Agreement

City of Glendale — Regular Meeting (2026-02-10)

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C
AGREEMENT FOR
ON-CALL TEMPORARY TRAFFIC BARRICADE SERVICES
City of Glendale Solicitation No. RFP 26-05
This Agreement for On-Call Temporary Traffic Barricade ("Agreement") is effective and entered into between CITY
OF GLENDALE, an Arizona municipal corporation ("City"), and AWP, Inc., an Ohio corporation, authorized to do
business in the State of Arizona, ("Contractor"), as of the _____ day of ____________, 2026.
RECITALS
A.
City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, pursuant to Solicitation No. RFP 26-05 (the "Project");
B.
City desires to retain the services of Contractor to perform those specific duties and produce the specific
work as set forth in the Project attached hereto; and
C.
City and Contractor desire to memorialize their agreement with this document.
AGREEMENT
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agree as follows:
1.
Key Personnel; Sub-contractors.
1.1
Services. Contractor will provide all services necessary to assure the Project is completed timely and
efficiently consistent with Project requirements, including, but not limited to, working in close
interaction and interfacing with City and its designated employees, and working closely with others,
including other contractors or consultants, retained by City.
1.2
Project Team.
a.
Project Manager.
(1)
Contractor will designate an employee as Project Manager with sufficient training,
knowledge, and experience to complete the Project and handle all aspects of the
Project (as determined by the City in its sole discretion); such that the work
produced by Contractor is consistent with applicable standards as detailed in this
Agreement;
(2)
The City must approve the designated Project Manager; and
(3)
To assure the Project schedule is met, Project Manager may be required to devote
no less than a specific amount of time as set out in Exhibit A.
b.
Project Team.
(1)
The Project Manager and all other employees assigned to the project by Contractor
will comprise the "Project Team."
(2)
Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Contractor.
c.
Discharge, Reassign, Replacement.
(1)
Contractor acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in the response to the Project's
solicitation.

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(2)
Contractor will not discharge, reassign or replace or diminish the responsibilities of
any of the employees assigned to the Project who have been approved by City
without City's prior written consent unless that person leaves the employment of
Contractor, in which event the substitute must first be approved in writing by City.
(3)
Contractor will change any of the members of the Project Team at the City's request
if an employee's performance does not equal or exceed the level of competence that
the City may reasonably expect of a person performing those duties or if the acts or
omissions of that person are detrimental to the development of the Project.
d.
Sub-contractors.
(1)
Contractor may engage specific technical contractor (each a "Sub-contractor") to
furnish certain service functions.
(2)
Contractor will remain fully responsible for Sub-contractor's services.
(3)
Sub-contractors must be approved by the City, unless the Sub-contractor was
previously mentioned in the response to the solicitation.
(4)
Contractor shall certify by letter that contracts with Sub-contractors have been
executed incorporating requirements and standards as set forth in this Agreement.
2.
Schedule. The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
3.
Contractor’s Work.
3.1
Standard. Contractor must perform services in accordance with the standards of due diligence, care,
and quality prevailing among contractors having substantial experience with the successful furnishing
of services for projects that are equivalent in size, scope, quality, and other criteria under the Project
and identified in this Agreement.
3.2
Licensing. Contractor warrants that:
a.
Contractor and Sub-contractors will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of services ("Approvals"); and
b.
Neither Contractor nor any Sub-contractor has been debarred or otherwise legally excluded
from contracting with any federal, state, or local governmental entity ("Debarment").
(1)
City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments or to examine Contractor's contracting ability.
(2)
Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.
3.3
Compliance. Services will be furnished in compliance with applicable federal, state, county and local
statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards and
criteria designated by City.
Contractor must not discriminate against any employee or applicant for employment on the basis of
race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any
disability. Contractor will require any Sub-contractor to be bound to the same requirements as stated
within this section. Contractor, and on behalf of any subcontractors, warrants compliance with this
section.

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3.4
Coordination; Interaction.
a.
For projects that the City believes requires the coordination of various professional services,
Contractor will work in close consultation with City to proactively interact with any other
professionals retained by City on the Project ("Coordinating Project Professionals").
b.
Subject to any limitations expressly stated in the Project Budget, Contractor will meet to
review the Project, Schedule, Project Budget, and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably considers
necessary in order to ensure the timely work delivery and Project completion.
c.
For projects not involving Coordinating Project Professionals, Contractor will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.
3.5
Work Product.
a.
Ownership. Upon receipt of payment for services furnished, Contractor grants to City, and
will cause its Sub-contractors to grant to the City, the exclusive ownership of and all
copyrights, if any, to evaluations, reports, drawings, specifications, project manuals, surveys,
estimates, reviews, minutes, all "architectural work" as defined in the United States Copyright
Act, 17 U.S.C § 101, et seq., and other intellectual work product as may be applicable ("Work
Product").
(1)
This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2)
Contractor warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
b.
Delivery. Contractor will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
c.
City Use.
(1)
City may reuse the Work Product at its sole discretion.
(2)
In the event the Work Product is used for another project without further
consultations with Contractor, the City agrees to indemnify and hold Contractor
harmless from any claim arising out of the Work Product.
(3)
In such case, City shall also remove any seal and title block from the Work Product.
4.
Compensation for the Project.
4.1
Compensation. Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $1,000,000, as specifically detailed in Exhibit B (the "Compensation").
4.2
Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.
a.
Adjustments to the Compensation require a written amendment to this Agreement and may
require City Council approval.
b.
Additional services which are outside the scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.
c.
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in the
Exhibits and accompanying attachments, the provisions of this Agreement shall take priority
and govern the conduct of the parties.

