PH RFP 220206, RAPID COVID-19 AT HOME - OVER THE COUNTER (OTC) TEST KITS.DOCX

SERIAL#: PH RFP 220206
II
NOTICE OF SOLICITATION
SERIAL#: PH RFP 220206
REQUEST FOR PROPOSAL FOR:
Rapid COVID-19 At Home/Over the Counter (OTC) Test Kits
Notice is hereby given that Maricopa County is conducting this request for proposals, electronically through an outside 
e-procurement platform, Periscope S2G (formally known as BidSync), until 2:00 P.M. Phoenix Time (M.S.T.) on 
January 28, 2022 for SERIAL # PH RFP 220206 REQUEST FOR PROPOSALS FOR: Rapid COVID-19 At 
Home/Over the Counter (OTC) Test Kits for Maricopa County.
All responses shall be submitted electronically through the e-procurement platform prior to the bid closing.  The bid 
will be listed under “PH RFP 220206 REQUEST FOR PROPOSALS FOR: Rapid COVID-19 At Home/Over 
the Counter (OTC) Test Kits”.
The Maricopa County Procurement Code (“The Code”) governs this procurement and is incorporated by reference.  
Any protest concerning this Request for Proposal must be filed with the Procurement Officer in accordance with 
Section MC1-905 of the Code.
DIRECT ALL INQUIRIES TO:
CHERYL BUCALO, PROCUREMENT OFFICER
TELEPHONE: (602) 506-6886 / EMAIL:  cheryl.bucalo@maricopa.gov 
THERE WILL BE NO PRE-BID CONFERENCE FOR THIS SOLICITATION. 
NOTE: MARICOPA COUNTY PUBLISHES ITS SOLICITATIONS ONLINE AND THEY ARE AVAILABLE 
FOR VIEWING AND/OR DOWNLOADING AT THE FOLLOWING INTERNET ADDRESS:
ONLY RESPONSES THAT ARE SUBMITTED THROUGH THE E-PROCUREMENT PLATFORM 
(https://www.periscopeholdings.com/s2g) AND CONTAIN ALL ITEMS LISTED IN SECTION 5.5 WILL 
BE CONSIDERED.
For submission instructions, see Exhibit 1.
For assistance with the e-procurement platform functionality, contact Periscope S2G’s Vendor Support 
Department via phone or email, during regular business hours: 1-800-990-9339 or support@PeriscopeS2G.com, 
or visit the Periscope S2G support portal.
All standard terms and conditions concerning this Request for Proposals can be located at 
https://www.maricopa.gov/DocumentCenter/View/6453.
Any addenda to this Request for Proposals will be posted on the Maricopa County Office of Procurement Services 
website under the solicitation serial number. This information will also be posted online at 
https://www.periscopeholdings.com/s2g.
FAILURE TO REVIEW ANY ADDENDA DOES NOT NEGATE YOUR INITIAL OFFER AND HOLDS THE 
RESPONDENT RESPONSIBLE FOR ANY CHANGES PRIOR TO BID CLOSING.

III
https://www.maricopa.gov/2190/Solicitations
TABLE OF CONTENTS
NOTICE
TABLE OF CONTENTS
SECTIONS:
1.0
INTENT
2.0
SCOPE OF WORK
3.0
PROCUREMENT REQUIREMENTS
4.0
TERMS AND CONDITIONS
5.0
INSTRUCTIONS
ATTACHMENTS:
ATTACHMENT A
PRICING
ATTACHMENT B
AGREEMENT/SIGNATURE PAGE
ATTACHMENT C
REFERENCES
EXHIBITS:
EXHIBIT 1
PERISCOPE S2G REGISTRATION AND ELECTRONIC SUBMISSION 
INSTRUCTIONS
EXHIBIT 2
SOLE PROPRIETOR WAIVER FORM
EXHIBIT 3
DRAFT CONTRACT
EXHIBIT 4
INSURANCE CERTIFICATE EXAMPLE

