STAMPED & REDACTED ASHTON POINTE HOLDING LLC.PDF

MARICOPA COUNTY 
Office of Budget and Finance 
301 West Jefferson 
Phoenix, Arizona 85003 
INTEROFFICE MEMORANDUM 
Date: 
 April 21, 2022 
To: 
Clerk of the Board 
From: 
Walter Chang 
Office of Budget and Finance 
Subject: 
Affidavits – Replacement of Lost Warrants 
Please find attached 1 Affidavits for lost warrants to be included on the next available 
Board Agenda.  
•
The attached items have been researched to ensure the warrant in question
have not been cashed or previously re-issued.
•
The original warrants have a void/stale date/stop payment done.
Please call me at if you have any questions. Please return the approved affidavits 
to my attention in the Office of Budget and Finance. 
Thank you. 
Re :  
Fund : 296    / Dept : 220- Hunan Services  /   Company: ASHTON POINTE HOLDING LLC

From:
Walter Chang (FIN)
To:
Clerk Agenda
Cc:
Dorene Stretar (COB); Maria Ceaglske (COB); Walter Chang (FIN)
Subject:
ASHTON POINTE HOLDING LLC AFFIDAVIT REQUEST / FOR CHAGOLLAN, JUDITH - CAS-91074-J1P0C5
Date:
Wednesday, April 20, 2022 2:34:29 PM
Attachments:
ASHTON POINTE HOLDING LLC 3010104597 April 19-2022.pdf
ASHTON POINTE HOLDING LLC 3010104597 LOA April 20-2022.pdf
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Memo to BOS for ASHTON POINTE HOLDING LLC.docx
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Hello Dorene ,
Please submit the affidavits, attached docs, and email chain to the BOS for review :
Thank you.
Walter Chang
Maricopa County Office of Budget and Finance

AP Phone: 
From: Ashton Pointe Manager  
Sent: Wednesday, April 20, 2022 2:17 PM
To: Walter Chang (FIN)
Cc: Sheryl Cohen (HSD) ; Liz Girgenti <lSubject: Re: AFFIDAVIT REQUEST FOR CHAGOLLAN, 
JUDITH - CAS-91074-J1P0C5
Hello,
Please see the attached letter of authorization. 
Thank you, 
Jessica Hott | Community Manager | Greystar Real Estate Partners
Ashton Pointe | 
 | Ashton Pointe Luxury Apartments
From: Walter Chang (FIN)
Sent: Tuesday, April 19, 2022 3:28 PM
To: Ashton Pointe Manager 
Cc: Walter Chang (FIN) 
Subject: [EXTERNAL] RE : AFFIDAVIT REQUEST FOR CHAGOLLAN, JUDITH - CAS-91074-J1P0C5
Hello Ms. Hott ,
It was nice meeting you today.  My co-workers are aware and will check our shared AP group email box for the original letter of authorization on company letterhead, signed off by your director.  
Our admin will also check for the hard copy in the mail.
Thank you.
Walter Chang
Maricopa County Office of Budget and Finance
AP Phone: 
From: FIN AccountsPayable  
Sent: Tuesday, April 19, 2022 2:55 PM
To: Sheryl Cohen (HSD) ; Ashton Pointe Manager ; HSD CCRApayments Cc: FIN AccountsPayable ; Darlene Rodriguez <>; Walter Chang (FIN)  Subject: RE: AFFIDAVIT REQUEST 
FOR CHAGOLLAN, JUDITH - CAS-91074-J1P0C5
Hello Ms. Hott ,
Please send us a pdf and the original letter of authorization in the mail, signed off by your director.
Thank you.
Walter Chang
Maricopa County Office of Budget and Finance
From: Sheryl Cohen (HSD)
Sent: Tuesday, April 19, 2022 11:04 AM
To: Ashton Pointe Manager  Walter Chang (FIN) < HSD CCRApayments <> Cc: FIN AccountsPayable <>; Darlene Rodriguez >Subject: RE: AFFIDAVIT REQUEST FOR 
CHAGOLLAN, JUDITH - CAS-91074-J1P0C5
Dear Ms. Jessica,
I am just following up. Were you able to get the paperwork notarized and mail in the hard copies of the affidavit?  I have a message into Finance however, I thought I would check with you also.
Respectfully,
Sheryl Cohen
Administrative Operations Specialist 
Community Services Division
 
