TREASURER FY 2023 BUDGET PRESENTATION - D430.PPTX
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FY 2023 Budget Presentation Maricopa County Treasurer's Office John M. Allen, Treasurer Ingrid J. Garvey, Chief Deputy Treasurer Jordan P. Dale, Chief Of Staff First Year Accomplishments Corrected the $15.8 million error in the investment portfolio Improved security to the Treasurer’s ballot vault Purchased property tax software from Pinal County Reinstated the mailing of property tax bills to Canadian addresses Expanded the use of OnBase with the creation of a scanning center Reviewed workload and identified efficiencies by interviewing every employee Combined the Client Services and Tax Services units into Business Operations Collaborated with the Assessor’s, Recorder’s, and Sheriff’s Offices Second Year Goals Focus on external processes and points of contact Analyze email correspondence with public Evaluate mailing activity, such as returned mail Create process efficiencies and improve office technology Improve personnel outcomes with STAR Call Center FY 2023 Budget Request General Fund Operating above base request OET Consumption Model $500,000 2 net new FTE positions (fully loaded at FY23 rates) 1 Programmer Analyst Sr/Ld. (Database Team) $135,284 1 Programmer Analyst Sr/Ld. (Development Team) $135,284 Total above base request $770,568 Contingency $400,000 mailing contingency carryforward General Fund Operating Budget: OET Consumption Model We are evaluating two options for our technology environment and infrastructure Refers to servers, data storage, operating system licenses, and storage licenses Status quo = periodic capital equipment and license purchases Last upgrade to the current technology environment and infrastructure was in 2015 Inefficient, it is possible MCTO purchases more equipment than is needed Consumption model = new method to fund MCTO’s technology environment MCTO would utilize OET’s infrastructure and be billed based on monthly usage Would be charged to the Treasurer’s General Fund Operating budget MCTO would be willing to use a separate appropriation, if that is the preference Would cost only 56% of what capital purchases would cost over five years General Fund Operating Budget: OET Consumption Model Capital Purchase Cost (OET Estimate) Consumption Model Cost (OET Estimate) General Fund Operating Budget: 2 Net New Positions Programmer Analyst Sr/Ld. (Database Team) Databases will play an integral role in the success of MCTO’s IT upgrade projects Allow for instantaneous data updates rather than nightly batch jobs This position will allow for greater protection of data integrity Property tax data, accounting data, etc. are all in databases Programmer Analyst Sr/Ld. (Development Team) Will make continuous updates to property tax software Prevent from becoming obsolete Info Services (Market Range Titles) Org Chart Capital Improvement Projects: ULTIS Updates Property tax solution Purchased software from Pinal County, and it will be known as MCTIS Modifying software to work with MCTO data and support MCTO requirements eGov updates Make website more modern, citizen centric, and user-friendly Strengthen website security, and aligns with information security strategy OnBase document imaging and data warehouse One employee and one contractor dedicated to scanning paper documents Transition towards more electronic office Effective indexing of documents Efficiencies gained through automated workflows Capital Improvement Projects: Dynamics Upgrade Upgrading Microsoft Dynamics AX 2012 software Used to track fund balances as well as incoming/outgoing monies Will no longer be supported by Microsoft Received $4 million capital improvement budget for FY 2022 Working with Solvency Advisors, LLC to determine new software solution Potential options: Microsoft Dynamics 365 Accounting functionality from Pinal County property tax software Other Items: Taxpayers’ Information Fund Earns revenue from tax lien sales and surcharges on community facilities districts Can be spent on converting or upgrading information systems Transactions will be processed in the County’s accounting system beginning July 1st Currently, transactions go through the Treasurer’s internal Dynamics system Allows for more oversight and transparency Questions? Maricopa County Treasurer's Office John M. Allen, Treasurer Ingrid J. Garvey, Chief Deputy Treasurer Jordan P. Dale, Chief Of Staff