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5.
Billings and Payment.
5.1
Applications.
a.
Contractor will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated below.
b.
The period covered by each Payment Application will be one calendar month ending on the
last day of the month or as specified in the solicitation.
5.2
Payment.
a.
After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b.
Payment may be subject to or conditioned upon City's receipt of:
(1)
Completed work generated by Contractor and its Sub-contractors; and
(2)
Unconditional waivers and releases on final payment from Sub-contractors as City
may reasonably request to assure the Project will be free of claims arising from
required performances under this Agreement.
5.3
Review and Withholding. City's Project Manager will timely review and certify Payment Applications.
a.
If the Payment Application is rejected, the Project Manager will issue a written listing of the
items not approved for payment.
b.
City may withhold an amount sufficient to pay expenses that City reasonably expects to incur
in correcting the deficiency or deficiencies rejected for payment.
6.
Termination.
6.1
For Convenience. City may terminate this Agreement for convenience, without cause, by delivering
a written termination notice stating the Effective Termination date, which may not be less than 30
days following the date of delivery.
a.
Contractor will be equitably compensated for Goods or Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.
b.
Contractor will also be similarly compensated for any approved effort expended and
approved costs incurred that are directly associated with project closeout and delivery of the
required items to the City.
6.2
For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of this
Agreement within seven days after receipt of written notice specifying the breach.
a.
Contractor will not be entitled to further payment until after City has determined its damages.
If City's damages resulting from the breach, as determined by City, are less than the equitable
amount due but not paid Contractor for Service and Repair furnished, City will pay the
amount due to Contractor, less City's damages, in accordance with the provision of § 5.
b.
If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject to
consequential damages of more than $2,000,000 or the amount of this Agreement, whichever
is greater.
7.
Conflict. Contractor acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating, negotiating,
securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or consultant of any
other party to this Agreement.
8.
Insurance.
8.1
Requirements. Contractor must obtain and maintain the following insurance ("Required Insurance"):

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a.
Contractor and Sub-contractors. Contractor, and each Sub-contractor performing work or
providing materials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations under this Agreement are completed.
b.
General Liability.
(1)
Contractor must at all times relevant hereto carry a commercial general liability
policy with a combined single limit of at least $2,000,000 per occurrence and
$4,000,000 annual aggregate for each property damage and contractual property
damage.
(2)
Sub-contactors must at all times relevant hereto carry a general commercial liability
policy with a combined single limit of at least $2,000,000 per occurrence.
(3)
This commercial general liability insurance must include independent contractors'
liability, contractual liability, broad form property coverage, XCU hazards if
requested by the City, and a separation of insurance provision.
(4)
These limits may be met through a combination of primary and excess liability
coverage.
c.
Auto. A business auto policy providing a liability limit of at least $2,000,000 per accident for
Contractor and $2,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles.
d.
Workers' Compensation and Employer's Liability. A workers' compensation and employer's
liability policy providing at least the minimum benefits required by Arizona law.
e.
Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:
(1)
Cancellation or termination of Contractor or Sub-contractor's Policies;
(2)
Reduction of the coverage limits of any of Contractor or and Sub-contractor's
Policies; and
(3)
Any other material modification of Contractor or Sub-contractor's Policies related
to this Agreement.
f.
Certificates of Insurance.
(1)
Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-contractor's Policies, which will confirm the existence or issuance of Contractor
and Sub-contractor's Policies in accordance with the provisions of this section, and
copies of the endorsements of Contractor and Sub-contractor's Policies in
accordance with the provisions of this section.
(2)
City is and will be under no obligation either to ascertain or confirm the existence
or issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.
(3)
Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the
Agreement.
g.
Other Contractors or Vendors.
(1)
Other contractors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.

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(2)
This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name the
parties as additional insured parties and certificates of insurance).
h.
Policies. Except with respect to workers' compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.
(1)
The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.
(2)
All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.
8.2
Sub-contractors.
a.
Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.
b.
City may consider waiving these insurance requirements for a specific Sub-contractor if City
is satisfied the amounts required are not commercially available to the Sub-contractor and
the insurance the Sub-contractor does have is appropriate for the Sub-contractor's work
under this Agreement.
c.
Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.
8.3
Indemnification.
a.
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an "Indemnified
Party," collectively, the "Indemnified Parties"), for, from, and against any and all claims,
demands, actions, damages, judgments, settlements, personal injury (including sickness,
disease, death, and bodily harm), property damage (including loss of use), infringement,
governmental action and all other losses and expenses, including attorneys' fees and litigation
expenses (each, a "Demand or Expense"; collectively, "Demands or Expenses") asserted by
a third-party (i.e. a person or entity other than City or Contractor) and that arises out of or
results from the breach of this Agreement by the Contractor or the Contractor’s negligent
actions, errors or omissions (including any Sub-contractor or other person or firm employed
by Contractor), whether sustained before or after completion of the Project.
b.
This indemnity and hold harmless provision applies even if a Demand or Expense is in part
due to the Indemnified Party's negligence or breach of a responsibility under this Agreement,
but in that event, Contractor shall be liable only to the extent the Demand or Expense results
from the negligence or breach of a responsibility of Contractor or of any person or entity
for whom Contractor is responsible.
c.
Contractor is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
9.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrants
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate to
their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The Contractor or
subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement and may result
in the termination of the Agreement by the City under the terms of this Agreement. The City retains the legal
right to randomly inspect the papers and records of the other party to ensure that the other party is complying
with the above-mentioned warranty. The Contractor and subcontractor warrant to keep their respective

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papers and records open for random inspection during normal business hours by the other party. The parties
shall cooperate with the City’s random inspections, including granting the inspecting party entry rights onto
their respective properties to perform the random inspections and waiving their respective rights to keep such
papers and records confidential.
10.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a
boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
11.
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and during
the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c.
any contractors, subcontractors or suppliers that use the forced labor or any goods or
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.
12.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.
13.
Notices.
13.1
A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if:
a.
The Notice is in writing; and
b.
Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested); and
c.
Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
(1)
Received on a business day, or before 5:00 p.m., at the address for Notices identified
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight courier
service on or before 5:00 p.m.; or
(2)
As of the next business day after receipt, if received after 5:00 p.m.
d.
The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and
e.
Digitalized signatures and copies of signatures will have the same effect as original signatures.
13.2
Representatives.
a.
Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:
AWP, Inc.
c/o Anthony J. Amato
PO Box 29650
Phoenix, AZ 85038
contracts@awpsafety.com

b.
City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:

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City of Glendale
c/o Anne Shadle
5970 W. Brown St.
Glendale, Arizona 85301
(623) 930-2864

With required copy to:

City Manager

City Attorney
City of Glendale

City of Glendale
5850 West Glendale Avenue

5850 West Glendale Avenue
Glendale, Arizona 85301
Glendale, Arizona 85301
c.
Concurrent Notices.
(1)
All notices to City's representative must be given concurrently to City Manager and
City Attorney.
(2)
A notice will not be deemed to have been received by City's representative until the
time that it has also been received by City Manager and City Attorney.
(3)
City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.
d.
Changes. Contractor or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
14.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-profit
corporation or other entity whose primary purpose is to own or manage the Project.
15.
Entire Agreement; Survival; Counterparts; Signatures.
15.1
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties regarding
the Project or this Agreement.
a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
b.
Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.
c.
The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be resolved
by the terms and conditions stated in this Agreement.
15.2
Interpretation.
a.
The parties fairly negotiated the Agreement's provisions to the extent they believed necessary
and with the legal representation they deemed appropriate.
b.
The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
c.
The Agreement will be interpreted in accordance with the laws of the State of Arizona.