Maricopa County Human Services Department
From: Ashton Pointe Manager <
Sent: Tuesday, March 29, 2022 10:08 PM
To: Walter Chang (FIN) HSD CCRApayments 
Cc: FIN AccountsPayable <; Sheryl Cohen (HSD)  Darlene Rodriguez <Subject: Re: AFFIDAVIT REQUEST FOR CHAGOLLAN, JUDITH - CAS-91074-J1P0C5
Hello, 
Does this need to be notarized in order to get the processed asap? 
Thank you,

Jessica Hott | Community Manager | Greystar Real Estate Partners
Ashton Pointe |
From: Walter Chang (FIN) 
Sent: Friday, March 25, 2022 2:33 PM
To: HSD CCRApayments <
Cc: FIN AccountsPayable <>; Sheryl Cohen (HSD) <>; Jessica Hott ; Ashton Pointe Manager <Darlene Rodriguez <; Walter Chang (FIN) < FIN AccountsPayable <
Subject: [EXTERNAL] [WARNING: ATTACHMENT UNSCANNED]RE : AFFIDAVIT REQUEST FOR CHAGOLLAN, JUDITH - CAS-91074-J1P0C5
ASHTON POINTE HOLDING LLC 3010104597 March 25-2022.pdf
Hello Jessica Hott and all ,
Jessica , please see the attached docs for the re-issue of a lost check.
Please mail back the letter of authorization and the affidavit back to :
Maricopa County
Office of Budget and Finance 
Accounts Payable
Thank you.
Walter Chang
Maricopa County Office of Budget and Finance
From: HSD CCRApayments
Sent: Friday, March 25, 2022 9:37 AM
To: FIN AccountsPayable
Cc: Sheryl Cohen (HSD) <Subject: FW: AFFIDAVIT REQUEST FOR CHAGOLLAN, JUDITH - CAS-91074-J1P0C5
Check lost in the mail.  Please begin the affidavit process for:
VC0000011670 ASHTON POINTE HOLDING LLC
Tenant CHAGOLLAN, JUDITH
Warrant 3010104597
$13,317.59
Vendor contact info:
Sincerely,
Jamie Shaver
Finance Supervisor
Administration Division
 
Maricopa County Human Services Department
From: Ashton Pointe Assistant Manage
Sent: Wednesday, March 23, 2022 10:32 AM
To: HSD CCRApayment
Cc: Jessica Hott <>; Ashton Pointe Manager < Subject: Fw: AFFIDAVIT REQUEST FOR CHAGOLLAN, JUDITH 
- CAS-91074-J1P0C5
Hello Sheryl,
We have not received a check for Judith Chagollan. If you could please re-issue it back out that would be great. 
Best Regards,   
Darlene Rodriguez | Assistant Community Manager
o  
From: Sheryl Cohen (HSD) 
Sent: Wednesday, March 23, 2022 10:21 AM
To: Ashton Pointe <
Cc: Charlene Gardner (HSD) <cLaurie Ontiveros (HSD); Nawal Apura (HSD)Armin Aganbegovic (HSD) <; HSD CCRApaymentsSubject: [EXTERNAL] AFFIDAVIT REQUEST FOR CHAGOLLAN, JUDITH - CAS-91074-J1P0C5
Good Morning,
My name is Sheryl Cohen and I am with Maricopa County Human Services Department - Rental and Eviction Prevention Program.  Our Finance Department issued a rental payment to you for Judith Chagollan however, it has not been cashed.  We are concerned it was lost in transit.  If you would like the check re-issued we are
able to do so with your cooperation.
  
Client Name: Judith Chagollan
Warrant number: 3010104597
Case Number: CAS-91074-J1P0C5
If you have any questions or concerns, please let me know. Thank you for your time!
Respectfully,
Sheryl Cohen
Administrative Operations Specialist