CONTRACT 220226-RFP NADABURG CONTRACT .PDF

CONTRACT HEAD START CHILD CARE SERVICES  
220226-RFP 
 
 
This contract is entered into this 22nd day of June, 2022 by and between Maricopa County (“County”), a 
political subdivision of the State of Arizona, and Nadaburg Unified School District, an Arizona corporation 
(“Contractor”) for the purchase of Head Start Child Care Services. The Contractor shall provide 2 
classrooms for children 0-3 years of age (8 children per classroom). 
 
1.0 
CONTRACT TERM 
 
1.1 
This contract is for a term of one year, beginning on the 1st of July, 2022 and ending the 
30th of June, 2023. 
 
2.0 
OPTION TO RENEW 
 
The County may, at its option and with the concurrence of the Contractor, renew the term of this 
contract up to a maximum of four additional year(s), (or at the County’s sole discretion, extend the 
contract on a month-to-month basis for a maximum of six months after expiration). The Contractor 
shall be notified in writing by the Office of Procurement Services of the County’s intention to renew 
the contract term at least 60 calendar days prior to the expiration of the original contract term. 
 
3.0 
CONTRACT COMPLETION 
 
In preparation for contract completion, the Contractor shall make all reasonable efforts for an 
orderly transition of its duties and responsibilities to another provider and/or to the County. This 
may include, but is not limited to, preparation of a transition plan and cooperation with the County 
or other providers in the transition. The transition includes the transfer of all records and other data 
in the possession, custody, or control of the Contractor that are required to be provided to the 
County either by the terms of this agreement or as a matter of law. The provisions of this clause 
shall survive the expiration or termination of this agreement. 
 
4.0 
PAYMENTS 
 
4.1 
As consideration for performance of the duties described herein, County shall pay 
Contractor the sum(s) stated in Exhibit D – Pricing Sheet. 
 
4.2 
Payment shall be made upon the County’s receipt of a properly completed invoice. 
 
4.3 
INVOICES 
 
4.3.1 
The Contractor shall submit one legible copy of their detailed invoice before 
payment(s) will be made. Incomplete invoices will not be processed. At a 
minimum, the invoice must provide the following information: 
 
• 
Company name, address, and contact information 
• 
County bill-to name and contact information 
• 
Contract serial number 
• 
County purchase order number

SERIAL 220226-RFP 
 
• 
Invoice number and date 
• 
Payment terms – Net 0 
• 
Date of service or delivery 
• 
Total amount due 
  
4.3.2 
Invoices shall be submitted to HSDFinance@Maricopa.gov 
 
4.3.3 
Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order. 
  
4.3.4 
Payment shall only be made to the Contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program. This is an electronic funds 
transfer (EFT) process. After contract award, the Contractor shall complete the 
Vendor Registration Form accessible from the County Department of Finance 
Vendor 
Registration 
Web 
Site 
https://www.maricopa.gov/5169/Vendor-
Information. 
  
4.3.5 
EFT payments to the routing and account numbers designated by the Contractor 
shall include the details on the specific invoices that the payment covers. The 
Contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details. 
 
4.4 
APPLICABLE TAXES 
 
4.4.1 
It is the responsibility of the Contractor to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in 
contract award. 
 
4.4.2 
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide Contractor any advice or guidance regarding taxes. If you have questions 
regarding your tax liability, seek advice from a tax professional prior to submitting 
your bid. You may also find information at https://www.azdor.gov/Business.aspx. 
Once your bid is submitted, the offer is valid for the time specified in this solicitation, 
regardless of mistake or omission of tax liability. If the County finds overpayment 
of a project due to tax consideration that was not due, the Contractor will be liable 
to the County for that amount, and by contracting with the County agrees to remit 
any overpayments back to the County for miscalculations on taxes included in a 
bid price. 
 
4.4.3 
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, 
and local taxes applicable to their operation and any persons employed by the 
Contractor. Contractor shall, and require all subcontractors to, hold Maricopa 
County harmless from any responsibility for taxes, damages, and interest, if 
applicable, contributions required under Federal and/or State and local laws and 
regulations, and any other costs including: transaction privilege taxes, 
unemployment 
compensation 
insurance, 
Social 
Security, 
and 
workers’ 
compensation. Contractor may be required to establish, to the satisfaction of 
County, that any and all fees and taxes due to the City or the State of Arizona for 
any license or transaction privilege taxes, use taxes, or similar excise taxes are 
currently paid (except for matters under legal protest). 
 
5.0 
AVAILABILITY OF FUNDS 
 
5.1 
The provisions of this contract relating to payment for services shall become effective when 
funds assigned for the purpose of compensating the Contractor as herein provided are 
actually available to County for disbursement. The County shall be the sole judge and

SERIAL 220226-RFP 
 
authority in determining the availability of funds under this contract. County shall keep the 
Contractor fully informed as to the availability of funds. 
 
5.2 
If any action is taken by, any State agency, Federal department, or any other agency or 
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in 
connection with, this contract, County may amend, suspend, decrease, or terminate its 
obligations under, or in connection with, this contract. In the event of termination, County 
shall be liable for payment only for services rendered prior to the effective date of the 
termination, provided that such services are performed in accordance with the provisions 
of this contract. County shall give written notice of the effective date of any suspension, 
amendment, or termination under this section, at least 10 days in advance. 
 
6.0 
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE) 
 
The County is a member of the SAVE cooperative purchasing group. SAVE includes the State of 
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. 
Under the SAVE Cooperative Purchasing Agreement, and with the concurrence of the successful 
respondent under this solicitation, a member of SAVE may access a contract resulting from a 
solicitation issued by the County. If contractor does not want to grant such access to a member of 
SAVE, state so in contractor’s bid. In the absence of a statement to the contrary, the County will 
assume that contractor does wish to grant access to any contract that may result from this bid. The 
County assumes no responsibility for any purchases by using entities. 
 
7.0 
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs) 
 
County currently holds ICPAs with numerous governmental entities. These agreements allow those 
entities, with the approval of the Contractor, to purchase their requirements under the terms and 
conditions of the County contract. It is the responsibility of the non-County government entity to 
perform its own due diligence on the acceptability of the contract under its applicable procurement 
rules, processes, and procedures. Certain governmental agencies may not require an ICPA and 
may utilize this contract if it meets their individual requirements. Other governmental agencies may 
enter into a separate Statement of Work with the Contractor to meet their own requirements. The 
County is not a party to any uses of this contract by other governmental entities. 
 
8.0 
TERMS AND CONDITIONS 
 
8.1 
INDEMNIFICATION 
 
8.1.1 
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
contractor, the contractor shall defend, indemnify, and hold harmless the County 
(as Owner), its agents, representatives, officers, directors, officials, and employees 
from and against all claims, damages, losses, and expenses (including, but not 
limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted 
from, the negligent acts, errors, omissions, or mistakes relating to the performance 
of this contract. 
 
8.1.2 
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder.

SERIAL 220226-RFP 
 
8.1.3 
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section. 
 
8.1.4 
The scope of this indemnification does not extend to the sole negligence of County. 
 
8.2 
INSURANCE 
 
8.2.1 
Contractor, at Contractor’s own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County. The form of any insurance policies and forms must be acceptable to 
County. 
 
8.2.2 
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract. 
 
8.2.3 
In the event that the insurance required is written on a claims-made basis, 
Contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed. 
 
8.2.4 
Contractor’s insurance shall be primary insurance as respects County, and any 
insurance or self-insurance maintained by County shall not contribute to it. 
 
8.2.5 
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies. 
 
8.2.6 
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require Contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit. 
 
8.2.7 
The insurance policies required by this contract, except Workers’ Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials, and employees as additional insureds. 
 
8.2.8 
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of Contractor’s work or service. 
 
8.2.9 
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers. 
 
8.2.9.1 Commercial General Liability

SERIAL 220226-RFP 
 
Commercial General Liability (CGL) insurance and, if necessary, 
Commercial Umbrella insurance with a limit of not less than $2,000,000 
for each occurrence, $4,000,000 Products/Completed Operations 
Aggregate, and $4,000,000 General Aggregate Limit. The policy shall 
include coverage for premises liability, bodily injury, broad form property 
damage, personal injury, products and completed operations and blanket 
contractual coverage, and shall not contain any provisions which would 
serve to limit third party action over claims. There shall be no endorsement 
or modifications of the CGL limiting the scope of coverage for liability 
arising from explosion, collapse, or underground property damage. 
 
8.2.9.2 Automobile Liability 
 
Commercial/Business Automobile Liability insurance with a combined 
single limit for bodily injury and property damage of not less than 
$1,000,000 each occurrence with respect to any of the Contractor’s 
owned, hired, and non-owned vehicles assigned to or used in performance 
of the Contractor’s work or services or use or maintenance of the premises 
under this contract.  
 
8.2.9.3 Workers’ Compensation 
 
8.2.9.3.1 Workers’ compensation insurance to cover obligations imposed 
by Federal and State statutes having jurisdiction of Contractor’s 
employees engaged in the performance of the work or services 
under this contract; and Employer’s Liability insurance of not 
less than $1,000,000 for each accident, $1,000,000 disease for 
each employee, and $1,000,000 disease policy limit.  
 
8.2.9.3.2 Contractor, its subcontractors, and sub-subcontractors waive all 
rights against this contract and its agents, officers, directors, and 
employees for recovery of damages to the extent these 
damages are covered by the workers’ compensation and 
Employer’s Liability or Commercial Umbrella Liability insurance 
obtained by Contractor, its subcontractors, and its sub-
subcontractors pursuant to this contract. 
 
8.2.8.4 Professional Liability Insurance 
 
Contractor shall maintain Professional Liability insurance which will 
provide coverage for any and all acts arising out of the work or services 
performed by the contractor under the terms of this contract, with a limit of 
not less than $1,000,000 for each claim, and $3,000,000 aggregate 
claims. 
 
8.2.9.5 Sexual Molestation and Physical Abuse 
 
The policy shall be endorsed to include coverage for sexual molestation 
and physical abuse at limits not less than $2,000,000.00 per occurrence 
and $4,000,000.00 aggregate. These limits may be included within a 
General Liability policy, Professional Liability policy or provided by 
separate endorsement with its own limits as required. Contractor must 
provide the following statement on their Certificate(s) of Insurance: 
“Sexual molestation and physical abuse coverage is included.” 
Policies/certificates stating that “Sexual molestation and physical abuse 
coverage is not excluded” do not meet this requirement.

