220156-CONTRACT-PARTNERSHIP FOR ECONOMIC INNOVATION .PDF
Extracted text (via pymupdf)
100123 characters
CONTRACT MARICOPA COUNTY WORKFORCE
CARERR, COLLEGE, AND CREDENTIAL INITIATIVE
(3CI) 220156-RFP
This contract is entered into this 9th day if March, 2022 by and between Maricopa County (“County”), a
political subdivision of the State of Arizona, and Partnership for Economic Innovation, an Arizona
corporation (“Contractor”) to provide evidence-based and/or best practice workforce programs to
students/youth who’ve obtained a high school diploma/GED or are close to obtaining those credentials and
are looking for post-secondary education and career advancement opportunities.
1.0
CONTRACT TERM
This contract is for a term of 1 year, 3 months, beginning on the 9th day of March 2022 and ending
the 30th of June 2023.
2.0
OPTION TO RENEW
The County may, at its option and with the concurrence of the Contractor, renew the term of this
contract up to a maximum of 1 additional year, (or at the County’s sole discretion, extend the
contract on a month-to-month basis for a maximum of six months after expiration). The Contractor
shall be notified in writing by the Office of Procurement Services of the County’s intention to renew
the contract term at least 60 calendar days prior to the expiration of the original contract term.
3.0
CONTRACT COMPLETION
In preparation for contract completion, the Contractor shall make all reasonable efforts for an
orderly transition of its duties and responsibilities to another provider and/or to the County. This
may include, but is not limited to, preparation of a transition plan and cooperation with the County
or other providers in the transition. The transition includes the transfer of all records and other data
in the possession, custody, or control of the Contractor that are required to be provided to the
County either by the terms of this agreement or as a matter of law. The provisions of this clause
shall survive the expiration or termination of this agreement.
4.0
PRICE ADJUSTMENTS
Any requests for reasonable price adjustments must be submitted 60 calendar days prior to
contract expiration. Requests for adjustment in cost of labor and/or materials must be supported
by appropriate documentation. The reasonableness of the request will be determined by comparing
the request with the Consumer Price Index or by performing a market survey. If County agrees to
the adjusted price terms, County shall issue written approval of the change and provide an updated
version of the contract. The new change shall not be in effect until the date stipulated on the
updated version of the contract.
SERIAL 220156-RFP
5.0
FUNDING
5.1
Funding for this contract is from the American Rescue Plan Act—Coronavirus State and
Local Fiscal Recovery Funds administered by the U.S. Treasury, CFDA 21.027.
6.0
PAYMENTS
6.1
As consideration for performance of the duties described herein, County shall pay
Contractor the sum(s) stated in Exhibit A1 – Budget Summary.
6.2
Payment shall be made upon the County’s receipt of a properly completed invoice.
6.3
INVOICES
6.3.1
The contracts will be on a cost-reimbursement basis for the funding provided per
participant, which shall require records of expenditures and the participants to
which they were tied to and the County shall reimburse the Subrecipient on a net
“0” payments standard. An invoice shall be submitted no less than every thirty days
unless there were no payments made within that thirty-day period. Services are
funded by ALN 21.027.
6.3.2
The subrecipient shall separately list administrative costs.
6.3.3
The Contractor shall submit one legible copy of their detailed invoice before
payment(s) will be made. Incomplete invoices will not be processed. At a minimum,
the invoice must provide the following information:
•
Company name, address, and contact information
•
County bill-to name and contact information
•
Contract serial number
•
County purchase order number
•
Project name and/or number
•
Invoice number and date
•
Payment terms
•
Date of service or delivery
•
Quantity
•
Contract item number(s)
•
Arrival and completion time
•
Description of purchase (product or services)
•
Pricing per unit of purchase
•
Extended price
•
Freight (if applicable)
•
Mileage with rate (if applicable)
•
Total amount due
6.3.4
Problems regarding billing or invoicing shall be directed to the department as listed
on the purchase order.
6.3.5
Payment shall only be made to the Contractor by Accounts Payable through the
Maricopa County Vendor Express Payment Program. This is an electronic funds
transfer (EFT) process. After contract award, the Contractor shall complete the
Vendor Registration Form accessible from the County Department of Finance
Vendor
Registration
Web
Site
https://www.maricopa.gov/5169/Vendor-
Information.
6.3.6
Discounts offered in the contract shall be calculated based on the date a properly
completed invoice is received by the County.
SERIAL 220156-RFP
6.3.7
EFT payments to the routing and account numbers designated by the Contractor
shall include the details on the specific invoices that the payment covers. The
Contractor is required to discuss remittance delivery capabilities with their
designated financial institution for access to those details.
6.4
APPLICABLE TAXES
6.4.1
It is the responsibility of the Contractor to determine any and all applicable taxes
and include those taxes in their proposal. The legal liability to remit the tax is on
the entity conducting business in Arizona. Tax is not a determining factor in
contract award.
6.4.2
The County will look at the price or offer submitted and will not deduct, add, or alter
pricing based on speculation or application of any taxes, nor will the County
provide Contractor any advice or guidance regarding taxes. If you have questions
regarding your tax liability, seek advice from a tax professional prior to submitting
your bid. You may also find information at https://www.azdor.gov/Business.aspx.
Once your bid is submitted, the offer is valid for the time specified in this solicitation,
regardless of mistake or omission of tax liability. If the County finds overpayment
of a project due to tax consideration that was not due, the Contractor will be liable
to the County for that amount, and by contracting with the County agrees to remit
any overpayments back to the County for miscalculations on taxes included in a
bid price.
6.4.3
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State,
and local taxes applicable to their operation and any persons employed by the
Contractor. Contractor shall, and require all subcontractors to, hold Maricopa
County harmless from any responsibility for taxes, damages, and interest, if
applicable, contributions required under Federal and/or State and local laws and
regulations, and any other costs including: transaction privilege taxes,
unemployment
compensation
insurance,
Social
Security,
and
workers’
compensation. Contractor may be required to establish, to the satisfaction of
County, that any and all fees and taxes due to the City or the State of Arizona for
any license or transaction privilege taxes, use taxes, or similar excise taxes are
currently paid (except for matters under legal protest).
7.0
AVAILABILITY OF FUNDS
7.1
The provisions of this contract relating to payment for services shall become effective when
funds assigned for the purpose of compensating the Contractor as herein provided are
actually available to County for disbursement. The County shall be the sole judge and
authority in determining the availability of funds under this contract. County shall keep the
Contractor fully informed as to the availability of funds.
7.2
If any action is taken by, any State agency, Federal department, or any other agency or
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in
connection with, this contract, County may amend, suspend, decrease, or terminate its
obligations under, or in connection with, this contract. In the event of termination, County
shall be liable for payment only for services rendered prior to the effective date of the
termination, provided that such services are performed in accordance with the provisions
of this contract. County shall give written notice of the effective date of any suspension,
amendment, or termination under this section, at least 10 days in advance.
8.0
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE)
The County is a member of the SAVE cooperative purchasing group. SAVE includes the State of
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts.
Under the SAVE Cooperative Purchasing Agreement, and with the concurrence of the successful
respondent under this solicitation, a member of SAVE may access a contract resulting from a
SERIAL 220156-RFP
solicitation issued by the County. If contractor does not want to grant such access to a member of
SAVE, state so in contractor’s bid. In the absence of a statement to the contrary, the County will
assume that contractor does wish to grant access to any contract that may result from this bid. The
County assumes no responsibility for any purchases by using entities.
9.0
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs)
County currently holds ICPAs with numerous governmental entities. These agreements allow those
entities, with the approval of the Contractor, to purchase their requirements under the terms and
conditions of the County contract. It is the responsibility of the non-County government entity to
perform its own due diligence on the acceptability of the contract under its applicable procurement
rules, processes, and procedures. Certain governmental agencies may not require an ICPA and
may utilize this contract if it meets their individual requirements. Other governmental agencies may
enter into a separate Statement of Work with the Contractor to meet their own requirements. The
County is not a party to any uses of this contract by other governmental entities.
10.0
DUTIES
10.1
The Contractor shall perform all duties required to successfully implement and track the
work performed under the Career, College, and Credential programs described in Exhibit
B – Scope of Work, or as otherwise directed in writing by the procurement officer.
10.2
Reporting
10.2.1 Contractor shall track and record performance measure data for all services
performed under the contract.
10.2.2 Contractor will be responsible for providing performance and financial reports and
backup documents quarterly to the assistant director. The assistant director may
ask for additional supporting documentation as necessary. Quarterly reports are
due by the 15th day of the month following the end of the quarter. (Quarters run on
a fiscal year basis July 1-June 30):
10.2.2.1 Quarter 1—July 1 through September 30
10.2.2.2 Quarter 2—October 1 through December 30
10.2.2.3 Quarter 3—January 1 through March 30
10.2.2.4 Quarter 4—April 1 through June 30
10.2.3 Quarterly Reports will include:
10.2.3.1 A list of names and contact information of persons receiving or who have
received the Subrecipients services who are eligible for WIOA services.
Subrecipients must understand WIOA program eligibility requirements
as defined in the Arizona DES WIOA Policy and Procedure Manual (Title
I-B Policy and Procedure Manual | Arizona Department of Economic
Security (az.gov)) and are expected to contact the assistant director in
a timely manner regarding questions of eligibility.