SERIAL#: PH RFP 220206
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REQUEST FOR PROPOSAL FOR:  Rapid COVID-19 At Home/Over the Counter (OTC) Test Kits
1.0
INTENT:
Maricopa County Department of Public Health (MCDPH) is seeking proposals from qualified Contractors 
to provide individually packaged Rapid COVID-19 At Home/Over the Counter (OTC) tests for the 
detection of the SARS-CoV-2 Antigen. All tests must either be FDA approved or be covered under an 
Emergency Use Authorization (EUA). Currently MCDPH has an immediate need for approximately 
100,000 individual tests (preferably packaged as two tests per kit) but we foresee a continuous need in the 
future. The intent of this solicitation is to not only obtain pricing on an initial shipment to be received as 
soon as possible (initial order expected to be placed by February 11) but also to establish a list of qualified 
suppliers from which to purchase from in the future over the life of the contact. After the initial order the 
County will seek quotes from all contractors on the contract for subsequent orders.  Therefore, potential 
suppliers are encouraged to apply even if stock is not sufficient at this time. It is anticipated that multiple 
contracts will be awarded, and individual orders shall be awarded to those Contractors that can best meet 
the needs of the County taking into consideration delivery timeframes, proof of meeting quality standards, 
pricing, payment terms, and other considerations that may become applicable.   
Currently MCDPH has identified several acceptable tests (see Section 2.2 below) however we understand 
that these may change over the course of the contract and any new tests that become available shall be 
evaluated by MCDPH and if deemed acceptable will be added to the contract. Bidders are asked to include 
all individually packaged tests they have available at the time of this solicitation. Alternatives may be 
proposed as long as they meet the standards as stated in Section 2.1. 
Other governmental entities under agreement with the County may have access to services provided 
hereunder (see also Section 3.13 and 3.14 below).
The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where 
the currently listed contractors are of an insufficient number or skill set to satisfy the County’s needs or to 
ensure adequate competition on any project or task order work. 
Maricopa County reserves the right to award this contract to multiple vendors. The County reserves the right 
to award in whole or in part, by item or group of items, by section or geographic area, or make multiple 
awards, where such action serves the County’s best interest.
2.0
SCOPE OF WORK: 
2.1
STANDARDS FOR COVID-19 TESTS:
2.1.1
All tests must either be approved by the U.S. Food and Drug Administration (FDA) or be 
covered under an Emergency Use Authorization (EUA). All Labeling on the packaging 
and/or inserts must also state this. 
2.1.2
The test must be for use for direct anterior nasal swab specimens and include all necessary 
components for self-administration. 
2.1.3
Kits must be individually packaged with all instructions and accompanying literature 
included with each kit.  
2.2
CURRENTLY ACCEPTABLE TEST KITS:

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Below are the test kits that have been approved for use by MCDPH. An equivalent product may be 
submitted, but the product must be approved by the county prior to award acceptance and must 
meet the standards as listed above.
2.2.1
Abbott Binax Now COVID-19 Rapid Self-test, OTC 2 pack
2.2.2
AccessBio Carestart Antigen At home test, 2 pack
2.2.3
Quidel Quickvue At home COVID-19 Rapid Test, 2 pack
2.2.4
IHealth Labs iHealth Rapid Antigen Self-test, 2 pack
3.0
PROCUREMENT REQUIREMENTS:
3.1
PERFORMANCE:
It shall be the Contractor’s responsibility to meet the proposed performance requirements.  Maricopa 
County reserves the right to obtain services on the open market in the event the Contractor fails to 
perform and any price differential will be charged against the Contractor.
3.2
INVOICES AND PAYMENTS:
3.2.1
The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s) 
can be made.  Incomplete invoices will not be processed.  At a minimum, the invoice must 
provide the following information:
 
•
Company name, address and contact
•
County bill-to name and contact information
•
Contract Serial Number
•
County purchase order number
•
Invoice number and date
•
Payment terms
•
Date of service or delivery
•
Quantity 
•
Contract Item number(s)
•
Description of Purchase (product or services)
•
Pricing per unit of purchase
•
Extended price
•
Total Amount Due
 
3.2.2
Problems regarding billing or invoicing shall be directed to the Department as listed on the 
Purchase Order.
 
3.2.3
Payment shall only be made to the Contractor by Accounts Payable through the Maricopa 
County Vendor Express Payment Program.  This is an Electronic Funds Transfer (EFT) 
process.  After Contract Award the Contractor shall complete the Vendor Registration 
Form located on the County Department of Finance Vendor Registration Web Site 
https://azdom-vss-ext.hostams.com/PRDVSS2X1/Advantage4 
3.2.4
Discounts offered in the contract shall be calculated based on the date a properly completed 
invoice is received by the County.

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3.2.5
EFT payments to the routing and account numbers designated by the Contractor will 
include the details on the specific invoices that the payment covers.  The Contractor is 
required to discuss remittance delivery capabilities with their designated financial 
institution for access to those details. 
3.3
APPLICABLE TAXES
3.3.1
It is the responsibility of the Contractor to determine any and all applicable taxes and 
include those taxes in their proposal. The legal liability to remit the tax is on the entity 
conducting business in Arizona. Tax is not a determining factor in contract award.
3.3.2
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County provide 
contractor any advice or guidance regarding taxes. If you have questions regarding your 
tax liability, seek advice from a tax professional prior to submitting your bid. You may also 
find information at https://www.azdor.gov/Business.aspx. Once your bid is submitted, the 
offer is valid for the time specified in this solicitation, regardless of mistake or omission of 
tax liability. If the County finds overpayment of a project due to tax consideration that was 
not due, the contractor shall be liable to the County for that amount, and by contracting 
with the County agrees to remit any overpayments back to the County for miscalculations 
on taxes included in a bid price.
3.3.3
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and 
local taxes applicable to their operation and any persons employed by the contractor. 
Contractor shall, and require all subcontractors to, hold Maricopa County harmless from 
any responsibility for taxes, damages, and interest, if applicable, contributions required 
under Federal and/or State and local laws and regulations, and any other costs including 
transaction privilege taxes, unemployment compensation insurance, Social Security, and 
Workers’ Compensation. Contractor may be required to establish, to the satisfaction of 
County, that any and all fees and taxes due to the City or the State of Arizona for any 
license or transaction privilege taxes, use taxes, or similar excise taxes are currently paid 
(except for matters under legal protest).
3.4
DELIVERY
3.4.1
Delivery is desired as soon as possible, and details shall be stipulated on the purchase order. 
Contractor shall notify the County representative listed on the order if the requested 
delivery date and/or the anticipated lead time cannot be met. Failure to communicate to 
County changes in the order status may result in default proceedings.
3.4.2
Supplies or equipment shall be delivered between the hours of 8:00 am and 4:00 pm 
Mountain Standard Time (MST), Monday through Friday, except on County recognized 
holidays. 
3.4.3
Delivery shall be F.O.B. Destination Freight Prepaid.
3.5
EXPEDITED DELIVERY
3.5.1
If the department determines that expedited delivery or other alternate shipping is required, 
it shall notify the contractor. The Contractor shall determine any additional costs associated 
with such delivery terms and communicate that cost to the department.

