of patrol
beats set forth in the Worksheet (Exhibit A.) attached hereto as and incorporated herein by reference. For
the remaining fiscal years during the Initial Term, and for any Additional Terms, the level of patrol beats
shall be as set forth in the then-current Worksheet (Exhibit A.) as agreed upon by the Parties pursuant to
Section III of this Agreement.
A.
Service Provision
1.
Scope of Services. The County, by and through the MCSO, shall provide the Law
Enforcement Services within the current incorporated limits of the Town to include the Spur
Cross Conservation Area (SCRCA). The MCSO shall investigate and enforce criminal
violations of state statute and Town code violations that directly impact public safety and
fall within the definition of Basic Law Enforcement Service set forth above. The Town shall
be primarily responsible for non-criminal Town Code/Ordinance code enforcement
violations and may request assistance with the Sheriff. The Town Manager or authorized
designee and the District Commander shall establish between themselves the MCSO duties
and responsibilities pertaining to the Town code violations, animal control issues and other
local enforcement services that fall within the definition of basic Law Enforcement Services
within this Agreement.
Parties acknowledge that the MCSO’s special response resources shall be deployed within
the Town, when necessary, as determined by the Sheriff, for public safety. Such resources
include Aircraft (helicopter and drones), Reserve and Posse Coordination and Resources,
Specialized Response (K-9 Units, Technical Operations Unit(s), Special Vehicles),
Command Posts, and Specialized Weapons and Tactical Response (S.W.A.T.)
2.
Response Times. Deputy response to calls for service will be provided twenty-four (24)
hours per day, seven (7) days per week. The MCSO shall allow management of dispatch
and deputy response times for Emergency Priority 1 Calls as follows:
a.
Emergency Priority 1 Calls shall be answered within sixty (60) seconds. The
dispatch time shall be measured from the point at which the call is answered to
the time the dispatcher initiates radio notification to the deputy assigned to
respond. Any dispatch taking more than sixty (60) seconds to complete shall be
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documented, and reports shall be made available to the Town upon request.
Emergency Priority 1 Calls will have a deputy on scene within five (5) minutes in
Agreements with contracted levels of services of one (1) beat or more. Detail on
Emergency Priority I responses taking longer than five (5) minutes to arrive on
scene after dispatched will be furnished by the MCSO upon request from the
Town.
3.
MCSO Presence: MCSO presence within the Town’s jurisdiction is determined by the
contracted level of service provided for in Worksheet (Exhibit A.) of this Agreement. The
staffing allocation factor, FTE staffing requirements, and Special Pay are intended to cover
shift overlap, sick leave, vacation leave, normal short-term leaves and training.
a.
MCSO will make every effort to maintain a level of patrol coverage that is
equivalent to the contracted number of beats.
b.
MCSO
will
provide
investigative
service,
supervision,
management,
dispatch/communications service dispatch, and administrative/clerical support for
this Agreement per established MCSO staffing allocation factors.
4.
Citation into Town Court. Misdemeanors, traffic infractions and civil violations occurring
within the corporate limits of the Town shall be cited into the Magistrate Court designated
by the Town.
B.
Establishment of Service Priorities
1.
Personnel Utilization. District personnel shall be deployed and utilized in the safest, most
efficient manner to meet the needs of the Town and MCSO, as determined by the District
Commander in consultation with the Town Manager or authorized designee and within the
overall contracted level of service.
2.
Setting Priorities. The District Commander and the Town Manager or authorized
designee shall meet at least once each quarter to review progress and establish priorities
for the delivery of Law Enforcement Services as desired by the Town and that align with
the priorities of the Town and MCSO. Changes in priorities shall be supported by monthly
incident report data and Town-specific needs and reviewed by MCSO. Priorities shall be
communicated through the appropriate MCSO chain of command to the patrol units
providing Law Enforcement Services within the Town’s jurisdiction. The MCSO will
always consider the Town’s policing program goals when establishing new public safety
priorities.
3.