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15.3
Survival. Except as specifically provided otherwise in this Agreement, each warranty, representation,
indemnification and hold harmless provision, insurance requirement, and every other right, remedy
and responsibility of a Party, will survive completion of the Project, or the earlier termination of this
Agreement.
15.4
Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.
15.5
Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.
15.6
Severability. If any provision of this Agreement is voided or found unenforceable, that determination
will not affect the validity of the other provisions, and the voided or unenforceable provision will be
deemed reformed to conform to applicable law.
15.7
Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
16.
Term.

16.1
Extensions. The term of this Agreement commences upon the effective date and continues for a one
(1)-year initial period. The City may, at its option and with the approval of the Contractor, extend
the term of this Agreement an additional four (4) years, on an annual basis. Contractor will be notified
in writing by the City of its intent to extend the Agreement period at least thirty (30) calendar days
prior to the expiration of the original or any extension period. Price adjustments will only be reviewed
prior to the extension period and any such price adjustment will be a determining factor for any
renewal. There are no automatic extensions or renewals of this Agreement.

16.2
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including

the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a

month-to-month basis for a maximum of six (6) months to allow for the City to complete its

procurement process to select a vendor to provide the services/materials similar to those provided

under this Agreement. The City will notify the Contractor in writing of its intent to extend the

Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension

provided under this subsection will continue under the same terms and conditions as in effect

immediately prior to the expiration of the then-current term.
17.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
18.
Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the ordinances,
charter, rules and regulations of the respective entity and the approval of the Contractor and City. For a list
of SAVE members, click on the following link: http://www.mesaaz.gov/business/purchasing/save
19.
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A
Project
Exhibit B
Compensation

(Signatures appear on the following page.)

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The parties enter into this Agreement as of the Effective Date shown above.
City of Glendale,
an Arizona municipal corporation
_____________________________________
By: Patrick S. Banger
Its: City Manager
ATTEST:

Julie K. Bower
City Clerk

(SEAL)
APPROVED AS TO FORM:

Michael D. Bailey
City Attorney
AWP, Inc.,

an Ohio corporation
_________________________________________
By: Anthony J. Amato
Its: Senior Director, Legal

EXHIBIT A
ON-CALL TEMPORARY TRAFFIC BARRICADE SERVICES
PROJECT
Contractor shall provide services per RFP 26-05, attached below.

REQUEST FOR PROPOSAL
PROCUREMENT DIVISION
REQUEST FOR PROPOSAL

SOLICITATION NUMBER:
RFP 26-05
ONLINE BID NUMBER:
42600003
TITLE:
ON-CALL TEMPORARY TRAFFIC CONTROL AND BARRICADE SERVICES
PUBLISHED DATE:
AUGUST 27, 2025
PRE-OFFER CONFERENCE:
SEPTEMBER 2, 2025, 12:01PM Local Time

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QUESTION DEADLINE:
SEPTEMBER 5, 2025, 2:00 PM Local Time

OFFER DUE:
SEPTEMBER 12, 2025, 2:00 PM Local Time

Offer Submission Through Vendor Self-Service (VSS) Online Bid System.
NOTE: This is a sealed proposal process requiring proposals to be submitted
before the date/time shown above. If errors occur when submitting through
VSS, email or call using contact information below.

CONTACT:
Anne Shadle, Procurement Officer

Procurement Division

623-930-2864

ashadle@glendaleaz.com

Proposals shall be opened using the City’s electronic bidding system at the specified due time and
date identified herein. All information contained in the proposals shall be confidential to avoid
disclosure of contents prejudicial to competing Offerors.

OFFERORS ARE STRONG ENCOURAGED TO CAREFULLY READ THE ENTIRE SOLUTION.

The Vendor Self-Service – Vendor Registration Guide provides detailed instructions for registration for
both new and existing vendors.

For vendor convenience, we have identified the commodity codes used in this solicitation on this page.
(A Commodity Code is a universal classification for identifying commodities and services in
procurement systems.) The commodity code(s) used in this solicitation are:

2
rev. 1.2025

Table of Contents

RFP Package
1.
INTRODUCTION ........................................................................................................................................... 3
2.
DESCRIPTION OF WORK ............................................................................................................................ 3
3.
CONTRACTOR REQUIREMENTS .............................................................................................................. 3
4.
LOCATION REPRESENTATION ................................................................................................................. 3
5.
REQUIRED EQUIPMENT AND SPECIFICATIONS ................................................................................. 3
6.
CONTRACTOR RESPONSIBILITIES ......................................................................................................... 4
7.
DISPATCH ...................................................................................................................................................... 4
8.
EQUIPMENT INSPECTION AND SERVICE ............................................................................................. 4
9.
SERVICE VEHICLES ..................................................................................................................................... 4
10.
EXISTING SIGNAGE/SANDBAGS ............................................................................................................. 5
11.
PERSONNEL REQUIREMENTS: ................................................................................................................ 5
12.
PUBLIC SAFETY AND AVOIDING DAMAGE ........................................................................................... 5
13.
INVOICES ....................................................................................................................................................... 5
14.
HOW WE CHOOSE ........................................................................................................................................ 6
15.
NOTICE OF INTENT TO AWARD ............................................................................................................... 6
16.
FILING A PROTEST ...................................................................................................................................... 7
17.
WITHDRAWAL OF PROPOSAL .................................................................................................................. 7
18.
OFFER ERRORS OMISSIONS AND CORRECTIONS ............................................................................. 8
19.
COMPETITIVE NEGOTIATIONS ................................................................................................................ 8
20.
NO CONTACT, NO INFLUENCE DURING THE RFP PROCESS ......................................................... 8
21.
PROPRIETARY INFORMATION ................................................................................................................. 8
22.
SUBMISSION CHECKLIST ......................................................................................................................... 9
23.
SUBMISSION REQUIREMENTS .............................................................................................................. 10
EXHIBIT 1: SPECIAL NOTICES ............................................................................................................................ 11
EXHIBIT 2: SPECIAL TERMS AND CONDITIONS ............................................................................................ 15
EXHIBIT 3: INSURANCE REQUIREMENTS ....................................................................................................... 24
EXHIBIT 4: AGREEMENT TEMPLATE ................................................................ Error! Bookmark not defined.

Required Submittal Documents

1. Response Workbook – To be completed by Offeror and submitted as their response.
2. Pricing Workbook – To be completed by Offeror and submitted as their response.