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3.5.2
The department shall not advise the contractor to proceed with an expedited shipment until 
acceptable terms are agreed upon and a purchase order is issued. Upon agreeing to the 
additional costs, the department shall advise the Contractor to proceed.
3.5.3
Upon receipt of material(s) and invoicing, the department shall ensure that any additional 
charges are in compliance with and do not exceed agreed to costs. The department shall 
retain all documents related to these costs within the agency purchase file.
3.6
SHIPPING DOCUMENTS
A packing list or other suitable shipping document shall accompany each shipment and shall include 
the following:
3.6.1
Contract serial number
3.6.2
Contractor’s name and address
3.6.3
Department name and address
3.6.4
Department purchase order number
3.6.5
A description of product(s) shipped, including item number(s), quantity(ies), number of 
containers and package number(s), as applicable
3.7
SHIPPING TERMS
Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid at the location(s) stipulated on 
the purchase order. All delivery locations are within Maricopa County.
3.8
SAMPLES
The Contractor may be requested to furnish samples of material(s) bid to allow for examination by 
the County. Any materials so requested shall be furnished within 10 working days from the date of 
request and furnished at no cost to the County and sent to the address designated in the requesting 
correspondence.
3.9
STOCK 
The Contractor shall be expected to stock sufficient quantities as may be necessary to meet the 
County’s needs and deliver as stated in the RFP or purchase order. 
3.10
DISCONTINUED MATERIALS
3.10.1
In the event that a manufacturer discontinues materials, the County may allow the 
Contractor to provide a substitute for the discontinued item or may cancel the contract. If 
the contractor requests permission to substitute a new material, the contractor shall provide 
the following to the County:
3.10.1.1 Documentation from the manufacturer that the material has been discontinued.
3.10.1.2 Documentation that names the replacement material.

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3.10.1.3 Documentation that provides clear and convincing evidence that the replacement 
material meets or exceeds all specifications required by the original solicitation.
3.10.1.4 Documentation that provides clear and convincing evidence that the replacement 
material will be compatible with all the functions or uses of the discontinued 
material.
3.10.1.5 Documentation confirming that the price for the replacement is the same as or less 
than the discontinued material.
3.10.2
Material discontinuance applies only to those materials specifically listed on any resultant 
contract. This will not apply to catalog items not specifically listed on any resultant 
contract.
3.11
ORDER CUTOFF INFORMATION
3.11.1
Contractors submitting bids shall advise the County of all known order cutoff dates/times 
for the equipment/product(s) specified in this solicitation at the time of bid submission. 
Notification of any subsequent cutoff date(s)/time(s) (learned after submission of bid) shall 
also be the contractor’s responsibility. The contractor shall advise the County of subsequent 
cutoff date(s)/time(s) by notifying the procurement officer, in writing, of the new 
information.
3.11.2
If the item(s) become no longer available, Contractor shall notify County of the last 
available ordering date for the item(s) and may provide County with alternative item(s) 
that the County may elect to purchase at its option. If the alternative item(s) do not meet 
the County’s requirements, County may take action including termination of this contract 
for convenience per Section 4.15.
3.12
ORDER LEAD-TIME NOTIFICATION
3.12.1
Contractors submitting bids shall advise the County of lead-time(s) for the required items 
specified in this solicitation at the time of bid submission. Notification of any changes to 
lead time (learned after submission of bid) shall also be the contractor’s responsibility. The 
contractor shall also notify all County representatives included on purchase orders of lead-
time information. 
3.13
STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
The County is a member of the $AVE cooperative purchasing group.  $AVE includes the State of 
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts.  
Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful 
Respondent under this solicitation, a member of $AVE may access a contract resulting from a 
solicitation issued by the County.  If you do not want to grant such access to a member of $AVE, 
please so state in your proposal.  In the absence of a statement to the contrary, the County will 
assume that you do wish to grant access to any contract that may result from this Request for 
Proposal.
3.14
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s):
County currently holds ICPA’s with numerous governmental entities.  These agreements allow 
those entities, with the approval of the Contractor, to purchase their requirements under the terms