SERIAL 220226-RFP 
 
8.2.10 Certificates of Insurance 
 
8.2.10.1 Prior to contract award, Contractor shall furnish the County with valid 
and complete Certificates of Insurance, or formal endorsements as 
required by the contract in the form provided by the County, issued by 
Contractor’s insurer(s), as evidence that policies providing the required 
coverage, conditions and limits required by this contract are in full force 
and effect. Such certificates shall identify this contract number and title. 
 
8.2.10.2 In the event any insurance policy(ies) required by this contract is (are) 
written on a claims-made basis, coverage shall extend for two years past 
completion and acceptance of Contractor’s work or services and as 
evidenced by annual certificates of insurance. 
 
8.2.10.3 If a policy does expire during the life of the Contract, a renewal certificate 
must be sent to County 15 calendar days prior to the expiration date. 
 
8.2.10.4 Certificates of Insurance shall identify Maricopa County as the additional 
insured/certificate holder as follows: 
 
Maricopa County 
c/o Risk Management 
301 W Jefferson St, Suite 910 
Phoenix, AZ 85003 
 
8.2.11 Cancellation and Expiration Notice 
 
Applicable to all insurance policies required within the insurance requirements of 
this contract, Contractor’s insurance shall not be permitted to expire, be 
suspended, be canceled, or be materially changed for any reason without 30 days 
prior written notice to Maricopa County. Contractor must provide to Maricopa 
County, within two business days of receipt, if they receive notice of a policy that 
has been or will be suspended, canceled, materially changed for any reason, has 
expired, or will be expiring. Such notice shall be sent directly to Maricopa County 
Office of Procurement Services and shall be mailed, or hand delivered to 301 W. 
Jefferson St., 7th Floor, Phoenix, AZ 85003, or emailed to the procurement officer 
noted in the solicitation. 
 
8.3 
FORCE MAJEURE 
 
8.3.1 
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes include, but are not limited to, 
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other 
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is 
declared or not), civil war, riots, rebellion, revolution, insurrection, military or 
usurped power or confiscation, terrorist activities, nationalization, government 
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or 
failure of electricity or telecommunication service, and pandemic. 
 
8.3.2 
Each party, as applicable, shall give the other party notice of its inability to perform 
and particulars in reasonable detail of the cause of the inability. Each party must 
use best efforts to remedy the situation and remove, as soon as practicable, the 
cause of its inability to perform or comply. 
 
8.3.3 
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages

SERIAL 220226-RFP 
 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated. 
 
8.4 
ORDERING AUTHORITY 
 
Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA) with a 
purchase card for payment. 
 
8.5 
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION 
 
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved. 
 
8.6 
PURCHASE ORDERS 
 
8.6.1 
County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the Contractor for actual and documentable costs incurred by the 
Contractor in response to the purchase order. The County will not reimburse the 
Contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order. 
 
8.6.2 
Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County procurement officer with written notification to follow. Contractor 
specifically acknowledges to be bound by this cancellation policy. 
 
8.7 
BACKGROUND CHECK 
 
Respondents may be required to pass multiple background checks (e.g. Sheriff’s Office, 
County Attorney's Office, Courts, as well as Maricopa County general government) to 
determine if the respondent is acceptable to do business with the County. This applies to, 
but is not limited to, the company, subcontractors, and employees, and the failure to pass 
these checks shall deem the respondent non-responsible. 
 
8.8 
SUSPENSION OF WORK 
 
The procurement officer may order the Contractor, in writing, to suspend, delay, or interrupt 
all or any part of the work of this contract for the period of time that the procurement officer 
determines appropriate for the convenience of the County. No adjustment shall be made 
under this clause for any suspension, delay, or interruption to the extent that performance 
would have been so suspended, delayed, or interrupted by any other cause, including the 
fault or negligence of the Contractor. No request for adjustment under this clause shall be 
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable 
after the termination of the suspension, delay, or interruption, but not later than the date of 
final payment under the contract. 
 
8.9 
STOP WORK ORDER 
 
8.9.1 
The procurement officer may, at any time, by written order to the Contractor, 
require the Contractor to stop all, or any part, of the work called for by this contract 
for a period of 90 calendar days after the order is delivered to the Contractor, and 
for any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the Contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order

SERIAL 220226-RFP 
 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the Contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either: 
 
8.9.1.1 cancel the stop work order; or  
 
8.9.1.2 terminate the work covered by the order as provided in the Termination for 
Default or the Termination for Convenience clause of this contract. 
 
8.9.1.3 The procurement officer may make an equitable adjustment in the delivery 
schedule and/or contract price, and the contract shall be modified, in 
writing, accordingly, if the Contractor demonstrates that the stop work 
order resulted in an increase in costs to the Contractor 
 
8.10 
TERMINATION FOR CONVENIENCE 
 
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the Contractor. 
 
8.11 
TERMINATION FOR DEFAULT 
 
8.11.1 The County may, by written Notice of Default to the Contractor, terminate this 
contract in whole or in part if the Contractor fails to: 
 
8.11.1.1 deliver the supplies or to perform the services within the time specified 
in this contract or any extension;  
 
8.11.1.2 make progress, so as to endanger performance of this contract; or 
 
8.11.1.3 perform any of the other provisions of this contract. 
 
8.11.2 The County’s right to terminate this contract under these subparagraphs may be 
exercised if the Contractor does not cure such failure within 10 business days (or 
more if authorized in writing by the County) after receipt of a Notice to Cure from 
the procurement officer specifying the failure. 
 
8.12 
PERFORMANCE 
 
It shall be the Contractor’s responsibility to meet the proposed performance requirements. 
Maricopa County reserves the right to obtain services on the open market in the event the 
Contractor fails to perform, and any price differential will be charged against the Contractor. 
 
8.13 
CONTRACTOR EMPLOYEE MANAGEMENT 
 
8.13.1 Contractor shall endeavor to maintain the personnel proposed in their proposal 
throughout the performance of this contract. 
 
8.13.2 If Contractor personnel’s employment status changes, Contractor shall provide 
County a list of proposed replacements with equivalent or greater experience. 
 
8.13.3 Under no circumstances shall the implementation schedule to be impacted by a 
personnel change on the part of the Contractor. 
 
8.13.4 Contractor shall not reassign any key personnel identified in their proposal without 
the express consent of the County. 
 
8.13.5 County reserves the right to request the replacement of any Contractor personnel 
at any time, for any reason.

SERIAL 220226-RFP 
 
8.14 
USAGE REPORT 
 
The Contractor shall furnish the County a usage report, upon request, delineating the 
acquisition activity governed by the contract. The format of the report shall be approved by 
the County and shall disclose the quantity and dollar value of each contract item by 
individual unit of measure. 
 
8.15 
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST 
 
Notice is given that, pursuant to A.R.S. § 38-511, the County may cancel any contract 
without penalty or further obligation within three years after execution of the contract, if any 
person significantly involved in initiating, negotiating, securing, drafting, or creating the 
contract on behalf of the County is at any time, while the contract or any extension of the 
contract is in effect, an employee or agent of any other party to the contract in any capacity 
or consultant to any other party of the contract with respect to the subject matter of the 
contract. Additionally, pursuant to A.R.S. § 38-511, the County may recoup any fee or 
commission paid or due to any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County from any other party to 
the contract arising as the result of the contract. 
 
8.16 
OFFSET FOR DAMAGES 
 
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the Contractor any amounts Contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the contract. 
 
8.17 
SUBCONTRACTING 
 
8.17.1 The Contractor may not assign to another Contractor or subcontract to another 
party for performance of the terms and conditions hereof without the written 
consent of the County. All correspondence authorizing subcontracting must 
reference the bid serial number and identify the job or project. 
 
8.17.2 The subcontractor’s rate for the job shall not exceed that of the prime Contractor’s 
rate, as bid in the pricing section, unless the prime Contractor is willing to absorb 
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime 
Contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime Contractor’s 
invoice. 
 
8.18 
AMENDMENTS 
 
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County. 
 
8.19 
ADDITIONS/DELETIONS OF REQUIREMENTS 
 
The County reserves the right to add and/or delete materials and services to a contract. If 
a service requirement is deleted, payment to the Contractor will be reduced proportionately, 
to the amount of service reduced in accordance with the bid price. If additional materials 
or services are required from a contract, prices for such additions will be negotiated 
between the Contractor and the County. 
 
8.20 
RIGHTS IN DATA 
 
8.20.1 The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any

SERIAL 220226-RFP 
 
available information that is relevant to a contract and to the performance 
thereunder. 
 
8.20.2 Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity. 
 
8.21 
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW 
 
8.21.1 In accordance with Section MC1-373 of the Maricopa County Procurement Code, 
the Contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions, which could be more than six years, whichever is longest. 
The County, Federal or State auditors and any other persons duly authorized by 
the department shall have full access to and the right to examine, copy, and make 
use of, any and all said materials. 
 
8.21.2 If the Contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the Contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented. 
 
8.22 
AUDIT DISALLOWANCES 
 
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the Contractor equal to the 
amount of the disallowance, or to require reimbursement forthwith of the disallowed amount 
by the Contractor by issuing a check payable to Maricopa County. 
 
8.23 
STRICT COMPLIANCE 
 
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract. 
 
8.24 
VALIDITY 
 
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract. 
 
8.25 
SEVERABILITY 
 
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract. 
 
8.26 
RELATIONSHIPS 
 
8.26.1 In the performance of the services described herein, the Contractor shall act solely 
as an independent Contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the Contractor.

SERIAL 220226-RFP 
 
 
8.26.2 The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the Contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless previously approved by the County. 
 
8.27 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 
 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842. 
 