Changes to Service Levels. The MCSO strives to consistently provide Basic Law
Enforcement Service within overall contracted levels that provide optimum safety for its
employees and the community. Increases and decreases to annual beat level may be
prompted by external events and require an Amendment to this Agreement per Section I,
Subsection E.
a.
Criminal Activity Increases.
If the MCSO, acting through the District Commander in consultation with
the Town Manager or authorized designee, observes that criminal activity is
dramatically increasing in the Town, the MCSO will temporarily deploy support
units as deemed reasonably necessary to suppress such activity.
•
Increases and decreases in supplemental or optional service will be
supported by relevant crime and incident data.
•
Short term or incidental deployments of additional resources will be at
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no additional cost to the Town.
•
Deployments of additional resources in excess of three months will
prompt a cost proposal for reimbursement via an amendment to this
Agreement and a review of the contracted level of Service for future right
sizing.
•
Charges for additional services shall incorporate the same methodology
described in Section III of this Agreement and shall be pro-rated as
necessary. The Parties agree and understand that the length of time to
establish and hire new positions can be up to nine (9) months and in the
case of increases of one (1) beat or more, longer.
b.
Municipality Expansion through Annexation or Development.
A City or Town’s expansion through annexation or development that includes,
but is not limited to: roadways, parks, housing, industrial parks, or land for new
businesses, medical complexes or robust housing developments shall generate an
interim review of the terms and conditions of this Agreement. MCSO does not
guarantee long-term capacity to support continuous expansive growth.
c.
Beat formula and continuous coverage. The staffing allocation factor, FTE
staffing requirements, and Special Pay are intended to cover shift overlap, sick
leave, vacation leave, normal short-term leaves and training. MCSO will make
every effort to continuously staff to contracted levels of service prioritizing Basic
Law Enforcement Service.
d.
Periodic review to right size service upon entering into new Agreement.
At the end of the Initial Term or final automatic renewal and upon entering into
any new agreement, MCSO and the Town Manager or authorized designee will
review the following items to confirm appropriateness of the current level of
contracted service.
i. Criteria for discussion will include, but will not be limited to: incidents per
1,000 population; contracted sworn FTE (deputies and detectives) per 1,000
population; and incidents per sworn FTE assigned to this Agreement.
ii. Data will be reviewed on the whole as compared with all of MCSO’s
contracted law enforcement. Changes to levels of services will only be
recommended using two or more factors as a basis. Examples:
•
A lower than average sworn FTE per 1,000 population and a higher
than average incident per sworn FTE will prompt a recommended
increase to contracted service.
•
A higher than average sworn FTE per 1,000 population, a lower than
average incident per 1,000 and a lower than average incident per
sworn FTE will prompt a recommended decrease to contracted
service.
Amendments to change the service levels in this Agreement shall be made in accordance
with Section I, Subsection E of this Agreement.
C.
Maintenance of Sheriff’s Substation
[This section left blank intentionally.]
13
D.
Community-Oriented Policing
The Town Manager or authorized designee will ensure that policies and procedures consistent with
the Sheriff’s Office rules and regulations are instituted which facilitate efficient and effective
communication between local public access and the Sheriff’s Office. The District Commander shall
ensure that policies and procedures are consistent with the philosophy of Community- Oriented
Policing, which combines traditional aspects of law enforcement with preventive measures,
problem-solving, community engagement and community partnerships.
E.
Chain of Command and Responsibility for Performance Standards
Maricopa County Sheriff Directs Operations of Deputies.
The Town Manager or
authorized designee is responsible for coordinating all Law Enforcement Services within
the Town as well as conveying the wishes of the Town Council to the District Commander
with respect to Law Enforcement Services. While the Town Manager or authorized
designee shall have no chain of command authority to direct the operations of the MCSO
Commander, deputies, and other MCSO employees, such authority being reserved to the
Maricopa County Sheriff pursuant to Section II, Subsection E (3), below, the Parties to
this Agreement understand that the Town expects the MCSO to reasonably respond to its
needs for Law Enforcement Services as communicated through the Town Manager or
authorized designee. The District Commander shall, at all times, consider the request of
the Town Manager or authorized designee with respect to the implementation of Law
Enforcement Services.
