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Accounting Information:
Advantage
3.10
FY
Fund
Department
Unit
Appr. Unit
Object
Sub
Object
Activity
Program
Phase
(optional)
Amount
17
18
19
Days
Days
Days
Discount Information:%
Discount Information:%
Discount Information:%
Vendor Name:
Vendor Name:
Vendor Name:
Vendor Number: VS0000003893
Vendor Number:
Vendor Number:
Vendor Number:
Department Authorized Signature:
Departmental Article 5 Procurement Officer:
MARICOPA COUNTY OFFICE OF PROCUREMENT SERVICES
ARTICLE 5 CONTRACT LOAD REQUEST
Please provide the following information with your request to have the Price Agreement loaded or modified in the Advantage
system. Omissions or incorrect information will result in the delay of the ability to use this contract for procurements or payments.
New Contract
Contract Change Order\Extension\Modification\ Change Order #:
Document Code (MA5, CT5, SC5):MA5
Contract Document Description: (max 60 characters) : MCSO District 3 Substation Addition an Renovations
Effective Begin Date: 08/26/21
Expiration/Revised Expiration Date: 09/30/24
Thresholds/Not to Exceed Amount:
$159,622.16___________
Change in Not to Exceed Amount: $805,368.06
Revised Not to Exceed Amount:
$964,990.22
1
Department Code: D730
Advantage Contract ID#: 210097
Select Contract Type:
Limited Scope
Simplified Construction
A/E
CMAR
JOC
DBB
Print Form
Days
Vendor Name: Perlman Architects of ArizonaDiscount Information:%
NIGP Code (Commodity Code):
90607
443
D470
4713 MCSP
9150 11
facm
MCSP
CAPBLD
Sammi Birchard
CorrySlama
Procurement Type:
Article 3
Article 5
Article 5 Term
Other (please specify)
New Delivery Order
Project Manager:
TM or Change Order #:
Phone #:
Date:
Project #:
Vendor Name:
Project Name:
Contract #:
Location Name:
Delivery Order #:
Amount:
Funding Source:
MM
CIP
Annual Funds
User Funds
FUND
DEPT
UNIT
ACTIVITY APPR UNIT
OBJ/SUB
LOCATION
(Bldg #)
PROGRAM
PHASE
AMOUNT
APPROVAL OR REVIEW REQUIRED
DATE
INITIAL
1.
All information has been reviewed by Project Manager
2.
Additional Special or Requested Review (Specify) ____________________
3.
FMD Procurement Review
4.
Budget Analyst Review
5.
FMD Design and Construction Division Manager Approval
6.
FMD Director Approval
7.
OPS Article 5 Change Order Processing (if Applicable)
8.
Delivery Order Processing
*Contract change orders to be reviewed by director first
Delivery Order Total to Date
$
DESCRIPTION OF PROJECT SCOPE OR CHANGE ORDER:
(A total summary of all Task Modifications or Change Orders to date should be provided above, if space is limited insert below)
Required Attachments: 1. Vendor Proposal with Supporting Documentation & Schedule 2. Task Mod/Change Order Signature Sheet (If Applicable)
3. Vendor rate sheet from contract (PM to verify and initial rates on vendor proposal) 4. Budget Summary and Estimate Sheets
*For Article 5 Change Orders please provide the signature authority matrix
Delivery Order, Task Modification, & Change Order Routing Form Rev 07/2021
NA
4/13/22
9150/11
4/13/22
NA
I
I
CO1 R3
Apr 11 2022
Perlman Architecture
210097 - ROQ
22-17214-1
Paul Corens
602-686-0318
2021-22-0001
District 3 Sheriff Substation
#2021
$805,368.06
I
443
D470
4713
FACM
MCSP
9150/10
2021
MCSP
CAPBLD
$805,368.06
4/12/22
4/12/22
159,622.16 Original + TM 1 $805,368.06 = $964,990.22 total
Step 2 Design Development, Construction Documents, and Construction Administration
4-11-22
Original Contract Fee
Modification Limit
Original Contract
Value
Modification Limit
$ 1 - 1000
CAPA Ceiling
$ 1- 1,000
CAPA Ceiling
0
0
10,000
$
6,000
$
10,000
$
6,000
$
0
0
100,000
$
40,000
$
100,000
$
40,000
$
0
159,622.16
$
51,924.43
$
200,000
$
60,000
$
200,000
$
60,000
$
0
0
300,000
$
75,000
$
300,000
$
75,000
$
0
0
400,000
$
85,000
$
400,000
$
90,000
$
0
0
500,000
$
90,000
$
500,000
$
107,500
$
0
0
750,000
$
93,750
$
1,000,000
$
200,000
$
0
0
1,000,000
$
97,500
$
2,000,000
$
245,000
$
0
0
1,500,000
$
100,000
$
3,000,000
$
250,000
$
Insert Original
Contract Value Here:
$0.00
Insert Original
Contract Value Here:
$159,622.16
0
Maximum
Cummulative Change
Order Authority for
FMD Director
$0.00
Maximum
Cummulative Change
Order Authority for
FMD Director
$51,924.43
8. Print this page and attach to change order routing sheet.
ARTICLE 5 CONTRACT MODIFICATION AUTHORITY
NON-CONSTRUCTION
CONSTRUCTION
INSTRUCTIONS
1. Insert the ORIGINAL value of your contract into the RED box.
2. The maximum CUMMULATIVE change order authority for the FMD Director will appear in the
3. If your contract exceeds $3,000,000, the maximum cummulative change order authority for the
4. If your cummulative change orders exceed the amount in the BLUE box, but are less than $1
5. If your cummulative change orders exceed $1 Million, then the change order must be signed by
6. Deductive change orders, changes to time only or changes to the terms of a contract only can
7. Any major changes to the scope of the project, as determined by FMD Management, require
PROJECT:
CHANGE ORDER NO.:
INITIATION DATE:
TO A/E:
CONTRACT NO.:
CONTRACT DATE:
Add Services #1
$805,368.06
$805,368.06
Net Change by previously authorized Change Orders
The Contract Sum prior to this Change Order was
The Contract Sum will be INCREASED by this Change Order
The new Contract Sum including this Change Order is
The Contract Time will be (increased) (decreased) (unchanged) by
The date of Substantial Completion as of the date of this Change Order therefore is
The date of Final Completion as of the date of this Change Order therefore is
Architect
Date
Project Manager
Date
(Architect Name)
MARICOPA COUNTY
FMD Director
Date
Date
MARICOPA COUNTY
CHAIRMAN, BOARD OF SUPERIVISORS
NA
District 3 Sheriff Substation
001
April 7 2022
Perlman Architecture
210097 - ROQ
2929 N. Central Ave Suite 1600
Phoenix, AZ 85012
August 20, 2021
Additional Step 2 services include design development, construction documents, and
construction administration
$0.00
$159,622.16
$805,368.06
$964,990.22
NA
TOTAL THIS CHANGE ORDER
This Change Order shall constitute a final settlement of all matters relating to the change in the Work which is the subject of the Change Order,
including but not limited to all direct or indirect costs associated with such change, any impact such change may have on unchanged Work, and any
and all adjustments to the Contract Sum or the Contract Time. This Change Order supercedes all prior reservations stated or implied.
Not Valid Until Signed By Maricopa County, Architect (if applicable) and Contractor.
The original Contract Sum was
$159,622.16
4/11/2022 (v3)
NA
CHANGE ORDER
CHANGE ORDER
__________________________________________________
CLERK OF THE BOARD Date
4/12/2022
PURCHASE ORDER
PO NUMBER #:
DO,220000017214-1
TRACKING CODE:
2021-22-0002
ISSUE DATE:
09/07/2021 (MST)
COUNTY CONTACT:
Paul Corens
602-686-0318
VENDOR:
REFERENCE NUMBER:
MODIFICATION NAME & DATE:
Perlman Architects of Arizona
VS0000003893
4808 N 24th St Ste 100
Phoenix AZ 85016
Ken Powers
480-951-5900
MA5210097
sydney.bleiweiss 09/07/2021
F.O.B FREIGHT:
DOCUMENT DESCRIPTION:
2021-22-0002
MCSO District 3 substation
A/E design services for District 3 substation
COMM
CODE #
SUPPLIER
PART #
DESCRIPTION
DELIVERY
DATE
QTY
UNIT
CONTRACT
AMOUNT
EXTENDED
TOTAL
TAX
COMM
LINE
TOTAL
90607
Step I Design Services
MCSO District 3
Substation Addition
0
$159,622.16
$159,622.16
$0.00
1
$159,622.16
BILL TO:
Maricopa County Facilities Management
401 W JEFFERSON ST
PHOENIX AZ 85003
SHIP TO:
Maricopa County Facilities
Management
401 W JEFFERSON ST
PHOENIX AZ 85003
SPECIAL INSTRUCTIONS
PAYMENT TERMS
0.0000%
30 Days
FUND
DEPT
UNIT
APPR UNIT
OBJECT
SUB
OBJ
DEPT
OBJ
ACTIVITY
PROGRAM
ACTG
LINE
LINE TOTAL
443
D470
4713
MCSP
9150
11
FACM
MCSP
1
$159,622.16
ADDITIONAL LINE ITEM INFO:
VENDORS MAY USE THE COUNTY’S VSS PORTAL TO SUBMIT AN INVOICE
GRAND TOTAL
https://azdom-vss-ext.hostams.com/PRDVSS2X1/Advantage4
$159,622.16
Original DO for Reference
MCSO District 3 Substation Additions and Renovations
Page 1
Perlman Architects of AZ, Inc.: Step 2- Scope of Service & Fee Proposal (Rev. 1)
March 15, 2022
March 15, 2022
Maricopa County
Office of Procurement Services
160 South 4th Avenue
Phoenix, AZ 85003
Attn: Paul Corens, Capital Project Manager- Maricopa County FMD
Maricopa County RFQ Number: 210097-ROQ, MCSO District 3 Substation Additions and Renovations-
Step 2 Services A/E Scope of Services & Fee Proposal (Rev. 1)
Mr. Corens:
As requested, based on FMD/CJ’s review comments; please find the attached revised scope of services/fee
proposal for your review and approval. The proposal is based on our Step 1 Services Project Programming
and Schematic Design Process/Deliverables.
Our proposed “Step 2-Scope of Services/Fee” includes the Design Development, Construction Document
Construction Administration phases, and As-Built Record Drawings under Basic Services. Correspondingly,
the following disciplines are included: Architecture, Structural Engineering, Mechanical/Plumbing
Engineering, Electrical Engineering/Fire Alarm Performance Specifications, Special Systems Design,
Specification Writing, Civil Engineering & Landscape Architecture. Fire Sprinkler Engineering was excluded,
based on past projects utilizing “deferred submittal” method. In addition, we have included the following as
Optional Services: Special Structural Inspections Allowance and several Civil Engineering optional services,
and a $50,000 Owner’s Allowance, if they are deemed to be required.
The following services have been excluded: Fire Sprinkler Design (note above as a deferred submittal),
street lighting design, off-site roadway/utility/landscape design, interior design. Also, we made several calls
to the City of Surprise, reference “Life Safety Inspection” requirements, and nobody at the city was aware of
any such requirements; therefore, at this point, it is not included in our Proposal.
Thanks again for the opportunity and please let me know if you have any questions and/or comments.
Sincerely,
Ken Powers, RA- Principal
LEED AP
-1-
A/E SCOPE OF SERVICES & FEE PROPOSAL (Rev. 1)
AGREEMENT made as of the 15th day of March 2022
Project No. 321032.1
BETWEEN the OWNER:
and the ARCHITECT:
Maricopa County, Office of Procurement Services
Perlman Architects of Arizona, Inc.
160 South 4th Avenue
4808 North 24th Street, Suite #100
Phoenix, AZ 85003
Phoenix, Arizona 85016
Attn: Paul Corens, Capital Project Manager
Maricopa County FMD
PROJECT
Name: MCSO District 3 Substation Additions and Renovations, 210097-ROQ
Location:
13063 W. Bell Road, Surprise, AZ 85374
Description: Architectural and Engineering Design Development, Construction Document and Construction
Administration “Step 2” Design Services based on the defined scope of services below:
PROJECT SCOPE
Per the proposed Step 1 Services Schematic Design, the Project shall consist of approximately 12,000sf new additional
area and 11,800sf of remodeled area at the existing MCSO District 3 Substation, located at 13063 W. Bell Road, Surprise,
AZ 85374. The specific project building/site program is assumed to be in alignment with the programming document
developed, as part of the Step 1 Design Services, with minor refinement during the proposed Step 2 Design Development
Phase. Proposed “Step 2” Architectural and Engineering services shall include the following disciplines and are based on
a design-bid-build project delivery method: Architecture, Structural Engineering, Mechanical & Plumbing Engineering,
Electrical Engineering/ Fire Alarm Performance Specifications, Special Systems Design, Civil Engineering, Landscape
Architecture and Specification Writing.
SERVICES
The basic services scope of work shall consist of the phases as outlined below and as defined in the attached
Subconsultant Proposals:
Step 2 Services
Design Development (DD) Phase (50% & 100% Submittals):
•
Develop DD level Architectural Drawings based on approved SD submittal
•
Develop DD level Engineering/Consultant Drawings based on approved SD submittal
•
Develop DD level Specifications
•
Confirm/refine project sustainability requirements
•
Develop and refine interior and exterior color, material, and finish selections
•
Develop/coordinate initial FFE selection process with Maricopa County Staff
•
Utility coordination
•
Initial energy modeling & utility company rebate application assistance
•
(4) Architect-client design input/coordination/review meetings; (2) of which shall be attended by consultants
•
Coordination with applicable Maricopa County/MCSO representatives and design team
•
Coordination and five (5) meetings with Maricopa County/MCSO for design development
•
Coordination with 3rd party Design Development cost estimator and one (1) meeting with Maricopa
County/MCSO to review cost estimate
Deliverables: DD (50%) Architectural, Structural Engineering, Mechanical/Plumbing Engineering, Electrical/fire
Alarm Engineering, Special Systems, Landscape/hardscape Design, and Civil Engineering Drawings/Documents,
Draft DD level Specifications, Energy Modeling
Perlman Architects of AZ, Inc.- March 15, 2022
Perlman Architects Project No. 321032.1
Scope of Fee & Services- MCSO District 3 Substation Additions and Renovations Step 2 Services (Rev. 1)
Maricopa County RFQ # 210097-ROQ
-2-
Construction Documents (CD) Phase (50% & 100% Submittals)
•
Develop CD level Architectural Drawings based on approved DD submittal, appropriate for the Maricopa
County Building Permit Review
•
Develop CD level Engineering/Consultant Drawings based on approved DD submittal, appropriate for the
Maricopa County Building Permit Review
•
Refine/coordinate final FFE selection process with Maricopa County staff
•
Energy Modeling
•
Develop CD level Specifications, appropriate for the Maricopa County Building Permit Review
•
Confirm project sustainability requirements
•
Final Utility coordination
•
Five (5) client design input/coordination/review meetings
•
Coordination with applicable Maricopa County/MCSO representatives and Design Team
•
Coordination with 3rd party Design Development cost estimator and one (1) meeting with Maricopa
County/MCSO to review cost estimate
•
Building Permit Process
o
Submit Plans/Documents for Maricopa County Building Permit Review
o
Pick-up review comment/redlines as required
o
Resubmit Plans/Documents for approval
Deliverables: CD (50% & 100% Submittals) Architectural, Structural Engineering, Mechanical/Plumbing
Engineering, Electrical Engineering/Fire Alarm, Special Systems, Landscape Architecture and Civil Engineering
Drawings/Documents, Specifications, Energy Modeling and Calculations Maricopa County Permit Review
Submittal and Resubmittal
Construction Administration (CA) Phase: Begins when Permits are pulled and includes the following Construction
Administration services:
•
(48) Architect’s Site Visits/Progress Meetings w/ Reports (based on weekly site visits/meetings for estimated
12-month construction schedule)
•
Engineering Disciplines’ Construction Administration includes Site Visits/Progress meetings w/ reports per
consultant) See Consultant Summary for quantity of visits.