10.2.3.2 Performance information/measures on services provided for the prior
three months and must include:
10.2.3.2.1 An executive summary of activities performed.
10.2.3.2.2 Detailed performance as required for each service type.
SERIAL 220156-RFP
10.2.3.2.3 For services provided to underemployed persons, the
Subrecipient shall provide average percentage increases in
wage/salary (estimated or actual) for all persons served.
10.2.3.2.4 Summary demographic information on participants served
which includes gender, race, ethnicity, and age.
10.2.3.3 Detailed financial reports showing expenditures for each program and a
cost per employer and per participant.
10.2.3.4 Information on early education and youth wrap around services provided
including:
10.2.3.4.1 Number of unique families provided early education and
youth wrap around support services
10.2.3.4.2 Average cost of services per participant
10.2.3.4.3 Number of unique families referred to County HS/EHS
Programs.
10.2.4 Annual reports are due by the 15th of each year. Annual reports shall include.
10.2.4.1 Summary performance information on all applicable performance
measure services provide for the prior four quarters.
10.2.4.2 Summary, financial information on services provided including amount
spent by service provided.
10.2.4.3 Projected expenditures and performance levels.
10.2.4.4 An executive summary of all work conducted during the year, barriers to
providing service, plans to address those barriers, and any other
information the County should be aware of.
10.2.5 The contractor will be held accountable for ensuring successful outcomes/goals
for the services they provide
10.2.6 All records must be maintained in an accurate and organized manner and kept in
a secure location.
10.3
Record Keeping
10.3.1 Records maintained by the Contractor shall include:
10.3.1.1 Documentation of the services provided.
10.3.1.2 Financial records.
10.3.1.3 Notations of communications pertinent to the participant’s required
services
10.4
Program Monitoring and Evaluation
10.4.1 County staff will monitor the contractor’s compliance with, and performance under,
the terms and conditions of the agreement and service referrals.
SERIAL 220156-RFP
10.4.2 The contractor shall make available for inspection and/or copying by the
department's monitors, all records and accounts relating to the work performed or
the services provided under the agreement.
10.4.3 The contractor shall be monitored for fiscal, program delivery and contract
compliance annually or more often as needed.
10.4.4 Monitoring shall occur during contractor’s normal business hours, announced or
unannounced.
10.4.5 If the contractor is found to be deficient in any area shall receive written notification
of findings and required corrective actions. The contractor shall provide a written
response outlining corrective actions and steps to ensure findings are corrected
and resolved to preclude future issues.
10.4.6 The contractor shall be responsible for monitoring worksites for those participants
that are engaged in work experience activities.
10.5
Confidentiality of Client Information
10.5.1 The contractor, its personnel, volunteers, interns and subcontractors unless
otherwise exempt, shall adhere to all federal, state and local laws regarding
confidentiality including, but not limited to the Health Insurance Portability and
Accountability Act (HIPAA) Pub. L. No. 1-4-191 (1996) and regulations
promulgated there under.
10.5.2 Personally Identifiable Information (PII) is any data that could potentially identify a
specific individual. The contractor shall ensure information containing participants’
PII is only transmitted securely via electronic method or hard copy.
10.5.3 Prohibition. The contractor’s personnel, subcontractors, volunteers and interns
shall not divulge or release participant information to anyone aside from the County
without a court order.
10.5.4 Subpoenas. If the contractor receives a subpoena requesting records relating to
the Contract, the contractor, shall immediately notify the Assistant Director, and
supply a copy of the subpoena before complying with the subpoena.
10.6
Incident Reporting Requirements
10.6.1 The contractor shall ensure mandatory reporting to Law Enforcement is conducted
pursuant to A.R.S. § 13-3620 and shall report incidents identified as required by
law, licensing regulations and agency policy (as applicable).
10.6.2 The contractor shall ensure incidents involving participants served under the
agreement are reported to program staff.
10.6.3 Contractor to Notify
10.6.3.1 The contractor shall report to the assistant director, incidents involving
participants any incidents impacting the health, safety and welfare of
participants. The contractor shall complete incident reports and shall
exclude identifying information if report is provided to agencies or
individuals not funded under the County contract.
10.6.3.2 Law Enforcement. The contractor shall report incidents to law
enforcement as required by law and according to the contractor’s
policies and procedures.
SERIAL 220156-RFP
10.6.3.2.1
Incident Report Form. All incident reports must be legible
and be signed by the staff who prepared the report as well
as by the staff who approved the report. The completed
report must be sent to the assistant director. The
contractor shall maintain a file of written incident reports
that are available for review by County staff:
10.6.3.2.2
Maricopa County Response to Incident Reports or
Complaints. The Assistant Director shall take the
following steps upon vendor notification of an incident in
this paragraph:
10.6.3.2.2.1 Review the written information to determine
if the incident requires investigation. The
assistant director may direct the contractor
to initiate an internal review and/or request
additional
information
and/or
require
specific action;
10.6.3.2.2.2 If the contractor’s actions are such as to
warrant the concern, the assistant director
shall investigate further or forward the
information to the appropriate authorities;
10.6.3.2.2.3 If the assistant director is not satisfied with
the contractor’s response to an incident,
the assistant director may take any
appropriate action.
11.0
TERMS AND CONDITIONS
11.1
INDEMNIFICATION
11.1.1 To the fullest extent permitted by law, and to the extent that claims, damages,
losses, or expenses are not covered and paid by insurance purchased by the
contractor, the contractor shall defend, indemnify, and hold harmless the County
(as Owner), its agents, representatives, officers, directors, officials, and employees
from and against all claims, damages, losses, and expenses (including, but not
limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted
from, the negligent acts, errors, omissions, or mistakes relating to the performance
of this contract.
11.1.2 Contractor's duty to defend, indemnify, and hold harmless the County, its agents,
representatives, officers, directors, officials, and employees shall arise in
connection with any claim, damage, loss, or expense that is attributable to bodily
injury, sickness, disease, death, or injury to, impairment of, or destruction of
tangible property, including loss of use resulting therefrom, caused by negligent
acts, errors, omissions, or mistakes in the performance of this contract, but only to
the extent caused by the negligent acts or omissions of the contractor, a
subcontractor, anyone directly or indirectly employed by them, or anyone for
whose acts they may be liable, regardless of whether or not such claim, damage,
loss, or expense is caused in part by a party indemnified hereunder.
11.1.3 The amount and type of insurance coverage requirements set forth herein will in
no way be construed as limiting the scope of the indemnity in this section.
11.1.4 The scope of this indemnification does not extend to the sole negligence of County.
SERIAL 220156-RFP
11.2
INSURANCE
11.2.1 Contractor, at Contractor’s own expense, shall purchase and maintain, at a
minimum, the herein stipulated insurance from a company or companies duly
licensed by the State of Arizona and possessing an AM Best, Inc. category rating
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be
purchased from a company or companies, which are authorized to do business in
the State of Arizona, provided that said insurance companies meet the approval of
County. The form of any insurance policies and forms must be acceptable to
County.
11.2.2 All insurance required herein shall be maintained in full force and effect until all
work or service required to be performed under the terms of the contract is
satisfactorily completed and formally accepted. Failure to do so may, at the sole
discretion of County, constitute a material breach of this contract.
11.2.3 In the event that the insurance required is written on a claims-made basis,
Contractor warrants that any retroactive date under the policy shall precede the
effective date of this contract and either continuous coverage will be maintained,
or an extended discovery period will be exercised for a period of two years
beginning at the time work under this contract is completed.
11.2.4 Contractor’s insurance shall be primary insurance as respects County, and any
insurance or self-insurance maintained by County shall not contribute to it.
11.2.5 Any failure to comply with the claim reporting provisions of the insurance policies
or any breach of an insurance policy warranty shall not affect the County’s right to
coverage afforded under the insurance policies.
11.2.6 The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be
applicable with respect to the coverage provided to County under such policies.
Contractor shall be solely responsible for the deductible and/or self-insured
retention and County, at its option, may require Contractor to secure payment of
such deductibles or self-insured retentions by a surety bond or an irrevocable and
unconditional letter of credit.
11.2.7 The insurance policies required by this contract, except Workers’ Compensation
and Errors and Omissions, shall name County, its agents, representatives, officers,
directors, officials, and employees as additional insureds.
11.2.8 The policies required hereunder, except Workers’ Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation)
against County, its agents, representatives, officers, directors, officials, and
employees for any claims arising out of Contractor’s work or service.
11.2.9 If available, the insurance policies required by this contract may be combined with
Commercial Umbrella Insurance policies to meet the minimum limit requirements.
If a Commercial Umbrella insurance policy is utilized to meet insurance
requirements, the Certificate of Insurance shall indicate which lines the
Commercial Umbrella Insurance covers.