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1.
INTRODUCTION
The City of Glendale (City) is soliciting proposals from Contractors to provide on-
call temporary traffic control and barricade services in support of emergency
response operations for the Glendale Police Department. The intent of the resulting
contract from this Request for Proposal (RFP) is to ensure public safety, preserve
the integrity of investigative scenes, and facilitate secure and efficient incident
management in cases such as vehicular fatalities, criminal investigations, and
hazardous conditions requiring limited or no public access. The selected
vendor/vendors will serve as a critical partner in rapidly securing affected areas
through the deployment of professional traffic control measures in accordance with
applicable local, state, American National Standards Institute (ANSI), and
Occupational Safety and Health Act (OSHA) laws, rules, regulations and federal
standards.

2.
DESCRIPTION OF WORK
Because the barricade services will be to provide temporary traffic control for
emergency scenes, the number of calls and scenes will vary. However, based on
averages from the previous five (5) years, the estimated number of temporary traffic
control and barricade emergency service calls is approximately 56 calls annually
with each call requiring between four (4) to eight (8) hours of service and four (4)
trucks needed on scene.

3.
CONTRACTOR REQUIREMENTS
Contractor shall furnish all labor, materials, tools, vehicles, equipment, insurance,
permits and fees, and supervision necessary to deliver the following core services:
•
Deployment and implementation of traffic control systems upon request.
•
Setup of comprehensive traffic redirection mechanisms, including full or partial
road closures, lane restrictions, and detours.
•
Establishment of clearly demarcated and secure perimeters to preserve
investigative evidence and mitigate public exposure to hazardous scenes.
•
Continuous coordination with the Glendale Police Department.
•
On-site presence throughout the duration of the incident, as needed, with
flexibility to adjust barricade configurations based on evolving scene dynamics.
4.
LOCATION REPRESENTATION
Contractor shall have and maintain representation located in the Glendale/Phoenix
Metropolitan area with the ability and authority to address all Contract issues that
may develop. The Contractor shall assign one (1) person to deal with the Contract
Administrator for purposes of administering all aspects of this Contract and all
questions relating to this Contract.

5.
REQUIRED EQUIPMENT AND SPECIFICATIONS
Contractor is responsible for supplying and maintaining, in good working conditions
in accordance with the latest editions of the FHWA Manual on Uniform Traffic

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC CONTROL AND
BARRICADE SERVICES
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
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rev. 1.2025
Control Devices (MUTCD), all equipment necessary for effective scene control,
including but not limited to:
•
AZDOT-certified traffic cones, Type I/II/III barricades, and channelizing devices.
•
High-intensity strobe lighting systems suitable for high-visibility in low-light or
high-traffic environments.
•
Custom signage for road closures, detours, and hazardous area alerts.
•
Folding barricades, delineators, and other containment materials suitable for
quick deployment.
•
Communication equipment for immediate coordination with public safety
command personnel.
The Contractor shall maintain sufficient inventory levels to provide support for the
City’s requirements. The Contractor, at their expense, shall procure all necessary
license and permits relating to the services therein.
6.
CONTRACTOR RESPONSIBILITIES
6.1
Contractor shall set up equipment and supplies after receiving a call from
Glendale Police Department. Setup includes placing all equipment at the
designated traffic control area to delineate hazards, alert and guide
motorists, and protect pedestrians and workers.
6.2
Contractor must be on site within one hour of contact by the Glendale Police
Department.
6.3
Contractor shall provide an on-site presence throughout the duration of the
incident and provide flexibility to adjust barricade configurations based on
evolving scene dynamics.
6.4
Barricades must be removed within two hours once the Glendale Police
Department employee who authorized the temporary barricade service has
determined that the temporary barricade is no longer needed.
7.
DISPATCH
Contractor shall provide and maintain a manned 24-hour dispatch center, 7 days a
week, including holidays, to support services under this contract. The Glendale
Police Department shall, at their discretion, request the number of trucks required
to secure each scene.
8.
EQUIPMENT INSPECTION AND SERVICE
The equipment shall be inspected, serviced, repaired, and replaced throughout the
contract period and at each scene, as needed, to keep all equipment in good order
as stated in the specifications.
9.
DELIVERY AND SERVICE VEHICLES
All delivery and service vehicles used to perform work under this contract shall be
equipped with service vehicle flashers and an arrow panel in accordance with the
Phoenix Traffic Barricade Manual. The Contractor’s vehicles and equipment shall

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rev. 1.2025

be neat in appearance and clearly identified. Identification on the Contractor’s
vehicles shall consist of, at a minimum, company name and local telephone
number. The Contractor shall maintain its vehicles and equipment in safe and
mechanically-sound condition.

10.
EXISTING SIGNAGE/SANDBAGS
Existing signs conflicting with temporary signs shall be covered. Two sandbags are
required for each portable sign and vertical panel. If more sandbags are needed,
they will be at no additional cost to the City.

11.
PERSONNEL REQUIREMENTS:
11.1 Contractor shall only use trained, competent employees in the performance
of this contract. Contractor personnel assigned to barricading activities must
be certified in the “standards for work zone traffic control” through the
American Traffic Safety Services Association (ATSSA). A copy of the
certification cards must be available upon request for all contracted
personnel.
11.2 At the request of the City, Contractor shall remove from assignment to this
contract any employee found to be incompetent, abusive or disorderly,
whether supervisory or non-supervisory.
11.3 Contractor’s staff must be able to converse in the English language and shall
be authorized by the Contractor to accept and act upon all directives issued
by the City representative.
11.4 Contractor shall follow all applicable OSHA and industry standards.
Contractor must follow all federal, state, and local laws and regulations.
Contractor shall ensure all workers abide and are properly trained in OSHA
regulations and traffic safety.
11.5 Safety vests or high visibility clothing, as described in American National
Standards Institute (ANSI) requirements (Class 2 Min.), must be worn by
Contractor employees while providing service.

12.
PUBLIC SAFETY AND AVOIDING DAMAGE
Contractor shall exercise caution to protect pedestrian and vehicular traffic.
Contractor shall avoid causing any damage to public or private property including,
but not limited to, wires, cable structures, fences, vehicles, trees, plants, and other
artifacts. If, in the opinion of the Contract Administrator, Contractor engages in
hazardous practice, Contractor shall cease such activity immediately after
notification by the City of Glendale Police Department and/or Contract
Administrator.