•
Architectural Clarifications/RFI Responses
•
Assistance with the review of Change Order/Proposal Request
•
Architectural Shop Drawing and Submittal reviews
•
Assist Owner with review of Contractor monthly pay applications
•
(2) Architectural Punch-List Inspections: one (1) to establish Substantial Completion &
one (1) for Final Acceptance of the Project.
•
A Special Structural Inspection Allowance has been established for this project for Special inspections as
required per the Building Code and the Maricopa County Building Department. The services required will
vary depending on the construction type of the project and contractor sequencing of work but is dependent on
Contractor and Field Operations. The work is typically billed on a per/inspection visit as required by the
Contractor’s construction sequence and is being proposed as a 3rd party Special Structural Inspection Firm
under this Contract.
•
Review of Operations and Maintenance Manuals prepared/provided by Contractor
•
Warranty Follow-Up (WF) Phase: Begins after C of O and includes responses to questions during the 1-year
warranty period and one (1) 11-month warranty follow-up meeting with Maricopa County/MCSO
As-Built CAD Record Drawings (AB): As- built (CAD) Record drawings depicting Architectural, Structural,
Mechanical/Plumbing, Electrical/Fire Alarm, Special Systems, Civil and Landscape construction field modifications
as field documented/provided by the Contractor.
Perlman Architects of AZ, Inc.- March 15, 2022
Perlman Architects Project No. 321032.1
Scope of Fee & Services- MCSO District 3 Substation Additions and Renovations Step 2 Services (Rev. 1)
Maricopa County RFQ # 210097-ROQ
-3-
The optional services scope of work shall consist of the phases/tasks as outlined below and as defined in the
attached Subconsultant Proposals:
•
A Special Structural Inspection Allowance has been established for this project for Special inspections as
required per the Building Code and the City of Surprise Building Department. The services required will vary
depending on the construction type of the project and contractor sequencing of work but is dependent on
Contractor and Field Operations. The work is typically billed on a per/inspection visit as required by the
Contractor’s construction sequence and is being proposed as a service to be provided by the Structural
Engineer of Record under this Contract.
•
Traffic Counts: Even though we do not believe that a traffic impact analysis will be required, we have provided
an optional services allowance for budgetary purposes only. Should traffic counts be added to the scope, a
traffic engineering firm will be retained to perform this work.
•
Traffic Impact Analysis, Category 1: Even though we do not believe that a traffic impact analysis will be
required, we have provided an optional services allowance for budgetary purposes only. Should a traffic
impact analysis be added to the scope, a traffic engineering firm will be retained to perform this work.
•
Traffic Impact Analysis, Category 2: Even though we do not believe that a traffic impact analysis will be
required, we have provided an optional services allowance for budgetary purposes only. Should a traffic
impact analysis be added to the scope, a traffic engineering firm will be retained to perform this work.
•
Drainage Report: If required, CDS will complete the drainage calculations for the site to adequately size the
retention areas and finalize the overall storm water management strategy. A Final Drainage Report will be
produced as part of this effort to be submitted to the Jurisdictional Agency for approval.
•
Water Report: If required, CDS will prepare the Water Report as required to provide the basis of design and
detailed calculations supporting the sizing of proposed water mains and water infrastructure.
•
Sewer Report: If required, CDS will prepare the Sewer Report as required to provide the basis of design and
detailed calculations supporting the sizing of proposed sewer lines and sewer infrastructure.
COMPENSATION
For Basic Architectural and Engineering Services the Owner shall compensate the Architect as follows:
Step 2 Services
Architectural Services:
Design Development (DD) Phase- 50%:
$74,604.24
Design Development (DD) Phase- 100%:
$59,283.96
Construction Documents (CD) Phase- 50%:
$127,641.28
Construction Documents (CD) Phase-100%:
$98,441.92
Construction Administration (CA) Phase:
$116,700.00
As-Built Record Drawings (AB):
$7,247.12
Total Architectural Step 2 Basic Services Fee:
$483,918.52
Perlman Architects of AZ, Inc.- March 15, 2022
Perlman Architects Project No. 321032.1
Scope of Fee & Services- MCSO District 3 Substation Additions and Renovations Step 2 Services (Rev. 1)
Maricopa County RFQ # 210097-ROQ
-4-
Consultant Services:
Structural Engineering: (Simply Structural)
Design Development (DD) Phase- 50%:
$3,500.00
Design Development (DD) Phase- 100%:
$3,500.00
Construction Documents (CD) Phase- 50%:
$6,300.00
Construction Documents (CD) Phase-100%:
$6,300.00
Construction Administration (CA) Phase:
$1,400.00
As-Built Record Drawings (AB):
$500.00
Total Structural Eng. Step 2 Basic Services Fee:
$21,500.00
Mechanical/Plumbing Engineering: (AME)
Design Development (DD) Phase- 50%:
$4,275.70
Design Development (DD) Phase- 100%:
$4,275.70
Construction Documents (CD) Phase- 50%:
$9,967.10
Construction Documents (CD) Phase-100%:
$9,967.10
Construction Administration (CA) Phase:
$8,294.00
As-Built Record Drawings (AB):
$2,084.94
Total Mechanical/Plumbing Eng. Step 2 Basic Services Fee:
$38,864.54
Electrical Engineering/Fire Alarm Performance Spec’s: (AKRIBIS Engineering)
Design Development (DD) Phase- 50%:
$9,460.00
Design Development (DD) Phase- 100%:
$5,460.00
Construction Documents (CD) Phase- 50%:
$13,655.00
Construction Documents (CD) Phase-100%:
$8,915.00
Construction Administration (CA) Phase:
$8,540.00
As-Built Record Drawings (AB):
$1,250.00
Total Electrical Eng. Step 2 Basic Services Fee:
$47,280.00
Special Systems Design: (Olympus Technology Group)
Schematic Design (SD)/Design Development (DD) Phase- 50%:
$11,600.00
Design Development (DD) Phase- 100%:
$8,000.00
Construction Documents (CD) Phase- 50%:
$4,560.00
Construction Documents (CD) Phase-100%:
$4,560.00
Construction Administration (CA) Phase:
$2,080.00
As-Built Record Drawings (AB):
$800.00
Total Special Systems Design. Step 2 Basic Services Fee:
$31,600.00
Civil Engineering: (Civil Design Solutions)
Design Development (DD) Phase- 50%:
$4,305.00
Design Development (DD) Phase- 100%:
$4,305.00
Construction Documents (CD) Phase- 50%:
$8,570.00
Construction Documents (CD) Phase-100%:
$8,570.00
Construction Administration (CA) Phase:
$8,025.00
As-Built Record Drawings (AB):
$1,125.00
Total Civil Engineering Step 2 Basic Services Fee:
$34,900.00
Perlman Architects of AZ, Inc.- March 15, 2022
Perlman Architects Project No. 321032.1
Scope of Fee & Services- MCSO District 3 Substation Additions and Renovations Step 2 Services (Rev. 1)
Maricopa County RFQ # 210097-ROQ
-5-
Landscape Architecture: (Logan Simpson Design)
Design Development (DD) Phase- 50%:
$4,239.00
Design Development (DD) Phase- 100%:
$1,752.00
Construction Documents (CD) Phase- 50%:
$4,371.00
Construction Documents (CD) Phase-100%:
$2,244.00
Construction Administration (CA) Phase:
$6,498.00
As-Built Record Drawings (AB):
$1,536.00
Total Landscape Architecture Step 2 Basic Services Fee:
$20,640.00
Specification Writing: (SASC-Hayes Consulting)
Design Development (DD) Phase (100%):
$5,010.00
Construction Documents (CD) Phase (100%):
$13,790.00
Total Specification Writing Step 2 Basic Services Fee:
$18,800.00
Total Consultants Step 2 Basic Services Fee:
$213,584.54
Total Architectural + Consultant Step 2 Basic Services Fee:
$697,503.06
Optional Services:
Special Structural Inspections Allowance:
$22,000.00
Civil Engineering Optional Services:
•
Traffic Counts:
$3,665.00
•
Traffic Impact Analysis- Category 1:
$15,665.00
•
Traffic Impact Analysis- Category 2 (in addition to Cat 1):
$6,665.00
•
Drainage Report:
$4,170.00
•
Water Report:
$2,850.00
•
Sewer Report:
$2,850.00
Total Architectural + Consultant Step 2-Optional Services Fee:
$57,865.00
Total Architectural + Consultant Step 2-Basic + Optional Services Fee:
$755,368.06
Owner’s General Allowance:
$50,000.00
Grand Total Architectural + Consultant Step 2-Basic +
Optional Services + Owner’s General Allowance Fee:
$805,368.06
OWNER:
ARCHITECT: (Perlman Architects of AZ, Inc.)
3-15-2022
(Signature)
(Date)
(Signature)
(Date)
Kenneth Powers, RA, LEED AP, Principal
(Printed name and title)
(Printed name and title)
Perlman Architects of AZ, Inc.