10.2.9.1 Commercial General Liability
Commercial General Liability (CGL) insurance and, if necessary,
Commercial Umbrella insurance with a limit of not less than $2,000,000
for each occurrence, $4,000,000 Products/Completed Operations
Aggregate, and $4,000,000 General Aggregate Limit. The policy shall
include coverage for premises liability, bodily injury, broad form property
SERIAL 220156-RFP
damage, personal injury, products and completed operations and
blanket contractual coverage, and shall not contain any provisions which
would serve to limit third party action over claims. There shall be no
endorsement or modifications of the CGL limiting the scope of coverage
for liability arising from explosion, collapse, or underground property
damage.
10.2.9.2 Workers’ Compensation
10.2.9.2.1
Workers’ compensation insurance to cover obligations
imposed by Federal and State statutes having jurisdiction
of Contractor’s employees engaged in the performance of
the work or services under this contract; and Employer’s
Liability insurance of not less than $1,000,000 for each
accident, $1,000,000 disease for each employee, and
$1,000,000 disease policy limit.
10.2.9.2.2
Contractor, its subcontractors, and sub-subcontractors
waive all rights against this contract and its agents,
officers, directors, and employees for recovery of
damages to the extent these damages are covered by the
workers’ compensation and Employer’s Liability or
Commercial Umbrella Liability insurance obtained by
Contractor, its subcontractors, and its sub-subcontractors
pursuant to this contract.
10.2.9.3 Professional Liability Insurance
Contractor shall maintain Professional Liability insurance which will
provide coverage for any and all acts arising out of the work or services
performed by the contractor under the terms of this contract, with a limit
of not less than $2,000,000 for each claim.
11.2.10 Certificates of Insurance
11.2.10.1 Prior to contract award, Contractor shall furnish the County with valid
and complete Certificates of Insurance, or formal endorsements as
required by the contract in the form provided by the County, issued by
Contractor’s insurer(s), as evidence that policies providing the required
coverage, conditions and limits required by this contract are in full force
and effect. Such certificates shall identify this contract number and title.
11.2.10.2 In the event any insurance policy required by this contract is written on
a claims-made basis, coverage shall extend for two years past
completion and acceptance of Contractor’s work or services and as
evidenced by annual certificates of insurance.
11.2.10.3 If a policy does expire during the life of the Contract, a renewal certificate
must be sent to County 15 calendar days prior to the expiration date.
11.2.10.4 Certificates of Insurance shall identify Maricopa County as the certificate
holder as follows:
Maricopa County
c/o Risk Management
301 W Jefferson St, Suite 910
Phoenix, AZ 85003
SERIAL 220156-RFP
11.2.11 Cancellation and Expiration Notice
Applicable to all insurance policies required within the insurance requirements of
this contract, Contractor’s insurance shall not be permitted to expire, be
suspended, be canceled, or be materially changed for any reason without 30 days
prior written notice to Maricopa County. Contractor must provide to Maricopa
County, within two business days of receipt, if they receive notice of a policy that
has been or will be suspended, canceled, materially changed for any reason, has
expired, or will be expiring. Such notice shall be sent directly to Maricopa County
Office of Procurement Services and shall be mailed, or hand delivered to
160 S. 4th Avenue, Phoenix, AZ 85003, or emailed to the procurement officer noted
in the solicitation.
11.3
FORCE MAJEURE
11.3.1 Neither party shall be liable for failure of performance, nor incur any liability to the
other party on account of any loss or damage resulting from any delay or failure to
perform all or any part of this contract, if such delay or failure is caused by events,
occurrences, or causes beyond the reasonable control and without negligence of
the parties. Such events, occurrences, or causes include, but are not limited to,
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is
declared or not), civil war, riots, rebellion, revolution, insurrection, military or
usurped power or confiscation, terrorist activities, nationalization, government
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or
failure of electricity or telecommunication service, and pandemic.
11.3.2 Each party, as applicable, shall give the other party notice of its inability to perform
and particulars in reasonable detail of the cause of the inability. Each party must
use best efforts to remedy the situation and remove, as soon as practicable, the
cause of its inability to perform or comply.
11.3.3 The party asserting Force Majeure as a cause for non-performance shall have the
burden of proving that reasonable steps were taken to minimize delay or damages
caused by foreseeable events, that all non-excused obligations were substantially
fulfilled, and that the other party was timely notified of the likelihood or actual
occurrence which would justify such an assertion, so that other prudent
precautions could be contemplated.
11.4
ORDERING AUTHORITY
Any request for purchase shall be accompanied by a valid purchase order issued by a
County department or directed by a Certified Agency Procurement Aid (CAPA) with a
purchase card for payment.
11.5
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION
This contract does not guarantee any minimum or maximum purchases will be made.
Orders will only be placed under this contract when the County identifies a need and proper
authorization and documentation have been approved.
11.6
PURCHASE ORDERS
11.6.1 County reserves the right to cancel purchase orders within a reasonable period of
time after issuance. Should a purchase order be canceled, the County agrees to
reimburse the Contractor for actual and documentable costs incurred by the
Contractor in response to the purchase order. The County will not reimburse the
Contractor for any costs incurred after receipt of County notice of cancellation, or
for lost profits, or for shipment of product prior to issuance of purchase order.
SERIAL 220156-RFP
11.6.2 Contractor agrees to accept verbal notification of cancellation of purchase orders
from the County procurement officer with written notification to follow. Contractor
specifically acknowledges to be bound by this cancellation policy.
11.7
BACKGROUND CHECK
Respondents may be required to pass multiple background checks (e.g. Sheriff’s Office,
County Attorney's Office, Courts, as well as Maricopa County general government) to
determine if the respondent is acceptable to do business with the County. This applies to,
but is not limited to, the company, subcontractors, and employees, and the failure to pass
these checks shall deem the respondent non-responsible.
11.8
SUSPENSION OF WORK
The procurement officer may order the Contractor, in writing, to suspend, delay, or interrupt
all or any part of the work of this contract for the period of time that the procurement officer
determines appropriate for the convenience of the County. No adjustment shall be made
under this clause for any suspension, delay, or interruption to the extent that performance
would have been so suspended, delayed, or interrupted by any other cause, including the
fault or negligence of the Contractor. No request for adjustment under this clause shall be
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable
after the termination of the suspension, delay, or interruption, but not later than the date of
final payment under the contract.
11.9
STOP WORK ORDER
11.9.1 The procurement officer may, at any time, by written order to the Contractor,
require the Contractor to stop all, or any part, of the work called for by this contract
for a period of 90 calendar days after the order is delivered to the Contractor, and
for any further period to which the parties may agree. The order shall be specifically
identified as a stop work order issued under this clause. Upon receipt of the order,
the Contractor shall immediately comply with its terms and take all reasonable
steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 calendar days after a
stop work order is delivered to the Contractor, or within any extension of that period
to which the parties shall have agreed, the procurement officer shall either:
11.9.1.1
cancel the stop work order; or
11.9.1.2
terminate the work covered by the order as provided in the Termination
for Default or the Termination for Convenience clause of this contract.
11.9.1.3
The procurement officer may make an equitable adjustment in the
delivery schedule and/or contract price, and the contract shall be
modified, I
n writing, accordingly, if the Contractor demonstrates that
the stop work order resulted in an increase in costs to the Contractor
11.10
TERMINATION FOR CONVENIENCE
Maricopa County may terminate the resultant contract for convenience by providing 60
calendar days advance notice to the Contractor.
11.11
TERMINATION FOR DEFAULT
11.11.1 The County may, by written Notice of Default to the Contractor, terminate this
contract in whole or in part if the Contractor fails to:
11.11.1.1 deliver the supplies or to perform the services within the time specified
in this contract or any extension;
SERIAL 220156-RFP
11.11.1.2 make progress, so as to endanger performance of this contract; or
11.11.1.3 perform any of the other provisions of this contract.
11.11.2 The County’s right to terminate this contract under these subparagraphs may be
exercised if the Contractor does not cure such failure within 10 business days (or
more if authorized in writing by the County) after receipt of a Notice to Cure from
the procurement officer specifying the failure.
11.12
PERFORMANCE
It shall be the Contractor’s responsibility to meet the proposed performance requirements.
Maricopa County reserves the right to obtain services on the open market in the event the
Contractor fails to perform, and any price differential will be charged against the Contractor.
11.13
EMPLOYEE MANAGEMENT
11.13.1
Contractor shall endeavor to maintain the personnel proposed in their proposal
throughout the performance of this contract.
11.13.2
If Contractor personnel’s employment status changes, Contractor shall provide
County a list of proposed replacements with equivalent or greater experience.
11.13.3
Under no circumstances shall the implementation schedule to be impacted by a
personnel change on the part of the Contractor.
11.13.4
Contractor shall not reassign any key personnel identified in their proposal
without the express consent of the County.
11.13.5
County reserves the right to immediately remove from its premises any
Contractor personnel it determines to be a risk to County operations.
11.13.6
County reserves the right to request the replacement of any Contractor
personnel at any time, for any reason.
11.14
WARRANTY OF SERVICES
11.14.1
The Contractor warrants that all services provided hereunder will conform to the
requirements of the contract, including all descriptions, specifications, and
attachments made a part of this contract. County’s acceptance of services or
goods provided by the Contractor shall not relieve the Contractor from its
obligations under this warranty.
11.14.2
In addition to its other remedies, County may, at the Contractor's expense,
require prompt correction of any services failing to meet the Contractor's
warranty herein. Services corrected by the Contractor shall be subject to all the
provisions of this contract in the manner and to the same extent as services
originally furnished hereunder.
