RSA COMPETITION IMPRACTICAL FORM UPDATED.PDF

Office of Procurement Services 
GOODS AND SERVICES 
COMPETITION IMPRACTICABLE FORM 
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition 
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors 
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement 
Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing 
file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract 
a CI form is valid from July 1 thru June 30th of each Fiscal Year. 
DEPARTMENT NAME 
DEPARTMENT RX# 
PROPOSED CONTRACT VENDOR 
NEED IDENTIFIED Date: 
REQUESTED DELIVERY 
Date: 
QUOTED PRICE: 
Accounting String: 
Company: 
Address: 
City, State: 
Zip/Postal Code: 
Phone: 
Fax: 
Contact Name: 
DESCRIPTION OF GOODS OR SERVICES REQUIRED: 
The estimated cost of this Procurement is: 
≤ $100k 
> $100k 
Is this a Technology Procurement? 
Yes 
No 
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is 
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. 
NOTE:  The following are unlikely to be sufficient Competition Impracticable justifications: 
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department  convenience
Grant specified (supporting documents attached) 
Mailing lists, subscriptions or media advertising 
Warranty voided if service provided by other contract vendor 
Other (Provide written explanation below) 
Software license renewals, additions, or upgrades available 
from only one source 
Brand compatibility available from only one source (no other 
distributors) 
Other proprietary situation 
Sheriff's Office Scientific Analysis Division 
Ron Smith & Associates
07/01/2021
PO Box 670
601-626-1100
39325
Collinsville, MS
Carmen McIntire
Quality Management Services to achieve and maintain ISO/IEC 17020 accreditation of the Scientific Analysis Division.
 No
09/01/2022
$144,000




SEARCH 
A search was conducted consisting of: (check all that apply) 
Market research 
Public notice given, list 
Other vendors contacted 
Other 
RESULTS 
no alternatives were identified 
no alternatives were deemed acceptable 
because (explain below): 
Describe the search from above in detail: 
PRICE 
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence 
to support a Competition Impracticable determination containing an explanation of why the proposed procurement 
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. 
Price has been fairly and reasonably established by: 
Comparison to previous comparable purchases 
from a different vendor 
Independent estimate 
Comparison to public sector contract pricing 
Discount off published catalog pricing 
Market survey 
Other, explain: 
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): 
THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed): 
Ron Smith & Associates (RSA) is the only service provider with a full time quality manager working to provide Quality Management services, in 
addition to several experienced quality managers working on contract. Individually, they have led several different forensic agencies to 
accreditation under the following programs and international standards:  Legacy accreditation with ASCLD/LAB, ISO/IEC 17020, ISO/IEC 17025 
and ISO/IEC 17043. RSA is the only company that has immediate access to technical assessors with an unparalleled level of competency in 
their forensic discipline. The technical professionals are trained assessors in both 17020 and 17025 accreditation, they are nationally 
recognized in their forensic discipline, and are certified by recognized forensic organizations such as the International Association for 
Identification, the American Board of Criminalistics, the Association of Firearm and Tool Mark Examiners, and the American Board of Forensic 
Toxicology. In addition to quality management services, RSA provides forensic proficiency tests under ISO/IEC 17043 accreditation. The scope 
of accreditation currently includes latent print comparison, latent print processing (for crime scene as well as friction ridge) footwear, tire track, 
tenprint comparisons, shooting incident documentation (crime scene), and presumptive blood testing (crime scene). This truly sets Ron Smith & 
Associates apart. The lead quality manager that provides accreditation services has 31 years of forensic experience, working initially as a 
forensic scientist in the analytical discipline of toxicology, and 16 years of experience working directly in quality management.  
Ron Smith & Associates (RSA) is the only service provider with a full time quality manager 
working to provide Quality Management services, in addition to several experienced quality 
managers working on contract.  RSA is the only company that has immediate access to 
technical assessors with an unparalleled level of competency in their forensic discipline.   
RSA bundles all of these services together and offers them as a package.  They write policy 
and procedures and quality management manuals for accreditation (part of bundle).  They will 
also act as trainer, liaison between our office & accrediting body, or act as Quality Manager for 
time preceding and following accreditation.  



CERTIFICATIONS 
I certify: 
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law.  I have reviewed the information and materials relevant to this procurement of goods and  services, 
and am requesting approval of an exception to the competitive process for the reasons described; 
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor. 
Department Head or Department Head Delegate Signature (Required) 
Printed Name 
Signature 
Date 
Office of Procurement Services 
The CPO can approve procurements up to $100,000.  This request is over $100,000 and must be submitted as an agenda 
item to the Board of Supervisors for consideration. 
Recommended to BOS for approval. 
Printed Name 
Signature 
Date 
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be 
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be 
returned to the requestor.) 
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed 
equipment or service, and is considered to be a competition impracticable procurement. 
Not Approved. 
Reasoning: 
Printed Name 
Signature 
Date 
Save 
Jim Prindiville
Jim Prindiville
Digitally signed by Jim Prindiville 
Date: 2022.08.02 15:38:22 
-07'00'
08/02/2022
Kevin Tyne, Director, OPS
Digitally signed by Kevin Tyne 
Date: 2022.08.17 10:13:57 
-07'00'
08/17/2022
SIGN

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