Perlman Project #: 321032.1
MCSO District 3 Sheriffs Substation
Maricopa County Solicitation # 210097-ROQ
Attachment "A"- Architectural Fee Proposal Breakdown (Rev. 1)
Step 2- Architectural Basic Services
A. Design Development (DD) Phase- 50%
Position
Hours
Billable Rate
Extended Fee
Principal/Project Architect
56
x
$193.24
=
$10,821.44
Senior Project Manager/Director
140
x
$169.40
=
$23,716.00
Senior Designer
50
x
$152.46
=
$7,623.00
Project Manager
12
x
$139.55
=
$1,674.60
Graphics/Designer
46
x
$100.10
=
$4,604.60
Senior Job Captain
140
x
$90.86
=
$12,720.40
Draftsman
180
x
$74.69
=
$13,444.20
SUB-TOTAL =
$74,604.24
A. Design Development (DD) Phase- 100%
Position
Hours
Billable Rate
Extended Fee
Principal/Project Architect
44
x
$193.24
=
$8,502.56
Senior Project Manager/Director
120
x
$169.40
=
$20,328.00
Senior Designer
30
x
$152.46
=
$4,573.80
Project Manager
8
x
$139.55
=
$1,116.40
Graphics/Designer
34
x
$100.10
=
$3,403.40
Senior Job Captain
120
x
$90.86
=
$10,903.20
Draftsman
140
x
$74.69
=
$10,456.60
SUB-TOTAL =
$59,283.96
B. Construction Documents (CD) Phase- 50%
Position
Hours
Billable Rate
Extended Fee
Principal/Project Architect
68
x
$193.24
=
$13,140.32
Senior Project Manager/Director
260
x
$169.40
=
$44,044.00
Senior Designer
16
x
$152.46
=
$2,439.36
Project Manager
28
x
$139.55
=
$3,907.40
Graphics/Designer
10
x
$100.10
=
$1,001.00
Senior Job Captain
300
x
$90.86
=
$27,258.00
Draftsman
480
x
$74.69
=
$35,851.20
SUB-TOTAL =
$127,641.28
B. Construction Documents (CD) Phase- 100%
Position
Hours
Billable Rate
Extended Fee
Principal/Project Architect
52
x
$193.24
=
$10,048.48
Senior Project Manager/Director
200
x
$169.40
=
$33,880.00
Senior Designer
4
x
$152.46
=
$609.84
Project Manager
20
x
$139.55
=
$2,791.00
Graphics/Designer
6
x
$100.10
=
$600.60
Senior Job Captain
260
x
$90.86
=
$23,623.60
Draftsman
360
x
$74.69
=
$26,888.40
SUB-TOTAL =
$98,441.92
C. Construction Administration (CA) Phase
Position
Hours
Billable Rate
Extended Fee
Principal/Project Architect
40
x
$193.24
=
$7,729.60
Senior Project Manager/Director
480
x
$169.40
=
$81,312.00
Senior Designer
0
x
$152.46
=
$0.00
Project Manager
0
x
$139.55
=
$0.00
Graphics/Designer
0
x
$100.10
=
$0.00
Senior Job Captain
140
x
$90.86
=
$12,720.40
Draftsman
200
x
$74.69
=
$14,938.00
SUB-TOTAL =
$116,700.00
D. As-Built Record Drawings (AB) Phase
Position
Hours
Billable Rate
Extended Fee
Principal/Project Architect
4
x
$193.24
=
$772.96
Senior Project Manager/Director
12
x
$169.40
=
$2,032.80
Senior Designer
0
x
$152.46
=
$0.00
Project Manager
0
x
$139.55
=
$0.00
Graphics/Designer
0
x
$100.10
=
$0.00
Senior Job Captain
16
x
$90.86
=
$1,453.76
Draftsman
40
x
$74.69
=
$2,987.60
SUB-TOTAL =
$7,247.12
Total Architectural Basic Services Fee:
TOTAL =
$483,918.52
Direct Labor
overhead
sub
profit
Total Labor
Rate
%
total
X%
Rate
Principal/Project Architect
$62.74
180.00%
$175.67
10.00%
$193.24
Senior Project Manager/Director
$55.00
180.00%
$154.00
10.00%
$169.40
Senior Designer
$49.50
180.00%
$138.60
10.00%
$152.46
Project Manager
$45.31
180.00%
$126.87
10.00%
$139.55
Graphics/Designer
$32.50
180.00%
$91.00
10.00%
$100.10
Senior Job Captain
$29.50
180.00%
$82.60
10.00%
$90.86
Draftsman
$24.25
180.00%
$67.90
10.00%
$74.69
Administrative Assistant
$23.00
180.00%
$64.40
10.00%
$70.84
Hourly Rate Schedule
MCSO District 3 Sheriffs Substation Architectural / Engineering Breakdown Summary- Step 2 Services (Rev. 1)
March 15, 2022
Architecture
Structural Engineering
Mechanical/Plumbing
Engineering
Electrical Engineering
Special Systems Design
Civil Engineering
Landscape Architecture
Specification Writing
Totals
$74,604.24
$3,500.00
$4,275.70
$9,460.00
$11,600.00
$4,305.00
$4,239.00
$111,983.94
$59,283.96
$3,500.00
$4,275.70
$5,460.00
$8,000.00
$4,305.00
$1,752.00
$5,010.00
$91,586.66
$127,641.28
$6,300.00
$9,967.10
$13,655.00
$4,560.00
$8,570.00
$4,371.00
$175,064.38
$98,441.92
$6,300.00
$9,967.10
$8,915.00
$4,560.00
$8,570.00
$2,244.00
$13,790.00
$152,788.02
$116,700.00
$1,400.00
$8,294.00
$8,540.00
$2,080.00
$8,025.00
$6,498.00
$151,537.00
$7,247.12
$500.00
$2,084.94
$1,250.00
$800.00
$1,125.00
$1,536.00
$14,543.06
$483,918.52
$21,500.00
$38,864.54
$47,280.00
$31,600.00
$34,900.00
$20,640.00
$18,800.00
$697,503.06
A/E Consultant Step 2 Basic Services Total
$697,503.06
Task/Phase x Discipline
Design Development Phase (50% DD Submittal)
Construction Document Phase (50% CD Submittal)
MCSO District 3 Substation
Step 2 Basic Services Total
Step 2 Basic Services
Construction Administration Phase
As-built Record Drawings
Design Development Phase (100% DD Submittal)
Construction Document Phase (100% CD Submittal)
https://perlman.sharepoint.com/Projects/2021 Commercial Projects/321032- MCSO District 3 Substation/Docs/Proposal/Step 2 Services/Arch-Overall/MCSO District 3 Substation_Step 2 Services_Arch & Overall Fee Summary Rev 1_3-15-22
- 1 -
MCSO District 3 Sheriffs Substation Architectural / Engineering Breakdown Summary- Step 2 Services (Rev. 1)
March 15, 2022
Architecture
Structural Engineering
Mechanical/Plumbing
Engineering
Electrical Engineering
Special Systems Design
Civil Engineering
Landscape Architecture
Specification Writing
Totals
Task/Phase x Discipline
$22,000.00
$22,000.00
$3,665.00
$3,665.00
$15,665.00
$15,665.00
$6,665.00
$6,665.00
$4,170.00
$4,170.00
$2,850.00
$2,850.00
$2,850.00
$2,850.00
$0.00
$22,000.00
$0.00
$0.00
$0.00
$35,865.00
$0.00
$0.00
$57,865.00
A/E Consultant Step 2 Optional Services Total
$57,865.00
A/E Consultant Step 2 Basic & Opt. Services Total by Discipline
$483,918.52
$43,500.00
$38,864.54
$47,280.00
$31,600.00
$70,765.00
$20,640.00
$18,800.00
A/E Consultant Step 2 Basic & Optional Services Total
$755,368.06
Owner's General Allowance
$50,000.00
A/E Consultant Step 2 Basic & Optional Services + General Allowance Grand Total
$805,368.06
Special Structural Inspections Allowance
Step 2 Optional Services
Water Report
Step 2 Optional Services Total
Sewer Report
Traffic Counts
Traffic Impact Analysis- Category 1
Traffic Impact Analysis- Category 2 (in addition to Cat. 1)
Drainage Report
https://perlman.sharepoint.com/Projects/2021 Commercial Projects/321032- MCSO District 3 Substation/Docs/Proposal/Step 2 Services/Arch-Overall/MCSO District 3 Substation_Step 2 Services_Arch & Overall Fee Summary Rev 1_3-15-22
- 2 -
Engineering Services Agreement
Date:
March 3, 2022
Client:
Perlman Architects of Arizona, Inc. (Attn: Ken Powers)
2929 North Central Avenue, Suite 1600
Phoenix, Arizona 85012
Project Name &
Location:
MCSO District 3 Substation Surprise Remodel and Addition - Design
Development/Construction Documents/Construction Administration Phases
Surprise, Arizona
Scope:
The project consists of the Design Development/Construction
Documents/Construction Administration phases for the following items:
x
Expansion and renovations of the existing District 3 substation with
approximately 13,000 square feet of new construction (under roof)
and 12,000 square feet of existing building remodel..
Extent of Services:
x Structural Design Development/Construction Documents drawn in
AutoCAD and/or Revit including progress sets at each design phase as
required for coordination with other disciplines and contractor.
x Supporting structural calculations.
x Meeting(s) as required during design phases.
x Construction Administration including RFI responses and shop drawing
review during construction.
x As-built drawings based on contractor redlines of field conditions.
x Provide Special Structural Inspections as required by section 1704 of the
International Building Code for those structural items listed in the General
Structural Notes. Inspector shall issue written reports to the architect, city
and other designated parties. The reports will indicate type of work being
inspected and whether or not it is being performed according to the
structural construction documents. The inspector shall inform the
contractor in a timely manner of deficiencies of work that does not
conform to the structural construction documents.
Fee Arrangement:
1. Construction Documents/Construction Administration:
50% Design Development $ 3,500.00
100% Design Development $ 3,500.00
50% Construction Documents $ 6,300.00
100% Construction Documents $ 6,300.00
Construction Administration $ 1,400.00
Total DD/CD/CA Fees $21,000.00
As-Built Drawings $ 500.00
4 Engineer Site Visits as required during
Construction or Design at $350.00 per trip $ 1,400.00 (As Required)
2. Special Structural Inspections:
Inspector: $75/hr (billed portal to portal) + $35 trip fee. ($185 min
charge.). A $22,000.00 allowance shall be established for this purpose.
Any fees additional to this amount shall be at the cost of the contractor
or shall be adjusted by the owner. There is a two hour minimum charge
for each inspection. Inspections cancelled within 4 hours of scheduled
inspection time may be charged up to $200 flat fee. An Inspection
Certificate will not be signed until all fees due to this firm on all phases
Retainer Amount:
None
Special Conditions:
The inspector does not have the right to stop work and is not responsible for:
x Construction means, methods, techniques, sequences or procedures.
x Safety precautions or programs.
x Supervision of work or workers.
The attached terms and conditions form is part of this agreement. The signature below constitutes
Simply Structural Inc.’s intention to provide services as stated in this agreement.
Offered by:
David G. Schott, S.E., P.E.
For Simply Structural, Inc.
Accepted by:
Signature
Date
Perlman Architects of Arizona, Inc.
Printed Name
Company Name
SIMPLY STRUCTURAL
Perlman Project No:
321032.1
MCSO District 3 Substation- Step 2 Services
Attachment "A"-CONSULTANT Fee Proposal Breakdown
A. 50% Design Development - 60% Plans (DD) Phase
Position
Hours
Billable Rate
Extended Fee
Senior Engineer/Principal
4
x
$125.00
=
$500.00
Engineer
12
x
$105.00
=
$1,260.00
Designer
4
x
$85.00
=
$340.00
Drafter
20
x
$70.00
=
$1,400.00
SUB-TOTAL=
$3,500.00
B. 100% Design Development - 60% Plans (DD) Phase
Position
Hours
Billable Rate
Extended Fee
Senior Engineer/Principal
4
x
$125.00
=
$500.00
Engineer
12
x
$105.00
=
$1,260.00
Designer
4
x
$85.00
=
$340.00
Drafter
20
x
$70.00
=
$1,400.00
SUB-TOTAL=
$3,500.00
C. 50% Construction Documents - 100% Plans (CD) Phase
Position
Hours
Billable Rate
Extended Fee
Senior Engineer/Principal
7
x
$125.00
=
$875.00
Engineer
17
x
$105.00
=
$1,785.00
Designer
14
x
$85.00
=
$1,190.00
Drafter
35
x
$70.00
=
$2,450.00
SUB-TOTAL=
$6,300.00
D. 100% Construction Documents - 100% Plans (CD) Phase
Position
Hours
Billable Rate
Extended Fee
Senior Engineer/Principal
7
x
$125.00
=
$875.00
Engineer
17
x
$105.00
=
$1,785.00
Designer
14
x
$85.00
=
$1,190.00
Drafter
35
x
$70.00
=
$2,450.00
SUB-TOTAL=
$6,300.00
E. Construction Administration (CA) Phase
Position
Hours
Billable Rate
Extended Fee
Senior Engineer/Principal
2
x
$125.00
=
$250.00
Engineer
6
x
$105.00
=
$630.00
Designer
2
x
$85.00
=
$170.00
Drafter
5
x
$70.00
=
$350.00
SUB-TOTAL=
$1,400.00
Total CONSULTANT Basic Services Fee:
TOTAL =
$21,000.00
Hourly Rate Schedule
Direct Labor
overhead
sub
profit
Total Labor
Rate
%
total
X%
Rate
(A)
(B)
(C)
(Billing Rate)
Senior Engineer
$47.35
140.00%
$113.64
10.00%
$125.00
Junior Engineer
$39.77
140.00%
$95.45
10.00%
$105.00
Designer
$32.20
140.00%
$77.27
10.00%
$85.00
CAD Drafter
$26.52
140.00%
$63.64
10.00%
$70.00
Formulas
(A) Direct Labor Rate
(B) Overhead @ % X (A)
(C) Profit @ % X (A + B)
(D) Billing Rate (A+B+C)
SIMPLY STRUCTURAL
Perlman Project No:
321032.1
MCSO District 3 Substation- Step 2 Services
Attachment "A"-CONSULTANT Fee Proposal Breakdown
A. Special Structural Inspections
Position
Hours
Billable Rate
Extended Fee
Senior Engineer/Principal
8
x
$125.00
=
$1,000.00
Engineer
0
x
$105.00
=
$0.00
Special Inspector
280
x
$75.00
=
$21,000.00
Drafter
0
x
$70.00
=
$0.00
SUB-TOTAL=
$22,000.00
Total CONSULTANT Basic Services Fee:
TOTAL =
$22,000.00
Direct Labor
overhead
sub
profit
Total Labor
Rate
%
total
X%
Rate
(A)
(B)
(C)
(Billing Rate)
Senior Engineer
$47.35
140.00%
$113.64
10.00%
$125.00
Junior Engineer
$39.77
140.00%
$95.45
10.00%
$105.00
Designer
$32.20
140.00%
$77.27
10.00%
$85.00
CAD Drafter
$26.52
140.00%
$63.64
10.00%
$70.00
Special Inspector
$28.41
140.00%
$68.18
10.00%
$75.00
Hourly Rate Schedule
ASSOCIATED
MECHANICAL
ENGINEERS, PLC.
1121 West Warner Road, Ste. 107
Tempe, Arizona 85284
C O N S U L T I N G E N G I N E E R S
MECHANICAL ▼ PLUMBING
January 31, 2022
Ken Powers
Perlman Architects
4808 North 24th street, suite 100
Phoenix, AZ 85016
RE:
MCSO substation 3, remodel and addition
Surprise, AZ
AME Proposal No. 22009R1
Dear Ken:
Associated Mechanical Engineers, PLC is pleased to submit this proposal to provide consulting
engineering services for the project referenced above. Following is the list of services we propose
to provide under the terms and conditions of this contract:
MECHANICAL
– Complete, print ready, construction documents in AutoCAD format for the
HVAC systems including systems and controls. This proposal includes complete
remodel of existing square footage, relocation of usable roof mounted equipment
and subsequent ducting revisions required and all new areas. Proposal includes
replacement of one existing unit and addition of new equipment and ductwork as
required.
– Cooling and heating load calculations using Carrier HAP V4.9 program.
– Complete specifications in CSI format.
– Shop drawing review.
– Meetings at the Architect’s office as delineated in the Compensation section.
– Deliverables as delineated in the Compensation section.
– All plan check corrections required to obtain permit.
– Construction administration including site visits.
– Record drawings are included.
– IECC calculations and documentation for the mechanical and plumbing systems
are included.
– Energy model excluded.
– Associated LEED credit application are excluded.
– Four meetings with the client and team included.
– Coordination with cost estimator is included. Cost estimating is excluded.
March 1, 2022
March 1, 2022
Proposal No. P22009R1
www.am-engineers.com
Phone 480.966.3996
Fax 480.966.3964
PLUMBING
– Complete, print ready, construction documents in AutoCAD format for the
plumbing systems to 5 feet outside the building. This includes sanitary waste and
vent, domestic hot and cold water. Proposal includes connections to existing
plumbing systems for remodel areas.
– Deliverables concurrent with mechanical.
– Complete specifications in CSI format.
– Meetings concurrent with mechanical.
– Shop drawing review is included.
– All plan check corrections required to obtain permit.
– Construction administration is included.
– Record drawings are included.
GENERAL SCOPE OF WORK
– Specifications shall be included on plans or in 8-1/2” x 11” CSI format.
– Background documents in AutoCAD format, provided by Architect and/or his
sub-consultants.
Basic project scope includes:
•
Approximately 23,500 sf remodel and new building at the existing Maricopa
County Sheriff’s Office substation.
COMPENSATION
Associated Mechanical Engineers, PLC shall provide the aforementioned consulting engineering
services for the following lump sum fee based on the assumptions above.
The work included in each design phase shall include the following:
Schematic Design Phase:-completed
Design Development Phase: (50%/100% submittals)
1. Layout of all mechanical units and single line ductwork.
2. Equipment schedules, details and notes.
3. Plumbing one line plans, fixture specs, notes and details.
March 1, 2022
Proposal No. P22009R1
www.am-engineers.com
Phone 480.966.3996
Fax 480.966.3964
4. Coordination with cost estimator.
Construction Document Phase: (50%/100% submittals)
1. Fully designed mechanical plans, details, notes, and schedules.
2. Specifications.
3. COMcheck documentation.
4. Fully designed plumbing plans, details, notes and schedules.
5. Bid addendum as required.
6. Permit plan review responses.
7. Coordination with the cost estimator.
Construction Administration Services
1. Construction Administration:
a. (1) pre-construction meeting.
b. (7) construction site visits with written reports including Substantial
Completion and Final Acceptance visits.