11.15
USAGE REPORT
The Contractor shall furnish the County a usage report, upon request, delineating the
acquisition activity governed by the contract. The format of the report shall be approved by
the County and shall disclose the quantity and dollar value of each contract item by
individual unit of measure.
SERIAL 220156-RFP
11.16
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Notice is given that, pursuant to A.R.S. § 38-511, the County may cancel any contract
without penalty or further obligation within three years after execution of the contract, if any
person significantly involved in initiating, negotiating, securing, drafting, or creating the
contract on behalf of the County is at any time, while the contract or any extension of the
contract is in effect, an employee or agent of any other party to the contract in any capacity
or consultant to any other party of the contract with respect to the subject matter of the
contract. Additionally, pursuant to A.R.S. § 38-511, the County may recoup any fee or
commission paid or due to any person significantly involved in initiating, negotiating,
securing, drafting, or creating the contract on behalf of the County from any other party to
the contract arising as the result of the contract.
11.17
OFFSET FOR DAMAGES
In addition to all other remedies at Law or Equity, the County may offset from any money
due to the Contractor any amounts Contractor owes to the County for damages resulting
from breach or deficiencies in performance of the contract.
11.18
SUBCONTRACTING
11.18.1
The Contractor may not assign to another Contractor or subcontract to another
party for performance of the terms and conditions hereof without the written
consent of the County. All correspondence authorizing subcontracting must
reference the bid serial number and identify the job or project.
11.18.2
The subcontractor’s rate for the job shall not exceed that of the prime
Contractor’s rate, as bid in the pricing section, unless the prime Contractor is
willing to absorb any higher rates. The subcontractor’s invoice shall be invoiced
directly to the prime Contractor, who in turn shall pass-through the costs to the
County, without mark-up. A copy of the subcontractor’s invoice must accompany
the prime Contractor’s invoice.
11.19
AMENDMENTS
All amendments to this contract shall be in writing and approved/signed by both parties.
Maricopa County Office of Procurement Services shall be responsible for approving all
amendments for Maricopa County.
11.20
ADDITIONS/DELETIONS OF REQUIREMENTS
The County reserves the right to add and/or delete materials and services to a contract. If
a service requirement is deleted, payment to the Contractor will be reduced proportionately,
to the amount of service reduced in accordance with the bid price. If additional materials
or services are required from a contract, prices for such additions will be negotiated
between the Contractor and the County.
11.21
RIGHTS IN DATA
11.21.1
The County shall have the use of data and reports resulting from a contract
without additional cost or other restriction except as may be established by law
or applicable regulation. Each party shall supply to the other party, upon request,
any available information that is relevant to a contract and to the performance
thereunder.
11.21.2
Data, records, reports, and all other information generated for the County by a
third party as the result of a contract are the property of the County and shall be
provided in a format designated by the County or shall be and remain accessible
to the County into perpetuity.
SERIAL 220156-RFP
11.22
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW
11.22.1
In accordance with Section MC1-374 of the Maricopa County Procurement
Code, the Contractor agrees to retain (physical or digital copies of) all books,
records, accounts, statements, reports, files, and other records and back-up
documentation relevant to this contract for six years after final payment or until
after the resolution of any audit questions, which could be more than six years,
whichever is longest. The County, Federal or State auditors and any other
persons duly authorized by the department shall have full access to and the right
to examine, copy, and make use of, any and all said materials.
11.22.2
If the Contractor’s books, records, accounts, statements, reports, files, and other
records and back-up documentation relevant to this contract are not sufficient to
support and document that requested services were provided, the Contractor
shall reimburse Maricopa County for the services not so adequately supported
and documented.
11.23
AUDIT DISALLOWANCES
If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County shall notify the Contractor in writing of the disallowance.
The course of action to address the disallowance shall be at sole discretion of the County,
and may include either an adjustment to future invoices, request for credit, request for a
check, or a deduction from current invoices submitted by the Contractor equal to the
amount of the disallowance, or to require reimbursement forthwith of the disallowed amount
by the Contractor by issuing a check payable to Maricopa County.
11.24
STRICT COMPLIANCE
Acceptance by County of a performance that is not in strict compliance with the terms of
the contract shall not be deemed to be a waiver of strict compliance with respect to all other
terms of the contract.
11.25
VALIDITY
The invalidity, in whole or in part, of any provision of this contract shall not void or affect
the validity of any other provision of the contract.
11.26
SEVERABILITY
The removal, in whole or in part, of any provision of this contract shall not void or affect the
validity of any other provision of this contract.
11.27
RELATIONSHIPS
11.27.1
In the performance of the services described herein, the Contractor shall act
solely as an independent Contractor, and nothing herein or implied herein shall
at any time be construed as to create the relationship of employer and employee,
co-employee, partnership, principal and agent, or joint venture between the
County and the Contractor.
11.27.2
The County reserves the right of final approval on proposed staff. Also, upon
request by the County, the Contractor will be required to remove any employees
working on County projects and substitute personnel based on the discretion of
the County within two business days, unless previously approved by the County.
SERIAL 220156-RFP
11.28
NON-DISCRIMINATION
Contractor agrees to comply with all provisions and requirements of Arizona Executive
Order 2009-09, including flow down of all provisions and requirements to any
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full
herein. During the performance of this contract, Contractor shall not discriminate against
any employee, client, or any other individual in any way because of that person’s age, race,
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09
can
be
downloaded
from
the
Arizona
Memory
Project
at
http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1.)
11.29
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees
for the duration of this agreement to not engage in, a boycott of goods or services from
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a
regulation issued pursuant to 50 U.S.C. § 4842.
11.30
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
11.30.1
The undersigned (authorized official signing on behalf of the Contractor) certifies
to the best of his or her knowledge and belief that the Contractor, its current
officers, and directors:
11.30.1.1
are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from being awarded any
contract or grant by any United States department or agency or any
state, or local jurisdiction;
11.30.1.2
have not within a three-year period preceding this contract:
11.30.1.2.1 been convicted of fraud or any criminal offense in
connection with obtaining, attempting to obtain, or as
the result of performing a government entity (Federal,
State or local) transaction or contract; or
11.30.1.2.2 been convicted of violation of any Federal or State
antitrust statutes or conviction for embezzlement, theft,
forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property
regarding a government entity transaction or contract;
11.30.1.3
are not presently indicted or criminally charged by a government
entity (Federal, State or local) with commission of any criminal
offenses in connection with obtaining, attempting to obtain, or as the
result of performing a government entity public (Federal, State or
local) transaction or contract;
11.30.1.4
are not presently facing any civil charges from any governmental
entity regarding obtaining, attempting to obtain, or from performing
any governmental entity contract or other transaction; and
11.30.1.5
have not within a three-year period preceding this contract had any
public transaction (Federal, State or local) terminated for cause or
default.
SERIAL 220156-RFP
11.30.2
If any of the above circumstances described in the paragraph are applicable to
the entity submitting a bid for this requirement, include with your bid an
explanation of the matter including any final resolution.
11.30.3
The Contractor shall include, without modification, this clause in all lower tier
covered
transactions
(i.e.
transactions
with
subcontractors
or
sub-
subcontractors) and in all solicitations for lower tier covered transactions related
to this contract. If this clause is applicable to a subcontractor or sub-
subcontractor, the Contractor shall include the information required by this
clause with their bid.
11.30.4
DUNS Number and System for Award Management Registration. Funding for
activities under this contract are provided through federal Department of Labor.
All Contractors that receive federal funding must obtain a Data Universal
Numbering System (DUNS) number through http://fedgov.dnb.com/webform.
Contractor must be registered and remain current with the System for Award
Management (SAM) www.sam.gov. a database of basic business information for
contractors that receive federal funds.
11.31
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL
IMMIGRATION LAWS AND REGULATIONS
11.31.1
By entering into the contract, the Contractor warrants compliance with the
Immigration and Nationality Act (INA using E-Verify) and all other Federal
immigration laws and regulations related to the immigration status of its employees
and A.R.S. § 23-214(A). The Contractor shall obtain statements from its
subcontractors certifying compliance and shall furnish the statements to the
procurement officer upon request. These warranties shall remain in effect through
the term of the contract. The Contractor and its subcontractors shall also maintain
Employment Eligibility Verification forms (I-9) as required by the Immigration
Reform and Control Act of 1986, as amended from time to time, for all employees
performing work under the contract and verify employee compliance using the E-
Verify system and shall keep a record of the verification for the duration of the
employee’s employment or at least three years, whichever is longer. I-9 forms are
available for download at www.uscis.gov.
11.31.2
The County retains the legal right to inspect documents of Contractor and
subcontractor employees performing work under this contract to verify compliance
with paragraph 11.31.1 of this section. Contractor and subcontractor shall be given
reasonable notice of the County’s intent to inspect and shall make the documents
available at the time and date specified. Should the County suspect or find that the
Contractor or any of its subcontractors are not in compliance, the County will
consider this a material breach of the contract and may pursue any and all
remedies allowed by law, including, but not limited to: suspension of work,
termination of the contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.
