TT0342 MCKELLIPS ROAD - COMPETITION IMPRACTICABLE.PDF
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Office of Procurement Services GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract a CI form is valid from July 1 thru June 30th of each Fiscal Year. DEPARTMENT NAME DEPARTMENT RX# PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: REQUESTED DELIVERY Date: QUOTED PRICE: Accounting String: Company: Address: City, State: Zip/Postal Code: Phone: Fax: Contact Name: DESCRIPTION OF GOODS OR SERVICES REQUIRED: The estimated cost of this Procurement is: ≤ $100k > $100k Is this a Technology Procurement? Yes No COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.) Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. NOTE: The following are unlikely to be sufficient Competition Impracticable justifications: • Personal or department preference for a product or vendor • Department perception that the vendor is the best qualified (this should be determined through a competitive process) • Lack of department planning resulting in limited time to conduct a competitive procurement • Special incentive or deal offered (can be assessed in open and competitive solicitation) • Department convenience Grant specified (supporting documents attached) Mailing lists, subscriptions or media advertising Warranty voided if service provided by other contract vendor Other (Provide written explanation below) Software license renewals, additions, or upgrades available from only one source Brand compatibility available from only one source (no other distributors) Other proprietary situation Transportation Jacobs Engineering Group, Inc. 07/20/2022 101 North 1st Avenue, Suite 2600 602-253-1200 85003 Phoenix, AZ Judah Cain TIP Project design services, bidding assistance, and post-design services for TT0342 McKellips Road, Loop 101 to Alma School Road. The design shall include an update to the project documents to bid for construction in two separate phases. The first phase shall include underground improvements including storm drain, water, and sewer lines. The second phase shall include the roadway improvements including asphalt paving, curb, gutter, sidewalk, street light pole foundations, and traffic signals. 08/01/2022 $243,525.00 DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A SEARCH A search was conducted consisting of: (check all that apply) Market research Public notice given, list Other vendors contacted Other RESULTS no alternatives were identified no alternatives were deemed acceptable because (explain below): Describe the search from above in detail: PRICE MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence to support a Competition Impracticable determination containing an explanation of why the proposed procurement process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. Price has been fairly and reasonably established by: Comparison to previous comparable purchases from a different vendor Independent estimate Comparison to public sector contract pricing Discount off published catalog pricing Market survey Other, explain: Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed): Jacobs Engineering has been the project design consultant since May, 2017, and has developed the design from 60-percent stage to Sealed. The project bid in January 2022, but no bids were accepted. MCDOT determined that the project shall be separated into two phases for two separate bid solicitations. Jacobs Engineering has the familiarity regarding the project history including design decisions, utility coordination issues, and SRP-MIC coordination expectations, to provide these services. It is in the best interest of MCDOT to utilize Jacobs Engineering to complete the design and provide bidding assistance and post-design services for consistency and efficiency. Utilizing a different design consultant at this stage of McKellips Road design would be contrary to the public interest. The alternative would be to use a different design consultant, which would be unacceptable because of unfamiliarity with the project, including design issues, agency coordination, utility issues and SRP-MIC coordination. Jacobs Engineering has the history and detailed project knowledge to complete the design and provide bidding assistance and post-design services. Jacobs Engineering provided a scope and fee proposal which is consistent with their previously approved contract rates and acceptable engineering fees for this type of work. DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A CERTIFICATIONS I certify: 1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Department Head or Department Head Delegate Signature (Required) Printed Name Signature Date Office of Procurement Services The CPO can approve procurements up to $100,000. If this request is over $100,000 it must be submitted as an agenda item to the Board of Supervisors for consideration. Approved/Recommended for Approval Printed Name Signature Date Office of Enterprise Technology (If this procurement is classified as a technology procurement it must be forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be returned to the requestor.) Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed equipment or service, and is considered to be a competition impracticable procurement. Not Approved. Reasoning: Printed Name Signature Date Save Email DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Jennifer Toth 7/21/2022 7/21/2022 7/21/2022 Kevin Tyne 101 N. 1st Avenue Suite 2600 Phoenix, AZ 85003 United States T +1.602.253.1200 www.jacobs.com Jacobs Engineering Group Inc. R1 June 28, 2022 Attention: Ben Markert, PE Maricopa County Department of Transportation 2901 W. Durango Street Phoenix, AZ 85009 Reference: Contract No. 2021-25 Project Name: McKellips Rd, Loop 101 to Alma School Road Project No. TT0342 Modification Dear Mr. Markert, Please find enclosed JACOB’s Scope of Services and Cost Proposal for Modification 1 for the above referenced project. The cost for these services is $243,525. The derivation of the fee is attached. All salaries and rates are in line with the contract. Our Subconsultants on this contract are: Huit-Zollars J2 Engineering and Environmental Design We trust you will find that our submittal is in order. If you should have questions or require additional information, please contact me at (602) 650-4030 or email at judah.cain@jacobs.com. Sincerely, Judah Cain, PE Project Manager Enclosures DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Scope of Services – Project Specific Final Design PROJECT NAME: MCKELLIPS ROAD Consultant: JACOBS Project No: Contract No.: TT0342 2021-025 Maricopa County Department of Transportation 2901 W. Durango Street Phoenix, AZ 85009 JUNE 2022 DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Scope of Services Project Specific Project No.: TT0342 Contract No.: 2021-025 Revised: August 2019 Page 2 of 8 Table of Contents SCOPE OF SERVICES – PROJECT SPECIFIC .............................................................................. 4 Project Overview .............................................................................................................................. 4 Project Location ............................................................................................................................ 4 Project Background ....................................................................................................................... 4 Project Purpose ............................................................................................................................. 4 Length of Services ............................................................................................................................ 5 SECTION 100 PROJECT MANAGEMENT .................................................................................. 5 100.2.2 Matrix of Deliverables .................................................................................................. 5 100.4 Design Criteria ............................................................................................................. 5 100.5 Design Exceptions ........................................................................................................ 5 100.6 Project Progress Meetings ............................................................................................. 5 SECTION 200 SUBMITTALS ........................................................................................................ 5 1200.1 Phase No. 1 95% PS&E Submittal ............................................................................. 6 1200.2 Phase No. 1 100% PS&E Submittal ........................................................................... 6 1200.3 Phase No. 1 Sealed PS&E Submittal .......................................................................... 6 1200.4 Phase No. 2 95% PS&E Submittal ............................................................................. 6 1200.5 Phase No. 2 100% PS&E Submittal ........................................................................... 6 1200.6 Phase No. 2 Sealed PS&E Submittal .......................................................................... 6 1200.7 Phase No. 2 Design Exception .................................................................................... 6 SECTION 300 BIDDING PHASE ................................................................................................... 6 1300.1 Phase No. 1 Technical Assistance ............................................................................... 6 1300.2 Phase No. 1 Preparation of Addenda ......................................................................... 6 1300.3 Phase No. 1 Pre-Bid Conference ................................................................................ 6 1300.4 Phase No. 1 Bid Opening ............................................................................................ 7 1300.5 Phase No. 2 Technical Assistance ............................................................................... 7 1300.6 Phase No. 2 Preparation of Addenda ......................................................................... 7 1300.7 Phase No. 2 Pre-Bid Conference ................................................................................ 