1.
Citizen Complaints. MCSO employees are trained to consistently perform their duties with
professionalism and accountability. Citizen Complaint and Comment Forms are available
from deputies, on-line, and from the District Facilities. Complaints will be processed
through the MCSO according to policy.
2.
Deputy Performance. The Maricopa County Sheriff is solely responsible for the
performance evaluation, discipline and movement of his deputies as well as other matters
incidental to the provision of the Law Enforcement Services under this Agreement. In the
event of a dispute between the Parties regarding the manner of performance of such service,
the determination made by the Maricopa County Sheriff shall be final and conclusive.
3.
Deputy Assignment. The Sheriff’s Office will, from time to time, assign to the Town
sufficient deputies to provide the Law Enforcement Services required by this Agreement.
Staff will be assigned to the Town on a full-time basis and will work within the Town limits
unless required to cross jurisdiction boundaries for pursuits, ongoing investigation of Town
cases or other temporary law enforcement emergency situations including responding to
requests for assistance from other officers in surrounding jurisdictions in emergency or
dangerous situations.
4.
Removal of Assigned Staff. The Town, acting through the Town Manager or authorized
designee, shall have the right to request in writing that any staff assigned to service within
the Town by the MCSO be reassigned or otherwise removed from service within the Town.
When such request is made, the MCSO shall comply as soon as reasonably practical, but in
any case within no more than three weeks after such request is made.
5.
Training. All training of MCSO staff will be provided by the Maricopa County Sheriff’s
Office. Requests for MCSO employees to attend training programs sponsored by the Town
require the Sheriff’s preauthorization.
F.
Reports and Information
1.
Basic Reporting. This Law Enforcement Services Agreement is limited to law enforcement
service delivery and the management thereof. The terms of this Agreement provide for
Basic Reporting as defined in Section I, Subsection A. of this Agreement. The Town and
14
District Commander may agree on a basic format personalized to the Town. Exhibit B,
attached hereto and incorporated herein by reference is an example of the current reporting
format used with the Town.
2.
Information Requests. Requests for additional information by the Town that are applicable
to this Agreement will be in writing to the MCSO Executive Chief of Enforcement or to the
Undersheriff.
III.
REIMBURSEMENT COSTS AND CHARGES
A.
Reimbursement for Law Enforcement Services
1.
Worksheet to Determine Reimbursement Amount. The Town agrees to reimburse the
MCSO for all Law Enforcement Services rendered as outlined in the attached Worksheet(s)
(Exhibit A.) for the first six months (January 1, 2026, through June 30, 2026) of the Initial
Term (January 1, 2026, through June 30, 2031) of this Agreement.
For the following fiscal years, including possible extensions, changes to level of service
affected by an amendment to the then current Worksheet (“Updated Worksheet”) will
result in a new annualized Worksheet which will replace the prior Worksheet and attached
hereto (Exhibit A) showing the impact of the change for implementation coincidental to
the date for which the change is required by this Section A.1.
i. Effective dates for implementation for each Updated Worksheet will be 90
to 180 days following governing body approval of the Updated Worksheet.
ii. For each Updated Worksheet, the Town will be charged monthly based on
one-twelfth (1/12) the new annualized rate effective with implementation.
iii.
If MCSO is unable to provide increased resources for increased services
by the implementation date for each Updated Worksheet, the Parties will
agree on a new date and the increase to the monthly amount payable will be
delayed or prorated, accordingly.
2.
Annual Review of Costs. The reimbursement costs for this Agreement are reviewed and
revised on an annual basis. The MCSO recognizes the Town’s need to have information
early for its budget and planning process.
a.
By February 20 of each year that falls within the Initial Term of this Agreement,
or any extension thereof, the MCSO will provide the Town an annual cost
notification letter with an updated Worksheet (Exhibit A.) with Law Enforcement
Services charges for the coming fiscal year.
b.
