COMPETITION IMPRACTICABLE FOR QUALITY TESTING LLC 1032022.PDF

DocuSign Envelope ID: BD3203E2-E7F7-40C7-A699-200E8CD2D856

Office of Procurement Services

GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement
Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing

file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract
a Cl form is valid from July 1 thru June 30th of each Fiscal Year.

DEPARTMENT NAME DEPARTMENT RX#

Transportation / C&M Division
PROPOSED CONTRACT VENDOR

NEED IDENTIFIED Date: (19/08/2022

‘Company: QUALITY TESTING, LLC REQUESTEDIDELIVERY. 40/30/2022
Address: 175 S. Hamilton Place, Bldg 6, Ste 114 Date:

City, State: Gilbert, AZ QUOTED PRICE: 241 289.36
Zip/Postal Code: | 85233

Phone: (480) 496-2000 Accounting String:

Fax: (480) 496-2001

Contact Name: | Doug Lattin, PE

DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is: I< $100k Fae $100k

Is this a Technology Procurement? [yes v No

Construction Management and Administration services for TT0495 Lower Buckeye Rad: 71st
Ave to 67th Ave.

COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition|mpracticable” means an acquisition where, competitionis
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.

NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:

«Personal or department preference for a product or vendor

* Department perception that the vendor is the best qualified (this should be determined through a competitive process)
« Lack of department planning resulting in limited time to conduct a competitive procurement

« Special incentive or deal offered (can be assessed in open and competitive solicitation)

‘Department convenience

L_ [Software license renewals, additions, or upgrades available
from only one source

[mailing lists, subscriptions or media advertising we available from only one source (no other

[_ Jérant specified (supporting documents attached)

arranty voided if service provided by other contract vendor ther proprietary situation
ry

[V Jother (Provide written explanation below)

DocuSign Envelope ID: BD3203E2-E7F7-40C7-A699-200E8CD2D856

THISISA COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional pageif needed):

Quality Testing is currently administering the project and has the familiarity regarding all project history, coordinating
stakeholders, and all complications associated with the additional unforeseen work encountered on the project. They have
facilitated all construction management of the project since construction hand off in 2021. They are required to provide pre and
post bid, pre-construction, construction, and post-construction construction management services. The TT0495 (Lower
Buckeye Rd: 71st Ave to 67th Ave) project will not be completed by its original estimated completion date due to numerous
unforeseen subsurface utility conflicts resulting in unintended but necessary additional construction work and construction
administration services required to complete the project. This additional construction work has increased the estimated project
construction duration susbstantially whereby requiring additional construction management and administration services from
Quality Testing. It is in the best interest of MCDOT to utilize Quality Testing to complete the TT0495 Lower Buckeye Rd: 71st
Ave to 67th Ave project remaining construction, and post-construction construction management services. Utilizing a different
construction management consultant at this state of the construction would be contrary to the public interest.

SEARCH
Asearch was conducted consisting of: (check all that apply) RESULTS
[| Market research [_] Public notice given, list [V]no alternatives were identified
Other vendors contacted V] Other no alternatives were deemed acceptable
O Tecause (explain below):

Describe the search from above in detail:

The alternative would be to use a different construction management consultant, which would
be unacceptable because of unfamiliarity with with the project, including current construction
coordination and utility issues. Quality Testing has the history and detailed background to
complete the remaining construction and post-construction management services.

PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.

Price has been fairly and reasonably established by: L] Comparison to public sector contract pricing
pz[comparison to previous comparable purchases [1] piscount off published catalog pricing
from a different vendor LT Market survey

O Independent estimate ia Other, explain:

Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):

Quality Testing provided a scope and fee that is consistent with their approved contract rates
and acceptable construction management and administration practice for this type of work.

DocuSign Envelope ID: BD3203E2-E7F7-40C7-A699-200E8CD2D856

CERTIFICATIONS

\ certify:

1) | recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. | have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;

2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.

Department Head or Department Head Delegate Signature (Required)
jennifer Toth juunifr Tolle 10/3/2022

Printed Name Signature Date

Office of Procurement Services

DS
The CPO can approve procurements up to $100,000. If this request (s te $100,000 it must be submitted as
an agenda item to the Board of Supervisors for consideration. 10/3/2022

Lil Approved/Recommended for Approval Pooudigned by:
Kevin Tyne [ey i /
ae

Printed Name Signature Date

Office of Enterprise Technology (if this procurement is classified as a technology procurement it must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will
be returned to the requestor.)

Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
[equipment or service, and is considered to be a competition impracticable procurement.

CL] Not Approved. Reasoning:

Printed Name Signature Date

Email Save

YNOZLVAA

We Make Quality Our Business

Maricopa County Department of Transportation (MCDOT) 9/21/2022
2901 W. Durango Street

Phoenix, AZ 85009

Attention: Shawn Coleman, MCDOT Project Manager

RE: Quality Testing, LLC (QT)’s Cost Proposal, VER 1
MCDOT Contract 2022-052 — On-Call Construction Administration (CA) Services
Assignment No. 2 - CA for TT0495, Lower Buckeye Rd (715 Ave to 67" Ave)
Continuation of Services
QT Project 22058.02

Dear Mr. Coleman:

Behind this letter you will find QT’s cost proposal, formatted in accordance with MCDOT Tables A, B & C,
for completing our work on the TT0495, Lower Buckeye Rd project. Beginning 9/8/2022, our services for
this project will be covered under new MCDOT Contract 2022-052, Assignment No. 2. In reference to
this proposal, please consider the following:

e The initial MCDOT 2018-021, Assignment 8 cost proposal for this TT0495 project was developed
on 10/8/2022 and based on consultant service time beginning in 12/2021 and ending in 8/2022.
At this time, the construction project was just recently advertised, but not yet awarded. The
consultant service duration was based upon the designated construction contract time of 235
calendar days, and the expectation of a fairly routine project.

e MCDOT issued the consultant NTP on 10/11/2022. Routine project set-up and preparations
began immediately. During early plan and specification reviews it became apparent that there
were multiple design inconsistencies to address, hence with the intention of mitigating future
costly issues, preliminary pre-construction hours by the CA team were heavier than expected.

e The construction contract was awarded to Nesbitt Contracting and the initial construction NTP
date was set at 1/24/2022 with an end date of 9/16/2022.

e Due to multiple design conflicts, utility and local government intervention, and significant
changed conditions being encountered, all well documented outside the context of this cost
proposal, several large change orders have been necessary, many involving time extensions.
Thus far, 85 calendar days have been added to the contract. As a result, the current approved
contract end date for construction is now 12/10/2022.

e With construction ending on 12/10/2022, our expectation is that our service will end after project
close-out, sometime in 2/2023.

e = The initial 10/8/2022 cost proposal for MCDOT 2018-021, Assignment 8 is now entirely exhausted
and Contract 2018-021 expired on 9/7/2022.

e This new cost proposal covers remaining services for TT0495 beginning on 9/8/2022 and
continuing through project administrative closeout.

Please review the cost proposal behind this cover letter and let me know if I can provide anything else.

If there are any questions or concerns, please feel free to contact me at (602)402-5686.

Sincerely, 7
“a ra

Doug LattiA, PE (AZ #22886)
MCDOT Resident Engineer
Quality Testing, LLC

ar | 1755S. Hamilton PI., Bldg. 6, Suite 114 | Gilbert, AZ 85233 | 0 480.496.2000 | f 480.496.2001 | qt-az.com

FEE PROPOSAL - TABLE A

CONSULTANT
COST PROPOSAL SUMMARY
CONSULTANT: Quality Testing, LLC CONTRACT NO: 2022-052, Task 2
( NOTE: "Task" = "Assignment" )
PROJECT NAME: Lower Buckeye Rd (71st Ave to 67th Ave) / TT0495
DATE: 9/21/2022 VERSION: v1
DIRECT LABOR
Classifications Man-Hours Hourly Rates Labor Costs
Senior Resident Engineer 0 $90.20 $0.00
Resident Engineer 350 $79.04. —T $27,664.00 —_
Office Documents Manager 370 $36.13 $13,368.10 ——
Senior Inspector 532 $46.64 — $24,812.48 —
General Inspector 532 $36.52 —T $19,428.64 _—