8.28 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 
 
8.28.1 The undersigned (authorized official signing on behalf of the Contractor) certifies 
to the best of his or her knowledge and belief that the Contractor, its current 
officers, and directors: 
 
8.28.1.1 are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction; 
 
8.28.1.2 have not within a three-year period preceding this contract: 
 
8.28.1.2.1 been convicted of fraud or any criminal offense in connection 
with obtaining, attempting to obtain, or as the result of 
performing a government entity (Federal, State or local) 
transaction or contract; or 
 
8.28.1.2.2 been convicted of violation of any Federal or State antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification or destruction of records, making false 
statements, or receiving stolen property regarding a 
government entity transaction or contract; 
 
8.28.1.3 are not presently indicted or criminally charged by a government entity 
(Federal, State or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, State or local) 
transaction or contract; 
 
8.28.1.4 are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and  
 
8.28.1.5 have not within a three-year period preceding this contract had any 
public transaction (Federal, State or local) terminated for cause or 
default. 
 
8.28.2 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution. 
 
8.28.3 The Contractor shall include, without modification, this clause in all lower tier 
covered transactions (i.e. transactions with subcontractors or sub-subcontractors) 
and in all solicitations for lower tier covered transactions related to this contract. If

SERIAL 220226-RFP 
 
this clause is applicable to a subcontractor or sub-subcontractor, the Contractor 
shall include the information required by this clause with their bid. 
 
8.29 
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS 
 
8.29.1 By entering into the contract, the Contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). The Contractor shall obtain statements from its 
subcontractors certifying compliance and shall furnish the statements to the 
procurement officer upon request. These warranties shall remain in effect through 
the term of the contract. The Contractor and its subcontractors shall also maintain 
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform 
and Control Act of 1986, as amended from time to time, for all employees performing 
work under the contract and verify employee compliance using the E-Verify system 
and shall keep a record of the verification for the duration of the employee’s 
employment or at least three years, whichever is longer. I-9 forms are available for 
download at www.uscis.gov. 
 
8.29.2 The County retains the legal right to inspect documents of Contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 8.29.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
Contractor or any of its subcontractors are not in compliance, the County will 
consider this a material breach of the contract and may pursue any and all remedies 
allowed by law, including, but not limited to: suspension of work, termination of the 
contract for default, and suspension and/or debarment of the Contractor. All costs 
necessary to verify compliance are the responsibility of the Contractor. 
 
8.30 
CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO 
INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS 
 
8.30.1 The parties agree that this contract and employees working on this contract will be 
subject to the Contractor employee whistleblower protections established by Title 
41 U.S.C. § 4712 and Section 3.908 of the Federal Acquisition Regulation. 
 
8.30.2 Contractor shall inform its employees in writing, in the predominant language of 
the workforce, of employee whistleblower rights and protections under 41 U.S.C. 
§ 4712, as described in Section 3.908 of the Federal Acquisition Regulation. 
Documentation of such employee notification must be kept on file by Contractor 
and copies provided to County upon request. 
 
8.30.3 Contractor shall insert the substance of this clause, including this paragraph, in all 
subcontracts over the simplified acquisition threshold ($250,000 as of fiscal year 
2018). 
 
8.31 
CONTRACTOR LICENSE REQUIREMENT 
 
8.31.1 The Contractor shall procure all permits, insurance, and licenses, and pay the 
charges and fees necessary and incidental to the lawful conduct of his/her 
business, and as necessary complete any requirements, by any and all 
governmental or non-governmental entities as mandated to maintain compliance 
with and remain in good standing. The Contractor shall keep fully informed of 
existing and future trade or industry requirements, and Federal, State, and local 
laws, ordinances, and regulations which in any manner affect the fulfillment of a 
contract and shall comply with the same. Contractor shall immediately notify both

SERIAL 220226-RFP 
 
Office of Procurement Services and the department of any and all changes 
concerning permits, insurance, or licenses. 
 
8.32 
INFLUENCE 
 
8.32.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902. 
 
8.32.2 An attempt to influence includes, but is not limited to: 
 
8.32.2.1 A person offering or providing a gratuity, gift, tip, present, donation, 
money, entertainment or educational passes or tickets, or any type of 
valuable contribution or subsidy that is offered or given with the intent to 
influence a decision, obtain a contract, garner favorable treatment, or 
gain favorable consideration of any kind. 
 
8.32.3 If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract.  
 
8.33 
CONFIDENTIAL INFORMATION 
 
8.33.1 Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the Contractor’s obligation regarding such information. 
 
8.33.2 The Contractor shall establish and maintain procedures and controls that are 
adequate to assure that no information contained in its records and/or obtained 
from the County or from others in carrying out its functions (services) under the 
contract shall be used by or disclosed by it, its agents, officers, or employees, 
except as required to efficiently perform duties under the contract. The Contractor’s 
procedures and controls, at a minimum, must be the same procedures and controls 
it uses to protect its own proprietary or confidential information. If, at any time 
during the duration of the contract, the County determines that the procedures and 
controls in place are not adequate, the Contractor shall institute any new and/or 
additional measures requested by the County within 15 business days of the 
written request to do so. 
 
8.33.3 Any requests to the Contractor for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination. 
 
8.34 
PUBLIC RECORDS 
 
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the County at the Maricopa County Office of Procurement Services. Offers shall 
be open to public inspection and copying after contract award and execution, except for 
such offers or sections thereof determined to contain proprietary or confidential information 
by the Office of Procurement Services. If an offeror believes that information in its offer or 
any resulting contract should not be released in response to a public record request, under 
Arizona law, the offeror shall indicate the specific information deemed confidential or 
proprietary and submit a statement with its offer detailing the reasons that the information 
should not be disclosed. Such reasons shall include the specific harm or prejudice which 
may arise from disclosure. The records manager of the Office of Procurement Services 
shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code.

SERIAL 220226-RFP 
 
8.35 
INTEGRATION 
 
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied. 
 
8.36 
UNIFORM ADMINISTRATIVE REQUIREMENTS 
 
By entering into this contract, the Contractor agrees to comply with all applicable provisions 
of 
Title 
2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq. 
 
8.37 
GOVERNING LAW 
 
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona. 
 
8.38 
PRICES 
 
Contractor warrants that prices extended to County under this contract are no higher than 
those paid by any other customer for these or similar services. 
 
8.39 
ORDER OF PRECEDENCE 
 
In the event of a conflict in the provisions of this contract and Contractor’s license 
agreement, if applicable, the terms of this contract shall prevail. 
 
8.40 
INCORPORATION OF DOCUMENTS 
 
8.40.1 The following are to be attached to and made part of this Contract: 
 
8.40.1.1 Exhibit A – Vendor Information 
 
8.40.1.2 Exhibit A-1 Child Care Center Budget Plans (Each area submitted) 
 
8.40.1.3 Exhibit B – Scope of Work & Service Delivery Methodology 
 
8.40.1.4 Exhibit C – Services Area Selection & Age Group Selection 
 
8.40.1.5 Exhibit D – Child Care Services Checklist 
 
8.40.1.6 Exhibit E – Program Calendar 
 
8.40.1.7 Exhibit F – Equal Employment Opportunity Certification 
 
8.40.1.8 Exhibit G – Certification Regarding Debarment  
 
8.40.1.9 Exhibit H – Lobbying Packet

SERIAL 220226-RFP 
 
8.41 
NOTICES 
 
All notices given pursuant to the terms of this contract shall be addressed to: 
 
For County: 
 
Maricopa County 
Office of Procurement Services 
301 W. Jefferson St., 7th Floor 
Phoenix, Arizona 85003-1647 
 
Maricopa County  
Human Services Department 
Eve Del Real, Assistant Director 
234 North Central 3rd Floor 
Phoenix AZ 85004 
eve.delreal@maricopa.gov 
602-372-3710 
 
For Contractor: 
 
Nadaburg Unified School District 
Kerre Laabs 
32919 Center St 
Wittmann, AZ 85361 
 
8.42 
INQUIRIES 
 
8.42.1 Inquiries concerning information herein must be submitted prior to the question 
deadline date/time posted in the e-procurement platform, Periscope S2G, using 
the link in the “Q&A” tab. 
 
8.42.2 Administrative telephone/email inquiries shall be addressed to: 
 
ELIZABETH KUTTNER, PROCUREMENT OFFICER 
TELEPHONE: (602) 506-0099  
Elizabeth.Kuttner@maricopa.gov 
 
8.42.3 Inquiries may be submitted by telephone but must be followed up in writing. No 
oral communication is binding on Maricopa County.

SERIAL 220226-RFP 
 
 
IN WITNESS WHEREOF, this contract is executed on the date set forth above. 
 
 
CONTRACTOR 
 
 
 
 
 
 
 
 
 
AUTHORIZED SIGNATURE 
 
 
 
 
 
 
 
 
PRINTED NAME AND TITLE 
 
 
 
 
 
 
 
 
ADDRESS 
 
 
 
 
 
DATE 
 
 
 
MARICOPA COUNTY 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
CHAIRMAN, BOARD OF SUPERVISORS 
 
 
DATE 
 
 
ATTESTED: 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
CLERK OF THE BOARD 
 
 
 
 
DATE 
 
 
APPROVED AS TO FORM: 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
DEPUTY COUNTY ATTORNEY  
 
 
 
DATE 
 
 
Kerre Laabs, Director of Business Services
32919 Center St, Wittmann, AZ  85361
06/16/2022

SERIAL 220226-RFP 
 
 
EXHIBIT A 
VENDOR INFORMATION  
 
COMPANY NAME: 
NADABURG UNIFIED SCHOOL DISTRICT 
DOING BUSINESS AS (dba): 
MAILING ADDRESS: 
32919 CENTER ST 
REMIT TO ADDRESS: 
WITTMANN, AZ 85361 
TELEPHONE NUMBER: 
623-388-2100 
FAX NUMBER: 
623-388-2915 
WWW ADDRESS: 
WWW.NADABURGSD.ORG 
REPRESENTATIVE NAME: 
KERRE LAABS 
REPRESENTATIVE  TELEPHONE NUMBER: 
623-388-2130 
REPRESENTATIVE EMAIL ADDRESS 
klaabs@nadaburgsd.org  
UNIQUE ENTITY IDENTIFIER 
HKGBN17ZB476 
 
 
YES 
NO 
REBATE 
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO 
PURCHASE FROM THIS CONTRACT: 
 
 
 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: 
 
 
 