The MCSO, the County or the Town cannot arbitrarily change costs. Each annual
worksheet proposal shall employ consistent methodology applicable to all MCSO
contract cities and towns.
The annual office-wide general fund vacancy rate from the previous fiscal year
ended shall be applied to the next annual Worksheet (Exhibit A) Special Pay
section when sustained vacancies result in unfilled posts and extraordinary
overtime across the MCSO Patrol Districts. An extraordinary, sustained vacancy
rate would be greater than eight (8) percent.
3.
Explanation of Excessive Increase. If the next year’s amount is determined to be more than
three percent (3%) higher than the total amount due under the then current year of this
Agreement, an explanation from the MCSO outlining the increases will be included in the
Annual Cost Notification Letter.
15
4.
Unforeseeable and Unavoidable Cost Increases. Unforeseeable and unavoidable cost
increases that are applicable to all contracts and are effective with the coming fiscal year
but unknown at the time of the February 20 issuance of Worksheet (Exhibit A.) can only
be passed through to the Town pursuant to an amendment to this Agreement. Examples of
items might include mandated changes to FTE staffing requirements, safety standards or
reporting requirements, or acquisition and use of new equipment that is policy mandated.
B.
Explanation of Charges
The MCSO annual Worksheet (Exhibit A.) shall be beat-driven and prepared with the following
sections:
l.
Personnel Services. The methodology used for calculating Personnel Services is a direct
cost recovery formula for actual services delivered and shall not be arbitrarily changed.
Personnel Costs are determined using FTE (full-time equivalents).
a.
Computation of personnel for this Agreement is as follows:
Annual full-time hours per FTE (full-time equivalent) are 2,088.
The basic increment of Law Enforcement Services for providing one deputy
FTE 24 hours per day x 7 days per week, 52 weeks per year post is the Beat. It
takes five (5) patrol deputies to cover one beat of law enforcement service plus
additional specific staffing requirements, and other items listed in Section I.
General Provisions. A. Definitions of this Agreement.
The formula for staffing requirements per beat shall be:
FTE Staffing Requirements*
5.00 Patrol Deputies
1 Beat
0.50 Detectives
1 Beat
1.00 Sergeant for
8 Deputies
1.00 Lieutenant for
18 Deputies
1.00 Captain for
30 Deputies
0.14 Clerical for
1 Beat
* The Town may request and fund additional supervisory, specialized deputies,
and/or clerical positions beyond the beat-driven calculation. In all cases, the
contracted supervisory personnel (Sergeant, Captain, and Lieutenant) FTE
staffing in aggregate must meet minimum requirements for supervisory personnel
that coincide with FTE staffing requirements. Such requests must be consistent
with Section II. B. 3. prior to incorporation into Part l, Personnel Services, of the
Worksheet (Exhibit A).
The Staffing Allocation Factor represents the basic staffing requirement
(including required coverage and shift relief factors) in a single beat. The
Staffing Allocation Factor to be applied in this Agreement is:
Staffing Allocation Factor
24-hour / 7-day post
5.00 FTE
8-hour / 7-day post
1.67
FTE
16
8-hour / 5-day post
1.19
FTE
b.
Salary and Benefits shall be calculated by adding together the following:
(i)
Hourly Base Pay: The hourly base pay will be the actual average hourly
salary for the position (title) across the Patrol Districts according to
County payroll system data from the then current fiscal year.
(ii)
Variable Benefits Rate: This is a percentage, by retirement system
group, that is applied to hourly pay that covers the payroll expenses of
retirement, FICA and Medicare. Variable benefits are updated annually
based on the current fiscal year rate.
(iii)
Fixed Fringe Benefit: This payroll expense is an annual lump sum cost
per employee for health and other non-retirement benefits and are the
budgeted amounts for the current fiscal year.
(iv)
Workers’ Compensation and Unemployment: These payroll expenses
are a fund-wide allocation per FTE.
