FTF CCHC TA GRA-STATE-19-0971-01 YR 5.PDF
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Page | 1 Grant Renewal Amendment Early Childhood Development and Health Board (First Things First) 4000 North Central Avenue, Suite 800 Phoenix, Arizona 85012 (602) 771-5100 Grant Renewal/2023 Grant Award GRA-STATE-19-0971-01-Y5 Cochise,Coconino,Colorado River Indian Tribes,East Maricopa,Gila,Gila River Indian Community,Graham/Greenlee,Hualapai Tribe,La Paz/Mohave,Navajo Nation,Navajo/Apache,Northwest Maricopa,Phoenix North,Phoenix South,Pima North,Pima South,Pinal,San Carlos Apache Regional Partnership Council, Child Care & Development Block Grant QF Child Care Health Consultation GRANTEE: Maricopa County Department of Public Health PURPOSE OF AMENDMENT: The parties amend the Grant Agreement as follows: 1. The Agreement is extended for the period of July 1, 2022, through June 30, 2023. 2. Total award amount for the grant period is $184,240 3. Contracted Service Units: N/A Lead Strategy: QF Child Care Health Consultation 4. The grantee is responsible for all updated Standards of Practice located in the First Things First Partner and Grant Management System (PGMS) under Grantee Resources/Standards of Practice. 5. For auditing purposes, we are required to supply the following information related to the Child Care and Development Block Grant funding: Federal Award ID Number – 2101AZCDC6 CFDA # - 93.575 Total Federal Amount Awarded - $73,680 6. All other terms and conditions remain unchanged and are according to the original award documents, clarification documents and renewal submission documents. Page | 2 Contractor hereby acknowledges receipt and understanding of the contract amendment. For and on behalf of Maricopa County: Signature Date Name Title Attest: Signature Date Name Title Approved as to form: Signature Date Name Title The above referenced amendment is hereby executed effective July 1, 2022, once signed, and dated below: Josh Allen CFO/COO Date Page | 3 Line-Item Budget and Budget Narrative SFY23 Line-Item Budget Budget period: July 1, 2022 – June 30, 2023 Budget Category Line Item Description Requested Funds Total Cost PERSONNEL SERVICES Personnel Services Sub Total $107,542 Salaries 107,542 EMPLOYEE RELATED EXPENSES Employee Related Expenses Sub Total $45,429 Fringe Benefits or Other ERE Variable @20.04% Fixed at $13632. X2 FTEs 21,573 23,856 PROFESSIONAL AND OUTSIDE SERVICES Professional & Outside Services Sub Total $ Contracted Services TRAVEL Travel Sub Total $1000 In-State Travel Out-of-State Travel Mileage 1000 AID TO ORGANIZATIONS OR INDIVIDUALS Aid to Organizations or Individuals Sub Total $ Subgrants or Subcontracts to organizations/agencies/entities OTHER OPERATING EXPENSES Other Operating Expenses Sub Total $13,520 • Telephones/Communications Services • Internet Access • General Office Supplies • Food • Rent/Occupancy • Utilities • Furniture • Postage • Software (including IT supplies) • Dues/Subscriptions • Advertising • Printing/Copying • Equipment Maintenance • Professional Development (Staff Training, Conferences, Workshops, Training Fees for Staff) • Insurance • Program Materials • Program Supplies • Scholarships • Program Incentives 624 2,396 10,500 NON-CAPITAL EQUIPMENT Non-Capital Sub Total $ Equipment $4,999 or less in value Subtotal Direct Program Costs: $167,491 ADMINISTRATIVE/INDIRECT COSTS Total Admin/Indirect $16,749 Indirect/Admin Costs $16,749 $ Total $ $184,240 Authorized Signature __________________________________________ Date ____________________ Page | 4 SFY23 Budget Narrative The budget narrative should provide a clear and concise description of how amounts were determined, including calculations, for each proposed line item in the Line-Item Budget. If a budget category does not apply, either leave blank or delete the category. Personnel Services: $ 107,542 Maricopa County Department of Public Health will manage this program operation with the following personnel. Full hourly rate of $37.63(Wendi Ayers Lead Nurse) to be paid at 1.0 FTE. Partial rate of $13.88(Claudia Corral Administrative Assistant) to be paid at 75% to assist with management of this program. Maricopa County uses placement in range system to determine salaries using an average rounded salary. Salaries are determined on amount of experience. There is always a chance for salary increase sometime during the year, however that fact is not known yet and cannot be estimated at this time. Employee Related Expenses: $45,429 Fringe benefits variable is calculated at 20.04% ( for Medicare, Social Security, Worker’s Compensation, Long Term Disability, Life Insurance, and Arizona State Retirement System.) Medical, Dental, Prescription Drug Coverage Benefits are fixed @ 13632. X1.75 FTEs. These benefits have been calculated using the Maricopa County projected rates for the contract period of July1, 2022 -June 30, 2023. Professional and Outside Services Travel: $1,000 Used for state mileage compensation to travel to events and/or childcare centers related to job description. When applying for mileage compensation the State of AZ Travel Policy https://gao.az.gov/travel/welcome-gao- travel to determine rates. Aid to Organizations or Individuals: Page | 5 Other Operating Expenses: $13,520 Phone expenses are for one person and are budgeted for $624 to cover cell, hot spot, and VPN services. General office supplies are budgeted for 2,396 dollars and program supplies are budgeted for 10,500 dollars to purchase items need to