 
PAYMENT TERMS  
NET ZERO

SERIAL 220226-RFP 
 
EXHIBIT A-1 
CHILD CARE BUDGET PLANS 
 
EARLY HEADSTART BUDGET 2022-2023 
EXPENSE CATEGORY 
DESCRIPTION DETAIL 
AMOUNT 
PERSONNEL 
Salary for two teachers, 40 
hours/week @ $18.00/hr; one 
aide, 40 hours/week @ $14.00/hr 
 $ 104,000.00  
FRINGE BENEFITS 
Based on 25% of salary for 
employer paid benefits (Social 
Security, Medicare, State 
Retirement, Long-Term Disability, 
Unemployment Insurance, 
Workers Compensation, and 
Health Insurance) 
 $   26,000.00  
SUPPLIES/FOOD 
Including consumbables, 
office/classroom supplies, 
replacement of furniture in the 
classroom, and food 
 $   20,000.00  
ADMINISTRATIVE COSTS (must not exceed 
15% of total contracted amount) 
Allocated portion of insurance, 
utilities, director's time, and Child 
Care Licensing fees 
 $   22,500.00  
INCOME CATEGORY 
Maricopa County Reimbursement 
for Child Care and Education of 15 
HS enrolled children 
 $ 172,500.00

SERIAL 220226-RFP 
 
EXHIBIT B 
SCOPE OF WORK & SERVICE DELIVERY METHODOLOGY 
 
 
1.0 
SCOPE OF WORK  
 
1.1 
PROGRAM REQUIREMENTS 
 
Contractor will provide all children with a safe, nurturing, engaging, enjoyable and secure 
learning environment. The environment will help the children gain the skills and confidence 
necessary to succeed in their present environment. This development will prepare children 
for later responsibilities in school and life. These requirements are all in line and comply 
with the requirements of Head Start Performance Standards and the Head Start Act. 
 
The HS Child Care Services initiative is grounded in six key areas that result in establishing 
quality, early childhood programs for children: 
 
1.1.1 
Family Eligibility, Recruitment, Enrollment, and Attendance 
 
1.1.2 
Staff and Professional Development 
 
1.1.3 
Facilities and Ratio 
 
1.1.4 
Child Development and Education 
 
1.1.5 
Health and Safety 
 
1.1.6 
Administrative and Financial Management. 
 
1.2 
FAMILY ELIGIBILITY, RECRUITMENT, ENROLLMENT, AND ATTENDANCE 
 
The Contractor shall be required to:  
 
1.2.1 
assist in identifying eligible children, refer families to the program, keep attendance 
record and maintain enrollment of a child until child transitions to toddler room or 
kindergarten; 
 
1.2.2 
assist in identifying eligible children receiving child care subsidies and maintaining 
25 percent of enrollment opportunities with children receiving child care subsidies; 
 
1.2.3 
enter attendance into the Maricopa County Child Plus web-based management 
system on a daily basis. Designate the appropriate absence codes to the child’s 
attendance records; 
 
1.2.4 
support full family participation in the program and not exclude or create barriers 
that would affect attendance; and address any data entry errors and oversee 
corrections of errors on a weekly basis; 
 
1.2.5 
develop relationships with parents and structure services to encourage trust and 
respectful, ongoing two-way communication between staff and parents to create 
welcoming program environments that incorporate the unique cultural, ethnic, and 
linguistic backgrounds of families in the program and community; 
 
1.2.6 
provide parents with opportunities to participate in the program as employees or 
volunteers; 
 
1.2.7 
ensure a child is not expelled or unenrolled from HS because of a child’s or parent’s 
behavior;

SERIAL 220226-RFP 
 
1.2.8 
ensure family fees related to late pick up do not exceed current child care rates; 
and 
 
1.2.9 
assist in the collection of non-Federal share match through in-kind donations of 
goods or services such as family literacy activities and in home curriculum tasks. 
 
1.3 
STAFF AND PROFESSIONAL DEVELOPMENT 
 
The Contractor shall be required to:  
 
1.3.1 
Conduct interviews, verify references, and obtain criminal record checks prior to 
employment that include: 
 
1.3.1.1 
conduct a sex offender registry check;  
 
1.3.1.2 
state or tribal criminal history records, including fingerprint checks; or, 
 
1.3.1.3 
Federal Bureau of Investigation criminal history records, including 
fingerprint checks; and 
 
1.3.1.4 
child abuse and neglect state registry check. 
 
1.3.2 
Staff Hire Requirements: 
 
1.3.2.1 For EHS classrooms: Hire and retain two qualified teachers per classroom 
with a minimum of an Infant and Toddler Child Development Associate 
(CDA). 
 
1.3.2.2 For HS classrooms: Hire and retain qualified teacher(s) that with a degree 
(Associates, Bachelors or Masters) in Early Childhood or related field with 
a minimum of 18 credit hours of child development coursework, and one 
teacher assistant with a preschool CDA or who is enrolled in a CDA or 
degree seeking program for each classroom. 
 
1.3.3 
Ensure all staff completes first aid and cardiopulmonary resuscitation (CPR), 
health screening with Tuberculosis (TB) results and have a food handler’s card 
prior to working in the EHS/HS classroom. 
 
1.3.4 
If a qualified teacher or teacher assistant is absent or a vacancy occurs, the use 
of substitutes or temporary staff may be allowed if they meet the required 
qualifications. 
 
1.3.5 
New staff and volunteers must participate in an orientation that focuses on, at a 
minimum, the goals and underlying program philosophy and implementation within 
10 days of start date which includes: 
 
1.3.5.1 
Staff roles and responsibilities; 
 
1.3.5.2 
Accident and emergency procedures; 
 
1.3.5.3 
Recognition of signs of illness and infestation; 
 
1.3.5.4 
Sudden Infant death Syndrome (SIDS); 
 
1.3.5.5 
Child guidance principles;  
 
1.3.5.6 
Hand washing techniques; 
 
1.3.5.7 
Diapering and toileting techniques;

SERIAL 220226-RFP 
 
 
1.3.5.8 
Food preparation; 
 
1.3.5.9 
Bloodborne pathogens; 
 
1.3.5.10 Mandated child abuse/neglect reporting; 
 
1.3.5.11 Sun safety; 
 
1.3.5.12 Safety in outdoor activity area; and 
 
1.3.5.13 Maricopa County Supervision of children policy. 
 
1.3.6 
Participate in on-going professional development activities provided by MCHSD 
including intensive coaching for teachers and directors as well as opportunities to 
be observed and receive feedback and modeling of effective teacher practices 
directly related to program performance goals; and needed specific trainings as 
designated by the coach or specialist. 
 
1.3.7 
Enroll staff in the Arizona Early Childhood Workforce Registry. 
 
1.3.8 
Teaching staff must attend at a minimum three in-person training opportunities that 
includes pre-service, mid-service, and end of year event. 
 
1.3.9 
Teaching staff must participate in the quarterly webinar series. 
 
1.3.10 Teaching staff must complete a minimum of 18 clock hours of professional 
development per year. 
 
1.3.11 Fill vacant teacher positions within 30 days. 
 
1.3.12 Compensate teachers and assistants when participating in professional 
development opportunities outside of working hours. 
 
1.3.13 Provide at a minimum three hours of paid time monthly for lesson planning and 
recording child observation into Teaching Strategies (TSG) assessment system. 
 
1.3.14 Ensure that all staff and volunteers abide by the Standards of Conduct that include 
the requirements of HS Performance Standard and the HS Act: 
 
1.3.14.1 Ensure staff and volunteers implement positive strategies to support 
children’s well-being and prevent and address challenging behavior. 
 
1.3.14.2 Ensure staff and volunteers do not maltreat or endanger the health or 
safety of children, including, at a minimum, that staff must not: 
 
1.3.14.2.1 Use corporal punishment; 
 
1.3.14.2.2 Use isolation to discipline a child; 
 
1.3.14.2.3 Bind or tie a child to restrict movement or tape a child’s 
mouth; 
 
1.3.14.2.4 Use or withhold food as a punishment or reward; 
 
1.3.14.2.5 Use toilet learning/training methods that punish, demean, or 
humiliate a child;

SERIAL 220226-RFP 
 
1.3.14.2.6 Use any form of emotional abuse, including public or private 
humiliation, rejecting, terrorizing, extended ignoring, or 
corrupting a child; 
 
1.3.14.2.7 Physically abuse a child; 
 
1.3.14.2.8 Use any form of verbal abuse, including profane, sarcastic 
language, threats, or derogatory remarks about the child or 
child’s family; or, 
 
1.3.14.2.9 Use physical activity or outdoor time as a punishment or 
reward. 
 
1.3.15 Require staff and volunteers to comply with program confidentiality policies 
concerning personally identifiable information about children, families, and other 
staff members. 
 
1.3.16 Personnel policies and procedures must include appropriate penalties for staff and 
volunteers who violate the standards of conduct. 
 
1.3.17 Ensure that teaching staff and assistants receive annual performance appraisals 
that include professional development plans. 
 
1.3.18 Conduct the complete background check for each teaching staff and other related 
program staff at least once every five years, which must include each of the four 
checks:  
 
1.3.18.1 the sex offender registry check, 
 
1.3.18.2 child abuse and neglect (CAN) state registry check, 
 
1.3.18.3 state or tribal criminal history check with fingerprints, and 
 
1.3.18.4 FBI criminal history check with fingerprints. 
 
1.3.19 Center directors, assistant directors, and owners must attend scheduled Directors 
Academy sessions provided by MCHSD. 
 
1.3.20 Center directors participate in assessment of leadership to identifying strengths, 
areas of needed support, and participate in intensive coaching. 
 
1.3.21 Provide training opportunities to kitchen staff on appropriate meal service, food 
allergy and appropriate food substitutions, and sanitation. 
 
1.4 
RATIO 
 
The contracted child care center providers shall be required to: The Contractor shall be 
required to: 
 
1.4.1 
Ensure adult-child ratios and group sizes meet HS standards during hours of 
operation: 
 
1.4.1.1 
EHS - classrooms are not to exceed a group size of eight children per 
classroom with ratios of one teacher for every four children. In certain 
circumstances group size can increase to nine children with three 
teachers and maintain the required ratio during all EHS operating hours.

SERIAL 220226-RFP 
 
1.4.1.2 
HS Option - one teacher for every ten children with a total group size of 
not more than twenty and maintain the required ratio during all HS 
operating hours. 
 