(v)
Special Pay:
Overtime, shift differential and regular over budget comprise special
pay. Overtime costs and Shift Differential costs are based on actual
expenditures by District for the previous fiscal year and applied as a cost
per FTE over the number of budgeted sworn overtime eligible FTE.
Regular Over Budget is a cost applicable to holidays. As a 24 x 7
operation, this cost applies to MCSO. The calculation is beat driven and
is based on District average deputy hourly salary and variable benefits
for one, 24-hour day and applied to sworn eligible FTEs.
c.
Dispatch charges are applied as an FTE equivalent.
The calculation is based on the Town’s incidents as a percent of all
incidents and that percent is applied to previous year’s actual Dispatch
costs. That cost is then converted to an FTE based on the current average
annual salary and benefits for the emergency dispatcher market range
title.
2.
Supplies and Rent: The Supplies and Rent charges are comprised of several components
including the following:
a.
Supplies charges consist of actual costs from the previous fiscal year for items in
the supplies and general services object codes by District and are apportioned by
District FTE.
b.
Ammunition charges consist of actual costs from the four (4) previous fiscal years
for ammunition averaged and then apportioned by sworn FTE.
c.
Uniform Allowance is the annual amount provided to each sworn officer to
maintain a uniform and is charged by FTE.
d.
Rent and utilities charges, if applicable, are per FTE and are based on actual rent
and utilities costs from the previous fiscal year in District IV for the District
substation divided by the number of FTE working out of that substation.
3.
Communications and Information Technology. Sophisticated and costly information and
17
communications systems are used in everyday MCSO law enforcement operations. Cost
recovery includes but is not limited to system hardware and software maintenance and
licenses, technology supplies, monthly service, data charges, information system
connection fees, and data storage fees. Charges for Sheriff’s Police Communications and
Information Technology are comprised of several components:
a.
Information System Service Charge: The Town’s charge is calculated by taking
its percent of the previous year’s Patrol expense (using the contracted total as the
numerator) and applying it to the calculated amount of technology system
hardware and software licensing and maintenance expense attributed to patrol.
b.
Monthly Radio Charges: The monthly charges per FTE and per vehicle are
per device calculated by Maricopa County Wireless and based on the number of
system users.
c.
Monthly MDC Charges: The monthly mobile data computing (MDC) charges
are per device and based on the number of system users.
d.
Monthly I-Phone Charges: The monthly charges per device are allocated per
applicable FTE.
e.
Wiring installations and upgrades for MCSO designated space owned by the
Town. Costs incurred by MCSO for technology wiring installations, wiring
upgrades, voice or data communications connections, docking stations, charging
stations, radio communications base stations and computing equipment purchased
for use in MCSO occupied spaces furnished by Town, either explicit or implicit
to this Agreement, will be recovered.
4.
Vehicle and Equipment Charges.
Vehicle depreciation and vehicle equipment charges fund continuous replacement of patrol
vehicles through the County’s vehicle replacement plan. Maintenance of vehicles is the
responsibility of the MCSO.
a.
The current vehicle and vehicle equipment cost will be used to determine vehicle
depreciation and equipment depreciation amounts. Expected life of vehicles is
125,000 miles and expected life of vehicle equipment is 343,750 miles.
b.
The annual number of miles driven will be used in determining charges for vehicle
mileage, vehicle depreciation, and vehicle equipment depreciation.
The annual number of miles driven is calculated using the average number of
miles driven by District. The number of vehicles assigned to the District is divided
into the number of miles to arrive at an average number of miles per vehicle. The
Town’s miles are calculated taking the number of vehicles assigned to this
Agreement, multiplied by the Town’s number of beats, multiplied by average
number of miles per vehicle by District. The exception to this calculation is
for Districts that exist primarily to provide Law Enforcement Services for one
contracted municipality. In these cases, actual mileage is discernible and is used.
c.
Per Mile Rates
•
The Per Mile Rate for mileage charge is the average cost per mile for the
previous fiscal year for all patrol vehicles.
•
The Per Mile Rate for Vehicle Depreciation is the current cost of a vehicle
with warranty divided by the established lifetime miles.