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and conditions of the County Contract.  It is the responsibility of the non-County government entity 
to perform its own due diligence on the acceptability of the Contract under its procurement rules, 
processes and procedures.
3.15
ORDERING AUTHORITY
Any request for purchase shall be accompanied by a valid purchase order issued by a County 
department or directed by a Certified Agency Procurement Aid (CAPA) with a purchase card for 
payment.
3.16
AVAILABILITY OF FUNDS
3.16.1
The provisions of this contract relating to payment shall become effective when funds 
assigned for the purpose of compensating the contractor as herein provided are actually 
available to County for disbursement. The County shall be the sole judge and authority in 
determining the availability of funds under this contract. County will keep the contractor 
fully informed as to the availability of funds.
3.16.2
If any action is taken by any State agency, Federal department, or any other agency or 
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in 
connection with, this contract, County may amend, suspend, decrease, or terminate its 
obligations under, or in connection with, this contract. In the event of termination, County 
will be liable for payment only for services rendered prior to the effective date of the 
termination, provided that such services are performed in accordance with the provisions 
of this contract. County will give written notice of the effective date of any suspension, 
amendment, or termination under this section, at least 10 days in advance.
3.17
PROCUREMENT CARD ORDERING CAPABILITY
County may opt to use a procurement card (Visa or Master Card) to make payment for orders under 
this contract. 
3.18
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION
This contract does not guarantee any minimum or maximum purchases will be made. Orders will 
only be placed under this contract when the County identifies a need and proper authorization and 
documentation have been approved.
3.19
PURCHASE ORDERS
3.19.1
County reserves the right to cancel purchase orders within a reasonable period of time after 
issuance. Should a purchase order be canceled, the County agrees to reimburse the 
contractor for actual and documentable costs incurred by the contractor in response to the 
purchase order. The County will not reimburse the contractor for any costs incurred after 
receipt of County notice of cancellation, or for lost profits, or for shipment of product prior 
to issuance of purchase order.
3.19.2
Contractor agrees to accept verbal notification of cancellation of purchase orders from the 
County with written notification to follow. Contractor specifically acknowledges to be 
bound by this cancellation policy.
3.20
AMENDMENTS

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All amendments to this contract shall be in writing and approved/signed by both parties. The Public 
Health Procurement Officer shall be responsible for approving all amendments for Maricopa 
County.
3.21
ADDITIONS/DELETIONS OF COMMODITIES
The County reserves the right to add and/or delete materials to a contract. If additional materials are 
required from a contract, prices for such additions will be negotiated between the contractor and the 
County.
3.22
POST AWARD MEETING:
The Contractor may be required to attend a post-award meeting with the Department to discuss the 
terms and conditions of this Contract.  This meeting will be coordinated by the Procurement Officer of 
the Contract.
3.23
CONFIDENTIALITY:
In the course of the solicitation process, the County may disclose information that is proprietary or 
confidential. By submitting a proposal to the solicitation, the offeror agrees that, except as necessary 
to prepare a response to this solicitation, neither it nor its agents or employees will communicate, 
divulge or disseminate to any third party-persons or entities, any information that is disclosed to it 
by the County during the course of these discussions without the express written authorization of 
the County.  If the offeror does disclose County proprietary or confidential information to a third 
party in preparing a response to this solicitation, it shall require the third party to acknowledge and 
comply with this provision.
3.24
PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by the 
Records Manager at the Office of Procurement Services. Offers shall be open to public inspection 
and copying after Contract award and execution, except for such Offers or sections thereof 
determined to contain proprietary or confidential information by the Office of Procurement Services. 
If an Offeror believes that information in its Offer or any resulting Contract should not be released 
in response to a public record request under Arizona law, the Offeror shall indicate the specific 
information deemed confidential or proprietary and submit a statement with its offer detailing the 
reasons that the information should not be disclosed.  Such reasons shall include the specific harm 
or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement 
Services shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code.
3.25
INFLUENCE:
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an 
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, 
may be grounds for Disbarment or Suspension under MC1-902.  
An attempt to influence includes, but is not limited to:
3.25.1
A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment 
or educational passes or tickets, or any type of valuable contribution or subsidy,