13.
INVOICES
Invoices shall be sent to glendalepolicepayables@glendaleaz.com and shall
contain, at a minimum, the following:
•
Date of service
•
Name of staff member placing the request

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•
Delivery time
•
Pickup time
•
Detailed pricing information
•
Location of barricade
14.
HOW WE CHOOSE
14.1 SCORING RESPONSES
The evaluation criteria are weighted in accordance with the Submission
Requirements. Your response will be rated as follows:
100
Experience, Proven Performance, and Qualifications
300
Method of Approach
200 Proposed Equipment
200
General Questions
200
Cost

14.2 EVALUATION PANEL: Submittals will be evaluated by a panel based on the
stated criteria and are responsible for selecting the proposal that is most
advantageous to the City.

14.3 PANEL CONTACT: Offerors shall have no exclusive meetings, conversations
or communications with an individual evaluation panel member on any
aspect of the RFP, after submittal.

14.4 INTERVIEWS: City may ask some or all Offerors to participate in an interview
at any point during the evaluation process but is not required to do so.
Information gathered in an interview will be used by the panel to make a
selection. Offeror is responsible for any costs incurred to participate in an
interview.

14.5 ADDITIONAL INVESTIGATIONS: The City reserves the right to conduct any
additional investigations necessary to evaluate the competence, financial
stability, and overall qualifications of any Offeror. This may include, but is
not limited to, reviewing past contract performance, verifying financial
statements, and assessing the Offeror’s ability to successfully fulfill the
requirements of this solicitation.

14.6 BEST AND FINAL OFFERS: City may request best and final offers and will
determine the scope and subject of any best and final request.

14.7 PROPOSAL EVALUATION: City reserves the right to secure additional
information from the Offeror in various forms and to award based on
submitted information.

15.
NOTICE OF INTENT TO AWARD
Information about the recommended award for this solicitation will be posted here
and will be available immediately after the City has completed its evaluation

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rev. 1.2025

process. Questions regarding the notice of intent to award must be directed to the
listed Procurement Officer immediately. All Offerors recognize and agree that once
a Notice of Intent to Award is issued by the City, all documents in the City’s
Procurement file related to this RFP are public records available to any party
interested in reviewing them.

16.
FILING A PROTEST
Offeror may file a protest regarding the Notice of Intent to Award. To be
considered valid, the protest must:
•
Be submitted in writing to the Finance Director no later than:

o Seven (7) calendar days after the protestor knew or should have known the
basis of the objection, or

o Fifteen (15) calendar days after the Notice of Intent to Award has been
issued, whichever is shorter.

•
Specifically identify the objection to the award;
•
Provide the name, address, telephone number and email address of protestant;
•
Include the identification of the solicitation or contract number;
•
Provide a detailed statement of the legal and factual grounds of the protest,
including copies of relevant supporting documentation at the time of filing; and
•
Include the form of relief requested.
The Finance Director has the authority to determine if a protest has been submitted
timely. Untimely protests will not be considered and will be dismissed.
If a protest is submitted within the required timeframe, the Finance Director will
review all information and documentation provided. After consulting with the City
Attorney’s Office, the Finance Director will issue a written determination indicating
whether the requested relief is accepted, rejected, or modified. A final decision will
be issued within fourteen (14) business days of receiving the protest. If no decision
is issued within this timeframe, the protest will be considered denied.
By submitting a proposal, the Offeror acknowledges and agrees to abide by the
City's procedures for bid protests and public record requests.
17.
WITHDRAWAL OF PROPOSAL
Offeror may withdraw a submitted proposal at any time prior to the specified
solicitation due date and time through the City’s online bidding system.
Withdrawals must be made by the Offeror or designated representative listed on the
proposal. Telephonic or oral withdrawals cannot be accepted.

8
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18.
OFFER ERRORS OMISSIONS AND CORRECTIONS
City will not be responsible for any Offeror’s errors or omissions. Any corrections
shall be submitted through the City’s online bidding system prior to due date and
time of the RFP. No corrections will be permitted after the offers have been opened.

19.
COMPETITIVE NEGOTIATIONS
City may negotiate with multiple Offerors at the same time. Negotiations may result
in changing the conditions, terms, or price of the proposed contract for the benefit
of the City unless prohibited herein. All Offerors shall be treated fairly and equally
while conducting negotiations and the City is prohibited from disclosing any
information submitted by competing Offerors. Entering into negotiations does not
constitute a contract award or confer any rights to Offerors. The City may formally
terminate negotiations and enter into concurrent or exclusive negotiations with the
next most qualified Offeror/s if it is in the City’s best interest to do so.

20.
NO CONTACT, NO INFLUENCE DURING THE RFP PROCESS
City is conducting a competitive RFP process for the contract, free from improper
influence or lobbying. There shall be no contact concerning this RFP from Offerors
submitting a Proposal with any member of the City Council, RFP Evaluation
Committee Members, or anyone connected with the process for or on behalf of the
City. Contact includes direct or indirect contact by the Offeror, its employees,
attorneys, lobbyists, surrogates, etc. in an attempt to influence the RFP process.

From the time the RFP is issued until the expiration of the protest period or the
resolution of any protest, whichever is later (the “Silent”), Offerors, directly or
indirectly through others, are restricted from attempting to influence in any manner
the decision making process through, including, but not limited to, the use of paid
media; contacting or lobbying the City Council or City Manager or any other City
employee (other than Procurement Division employees); the use of any media for
the purpose of influencing the outcome; or in any other way that could be construed
to influence any part of the decision-making process about this RFP. This provision
shall not prohibit an Offeror from petitioning an elected official or engaging in any
other protected first amendment activity after the protest period has run or any
protest has been resolved, whichever is later.

Violation of this provision will cause the proposal or offer of the Offeror to be found
in violation and to be rejected.

21.
PROPRIETARY INFORMATION
Offeror shall clearly mark any proprietary information contained in its bid with the
words “Proprietary Information.” Offeror shall not mark any Solicitation Form as
proprietary. Pricing data shall not be considered proprietary. Marking all, or nearly
all, of a bid as proprietary may result in rejection of the bid.

Offerors acknowledge that the City is required by law to make certain records
available for public inspection. In the event that the City receives a request for

9
rev. 1.2025

disclosure of Proprietary Information by any person, court, agency or administrative
body, or otherwise has a reasonable belief that it is obligated to disclose the
Proprietary Information to any such person or authority, the City will provide Offeror
with prompt written notice so that Offeror may seek a protective order or other
appropriate remedy. The Offeror, by submission of materials marked Proprietary
Information, acknowledges and agrees that the City will have no obligation to
advocate for non-disclosure in any forum or any liability to the Offeror in the event
that the City must legally disclose the Proprietary Information.