2. Review of Shop Drawings.
3. Responding to RFI’s, etc. as required.
4. Review of COR’s.
5. Responding to contractor RFI’s.
Fees
The fees for the Professional Design Services presented above are as follows (refer to
attached fee matrix for complete hourly breakout):
MCSO Substation 3
Design Documents (50%) ...............................................................................$4,275.70
Design Documents (100%) .............................................................................$4,275.70
Construction Documents (50%) ......................................................................$9,967.10
Construction Documents (100%) ....................................................................$9,967.10
Construction Drawings sub total ..................$28,485.60
March 1, 2022
Proposal No. P22009R1
www.am-engineers.com
Phone 480.966.3996
Fax 480.966.3964
Construction Administration ...........................................................................$8,294.00
Record Drawings (from contractor markups) .................................................$2,084.94
Construction Admin sub total ......................$10,378.94
Total Design & Construction Admin. Fee ....$38,864.54
Should any of the following items be required, it will be billed as a contingent additional service.
– Additional Construction observations with a written report, to determine if the
work is proceeding in general conformance with the contract documents and the
design concepts, shall be provided on an additional service basis for the fixed fee
of $500.00 per trip.
– Major floor plan revisions due to Architectural city comment revisions based on
the billing rates listed below.
Principal
$157.30/hr
Engineer
$128.70/hr
Designer
$100.10/hr
CAD
$71.50/hr
We sincerely appreciate the opportunity to propose on this project. We look forward to your
acceptance of these terms and the chance to add value to this project.
Sincerely,
ASSOCIATED MECHANICAL ENGINEERS, PLC.
George J. Josephs, P.E.
LEED AP
Principal
Signature:
_______________________
Date: _______________
Ken Powers
Perlman Architects
CONSULTANT NAME
Perlman Project No:
321032.1
MCSO District 3 substation
Attachment "A"-Associated Mechanical Engineers, PLLC Fee Proposal Breakdown (Rev. 1)
A. Design Development (DD- 50% Submittal)
Position
Hours
Billable Rate
Extended Fee
Principal / PE
3
x
$157.30
=
$471.90
Engineer
10
x
$128.70
=
$1,287.00
Designer
12
x
$100.10
=
$1,201.20
Drafter
14
x
$71.50
=
$1,001.00
1 meeting
2
x
$157.30
=
$314.60
SUB-TOTAL =
$4,275.70
B. Design Development (DD- 100% Submittal)
Position
Hours
Billable Rate
Extended Fee
Principal / PE
3
x
$157.30
=
$471.90
Engineer
10
x
$128.70
=
$1,287.00
Designer
12
x
$100.10
=
$1,201.20
Drafter
14
x
$71.50
=
$1,001.00
1 meeting
2
x
$157.30
=
$314.60
SUB-TOTAL =
$4,275.70
C. Construction Documents (CD- 50% Submittal)
Position
Hours
Billable Rate
Extended Fee
Principal / PE
3
x
$157.30
=
$471.90
Engineer
18
x
$128.70
=
$2,316.60
Designer
40
x
$100.10
=
$4,004.00
Drafter
40
x
$71.50
=
$2,860.00
1 meetings
2
x
$157.30
=
$314.60
SUB-TOTAL =
$9,967.10
D. Construction Documents (CD- 100% Submittal)
Position
Hours
Billable Rate
Extended Fee
Principal / PE
3
x
$157.30
=
$471.90
Engineer
18
x
$128.70
=
$2,316.60
Designer
40
x
$100.10
=
$4,004.00
Drafter
40
x
$71.50
=
$2,860.00
1 meetings
2
x
$157.30
=
$314.60
SUB-TOTAL =
$9,967.10
construction docs SUB-TOTAL =
$28,485.60
F. Construction Administration (CA)
Position
Hours
Billable Rate
Extended Fee
Drafter
26
x
$71.50
=
$1,859.00
Engineer
50
x
$128.70
=
$6,435.00
SUB-TOTAL
$8,294.00
As built CAD from contractor markups
Drafter
18
x
$87.23
=
$1,570.14
Engineer
4
x
$128.70
=
$514.80
SUB-TOTAL
$2,084.94
construction admin SUB-TOTAL =
$10,378.94
TOTAL =
$38,864.54
Direct Labor
overhead
sub
profit
Total Labor
Rate
%
total
X%
Rate
(A)
(B)
(C)
(Billing Rate)
principal
$55.00
160.00%
$143.00
10.00%
$157.30
engineer
$45.00
160.00%
$117.00
10.00%
$128.70
designer
$35.00
160.00%
$91.00
10.00%
$100.10
drafter
$25.00
160.00%
$65.00
10.00%
$71.50
clerical
Formulas
(A) Direct Labor Rate
(B) Overhead @ % X (A)
(C) Profit @ % X (A + B)
(D) Billing Rate (A+B+C)
3231 S. Country Club Way, Suite 102
Tempe, AZ 85282
Ph: (602) 393-0201 Fax: (602) 393-0202
January 25, 2022
March 1, 2022 – Rev. 1
Mr. Ken Powers
Perlman Architects
4808 North 24th Street, Suite 100
Phoenix, AZ 85016
RE:
AKRIBIS Engineering Services Proposal
Maricopa County Sherriff Office District 3 Substation
13063 West Bell Road
Surprise, Arizona
Ken:
Scope of Work
The project shall consist a remodel and expansion of an existing Maricopa County Sherriff Office substation with
approximately 10,000SF of existing space and approximately 12,000SF of new expansion area on an existing 3-acre site.
The project will include all new offices, detention facilities/sally port and interview rooms, evidence storage, patrol offices,
report writing, briefing room, locker rooms, conference rooms and staff work areas. A new standby power generator will be
required as well as all new electrical service to the building. All new site lighting will be required for the public and secure
parking areas.
The phasing of the project shall include the following:
1. Design Development Phase
a.
50% Submittal / Review Meeting
b. 100% Review Submittal
c.
Coordination with Architect/Consultant Team
d. Provide cuts sheets of proposed ELECTRICAL systems/ lighting fixtures
2. Construction Document Phase
a.
50% Submittal / Review Meeting
b. 100% Permit Submittal
c.
Permit Review Submittal Revisions as required
d. Coordination with Architect/Consultant Team
e.
Address questions and provide Addendum responses during Bid Phase
AKRIBIS Engineering will provide electrical design services where required in the above scope of work items.
1. We will provide the following:
a.
Electrical bid documents.
b. Book specification.
c.
Shop drawing review.
d. Meetings with the Architect/Owner as identified below.
2. The Architect/Owner is responsible for providing to us any and all data on equipment and/or appliances
specified or provided by others that requires electrical support. If this information is not provided, AKRIBIS
Engineering will obtain the information as an extra service.
Perlman Architects
Maricopa County Sherriff Office District 3 Substation
January 25, 2022,
March 1, 2022-Rev.1
Page 2
Electrical
1. Primary electrical service.
2. Secondary electrical distribution.
3. Emergency generator systems.
4. Power systems.
5. Lighting systems:
a.
Interior lighting systems.
b. Exterior building mounted lighting.
c.
Site lighting systems and photometrics.
6. Fire alarm system – performance specification design.
7. Special Systems – rough-in of the following systems based on the FMD design criteria and in coordination with
the team special systems vendor(s):
a.
Computer backbone devices.
b. Telephone devices.
c.
CCTV, A/V, Video device rough-in.
d. Dispatch system.
e.
Door hardware access and security systems/CCTV power interface.
8. The design of the following systems are understood to be by provided by other team consultants, owner’s
vendors or suppliers:
a.
Security system(s).
b. Access controls.
c.
CCTV, A/V, video presentation systems.
The work included in each design phase shall include the following:
Design Development Phase - 50% & 1000% Submittals:
1. (1) project design coordination meeting.
2. Preliminary electrical load calculation with:
a.
Stand-by power generator size
b. Electrical Service Entrance Section (SES) size
3. Coordination with Perlman, civil and Power Company for new utility power to the site.
4. Preliminary exterior building and site lighting layout with light level calculations.
5. Layout of all electrical primary and secondary power panels and equipment and the incoming
service.
6. Layout of all emergency power equipment including equipment and panels.
7. One line diagram indicating power distribution system
8. One line diagram of the emergency power distribution system
9. Lighting layout, only, for each room.
10. Power outlets and power connections shown in each room, coordinated with the owner’s program.
11. Special Systems device rough-in locations.
12. Outline specifications
Construction Document Phase - 50% & 1000% Submittals:
1. (2) Project design coordination meeting.
2. Site power and lighting plan.
3. Power plans, including circuiting.
4. Interior and exterior building lighting plans, including circuiting and lighting control.
5. Final Special Systems plans.
6. One line power distribution system drawings.
7. Fault current calculations.
8. Schedules.
9. Details.
10. Specifications.
Perlman Architects
Maricopa County Sherriff Office District 3 Substation
January 25, 2022,
March 1, 2022-Rev.1
Page 3
Construction Administration Phase:
1. Attend Pre-Construction Meeting
2. RFI Responses/Clarifications
3. Submittal/Shop Drawing Reviews
4. Up to (7) construction administration site visit with associated report.
5. Review/Respond to Contractor Change Order Requests for your applicable discipline
6. CAD Record Drawings based on Contractor provided Field As-built Drawings
7. Review of Contractor’s O&M Manual for your applicable discipline
Fee
The fees for the Professional Design Services presented above are as follows:
50% Design Documents........................................................................................................... $9,460.00
100% Design Documents......................................................................................................... $5,460.00
50%Construction Documents ................................................................................................ $13,655.00
100%Construction Documents ................................................................................................ $8,915.00
Construction Administration .................................................................................................... $8,540.00
Construction Administration – CAD Record Drawings .......................................................... $1,250.00
Additional meetings will be invoiced at $600.00 per visit/report.
Hourly Rates
Principal
$145.00 / hr.
Professional Engineer
$130.00 / hr.
Designer
$105.00 / hr.
Drafter
$85.00 / hr.
Clerical
$60.00 / hr.
If this proposal meets with your approval, please sign and return one copy for our records, either by fax or email. If the Client
gives the Engineer either verbal or written authorization to proceed with this work, and the Client has not returned a signed
copy of this Proposal, it is understood to be approved and signed as submitted by the AKRIBIS Engineering, LLC.
The attached terms and conditions are part of this proposal. Reimbursable expenses (including, but not limited to, delivery,
printing costs, travel, reproduction) will be billed at 1.15 of costs. Change of scope, defined as redesign when design is
substantially complete, that is created by the Owner or architect, shall be reimbursed to us as an extra service.
The attached terms and conditions are part of this proposal.
Regards,
Sheldon R. McInelly, PE
Principal - Electrical
……………………………………………………………………………………………………………………
Signature
Printed Name
Title
Date
AKRIBIS Engineering
Perlman Project No:
321032.1
MCSO District 3 Substation - Phase 2 fes - DD/CD/CA
1/25/2022
03/01/2022 Rev. 1
A. 50% Design Development (DD) Phase
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
2
x
$145.00
=
$290.00
Engineer
4
x
$130.00
=
$520.00
Designer
30
x
$105.00
=
$3,150.00
Drafter
40
x
$85.00
=
$3,400.00
FIRE ALARM
1
x
$1,500.00
=
$1,500.00
Meetings
1
x
$600.00
=
$600.00
$9,460.00
SUB-TOTAL=
$9,460.00
B. 100% Design Development (DD) Phase
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
2
x
$145.00
=
$290.00
Engineer
4
x
$130.00
=
$520.00
Designer
20
x
$105.00
=
$2,100.00
Drafter
30
x
$85.00
=
$2,550.00
FIRE ALARM
0
x
$1,500.00
=
$0.00
Meetings
0
x
$600.00
=
$0.00
$5,460.00
SUB-TOTAL =
$5,460.00
C. 50% Construction Documents (CD) Phase
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
0
x
$145.00
=
$0.00
Engineer
6
x
$130.00
=
$780.00
Designer
50
x
$105.00
=
$5,250.00
Drafter
65
x
$85.00
=
$5,525.00
FIRE ALARM
1
x
$1,500.00
=
$1,500.00
Meetings
1
x
$600.00
=
$600.00
$13,655.00
SUB-TOTAL =
$13,655.00
D. 100% Construction Documents (CD) Phase
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
2
x
$145.00
=
$290.00
Engineer
0
x
$130.00
=
$0.00
Designer
40
x
$105.00
=
$4,200.00
Drafter
45
x
$85.00
=
$3,825.00
FIRE ALARM
0
x
$1,500.00
=
$0.00
Meetings
1
x
$600.00
=
$600.00
$8,915.00
SUB-TOTAL =
$8,915.00
E. Construction Administration (CA) Phase
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
2
x
$145.00
=
$290.00
Engineer
2
x
$130.00
=
$260.00
Designer
16
x
$105.00
=
$1,680.00
Drafter
16
x
$85.00
=
$1,360.00
FIRE ALARM
1
x
$750.00
=
$750.00
CA Site Visits/Reports
7
x
$600.00
=
$4,200.00
$8,540.00
SUB-TOTAL =
$8,540.00
E. Construction Administration CAD Record Drawings
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
0
x
$145.00
=
$0.00
Engineer
0
x
$130.00
=
$0.00
Designer
7
x
$105.00
=
$735.00
Drafter
6.0588
x
$85.00
=
$515.00
SUB-TOTAL =
$1,250.00
Olympus Technology Group
Perlman Architects of Arizona
Opportunity Number:22-0302-01
MCSO District 3 Sub-Station
P a g e | 1
March 2, 2022
Ken Powers, RA, LEED AP
Principal
Perlman Architects of Arizona
2929 N. Central Ave, Suite 1600
Phoenix, AZ. 85012-2727
RE: Maricopa County Sheriff’s Office District 3 Sub-Station
Olympus Technology Group (OTG) is pleased to present this fee proposal for providing consulting, design and
documentation services related to Maricopa County Sheriff’s Office District 3 Sub-Station project in Surprise, AZ.
Please see attached sheets for a detailed description of the package and services that will be provided upon
approval.
Thank you for providing Olympus Technology Group this opportunity to work with Perlman Architects of Arizona.
