CI LDV REVISED .PDF

Office of Procurement Services

GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition
dollar amount is above $10,000, The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors
approval is required if the acquisition Is over $100,000, This form must be submitted for approval to: Office of Procurement
Services | 160 $ 4th Ave | Phoenix, AZ 85003, Fax number: 602.506.6766, The signed form must be retained in the purchasing
file, Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract
a Cl form Is valid from July 1 thru June 30th of each Fiscal Year,

DEPARTMENT NAME Maricopa County Sheriff's Office DEPARTMENT RX#

PROPOSED CONTRACT VENDOR veo entre vee 02/17/2024
Company: LDV Custom Specialty Vehicles REQUESTED DELIVERY
Address; 180 Industrial Dr : Date;
City, State; Burlington, WI Biers wae: 227800
Zip/Postal Code; | 53105
Phone: (000)000-0000 Accounting String: Approve $42,800 add
Fax: support@Idvusa.com Ys
Contact Name: | Rick Zinnen

_DESCRIPTION OF GOODS ORSERVICES REQUIRED:
The estimated cost of this Procurement Is: Is $100k oy |> $100k

Is this a Technology Procurement? | |Yes|¥ |No

This procurement will update a 2008 Freight Liner Veh#45709 (Incident Command Post) with 32000 miles on it. The lighting, wiring, TV
monitors, Data Satellite systems are all end of life. The vehicle has about 900,000 invested in it. In order to prolong the life we are asking we
upgrade this to 2022 technology from the 2008 technology/systems. This vehicle is integrated with 3 other vehicles also purchased from LDV
to provide scene support for the Sheriff's Office.

***Requesting approval to increase the Cl from the original amount of $185,000 to an amount NTE $227,800. The additional funds will cover
the current change order for $22,728.14 and any subsequent change orders up to an additional $20,000. Also requesting approval to extend
the competition impracticable approve to FY2023.

COMPETITION IMPRACTICABLE CATEGORY (check applicable box, attach documentation or provide explanation below.)
Maricopa County ProcurementCode MC1-351 states; “CompetitionImpracticable” meansan acquisition where, competition |s
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.

' Paranal or cearihatt sratacanes er a seis or valde

+ Department perception that the vendor is the best qualified (this should be determined through a competitive process)
+ Lack of department planning resulting in limited time to conduct a competitive procurement

+ Special incentive or deal offered (can be assessed in open and competitive solicitation)

* Department_convenience
[_|srant specified (supporting documents attached) Oey ne sours additions, or upgrades available

[Ly ]Prand compatibility available from only one source (no other
distributors)

[Mailing lists, subscriptions or media advertising

L_ Warranty voided if service provided by other contract vendor [other proprietary situation

[_ other (Provide written explanation below)

THIS1S A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page ifneeded):

As LDV has built our Explosives Truck (EOD), Hostage Negotiations Vehicle, Scene Intelligence Vehicle
(TACMAV) and this Incident Command Vehcile they are set up to share the resources and data from the scene
between them. The vehicles are alos set up to share power in case of a failure of one to provide seamless scene
information. These vehicles are used during special events like the Super Bowl, Phoenix, Raceway, Chase Field
Major events. They are also used for Palo Verde, major flooding like recently in Gila Bend, Major Fires or other
natural or man made disasters. Without the ability to work between the vehicles which is a LDV umbilical cord
that allows the monitors to share data on different TV channels between all the trucks. This allows any truck to
go to a channel and see what the others are looking at. As LDV has all the build specs from the original builds
this would make other companies trying to make this all work impossible. By upgrading the ICP this will prolong
the life of the vehicle by another 10-15 years at a fraction of the cost of a new up-fitted command vehicle.

SEARCH
Asearch was conducted consisting of: (check all that apply) RESULTS
[_] Market research [public notice given, list [Jno alternatives were identified
Other vendors contacted Other no alternatives were deemed acceptable
U O Wiecause (explain below);

Describe the search from above in detail:

using any other vehicle would require us to send all vehicles at once to the manufacture and
have them try and figure out how to make the trucks work together. The ability to use these
trucks together allows for the best scene management and safety to the public giving Incident
Command the most accurate information. Equipment Services has used local vendors to
attempt to fix some issues as equipment has died and we have lost capabilities that are needed
in large scale events due to this.

PRICE
MC1-352-B states; The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
rocess Is advantageous to the County; and the sco} uration, and estimated total dollar value of the procurement.

Price has been fairly and reasonably established by: C Comparison to public sector contract pricing
Eee ontvanast comparable purchases . O Discount off published catalog pricing

_ CO Market survey
O Independent estimate Oo Other, explain:

Describe methodology and results (attach any written supporting data, e.g,, survey or market analysis):
Quote received from LDV. Quote doesn't include tax. Per vendor breakdown is $113,060+ tax for
parts and $56,500 for labor totaling $175,891.36. Requesting approval $185,000 for incidental
charges that may come up during completion of upgrade.

*“*Purchase order PDI322*3587 issued to LDV on 02/10/22. After starting upgrades on command
post the vendor discovered the mast needs to be rebuilt and the exterior emergency and scene
lights need to be replaced at a cost of $22,728.14 (change order #1 dated 06/01/22). In addition to
change order #1, MCSO is also requesting $20,000 for other issues that may arise during the
upgrade resulting in additional costs to complete the project.

CERTIFICATIONS

I certify:

1) | recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. | have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;

2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.

Department Head or Department Head Delegate Signature (Required)

Jim Prindiville Jim Prindiville pxcstcznrastrraas ore 1/24/2022
Printed Name Signature Date

Office of Procurement Services

The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.

Recommended to BOS for approval.

Kevin Tyne, Director, OPS Hsin Tye Dighally signedboy evi Tyne, _ January 25, 2022
Printed Name Signature Date

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