22.
SUBMISSION CHECKLIST
This section provides an overview of the submission instructions including a
checklist to aid in the submission of complete proposals. Offerors shall complete
the fillable “RESPONSE WORKBOOK” attachment and submit as their proposal.

Vendors are strongly advised to read this section in its entirety and complete the
checklist to avoid disqualification. Please note that the City will NOT be able to
consider proposals that are submitted late or that do not follow these guidelines.

The Offeror shall bear all costs associated with submitting the proposal, including
proposal preparation, site visitation or any travel connected with submission of
the proposal. The City shall have no liability whatsoever for such costs.

Checklist for Submitting Proposal
Complete
(✓)
Submission Requirements
OFFER SHEET (Response Workbook)
Offeror Name
Offeror Address

1. EXPERIENCE, PROVEN PERFORMANCE, QUALIFICATIONS
(3 questions)

2. METHOD OF APPROACH
(3 questions)

3. CAPACITY OF OFFEROR
(3 questions)

4. COST (Must be submitted in a separate electronic file)
(1 question)

COMPLETED PRICING WORKBOOK

ADDENDUM RESPONSES (if applicable)

Return of Offer
•
Electronic copies of all "SUBMISSION REQUIREMENTS” listed
above. Pricing Workbook must be submitted separately from
the rest of the proposal.

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23.
SUBMISSION REQUIREMENTS
For this proposal, you must provide a completed OFFER SHEET in addition to
answering the questions identified in the REQUIRED RESPONSES. (see Response
Workbook)

Responses must be numbered to correspond to the question numbers to aid in
the evaluation process; failure to do so may result in disqualification.

Should your offer contain any PROPRIETARY INFORMATION you must clearly mark
that information with the words “Proprietary Information.” Only information
contained in your response questions may be marked as such, information on the
OFFER SHEET or PRICING SHEET (if applicable) are not considered proprietary.

Offerors acknowledge that the City is required by law to make certain records
available for public inspection. By submitting any materials marked as Proprietary
Information, Offeror acknowledges and agrees that the City will have no obligation
to advocate for non-disclosure in any forum or any liability to the Offeror if the City
must legally disclose the Proprietary Information.

Helpful Hints:
•
Answer each question completely, your answers will be the only basis on
which your proposal is scored.
•
Do not unnecessarily elaborate, keep your response complete and effective.
•
Do not provide general answers or reference to sales literature.
•
Only when applicable attach and reference supporting documents.

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EXHIBIT 1: SPECIAL NOTICES
By signing on the Offer/Bid page, solicitation Addendum(a), or cover letter accompanying
the submittal documents, Offerors are certifying that they understand the following notices
and agree to comply with all required terms and conditions.
1.
RETURN OF OFFER
The Offeror shall submit required proposal responses electronically in Vendor
Self Service (VSS).
Offeror is required to register in VSS prior to submitting a proposal if they have not
already registered.
https://glendaleazvendors.munisselfservice.com/Vendors/default.aspx
Guide to Register as a new vendor:
https://www.glendaleaz.com/your_government/city_finances/procurement/vendo
r_self_service___v_s_s_ (This is a PDF document “Vendor Registration Instructions”
at the bottom of page.)
a.
The Offeror shall complete all sections of the solicitation in the format given
and the spaces provided. Proposals that do not conform to the above format
may be rejected.
b.
The Offeror shall bear all costs associated with submitting the proposal,
including proposal preparation, site visitation or any travel connected with
submission of the proposal. The City shall have no liability whatsoever for
such costs.
2.
PRE-OFFER CONFERENCE
A Pre-Offer meeting will be held on the time and at the location shown on page 1
of this document. Attendance is not required. Copies of the Request for Proposal
(RFP) will NOT be available.

The purpose of the conference will be to clarify the contents of the solicitation to
prevent any misunderstanding of the City of Glendale’s position. Any doubt as to
the requirements of the solicitation or any apparent omission or discrepancy should
be presented to the City at the conference. The City will determine the appropriate
action necessary, if any, and issue a written amendment to the solicitation if
required. Oral statements or instructions will not constitute an amendment to the
solicitation.
[REMOVE THE HIGHLIGHTED IF NO SITE VISIT REQUIRED; OTHERWISE UPDATE
ACCORDINGLY]
Site visits will be available between the hours of 3 PM – 6 PM, Tuesday, December
12, 2018. Visitors are required to check in at the front desk of each facility. This
is a viewing opportunity only; all questions should be presented at the Pre-Offer
Conference.

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3.
CONFLICT OF INTEREST
Contractor shall disclose the following: 1) the name(s) and position(s) of each
Contractor’s employee or subcontractor that participated in the preparation of the
submittal or who will be involved, directly or indirectly, with performing the
contract, if awarded; 2) the name(s) of any City of Glendale employee who is a
relative of persons identified pursuant to No. 1; 3) the name(s) and position(s) of
Contractor’s personnel that have a financial or proprietary interest in the contract;
4) the name(s) of any City of Glendale employee who is a relative of persons
identified pursuant to No. 3.

Providing such disclosure will not necessarily disqualify a Contractor. Failure to
disclose the requested information or any potential conflict of interest pursuant to
A.R.S. § 38-511 et seq. may result in rejection of the proposal or bid or any contract
being void or terminated.

For purposes of this provision, the following definitions apply:
i.
“Employee” means all persons who are employed on a full-time, part-time or
contract basis by the City of Glendale.
ii.
“Relative” means the spouse, child, child’s child, parent, grandparent,
brother or sister of the whole or half blood and their spouses and the parent,
brother, sister or child of a spouse.

4.
QUESTIONS AND INQUIRIES
Any question related to this Request for Proposal must be submitted in writing to
the Procurement Officer whose name appears above. An Offeror shall not contact
or ask questions of the department for whom the requirement is being procured.
Questions must be submitted in writing via email by 2:00 PM Local Time on or
before the date shown on Page 1 of this document. Any correspondence related
to a solicitation should refer to the appropriate Request for Proposal number,
page and paragraph number. Oral interpretations or clarifications will be without
legal effect. Only questions answered by a formal written amendment to the
Request for Proposal will be binding.

5.
SPECIAL TERMS AND CONDITIONS

Additional terms and conditions specific to the provision of the services referenced
will be negotiated with the successful bidder for inclusion in the contract.

6.
PUBLIC RECORD REQUIREMENTS

Offeror acknowledges that the City is a public agency and must comply with all
Public Records laws and proposals submitted become the property of the City and
are subject to public disclosure requirements in accordance with Arizona Public
Records Law. Any portion of the proposal that the offeror deems confidential or
proprietary must be clearly labeled as such. Labeling material does not
automatically preclude the material from public disclosure, as the City is required
to make an appropriate determination as to the confidentiality of the material in
accordance with Arizona Public Records Law. It is the offeror’s sole responsibility

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rev. 1.2025

and cost to take action, including legal actions, to protect such material. Price is
not confidential and will not be withheld.