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3.25.2
That is offered or given with the intent to influence a decision, obtain a contract, garner 
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement 
Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County 
Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.  
ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY 
PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED 
DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN 
REGARDS TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY COMMUNICATIONS 
REGARDING THE SOLICITATION, ITS PARTICIPANTS OR ANY DOCUMENTATION 
PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE 
RESPONDENT FROM THE EVALUATION PROCESS.
4.0
CONTRACTUAL AND SPECIAL TERMS & CONDITIONS:
4.1
DRAFT CONTRACT SEE EXHIBIT 3:
5.0
INSTRUCTIONS TO RESPONDENTS:  (Please note that this Section does not 
become part of any resultant contract.)
Proposers are solely responsible for submitting proposals, and any modifications or withdrawals, to be 
received at the time and designated location required by the solicitation (RFP, or any other solicitation 
notice). 
Any proposal, modification, or withdrawal received after the designated time is “late” and will be rejected 
and shall not be evaluated per Paragraph MC1-320 of the Maricopa County Procurement Code.
5.1
SCHEDULE OF EVENTS:
Request for Proposals Issued:
January 14, 2022
Deadline for written questions is 2:00pm on January 21, 2022. All questions and answers shall be 
posted to (www.bidsync.com) under the Q&A’s tab for the solicitation. 
Proposals Opening Date:
January 28, 2022
Deadline for submission of proposals is 2:00 P.M., Phoenix Time (M.S.T.), on JANUARY 28, 
2022.  All proposals must be received before 2:00 P.M., Phoenix Time (M.S.T.), on the date above 
via BidSync.com.
Proposed review of Proposals:
January 28 – February 3, 2022
Proposed award of Contract:
February 7, 2022
All responses to this Request for Proposal become the property of Maricopa County and (other than 
pricing) will be held confidential, to the extent permissible by law.  The County will not be held 
accountable if material from proposal responses is obtained without the written consent of the 
Respondent by parties other than the County.
5.2
INQUIRIES AND NOTICES:
All inquiries concerning information herein shall be addressed to:

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Maricopa County Public Health
Attn:  Procurement
4041 N. Central Avenue, #1400
Phoenix, AZ 85012
Administrative telephone inquiries shall be addressed to:
Cheryl Bucalo, Procurement Supervisor, 602 506-6886
Cheryl.Bucalo@Maricopa.gov 
Inquiries may be submitted by telephone but must be followed up in writing.  No oral 
communication is binding on Maricopa County.
5.3
INSTRUCTIONS FOR PREPARING AND SUBMITTING PROPOSALS:
Respondents shall submit their proposals electronically via the BidSync.com system in accordance 
with Section 5.5 as follows:

Respondents shall upload their response in one single document as a PDF or Word file. 

In the event that the Respondent would like to request that certain sections be held confidential, 
they need to identify which portion(s). Please see Exhibit 3 – Draft Contract section 6.29 
Public Records for more information.

Proposals shall be signed by an owner, partner or corporate official who has been authorized 
to make such commitments (Attachment B).  
5.4
FORMAT AND CONTENT:
To aid in the evaluation, it is desired that all proposals follow the same general format.  The proposal 
must be submitted electronically and have sections clearly labeled as below: 
5.4.1
Executive Summary – This section shall be a short introduction of your company and what 
specific tests you are able to provide at this time along with a general acceptance and 
understanding of the purpose of this contract. 
 
5.4.2
Proposal – This section should contain detailed information on each test being offered. 
Include a complete description of each test, including the manufacturer, unit of measure, 
lead times, pricing, lot numbers (if known), and any other known information. Include 
copies of any sales literature and brochures or copies of any manufacturer’s technical 
and/or descriptive literature specific to the test(s) the Contractor proposes to provide. 
Literature shall be sufficient in detail to allow for full and fair evaluation of the test(s) 
submitted and must be included with the bid. Failure to include this information may result 
in the bid being rejected. 
5.4.3
Qualifications – This section shall describe the Respondent’s ability to provide requested 
materials and previous experience related to this solicitation. Include references from other 
agencies your organization has serviced or provide copies of manufacturer agreements of 
the tests you intend to provide. 
5.4.4
Proposal exceptions
5.4.5
Attachment A (Pricing) 
5.4.6
Attachment B (Agreement Page)
5.4.7
Attachment C (References)
5.5
EXCEPTIONS TO THE SOLICITATION:

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The Respondent shall identify and list all exceptions taken to all sections of PH RFP 220206 and 
list these exceptions referencing the section (paragraph) where the exception exists and identify the 
exceptions and the proposed wording for the Respondent’s exception under the heading, “Exception 
to the PROPOSAL Solicitation, SERIAL PH RFP 220206”.  Exceptions that surface elsewhere 
and that do not also appear under the heading, “Exceptions to the PROPOSAL Solicitation, 
SERIAL PH RFP 220206,” shall be considered invalid and void and of no contractual 
significance.
The County reserves the rights to accept any exception, discuss the exemption with the offeror, or 
reject any exception.
5.6
EVALUATION OF PROPOSAL – SELECTION FACTORS:
A Proposal Evaluation Committee shall be appointed and chaired by the Procurement Officer to 
evaluate each Proposal. Proposals will be evaluated on the following criteria which are listed in 
descending or equal order of importance.
5.6.1
Respondent’s understanding of the intent of the solicitation and agreement of all stated terms 
and conditions
5.6.2
Respondent’s qualifications or past history of providing the same or similar goods 
NOTE 1:
RESPONDENTS ARE REQUIRED TO USE ATTACHED FORMS TO SUBMIT THEIR 
PROPOSAL.
NOTE 2:
RESPONDENTS ARE STRONGLY ENCOURAGED TO REVIEW MARICOPA COUNTY’S 
PROCUREMENT ADMINISTRATIVE INFORMATION PRIOR TO SUBMITTING A BID.  
FOR THIS INFORMATION, GO TO: (https://www.maricopa.gov/DocumentCenter/View/6453).