11.32
CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO
INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS
11.32.1
The parties agree that this contract and employees working on this contract will
be subject to the Contractor employee whistleblower protections established by
Title 41 U.S.C. § 4712 and Section 3.908 of the Federal Acquisition Regulation.
11.32.2
Contractor shall inform its employees in writing, in the predominant language of
the workforce, of employee whistleblower rights and protections under 41 U.S.C.
§ 4712, as described in Section 3.908 of the Federal Acquisition Regulation.
SERIAL 220156-RFP
Documentation of such employee notification must be kept on file by Contractor
and copies provided to County upon request.
11.32.3
Contractor shall insert the substance of this clause, including this paragraph, in
all subcontracts over the simplified acquisition threshold ($250,000 as of fiscal
year 2018).
11.33
CONTRACTOR LICENSE REQUIREMENT
11.33.1
The Contractor shall procure all permits, insurance, and licenses, and pay the
charges and fees necessary and incidental to the lawful conduct of his/her
business, and as necessary complete any requirements, by any and all
governmental or non-governmental entities as mandated to maintain compliance
with and remain in good standing. The Contractor shall keep fully informed of
existing and future trade or industry requirements, and Federal, State, and local
laws, ordinances, and regulations which in any manner affect the fulfillment of a
contract and shall comply with the same. Contractor shall immediately notify both
Office of Procurement Services and the department of any and all changes
concerning permits, insurance, or licenses.
11.34
FEDERAL AND STATE CLAUSES
11.34.1
UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this contract, the Contractor agrees to comply with all applicable
provisions
of
Title
2,
Subtitle
A,
Chapter
II,
Part
200—UNIFORM
ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT
REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et
seq.
11.35
INFLUENCE
11.35.1
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any
effort to influence an employee or agent to breach the Maricopa County Ethical
Code of Conduct or any ethical conduct, may be grounds for disbarment or
suspension under MC1-902.
11.35.2
An attempt to influence includes, but is not limited to:
10.35.2.1
A person offering or providing a gratuity, gift, tip, present, donation,
money, entertainment or educational passes or tickets, or any type
of valuable contribution or subsidy that is offered or given with the
intent to influence a decision, obtain a contract, garner favorable
treatment, or gain favorable consideration of any kind.
11.35.3
If a person attempts to influence any employee or agent of Maricopa County, the
chief procurement officer, or his designee, reserves the right to seek any remedy
provided by the Maricopa County Procurement Code, any remedy in equity or in
the law, or any remedy provided by this contract.
11.36
CONFIDENTIAL INFORMATION
11.36.1
Any information obtained in the course of performing this contract may include
information that is proprietary or confidential to the County. This provision
establishes the Contractor’s obligation regarding such information.
SERIAL 220156-RFP
11.36.2
The Contractor shall establish and maintain procedures and controls that are
adequate to assure that no information contained in its records and/or obtained
from the County or from others in carrying out its functions (services) under the
contract shall be used by or disclosed by it, its agents, officers, or employees,
except as required to efficiently perform duties under the contract. The
Contractor’s procedures and controls, at a minimum, must be the same
procedures and controls it uses to protect its own proprietary or confidential
information. If, at any time during the duration of the contract, the County
determines that the procedures and controls in place are not adequate, the
Contractor shall institute any new and/or additional measures requested by the
County within 15 business days of the written request to do so.
11.36.3
Any requests to the Contractor for County proprietary or confidential information
shall be referred to the County for review and approval, prior to any
dissemination.
11.37
PUBLIC RECORDS
Under Arizona law, all offers submitted and opened are public records and must be
retained by the County at the Maricopa County Office of Procurement Services. Offers shall
be open to public inspection and copying after contract award and execution, except for
such offers or sections thereof determined to contain proprietary or confidential information
by the Office of Procurement Services. If an offeror believes that information in its offer or
any resulting contract should not be released in response to a public record request, under
Arizona law, the offeror shall indicate the specific information deemed confidential or
proprietary and submit a statement with its offer detailing the reasons that the information
should not be disclosed. Such reasons shall include the specific harm or prejudice which
may arise from disclosure. The records manager of the Office of Procurement Services
shall determine whether the identified information is confidential pursuant to the Maricopa
County Procurement Code.
11.38
INTEGRATION
This contract represents the entire and integrated agreement between the parties and
supersedes
all
prior
negotiations,
proposals,
communications,
understandings,
representations, or agreements, whether oral or written, expressed, or implied.
11.39
GOVERNING LAW
This contract shall be governed by the laws of the State of Arizona. Venue for any actions
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix,
Arizona.
11.40
ORDER OF PRECEDENCE
In the event of a conflict in the provisions of this contract and Contractor’s license
agreement, if applicable, the terms of this contract shall prevail.
11.41
INCORPORATION OF DOCUMENTS
11.41.1
The following are to be attached to and made part of this Contract:
10.42.1.1
Exhibit A – Vendor Information
10.42.1.2
Exhibit A1 – Budget Summary
10.42.1.3
Exhibit B – Scope of Work
10.42.1.4 Exhibit C – Certification Regarding Debarment
SERIAL 220156-RFP
10.42.1.5
Exhibit D – Accounting Certification Statement
10.42.1.6
Exhibit E – Lobbying Packet
11.42
NOTICES
All notices given pursuant to the terms of this contract shall be addressed to:
For County:
Maricopa County
Human Services Department
Workforce Development Division
Christopher Williams (CJ)
234 North Central Avenue, 3rd Floor
Phoenix, Arizona 85004
Christopher.williams@maricopa.gov
For Contractor:
Partnership for Economic Innovation
1475 N. Scottsdale Rd.
Scottsdale, AZ 85257
11.43
INQUIRIES
11.43.1
Administrative telephone/email inquiries shall be addressed to:
IRMA GUZMAN, PROCUREMENT OFFICER
TELEPHONE: (602) 506-8517
Irma.guzman@maricopa.gov
11.43.2
Inquiries may be submitted by telephone but must be followed up in writing. No
oral communication is binding on Maricopa County.
SERIAL 220156-RFP
IN WITNESS WHEREOF, this contract is executed on the date set forth above.
CONTRACTOR
AUTHORIZED SIGNATURE
PRINTED NAME AND TITLE
ADDRESS
DATE
MARICOPA COUNTY
CHAIRMAN, BOARD OF SUPERVISORS
DATE
ATTESTED:
CLERK OF THE BOARD
DATE
APPROVED AS TO FORM:
DEPUTY COUNTY ATTORNEY
DATE
SERIAL 220156-RFP
EXHIBIT A
VENDOR INFORMATION
COMPANY NAME:
Partnership for Economic Innovation
DOING BUSINESS AS (dba):
MAILING ADDRESS:
1475 N. Scottsdale Road Scottsdale, AZ 85257
REMIT TO ADDRESS:
1475 N. Scottsdale Road Scottsdale, AZ 85257
TELEPHONE NUMBER:
480 205-1568
FAX NUMBER:
N/A
WWW ADDRESS:
pipelineaz.com
REPRESENTATIVE NAME:
Mary Foote
REPRESENTATIVE TELEPHONE NUMBER:
480 205-1568
REPRESENTATIVE EMAIL ADDRESS
kbelous@pipelineaz.com
REPRESENTATIVE DUNS NUMBER
098088531
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL
ENTITIES TO PURCHASE FROM THIS
CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR
PAYMENT:
PAYMENT TERMS
NET 0 DAYS
SERIAL 220156-RFP
EXHIBIT A1
BUDGET SUMMARY
CONTRACT
SERVICE:
3CI
CONTRACT PERIOD:
NAME:
Partnership for
Economic
Innovation
A.
PERSONNEL
TOTAL
Number of
FTE
Total Salary for the
% Allocated Service
SERVICE
COUNTY
Positions
Level
Position Title
Contract Period
MCHSD Percentage
COST
COST
1
Managing Director
135,000
$
25.00
$33,750.00
$33,750.00
1
Director of
Workforce Strategy
130,000
$
25.00
$32,500.00
$32,500.00
1
Research Analyst
70,000
$
50.00
$35,000.00
$35,000.00
1
Customer Support
Specialist
50,000
$
50.00
$25,000.00
$25,000.00
1
Education Institution
Support Specialist
50,000
$
90.00
$45,000.00
$45,000.00
1
Marketing Director
$
75,000.00
50
$37,500.00
$37,500.00
1
Executive Director
$
180,000.00
10
$18,000.00
$18,000.00
6
TOTAL:
$226,750.00
$226,750.00
B.
FRINGE BENEFITS
TOTAL
COUNTY
ITEM
BASIS
COST
COST
1
$43,082.50
$43,082.50
SERIAL 220156-RFP
$43,082.50
$43,082.50
C.
INDIRECT /
ADMINISTRATIVE
COSTS
TOTAL
COUNTY
ITEM
BASIS
COST
COST
TOTAL:
$0.00
$0.00
D.
TRAVEL
TOTAL
COUNTY
ITEM
BASIS
COST
COST
TOTAL:
$0.00
$0.00
E.
EQUIPMENT
TOTAL
COUNTY
ITEM
BASIS
COST
COST
TOTAL:
$0.00
$0.00
F.