7.
PERMITS AND LICENSES
It is the offeror’s sole responsibility to determine and secure any and all licenses
and permits the contractor needs to operate the facility, from any regulatory body
having jurisdiction related to the services being provided. Such costs are the
exclusive responsibility of the operator, operator must also ensure appropriate
licensing of any subcontractors, operator shall notify the City in writing within two
(2) working days of any suspension, revocation or renewal.

8.
NO COLLUSION OR ANTI-COMPETITIVE PRACTICES
The submission of the offer did not involve collusion, and without any agreement,
understanding or planned common course of action with, any other vendor of
materials, supplies, equipment or services described in the invitation to bid,
designed to limit independent bidding or competition or other anti-competitive
practices.

9.
NON-DISCRIMINATION
Contractor agrees not to discriminate against any employee or applicant for
employment on the basis of race, color, religion, sex, national origin, age, marital
status, sexual orientation, gender identity or expression, genetic characteristics,
familial status, U.S. military veteran status or any disability. Contractor will require
any Subcontractor to by bound to the same requirements as stated within this
section. Contractor, and on behalf of any subcontractors, warrants compliance with
this section.

10.
NO CONSIDERATIONS

The Contractor has not given, offered to give, nor intends to give at any time
hereafter, any economic opportunity, future employment, gift, loan, gratuity, special
discount, trip, favor, meal or service to a public servant in connection with the
submitted offer.

11.
AUTHORIZED AGENT

The individual signing the submittal is an authorized agent and has the authority to
bind the Offeror to the proposal and subsequent contract if awarded.

12.
KEY PERSONNEL
If awarded, Offeror shall assign a specific individual as the key point of contact for
the management of the contract, subject to specific notification requirements to be
included in the final contract.

13.
SITE INSPECTION
It is the responsibility of the Offeror to become familiar with any conditions which
may affect the performance and cost of providing the service and this submission

14
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will serve as evidence that the Offeror did, in fact, make a site inspection and is
aware of all conditions.

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EXHIBIT 2: SPECIAL TERMS AND CONDITIONS
By signing on the Offer/Bid page, solicitation Addendum(a), or cover letter accompanying
the submittal documents, Offerors are certifying that they understand the following notices
and agree to comply with all required terms and conditions. The following terms are found
on the City’s Website and are applicable to Request for Proposal: Standard Terms and
Conditions

1.
TYPE OF AWARDS The City reserves the right to make multiple awards or to award
by individual line items, by group of line items, or to make an aggregate award,
whichever is deemed most advantageous to the City. If the City determines that an
aggregate award to one offeror is not in the City's best interest, "all or none" offers
shall be rejected.

2.
ALTERNATE OFFERS Offers submitted as alternates, or on the basis of exceptions
to specific conditions of purchase and/or required specifications, must be
submitted as an attachment referencing the specific paragraph number(s) and
adequately defining the alternate or exception submitted. Detailed product
brochures and/or technical literature, suitable for evaluation, must be submitted
with the offer. If no exceptions are taken, City will expect and require complete
compliance with the specifications and all Conditions of Purchase.

3.
ARIZONA CORPORATION COMMISSION (ACC) As a condition of doing business
and prior to contract award, the contractor must be registered with the Arizona
Corporation Commission (ACC) and maintain active status.

4.
EFFECTIVE PERIOD OF OFFER Offers shall be valid for a minimum of 120 days
following the deadline for submitting offers. If an award is not made during that
period, all offers shall be automatically extended for another 120 days. Offers will
be automatically renewed until the solicitation is either canceled, an award is made,
or proper Notice is given to the Procurement Officer of Offeror’s intent to withdraw
its offer. Offers may only be withdrawn by submitting Notice at least 15 days before
the expiration of the then current 120-day period.

5.
PAYMENT TERMS If payment terms are not indicated, terms of NET 30 days shall
be applied by the City. Payment terms to apply after receipt of invoice or final
acceptance of the products/services, whichever is later. Payment terms offering
less than 20 days for payment will not be considered.

6.
UNIT PRICE TO PREVAIL In the event of a price disparity between the unit and
extended price, the unit price shall prevail unless judged obviously in error by the
City.

7.
OFFER ERRORS OMISSIONS AND CORRECTIONS The City will not be responsible
for any offeror errors or omissions. All prices and notations shall be written or typed.
Changes or corrections made on the offer form must be initialed and dated by the

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individual signing the offer. No corrections will be permitted after the offers have
been opened.

8.
BRAND NAME REFERENCES AND TECHNICAL SPECIFICATIONS Brand names or
manufacturer's references shall be construed as a quality or performance level and
does not indicate the item cited is mandatory. Technical specifications define the
acceptable standard.

9.
RESTRICTIVE OFFER PROVISIONS If specifications preclude an otherwise qualified
offeror from submitting an offer, a written request for modification must be received
by the Buyer at least seven (7) calendar days prior to the proposal due date. All
offerors will be notified by a written addendum to the solicitation of any approved
changes.

10.
DEFAULT In case of default by the contractor, the City may, by written notice,
cancel this contract and repurchase from another source and may recover the
excess costs by (1) deduction from an unpaid balance due; (2) collection against
the bid and/or performance bond; or (3) a combination of the aforementioned
remedies or other remedies as provided by law.

11.
TERM The term of the resultant contract shall be for a one (1) year initial term.
The City may, at its option and upon mutual agreement with the Bidder(s), extend
the term of this agreement.

12.
OPTION TO EXTEND Based on satisfactory Bidder performance, the City, may at
its option and upon mutual agreement with the Bidder, extend the term of this
agreement for an additional four (4) years renewable on an annual basis, but may
not exceed a total term of 5 years, unless a longer term is approved by the City
Council. Bidder shall be notified in writing by the City Finance Director of the
City's intention to extend the contract period at least ninety (90) calendar days
prior to the expiration of the original contract period.

13.
TERMINATION FOR CONVENIENCE The City reserves the right to terminate any
order or contract upon thirty days written notice. The City will be responsible only
for those standard items which have been delivered and accepted. If the items are
unique and not saleable or useable for any other application, the City will reimburse
the Seller for actual labor, material, and burden costs, plus a profit not to exceed
8%. Title to all materials, work-in-process, and completed but undelivered goods
will pass to the City after costs are claimed and allowed.