SERIAL#: PH RFP 220206
ATTACHMENT A
PRICING
BIDDER NAME: 
VENDOR #: 
BIDDER ADDRESS:
P.O. ADDRESS:
BIDDER PHONE #:
BIDDER FAX #:
COMPANY WEB SITE:
COMPANY CONTACT (REP):
E-MAIL ADDRESS (REP):
PAYMENT TERMS:
Net 30
COMPENSATION/FEES:
     
TOTAL REQUESTED
Coordinated Maricopa County Community Health Assessment 
        $
       (As defined herein)
                           (Please fill in)
Respondent's signature below indicates understanding and agreement to perform the services outlined in the Request for Proposal 
indicated above for the total amount they have listed above.  
Signature (REQUIRED)
Date

SERIAL#: PH RFP 220206
ATTACHMENT B
AGREEMENT
Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the Respondent’s 
Offer will create a binding Contract.  Respondent agrees to fully comply with all terms and conditions as set forth in the Maricopa 
County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith made a 
part of this specific procurement.
BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED THE 
ADMINISTRATIVE INFORMATION AND STANDARD CONTRACT’S TERMS AND CONDITIONS LOCATED AT 
(http://www.maricopa.gov/DocumentCenter/View/6453) AND AGREE TO BE CONTRACTUALLY BOUND TO THEM.
RESPONDENT (FIRM) SUBMITTING PROPOSAL
FEDERAL TAX ID NUMBER
DUNS #
PRINTED NAME AND TITLE
AUTHORIZED SIGNATURE
/
ADDRESS
TELEPHONE
FAX #
CITY
STATE
ZIP
DATE
WEB SITE
EMAIL ADDRESS
MARICOPA COUNTY
CHIEF PROCUREMENT OFFICER,
DATE
OFFICE OF PROCUREMENT SERVICES
~ OR ~
CHAIRMAN, BOARD OF SUPERVISORS
DATE
ATTESTED:
CLERK OF THE BOARD
DATE
APPROVED AS TO FORM:
DEPUTY COUNTY ATTORNEY
DATE

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ATTACHMENT C
RESPONDENT’S REFERENCES
RESPONDENT SUBMITTING PROPOSAL: 
1.
COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE:
 E-MAIL ADDRESS: 
2.
COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE:
 E-MAIL ADDRESS: 
3.
COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE:
 E-MAIL ADDRESS: 
4.
COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE:
 E-MAIL ADDRESS: 
5.
COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE:
 E-MAIL ADDRESS:

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1
EXHIBIT 1
PERISCOPE S2G ELECTRONIC SUBMISSION INSTRUCTIONS
NOTE: The e-procurement platform, Periscope S2G, was formally known as BidSync. Any reference to BidSync on the site or in past/current/future bid 
documents is a reference to Periscope S2G.
When submitting a response (proposal, quote or bid) electronically through the e-procurement platform, it is the sole 
responsibility of the vendor to ensure that the response, including all necessary attachments, is received prior to the indicated 
closing date and time, Mountain Standard Time.
Be aware that submitting a password in the e-procurement platform acts as an electronic signature which is just as legal and 
binding as an original signature (see Electronic Signatures in Global and National Commerce Act for more information).
Vendors must be registered in Periscope S2G in order to participate in the bidding process for this solicitation. 
Vendors can register for a free S2G Limited account at https://prod.bidsync.com/maricopa-county. Registered users will be able to 
search for bids, access bid information and documents, receive notifications about bids, and submit bids via Periscope S2G 
(periscopeholdings.com/s2g) for all open Maricopa County bids.
ONLY RESPONSES THAT ARE SUBMITTED THROUGH PERISCOPE S2G WILL BE CONSIDERED.
For assistance with the e-procurement platform, contact Periscope S2G Vendor Support during regular business hours: Phone: 1-800-
990-9339, Email: S2G-support@periscopeholdings.com; or visit the Periscope S2G support portal.
FINDING A SOLICITATION AT PERISCOPE S2G
Use the filter function on the left side of the screen to locate a bid (solicitation).
1.
Enter keyword(s) and click Search.
a.
If searching by bid number, be sure to enter the number AND any added letters with NO spaces (e.g., 200104-RFP).
b.
If searching by bid name, enter the entire bid name.
c.
If respondent does not know the entire bid number or name, enter “Maricopa” as the keyword to limit the search 
results to open bids for Maricopa County.
2.
Select the name of the desired bid from the search results.
3.
General information about the bid will display, such as a brief summary, the name of the procurement officer assigned to the 
bid and their contact information, the “Bid End Date” (the due date for submission, affiliated NIGP codes, a pre-bid 
conference date(if any), and a deadline for submitting questions.
4.
Select See Bid Details at the bottom of the screen to access the bid.
(NOTE: If a respondent has been invited to a private bid, they will need to use the link in the invitation email to access the bid. 
Private bids are not accessible using the search option in Periscope S2G.)
SUBMITTING A BID
Complete steps as indicated in order to place an offer. 
Regardless of which tab the bidder selects, the following is displayed on the screen:

“Fill out qualifications for this agency. Click here:” If required to provide qualifications, click on the link and provide 
information as indicated. When all information has been added, enter the respondent’s Periscope S2G password and click 
Submit to send the response.