7 1300.8 Phase No. 2 Bid Opening ............................................................................................ 7 SECTION 400 POST DESIGN ........................................................................................................ 7 1400.1 Phase No. 1 Pre-Construction Conference ................................................................. 7 1400.2 Phase No. 1 Request for Information (RFIs) ............................................................. 7 1400.3 Phase No. 1 Begin Construction ................................................................................. 7 1400.4 Phase No. 1 End Construction .................................................................................... 7 1400.5 Phase No. 1 Project Administration and Close-Out .................................................. 8 1400.6 Phase No. 2 Pre-Construction Conference ................................................................. 8 DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Scope of Services Project Specific Project No.: TT0342 Contract No.: 2021-025 Revised: August 2019 Page 3 of 8 1400.7 Phase No. 2 Request for Information (RFIs) ............................................................. 8 1400.8 Phase No. 2 Begin Construction ................................................................................. 8 1400.9 Phase No. 2 End Construction .................................................................................... 8 1400.10 Phase No. 2 Project Administration and Close-Out ......................................................... 8 DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Scope of Services Project Specific Project No.: TT0342 Contract No.: 2021-025 Revised: August 2019 Page 4 of 8 SCOPE OF SERVICES – PROJECT SPECIFIC Project Overview Project Location McKellips Road between Loop 101 Price Freeway and Alma School Road is approximately 1.97 miles in length located entirely within the Salt River Pima-Maricopa Indian Community (SRP-MIC). McKellips Road is classified as a principal arterial roadway and is typically an un-curbed 2-lane roadway with widening at major intersections within the limit of the project corridor. Project Background A Design Concept Report (DCR) was developed for this project in 2009. That DCR also included the evaluation of bridges crossing the Salt River at McKellips Road, Dobson Road and Gilbert Road. The recommended alternative for widening McKellips Road between Loop 101 and Alma School Road was to widen the roadway symmetrically about the existing centerline. Utilizing the recommended alignment from the DCR, a Scoping Study was completed in 2015 that included a raised median, curb and gutter, sidewalk, irrigation improvements and a storm drain that outlet to the Loop 101 channel. A Safety Evaluation was performed for the corridor in 2016 which identified short-term and long-term countermeasures for implementation. In 2016, a Value Engineering (VE) Analysis was performed on the scoping design which identified cost saving modifications to the scoping design and added improvements recommended in the Safety Evaluation. Some of the significant items from the VE Analysis included utilizing retention basins in lieu of an underground storm drain pipe and salvaging the existing pavement rather than a complete reconstruction of the roadway. Jacobs completed a 60% Design that implemented the VE recommendations which included reusing the existing pavement by widening rather than reconstructing the roadway, as recommended in the VE Report. However, the proposed widening created complicated milling and overlay thickness along with a differential in the median curb height that was undesirable to MCDOT. After further collaboration with MCDOT, SRPMIC and key stakeholders, Jacobs completed a revised 60% design and then 95% and 100% Design Documents. The revised design developed some of the VE recommendations that were agreeable to MCDOT as well as safety countermeasures and drainage options. The Final Design includes revisions to the roadway profile that requires constructing a majority of the existing pavement to simplify construction and provide the required pavement structure while maintaining minimum roadway cross-slopes and grades. Right-turn lanes were added to the Saddleback Communications site along with modifications to the landscaping, drainage, and irrigation. In January 2022 the project advertised for construction. MCDOT rejected the one bid received and has opted to repackage TT0342 into two projects. Phase No. 1 will construct underground facilities including sewer lines, waterlines and storm drain. Phase No. 2 will construct the remaining aboveground facilities. Project Purpose This project is for preparing final PS&E for Phases No. 1 and No. 2 and for post design services for the construction of Phases No. 1 and No. 2. DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Scope of Services Project Specific Project No.: TT0342 Contract No.: 2021-025 Revised: August 2019 Page 5 of 8 Length of Services It is anticipated the length of service for this task will be 36 months to include production of sealed documents