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STATE OF ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS 5636 East McDowell Road Phoenix, Arizona 85008-3495 (602) 267-2700 DSN: 853-2700 Douglas A. Ducey Major General Kerry L. Muehlenbeck GOVERNOR ‘THE ADJUTANT GENERAL November 29, 2021 Mr. Robert Rowley, Director Maricopa County 5630 E. McDowell Road Phoenix, AZ 85008 RE: —FFY 2021 Emergency Management Performance Grant (EMPG) - American Rescue Plan Act (ARPA) CFDA # 97.042 Grant Award # EMF-2021-EP-00016-S01/18 EMPG: $1,958,042.82 EMPG ARPA: $207,121.06 Total EMPG+ARPA Federal and Non-Federal Award: $2,165,163.88 Dear Mr. Rowley, The Arizona Department of Emergency & Military Affairs, Division of Emergency Management is pleased to provide you with this Final Grant Award letter for the above referenced grant. The amount of Federal funds awarded to Maricopa County is $1,082,581.94. As a condition of the award, you are required to contribute a cost match in the amount of $1,082,581.94 of non-federal funds, or 50 percent of the total approved project costs of $2,165,163.88. EMPG+ARPA funds may be obligated and expended within the period of performance from July 1, 2021 - June 30, 2022 and in accordance with the EMPG+ARPA grant guidelines. All expenditures made with grant funding must adhere to all federal regulations and requirements as outlined in the Agreement, EMPG+ARPA Notice of Funding Opportunity, and DEMA EMPG Local Programmatic Guidance. Also, each grant award will be monitored for both programmatic and fiscal compliance through desk monitoring and scheduled site monitoring visits. Single Audit Reporting: —https://www.ecfr.gov/current/title-2/subtitle-A/chapter-Il/part- 200/subpart-F Recipients that expend $750,000 or more from all federal funding sources during the fiscal year are required to submit an organization-wide financial and compliance audit report per Subpart F of 2 C.F.R. Part 200. Failure to comply with the audit requirements, will suspend the release of federal funds until complete. Extension of Single Audit submission: Federal Memorandum M-20-17 allowed for recipients and subrecipients that have not yet filed their Single Audits for fiscal year ends through June 30, 2020, with the Federal Audit Clearinghouse to delay completing the submission of the reporting package to six months beyond the normal due date, or September 30, 2021. Additionally, Federal Memorandum M-20-21 further extends the submission through March 31, 2022, if the prior submission cannot be met. No further action by awarding agencies is required to enact this extension. This extension does not require individual and Date Page 2 of 2 subrecipients to seek approval for the extension by the cognizant or oversight agency for audit; however, subrecipients should maintain documentation of the reason for the delayed filing. Subrecipients taking advantage of this extension would still qualify as a "low-risk auditee" under the criteria of 2 CFR § 200.520(a). (2 CFR § 200.501) Reference C.F.R. 200.512 Single Audit reporting ending 06/30/2020: FY20. The FY2020 audit report is verified received at the Federal Audit Clearinghouse on April 2, 2021.. Federal Funding Accountability and Transparency Act https://www.fsrs.gov/ 2 CFR 170.320: https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-170/subpart- C/section-170.320 If applicable, the Contractor/Grantee shall submit to AZDEMA via email the Grant Reporting Certification Form. This form and the instructions can be downloaded below and must be returned to the AZDEMA by the 15th of the month following that in which the award was received. The form shall be completed electronically and submitted using the steps outlined in the Grant Reporting Certification Form Instructions and emailed to us. All required fields must be filled including Top Employee Compensation, if applicable. Completing the Grant Reporting Certification Form is required for compliance with the 2 CFR Chapter 1, Part 170 REPORTING SUB-AWARD AND EXECUTIVE COMPENSATION INFORMATION. Failure to timely submit the Grant Reporting Certification Form could result in the loss of funds. This requirement applies to all subcontractors/sub-awardees utilized by the Contractor/Grantee for amounts exceeding $30,000.00 during the term of the Award. As a reminder, the (GAO) Grant Activities Outline quarterly report is due to the EMPG Program Coordinator within 30 days of the end of each calendar quarter, this report can be emailed to diane. fernandez(Wazdema.gov. The Expenditure Reports along with all financial supporting documents are due to EMPG Finance Coordinator within 30 days of the end of each calendar quarter to receive reimbursement. Expenditure Reports must have original signatures and should be mailed to the Finance Coordinator at the address below: Arizona Department of Emergency & Military Affairs, Division of Emergency Management Grant Administration Section DEMA Resource Accounting/Finance Diane Fernandez Wendy Bidon EMPG Program Coordinator EMPG Finance Coordinator 5636 E McDowell Rd., Bldg 5101, E7 5645 E McDowell Rd, Bldg 5800 Phoenix, AZ 85008 Phoenix, AZ 85008 Work Phone: 602-464-6268 Work Phone: 602-464-6483 Please refer questions to Diane Fernandez at 602-464-6268 or diane.fernandez@azdema.gov. We look forward to working with you and your staff in the coming year. Sincerely, Allen Clark Director, Division of Emergency Management