Addendums: Any addendum to the bid will be listed on this page. Bidder is responsible for reading and acknowledging all 
related addendums.

“Place offer/Place No Bid:” When all required information has been uploaded and acknowledgements have been completed, 
select “Place offer” to submit the bid. If no bid will be submitted, select Place “No Bid.” 
A RESPONDENT’S BID WILL NOT BE ACCEPTED AS RESPONSIVE BY THE COUNTY UNLESS ALL REQUIRED 
INFORMATION HAS BEEN PROVIDED. THIS INCLUDES VIEWING/ACCEPTING ALL DOCUMENTS, UPLOADING 
REQUIRED ATTACHMENTS/QUALIFICATIONS, AND PROVIDING AN OFFER/PROPOSAL. 
Details tab

SERIAL#: PH RFP 220206

TURN ON “Notifications” by selecting “Notify me about this Bid” in the upper right corner of the screen. This must be turned 
on in order to receive notifications about Addendums, submitted questions and related answers, and pre-bid conference 
information about the bid. (NOTE: If the respondent opts not to turn ON notifications in the Details tab, they will not receive a 
confirmation email that their offer is received.)

Read through the entire details page for critical information about the bid and submission requirements.
Documents tab

Read the instructions to view/accept documents.

Some documents require that after viewing, the bidder provide their Periscope S2G password in acknowledgement that the 
document has been viewed. The password acts as an electronic signature, and is as legal and binding as an original signature. 
(See Electronic Signatures in Global and National Commerce Act for more information).

Some documents require only that the respondent view the document. Closing the document will signal that it has been viewed.

Some documents are attachments that must be included with a respondent’s bid in order to be “responsive” to this bid.

All documents must be viewed/accepted prior to placing a bid. Attachments requiring uploads should be done at the 
line item level.

Respondent should Save their work at least every 30 minutes to avoid losing any data that has been entered.
Line items tab

Select Place offer to be able to open a window where the respondent can provide pricing.

A window will open displaying all line items. Provide all pertinent information for line items on which the respondent wishes 
to bid:
o
 Enter the Unit Price
o
Include an Alternate Offer if applicable
o
Enter any applicable notes to individual line items
o
Upload any attachments related to line items

Enter any note that applies to the bid as a whole.

Save work at least once every 30 minutes to avoid losing any data that has been entered.

Review response (link below the last line item) when all items have been entered. Respondent’s offer for all line items will 
display. (If respondent has entered any alternate offers, the Base Price Differential between initial offers and any alternate 
offers will display.)

IMPORTANT: Check the offer summary. If a mistake has been made on an offer, click on the "Back" button and change 
the offer information.

Addendums for the bid are displayed below the offer summary. The respondent will be asked to accept them if this has not yet 
been done. Addendums must be accepted for the bid to be accepted.

To receive confirmation of receipt of the offer, select the box next to “Please send me a confirmation email.” (NOTE: If the 
respondent has opted not to turn ON notifications in the Details tab, they will not receive a confirmation email.)

Confirm and submit response. The respondent must provide their Periscope S2G password in order to Confirm and submit 
their response. The password acts as an electronic signature, and is as legal and binding as an original signature. (See Electronic 
Signatures in Global and National Commerce Act for more information).

The respondent has the ability to change their offer and resubmit any time before the due date and time for the bid. Select 
Return to offer at the bottom of the screen to return to the line items to make changes. The offer that is last submitted prior to 
the due date/time is the offer that will be considered by the County.

To return to the Bid Information screen, select the Go to Bid Information link on the upper left side of the “Line items” screen.
Q&A tab

Inquiries about the bid must be submitted via the e-procurement platform by the question deadline posted in the “Q&A” tab:
o
Select Ask Question to post a question

SERIAL#: PH RFP 220206

All questions and answers already submitted about the bid are visible.

Only written answers provided through the e-procurement platform are binding.

Inquiries may be submitted by telephone to the procurement officer for the solicitation but must be followed up in writing for 
the answer to be binding. No oral communication is binding on Maricopa County.

Questions about the e-procurement platform’s functionality must be directed to Periscope. Phone: 800-990-9339. Email: S2G-
support@periscopeholdings.com.
Pre-bid conference tab (if applicable)

Date, time, and type of pre-bid conference(s) are given

Pre-bid conferences may be in-person or presented online or as a teleconference (dial-in). Details are presented in this tab.

Pre-bid conferences may be mandatory or non-mandatory. Details are in this tab.