Best Regards,
Chris Stowers, ECSE
Director
CStowers@olympuscm.com
602.619.9710 - Office
602.690.1992 - Cell
Olympus Technology Group
Perlman Architects of Arizona
Opportunity Number:22-0302-01
MCSO District 3 Sub-Station
P a g e | 2
Project Summary
Based on the information provided by Perlman Architects, we understand the requirements needed to provide a
fully functioning Division 27/28 (27 = Structured Cabling, 28 = Security, Access Control) design and installation
documentation package – per conceptual programming documents; provided by Perlman Architects.
1. Division 27/28 system floor plans, details, elevations and single-line diagrams per FMD descriptive
standards; for contractor bidding and installation
2. Wireless Access Point heat mapping and design
3. Division 27/28 system specifications per FMD descriptive standards
4. Meeting/Coordination time with other trades (Zoom, Teams, on-site or otherwise)
5. Division 27/28 contractor construction management
6. Division 27/28 proposal review
7. Answer all RFI related to Division 27/28
8. Update all plans per ASI or owner changes as related to Division 27/28
9. Record documents per final punch and walk with Division 27/28 contractor(s)
10. Plotting & Printing
11. Non-reimbursable expenses:
a. Normal operating charges which include the following:
i. Stenographic services for memoranda, meeting minutes, reports, general office supplies
to accomplish the task at hand
ii. Local, long distance telephone and fax transmissions
iii. Regular mail (USPS) delivery
12. Reimbursable expenses:
a. Travel expenses outside Maricopa County as required by the client
Exclusions
1. Fire alarm is not included within this proposal. It is understood that the electrical engineering scope
includes a fire alarm performance specification and drawing package.
Olympus Technology Group
Perlman Architects of Arizona
Opportunity Number:22-0302-01
MCSO District 3 Sub-Station
P a g e | 3
Design Drawing Documents
To assist in the production of our scope of responsibilities, the Architect/Engineer agrees to provide all original
drawings and models in either DWG or RVT and PDF formats for our use in systems design and coordination with
all parties involved.
Fees
This fee has been developed from the work tasks and proposed site information (drawings/outline) as described in
this proposal.
During the performance of this contract, OTG will invoice for percentage completion and expenses accrued per our
2022 labor rates. Activity logs will be provided to Perlman Architects of Arizona for review and signature with
invoicing for the previous billing cycles’ performed services. Additional fees may be required due to scope change,
added responsibilities and/or project timeline revisions.
Fee Summary
Division 27 & 28
Phase Details (02/01/22 thru 06/15/22)
Hours
Days
Schematic Design (SD)
28
3.5
$
3,600.00
50% Design Development (DD)
64
8
$
8,000.00
100% Design Development (DD)
64
8
$
8,000.00
50% Construction Documents (CD)
36
4.5
$
4,560.00
100% Construction Documents (CD)
36
4.5
$
4.560.00
Construction Administration (CA)
16
2
$
2,080.00
Optional Services (As-Built Drawings)
8
1
S
800.00
Total Base Services
252
31.5
$
31,600.00
Olympus Technology Group Team
Chris Stowers – Director
Current time commitments and availability – As Needed, there are no commitments that would hinder the
progress of this project. Duties to include: Specification creation and writing, meetings, owner & architect
coordination, lead drafting and design.
Brian Ashcraft – Project Manager
Current time commitments and availability – As Needed, there are no commitments that would hinder the
progress of this project. Duties to include: Meetings, owner & architect coordination, drafting and design, Division
27/28 contractor management.
Olympus Technology Group
Perlman Architects of Arizona
Opportunity Number:22-0302-01
MCSO District 3 Sub-Station
P a g e | 4
Payment terms are Net 30 days.
If this acceptable, please sign and date one copy of this letter and return it to my attention or submit a similar
contract instrument. If you wish to discuss further, please contact me at 602.690.1992.
Thank you for your consideration and we look forward to joining this project with Perlman Architects of Arizona.
Accepted by:
_____________________________________________
Signature
____________________________________________
Printed
____________________________________________
P.O. Number
Olympus Technology Group
Perlman Project No:
321032.1
MCSO District 3 Substation - Step 2 fees - DD/CD/CA
Date:
A. Schematic Design (SD) Phase
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
0
x
$250.00
=
$0.00
Engineer
0
x
$200.00
=
$0.00
Designer
20
x
$140.00
=
$2,800.00
Drafter
8
x
$100.00
=
$800.00
3.50
# 8hr days
$3,600.00
SUB-TOTAL =
$3,600.00
B. 50% Design Development (DD) Phase
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
0
x
$250.00
=
$0.00
Engineer
0
x
$200.00
=
$0.00
Designer
40
x
$140.00
=
$5,600.00
Drafter
24
x
$100.00
=
$2,400.00
8.00
# 8hr days
$8,000.00
SUB-TOTAL =
$8,000.00
C. 100% Design Development (DD) Phase
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
0
x
$250.00
=
$0.00
Engineer
0
x
$200.00
=
$0.00
Designer
40
x
$140.00
=
$5,600.00
Drafter
24
x
$100.00
=
$2,400.00
8.00
# 8hr days
$8,000.00
SUB-TOTAL =
$8,000.00
D. 50% Construction Documents (CD) Phase
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
0
x
$250.00
=
$0.00
Engineer
0
x
$200.00
=
$0.00
Designer
24
x
$140.00
=
$3,360.00
Drafter
12
x
$100.00
=
$1,200.00
4.50
# 8hr days
$4,560.00
SUB-TOTAL =
$4,560.00
E. 100% Construction Documents (CD) Phase
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
0
x
$250.00
=
$0.00
Engineer
0
x
$200.00
=
$0.00
Designer
24
x
$140.00
=
$3,360.00
Drafter
12
x
$100.00
=
$1,200.00
4.50
# 8hr days
$4,560.00
SUB-TOTAL =
$4,560.00
F. Construction Administration (CA) Phase
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
0
x
$250.00
=
$0.00
Engineer
0
x
$200.00
=
$0.00
Designer
12
x
$140.00
=
$1,680.00
Drafter
4
x
$100.00
=
$400.00
2.00
# 8hr days
$2,080.00
SUB-TOTAL =
$2,080.00
G. Basic Services (As-Built Drawings)
Position
Hours
Billable Rate
Extended Fee
Principal (PM)
0
x
$250.00
=
$0.00
Engineer
0
x
$200.00
=
$0.00
Designer
0
x
$140.00
=
$0.00
Drafter
8
x
$100.00
=
$800.00
1.00
# 8hr days
$800.00
SUB-TOTAL =
$800.00
TOTAL WITHOUT MEETINGS/CA SITE VISITS/OPTIONAL SERVICES
TOTAL =
$30,800.00
Total Electrical Basic Services Fee:
TOTAL =
$31,600.00
15925 W. Glenrosa Avenue, Goodyear, AZ 85395
480.205.8434 bgasque@cdsllc-az.net
January 31, 2022
REVISED FEBRUARY 28, 2022
Mr. Ken Powers, AIA, LEED AP
Perlman Architects of Arizona, Inc.
2929 N. Central Avenue, Ste 1600
Phoenix, AZ 85012
RE:
Proposal for Civil Engineering Step 2 Services
MCSO District 3 Substation
CDS Project # 1187-21
Dear Ken:
Civil Design Solutions, LLC (CDS) appreciates this opportunity to submit this proposal to
provide civil engineering services to Perlman Architects of Arizona, Inc. as agent for the
Maricopa County Sheriff’s Department. The services outlined in this proposal are in connection
with the development of the expansion to the existing District 3 substation located at 12975 W.
Bell Road in the City of Surprise, Arizona.
This proposal consists of eleven pages, is valid for 60 days, and includes the following sections:
Proposal Letter
Pages 1-2
Exhibit A: Detailed Scope of Services
Pages 3-6
Exhibit B: Summary of Proposed Fees
Page 7
Exhibit C: Proposal Assumptions
Page 8
Agreement for Professional Services
Pages 9-11
A monthly invoice will be provided showing the approximate percentage completion of each of
the lump sum phases and the proposed lump sum fee does not include reimbursable expenses.
Reasonable out-of-pocket expenses incurred by CDS in the provisions of services under this
agreement will be billed to the Client on the basis of actual cost, with no mark-up for overhead
and handling. Any plan review or permit fees shall be paid directly by the Client or Owner.
We trust this provides adequate information for evaluating our proposal and we look forward to
working with you on this project. If you have any questions concerning this proposal, please
don’t hesitate to contact our office.
Under the provisions of A.R.S. 41-4401, CDS warrants to Client that we comply with all Federal
Immigration laws and regulations that relate to our employees and that we comply with the E-
Verify program under A.R.S. 23-214 (A).
This Proposal letter and the attachments, Exhibits A-C and the Agreement for Professional
Services, constitute the entire agreement between the parties hereto and is effective on the date
set forth. A space is provided on the Agreement for Professional Services for you to sign
indicating your acceptance of this proposal and the incorporated Contract Terms and Condition.
Mr. Ken Powers, AIA
MCSO D3 Substation Step 2
January 31, 2022 REVISED FEBRUARY 28, 2022
2
Your signature also serves as authorization to proceed with the work. Please return one signed
copy to our office (scanned pdf is acceptable and preferred).
If you have any questions or would like to discuss this proposal further, I would be pleased to
meet with you at your convenience.
Sincerely,
Civil Design Solutions, LLC
William E. Gasque, P.E.
Principal
Enclosures:
Exhibits A–C
Agreement for Professional Services
Mr. Ken Powers, AIA
MCSO D3 Substation Step 2
January 31, 2022 REVISED FEBRUARY 28, 2022
3
EXHIBIT “A”
DETAILED SCOPE OF SERVICES
MCSO District 3 Substation, Step 2
Based upon our understanding of the scope of the project and the assumptions listed below, CDS
proposes to perform these services:
BASE SERVICES
Design Development (50% Submittal)
$4,305.00
CDS will initiate engineering for the project and prepare plans to a design development level. Deliverables and tasks
for this phase will include:
•
Site Paving Plans. Site Paving Plans will be prepared at a scale of 1”=20’ showing the various types of
paving and locations of site improvements.
•
Site Grading and Drainage Plans. Grading and Drainage Plans will be prepared at a scale of 1”=20’
showing site grading including drainage arrows indicating surface flow direction and some spot elevations.
The finished floor elevation will be set during this phase.
•
Site Utility Plans. Utility Plans will be prepared at a scale of 1”=20’ showing utility extension routings and
labeling. Utilities to be shown include sanitary sewer, water main, and storm drain.
•
Utility Coordination. CDS will initiate contact with the utilities and start the coordination process.
•
Utility Conflict Review Notices. At the ed of this phase, CDS will send copies of the site, grading, and
utility plans to the affected utility companies to perform a conflict review.
•
Meeting. CDS will attend one formal client submittal and review meeting during this phase.
Design Development (100% Submittal)
$4,305.00
CDS will initiate engineering for the project and prepare plans to a design development level. Deliverables and tasks
for this phase will include:
•
Site Paving Plans. Site Paving Plans will be prepared at a scale of 1”=20’ showing the various types of
paving and locations of site improvements.
•
Site Grading and Drainage Plans. Grading and Drainage Plans will be prepared at a scale of 1”=20’
showing site grading including drainage arrows indicating surface flow direction and some spot elevations.
The finished floor elevation will be set during this phase.
•
Site Utility Plans. Utility Plans will be prepared at a scale of 1”=20’ showing utility extension routings and
labeling. Utilities to be shown include sanitary sewer, water main, and storm drain.
•
Utility Coordination. CDS will initiate contact with the utilities and start the coordination process.
•
Utility Conflict Review Notices. At the ed of this phase, CDS will send copies of the site, grading, and
utility plans to the affected utility companies to perform a conflict review.
•
Meeting. CDS will attend one formal client submittal and review meeting during this phase.
Construction Documents (50% Submittal)
$8,570.00
CDS will prepare Construction Documents as noted below. Deliverables and tasks for this phase will include:
•
Cover Sheet. A Cover Sheet will be prepared.
•
General Notes. A General Notes sheet will be prepared to include standard notes provided by the Owner,
notes relevant to the surrounding area, and Engineer’s notes.
•
Horizontal Control Plan. A Horizontal Control Plan will be prepared at a scale of 1”=20’ showing the
dimensions and locations of the proposed work to facilitate construction of the site work. An overall
horizontal control plan will be prepared showing the alignments for the utility corridors and access roads.
Coordinates and line and curve tables will be used to reference the alignments.
Mr. Ken Powers, AIA
MCSO D3 Substation Step 2
January 31, 2022 REVISED FEBRUARY 28, 2022
4
•
Site Demolition Plan. Site Demolition Plan will be prepared at a scale of 1”=20’ showing the existing
features that need to be removed for the new development.
•
Site Paving Plan. Site Paving Plans will be prepared at a scale of 1”=20’ showing the various types of
paving and locations of site improvements.
•
Concrete Jointing Plan. A Concrete Jointing Plan will be prepared at a scale of 1”=20’ showing the
locations of joints in the concrete pavement.
•
Site Grading and Drainage Plan. Grading and Drainage Plans will be prepared at a scale of 1”=20’
showing site grading including spot elevations on the hardscape improvements, drainage arrows with slopes
indicating surface flow direction, and proposed contours on the unpaved areas.
•
Site Utility Plan. Utility Plans will be prepared at a scale of 1”=20’ showing utility extension routings and
labeling. Utilities to be shown include sanitary sewer, water main, and storm drain. The design of dry
utilities is not included in the scope, but we will coordinate with the dry utility companies and show the
utilities designed by them on the site utility plans.
•
Detail Sheets. Detail Sheets will be prepared showing any details necessary to construct the civil site
improvements.
•
Storm Water Management Plan. The Storm Water Management Plan (SWMP) will be prepared showing
the best management practices for controlling soil erosion and sediment transport for the construction of the
site. The SWMP is an integral part of the Storm Water Pollution Prevention Plan (SWPPP). As such, it is
intended that the SWMP will be incorporated into the SWPPP by the party responsible for the SWPPP,
usually the Contractor.
•
Specifications. All sitework will rely on the MAG standard specifications.
•
County Submittal. CDS will assist Perlman in submitting the civil plans to Maricopa County and anticipates
receiving and reviewing engineering comments, and resubmittal to the County.
•
Meeting. CDS will attend two formal client submittal and review meetings during this phase.
Construction Documents (100% Submittal)
$8,570.00
CDS will prepare Construction Documents as noted below. Deliverables and tasks for this phase will include:
•
Cover Sheet. A Cover Sheet will be prepared.
•
General Notes. A General Notes sheet will be prepared to include standard notes provided by the Owner,
notes relevant to the surrounding area, and Engineer’s notes.