and post design services for Phases No. 1 and No. 2. SECTION 100 PROJECT MANAGEMENT 100.2.2 Matrix of Deliverables In accordance with Contract No. 2015-030, WA#6, MicroStation V8i and InRoads will be used to develop CADD deliverables and the Consultant will use MCDOT’s CADD Standards for MicroStation V8i. 100.4 Design Criteria In accordance with Contract No. 2015-030, WA#6, the project design will be in accordance with the MCDOT 2018 Roadway Design Manual (RDM) and current Maricopa County Drainage Policy and Standard Manual (DPSM) and the 60% Design Documents. MCDOT references and publications shall control the work, and any necessary supplementation should be provided by appropriate AASHTO, FHWA, Maricopa Association of Governments (MAG) and/or MCDOT references. All designs shall conform to the latest ADA Accessibility Guidelines Title I and II. 100.5 Design Exceptions The Consultant will complete a Design Exception for superelevation. 100.6 Project Progress Meetings Regular progress meetings with MCDOT staff and other project stakeholders will be held for Phases No. 1 and No. 2 as MCDOT deems necessary. Eight (8) progress meetings are anticipated during the Final Design stages for Phases No. 1 and No. 2. The Consultant will prepare the agenda, sign-in sheet, and meeting notice and provide them to the MCDOT PM for distribution prior to the meetings. The Consultant will prepare presentation materials and handouts for each meeting. Each progress meeting is anticipated to last one hour. No more than three (3) of the Consultant’s staff will attend each progress meeting. SECTION 200 SUBMITTALS The Consultant will make three (3) submittals for this project, at the 95%, 100% and Sealed stages. The Consultant will provide each submittal in electronic format, including CADD files, to the MCDOT Project Manager for distribution to the project team members and stakeholders. The Project Manager will return all comments to the Consultant within 14 calendar days following the submittal. With each resubmittal, the Consultant shall return any prior review check prints along with prior review comments annotated with Consultant responses. The Consultant shall submit quality assurance documentation demonstrating that the proposed QA/QC procedures have been implemented. The Consultant shall be required to resubmit any scheduled submittal deemed by MCDOT to be incomplete or lacking in sufficient detail. Final sealed reports such as drainage reports, soils report and other prepared reports and data shall be submitted electronically by the Consultant in addition to the specified number of hard copies. Each report including cover with signed professional seal, text, photos, engineering and other drawings, tables, maps, all appendices, and hand calculations shall be provided to MCDOT as one Acrobat Reader (.PDF) formatted file on a compact disk, suitable for publishing on the MCDOT website. Cost estimates and other data prepared on spreadsheets shall be submitted electronically (Microsoft Excel) by the Consultant along with the specified number of hard copies. DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Scope of Services Project Specific Project No.: TT0342 Contract No.: 2021-025 Revised: August 2019 Page 6 of 8 1200.1 Phase No. 1 95% PS&E Submittal The Consultant will prepare 95% level design documents, specifications, and cost estimates. Jacobs will attend a 95% comment review meeting, provide a summary of comments and respond to comments. 1200.2 Phase No. 1 100% PS&E Submittal The Consultant will prepare 100% level sealed for construction documents, specifications, and cost estimates. Jacobs will attend a 100% comment review meeting, provide a summary of comments and respond to comments. 1200.3 Phase No. 1 Sealed PS&E Submittal The Consultant will prepare and submit sealed construction documents, specifications, and cost estimates. 1200.4 Phase No. 2 95% PS&E Submittal The Consultant will prepare 95% level design documents, specifications, and cost estimates. Jacobs will attend a 95% comment review meeting, provide a summary of comments and respond to comments. 1200.5 Phase No. 2 100% PS&E Submittal The Consultant will prepare 100% level sealed for construction documents, specifications, and cost estimates. Jacobs will attend a 100% comment review meeting, provide a summary of comments and respond to comments. 1200.6 Phase No. 2 Sealed PS&E Submittal The Consultant will prepare and submit sealed construction documents, specifications, and cost estimates. 1200.7 Phase No. 2 Design Exception The Consultant will prepare a Design Exception for superelevation for the McKellips Road horizontal curve at Alma School Road, following the latest template in the current MCDOT RDM (page 1-1). The submittal will include a fully compliant design which meets current standards for superelevation. The fully compliant design will be at 15% level of development and submitted as an exhibit on a roll plot. Jacobs will attend a comment review meeting, provide a summary of comments and respond to comments. SECTION 300 BIDDING PHASE 1300.1 Phase No. 1 Technical Assistance The Consultant shall provide technical assistance and respond to design questions during the advertisement period of the project. 