When a pre-bid conference is held online or as a dial-in teleconference, the conference in session may be accessed by selecting 
Join.
Vendor ads tab
Vendor ads allow:

Vendors to seek sub-contractors for participation on an awarded contract.

Sub-contractors to seek a vendor with whom they can sub-contract on awarded a contract.
Planholder’s list tab
A placeholder’s list contains names of suppliers of materials and services which are possible sources from whom bids may be solicited. 
The placeholder’s list is made up of business firms that want to bid on a particular item and have supplied data showing their ability to 
fulfill contracts for the item, service, or project.
Prime contractors and subcontractors can add themselves to the Planholder’s list by agreeing to allow Periscope S2G to release company 
information to any interested Prime or subcontractor looking to partner on this bid. 
ADDITIONAL INFORMATION
When the respondent clicks “Confirm and submit response,” they acknowledge that the information and documents entered in the e-
procurement platform are accurate and represent the supplier’s actual proposal, quote, or bid.
The e-procurement platform registers the date/and time the offer has been received. Receipt of a respondent’s offer does not necessarily 
mean that an offer is finalized. ACCEPTANCE OF A RESPONDENT’S OFFER BY THE E-PROCUREMENT PLATFORM IS 
NOT AN INDICATION THAT THE COUNTY HAS ACCEPTED A RESPONDENT’S OFFER. THE COUNTY WILL DEEM 
A RESPONSE NON-RESPONSIVE IF RESPONDENT HAS FAILED TO INCLUDE ALL REQUIRED INFORMATION, 
INCLUDING ATTACHMENTS, WITH THEIR SUBMISSION. 
Be aware that entering information and uploading documents into the e-procurement platform may take considerable time. Allow 
sufficient time to complete the online forms and upload documents. It is recommended that suppliers submit responses a minimum 
of 24 hours prior to the closing deadline. The deadline for submitting information and documents will end at the closing time indicated 
in the solicitation. All information and documents must be fully entered, uploaded, acknowledged (Confirm) and recorded into the e-
procurement platform before the closing time or the system will stop the process and the response will be considered late and will not 
be accepted.
Responses submitted in the e-procurement platform are completely secure. No one (including County purchasing staff) can see responses 
until after the deadline. Suppliers may modify or change their response at any time prior to the closing deadline. However, all 
modifications or changes must be completed and acknowledged (Confirm) in the e-procurement platform prior to the deadline. The e-
procurement platform will post a notice that the modification/change (new offer) has been received. This notice from the e-procurement 
platform MUST be recorded prior to the closing date and time MST or the response will be considered late and will not be accepted.

SERIAL#: PH RFP 220206
EXHIBIT 2
SOLE PROPRIETOR WAIVER
MARICOPA COUNTY RISK MANAGEMENT
222 North Central Avenue, Suite 1110
Phoenix, Arizona 85004
SOLE PROPRIETOR WAIVER
NOTE:
THIS FORM APPLIES ONLY TO MARICOPA COUNTY DEPARTMENTS, DISTRICTS, BOARDS, 
COMMISSIONS AND UNIVERSITIES UTILIZING SOLE PROPRIETORS WITH NO EMPLOYEES.  IF YOU 
ARE CONTRACTING WITH A CORPORATION, LIMITED LIABILITY COMPANY, PARTNERSHIP OR 
SOLE PROPRIETORS WITH EMPLOYEES, THIS FORM DOES NOT APPLY.
The following is a written waiver under the compulsory Workers’ Compensation laws of the State of Arizona, A.R.S. §23-901 
(et. seq.), and specifically, A.R.S. §23-961(L), that provides that a Sole Proprietor may waive his/her rights to Workers’ 
Compensation coverage and benefits.
I am a sole proprietor and I am doing business as 
 (name of Sole 
Proprietor’s Business).  I am performing work as an independent contractor for Maricopa County.  For Workers’ Compensation 
purposes, therefore, I am not entitled to Workers’ Compensation benefits from Maricopa County.
I understand that if I have any employees working for me, I must maintain Workers’ Compensation insurance on them.
Name of Sole Proprietor                                       Social Security Number          Telephone Number
Street Address / P.O. Box                        City                                 State                        Zip Code 
Signature of Sole Proprietor                                                                             Date
Maricopa County Office of Procurement Services 
Signature of Procurement Officer                                                                     Date
Both signatures must be present and the completed form submitted by the Procurement Officer to Maricopa County Risk 
Management, 222 North Central Avenue, Suite 1110, Phoenix, AZ 85004.  An authorized Risk Management Representative will 
sign and return to the Maricopa County Office of Procurement Services to be maintained in their records.
Signature of Risk Management Representative
Date

SERIAL#: PH RFP 220206
EXHIBIT 3
DRAFT CONTRACT
SEE EMBEDDED WORD FILE FOR DRAFT CONTRACT

SERIAL#: PH RFP 220206
EXHIBIT 4
INSURANCE CERTIFICATE EXAMPLE

SERIAL#: PH RFP 220206

SERIAL#: PH RFP 220206