Consultant's Subtotal Direct Labor

$85,273.22 aa

Consultant's Overhead @ 151.00% of Direct Labor

$128,762.56 a

Consultant's Profit @ 10.00% ll of Direct Labor + Overhead

$21,403.58_/

Consultant's Total Direct Labor

$235,439.36 ff

DIRECT AND OUTSIDE EXPENSES

Description Expense Amount

Sr. RE Mileage (0 trips X 80 miles = 0 miles) X ($0.625) = $0.00

RE Mileage (13 trips X 80 miles = 1040 miles) X ($0.625) = $650.00

Off. MGR Mileage (0 trips X 80 miles = 0 miles) X ($0.625) = $0.00

Sr. INSP Mileage (54 trips X 80 miles = 4320 miles) X ($0.625) = $2,700.00

Gen. INSP Mileage (50 trips X 80 miles = 4000 miles) X ($0.625) = $2,500.00

Consultant's Total Direct and Outside Expenses $5,850.00 ll

Cost Proposal Summary (No Optional Tasks)
Maricopa County Department of Transportation Page 1 of 4

FEE PROPOSAL - TABLE A

CONSULTANT
COST PROPOSAL SUMMARY
SUBCONSULTANT
Name of Subconsultant Task Total Cost
NONE
Total Subconsultant(s) $0.00
Consultant's Total Direct Labor $235,439.36 aa
Consultant's Total Direct and Outside Expenses $5,850.00 i
Total: $241,289.36 *
Consultant's Totals of Direct Labor and
Direct and Outside Expenses $241,289.36
TOTAL PROPOSED FEE $241,289.36 PA
(Inclusicve of Consultant and Subconsultant(s) total proposed fee.)
Quality Testing, LLC
Firm
Doug Lattin, PE
Signature
Resident Engineer
Title
9/21/2022

Date

Cost Proposal Summary (No Optional Tasks)

Maricopa County Department of Transportation Page 2 of 4

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MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
Contracts Branch

2901 West Durango Street

Phoenix, Arizona 85009

(602) 506-8600

Fax (602) 506-4115

TO: Quality Testing
Doug Lattin
175 South Hamilton Place, Building 6 Suite
114
Gilbert, AZ 85233

Contract Number: 2022-052
Work Assignment: 2
Job Number: 1T0495

SUBJECT:

Job Title: T0495 Lower Buckeye Rd: 71st Ave to 67th Ave

(Construction Administration Services)

WE ARE SENDING YOU THE FOLLOWING ITEMS:
() Enclosed () Under separate cover

Shop Drawings Prints

10/3/2022

Legal Description Samples

Specification Change Order

Copy of Letter Plans

X Notice to Proceed

X Certificate of Performance

X Scope of Work

THESE ARE TRANSMITTED:
For Approval

Approved as submitted

X For your use

Approved as noted

As requested

Returned for corrections

Resubmit (_) copies for approval

For review and comments

Submit (_) copies for distribution

Return (_) corrected prints

FOR ESTIMATE DUE:

Borrowed prints being returned

Remarks: Please specify assignment number on all correspondence.

234-D640-6440-9400-14-TSYS

MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
Contracts Branch

2901 West Durango Street

Phoenix, Arizona 85009

(602) 506-8600

Fax (602) 506-4115

NOTICE TO PROCEED

TO: Quality Testing Notice to Proceed Date:
Doug Lattin
175 South Hamilton Place, Building 6 Suite 114
Gilbert, AZ 85233

Subject: Contract Number: 2022-052
Work Assignment: 2
Job Number: TT0495
Title: T0495 Lower Buckeye Rd: 71st Ave to 67th Ave (Construction Administration
Services)
PO Number:

Your not-to-exceed estimate of $241,289.36 for Assignment No.2 has been received and accepted for this project with
a completion date of 6/28/2023. You are hereby authorized to proceed with the work for the referenced project as
originally described in the Scope of Work. Please specify the contract title, contract number, assignment number, and
the dates of the completed service on all related correspondence, including the invoice. Send the invoices, Certificate
of Performance, and SBE Participation Reporting Form to the attention of Financial Services Branch, Maricopa County
Department of Transportation. The Certificate of Performance must be dated on or after the final invoice date and
must accompany the final invoice. The SBE Participation Reporting Form must be submitted with each pay application
or invoice. Any pay application or invoice without this form attached is subject to rejection as not being a completed
pay application or invoice pursuant to the terms of the contract.