1300.2 Phase No. 1 Preparation of Addenda The Consultant shall prepare addenda that may be required to clarify or correct the plans or Special Provisions. 1300.3 Phase No. 1 Pre-Bid Conference The Consultant shall attend a pre-bid conference for all contractors interested in bidding on the project and shall be prepared to answer contractor’s questions. DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Scope of Services Project Specific Project No.: TT0342 Contract No.: 2021-025 Revised: August 2019 Page 7 of 8 1300.4 Phase No. 1 Bid Opening After bid opening, the Consultant shall assist MCDOT in analyzing bids when requested to do so. 1300.5 Phase No. 2 Technical Assistance The Consultant shall provide technical assistance and respond to design questions during the advertisement period of the project. 1300.6 Phase No. 2 Preparation of Addenda The Consultant shall prepare addenda that may be required to clarify or correct the plans or Special Provisions. 1300.7 Phase No. 2 Pre-Bid Conference The Consultant shall attend a pre-bid conference for all contractors interested in bidding on the project and shall be prepared to answer contractor’s questions. 1300.8 Phase No. 2 Bid Opening After bid opening, the Consultant shall assist MCDOT in analyzing bids when requested to do so. SECTION 400 POST DESIGN Post Design Services shall be provided as outlined herein. 1400.1 Phase No. 1 Pre-Construction Conference The Consultant shall attend a pre-construction conference and shall be prepared to answer Contractor’s questions. 1400.2 Phase No. 1 Request for Information (RFIs) The Consultant shall review and respond to the Contractor’s request for information (RFI) or clarification of design issues contained within the project plans and specifications. For estimating purposes, it is assumed the Contractor will have 15 RFIs. 1400.3 Phase No. 1 Begin Construction The Consultant shall attend weekly construction meetings and shall be prepared to answer the Contractor’s questions. For estimating purposes, it is assumed there will be 8 construction meetings that will be attended by the Consultant. The Consultant shall attend on-site construction meetings as necessary and shall be prepared to answer the Contractor’s questions. For estimating purposes, it is assumed there will be 3 on-site construction meetings that will be attended by the Consultant. The Consultant shall review and approve Contractor submittals and shop drawings associated with products and procedures for construction of improvements specified in the project plans and specifications. For estimating purposes, it is assumed the Contractor will have 4 submittals. 1400.4 Phase No. 1 End Construction The Consultant shall attend a final walk-thru inspection of the project once the Contractor has obtained substantial completion from MCDOT. The Consultant shall not be responsible for providing record drawings. DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Scope of Services Project Specific Project No.: TT0342 Contract No.: 2021-025 Revised: August 2019 Page 8 of 8 1400.5 Phase No. 1 Project Administration and Close-Out The Consultant shall finalize project documentation. A certificate of performance will be submitted to MCDOT once all work is complete and final invoice submitted. 1400.6 Phase No. 2 Pre-Construction Conference The Consultant shall attend a pre-construction conference and shall be prepared to answer Contractor’s questions. 1400.7 Phase No. 2 Request for Information (RFIs) The Consultant shall review and respond to the Contractor’s request for information (RFI) or clarification of design issues contained within the project plans and specifications. For estimating purposes, it is assumed the Contractor will have 15 RFIs. 1400.8 Phase No. 2 Begin Construction The Consultant shall attend weekly construction meetings and shall be prepared to answer the Contractor’s questions. For estimating purposes, it is assumed there will be 8 construction meetings that will be attended by the Consultant. The Consultant shall attend on-site construction meetings as necessary and shall be prepared to answer the Contractor’s questions. For estimating purposes, it is assumed there will be 3 on-site construction meetings that will be attended by the Consultant. The Consultant shall review and approve Contractor submittals and shop drawings associated with products and procedures for construction of improvements specified in the project plans and specifications. For estimating purposes, it is assumed the Contractor will have 4 submittals. 1400.9 Phase No. 2 End Construction The Consultant shall attend a final walk-thru inspection of the project once the Contractor has obtained substantial completion from MCDOT. The Consultant shall not be responsible for providing record drawings. 