SUPPLIES
TOTAL
COUNTY
ITEM
BASIS
COST
COST
SERIAL 220156-RFP
TOTAL:
$0.00
$0.00
G.
CONTRACTUAL
TOTAL
COUNTY
ITEM
TITLE
BASIS
COST
COST
CONNECTION
SERVICES
UNIVERSITY AND
COLLEGE
CONNECTIONS
CONNECTION
SERVICES
COMMUNITY
COLLEGE
CONNECTIONS
CONNECTION
SERVICES
TRADE AND
TECHNICAL
SCHOOL
CONNECTIONS
CONNECTION
SERVICES
CAREER
EXPLORATION
AND NAVIGATION
SERVICES
$700,000.00
$220,000.00
CONNECTION
SERVICES
OTHER
CAREER/COLLEGE
CONNECTION
SERVICES
$700,000.00
$220,000.00
SUPPORT
SERVICES
SUPPORT
SERVICES
TOTAL:
$1,400,000.00
$440,000.00
H.
OPERATING
EXPENSES
TOTAL
COUNTY
ITEM
BASIS
COST
COST
TOTAL:
$0.00
$0.00
SERIAL 220156-RFP
I.
PROFIT
PROFIT COST:
TOTAL SERVICE
COST:
$2,000,000.00
$709,832.50
SERIAL 220156-RFP
EXHIBIT B
SCOPE OF WORK
Pipeline AZ (PAZ) is a community-funded platform supporting student and adult career explorers,
job seekers, case managers (community-benefit organizations supporting workforce) and employers. The
platform is quickly gaining wide support as a career information system with educational systems and
workforce development providers due to its unique features and benefits, as well as its comprehensive
reporting capabilities. The Maricopa County Industrial Development Authority (MCIDA) has been
instrumental in supporting the development and launch of this platform; however, PAZ requires ongoing
funding to meet the increasing demands of community stakeholders and to maximize pandemic response
for Maricopa County students who have been disproportionately affected by the Covid-19 pandemic.
PAZ is ideally positioned to increase reach and effectiveness of the Career, College, and Credential
Initiative 3CI program through active contract services already in place with the Arizona Department of
Education and the Maricopa County Community College District. Since 2020, PAZ registrations have
dramatically increased with incoming job seekers participating in hiring events and student registrations
from white-label contracts with the Maricopa County Community College District (MCCCD) and the Arizona
Department of Education (ADE). “Maricopa Pipeline” and “My Future AZ”, respectively, resulting in an over
433% increase in platform registrations between January 2020 and October 2021. To increase workforce
delivery and to enable better navigation by post-secondary students, PAZ proposes to employ the platform
as a navigation and referral system, increasing enrollment through provider partners funded by Maricopa
County to assist secondary students who have been disproportionately impacted by Covid-19 in transition
to post-secondary enrollment.
Maricopa County secondary learners are accessing the platform to complete post-secondary
planning and to fulfill the Arizona Department of Education graduation requirement for an Education Career
and Action Plan (ECAP). The Arizona Department of Education white label of PAZ, accessible to all public
and charter schools in Arizona at myfutureaz.com, offers a common platform for occupational awareness,
career exploration, and delivery of workforce resources to students as they complete high school and begin
to plan for degree programs and explore certifications, apprenticeships, and entry points to the workforce.
As students leverage Pipeline AZ through the myfutureaz.com K12 access point for its career exploration
and connection to work-based experiences, the opportunity to identify and connect with students who are
eligible for workforce services and funding is unique and an opportunity to execute 3CI objectives through
a consolidated entry point for all Maricopa County students. ADE has secured platform access for all public
and charter schools statewide and there is no cost to educational providers for platform access. Students
benefit from the platform’s simple, five-minute interest assessment that presents top-three career matches
based on assessment results. The matches provide a starting point for deeper career exploration that allow
students to explore salaries, skills, tasks, education, and short-term training offerings associated with
different pathways. As students identify pathways with workforce provider support, the system will assist
eligible students to navigate workforce resources and systems.
My Future AZ also enables reporting, with district and school level reports, and individual, FERPA
protected data sets based on student-selected post-secondary goals. Students in grades 10 and 12 will
complete input fields with ECAP information, and summary reports for districts and schools will allow County
coordination for provider resourcing at the delivery level; reporting capabilities are outlined in greater detail
within this project and offer 3CI coordination of services and benefits greater insight and actionable data
for program implementation and student success.
This project specifically targets post-secondary attainment by increasing the percentage of
Maricopa County learners who complete high school and then enroll in Maricopa County Community
College programs. As detailed below, the My Future AZ system is ideally situated adjacent in PAZ
infrastructure to transition portfolio accounts from K12 access to MCCCD Pipeline. As the Arizona Board of
Regents 2021 Attainment Report illustrates, a growing disconnect between completing high school students
and 2-year program enrollment is increasing and demands attention. In 2019, only 17.9% of Arizona High
SERIAL 220156-RFP
School students went on to enroll in a 2-year institution and MCCCD has seen falling enrollment trends as
a result. To address this issue, PAZ proposes to connect My Future AZ and MCCCD Pipeline to increase
enrollment and attainment in students who identify ECAP goals oriented toward 2-year programs.
In June 2020, MCCCD launched a pilot with PAZ for three different colleges to take incoming
students through career exploration and building their profile on the platform with the skills acquired through
their studies. These skills allow the platform’s algorithm to match them to job opportunities requiring those
skills. The pilot was incredibly successful and due to demand, expanded to seven different colleges
throughout the pilot period. MCCCD has agreed to contract with PAZ for a white label version of the platform
launched districtwide beginning July 1, 2021. With funds from this request, PAZ will add resources
developed to assist individuals navigate service providers across all versions of the platform: Pipeline AZ,
My Future AZ, and MCCCD Pipeline.
With this request, PAZ shall enhance its navigation services, offering a direct connection for high
school students who have identified 2-year programs through their ECAP requirement and will also provide
data for use by providers who have been funded by 3CI to support students who have identified post-
secondary goals not within 2-year degree programs. PAZ shall coordinate a direct connection between
Maricopa County students who have identified 2-year post-secondary goals with recruitment and enrollment
coordinators at the Maricopa County Community College District to facilitate the progression of students in
the K12 My Future AZ environment to the MCCCD white label of PAZ.
PAZ shall also continue to support ADE outreach to public and charter high schools within Maricopa
County, onboarding schools and enabling career exploration and student account access for career
awareness and Education and Career Action Plan (ECAP) completion, as required by ADE. On a quarterly
basis, PAZ shall report on school adoption of the K12 version of PAZ to Maricopa County administrators.
Reports provided to the County will also detail and describe active student accounts and enable providers
to support individuals based on categories: likely to attend 4-year or 2-year colleges, trade, or certification
seekers, military, or employment upon high school graduation.
PAZ shall provide 3CI administrators detailed reports on a quarterly basis so that program services
can be adapted to student need at districts and schools within Maricopa County and will enable platform
access for these providers through PAZ Case Management services.
The network of active case management organizations on PAZ offers population and regionally
specific programs. The PAZ platform, with navigational enhancements, will enable individuals to identify
direct service providers with training, placement, and supportive services which align to individual need.
PAZ also enables routing to active case management organizations via the platform. With funding from this
request, My Future AZ will include a selection and narrowing option, leveraging the current technology, and
enhance registration filters to assist individuals to connect with service providers based on need, location,
and service population emphasis, then enroll individuals in case management to match their unique needs.
All funded providers participating in support of the Career, College, and Credential Initiative 3CI program
will be invited to add Case Management access points to the platform and to connect with students in the
target demographic, geographic or post-secondary goal population as identified by the County’s funds
allocation.
Current case management organizations include Arizona Department of Education Adult Education
providers, the Maricopa County Community College District, Opportunities for Youth, Neighborhood
Ministries, St. Joseph the Worker, and several other non-profit and community-based organizations.
Additionally, this funding request will enable PAZ to engage and onboard workforce service
providers across the County, making the platform available to approved providers and offering the benefit
of robust exploration, job matching, and occupational pathways to Maricopa County’s in-demand
occupations and industries.
Maricopa County has numerous organizations providing services to job and training seekers. Many
of these organizations are using spreadsheets and even those with basic CRMs are not able to see how
SERIAL 220156-RFP
various organizations are working with shared clients. Pipeline AZ provides each case manager with a
dashboard view of the job and training seekers they support. From their personalized view they can see
the results of clients’ interest assessments, the jobs to which they are matching, what jobs clients are
viewing, and to which ones they are applying. Additionally, case managers can access the employer
directory of more than 5000 companies, group message clients, and view case managers outside of their
organization who are also supporting their job and training seekers. Case managers can use the platform
to develop specific, comprehensive reporting to funders and stakeholders.
Pipeline AZ is growing its directory of case management organizations. Additional funding will
enable PAZ to continue to provide a strong digital infrastructure for these groups. Larger organizations
benefit from unique landing pages on PAZ, which offer a custom entry point and admin level functionality
for organizations who have specific intake and communication requirements for clients and employer
partners. The PAZ infrastructure also includes event specific sub-pages for organizations which host hiring
events, town halls, and other engagements and events, such that the platform can be used to facilitate
registration and to automatically assign job and training seekers to specific teams or case managers upon
registration.