Consultant shall perform the remainder of the construction administration duties for MCDOT Project No. TT0495
Lower Buckeye Rd: 71st Ave to 67th Ave in accordance with the Scope of Work issued under previously issued Work
Assignment 2018-021-8. Work assignment 2018-021-8 was issued under contract 2018-021 which has now expired.
This work assignment will provide for the completion of the remaining construction administration work under
contract 2022-052. With this work assignment, its predecessor, 2018-021-8 will be closed upon receipt of final
invoice and the certificate of performance.

Consultant's fee proposal has been reviewed and approved by MCDOT Construction Management. See attached Fee
Schedule.

Consultants NTP date is 9/8/2022.

Consultants work shall be completed by 2/28/2023.

An additional 120 calendar days shall be added for internal administration and close out work resulting in a work
assignment completion date of 6/28/2023.

If at any time during the project assignment a material change in the scope of services to be provided occurs, causing
an increase in the original cost estimate shown here, you must provide MCDOT with a written Explanation of the
additional work along with an estimate of additional costs. No additional work shall commence prior to written
authorization by MCDOT. No claims for additional work shall be accepted that have not received prior MCDOT
approval.

234-D640-6440-9400-14-TSYS

MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
Contracts Branch

2901 West Durango Street

Phoenix, Arizona 85009

(602) 506-8600

Fax (602) 506-4115

Approved By: Shawn Coleman 9/28/22 Suzi Williams for James Hartman 9/29/22
Project Manager Division Manager
for Suzi Williams Chelo Cole 9/28/22
Contracts Specialist Cashflow Manager

234-D640-6440-9400-14-TSYS

MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
Contracts Branch

2901 West Durango Street

Phoenix, Arizona 85009

(602) 506-8600

Fax (602) 506-4115

Certificate of Performance (COP) and Payment of All Claims

For Work Assignment 2022-052-2

iF hereby certify to the Maricopa County Department of transportation
(MCDOT) that all lawful claims for labor, rental of equipment, material used, and any other claims by company, or its
subcontractors in connection with the specific assignment described below and as authorized by the terms of the MCDOT
Contract 2022-052 have been paid.

Company understands that with receipt of payment for previously invoiced amounts plus any retained funds, that this is a
settlement of all claims of every nature and kind against the MCDOT arising out of the performance of the MCDOT's specific
assignment through MCDOT Contract 2022-052 for Assignment No. 2 relating to the material, equipment, and work covered
in and required by the contract.

The undersigned hereby certifies that to his/her knowledge, no contractual disputes exist in regard to this contract and that
he/she has no knowledge of any pending or potential claims in regard to this contract. Upon submission of this document
and a separate invoice for any retained funds to the MCDOT, invoice processing will be completed within forty-five (45)
calendar days. Signed the day of , 20

Company Name: Quality Testing

Signature:

Printed Name:

Title:

Date:

234-D640-6440-9400-14-TSYS

MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
Contracts Branch

2901 West Durango Street

Phoenix, Arizona 85009

(602) 506-8600

Fax (602) 506-4115

Maricopa County Small Business Enterprise Program
Participation Reporting Form

This form is to be submitted with each pay application or invoice. Any pay application or invoice without this form attached is subject
to rejection as not being a completed pay application or invoice pursuant to the terms of the contract.

Vendor Name Job Number

Quality Testing 2022-052

Name of Prime Consultant/Contractor Contract Number
TT0495

Contact Person Project Number

175 South Hamilton Place, Building 6 Suite 114

Street Address Amount of this Pay Application/Invoice
Gilbert, AZ 85233

City, State ZIP

Complete below with information on the SBE firms utilized as subconsultants/subcontractors for this pay application/invoice. If work
was self-performed and your firm, as the prime, is an SBE firm pursuant to A.R.S. § 41-1001, et seq., then you may list your firm as the
SBE firm.

SBE Firm Name SBE Firm Address Type of Work Performed _ $ Pd to SBE this App/Inv

A mark in this box certifies that no SBE firms were utilized as the prime, subconsultant or subcontractor with respect to this pay
application/invoice.

Date Signature

Printed Name & Telephone Number

234-D640-6440-9400-14-TSYS