APPROVED REVISED CI FOR SOLARI.PDF

Office of Procurement Services

GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM

This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement
Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing
file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract
a Cl form is valid from July 1 thru June 30th of each Fiscal Year.

DEPARTMENT NAME DEPARTMENT RX# Approved NT

Human Services 9/14/24
PROPOSED CONTRACT VENDOR Solari ceo iwewrinteo vate: 07/01/2021

companys Soleil REQUESTED DELIVERY KI {fea
Address: 07/01/2021 Date: 07/01/2021 r=

City, State: Tempe, AZ QUOTED PRICE: 25000+ 25000 = 50000
Zip/Postal Code: |85281

Phone: 602-427-4600 Accounting String: 22CDARPANA

Fax 2/17/2022 Op
Contact Name: {Andrew Erwin increase funding by $2,937,030

DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is: Y < $100k [ b> $100k

Is this a Technology Procurement? [ves WA No

Solari will provide rental and utility assistance navigation or similar provider to assist the County's eviction
prevention efforts, and provide data regarding these efforts. They would be responsible for providing guidance
and assistance to persons who are applying for County-administered rental and utility assistance. Solari will
contact County-identified applicants who have not completed their rental/utility assistance applications and
provide guidance to the applicant. This shall result in additional applicants completing and submitting their

Bbpand Serviees foinclude Housing Crisis Hotline: Wansportation Navagation anid Emergency Rental Assistance
Navigation Support
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)

Maricopa County Procurement Code MC1-351 states: “Competition|mpracticable” meansan acquisition where, competitionis
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.

NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:

* Personal or department preference for a product or vendor

* Department perception that the vendor is the best qualified (this should be determined through a competitive process)
«Lack of department planning resulting in limited time to conduct a competitive procurement

+ Special incentive or deal offered (can be assessed in open and competitive solicitation)

«Department convenience

L_ [software license renewals, additions, or upgrades available
from only one source

Brand compatibility available from only one source (no other

distributors)

[_]erant specified (supporting documents attached)
[__]mailing lists, subscriptions or media advertising im

[Warranty voided if service provided by other contract vendor [_]other proprietary situation

[V ]other (Provide written explanation below)

THISIS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):

Staff research found that Solari is the only company (2-1-1 services provider) capable of
providing the required services. 211 is the only agency in the State to provide information a,
referral, and navigation services to residents across the state of Arizona. Solari is funded by
ADHS to provide such services, and the data and administration of these services that the
County requires can not be done by another agency. Attempting to compete for these services
would not be in the best interest of the County because the County was unable to identify other
vendors who could perform the required tasks County-wide.

SEARCH
Asearch was conducted consisting of: (check all that apply) RESULTS
Market research [_] Public notice given, list [V]no alternatives were identified

[_Jother no alternatives were deemed acceptable

Other vendors contacted
because (explain below):

Describe the search from above in detail:

Staff conducted Internet searches for companies and organizations that provide rental/utility
guidance and found that the only organizations that perform similar services to broad
populations, such as the County, are 2-1-1 service providers. Staff conducted additional
research into 2-1-1 providers in Maricopa County and Arizona and only found 2-1-1 Arizona
which was acquired in 2017 by Solari.

Staff were unable to find other private for-profit or non-profit providers who could provide
comparable services for all of Maricopa County.

PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.

Price has been fairly and reasonably established by: Cl Comparison to public sector contract pricing

[comparison to previous comparable purchases [1 piscount off published catalog pricing
from a different vendor C] Market survey

Independent estimate Other, explain:

Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):

Staff estimated the cost of providing similar levels of service internally through additional staff
and compared that estimate to the proposed vendor price ($25,000 for a 3-year contract). Staff
found that the vendor's proposed prices were reasonable and below the estimated costs to
perform the service internally. Further, staff determined that there may be potential cost savings
by establishing one contract for the required services compared to establishing multiple
contracts with other vendors.

CERTIFICATIONS

| certify:

1) | recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. | have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;

2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.

Department Head or Department Head Delegate Signature (Required)

Jacqueline Edwards = q s=0-— 07/29/2021

Printed Name Signatltre Date

Office of Procurement Services
The CPO can approve procurements up to $100,000. This-requestis-over-$100,000-and-must-be-submitted-as-an-agenda

item-to the Beard-of Supervisors-for-consideration. F
RT zlesfe

Recommended to-BOS for approval.
Kevin Tyne, Director OPS Youu “Tye oatavetonrevorese”™ ~— 8/16/2021

Printed Name Signature Date

Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)

Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
Lequipment or service, and is considered to be a competition impracticable procurement.

[_]not Approved. Reasoning:

Printed Name Signature Date

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