18
•
The Per Mile Rate for Equipment Depreciation is the current cost of vehicle
equipment divided by the number of established lifetime miles.
5.
Other Equipment Costs and One-Time Cost Reimbursement.
MCSO is obligated to recover costs from the Town for equipment replacement or for new
equipment items that are necessary to support the contracted level of Law Enforcement
Service and are not otherwise funded in the Sheriff’s operational budget.
a.
The Town will be required to fund one-time reimbursement for the initial purchase
of vehicles and patrol vehicle equipment (lights; sirens; push bars—not MDCs or
radios) upon initiation of service and for any vehicles and patrol vehicle
equipment purchased to meet contracted increases in levels of service authorized
by Amendment(s) to this Agreement. Subsequent vehicle and vehicle equipment
replacements shall be funded by the County as provided in Section III,
Subsections B (4) of this Agreement, and not by the Town.
b.
The Town will be required to fund the costs of items necessary to equip contract
positions upon initiation of service and for any positions associated with increases
to service by Amendment. Examples of such items are: radios (for sworn
personnel and vehicles), computers, mobile data terminals for vehicles, e-
ticketing equipment for vehicles, Tasers and accessories, radar guns, body cams,
service weapons, body armor, and cell phones.
c.
Reimbursement costs for replacement of equipment items listed in b., above, will
occur in conjunction with the annual updating of Worksheet (Exhibit A). as
provided for in Section III, Subsection A. (2) of this Agreement. Any
replacement cost reimbursement that is not included in the annual updating will
be handled by amendment as provided for in Section III, Subsection A. (4) of
this Agreement.
d.
All one-time and replacement equipment items regardless of funding source, shall
be County property subject to the following:
(i)
The Town shall have the option to purchase, at the time they are
designated for retirement from the County fleet, any vehicles that were
initially funded by the Town as one-time purchases. Such a purchase
will require Board action.
(ii)
In the event of early termination of this Agreement, or in the event of a
material reduction in service, the Town may request transfer of vehicle
ownership to the Town of any vehicle(s) originally purchased in
conjunction with contracted law enforcement service to the Town. All
transfers of ownership require Board action.
(iii)
Vehicle transfers will be “as is,” except in cases where removable
enhancements, funded by the MCSO, can be used in other Sheriff’s
vehicles. Such enhancements would be removed and remain County
property. The Town will be responsible for the timely removal of all
County and MCSO markings.
(iv)
The cost to the Town of transferred vehicles will be market value plus
any title and licensing transfer fees.
(v)
In the event of early termination of this Agreement, the Town may
request a fair market value credit for its initial cash outlay for vehicles or
other one-time ore replacement equipment items. Such requests will be
19
coordinated through the Sheriff’s Administration Command. Board
action is required. All authorized reimbursements will be transacted as
credits on amounts due on final month(s) invoices.
(vi)
Maintenance of vehicles is the responsibility of the Sheriff’s Office.
6.
Indirect Cost Recovery. A three (3) percent administrative service charge will be applied
to operating costs, excluding one-time items to help recover a portion of administrative
support costs that are not recovered elsewhere in the Worksheet as named in the Definitions
Section of this Agreement. This percentage may only be changed via amendment to this
Agreement and takes effect at the start of a new fiscal year.
7.
Other Law Enforcement Services. The MCSO reserves the right to address cost recovery
for other law enforcement services listed in the Definitions section of this Agreement via
amendment to this Agreement. Continuing other services recovery will be implemented in
conjunction with a new fiscal year.
8.
C.
Off-Duty Assignments and Special Events
1.
The Town may host special events for the general public that require additional security,
law enforcement, street closures, and traffic control.
2.
In general, the Town shall contract with the County’s designated Off-Duty contract manager
when sworn security coverage at events is warranted and with a private security firm for non-
sworn security when sworn officers are not necessary.
3.
The Town Manager or authorized designee will consult as needed with the District
Commander concerning type of coverage.
D.
Payment
1.