1.5 
FACILITIES 
 
The Contractor shall be required to:  
 
1.5.1 
Ensure all facilities and physical environment meet or exceed the HS performance 
standards requirements and maintain current state child care licensure at all times; 
 
1.5.2 
Ensure any facility leases are current and in good standing; 
 
1.5.3 
Maintain the child care licensing requirement of 35 square ft. per child for indoor 
space and 75 square ft. per child for outdoor space; 
 
1.5.4 
Attain a signed release from the property owner, if applicable, when engaging in 
facility modification or renovation with contracted funds;  
 
1.5.5 
Facility structures requiring renovations/modifications located in flood zones or 
experiencing drainage issues are the sole responsibility of the Contractor; 
 
1.5.6 
Provide notice with proposal of renovations to contracted classrooms with a 
detailed cost estimate of proposed activity, with a minimum of three quotes; 
 
1.5.7 
Maintain all facilities renovated or repaired with HS funds in good repair in 
accordance with all applicable federal, state, and local laws, rules, and regulations, 
including HS requirements, zoning requirements, building codes, health, and 
safety regulations and childcare licensing standards. Facility renovations 
conducted with contracted funds are subject to Federal Interest; 
 
1.5.8 
Ensure facility is free of firearms/weapons; 
 
1.5.9 
Maintain air conditioning and heating system that are in good repair; 
 
1.5.10 Kitchen, toilets, and hand washing facilities are adequate, clean, in good repair, 
and easily reached/accessible by children; 
 
1.5.11 Provide all related supplies and materials for the care of enrolled children including 
individual diapers/wipes; 
 
1.5.12 Create a designated space for breast feeding mothers; 
 
1.5.13 Ensure indoor/outdoor play area have developmentally appropriate equipment; 
 
1.5.14 Ensures children have accessible indoor/outdoor safe drinking water;  
 
1.5.15 Provide adequate indoor and outdoor storage space;  
 
1.5.16 Ensure teaching staff have daily access to computers and printers for 
communication, lesson planning, and participation in web-based record keeping 
systems; 
 
1.5.17 Provide working high-speed internet; 
 
1.5.18 Conduct, at least once a month, unannounced fire and emergency evacuation drills 
and maintain fire drill log onsite for review; 
 
1.5.19 Maintain inventory log of purchases made with contracted funds;

SERIAL 220226-RFP 
 
 
1.5.20 Provide notice of broken or damaged equipment purchased with contracted funds 
which would be disposed by the contracted vendor; 
 
1.5.21 Provide locked storage or filing system for confidential records;  
 
1.5.22 Maintain fire extinguisher and first aid kit in each contracted classroom; 
 
1.5.23 Ensure facilities are free of pests. Fumigation notices are provided to families at a 
minimum three - four business days prior;  
 
1.5.24 Ensure that facilities are free from pollutants, hazards and toxins that are 
accessible to children and could endanger children’s safety; 
 
1.5.25 Ensure that emergency lighting is available; 
 
1.5.26 Provide a facility that is designed to prevent child injury and free from hazards, 
including choking, strangulation, electrical, and drowning hazards, hazards posed 
by appliances and all other safety hazards; 
 
1.5.27 Provide space to host parent meetings and family engagement or recruitment 
events; 
 
1.5.28 Provide space for Family Support Specialist to meet with parents, workspace to 
document family contacts, communicate with referral agencies, and other 
administrative duties, as needed. 
 
1.6 
CHILD DEVELOPMENT AND EDUCATION 
 
The Contractor shall be required to: 
 
1.6.1 
Provide 10 hours of care per EHS or HS operating day, Monday through Friday, 
7:30 a.m.- 5:30 p.m., for no less than 48 weeks each year at no cost to parents; 
 
1.6.2 
Teaching 
staff 
implement 
well-organized 
learning 
environments 
with 
developmentally appropriate schedules, lesson plans, and indoor and outdoor 
learning experiences that provide adequate opportunities for choice, play, 
exploration, and experimentation among a variety of learning, sensory, and motor 
experiences and: 
 
1.6.2.1 
For infants and toddlers, promote relational learning and include 
individualized and small group activities that integrate appropriate daily 
routines into a flexible schedule of learning experiences; and, 
 
1.6.2.2 
For preschool age children, include teacher-directed and child-initiated 
activities, active and quiet learning activities, and opportunities for 
individual, small group, and large group learning activities. 
 
1.6.3 
Utilize the Creative Curriculum instructional approach, and ensure curriculum 
fidelity to support the early learning of enrolled children;  
 
1.6.4 
Support instructional staff to effectively implement curricula and at a minimum 
monitor curriculum implementation and fidelity, and provide support, feedback, and 
supervision;  
 
1.6.5 
Offer parents the opportunity to learn about and to provide feedback on selected 
curricula and instructional materials used in the program; 
 
1.6.6 
Support dual language learners:

SERIAL 220226-RFP 
 
 
1.6.6.1 
For an infant or toddler dual language learner, include teaching practices 
that focus on the development of the home language, when there is a 
teacher with appropriate language competency, and experiences that 
expose the child to English; 
 
1.6.6.2 
For a preschool age dual language learner, include teaching practices 
that focus on both English language acquisition and the continued 
development of the home language. 
 
1.6.7 
Implement an intentional, age-appropriate approach to accommodate children’s 
need to nap or rest: 
 
1.6.7.1 
Provided preschool aged children a regular rest time every day and 
encourage but not force rest or nap. Must provide alternative quiet 
learning activities for children who do not need or want to rest or nap. 
 
1.6.8 
Implement snack and mealtimes in ways that support development and learning:  
 
1.6.8.1 
For bottle-fed infants, this approach must include holding infants during 
feeding to support socialization;  
 
1.6.8.2 
Snack and mealtimes must be structured and used as learning 
opportunities that support teaching staff-child interactions and foster 
communication and conversations that contribute to a child’s learning, 
development, and socialization; and 
 
1.6.8.3 
Family style meals are to be served to children. Teaching staff must 
provide sufficient time for children to eat, not use food as reward or 
punishment, and not force children to finish their food. 
 
1.6.9 
Sustain positive affect and use routines, such as handwashing and diapering, 
transitions between activities as opportunities for strengthening development, 
learning and skill growth; 
 
1.6.10 Provide daily age appropriate indoor/outdoor physical activity for all infants, 
toddlers, and preschool age children. A program must not use physical activity as 
reward or punishment; 
 
1.6.11 Conduct initial developmental and social/emotional screening using Ages and 
Stages Questionnaires (ASQ) and Devereux Early Childhood Assessment DECA; 
 
1.6.12 Conduct ongoing assessment of children using Teaching Strategies GOLD 
(TSG/GOLD) to individualize lesson plans, instruction and learning for each child. 
Complete assessment three times per year; 
 
1.6.13 Inform parents, about the purposes of and the results from screenings and 
assessments and discuss their child’s progress. Teaching staff to participate in 
discussions regarding a child’s Individualized Family Service Plan (IFSP) or 
Individualized Education Program (IEP); 
 
1.6.14 Ensure teaching staff are communicating observations and developmental 
milestones to parents via the TADPOLES app purchased for the facility; 
 
1.6.15 Engage parents in the full range of child development services including two 
teacher - parent conferences each year in the child’s home or at a mutually agreed 
location; 
 
1.6.16 Provide opportunities for children with disabilities to participate in all HS/EHS

SERIAL 220226-RFP 
 
activities, with appropriate modifications; 
 
1.6.17 Participate in consultation with Inclusion Specialist on children’s disabilities of 
special needs issues; 
 
1.6.18 Participate in consultation with Mental Health Professional on children’s social- 
emotional health issues; 
 
1.6.19 Provide appropriate indoor and outdoor supervision of children at all times, utilize 
procedures that support child supervision such as use of dry erase boards to state 
number of children present at all time, using the buddy system during transitions, 
periodic head counts, and establishing teacher supervision zones in classrooms 
and playgrounds; 
 
1.6.20 Release children to only authorized adults; and 
 
1.6.21 Support dental health by encouraging daily tooth brushing.  
 
1.7 
HEALTH AND SAFETY 
 
The Contractor shall be required to: 
 
1.7.1 
Provide classroom level health, dental, health, and nutrition services through 
participation in CACFP and Empower program for Child Care providers; 
 
1.7.2 
Identify each child’s nutritional health needs, taking into account available health 
information, including the child’s health records, and family and staff concerns, 
including special dietary requirements, food allergies. Provide appropriate 
nutritional alternatives as requested in the Special Meal Request; 
 
1.7.3 
Ensure that each child receives meals and snacks that provide 2/3 of the child’s 
daily nutritional needs; 
 
1.7.4 
Ensure bottle-fed infants are never laid down to sleep with a bottle; 
 
1.7.5 
Ensure children are up to date on immunizations; 
 
1.7.6 
Ensure that children are supervised at all times within both sight and sound and 
the use of active supervision techniques and systems. Provide evidence that child 
supervision strategies are being monitored by center supervisors/administrators; 
 
1.7.7 
Indoor and outdoor premises are cleaned daily and kept free of undesirable and 
hazardous materials and logs are kept current. Outdoor play areas must be 
arranged so as to prevent any child from leaving the premises and getting into 
unsafe and unsupervised areas; 
 
1.7.8 
Implement safe sleep practices and provide adequate spacing and appropriate 
equipment to accommodate napping; 
 
1.7.9 
All contracted classrooms must have door chimes/alarms on all doors and ensure 
they are in good working order; including infant rooms; 
 
1.7.10 Infant classrooms have a “No outside shoe” policy posted outside the classroom 
and alternatives are offered outside the classroom door such as disposable 
booties, or clean single use socks which are washed at the end of the day; 
 
1.7.11 Implement policies and procedures for storage, administrations, and record of 
administration of medication;

SERIAL 220226-RFP 
 
1.7.12 Have emergency evacuation routes posted in facilities; 
 
1.7.13 Develop and implement policies and plans of action for emergencies that require 
rapid response on the part of staff are posted in the facilities; 
 
1.7.14 Report to MCHSD immediately: 
 
1.7.14.1 Incidents of a HS/EHS enrolled child left unsupervised for any length of 
time. 
  
1.7.14.2 Physical injury of a HS/EHS enrolled child. 
 
1.7.14.3 Revocation or suspension of a Child Care License, Arizona Department 
of Economic Security (AZ DES) contract, or CACFP contract. 
 