•
Horizontal Control Plan. A Horizontal Control Plan will be prepared at a scale of 1”=20’ showing the
dimensions and locations of the proposed work to facilitate construction of the site work. An overall
horizontal control plan will be prepared showing the alignments for the utility corridors and access roads.
Coordinates and line and curve tables will be used to reference the alignments.
•
Site Demolition Plan. Site Demolition Plan will be prepared at a scale of 1”=20’ showing the existing
features that need to be removed for the new development.
•
Site Paving Plan. Site Paving Plans will be prepared at a scale of 1”=20’ showing the various types of
paving and locations of site improvements.
•
Concrete Jointing Plan. A Concrete Jointing Plan will be prepared at a scale of 1”=20’ showing the
locations of joints in the concrete pavement.
•
Site Grading and Drainage Plan. Grading and Drainage Plans will be prepared at a scale of 1”=20’
showing site grading including spot elevations on the hardscape improvements, drainage arrows with slopes
indicating surface flow direction, and proposed contours on the unpaved areas.
•
Site Utility Plan. Utility Plans will be prepared at a scale of 1”=20’ showing utility extension routings and
labeling. Utilities to be shown include sanitary sewer, water main, and storm drain. The design of dry
utilities is not included in the scope, but we will coordinate with the dry utility companies and show the
utilities designed by them on the site utility plans.
•
Detail Sheets. Detail Sheets will be prepared showing any details necessary to construct the civil site
improvements.
Mr. Ken Powers, AIA
MCSO D3 Substation Step 2
January 31, 2022 REVISED FEBRUARY 28, 2022
5
•
Storm Water Management Plan. The Storm Water Management Plan (SWMP) will be prepared showing
the best management practices for controlling soil erosion and sediment transport for the construction of the
site. The SWMP is an integral part of the Storm Water Pollution Prevention Plan (SWPPP). As such, it is
intended that the SWMP will be incorporated into the SWPPP by the party responsible for the SWPPP,
usually the Contractor.
•
Specifications. All sitework will rely on the MAG standard specifications.
•
County Submittal. CDS will assist Perlman in submitting the civil plans to Maricopa County and anticipates
receiving and reviewing engineering comments, and resubmittal to the County.
•
Meeting. CDS will attend two formal client submittal and review meetings during this phase.
Construction Administration
$8,025.00
CDS will perform construction administration for the civil site work portion of the construction.
•
Pre-Construction Meeting. CDS will attend a pre-construction meeting during this phase.
•
Office Support. Office support includes responding to Requests for Information (RFI) and reviewing
submittals and shop drawings.
•
Site Visit. CDS assumes that no more than four (4) site visits will be required during construction. We
anticipate each site visit to take no more than 4 hours including travel to and from the site. Also included is
time in the office to write a site visit observation memorandum. Design changes initiated by the Owner or
Contractor are not included.
•
Substantial Completion (Punch List) Inspection. CDS will perform a site visit at substantial completion,
which is assumed to take no more than 4 hours including travel to and from the site. Also included is time in
the office to write a site visit observation memorandum.
•
Final Acceptance Verification Inspection. CDS will perform a punch list inspection, which is assumed to
take no more than 4 hours including travel to and from the site. Also included is time in the office to write
the punch list memorandum.
•
O&M Manual Review. CDS will review the O&M Manual prepared by the Contractor.
Record Drawings
$1,125.00
CDS will coordinate with the Contractor and review the record drawings from Contractor’s land surveyor to ensure
they meet the County’s submittal requirements and draft the as-built information into the cad files as required.
Reimbursable Expenses (Estimated)
$0
Reimbursable Expenses are not anticipated on this project. If required, CDS will utilize the County’s contracted
reprographics firm for all submittals.
OPTIONAL SERVICES
Traffic Counts (Optional Service)
$3,665.00
While we don’t believe a traffic impact analysis will be required, we have provided an allowance for budgetary
purposes only. Should traffic counts be added to the scope, a traffic engineering firm will be retained by CDS to
perform this work.
Traffic Impact Analysis, Category 1 (Optional Service)
$15,665.00
While we don’t believe a traffic impact analysis will be required, we have provided an allowance for budgetary
purposes only. Should a TIA be added to the scope, a traffic engineering firm will be retained by CDS to perform this
work.
Mr. Ken Powers, AIA
MCSO D3 Substation Step 2
January 31, 2022 REVISED FEBRUARY 28, 2022
6
Traffic Impact Analysis, Category 2 (Optional Service)
$6,665.00
While we don’t believe a traffic impact analysis will be required, we have provided an allowance for budgetary
purposes only. Should a TIA be added to the scope, a traffic engineering firm will be retained by CDS to perform this
work.
Drainage Report (Optional Service)
$4,170.00
If required, CDS will complete the drainage calculations for the site to adequately size the retention areas and finalize
the overall storm water management strategy. A Final Drainage Report will be produced as part of this effort to be
submitted to the Jurisdictional Agency for approval.
Water Report (Optional Service)
$2,850.00
If required, CDS will prepare the Water Report as required to provide the basis of design and detailed calculations
supporting the sizing of proposed water mains and water infrastructure.
Sewer Report (Optional Service)
$2,850.00
If required, CDS will prepare the Sewer Report as required to provide the basis of design and detailed calculations
supporting the sizing of proposed sanitary sewer lines and sewer infrastructure.
Mr. Ken Powers, AIA
MCSO D3 Substation Step 2
January 31, 2022 REVISED FEBRUARY 28, 2022
7
EXHIBIT “B”
Summary of Proposed Fees
MCSO District 3 Substation, Step 2
Base Services – Lump Sum
Design Development (50% Submittal)
$4,305.00
Design Development (100% Submittal)
$4,305.00
Construction Document (50% Submittal)
$8,570.00
Construction Document (100% Submittal)
$8,570.00
Construction Services
$8,025.00
Record Drawings
$1,125.00
TOTAL LUMP SUM
$34,900.00
Optional Services – Lump Sum
Traffic Counts
$3,665.00
Traffic Impact Analysis, Category I
$15,665.00
Traffic Impact Analysis, Category II
$6,665.00
Drainage Report
$4,170.00
Water Report
$2,850.00
Sewer Report
$2,850.00
Mr. Ken Powers, AIA
MCSO D3 Substation Step 2
January 31, 2022 REVISED FEBRUARY 28, 2022
8
EXHIBIT “C”
PROPOSAL ASSUMPTIONS
MCSO District 3 Substation, Step 2
This scope of work is based on the following assumptions and qualifications. If further investigation into the project
discloses conditions other than those assumed, we will advise you and assist in making appropriate adjustments to
the scope of work and budget:
•
The Owner will make provisions for legal entry and access onto the site for CDS personnel.
•
A geotechnical report will be furnished by the Architect. We will rely on the recommendations contained therein.
•
Design of off-site improvements is not included in the scope of work.
•
Design of retaining walls is not included in the scope of work.
•
Since the existing site drains to an off-site retention basin, the design of on-site retention is not anticipated or
included in the base scope of work. Should it become necessary, preparation of a Drainage Report is included
as an optional service.
•
The preparation of a traffic impact analysis (TIA) or traffic impact statement is not included in the base services.
It is not expected to be required since submittal to the City of Surprise is not anticipated, however, CDS has
included budgetary allowances in the optional services section. Should a TIA be required, this task will be
scoped and a separate proposal will be provided.
•
Natural gas, electric, and telecommunications services will be designed by others and coordinated by CDS with
the respective utility companies and the project team.
•
Reproduction and binding costs will be limited to those costs associated with making submittals. CDS will
provide pdf copies to the Client for reproduction.
•
Preparation of water and sewer design reports is not included in the base scope of work but have been provided
as optional services.
•
Preparation of easement documentation is not included in the scope of work.
CIVIL DESIGN SOLUTIONS, LLC
Perlman Project No:
321032
MCSO District 3 Substation Step 2 Services - Surprise
Step 2 Services - Base Fee
Attachment "A"-CONSULTANT Fee Proposal Breakdown
A. Design Development (DD) Phase (50% Submittal)
Position
Hours
Billable Rate
Extended Fee
Principal / PE
5
x
$165.00
=
$825.00
Engineer
6
x
$140.00
=
$840.00
Designer
22
x
$120.00
=
$2,640.00
Drafter
0
x
$110.00
=
$0.00
Clerical
0
x
$100.00
=
$0.00
SUB-TOTAL=
$4,305.00
B. Design Development (DD) Phase (100% Submittal)
Position
Hours
Billable Rate
Extended Fee
Principal / PE
5
x
$165.00
=
$825.00
Engineer
6
x
$140.00
=
$840.00
Designer
22
x
$120.00
=
$2,640.00
Drafter
0
x
$110.00
=
$0.00
Clerical
0
x
$100.00
=
$0.00
SUB-TOTAL=
$4,305.00
C. Construction Documents (CD) Phase (50% Submittal)
Position
Hours
Billable Rate
Extended Fee
Principal / PE
14
x
$165.00
=
$2,310.00
Engineer
17
x
$140.00
=
$2,380.00
Designer
14
x
$120.00
=
$1,680.00
Drafter
20
x
$110.00
=
$2,200.00
Clerical
0
x
$100.00
=
$0.00
SUB-TOTAL =
$8,570.00
D. Construction Documents (CD) Phase (100% Submittal)
Position
Hours
Billable Rate
Extended Fee
Principal / PE
14
x
$165.00
=
$2,310.00
Engineer
17
x
$140.00
=
$2,380.00
Designer
14
x
$120.00
=
$1,680.00
Drafter
20
x
$110.00
=
$2,200.00
Clerical
0
x
$100.00
=
$0.00
$8,570.00
SUB-TOTAL =
$8,570.00
E. Construction Administration (CA) Phase
Position
Hours
Billable Rate
Extended Fee
Principal / PE
5
x
$165.00
=
$825.00
Engineer
12
x
$140.00
=
$1,680.00
Designer
46
x
$120.00
=
$5,520.00
Drafter
0
x
$110.00
=
$0.00
Clerical
0
x
$100.00
=
$0.00
$8,025.00
SUB-TOTAL =
$8,025.00
F. Record Drawings
Position
Hours
Billable Rate
Extended Fee
Principal / PE
1
x
$165.00
=
$165.00
Engineer
0
x
$140.00
=
$0.00
Designer
8
x
$120.00
=
$960.00
Drafter
0
x
$110.00
=
$0.00
Clerical
0
x
$100.00
=
$0.00
$1,125.00
SUB-TOTAL =
$1,125.00
Total CONSULTANT Basic Services Fee:
TOTAL =
$34,900.00
Hourly Rate Schedule
Direct Labor
overhead
sub
profit
Total Labor
Rate
%
total
X%
Rate
(A)
(B)
(C)
(Billing Rate)
Principal / PE
$59.29
153.00%
$150.00
10.00%
$165.00
Project Manager / PE
$50.30
153.00%
$127.27
10.00%
$140.00
Sr. Engineer / PE
$43.12
153.00%
$109.09
10.00%
$120.00
Engineer Intern (EI)
$39.52
153.00%
$99.99
10.00%
$110.00
Eng. Tech
$35.93
153.00%
$90.91
10.00%
$100.00
Formulas
(A) Direct Labor Rate
(B) Overhead @ % X (A)
(C) Profit @ % X (A + B)
(D) Billing Rate (A+B+C)
CIVIL DESIGN SOLUTIONS, LLC
Perlman Project No:
321032
MCSO District 3 Substation Step 2 Services - Surprise
Step 2 Services - Optional Fee
Attachment "A"-CONSULTANT Fee Proposal Breakdown
A. Traffic Counts Allowance
Position
Hours
Billable Rate
Extended Fee
Principal / PE
1
x
$165.00
=
$165.00
Engineer
1
x
$140.00
=
$140.00
Designer
3
x
$120.00
=
$360.00
Drafter
0
x
$110.00
=
$0.00
Traffic Count Allowance - At Cost
1
x
$3,000.00
=
$3,000.00
SUB-TOTAL=
$3,665.00
B. TIA Category I Allowance
Position
Hours
Billable Rate
Extended Fee
Principal / PE
1
x
$165.00
=
$165.00
Engineer
1
x
$140.00
=
$140.00
Designer
3
x
$120.00
=
$360.00
Drafter
0
x
$110.00
=
$0.00
TIA Category I Allowance - At Cos
1
x
$15,000.00
=
$15,000.00
SUB-TOTAL =
$15,665.00
C. TIA Category II Allowance
Position
Hours
Billable Rate
Extended Fee
Principal / PE
1
x
$165.00
=
$165.00
Engineer
1
x
$140.00
=
$140.00
Designer
3
x
$120.00
=
$360.00
Drafter
0
x
$110.00
=
$0.00
TIA Category II Allowance - At Cos
1
x
$6,000.00
=
$6,000.00
SUB-TOTAL =
$6,665.00
D. Drainage Report
Position
Hours
Billable Rate
Extended Fee
Principal / PE
2
x
$165.00
=
$330.00
Engineer
0
x
$140.00
=
$0.00
Designer
32
x
$120.00
=
$3,840.00
Drafter
0
x
$110.00
=
$0.00
Clerical
0
x
$100.00
=
$0.00
SUB-TOTAL =
$4,170.00
E. Water Report
Position
Hours
Billable Rate
Extended Fee
Principal / PE
2
x
$165.00
=
$330.00
Engineer
18
x
$140.00
=
$2,520.00
Designer
0
x
$120.00
=
$0.00
Drafter
0
x
$110.00
=
$0.00
Clerical
0
x
$100.00
=
$0.00
SUB-TOTAL =
$2,850.00
F. Sewer Report
Position
Hours
Billable Rate
Extended Fee
Principal / PE
2
x
$165.00
=
$330.00
Engineer
18
x
$140.00
=
$2,520.00
Designer
0
x
$120.00
=
$0.00
Drafter
0
x
$110.00
=
$0.00
Clerical
0
x
$100.00
=
$0.00
$2,850.00
SUB-TOTAL =
$2,850.00
Total CONSULTANT Basic Services Fee:
TOTAL =
$35,865.00
Hourly Rate Schedule
Direct Labor
overhead
sub
profit
Total Labor
Rate
%
total
X%
Rate
(A)
(B)
(C)
(Billing Rate)
Principal / PE
$59.29
153.00%
$150.00
10.00%
$165.00
Project Manager / PE
$50.30
153.00%
$127.27
10.00%
$140.00
Sr. Engineer / PE
$43.12
153.00%
$109.09
10.00%
$120.00
Engineer Intern (EI)
$39.52
153.00%
$99.99
10.00%
$110.00
Eng. Tech
$35.93
153.00%
$90.91
10.00%
$100.00
Formulas
(A) Direct Labor Rate
(B) Overhead @ % X (A)
(C) Profit @ % X (A + B)
(D) Billing Rate (A+B+C)
51 West Third Street, Suite 450 Tempe, AZ 85281 Phone: (480) 967-1343
January 31, 2022
REVISED 02.28.22
Ken Powers, LEED AP
Architect, Principal
Perlman Architects of Arizona, Inc.