Pipeline AZ scrapes numerous job boards to list all jobs available in Maricopa County. Job seekers
and employers match based on the skills algorithm. PAZ relies on case management organizations to assist
individuals to understand tasks and next steps, such as helping to match to current job opportunities, as
well as identify options for upskilling and reskilling. The proposed, enhanced opportunity to identify other
community partners who can work with individuals, using the PAZ platform, to provide more holistic support
is the key objective of this project.
PAZ has seen an increase in adoption of the platform by both job seekers and employers. There is
a growing need to provide one-on-one support to job seekers and triage them to appropriate organizations.
Employers are taking advantage of assistance in developing company pages and leveraging PAZ’s
guidance in directing them to organizations that can connect them to talent. The rise in virtual hiring events
has demanded a shared digital infrastructure to support connections between job seekers and employers
beyond just the event period.
Program Costs
As noted in the Executive Summary, My Future AZ has been funded by ADE to provide career
information system access in support of ECAP requirements for public and charter high schools statewide.
The K12 version of PAZ is funded by ADE and schools incur no costs for student and administrator access.
MCCCD has also licensed white label access of the platform for prospective and current MCCCD students
to assist career planning through program selection, work-based experience, and career services support.
This project seeks to connect existing elements, specifically the K12 My Future AZ and MCCCD
components of PAZ to integrate secondary career planning and post-secondary enrollment more
cohesively in MCCCD programs.
Furthermore, this request will also provide detailed data and reports to 3CI administrators with
information from participating schools and districts allowing 3CI to deliver targeted programs and services
based on student ECAP reports.
PAZ seeks funds to increase Maricopa County participation amongst public and charter schools
and to onboard schools with full access for students and administrators on My Future AZ.
PAZ will add staff to support connections between high school students interested in 2-year
degrees and MCCCD intake staff within District offices, College recruitment teams, and intake coordinators
and transfer student accounts from My Future AZ to MCCCD Pipeline. In addition to dedicated staff and
SERIAL 220156-RFP
resources from existing PAZ staff, this functionality will incur development time and additional platform
functionality.
Funds shall also be used to conduct outreach, marketing, and support adoption of My Future AZ
within Maricopa County. Quarterly reports to program administrators will detail the outreach and registration
statistics for districts and schools implementing My Future AZ; in addition, detailed reporting, at the County’s
discretion will be provided to assist other program providers to target service delivery to onboarded schools.
PAZ shall additionally provide Case Management access to the platform to all funded providers
determined by the County for access to student records and accounts within My Future AZ. With Case
Management access, providers will have a student level view of career goals, interest assessment results,
student sessions on the platform, including number of sessions and last login, and will also have group and
individual messaging capability with students. As briefed in the Executive Summary, community-based
organizations, workforce service providers, and non-profits currently utilize PAZ for record keeping and
program delivery in Maricopa County; this service, as proposed within the 3CI request will facilitate data
and record keeping for County oversight and will increase capacity at organizations without case
management systems.
Equitable Delivery
By design, PAZ lowers the barrier to career information and access to potential pathways through
free access for all Arizona residents. ADE and MCCCD have funded white label versions of PAZ to increase
utilization for specific audiences, bridging career information and actionable pathway data for K12 and
Community College students. PAZ offers intuitive user experience and design in a digital-first delivery
strategy. As an infrastructure, PAZ benefits from partners with specialized delivery for target populations.
ADE has funded My Future AZ to provide career information system access for all public and charter high
schools in Arizona; PAZ has further partnered with the Center for the Future of Arizona and the Arizona
Business and Education Coalition to broaden partner access to My Future AZ and to deliver earlier access
for grades 7 and 8.
The emphasis of this project, secondary education system support to increase post-secondary
outcomes and student attainment are focus areas of PAZ support for Arizona learners. The PAZ
infrastructure has expanded rapidly in 2021, introducing the K12 version of the platform through partnership
with ADE and the MCCCD solution, guiding students from enrollment decisions through program selection
and ultimately to career services support and employment matching.
Equitable delivery through the deep insight of PAZ partners with program services and delivery to
Arizona learners will continue to guide platform development and to increase available resources for
Maricopa County learners.
Guided Pathways and Youth Advancement
The model of career pathways underpins PAZ career information. As a community developed
resource, the platform and the audience-specific versions introduced in 2021 are specific to regional
feedback and sensitive to the demand of employer partners. As the platform continues to innovate,
delivering real-time labor market information from industry, employers and from national resources, the
system takes an on the ground approach to talent development.
My Future AZ has been deployed in a phase-based model, bringing career information to Maricopa
County youth in the first phase and layering ECAP features and functionality with the launch of the second
phase. In addition to the platform resources, including the interests assessment, industry and career
information and embedded curriculum and toolkits in development with partners such as the Center for the
SERIAL 220156-RFP
Future of Arizona, the SciTech Institute, Junior Achievement, and the AZ Tech Council, the system is
oriented for administrator access, supporting teachers, staff, guidance counselors and administrators.
The Case Management functionality of My Future AZ connects teachers, counselors, staff, and
school resources to student accounts in the platform allowing the system to permit access seamlessly and
securely to student portfolios for onboarded teachers and staff. A guided approach, customized based on
district and school partnerships will continue to evolve as My Future AZ gains adoption in Maricopa County.
At the request of ADE, My Future AZ also links parent access to student portfolios through student-
initiated invitations to parent and guardians for ECAP and career goal review within the family dynamic. My
Future AZ supports a whole-family approach to career planning and empowers families to explore the
classroom activities and post-secondary goals, including career information and pathway planning
resources.
Tracking
Reporting shall be both general and detailed. General reporting will be at district and school level
adoption of My Future AZ, providing information regarding student account creation totals. Detailed
reporting will, identify secondary to post-secondary connections between My Future AZ users who enroll at
MCCCD through MCCCD Pipeline.
General reporting shall inform 3CI administrators of districts and schools with active accounts on
My Future AZ. User reports will identify the number of student users, the number of administrator accounts
linked to each participating school, and the type of partner support each school is receiving, such as
embedded pathway support from PAZ partners such as the Center for the Future of Arizona, Arizona
Business and Education Coalition, Junior Achievement, and SciTech.
As requested by 3CI, PAZ shall also provide detailed reports at the school level from ECAP
summaries indicating students who have identified 4-year, 2-year, trade and certificate, military, or
immediate employment as post-secondary goals. These reports will be configured based on 3CI
requirements for school level reporting.
If 3CI determines that Case Management access is appropriate for funded providers, PAZ shall
develop detailed reporting processes for service providers receiving funds under this initiative.
Detailed and specific reporting will inform 3CI administrators of connectivity between My Future AZ
users and MCCCD, identifying learners who provide 2-year post-secondary goals in ECAP portfolios and
will map the progression of these users from My Future AZ into MCCCD Pipeline. As students are identified
as potentially MCCCD oriented, tracking to determine effectiveness of outreach strategies and
measurements to enable Case Management triggers for support from high school Case Managers and
enrollment and admissions Case Managers on MCCCD Pipeline.
SERIAL 220156-RFP
EXHIBIT C
CERTIFICATION REGARDING DEBARMENT
Instruction for Certification
1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds
is providing the certification as set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective recipient
of Federal assistance funds knowingly rendered an erroneous certification, in addition to
other remedies available to the Federal Government, the U.S. Department of Housing &
Urban Development (HUD) may pursue available remedies, including suspension and/or
debarment.
3. The prospective recipient of Federal assistance funds shall provide immediate written notice to
the person to whom this proposal is submitted if at any time the prospective recipient of
Federal assistance funds learns that its certification was erroneous when submitted or
has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," debarred," "suspended", "ineligible", "lower tier covered
transaction", "participant", "person", "primary covered transaction", "principal", "proposal", and
"voluntarily excluded", as used in this clause, have the meanings set out in the Definitions
and Coverage sections of rules implementing Executive Order 12549. You may contact the
person to which this proposal is submitted for assistance in obtaining a copy of those
regulations.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that,
should the proposed covered transaction be entered into, it shall not knowingly enter into any
lower tier covered transaction with a person who is debarred, suspended, declared ineligible
or voluntarily excluded from participation in this covered transaction, unless authorized by HUD.
6. The prospective recipient of Federal assistance funds further agrees by submitting this proposal that
it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier Covered Transactions," without modification, in all
lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily
excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant may decide the method and frequency by which it determines the eligibility of
its principals. Each participant may, but is not required to, check the List of Parties Excluded
from Procurement or Non-procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by
a prudent person in the ordinary course of business dealings.
Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier transaction with a person who is suspended, debarred,
ineligible or voluntary excluded from participation in this transaction, in addition to other remedies
SERIAL 220156-RFP
available to the Federal Government, HUD may pursue available remedies, including suspension
and/or debarment
Certification Regarding Debarment, Suspension Ineligibility and
Voluntary Exclusion Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment
and Suspension, 29 CFR Part 98, Section 98.510, participant's responsibilities. The regulations were
published as Part VII of the May 26, 1988, Federal Register (pages 19160- 19211).