1.7.14.4 New reports of staff or child involvement with Child Protective Services 
(CPS) related to alleged incidence of child abuse or neglect. 
 
1.7.14.5 Complaints received from HS/EHS parents. 
 
1.7.15 Distribute immunization request letters to parents by designated timeline; 
 
1.7.16 Support and facilitate vision and hearing screenings;  
 
1.7.17 Ensure smoke and carbon monoxide detectors are in each classroom; and 
 
1.7.18 Ensure lockdown procedures are reviewed by teaching staff and posted. 
 
1.8 
ADMINISTRATIVE MANAGEMENT 
 
The Contractor shall be required to:  
 
1.8.1 
Support the record keeping and reporting of activities and/or services that help 
meet the non-Federal share match requirements; 
 
1.8.2 
Participate in annual program self-assessment and in the development and 
implementation of program improvement plans;  
 
1.8.3 
Participate in ongoing monitoring of compliance to standards and contract, engage 
in a positive approach to continuous program improvement; 
 
1.8.4 
Establish and implement policies and procedures including personnel policies that 
meet HS Performance Standards; 
 
1.8.5 
Maintain records of all staff that includes: 
 
1.8.5.1 
Required Licensing forms; 
 
1.8.5.2 
Start date of employment, end date if applicable; 
 
1.8.5.3 
Documentation of four required background checks;  
 
1.8.5.4 
Documentation of required health screening; 
 
1.8.5.5 
Documentation of TB Screening, vaccination record; 
 
1.8.5.6 
Documentation of COVID 19 Vaccination record; 
 
1.8.5.7 
Documentation of qualifications; transcripts, diplomas, certifications;

SERIAL 220226-RFP 
 
 
1.8.5.8 
New staff training log; 
 
1.8.5.9 
Copy of Photo ID, First Aid and CPR, Food Handlers Card; and 
 
1.8.5.10 Signed acknowledgement of Program Code of Conduct, Supervision of 
Children Policy, Confidentiality Policy. 
 
1.8.6 
Establish a contract/agreement with local substitute vendor(s) to meet staffing 
qualifications and ratios during vacancies; 
 
1.8.7 
Apply to participate or continue participation in Quality First rating system; and 
 
1.8.8 
Submit employee information in the AZ Early Childhood Workforce Registry. 
 
1.9 
FINANCIAL MANAGEMENT  
 
The Contractor shall be required to: 
 
1.9.1 
Develop an annual budget plan to be implemented in the program year using 
federal cost principals and clearly demonstrate the Contractor’s portion of 
anticipated program income from subsidy sources and CACFP. Contractor must 
ensure budget will meet the financial needs of the proposed days of operation, 
additional financial assistance above the contracted award, will not be provided in 
cases of poor financial management; 
 
1.9.2 
Use allocation methodology to determine the portion of contracted classroom 
costs;  
 
1.9.3 
Submit for reimbursement of expenditures related to contracted classrooms the 
first week of the previous service month on the County claim form; 
 
1.9.4 
Submit supporting documentation with the County claim of expenditures related to 
contracted classrooms: 
 
1.9.4.1 
Documentation includes but not limited to: 
 
1.9.4.1.1 
Staff related expenses - payroll records, ledgers, or 
paystubs. 
 
1.9.4.1.2 
Employee related expenses - payroll records or ledger. 
 
1.9.4.1.3 
Supplies - receipts of purchases that clearly demonstrates 
items purchased for contracted classrooms only, or the 
portion allocated to the HS/EHS classroom. 
 
1.9.4.1.4 
Administrative cost - not to exceed 15 percent of the overall 
contracted award. Examples of reimbursable administrative 
costs include the allocated portion of the Contractors, lease 
and utilities, insurance, facility maintenance, professional 
services such as accounting or landscaping, and/or 
allocated portion of administrative personnel salaries/ERE. 
Provide receipts or financial statements of administrative 
costs submitted for reimbursement, with a clear explanation 
of the expected reimbursement amount and allocation 
methodology. 
 
1.9.5 
Maintain sufficient working capital to meet interim expenses for a period of four to 
six weeks to allow for the submission and verification of reimbursable expenses

SERIAL 220226-RFP 
 
and payment of fees by the finance department; 
 
1.9.6 
Report additional program income received from other subsidy sources for EHS 
enrolled children on the monthly claim form; and 
 
1.9.7 
Report additional program income received from CACFP reimbursement for 
EHS/HS enrolled children on the monthly claim form. 
 
1.10 
CHILD CARE CENTERS QUALIFICATION REQUIREMENTS 
 
The Contractor must meet the following requirements: 
 
1.10.1 Evidence of Quality Standards: Quality First Rating of three or above, or National 
Accreditation;  
 
Quality First Rating System Scoring 
Definitions 5 Stars (Highest 
Quality)  
 
Far Exceeds Quality Standards  
4 Stars (Quality Plus)  
Exceeds Quality Standards  
3 Stars (Quality)  
Meets Quality Standards  
2 Stars (Progressing Star)  
Approaching Quality Standards  
1 Star (Rising Star)  
Committed 
to 
Quality 
Improvement  
 
1.10.2 If Contractor has not received a quality rating or accreditation, the HS program will 
conduct a quality assessment using a modified version of the Early Childhood 
Environmental Rating Scale (ECERS), a modified Toddler Classroom Assessment 
Scoring System (CLASS) observation and assessment and portions of the 
Program Administration Scale (PAS) for Early Childhood Leadership and 
Management; 
 
1.10.3 Contractor will apply for participation in Quality First rating system. For those 
Contractors who have already received a quality rating, the HS program will review 
existing quality improvement plans and activities that have been developed with 
Quality First Coaches specifically looking for areas that will need additional support 
to ensure that the Child Care (CC) program is able to meet HS performance 
standards at the time of funding; 
 
1.10.4 The County HS program understands and complies with Arizona Child Care 
Licensing’s (CCL) rules and regulations for all its center-based classrooms. 
Contractor(s) must be knowledgeable in the licensing processes and procedures 
to meet Arizona Department of Health Services (AZ DHS) CCL rules and 
regulations. 
 
1.11 
QUALIFICATIONS REQUIREMENTS 
 
The Child Care provider shall provide information on the following: 
 
1.11.1 Child care center background: 
 
1.11.1.1 History and experience in child care services; 
 
1.11.1.2 Experience with the AZ DHS office of Child Care Licensure; AZ DES; 
Child Care Administration Subsidy Program; Arizona Department of 
Education (ADE), CACFP; First Things First Quality First (FTF QF); and 
other national accreditation programs such as National Association for 
the Education of Young Children (NAEYC), National Administrator 
Credential (NAC), or CDA.

SERIAL 220226-RFP 
 
1.11.1.3 Experience in implementing evidenced-based curriculum; and 
 
1.11.1.4 Policies and practices of child supervision and transition in and out of 
classrooms, playgrounds, and center. 
 
1.11.2 Facility capacity:  
 
1.11.2.1 Proposed use of indoor and outdoor space including footage per child 
in the HS/EHS classrooms and playgrounds; 
 
1.11.2.2 Information on facilities preparedness to meet HS quality standards; 
 
1.11.2.3 Describe designated space to host parent meetings; and support staff 
 
1.11.2.4 Computer and Internet availability for teachers in the classrooms  
 
1.11.3 Communities served:  
 
1.11.3.1 Experience in successfully reaching out to and serving:  
 
1.11.3.1.1 Low-income children and their families; 
 
1.11.3.1.2 Children with disabilities; 
 
1.11.3.1.3 Families receiving Public Assistance i.e., Temporary 
Assistance for Needy Families (TANF) and/or Social 
Security Insurance (SSI); 
 
1.11.3.1.4 Families experiencing homeless; and 
 
1.11.3.1.5 Children in foster care. 
 
1.11.4 Organizational capacity:  
 
1.11.4.1 Procedures for orientation of new staff; ongoing staff development; 
regular opportunities for supervision and support; systematic 
performance appraisals; 
  
1.11.4.2 Approach to process for budget planning; payroll and operating 
expenses process to ensure timely payments are paid;  
 
1.11.4.3 Utilize standard accounting procedures and engagement with fiscal 
reviews 
 
1.11.5 Center operations:  
 
1.11.5.1 Facility health and safety plans; risk management plans;  
 
1.11.5.2 Adequacy of space to meet the needs of staff wellness (space for breaks 
and planning);  
 
1.11.5.3 Communication: frequency and quality of internal communications; 
including staff meetings and dispute resolution; communication and 
engagement efforts with families;  
 
1.11.5.4 Hours of operation; days of operations per month.  
 
2.0 
PROGRAM SPECIAL TERMS AND CONDITIONS

SERIAL 220226-RFP 
 
2.1 
Child care provider shall conduct a CPS Registry Check and Direct Service Affidavit on 
program staff. 
 
2.1.1 
Arizona Revised Statutes (A.R.S.) § 8-804 (B) (2): “(B)” information contained in 
the central registry shall be used only for the following purposes:  
 
2.1.1.1 
To conduct background checks as one factor to determine qualifications 
for persons applying for employment with this state in positions that 
provide direct service to children or vulnerable adults and persons 
applying for contracts with this state, including employees of the 
potential Contractor, for positions that provide direct service to children 
or vulnerable adults.” 
 
2.2 
BACKGROUND CHECKS FOR EMPLOYMENT THROUGH CENTRAL REGISTRY 
 
2.2.1 
Background checks are required for all individuals providing direct services to 
children or vulnerable adults, the following shall apply: 
 
2.2.1.1 
The provisions of A.R.S. § 8-804 (as may be amended) are hereby 
incorporated in its entirety as provisions of this contract. 
 
2.2.2 
Contractor will request AZ DES to conduct Central Registry Background Checks 
on behalf of employees. The information contained in the Central Registry will be 
used as a factor to determine qualifications for positions that provide direct service 
to juveniles or vulnerable adults as follows: 
 
2.2.2.1 
Any person, their employees or volunteers who apply for a contract with 
MCHSD; or 
 
2.2.2.2 
All employees of the Contractor; or 
 
2.2.2.3 
A subcontractor of the Contractor and the subcontractor’s employees; 
and 
 
2.2.2.4 
Prospective employees of the Contractor or its subcontractor at the 
request of the prospective employer. 
 
2.2.3 
Volunteers who provide direct services to children or vulnerable adults shall have 
a Central Registry Background Check which is to be used as a factor to determine 
qualifications for volunteer positions. 
 
