LDV COMMAND POST UPGRADE SIGNED 1-24.PDF

Office of Procurement Services 
GOODS AND SERVICES 
COMPETITION IMPRACTICABLE FORM 
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the 
acquisition dollar amount is above $5,000.  The Chief Procurement Officer can approve purchases up to $100,000.  Board of 
Supervisors approval is required if the acquisition is over $100,000.  This form must be submitted for approval to:  Office of 
Procurement Services | 320 W. Lincoln | Phoenix, AZ  85003. Fax number: 602.258.1573.  The signed form must be retained in 
the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in 
a formal Contract a CI form is valid from July 1 thru June 30th of each Fiscal Year.  
  
 DEPARTMENT NAME 
DEPARTMENT RX#
PROPOSED CONTRACT VENDOR 
DESCRIPTION OF GOODS OR SERVICES REQUIRED: 
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.) 
Maricopa County Procurement Code MC1-351 states:   “Competition Impracticable” means an acquisition where, competition is 
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. 
  
 NOTE:  The following are unlikely to be sufficient Competition Impracticable justifications: 
• Personal or department preference for a product or vendor  
• Department perception that the vendor is the best qualified (this should be determined through a competitive process) 
• Lack of department planning resulting in limited time to conduct a competitive procurement  
• Special incentive or deal offered (can be assessed in open and competitive solicitation)  
• Department convenience
Maricopa County Sheriff's Office
Grant specified (supporting documents attached)  
Mailing lists, subscriptions or media advertising 
Warranty voided if service provided by other contract vendor 
Other (Provide written explanation below)
Other proprietary situation  
Brand compatibility available from only one source (no other  
distributors)     
Software license renewals, additions, or upgrades available 
from only one source 
Contact Name:
Rick Zinnen
Fax:
support@ldvusa.com
Phone:
(000) 000-0000
Zip/Postal Code: 53105
City, State:
Burlington, WI
Address:
180 Industrial Dr
Company:
LDV Custom Specialty Vehicles
NEED IDENTIFIED Date: Feb 17, 2021
REQUESTED DELIVERY 
Date:
ASAP
QUOTED PRICE:
185,000
The estimated cost of this Procurement is:
≤ $100k
> $100k
Is this a Technology Procurement?
Yes
No
This procurement will update a 2008 Freight Liner Veh# 45709  (Incident Command Post) with 32000 
miles on it. The lighting, wiring, TV Monitors, Data Satellite systems are all end of life. The vehicle has 
about 900,000 invested in it. In order to prolong the life we are asking we upgrade this to 2022 
technology from the 2008 technology / systems. This vehicle is integrated with 3 other vehicles also 
purchased from LDV to provide scene support for the Sheriff's Office. 
Accounting String:

SEARCH
A search was conducted consisting of: (check all that apply) 
RESULTS 
Describe the search from above in detail: 
PRICE  
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence 
to support a Competition Impracticable determination containing an explanation of why the proposed procurement 
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: 
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): 
using any other vehicle would require us to send all vehicles at once to the manufacture and have 
them try and figure out how to make the trucks work together.  The ability to use these trucks 
together allows for the best scene management and safety to the public giving Incident Command 
the most accurate information. Equipment Services has used local vendors to attempt to fix some 
issues as equipment has died and we have lost capabilities that are needed in large scale events due 
to this. 
Quote received from LDV.   Quote doesn't include tax. Per vendor breakdown is $113,060 + tax for 
parts and $56,500 for labor totaling $175,891.36.  Requesting approval $185,000 for incidental 
charges that may come up during  completion of upgrade.
Market research 
Other vendors contacted 
Public notice given, list 
Other 
no alternatives were identified 
no alternatives were deemed acceptable 
because (explain below): 
Comparison to previous comparable purchases       
from a different vendor 
  Independent estimate       
 Comparison to public sector contract pricing 
 Discount off published catalog pricing 
  Market survey 
  Other, explain: 
THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
As LDV has built our Explosives Truck (EOD), Hostage Negotiations Vehicle, Scene Intelligence Vehicle (TACMAV) 
and this Incident Command Vehicle they are set up to share the resources and data from the scene between them. 
The vehicles are also set up to share power in case of a failure of one to provide seamless scene information. These 
vehicles are used during special events like the Super Bowl, Phoenix Raceway, Chase Field major events. They are 
also used for Palo Verde, Major Flooding like recently in Gila Bend, Major Fires or other natural or man made 
disasters. With out the ability to work between the vehicles which is a LDV umbilical cord that allows the monitors 
to share data on different TV channels between all the trucks. This allows any truck to go to a channel and see what 
the others are looking at. As LDV has all the build specs from the original builds this would make other company's 
trying to make this all work impossible.  By upgrading the ICP this will prolong the life of the vehicle by another 
10-15 years at a fraction of the cost of a new up-fitted  command vehicle.

CERTIFICATIONS 
I certify:  
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless 
exempted by law.  I have reviewed the information and materials relevant to this procurement of goods and  services, 
and am requesting approval of an exception to the competitive process for the reasons described;  
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and  
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning 
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)                         
Office of Procurement Services
Date
1/24/2022
Signature
Printed Name
Jim Prindiville
Save
Email
  Recommended to BOS for approval.
Date
January 25, 2022
Signature
Printed Name
Kevin Tyne, Director, OPS
The CPO can approve procurements up to $100,000.  This request is over $100,000 and must be submitted as an agenda 
item to the Board of Supervisors for consideration.
Jim Prindiville
Digitally signed by Jim Prindiville 
Date: 2022.01.24 17:14:25 -07'00'
Digitally signed by Kevin Tyne 
Date: 2022.01.25 09:33:51 -07'00'