(Before completing certification, read instructions which are an integral part of the certification)
1. The prospective recipient of Federal assistance funds certifies, by submission of this
proposal, that neither it, nor its principals, are presently debarred, suspended,
proposed from debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
2. Where the prospective recipient of Federal assistance funds is unable to certify to any
of the statements in this certification, such prospective participant shall attach
an explanation to this proposal.
Name and Title of Authorized Representative:
Signature
Date
November 30, 2021
SERIAL 220156-RFP
EXHIBIT D
ACCOUNTING CERTIFICATION STATEMENT
Maricopa County Human Services Department 234
North Central, Suite 3000
Phoenix, Arizona 85004
To Whom It May Concern:
We are Certified Public Accountants and have been engaged to perform a preliminary survey of the
accounting system of:
Partnership for Economic Innovation, Inc.
(Name of applicant)
We understand that as part of the RFP process, the Human Services Department (HSD)
requires that applicants obtain an accounting system certification from an independent CPA. The
purpose of such a review is to provide HSD with certain assurances that the applicant has internal
accounting controls and administrative procedures in place which should provide reasonable
assurance that claims for reimbursement are accurate, costs are allowable under the contract,
and that costs are supported by source documentation.
Because of the limited scope of such a review, we are not able to render an opinion on the
accounting system. However, our review resulted in no exceptions to HSD's criteria as indicated
on the attached checklist.*
This report is intended for use only by HSD and should not be used for any other purposes.
Signature of Accountant
Jessica Moulder, CPA
Typed Name of Accountant
Henry & Horne, LLP
Name of Organization
*If the auditors identified exceptions on the checklist, they should state: However, we identified the
following exceptions to HSD'S accounting system criteria: (list exceptions
SERIAL 220156-RFP
Accounting System Certification Checklist
Directions: The accountant should indicate a yes or no response based on the
preliminary review of the applicant's accounting system. Please elaborate any
exceptions in the spaces provided.
ITEM
YES
NO
1. The entity uses fund accounting which allows for identification of the
sources and applications of funds by program.
x
2. The entity has accounting procedures and internal controls which provides
reasonable assurance that accounting records are supported by source
d
i
x
3. The entity has accounting procedures and internal controls which provides
for accurate and complete recording of transactions.
x
4. The entity has procedures for determining the rational, allowance, payment, and
proper classification of costs claimed for reimbursement with the terms of the
contract and Federal Regulations.
x
5. The entity has effective internal controls which provide accountability for all
funds, property and other assets.
x
6. The entity has procedures which allow for comparison of actual outlays with
budget amounts for each grant or other agreement.
x
SERIAL 220156-RFP
Exhibit E
LOBBYING PACKET
Public Law 101-121 (31 U.S.C. 1352)
For Reference see Federal Register, dated 2/26/90, Vol. 55, No 18
Dear Bidder, Offeror, Contractor, Subcontractor,
Please review the attached forms and respond as appropriate.
Attachment I
In order to enter into an agreement with the Maricopa County for the provision of contract services or to
amend a current agreement you are required to sign the Certification Regarding Lobbying. Please submit it
to this sender with your Proposal, Contract, or Amendment.
Attachment II
If paragraph 2 of Attachment I applies, then complete this Disclosure of Lobbying Activities form and submit
it with the certification.
Instructions
There is a distinction between lobbying and advocacy. As long as "advocacy" does not involve influencing the
obtaining of a specific grant or contract, but is merely advocacy for the general benefit of the target population
served, it is not lobbying and there may be no need for certification or disclosure. Each case must be reviewed
individually by the recipient as the recipient is responsible for compliance and sanctions.
Each person shall file a disclosure form at the end of each calendar quarter in which there occurs any event
that materially affects the accuracy of information contained in any disclosure form previously filed.
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1)
No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2)
If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of congress, or an employee of a Member of Congress in connection with
this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
3)
The undersigned shall require that the language of this certification be included in the award
documents for all sub- awards at all tiers (including subcontracts, sub-grants, and contracts under
grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose
accordingly.
SERIAL 220156-RFP
4)
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, Title 31, U. S. Code. Any person who fails
to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
Organization
Printed Name
Authorized Signature
Title
Date
SERIAL 220156-RFP
DISCLOSURE OF LOBBYING ACTIVITIES
Approved by OMB
0348-0046
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
(See reverse for public burden disclosure)
Type of Federal
Action:
1. contract
2. grant
3. cooperative
agreement
4. loan
5. loan guarantee
6. loan insurance
Status of Federal
Action:
1. bid/offer/application
2. initial award
3. post-award
Report Type:
1. initial filing
2. material change
For Material Change Only:
year quarter
date of last report
Name and Address of Reporting Entity:
Prime Sub-awardee
Tier , if known:
Congressional District, if known:
If reporting Entity in No. 4 is Sub-
awardee, Enter Name and Address of
Prime:
Congressional District, if known:
Federal Department/Agency:
Federal Program Name/Description:
ALN Number, if applicable:
Federal Action Number, if known:
Award Amount, if known:
$
a. Name and Address of Lobbying Entity
(if individual, last name, first name, Mi):
b. Individuals Performing Services
(including address if
different from No. 10a)
(last name, first name, Mi):
Amount of Payment (check all that apply):
$ actual planned
Type of Payment (check
all that apply):
Amount of Payment (check all that apply):
a. cash
b. in-kind; specify: nature/value
Brief Description of Services Performed or to be Performed and
Date(s) of Service, including officer(s) employee(s), or Member(s)
contacted, for Payment Indicated in Item 11:
(attach Continuation Sheet(s) SF-LLL-A, if necessary)
Continuation Sheet(s) SF-LLL-A attached: Yes No
Information requested through this form is
authorized by title 31 U.S.C. section 1352.
This disclosure of lobbying activities is a
material representation of fact upon which
reliance was placed by the tier above when
this transaction was made or entered into.
This disclosure is required pursuant to 31
U.S.C. 1352. This information will be reported
to the Congress semi-annually and will be
Signature:
Print Name:
Title:
Telephone No:
SERIAL 220156-RFP
available for public inspection. Any person
who fails to file the required disclosure shall
be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each
such failure.
Federal Use Only:
Authorized for Local Reproduction
Standard Form – LLL
INSTRUCTIONS FOR COMPLETION OF SF-LLL,
DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal
recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing,
pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to
make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additional
information if the space on the form is inadequate. Complete all items that apply for both the initial filing and
material change report. Refer to the implementing guidance published by the Office of Management and
Budget for additional information.
1.
Identify the type of covered Federal action for which lobbying activity is and/or has been secured to
influence the outcome of a covered Federal action.
2.
Identify the status of the covered Federal action.
3.
Identify the appropriate classification of this report. If this is a follow-up report caused by a material
change to the information previously reported, enter the year and quarter in which the change
occurred. Enter the date of the last previously submitted report by this reporting entity for this covered
Federal action.
4.
Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional
District, if known. Check the appropriate classification of the reporting entity that designates if it is, or
expects to be, a prime or sub-award recipient. Identify the tier of the sub-awardee, e.g., the first sub-
awardee of the prime is the last tier. Sub-awards include but are not limited to subcontracts, sub-
grants and contract awards under grants.
5.
If the organization filing the report in item 4 checks "Sub-awardee", then enter the full name, address,
city, state and zip code of the prime Federal recipient. Include Congressional District, if known.
6.
Enter the name of the Federal agency making the award or loan commitment. Include at least one
organizational level below agency name, if known. For example, Department of Transportation,
United States Coast Guard.
7.
Enter the Federal program name or description for the covered Federal action (item 1.)
8.
Enter the most appropriate Federal identifying number available for the Federal action identified in
item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant
announcement number; the contract, grant, or loan award number; the application/proposal control
number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9.
For a covered Federal action where there has been an award or loan commitment by the Federal
agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item
4 or 5.
10.
(a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the
reporting entity identified in item 4 to influence the covered Federal action.
SERIAL 220156-RFP
(b) Enter the full names of the individual(s) performing services, and include full address if different
from 10 (a). Enter Last Name, First Name, and Middle Initial (MI).
11.
Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity
(item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will
be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative
amount of payment made or planned to be made.
12.
Check the appropriate box (es). Check all boxes that apply. If payment is made through an in-kind
contribution, specify the nature and value of the in-kind payment.
13.
Check the appropriate box (es). Check all boxes that apply. If other, specify nature.
14.
Provide a specific and detailed description of the services that the lobbyist has performed, or will be
expected to perform, and the date(s) of any services rendered. Include all preparatory and related
activity, not just time spent in actual contact with Federal officials. Identify the Federal official(s) or
employee(s) contacted or the officer(s), employee(s) or Member(s) of Congress that were contacted.
15.
Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.
16.
The certifying official shall sign and date the form, print his/her name, title, and telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response,
including time for reviewing instructions, searching existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of information. Send comments regarding the burden
estimate or any other aspect of this collection of information, including suggestions for reducing this burden,
to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C.
20503.
SERIAL 220156-RFP
DISCLOSURE OF LOBBYING ACTIVITIES
Approved by OMB
0348-0046
CONTINUATION SHEET
Authorized for Local Reproduction
Standard Form - LLL-A