2.2.4 
A person who is disqualified because of a Central Registry Background Check may 
apply to the Board of Fingerprinting for a Central Registry exception pursuant to 
A.R.S. § 41-619.57. A person who is granted a Central Registry exception 
pursuant to A.R.S. § 41-619.57 is not entitled to a contract, employment, licensure, 
certification, or other benefit because the person has been granted a Central 
Registry exception. 
 
2.2.5 
Before being employed or volunteering in a position that provides direct services 
to children or vulnerable adults under this contract, persons shall certify on forms 
provided by AZ DES whether an allegation of abuse or neglect was made against 
them and was substantiated. The completed forms are to be maintained as 
confidential. 
 
2.2.6 
A person awaiting receipt of the Central Registry Background Check may provide 
direct services to clients after completion and submittal of the Direct Service 
Position certification form if the certification states:

SERIAL 220226-RFP 
 
2.2.6.1 
The person is not currently the subject of an investigation of child abuse 
or neglect in Arizona or another state or jurisdiction; and 
 
2.2.6.2 
The person has not been the subject of an investigation of child abuse 
or neglect in Arizona, or another state or jurisdiction, which resulted in a 
substantiated finding.  
 
2.2.7 
If the Central Registry Background Check specifies any disqualifying act and the 
person does not have a Central Registry exception, the person shall be prohibited 
from providing direct services to program participants. 
 
2.2.8 
The Contractor shall maintain the Central Registry Background Check results and 
any related forms or documents in a confidential file for six years after termination 
of the contract.  
 
2.2.9 
For information on Central Registry and background Checks visit: 
https://www.azccrr.com/background-checks.html select “Providers” and 
Background Checks. 
 
2.2.10 Upon request the Contractor shall make available valid background check 
information to County. 
 
2.3 
FINGERPRINTING 
 
2.3.1 
Respondents shall comply with the provisions of A.R.S. § 46-141 as may be 
amended. 
 
2.3.2 
As a condition of employment, all staff working at any facility, whether paid or not, 
and who are required or allowed to provide services directly to juveniles shall have 
a fingerprint clearance card issued pursuant to Title 41, Chapter 12, Article 3.1 of 
the Arizona Revised Statutes or shall apply for a fingerprint clearance card within 
seven working days of employment. 
 
2.3.3 
All employees and volunteers working at a child care facility licensed by AZ DHS 
shall submit certified statements and obtain a valid fingerprint clearance card in 
accordance with the requirements of A.R.S. § 36-883.02. 
 
2.3.4 
All employees and volunteers working at, and all persons 18 years of age or older 
residing in a child care group home certified by AZ DHS shall submit certified 
statements and obtain a fingerprint clearance card in accordance with the 
requirements of A.R.S. § 36-897.03. 
 
2.3.5 
Respondent employees, whether paid or not, and who are required or allowed to 
provide services to juveniles, shall certify on notarized forms whether they have 
ever committed any act of sexual abuse of a child, including sexual exploitation 
and commercial sexual exploitation, or any act of child abuse. 
 
2.3.6 
Under A.R.S. § 46-141(H), federally recognized Indian tribes or military bases may 
submit, and the Department shall accept certifications that state that personnel 
who are employed or who will be employed during the Agreement term have not 
been convicted of, have not admitted committing or are not awaiting trial on any 
offense listed under subsection (F) of A.R.S. § 46-141. 
 
2.3.7 
The County shall immediately terminate or cancel this contract if a person certifies 
that the person is awaiting trial on or has been convicted of any of the offenses 
listed in subsections (B) or (C) of A.R.S. § 41-1758.07 in this State or similar 
offenses in another state or jurisdiction, or if the person does not possess or is 
denied issuance of a valid fingerprint clearance card.

SERIAL 220226-RFP 
 
2.3.8 
Upon request the Contractor shall make available valid fingerprint clearance card 
to County. 
 
2.4 
UNIQUE ENTITY IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT 
REGISTRATION 
 
2.4.1 
Funding for activities under this contract are provided through federal U.S. 
Department of Health and Human Services (DHHS)/Administration for Children 
and Families (ACF), Office of Head Start (OHS). All Contractors that receive 
federal funding must obtain a Unique Entity Identifier (UEI) through www.sam.gov. 
Contractor must also remain current with the System for Award Management 
(SAM) www.sam.gov a database of basic business information for Contractors that 
receive federal funds.  
 
2.5 
HEALTH AND SAFETY REQUIREMENTS 
 
2.5.1 
Respondents agree to comply with all AZ DHS License/Certification requirements. 
 
2.5.1.1 
If any changes occur with licenses, respondent must notify MCHSD and 
furnish with a copy of new or modified AZ DHS license. 
 
2.5.2 
Additional Qualifications include ensuring the following requirements are current 
and maintained: 
 
2.5.2.1 
State of Arizona Food Handler’s Card; 
 
2.5.2.2 
First Aid certification specific for infants and children; 
 
2.5.2.3 
CPR certification specific for infants and children. 
 
2.5.2.4 
CACFP agreement 
 
2.5.3 
Show evidence that staff are free of communicable disease and current in all 
immunizations as evidenced by: 
 
2.5.3.1 
A signed statement declaring staff has received the following 
vaccinations: 
 
2.5.3.2 
Measles, Mumps, Rubella (MMR); 
 
2.5.3.3 
Tetanus; 
 
2.5.3.4 
TB test or a negative chest x-ray; and 
 
2.5.3.5 
Health Screening. 
 
2.6 
COMPLIANCE WITH APPLICABLE LAW 
 
2.6.1 
Respondents agree to comply with all applicable federal, state, and local laws, 
rules, regulations, standards, and executive orders without limitation to those 
designated within this Agreement and maintain all required licenses, certifications, 
approvals and permits. Any changes in the governing laws, rules, and regulations 
during the term of this Agreement shall apply but do not require an amendment to 
this Agreement. 
 
2.6.2 
Respondents must be licensed/certified by AZ DHS as a child care center/group 
home pursuant to A.R.S. § 36-897 et. seq. and shall comply with all applicable AZ 
DHS administrative rules contained in Arizona Administration Code (A.A.C.) R9-5-
101 et. seq.

SERIAL 220226-RFP 
 
 
2.6.3 
Respondents agree to comply with the requirement to report incidents of child 
abuse or neglect as specified in A.R.S. § 13-3620. 
 
2.6.4 
Respondents agree to comply with Public Law 101-121 § 319 (31 U.S.C. § 1352), 
which prohibits the use of federal funds for lobbying, and that stipulates, in part: 
 
2.6.4.1 
“None of the funds appropriated by any Act may be expended by the 
recipient of a Federal contract, grant, loan, or cooperative agreement to 
pay any person for influencing or attempting to influence an officer or 
employee of any agency, a member of Congress, and officer or 
employee of Congress, or an employee of a member of Congress in 
connection with any Federal action described in Section 1352.” 
 
2.7 
NON-DISCRIMINATION 
 
2.7.1 
Respondents agree to comply with Title VII of the Civil Rights Act of 1964, as 
amended, and the Age Discrimination in Employment Act. Respondents agree to 
comply with the Rehabilitation Act of 1973, as amended, that prohibits 
discrimination in the employment or advancement in employment of qualified 
persons because of physical or mental handicap. Respondents agree to comply 
with the requirements of the Fair Labor Standards Act of 1938, as amended. 
 
2.7.2 
Respondents agree to comply with Title VI of the Civil Rights Act of 1964, which 
prohibits the denial of benefits or participation in contract services on the basis of 
race, color, religion, or national origin. Respondents agree to comply with the 
requirements of Section 504 of the Rehabilitation Act of 1973, as amended, which 
prohibits discrimination on the basis of handicap in delivering contract services; 
and with Title II of the Americans with Disabilities Act, and the Arizona Disability 
Act, which prohibit discrimination on the basis of physical or mental disabilities in 
the provision of contract programs, services, and activities. Respondents agree to 
comply with the requirements of Section 658M and Section 658N of the Child Care 
and Development Block Grant Act of 1996, as amended. Respondents also agree 
to comply with Department’s policy regarding Equal Employment Opportunity and 
Affirmative Action. 
 
2.7.3 
If respondents are an Indian Tribal Government, respondents agree to comply with 
the Indian Civil Rights Act of 1968, as amended. 
 
2.7.4 
Contractor agrees to comply with all provisions and requirements of Arizona 
Executive Order 2009-09, including flow down of all provisions and requirements 
to any subcontractors. Executive Order 2009-09 supersedes Executive Order 99-
4 and amends Executive Order 75-5 and is hereby incorporated into this contract 
as if set forth in full herein. During the performance of this contract, Contractor shall 
not discriminate against any employee, client, or any other individual in any way 
because of that person’s age, race, creed, color, religion, sex, disability, or national 
origin. 
(Arizona 
Executive 
Order 
2009-09 
can 
be 
viewed 
at 
https://apps.azsos.gov/public_services/register/2009/46/governor.pdf).

SERIAL 220226-RFP 
 
SERVICE DELIVERY METHODOLOGY  
 
Respondents shall describe the agency’s methodology that meets the program requirements, as 
outlined in the Scope of Work. (Response boxes have been provided and will expend as text is 
entered) 
1.0 
Child Care Center Background 
 
1.1 
History and Experience in Child Care services; describe ability and experience 
related to the programs and services proposed. Experience with the Department 
of Health Services Office of Child Care Licensure (AZ DHS); Arizona Department 
of Economic Security (AZ DES) Child Care Administration Subsidy Program; 
Arizona Department of Education Child and Adult Care Food Program (CACFP); 
First Things First Quality First (FTF QF); and Other national accreditation programs 
such as NAEYC, NAC, or CDA. 
 