1400.10 Phase No. 2 Project Administration and Close-Out The Consultant shall finalize project documentation. A certificate of performance will be submitted to MCDOT once all work is complete and final invoice submitted. END SCOPE OF SERVICES DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A McKellips Road, Loop 101 to Alma School Road Engineering Firm JACOBS PROJECT NO. TT0342 Contract No. 2021-25 ESTIMATED DIRECT LABOR PERSON BILLING CLASSIFICATION HOURS RATE/HOUR TOTAL Project Manager/Senior Task Manager 260 68.56 $ 17,826 $ Senior Project Engineer 244 74.83 $ 18,259 $ Project Engineer 262 62.83 $ 16,461 $ Traffic Engineer 36 36.94 $ 1,330 $ CADD Technician 336 35.73 $ 12,005 $ Electrical Engineer 18 38.60 $ 695 $ Project Controls 4 43.26 $ 173 $ Project Administration 70 26.46 $ 1,852 $ 1,230 Hours Estimated Labor Cost 68,601 $ Overhead 99.41% 68,196 $ Subtotal 136,797 $ ESTIMATED DIRECT EXPENSES (Listed By Item At Estimated Actual Cost - NO MARKUP) Travel - $ Plotting - $ Miscellaneous Expenses - $ Total Estimated Expenses - $ ESTIMATED OUTSIDE SERVICES AND CONSULTANTS Firm Cost Huitt-Zollars 86,341 $ J2 Engineering & Environmental 6,707 $ Total Estimated Outside Services 93,048 $ PROFIT (Direct Labor +Overhead) 10% 13,679.73 TOTAL ESTIMATED FEE 243,525 $ CONTRACT TIME Calendar Days (Figures Rounded To The Nearest $1) Consultant Firm Signature Date DERIVATION OF COST PROPOSAL SUMMARY 3/26/2013 Page 1 of 1 DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A June 27, 2022 Mr. Judah Cain, P.E. Jacobs 101 N. First Ave., Suite 2600 Phoenix, Arizona 85003 Reference: McKellips Road – Project No. TT0342 Scope of Work - Project Specific Final Design; Projects 1 & 2 Huitt-Zollars Proposal No. P313700.02 Dear Mr. Cain: Huitt-Zollars, Inc. (Huitt-Zollars) (Subconsultant) appreciates the opportunity to provide this proposal for professional engineering consulting services to Jacobs (Client) on the Project Specific Final Design; Projects 1 & 2 for the McKellips Road project; Salt River Pima - Maricopa Indian Community (Project). Our proposal is based upon the scope of services, compensation, schedule, terms and conditions and attachments contained herein. In January 2022 the project advertised for construction. McDOT rejected the one bid received and has opted to repackage TT0342 into two projects. Project 1 will construct underground facilities including sewer lines, waterlines and storm drain. Project 2 will construct the remaining above ground facilities. Huitt-Zollars is tasked specifically with the completion of all storm drain and drainage related tasks. Specifically, we understand that we will provide the following: I. SCOPE OF SERVICES: 1 SECTION 100 PROJECT MANAGEMENT 1.1 Project Progress Meetings (100.6): Regular progress meetings with McDOT staff and other project stakeholders will be held for Projects No. 1 and No. 2 as McDOT deems necessary. Eight virtual progress meetings are anticipated during the Final Design stages for Projects No. 1 and No. 2. The Subconsultant will attend each meeting prepared to discuss design concerns and comment resolutions. No more than two (2) of the Subconsultant’s staff will attend each progress meeting. 2 SECTION 200 SUBMITTALS 2.1 Project No. 1 95% PS&E Submittal (200.1): Prepare 95% level design documents, specifications, and cost estimates. Huitt-Zollars will attend a 95% comment review meeting, provide a summary of comments and respond to comments. 2.2 Project No. 1 100% PS&E Submittal (200.2): Prepare 100% level sealed for construction documents, specifications, and cost estimates. Huitt-Zollars will attend DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A McKellips Road – Project No. TT0342 Scope of Work - Project Specific Final Design; Projects 1 & 2 Huitt-Zollars Proposal No. P313700.02 Page | 2 a 100% comment review meeting, provide a summary of comments and respond to comments. 2.3 Project No. 1 Sealed PS&E Submittal (200.3): Prepare and submit sealed construction documents, specifications, and cost estimates. 2.4 Project No. 2 95% PS&E Submittal (200.4): Prepare 95% level design documents, specifications, and cost estimates. Huitt-Zollars will attend a 95% comment review meeting, provide a summary of comments and respond to comments. 2.5 Project No. 2 100% PS&E Submittal (200.5): Prepare 100% level sealed for construction documents, specifications, and cost estimates. Huitt-Zollars will attend a 100% comment review meeting, provide a summary of comments and respond to comments. 2.6 Project No. 2 Sealed PS&E Submittal (200.6): Prepare and submit sealed construction documents, specifications, and cost estimates. 3 SECTION 300 BIDDING PHASE Not Applicable for Huitt-Zollars 4 SECTION 400 POST DESIGN 4.1 Project No. 1 Pre-Construction Conference (400.1): Attend a pre-construction conference and be prepared to answer Contractor’s questions. 4.2 Project No. 1 Request for Information (400.2): Review and respond to the Contractor’s Request for Information (RFI) or clarification of design issues contained within the project plans and specifications. For estimating purposes, it is assumed the Contractor will have 5 RFIs to comments. 