conduct mandated Child Care Health Consultant Training throughout the state of AZ and the Health and Safety Specialist Training. Items that could be purchased are binders, notebooks copy paper, Post It poster paper, markers, software, books, postage, flash drives, envelopes, maintenance of equipment, end of year symposium items, room fees, etc. Non-Capital Equipment Administrative/Indirect Costs: $16,749 Maricopa County utilizes a cost allocation system which is comprised of two components. The county wide portion includes, those costs allocated entirely to administration, the department cost pool consists of costs that benefited all Public Health planning services , finance procurement, human resources, grants/contracts, and agent liability insurance. The indirect rate is derived annually and is based on the expenditures from the previous year. The indirect rate for MCDPH is budgeted for 10% which is 16,749. Indirect costs are costs of an organization that are not really assignable to a particular program, but are necessary to the operation of the organization and the performance of a program. The cost of op Applicants must list either Option A or Option B and provide proper justification for expenses included: XOption A - Administrative Costs: with proper justification, applicants may include an allocation for administrative costs for up to 10% of the total direct costs requested of the grant request. Administrative costs may include allocable direct charges for: costs of financial, accounting, auditing, contracting or general legal services; costs of internal evaluation, including overall management improvement costs; and costs of general liability insurance that protects the agency/organization(s) responsible for operating a program, other than insurance costs solely attributable to the program. Administrative costs may also include that portion of salaries and benefits of the program’s director and other administrative staff not attributable to the time spent in support of a specific program. OR Option B - Federally Approved Indirect Costs: If your agency/organization has a federally approved indirect cost rate agreement in place, applicants may include an allocation for indirect costs for up to 10% of the direct costs. Applicants must provide a copy of their federally approved indirect cost rate agreement. Authorized Signature __________________________________________ Date ____________________ Page | 6 Program Personnel Table Key Personnel - those individuals directly responsible for program implementation/services and are fully or partially funded through the proposed program. Name/ Position Title Background/Expertise* Must include qualifications that align with the Standards of Practice (SOP) Key Roles and Responsibilities Meets the SOP Staffing Qualifications Yes/No** FTEs funded through the program Wendi Ayers RN Lead Nurse CCHC Wendi has been a CCHC since 2016. Her experience in nursing prior to public health nursing has been school nursing. She has a Bachelors in Nursing and a Masters in Education. She has completed the required CCHC course. Mentors and supervises timecards for 5-6 staff members. Provide assessment, consultation, and technical assistance to childcare providers. Provide education, training, and guidance on a variety of health and safety topics for childcare staff and parents. Documents data and activities conducted with childcare providers, children, and families following charting and reporting requirements. Provide resources and support for families and childcare providers on up-to-date immunizations, health, dental, developmental screenings, and mental health services. Creates curriculum for ECE providers that is based on Health and Safety both online and in-person. Manages the CCHC training working alongside supervisor and lead nurse updating and creating new curriculum as needed. Yes 1.0 FTE Claudia Corral Administrative Assistant Experience with the CCHC program as a hearing screening assistant for the Hearing Screening Program 2011-2014. During this time, she assisted with the CCHC program as well as with administrative duties which is her position at the present time. Completed the Train the Trainer for the Hearing Screening Program. Completed a Medical Translation course in 2015 and completed a Community Worker program. Provides administrative and clerical support to the Child Care Health Consultant Program (CCHC), supervisors and staff. Documents and sends certificates for all the Online Continuing Education Classes. Assists with administrative tasks of setting up and running CCHC Community Education courses and Health and Safety Specialist Trainings. Provides support as a trained child safety seat expert to CCHC program and otherwise assists with a myriad of administrative tasks as needed. Yes 0.75 FTE Page | 7 Additional Personnel - those individuals partially funded through the proposed program but who do not directly implement or have direct program oversight of the program. Program Total: * Resumes and/or job descriptions for key personnel may be requested at any time but unless otherwise indicated, they do not need to be submitted. ** By signing this document, I assure that all key personnel meet the Personnel/Staff Qualifications outlined in the FTF Standards of Practice or if any personnel do not meet the Staff Qualification standards, they have been approved through the FTF Request for Exemption from Staff Qualification process prior to hire. Name/Title Date