The Town agrees to pay the combined sum of _$945,519.01______ in twelve (12) equal
installments for all Law Enforcement Services rendered as outlined in the attached
Worksheet (Exhibit A., for Fiscal Year 2026, July 1, 2025 through June 30, 2026, and at
the updated rates not yet determined but provided for in Section III. A.1 and A.2 of this
Agreement throughout the Initial Term (January 1, 2026 through June 30, 2031) and each
year thereafter.
2.
Payment for Law Enforcement Services for each year of this Agreement will be made in
twelve (12) equal installments on a monthly basis and on or before the 20th day of each
month, beginning with the first month of the Initial Term.
3.
Payment for increases in Law Enforcement Services authorized by Amendment to this
Agreement shall commence per the terms of the Amendment and shall be applied to regular
monthly payments unless otherwise specified by Amendment.
4.
Payment to reimburse the initial purchase of one-time items described in Section III,
Subsection B (5), above shall be billed separately as one-time reimbursements.
E.
Cost of Incarceration
Nothing in this Agreement shall alter the financial responsibilities of the Town and the County for
the incarceration of prisoners arrested by the MCSO in the performance of its responsibilities
hereunder.
20
[SIGNATURES ON FOLLOWING PAGE]
21
IV.
Authorization and Signatures
Cave Creek has the authority to enter into this Agreement pursuant to A.R.S. §9-498 and §11-952, and the
County has the authority to enter into this Agreement pursuant to A.R.S. §9-498 and §§11-951 et seq.
IN WITNESS WHEREOF, the Parties hereto have entered into this Agreement as of the date of the last signature set
forth below.
MARICOPA COUNTY, a political subdivision of the
TOWN OF CAVE CREEK, an Arizona
State of Arizona
municipal corporation
BY:
BY:
Thomas Galvin
Date
Town Mayor
Date
Chairman, Board of Supervisors
ATTEST:
ATTEST:
Juanita Garza, Clerk of the Board
Date
Town Clerk
Date
MARICOPA COUNTY SHERIFF’S OFFICE
BY:
Jerry Sheridan, Sheriff
Date
In accordance with the requirements of A.R.S. § 11-952(D), the undersigned attorneys acknowledge that (i) they have reviewed
the above Agreement on behalf of their respective clients and (ii) as to their respective clients only, each attorney has determined
that this Agreement is in proper form and that execution hereof is within the powers and authority granted under the laws of the
State of Arizona.
Deputy County Attorney
Date
Town Attorney
Date
EXHIBIT A
TO
INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE TOWN OF CAVE CREEK
AND
MARICOPA COUNTY
on behalf of the
Maricopa County Sheriff’s Office
[Cost Detail]
See following pages.
Worksheet Exhibit A.
Beats
0.61
Operating
917,979.62
$
3% Indirect
27,539.39
One Time
0.00
Total Contract Cost
945,519.01
$
Part 1. Personnel Services
819,321.86
$
Annual Hours Budgeted
2088
Position
FTE
Allocations
Average Hourly Base
Pay
Hourly Variable
Benefits Rate
Charge
Hourly
Average Base
Plus Variable
Benefits
Fixed Benefit
Annualized
Patrol Beat Deputies (LEO)
3.05
$36.46
53.78%
$56.07
$13,632
398,647.88
$
Supplemental Traffic Enforcement (LEO)
0.50
$36.46
53.78%
$56.07
$13,632
65,352.11
Detectives (LEO)
0.31
$36.31
53.78%
$55.84
$13,632
40,367.34
Sergeants
0.48
$48.51
53.78%
$74.60
$13,632
81,307.20
Lieutenants
0.21
$59.18
53.78%
$91.00
$13,632
42,762.71
Captain
0.13
$72.25
53.78%
$111.11
$13,632
31,931.86
Clerical/Administrative Assistant
0.09
$21.90
19.92%
$26.26
$13,632
6,161.66
Worker's Comp
4.77
$1,173.06
(Fund-Wide Allocation per FTE)
5,595.51
Unemployment
4.77
$17.48
(Fund-Wide Allocation per FTE)
83.40
Dispatch
0.87
$28.02
19.92%
$33.60
$13,632
72,747.11
Sub Total Salary and Benefits
744,956.78
$
Type of Duty Post
FTE Allocation
Market Range Title/
Position
FTE
Allocation
Allocation Unit
# of Units
This Contract
24 hour / 7 day
5.00
Patrol Deputies (LEO)
5
Beat
0.61
3.05
8 hour / 7 day
1.67
Detectives (LEO)
0.5
Beat
0.61
0.31
8 hour / 5 day
1.19
Sergeant
1
LEO's
8
0.48
Lieutenant
1
LEO's
18
0.21
Captain (LEO
Commander)
1
LEO's
30
0.13
Clerical/Admin Assist.