4808 North 24th Street, Suite 100
Phoenix, Arizona 85016
Re:
Maricopa County Sheriff’s Office (MCSO) District 3 Substation Renovations
Proposal for Landscape Architectural Services for Step 2 – DD, CDs, and CA
Dear Ken,
As requested, I have revised the original scope based on your redline comments that you sent me today.
Logan Simpson is pleased to submit our scope and fee proposal for the Maricopa County Sherriff's Office (MCSO)
District 3 Substation. My general understanding of the scope is that Logan Simpson will prepare hardscape
(entry plaza), landscape, and irrigation for "Step 2" that includes Design Development (DDs), Construction
Documents (CDs), and Construction Administration (CA) Services.
I have enclosed the following requested information:
1. Exhibit 'A' ‐ Scope and Fee Proposal
2. Exhibit 'B' ‐ Maricopa County Requested Fee Breakdown
3. Exhibit 'C' ‐ Proposed Fee Breakdown by Personnel and Tasks
Logan Simpson proposes to complete the tasks outlined in the scope for a lump sum fee which includes both
labor and general expenses. Once the project agreement is executed between Perlman Architects (PA) and
Maricopa County, this proposal shall become part of the agreement between Logan Simpson and PA. Logan
Simpson's design services will be billed monthly, based on a percentage of completion of each task.
Please contact me if you wish to discuss this proposal or require any additional information.
Respectfully,
Jerry Moar, ASLA, LEED AP BD +C
Senior Project Manager
Logan Simpson, Inc. MARICOPA COUNTY SHERIFF’S OFFICE (MCSO) DISTRICT 3 SUBSTATION RENOVATIONS
January 31, 2022
Scope and Fee Proposal for Landscape Architectural Service for Step 2 – DD, CDs, and CA
REVISED 02/28/22
Page 2 of 5
MARICOPA COUNTY SHERIFF'S OFFICE (MCSO) DISTRICT 3 SUBSTATION RENOVATIONS EXHIBIT 'A'
SCOPE AND FEE ‐ LANDSCAPE ARCHITECTURAL DESIGN SERVICES ‐ STEP 2 – DD, CD, and CA Services
PROJECT DESCRIPTION
Maricopa County Sheriff's Office (MCSO) is renovating their District 3 Substation (The Project) located on the
southeast corner of Dysart Road and Bell Road in Surprise, Arizona. The site and building renovations are
estimated at $6.2 million.
The Owner of the Project is the Maricopa County (MC). Logan Simpson will be contracted with the prime design
consultant, Perlman Architects (PA). PA will be responsible for continuously providing Logan Simpson with
updates to base information and services; including architectural illustrations and plans, updated engineering
plans showing proposed street and parking areas, vertical and horizontal controls for site elements, structures,
on‐ and off‐site utilities, site lighting, and any other engineering data. PA and other design team members will
be responsible for permit fees and submittals to the MC. All drawings will be developed in AutoCAD 2020.
STEP 2 ‐ SCOPE OF SERVICES BY TASKS AND PROJECT DOCUMENTATION
Logan Simpson will be responsible for the landscape architectural design (landscape and irrigation) for Step 2 –
Design Development (DD, Construction Documents (CD), and Construction Administration Services (CA). Logan
Simpson will prepare plans following the most current version of the City and MC Engineering Procedures and
other standards such as CPTED and ADA Accessibility.
Progress/Coordination Meetings (2 total) ‐ Logan Simpson will participate in project coordination meetings to
review the status of the Project, collaborate on the design, coordinate with other project disciplines, and discuss
project action items and schedule. It is anticipated that there will be two (2) total meetings throughout the
Project's design and that all meetings will be held as a Video Conference Meeting.
MCSO Coordination/Design Review Meeting ‐ Logan Simpson will participate in the MCSO Design Review
meetings and be prepared to answer questions related our work. It is anticipated that there will be one
Coordination/Design Review Meeting prior to the final design.
Entry Plaza Hardscape DDs and CDs ‐ Logan Simpson will complete the hardscape design (beyond curb and
gutter) and provide input on overall site sustainability and low impact design (LID) techniques that may be
incorporated into the programmed improvements described above. The hardscape design will focus on the main
entry plaza, parking lots, and streetscape.
Logan Simpson will develop the flatwork (pavers, concrete, and concreted header), parking lot screen walls, and
seat walls. It is anticipated that PA or others will design all security walls, fences, and gates on the team. Logan
Simpson will select the off‐the‐shelf site furnishings, including the planter pots, benches, tables, trash
receptacles, flag poles, basketball hoops, and bike racks. The hardscape CDs will include the final layout and
quantity of the site furnishing with a reference manufacturer detail showing the model number, color, and
finish. PA or other project team members will design all site branding and installation details of the wayfinding
and monument signs.
PA and the Project's civil engineer will be responsible for designing the hardscape to meet ADA compliance,
including ramps, stairs, and railings. The Project's civil engineer will also be responsible for all vehicular
circulation and on‐site parking (i.e., traffic‐related signage and striping, security bollards, curbs, entry aprons,
trash enclosures) and building/site equipment/utility pads.
During the CD phase, the hardscape construction documents will use the Project civil engineer's base file to geo‐
reference fixed control points for staking the location of paving, planters, walls, and other programmed
Logan Simpson, Inc. MARICOPA COUNTY SHERIFF’S OFFICE (MCSO) DISTRICT 3 SUBSTATION RENOVATIONS
January 31, 2022
Scope and Fee Proposal for Landscape Architectural Service for Step 2 – DD, CDs, and CA
REVISED 02/28/22
Page 3 of 5
components. The hardscape materials, finishes, dimensions, and implementation details will be identified and
detailed in our plans. The team's civil engineer will establish all horizontal locations and vertical elevations of the
hardscape. All structural elements of Logan Simpson's hardscape and landscape scope of work, including "anti‐
ram" elements, will be coordinated, designed, and sealed by the design team's structural engineer (i.e., footing
sizes, steel framing sizes, and concrete psi). Logan Simpson will coordinate the intent of hardscape lighting (i.e.,
benches and bollards) with the design team's electrical designer. PA/electrical engineer will prepare the site
electrical construction documents depicting component layout and power service for the hardscape lighting.
Landscape DDs and CDs ‐ The overall landscape will be based on the Step 1 Landscape Approach and the SD site
plan. All plant material will be designed to be visibility clear of vehicular entry/exits. Denser planting areas will
be located to screen service and parking areas from the street. The landscape design will include the off‐site
improvements within the right‐of‐way and connecting drives. The landscape plan will identify the final locations
of inert groundcover and vegetation, including the location of contractor‐supplied plant materials. The plan will
also include a complete plant key, materials schedule, and quantities. Logan Simpson will provide installation
details for all landscape components.
Irrigation DDs and CDs ‐ Logan Simpson will develop an irrigation design that meets the Project's water
management goals for the Project. It is anticipated that the new improvements will require a new system and
will be connected to a new potable source. The irrigation design will respond to the landscape improvements
described above and possible demands of the future phases of the Project. The irrigation plans will identify all
necessary piping and equipment for a fully functioning drip irrigation system (no turf). In addition, the irrigation
plans will locate all necessary electrical wiring details and diagrams for the system to operate. The irrigation
system (water meter, backflow device, valves, etc.) will be sized, and the irrigation piping will be broken down
by schedule and size. Logan Simpson will provide installation details for all irrigation components beyond the
water meter. The new power source /controller will be coordinated with the electrical engineer, responsible for
providing a J‐Box (minimum) on their plans at the requested locations.
Illustrative Graphics ‐ In the DD stage, Logan Simpson will assist PA with preparing illustrative graphics that
showcase the proposed hardscape and landscape entry improvements. The illustrative graphics will include a
rendered plan and four (4) perspective site vignettes (created by a 3‐D model). Logan Simpson will prepare
material boards displaying the proposed site furnishings, paving materials, colors, and plant palette.
Technical Specifications and Quality Control Review ‐ Logan Simpson will prepare specifications for the
landscape and irrigation components shown on their plans at each design submittal. The specifications will be
provided in MS Word, using the design team's CSI standard format. Also, at each submittal phase, Logan
Simpson will complete the Project's quality control review and document all internal comments from the
Principal and Project Manager.
SCOPE OF DESIGN SERVICES BY PHASES
At each design stage, Logan Simpson will submit documents electronically (PDFs) to PA for issuance to the
design team and City permit reviews. Logan Simpson will address all received review comments accordingly.
Tasks B (1) Design Development ‐ DD (50% Submittal)
Participate in Project Team Coordination Meeting (1)
Update Hardscape, Landscape, and Irrigation Plans (Per Approved Step 1 Schematic Design Approach)
Prepare Illustrative Graphics
Prepare Outline Technical Specifications
Provide Project Quality Control Review on Documents
Participate in MCSO Design Review/Coordination Meeting
Logan Simpson, Inc.
MARICOPA COUNTY SHERIFF’S OFFICE (MCSO) DISTRICT 3 SUBSTATION RENOVATIONS
January 31, 2022
Scope and Fee Proposal for Landscape Architectural Service for Step 2 – DD, CDs, and CA
REVISED 02/28/22
Page 4 of 5
Tasks B (2) Design Development ‐ DD (100% Submittal)
Revise Plans, Illustrative Graphics, and Technical Specifications Based on Stakeholder Comments
Provide Project Quality Control Review on Documents
Tasks C (1) Construction Document ‐ CD (50% submittal)
Participate in Project Team Coordination Meeting (1)
Prepare Hardscape, Landscape, and Irrigation Plan and Installation Details
Update Technical Specifications
Provide Project Quality Control Review on Documents
Tasks C (2) Construction Document ‐ CD (Sealed 100% CD submittal and City Permit Submittal)
Finalize 100% CDs and Technical Specifications
Provide Project Quality Control Review on Final Documents
TASKS D (1) ‐ POST DESIGN ‐ LIMITED CONSTRUCTION ADMINISTRATION
Pre‐Construction Meeting ‐ Before construction, Logan Simpson will attend a pre‐construction meeting with
General Contractor (GC), its subcontractors, and the development team. The goal of the pre‐construction
meeting will be to discuss administrative procedures, establish field communication protocol, and review
contractual and technical requirements. It is anticipated that this meeting will be held at the GC's job site trailer.
In‐office Services during Construction ‐ Logan Simpson will review and approve the Contractor's hardscape
materials, landscape, and irrigation submittals. Logan Simpson will also respond to RFI's regarding landscape and
irrigation issues. It is anticipated that construction documentation will be processed through the GC's online,
web‐based Construction Software system.
Periodic Site Visits during Construction (2) ‐ Logan Simpson will complete two (2) site visits to review the
hardscape, landscape, and irrigation installation. The site visits will be coordinated with PA and the GC during
the pre‐construction meeting or as the Project progresses.
Nursery Visits ‐ Logan Simpson will visit local landscape nurseries to view, select and approve plant materials.
This will include reviewing and approving the Project's trees, shrubs, and accents. The nurseries will be close to
the project site (max. 50 miles), and the nursery visits will take no longer than 6 hours, including travel time.
Substantial Completion Walkthrough ‐ At the end of landscape construction, Logan Simpson will coordinate
with the Contractor to schedule a substantial completion walkthrough of the hardscape, landscape, and
irrigation. During this walkthrough, a punch list will be created, if needed, of items that need to be corrected.
Final Completion Walkthrough ‐ After completing substantial punch list items (usually 90 days), Logan Simpson
will coordinate with the Contractor to schedule a final completion walkthrough of the hardscape, landscape, and
irrigation. Logan Simpson will verify if items from the substantial completion walkthrough have been corrected
and add any additional corrections to the final punch list.
Project Close‐out (Review O&M Manuals) ‐ As part of the project close‐out phase, Logan Simpson will review all
Operations & Maintenance manuals relating to the landscape and irrigation portions of the Project. Any
comments or revisions will be added to the manual for Contractor correction before the final O&M submittal to
MCSO.
TASKS D (2) ‐ POST CONSTRUCTION
Review and Preparation of Record Drawings ‐ Logan Simpson will review as‐built drawings from measured and
documented information provided by the Contractor during construction. Record drawings will be submitted in
digital format by Logan Simpson as part of the final close‐out.
Logan Simpson, Inc. MARICOPA COUNTY SHERIFF’S OFFICE (MCSO) DISTRICT 3 SUBSTATION RENOVATIONS
January 31, 2022
Scope and Fee Proposal for Landscape Architectural Service for Step 2 – DD, CDs, and CA
REVISED 02/28/22
Page 5 of 5
PROPOSED FEE:
Logan Simpson proposes to complete the work described above for a total fee of $20,640.00. Exhibit 'B’ and
Exhibit ‘C' for the fee breakdown showing personnel, rates, and hours associated with each task. There are no
direct reimbursable (printing and mileage) parts of the fee.
ADDITIONAL SERVICES
Logan Simpson will provide project‐related services and those identified above if requested in writing by PA.
Such services shall be considered additional services. Logan Simpson's fees for other services shall be based on
an amendment to this agreement and the firm's standard hourly rates.