 
1.2 
Experience in implementing evidenced-based curriculum. Describe experience 
with curriculum implementation. 
 
 
 
1.3 
Practices in area of child supervision and transition in and out of classrooms, 
playgrounds, and center. 
 
2.0 
Facility Capacity 
 
2.1 
Proposed use of indoor and outdoor space including footage per child in the 
proposed classrooms and playgrounds. 
The Nadaburg Unified School District No. 81 was established in 1921, and developed their first 
preschool with the passing of IDEA in 1977. In 2011, the district expanded it’s early childhood 
programing to include a First Things First scholarship based program. In 2012 the district expanded this 
program to include community programs, a community fee-based program. In 2013, the district 
contracted with the Department of Economic Services to receive subsidies. Since 2011, the district, 
specifically the Nadaburg Elementary site has been licensed through the Arizona Department of Health 
Services, and has a current license in good standing. The district participates in the Child and Adult Care 
Food program and provides nutritional meals as prescribed by the Federal guidelines. Nadaburg 
Elementary has participated in First Things First and Quality First since 2011, currently holds 30 
scholarships, and has a four-star rating under Quality First. 
In 2013 the early childhood program adopted and implemented The Creative Curriculum through 
Teaching Strategies. The curriculum was selected after evaluation of other curricula and was selected 
per the rubric of identified needs. The curriculum was available for public comment and input prior to 
making the final decision to adopt the curriculum. The program was implemented after a professional 
development plan was developed in collaboration with the district curriculum program. 
The district has an active transition plan that includes transitions from arriving and departing, entering 
the playground, going to other designated areas, and moving forward to a new classroom. The transition 
plan was developed by a transition committee that include program director, site directors, select 
teachers, parents/guardians, and a consultant from Glendale Community College. The transition plan is 
monitored on a regular basis. Bi-annually the transition team meets to review the transition plan to add 
new components, retire components no longer necessary, and revise components that need adjustments.

SERIAL 220226-RFP 
 
 
 
 
2.2 
Information on facilities preparedness to meet Head Start (HS) quality standards. 
Include a detailed timeline of respondents plan for repairs needed. 
 
 
 
2.3 
Describe designated space to host parent meetings and support staff. 
 
 
2.4 
Computer’s availability in classroom and for teachers in the classrooms and 
access to Internet. 
 
 
 
3.0 
Communities Served 
 
3.1 
Experience in successfully reaching out to and serving: low-income children and 
their families; disabled children; families on Temporary Assistance for Needy 
Families (TANF) and Social Security Insurance (SSI); homeless and foster 
children: Include Demographics of children served. 
 
Each classroom provides 920 square feet, or 1 15 s.f. per a child in the classroom. The classrooms were 
designed and furnished with components to support children 12 to 35 months old. The playground was 
specifically designed with this age group, and is approximately 1200 square feet. Access to the 
playground is connected to the classrooms. Both classrooms and playground are well designed and 
suited for the capacity of 8 children each, and 16 total. 
The classrooms are already designed and constructed to meet the standards established by Head Start. 
There will be no requirement, or revisions for the program to make any repairs or changes to the facility. 
The district has a family resource center/conference room located in the adjacent building to the 
classroom area. Also, the classroom areas are large enough that some events can be hosted there. For 
larger events the school library can be available for such meetings with advanced notice. 
The program has three designated laptops that access the WIFI system. In the conjoining office there is 
internet connectivity available, a printer, and docking station for laptops. Staff also have access to 45 
computers in a lab, portable devices through check out in the community education office, and access to 
other computers in the community education office.

SERIAL 220226-RFP 
 
 
 
4.0 
Organizational Capacity: 
 
4.1 
Describe procedures for orientations for new staff; ongoing staff development; 
regular opportunities for supervision and support; systematic performance 
appraisals; and  
 
 
 
4.2 
approach to annual process for budget planning; payroll and operating expenses 
process to ensure timely payments are paid; Standard accounting procedures. 
 
 
 
5.0 
Center Operations 
 
5.1 
Facility Health and Safety Plans; Risk- Management plans;  
 
The Nadaburg District services approximately 10,000 residents. The Nadaburg District does qualify as a 
Title I district due to the high number of students that qualify to receive free and reduced lunch. We 
have 30 plus students that qualify for scholarships through First Things First to support with preschool 
expense. Our Head Start program is funded solely on subsidies from DES. 
The Nadaburg Unified School district services approximately 225 students that qualify to receive special 
education services under state and federal regulations for special education eligibility. Child Find teams 
support in the identification of students with special needs. The district has a certified school 
psychologist to determine eligibility. Special education services are provided in the areas of social, 
academic, adaptive, speech/language, and related services. 
The district provides training in knowledge and understanding of the McKinney-Vento act and the 
district’s responsibility to identify and provide services to students that are considered to be homeless or 
in need of temporary assistance. This includes, but is not limited to, nutrition services, clothing, and 
transportations to and from school. 
The district follows the provisions of ESSA to ensure that students in foster care receive the services 
need to ensure continued education to best meet the needs of the student. 
When new staff is hired in the program they attend a three-day training before entering the classroom. 
Training includes safety, teaching strategies, classroom responsibilities, professional expectations, 
positive guidance, and state laws (e.g. licensing, food handling). Following the ten-day training the next 
segment goes deeper into curriculum and instruction, and the staff member begins training on TSG 
Gold. By the end of 90 days they completed advanced positive guidance, advanced TSG gold, and 
standards-based training through ADE. All employees are required to take a minimum of 24 continuing 
hours. This includes taking specified online courses through CCEI Fame based on individual goals and 
performance. Programmatic training based on global needs, new programs/implementations, or 
emerging research. All staff are expected to work collaboratively with the director and coach to support 
personal and program growth. Finally, all staff are encouraged to continue their education while 
employed. 
The district is mandated to adhere to the State Auditor guidelines. Annually the Director of Educational 
Services establishes the budget allotting funding for payroll, supplies, and materials. Procurement of 
materials, training, and additional items are connected to program goals and needs. Monthly the budget 
is reviewed to assure funding can sustain over time.

SERIAL 220226-RFP 
 
 
 
5.2 
Space settings: adequacy of space to meet the needs of staff;  
 
 
 
5.3 
Communication: frequency and quality of internal communications; including staff 
meetings and dispute resolution; communication and engagement efforts with 
families. 
 
 
 
 
 
Each staff member has a cabinet for their personal belongings and needs. There is an Early Head Start 
Office to serve their needs for completing paperwork/documents when necessary. There is a close break 
room for lunch and relief from duties, and a large one a bit further from the classroom area. The rooms 
are large enough to support classroom staff without concern of them interfering with each other's work. 
There is an extensive Emergency Response Plan that is primarily directed by the site-based ERP 
Facilitator. The plan calls for specific steps and measures for a variety of potential incidents from 
weather, mechanical, acts of nature, or threats from others. Plans include the potential of lockdown, 
early departure, shelter in place, or if necessary evacuation to other assigned facilities. We have an 
excellent working relationship with the local and state police departments, fire departments, and 
hospitals that service the area. Our insurance carrier provides training and routine inspections of all 
facilities to identify potential risk concerns. 
All staff are empowered to communicate and engage family members, and do receive training on 
appropriate interactions, cultural differences, and dealing with difficult circumstances. Staff meetings in 
the Early Head Stan program occur weekly. The Early Head Start director meets with the overall 
program director bi-weekly. Monthly the entire early childhood leadership staff meet to discuss 
opportunities, accomplishments, and concerns. Bi-monthly there is a formal observation of classrooms 
by the Director of Educational Services utilizing the Coaching with Fidelity tool through Teaching 
Strategies, and assuring licensing requirements are met. Email tends to be the preferred method of 
communicating programming needs/concerns. When all staff are able to be together that time is reserved 
for focusing on children needs and learning. Dispute resolution is done with the Director of Educational 
Services typically utilizing a conflict resolution methodology.

SERIAL 220226-RFP 
 
EXHIBIT C 
SERVICES AREA SELECTION & AGE GROUP SELECTION 
 
 
 
 
 
Service Area 
 
 
Child Care Location 
 
Number of 
proposed 0 - 3-
year-old 
classrooms 
 
Number of 
proposed 3 - 5-
year-old 
classrooms 
(East Region of 
Maricopa County 
only) 
 
1.  
Avondale 
 
 
 
2.  
Buckeye 
 
 
 
3.  
Chandler 
 
 
 
4.  
Gilbert 
 
 
 
5.  
Glendale 
 
 
 
6.  
Mesa  
 
 
 
7.  
Peoria 
 
 
 
8.  
Surprise 
21419 W Dove Valley Rd, 
Wittmann, AZ 85361 
16 (children) 
 
9.  
Tempe 
 
 
 
10.  
(Other)

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EXHIBIT D 
CHILD CARE SERVICES CHECKLIST 
 
(Double Click on boxes to select) 
 
Name of Organization:  
Nadaburg Unified School District No. 81 
Nadaburg Elementary 
AZ DHS License #  
 
DES License # 
 
Participation in First Things First Quality First:  
 Yes 
 No 
Quality rating:  
 Yes 
 No 
Star Quality Rating number: 
4 
Other National Quality Accreditation(s):  
 Yes 
 No 
List names of Accreditation(s) 
 
History of serving children with subsidies?  
 Yes 
 No 
How many children aged 0-5 that receive subsidies were 
served during the last 6 months: 
38 
List current Insurance policy and level of coverage: 
1,000,000 
General operational liability $ amount 
1,000,000 
Automobile $ amount 
1,000,000 
Physical/sexual abuse and molestation $ amount 
1,000,000 
Workman's Compensation $ amount 
1,000,000 
Using evidence-based curriculum: 
 Yes 
 No 
List name(s) of curriculum 
used: 
Teaching Strategies Creative Curriculum 
Conducting Child Development Screenings and 
Assessments:  
 Yes 
 No 
What tools are used: 
ASQ 
Are children with disabilities served: 
 Yes 
 No 
How many children with disabilities were served 
during the last 6 months? 
Entire Program: 24 
Early Head Start: 0 
List experience with CACFP: 
Participant 
 
Is the location(s) where services will be provided: 
If leased will the property owner approve facility 
repairs/upgrades, such as playground installation, 
gutter repairs : 
 Yes 
 No 
 Owned 
 Leased

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EXHIBIT E 
PROGRAM CALENDAR

SERIAL 220226-RFP 
 
EXHIBIT F 
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION

SERIAL 220226-RFP

SERIAL 220226-RFP 
 
EXHIBIT G 
CERTIFICATION REGARDING DEBARMENT

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SERIAL 220226-RFP 
 
EXHIBIT H 
LOBBYING PACKET