0.14
Beat
0.61
0.09
Dispatch/Communica-
tions
0.87
Special Pay
Eligible Sworn District Rate Per FTE
Cost
Overtime
4.34
$16,631.30
$72,179.84
Shift Differential
4.34
$1,895.45
$8,226.24
Regular Over Budget (Sworn)
4.68
$1,753.88
$8,208.17
Sub Total Special Pay
88,614.25
$
FY 2024 Dept Wide Vacancy Credit (16.08%)
-14,249.17
Net Total Special Pay
74,365.08
$
Part 2. Supplies and Rent
31,502.83
$
Applicable FTEs
4.77 FTE total minus Dispatch
Supply Cost (By District)
$323.65 Per applicable FTE
1,543.82
$
Ammunition
$520.52
Per Sworn FTE
4.68
2,436.04
Uniform Allowance
$1,200.00
Per Sworn FTE
4.68
5,616.00
Rent and Utility Costs
$4,592.66
Per applicable FTE
4.77
21,906.97
31,502.83
$
46,662.48
$
Sworn FTE's
4.68
Information System Service
$33,088.56 Annual Cost
33,088.56
$
Monthly Radio Charges Vehicles
$110.73 Per Month (12); 2 per Vehicle
Vehicles
1.5
3,986.28
Monthly Radio Charges Sworn
$110.73 Per Month (12) per Sworn FTE
Sworn FTE
4.68
6,218.60
Deputy Laptop Connection
$20.00 Per Month (12) per Sworn FTE
Sworn FTE
4.68
1,123.20
I-Phone Monthly Charge
$39.99 Per Month (12) per Device per Sworn FTE
Sworn FTE
4.68
2,245.84
46,662.48
$
Part 4. Vehicles and Equipment
20,492.45
$
Vehicle Cost with Warranty
48,631.49
$
Vehicle life 150,000 miles
Equipment Costs (Lights; Push Bar; Etc.)
26,253.34
$
Equipment life 343,750
Component
Per Mile Rate
Annual
Miles
Costs
Mileage Rate
$0.637
19,750
$12,580.86
12,580.86
$
Vehicle Depreciation
$0.324
19,750
$6,403.20
6,403.20
Equipment Depreciation
$0.076
19,750
$1,508.39
1,508.39
20,492.45
$
$ 27,539.39
Town of Cave Creek
Maricopa County Sheriff's Office
Law Enforcement Reimbursement Costs and Charges
FY 2026
(July 1, 2025 through June 30, 2026)
Part 6. Indirect Cost Recovery
Indirect costs are recovered at 3% for Sections 1 - 4.
Sub Total Communications and IT
Sub Total Vehicles and Equipment
Part 5. One-Time Costs
This section is reserved for cost reimbursement of replacement or new equipment items that have been identified as necessary for Law
Enforcement Service delivery that are not otherwise funded in the Sheriff's operational budget. (Requires amendment.)
Part 3. Communications and Information Technology (IT)
Sub Total Supplies and Rent
Staffing FTE Allocation Factor
FTE Staffing Requirements
Cost allocation expressed as FTE using annual number of
calls for this contract.
Cost Includes 53.78%
Variable Benefits