ASSUMPTIONS:
Specifically excluded from Logan Simpson's scope of services are any professional design services required by
statute or regulation to be performed by other professionals such as architects, civil, electrical, structural, or
geotechnical engineers (e.g., buildings, earthwork, piped drainage systems, etc.). Also excluded is the generation
of any special studies, reports, calculations, or documents, and other items as listed below:
Rainwater of Building Greywater Capture System for irrigation system
City Coordination/Review Meeting
Community Outreach
Native Plant Inventory
Cost Estimation
Artist Collaboration
Project Bidding
Warranty Walkthrough
Logan Simpson
Perlman Project No:
321032.1
MCSO District 3 Substation
Attachment "A"-CONSULTANT Fee Proposal Breakdown
Exhibit B
B (1) Design Development (DD) Phase 50%
Position
Hours
Billable Rate
Extended Fee
Principal / LA
0
x
$222.00
=
$0.00
Project Manager
8
x
$144.00
=
$1,152.00
Landscape Designer
27
x
$105.00
=
$2,835.00
Irrigation Designer
2
x
$126.00
=
$252.00
SUB-TOTAL =
$4,239.00
B (2) Design Development (DD) Phase 100%
Position
Hours
Billable Rate
Extended Fee
Principal / LA
0
x
$222.00
=
$0.00
Project Manager
4
x
$144.00
=
$576.00
Landscape Designer
10
x
$105.00
=
$1,050.00
Irrigation Designer
1
x
$126.00
=
$126.00
SUB-TOTAL =
$1,752.00
C (1) Construction Documents (CD) Phase (50%)
Position
Hours
Billable Rate
Extended Fee
Principal / LA
1
x
$222.00
=
$222.00
Project Manager
10
x
$144.00
=
$1,440.00
Landscape Designer
21
x
$105.00
=
$2,205.00
Irrigation Designer
4
x
$126.00
=
$504.00
SUB-TOTAL =
$4,371.00
C (2) Construction Documents (CD) Phase (100%)
Position
Hours
Billable Rate
Extended Fee
Principal / LA
1
x
$222.00
=
$222.00
Project Manager
5
x
$144.00
=
$720.00
Landscape Designer
10
x
$105.00
=
$1,050.00
Irrigation Designer
2
x
$126.00
=
$252.00
SUB-TOTAL =
$2,244.00
D (1) Post Design - Limited CA
Position
Hours
Billable Rate
Extended Fee
Principal / LA
1
x
$222.00
=
$222.00
Project Manager
36
x
$144.00
=
$5,184.00
Landscape Designer
8
x
$105.00
=
$840.00
Irrigation Designer
2
x
$126.00
=
$252.00
SUB-TOTAL =
$6,498.00
D (2) Post Construction
Position
Hours
Billable Rate
Extended Fee
Principal / LA
1
x
$222.00
=
$222.00
Project Manager
3
x
$144.00
=
$432.00
Landscape Designer
6
x
$105.00
=
$630.00
Irrigation Designer
2
x
$126.00
=
$252.00
SUB-TOTAL =
$1,536.00
Total CONSULTANT Basic Services Fee:
TOTAL =
$20,640.00
Direct Labor
overhead
sub
profit
Total Labor
Rate
%
total
X%
Rate
(A)
(B)
(C)
(Billing Rate)
Principal/LA
$74.00
172.73%
$201.82
10.00%
$222.00
Project Manager
$48.00
172.73%
$130.91
10.00%
$144.00
Landscape Designer II
$35.00
172.73%
$95.46
10.00%
$105.00
Irrigation Designer
$42.00
172.73%
$114.55
10.00%
$126.00
Formulas
(A) Direct Labor Rate
(B) Overhead @ % X (A)
(C) Profit @ % X (A + B)
(D) Billing Rate (A+B+C)
Hourly Rate Schedule
MCSO District 3 Substation
Request for Proposal ‐ Landscape Architectural Services
Fee Breakdown
2/28/2022
EXHIBIT 'C'
STEP 2 ‐ DD, CDs, and Post Design
TASK
DESCRIPTION
Logan Simpson
Logan Simpson
Logan Simpson
Logan Simpson
Project
Sr. Project
Associate
Irrigation
TOTAL
TOTAL
Principal/LA
Manager
Designer
Designer
HOURS
LABOR COST
B (1)
DESIGN ‐ Design Development Submittal (50% Submittal)
$4,239.00
$5,991.00
Participate in Project Team Coordination Meeting (1)
1
1
2
$249.00
TOTAL DD
Update Hardscape, Landscape, and Irrigation Plans (Per Approved Step 1 Schematic Design Approach)
2
14
2
18
$2,010.00
Prepare Illustrative Graphics
12
12
$1,260.00
Prepare Outline Technical Specifications
2
2
$288.00
Provide Project Quality Control Review on Documents
1
1
$144.00
Participate in MCSO Design Review/Coordination Meeting
2
2
$288.00
B (2)
DESIGN ‐ Design Development Submittal (100% Submittal)
$1,752.00
Revise Plans, Illustrative Graphics, and Technical Specifications based on the 50% comments
2
10
1
13
$1,464.00
Provide Project Quality Control Review on Documents
2
2
$288.00
C (1)
DESIGN ‐ Construction Document Submittal (50% Submittal)
$4,371.00
$6,615.00
Participate in Project Team Coordination Meeting (1)
1
1
2
$249.00
TOTAL CDs
Prepare Hardscape, Landscape, and Irrigation Plan and Installation Details
6
20
4
30
$3,468.00
Update Technical Specifications
1
1
$144.00
Provide Project Quality Control Review on Internal Documents prior to Submittal
1
2
3
$510.00
C (2)
DESIGN ‐ Construction Documents ‐ CD (Sealed 100% CD submittal and City Permit Submittal)
$2,244.00
Finalize 100% CDs and Technical Specifications
4
10
2
16
$1,878.00
Provide Project Quality Control Review on Internal Documents prior to Submittal
1
1
2
$366.00
D (1) POST DESIGN ‐ Construction Construction Observation
$6,498.00
$8,034.00
Pre‐Construction Meeting
2
2
$288.00
TOTAL CA
In‐Office Services during Construction
1
4
8
2
15
$1,890.00
Periodic Site Visits during Construction (2)
10
10
$1,440.00
Nursery Visits (1)
8
8
$1,152.00
Substantial Completion Walkthrough
5
5
$720.00
Final Completion Walkthrough
5
5
$720.00
Project Close‐out (Review O&M Manuals)
2
2
$288.00
D (2)
POST COSTRUCTION
$1,536.00
Review and Preparation of Record Drawings
1
3
6
2
12
$1,536.00
ESTIMATED HOURS
4
66
82
13
165
$222.00
$144.00
$105.00
$126.00
$888.00
$9,504.00
$8,610.00
$1,638.00
$20,640.00
$0.00
$0.00
$0.00
$20,640.00
DIRECT HOURLY RATE
LABOR COST
DIRECT EXPENSE COST
TOTAL FEE
DIRECT LABOR COST
Printing
Mileage
Page 1 of 1
ID
Task Name
Business
Days
Start
Finish
Predecessors
1
MCSO District 3 Substation Project Schedule
228 days
Mon 3/21/22
Wed 2/1/23
2
STEP 2 Services
228 days
Mon 3/21/22
Wed 2/1/23
3
Design Development Phase (DD)
86 days
Mon 3/21/22
Mon 7/18/22
4
Step 2 Assumed Kick-off Meeting and Schematic Review Comment Resolution
1 day
Mon 3/21/22
Mon 3/21/22
5
Development of Consulting Engineering DD Packages(S,M,P,E,FP)
20 days
Tue 3/22/22
Mon 4/18/22
4
6
Exterior Elevations Refinement
12 days
Tue 3/22/22
Wed 4/6/22
4
7
Building Sections
10 days
Thu 4/7/22
Wed 4/20/22
6
8
Site Plan Refinement /Details
10 days
Thu 4/7/22
Wed 4/20/22
6
9
Floorplan Refinement /Details
10 days
Thu 4/7/22
Wed 4/20/22
6
10
Roof Plan Refinement /Details
4 days
Thu 4/7/22
Tue 4/12/22
6
11
Reflected Ceiling Plan /Details
5 days
Thu 4/21/22
Wed 4/27/22
8
12
Interior Elevations /Finishes /Schedules
10 days
Thu 4/21/22
Wed 5/4/22
9
13
Door & Windows Schedules
5 days
Thu 4/21/22
Wed 4/27/22
9
14
Draft Specifications
20 days
Wed 4/20/22
Tue 5/17/22
5FS-20 days
15
Coordinate /Cross Check system consultants
5 days
Thu 4/28/22
Wed 5/4/22
13,5
16
Design Development Package Submittal
1 day
Thu 5/5/22
Thu 5/5/22
15
17
Project Team Review Meeting 50% DD Submittal
1 day
Fri 5/6/22
Fri 5/6/22
16
18
Owner/User Review
10 days
Mon 5/9/22
Fri 5/20/22
17
19
Development of Consulting Engineering DD Packages(S,M,P,E,FP)
20 days
Fri 5/6/22
Thu 6/2/22
16
20
Exterior Elevations Refinement
10 days
Fri 5/6/22
Thu 5/19/22
16
21
Building Sections
10 days
Fri 5/20/22
Thu 6/2/22
20
22
Site Plan Refinement /Details
10 days
Fri 5/20/22
Thu 6/2/22
20
23
Floorplan Refinement /Details
5 days
Fri 5/20/22
Thu 5/26/22
20
24
Roof Plan Refinement /Details
4 days
Fri 5/20/22
Wed 5/25/22
20
25
Reflected Ceiling Plan /Details
5 days
Fri 6/3/22
Thu 6/9/22
22
26
Interior Elevations /Finishes /Schedules
5 days
Fri 5/27/22
Thu 6/2/22
23
27
Door & Windows Schedules
5 days
Fri 5/27/22
Thu 6/2/22
23
28
Draft Specifications
10 days
Fri 6/3/22
Thu 6/16/22
19
29
Coordinate /Cross Check system consultants
10 days
Fri 6/3/22
Thu 6/16/22
19,27
30
Design Development Package Submittal
1 day
Fri 6/17/22
Fri 6/17/22
29
31
Project Team Review Meeting 100% DD Submittal
1 day
Mon 6/20/22
Mon 6/20/22
30
32
Owner/User Review
10 days
Mon 6/20/22
Fri 7/1/22
30
33
MCFM Consultant DD Cost Estimate Preparation
20 days
Tue 6/21/22
Mon 7/18/22
31
34
Construction Documents
162 days
Tue 6/21/22
Wed 2/1/23
35
Development of Consulting Engineering CD Packages(C,L,S,M,P,E,FP)
15 days
Tue 6/21/22
Mon 7/11/22
31
36
Develop Code Check and Cover Sheet
5 days
Tue 6/21/22
Mon 6/27/22
31
37
Develop Site Plan & Details
5 days
Tue 6/21/22
Mon 6/27/22
31
38
Refine Floor Plans & Details
10 days
Tue 6/21/22
Mon 7/4/22
31
39
Refine Reflected Ceiling Plan & Details
4 days
Tue 7/5/22
Fri 7/8/22
38
40
Refine Exterior Elevations & Details
5 days
Tue 7/5/22
Mon 7/11/22
38
41
Refine Roof Plans & Details
5 days
Tue 7/12/22
Mon 7/18/22
40
42
Building & Wall Sections
10 days
Tue 7/19/22
Mon 8/1/22
41
43
Interior Elevations/Details and Schedules
10 days
Tue 7/12/22
Mon 7/25/22
40
44
Balance of Details and Architectural Sheets
10 days
Tue 7/12/22
Mon 7/25/22
40
45
Specifications
15 days
Tue 7/5/22
Mon 7/25/22
38
46
Coordinate /Cross Check system consultants
10 days
Tue 7/26/22
Mon 8/8/22
35,45
47
Project Team Review Meeting 50 % CD Submittal
1 day
Tue 8/9/22
Tue 8/9/22
46
48
Owner/User Review
10 days
Wed 8/10/22
Tue 8/23/22
47
49
Development of Consulting Engineering CD Packages(C,L,S,M,P,E,FP)
15 days
Wed 8/10/22
Tue 8/30/22
47
50
Develop Site Plan & Details
5 days
Wed 8/10/22
Tue 8/16/22
16,47,30
51
Refine Floor Plans & Details
5 days
Wed 8/17/22
Tue 8/23/22
16,50,30
52
Refine Reflected Ceiling Plan & Details
5 days
Wed 8/24/22
Tue 8/30/22
51
53
Finalize Exterior Elevations & Details
5 days
Wed 8/31/22
Tue 9/6/22
51,52
54
Finalize Roof Plans & Details
5 days
Wed 9/7/22
Tue 9/13/22
53
55
Building & Wall Sections
10 days
Wed 9/14/22
Tue 9/27/22
54
56
Interior Elevations/Details and Schedules
5 days
Wed 9/28/22
Tue 10/4/22
53,55
57
Balance of Details and Architectural Sheets
5 days
Wed 10/5/22
Tue 10/11/22
53,56
58
Specifications
8 days
Wed 10/12/22
Fri 10/21/22
57
59
Coordinate /Cross Check system consultants
6 days
Mon 10/24/22
Mon 10/31/22
49,58
60
Project Team Review Meeting 100 % CD Submittal
1 day
Tue 11/1/22
Tue 11/1/22
59
61
Owner/User Review
20 days
Wed 11/2/22
Tue 11/29/22
60
62
MCFM Consultant CD Cost Estimate Preparation
20 days
Wed 11/2/22
Tue 11/29/22
60
63
1st Building Permit Submittal
1 day
Wed 11/30/22
Wed 11/30/22
62
64
Permit Plan Review
15 days
Wed 11/30/22
Tue 12/20/22
63FS-1 day
65
Permit Review Comment Meeting
1 day
Tue 12/20/22
Tue 12/20/22
64FS-1 day
66
Design Team Comment Resolution and Modifications
15 days
Wed 12/21/22
Tue 1/10/23
65
67
2nd Permit Submittal
1 day
Wed 1/11/23
Wed 1/11/23
66
68
2nd Permit Submittal Review
15 days
Wed 1/11/23
Tue 1/31/23
66
69
Permit Ready
1 day
Wed 2/1/23
Wed 2/1/23
68,66
70
Building Construction
282 days
Wed 12/21/22
Thu 1/18/24
71
Bidding and Contract Preparation
40 days
Wed 12/21/22
Tue 2/14/23
64
72
Construction Duration to C of O
220 days
Wed 2/15/23
Tue 12/19/23
69,71
73
Substainial Completion /Punch List
1 day
Wed 12/20/23
Wed 12/20/23
72
74
Final Completion
20 days
Thu 12/21/23
Wed 1/17/24
73
75
Project Complete
1 day
Thu 1/18/24
Thu 1/18/24
74
3/21
2/1
3/21
7/18
5/5
5/6
6/17
6/20
6/21
2/1
8/9
11/1
11/30
12/20
1/11
2/1
12/21
1/18
12/20
1/18
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Qtr 2, 2022
Qtr 3, 2022
Qtr 4, 2022
Qtr 1, 2023
Qtr 2, 2023
Qtr 3, 2023
Qtr 4, 2023
Qtr 1, 2024
Perlman Architects Design Schedule
MCSO District 3 Substation - Step 2
3-3-22
Perlman Architects is not responsible for increases in the schedule caused by Owner & City review times. Perlman Architects reserves the right to modify the schedule if the Owner, City, Owner’s Consultants deviates from and/or delays the schedule.