4.3 Project No. 1 Begin Construction (400.3): Attend weekly construction meetings and be prepared to answer the Contractor’s questions. For estimating purposes, it is assumed there will be 6 on-site construction meetings that will be attended by the Subconsultant. Attend on-site construction meetings as necessary and be prepared to answer the Contractor’s questions. For estimating purposes, it is assumed there will be 2 on-site construction meetings attended by the Subconsultant. Review and approve Contractor submittals and shop drawings associated with products and procedures for construction of improvements specified in the project plans and specifications. For estimating purposes, it is assumed the Contractor will have 2 submittals. 4.4 Project No. 1 End Construction (400.4): Attend final walk-thru inspection of the project once the Contractor has obtained substantial completion from McDOT. The Subconsultant shall not be responsible for providing record drawings. DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A McKellips Road – Project No. TT0342 Scope of Work - Project Specific Final Design; Projects 1 & 2 Huitt-Zollars Proposal No. P313700.02 Page | 3 4.5 Project No. 1 Project Administration and Close-Out (400.5): Finalize project documentation. 4.6 Project No. 2 Pre-Construction Conference (400.6): Attend a pre-construction conference and shall be prepared to answer Contractor’s questions. 4.7 Project No. 2 Request for Information (400.7): Review and respond to the Contractor’s Request for Information (RFI) or clarification of design issues contained within the project plans and specifications. For estimating purposes, it is assumed the Contractor will have 2 RFIs.to comments. 4.8 Project No. 2 Begin Construction (400.8): Attend weekly construction meetings and be prepared to answer the Contractor’s questions. For estimating purposes, it is assumed there will be 2 on-site construction meetings that will be attended by the Subconsultant. Attend on-site construction meetings as necessary and be prepared to answer the Contractor’s questions. For estimating purposes, it is assumed there will be 1 on-site construction meetings attended by the Subconsultant. Review and approve Contractor submittals and shop drawings associated with products and procedures for construction of improvements specified in the project plans and specifications. For estimating purposes, it is assumed the Contractor will have 2 submittals. 4.9 Project No. 2 End Construction (400.9): Attend final walk-thru inspection of the project once the Contractor has obtained substantial completion from McDOT. The Subconsultant shall not be responsible for providing record drawings. 4.10 Project No. 2 Project Administration and Close-Out (400.10): Finalize project documentation. III. COMPENSATION: Since the level of effort for these scope elements are not easily defined, the fee for these services has been established with an estimated budget and will be billed monthly on a Time and Materials (T&M) basis using the attached Hourly Rate Sheet (see Attachment A). 1 SECTION 100 PROJECT MANAGEMENT 1.1 Project Progress Meetings (100.6):....................................... (T&M) Total for Section 200 Submittals: .................................. $3,527 (T&M) 2 SECTION 200 SUBMITTALS 2.1 Project No. 1 95% PS&E Submittal (200.1):......................... (T&M) DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A McKellips Road – Project No. TT0342 Scope of Work - Project Specific Final Design; Projects 1 & 2 Huitt-Zollars Proposal No. P313700.02 Page | 4 2.2 Project No. 1 100% PS&E Submittal (200.2):....................... (T&M) 2.3 Project No. 1 Sealed PS&E Submittal (200.3): .................. (T&M) 2.4 Project No. 2 95% PS&E Submittal (200.4):......................... (T&M) 2.5 Project No. 2 100% PS&E Submittal (200.5):....................... (T&M) 2.6 Project No. 2 Sealed PS&E Submittal (200.6): .................. (T&M) Total for Section 200 Submittals: .................................. $62,350 (T&M) 3 SECTION 300 BIDDING PHASE Not Applicable for Huitt-Zollars 4 SECTION 400 POST DESIGN 4.1 Project No. 1 Pre-Construction Conference (400.1):........... (T&M) 4.2 Project No. 1 Request for Information (400.2): .................... (T&M) 4.3 Project No. 1 Begin Construction (400.3): ........................... (T&M) 4.4 Project No. 2 End Construction (400.4):............................... (T&M) 4.5 Project No. 2 Project Admin. and Close-Out (400.5): .......... (T&M) 4.6 Project No. 1 Pre-Construction Conference (400.1):........... (T&M) 4.7 Project No. 1 Request for Information (400.2): .................... (T&M) 4.8 Project No. 1 Begin Construction (400.3): ........................... (T&M) 4.9 Project No. 2 End Construction (400.4):............................... (T&M) 4.10 Project No. 2 Project Admin. and Close-Out (400.5): ........ (T&M) Total for Section 400 Post Design: ............................... $20,240 (T&M) 5 Reimbursables 5.2 Reimbursable expenses include deliveries, mileage, reproductions, etc. Expenses shall be compensated based upon the attached Hourly Rate Sheet. Total Estimated Budget Our estimated budget for this project is $86,117. The total is $86,341 including the reimbursable expenses of $224. See Attachment A. III. EXCLUDED SERVICES: Excluded Scope Items include, but are not limited to the following: 1. Meeting minutes 2. As-built survey IV. CLIENT PROVIDED ITEMS: Client shall provide Huitt-Zollars with the following: 1. Signed Contract DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A McKellips Road – Project No. TT0342 Scope of Work - Project Specific Final Design; Projects 1 & 2 Huitt-Zollars Proposal No. P313700.02 Page | 5 V. SCHEDULE: Following receipt of your notice to proceed and a signed contract we anticipate starting on the work at the yet to be established pre-construction kickoff meeting. VI. AUTHORIZATION: Should this proposal meet with your approval and acceptance, please sign and return to our office by e-mail to phoskin@huitt-zollars.com. We will schedule the above services as soon as we receive your authorization. If you have any questions about any aspect of this proposal, please do not hesitate to give us a call. Sincerely, HUITT-ZOLLARS, INC. Doug Both Project Manager Paul Hoskin Vice President Attachments: A- Derivation of Cost B- Derivation of Hours C- Expenses Accepted and Approved for Jacobs (Signature) (Name) (Title) (Date) DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Attachment A Derivation of Cost DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A 3/26/2013 Page 1 of 1 McKellips Road - Project 1; PS&E Submittal Huitt-Zollars PROJECT NO. TT0342 Contract No. 2015-30 (Figures Rounded To The Nearest $1) ESTIMATED DIRECT LABOR PERSON BILLING CLASSIFICATION HOURS RATE/HOUR TOTAL Project Principal 29 $ 87.57 $ 2,540 Project Manager 161 $ 51.90 $ 8,356 Sr. Project Engineer - $ 55.29 $ - Sr. Project Representative 16 $ 43.99 $ 704 Project Engineer 309 $ 41.47 $ 12,814 Engineer/Designer 90 $ 32.74 $ 2,947 605 Hours Estimated Labor Cost $ 27,361 Overhead 186.13% $ 50,927 Subtotal $ 78,288 ESTIMATED DIRECT EXPENSES (Listed By Item At Estimated Actual Cost - NO MARKUP) Travel $ 224 Plotting Miscellaneous Expenses $ - Total Estimated Expenses $ 224 ESTIMATED OUTSIDE SERVICES AND CONSULTANTS Firm Cost Consultant Y $ - Consultant Z $ - Total Estimated Outside Services $ - PROFIT (Direct Labor +Overhead) 10% 86,117 TOTAL ESTIMATED FEE $ 86,341 CONTRACT TIME Calendar Days Consultant Firm Signature Date DERIVATION OF COST PROPOSAL SUMMARY DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Attachment B Derivation of Hours DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A 3/26/2013 Page 1 of 1 Huitt-Zollars Contract No. 2015-30 TASK Project Principal Project Manager Sr. Project Rep. Project Engineer Engineer/ Designer Total $ 87.57 $ 51.90 $ 43.99 $ 41.47 $ 32.74 1.1 Project Progress Meetings (Assumes 8 Virtual Mtgs) 12 12 24.0 2.1 Project No. 1 95% PS&E Submittal (200.1) 6 24 8 60 24 122.0 2.2 Project No. 1 100% PS&E Submittal (200.2) 6 12 28 16 62.0 2.3 Project No. 1 Sealed PS&E Submittal (200.3) 3 8 16 8 35.0 2.4 Project No. 2 95% PS&E Submittal (200.4) 6 28 8 80 24 146.0 2.5 Project No. 2 100% PS&E Submittal (200.5) 4 12 24 12 52.0 2.6 Project No. 2 Sealed PS&E Submittal (200.6) 2 6 12 6 26.0 3.1 Project No. 1 Technical Assistance (300.1) Not Applicable 3.2 Project No. 1 Preparation of Addenda (300.2) Not Applicable 3.3 Project No. 1 Pre-Bid Conference (300.3) Not Applicable 3.4 Project No. 1 Bid Opening (300.4) Not Applicable 3.5 Project No. 2 Technical Assistance (300.5) Not Applicable 3.6 Project No. 2 Preparation of Addenda (300.6) Not Applicable 3.7 Project No. 2 Pre-Bid Conference (300.7) Not Applicable 3.8 Project No. 2 Bid Opening (300.8) Not Applicable 4.1 Project No. 1 Pre-Construction Conference (Assume 1-4 Hour Mtg) (400.1) 4 4 8.0 4.2 Project No. 1 Request for Information; Assume 5 RFIs (400.2) 1 5 15 21.0 4.3 Project No. 1 Begin Construction (Assume 6 Weekly & 2 Additional On-site Mtgs) (400.3) 18 18 36.0 4.4 Project No. 1 End Construction (Assume 1- 6 Hour Mtg) (400.4) 6 6 12.0 4.5 Project No. 1 Project Administration and Close-out (400.5) 6 8 14.0 4.6 Project No. 2 Pre-Construction Conference (Assume 1- 4 Hour Mtg) (400.6) 4 4 8.0 4.7 Project No. 2 Request for Information (Assume 2 RFIs) (400.7) 1 2 6 9.0 4.8 Project No. 2 Begin Construction (Assume 2 Weekly & 1 Additional On-site Mtgs) (400.8) 6 6 12.0 4.9 Project No. 2 End Construction (Assume 1- 4 Hour Mtg) (400.9) 4 4 8.0 4.10 Project No. 2 Project Administration and Close-out (400.10) 4 6 10.0 29 161 16 309 90 605.0 ESTIMATED STAFF HOURS - PHASE DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A Attachment C Estimate of Direct Expenses DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A 3/26/2013 Page 1 of 1 McKellips Road - Project 1; PS&E Submittal Huitt-Zollars PROJECT NO. TT0342 Contract No. 2015-30 Travel A. Local Mileage at $ 0.56 400 miles Subtotal Travel $ 224 Plotting B. Exhibits at $ 0.25 exhibits $ - C. Plots at $ 1.00 1 plots $ 1 D. Plan Submittals Half Size Bond Copies at $ 0.10 1 Copies Full Size Bond Copies at $ 1.00 1 Copies Subtotal Plotting Miscellaneous Expenses C. Other $ - Subtotal Miscellaneous Expenses $ - ESTIMATED OUTSIDE SERVICES & CONSULTANTS Consultant Y $ - Consultant Z $ - TOTAL ESTIMATED OUTSIDE SERVICES $ - TOTAL ESTIMATED EXPENSES $ 224 ESTIMATE OF DIRECT EXPENSES DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A DocuSign Envelope ID: DFD45074-9AD7-4BEE-B054-6108D2687E0A