14.
SUBCONTRACTING The contract or any portion thereof, shall not be subcontracted
without the prior written approval of the Materials Manager. No such approval will
be construed as making the City a party of or to such subcontract or subjecting the
City to liability of any kind to any subcontractor. No subcontract shall, under any
circumstances, relieve the contractor of liability and obligation under this contract;

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and despite any such subletting the City shall deal through the contractor.
Subcontractors will be dealt with as workmen and representatives of the contractor.

15.
SAFETY DATA SHEETS (SDS). Contractor is to supply SDS in accordance with
Federal requirements for The Globally Harmonized System of Classification and
Labeling of Chemicals (GHS). Contractor entering the City workplace with
hazardous materials will supply the City with a Safety Data Sheets (SDS) covering
those particular products the contractor may expose City employees or the general
public to while working at the site.

16.
GENERAL INDEMNIFICATION: Contractor shall indemnify, defend, save and hold
harmless the City of Glendale and its officers, officials, agents, and employees
(hereinafter referred to as “Indemnitee”) from and against any and all claims,
actions, liabilities, damages, losses, or expenses (including court costs, attorneys’
fees, and costs of claim processing, investigation and litigation) (hereinafter
referred to as “Claims”) for bodily injury or personal injury (including death), or loss
or damage to tangible or intangible property caused, or alleged to be caused, in
whole or in part, by the negligent or willful acts or omissions of Contractor or any
of its owners, officers, directors, agents, employees or subcontractors. This
indemnity includes any claim or amount arising out of or recovered under the
Workers’ Compensation Law or arising out of the failure of such Contractor to
conform to any Federal, State or local law, statute, ordinance, rule, regulation or
court decree. It is the specific intention of the parties that the Indemnitee shall, in
all instances, except for Claims arising solely from the negligent or willful acts or
omissions of the Indemnitee, be indemnified by Contractor from and against any
and all claims. It is agreed that Contractor will be responsible for primary loss
investigation, defense and judgment costs where this indemnification is applicable.
In consideration of the award of this contract, the Contractor agrees to waive all
rights of subrogation against the City, its officers, officials, agents, and employees
for losses arising from the work performed by the Contractor for the City.

17.
RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS The offeror's
products, services, and facilities shall be in full compliance with all applicable
Federal, State, and local health, environmental, and safety laws, regulations,
standards, and ordinances, regardless of whether or not they are referred to by the
City.

18.
RESPONSIBILITY FOR CORRECTION It is agreed that the offeror shall be fully
responsible for making any correction, replacement, or modification necessary for
specification or legal compliance. In the event of a call back, Offeror agrees to give
the City first priority. Offeror agrees that if the product or service offered does not
comply with the written specification, the Finance Director has the right to cancel
the sale at any time with full refund within thirty (30) calendar days after notice of
noncompliance and offeror further agrees to be fully responsible for any
consequential damages suffered by the City.

18
rev. 1.2025

19.
WARRANTY Unless otherwise specified, all items shall be guaranteed for a
minimum period of one year against defects in material and workmanship. During
the period, if a defect should occur, that item shall be repaired or replaced by the
Seller at no obligation to the City, except where it be shown that the defect was
caused by misuse and not by faulty manufacture. The offeror expressly warrants all
items to be new, free from defects in design, materials, and workmanship, and to
be fit and sufficient for their intended purpose. Any sample submitted shall create
an expressed warranty that the whole of the goods shall conform to the sample or
model.

20.
REJECTION OF OFFERS The City reserves the right to reject any or all offers, or any
part thereof; to accept any offer or any part thereof; or to waive any informalities
when it is deemed to be in the City's best interest.

21.
DELAY IN EXERCISING CONTRACT REMEDY Failure or delay by the City to exercise
any right, power, or privilege shall not be deemed a waiver thereof.

22.
TAX EXEMPTION The City is not exempt from paying Federal Excise Taxes.

23.
ORDER OF PRECEDENCE In the event of conflict, the following precedence shall
prevail: (1) Special Terms and Conditions incorporated by attachment; (2) Special
Terms and Conditions; (3) Drawings and Specifications; (4) referenced documents;
and (5) the Standard Terms and Conditions.

24.
CHANGES The City reserves the right to make changes in any of the following: (a)
specifications; (b) methods of shipment; (c) place of delivery; (d) time of delivery;
(e) quantities. If any change causes an increase or decrease in the cost of or the
time required for performance, an equitable adjustment may be made in the price
or delivery schedule, or both. Any claim for adjustment shall be deemed waived
unless asserted in writing within thirty days from receipt of the change. Price
increases or extensions of delivery time shall not be binding on the City unless in
writing and approved by the Finance Director prior to the institution of the change.

25.
PRICE ADJUSTMENTS Price adjustments shall be addressed a minimum of Ninety
(90) days prior to the contract renewal date, shall be in writing and include
supportive justification for the proposed increase. Supportive justification means
that the request shall include detailed information and calculations that make it
clear how the claimed increase has an impact on the contract unit prices. The
requested price increase must be based upon a cost increase that was clearly
unpredictable at the time of the offer and can be shown to directly affect price of
the item concerned. The rate increase shall only be considered at time of contract
extension. The City will review the request and shall determine if the increase shall
be granted or if an alternate option is in the best interest of the City. The price
increase adjustment, if approved, will be effective and executed via a contract
amendment.

19
rev. 1.2025

26.
LATE SUBMISSION OF CLAIM The City will not honor any invoices or claims which
are tendered one year after the last item of the account accrued.

27.
PROTEST OF AWARD Any person who has an objection to the awarding of a
solicitation by the City, pursuant to competitive solicitation procedures, shall lodge
that protest, in writing, with the Finance Director. The protest should specifically
identify the objection to the award, pursuant to the formal purchase procedure. Any
protest must be submitted to the Finance director no later than: (i) seven (7)
calendar days after the date upon which the protestor knew or should have known
the basis of its objection; or (ii) 15 calendar days after notice of the intent to award
has been issued by the Finance director, whichever is shorter. The notice of intent
to award is posted on the City’s Procurement Internet here. Untimely protests will
not be considered.

28.
REMEDIES City shall have, in addition to the remedies provided herein, all remedies
afforded by the Uniform Commercial Code as adopted by the State of Arizona.
Contractor shall have, subject to the limitation imposed by the terms of this
agreement, all remedies afforded by the Uniform Commercial Code as adopted by
the State of Arizona.

29.
ASSIGNMENT Neither an order nor monies due thereunder shall be assigned in
whole or in part without the City's prior written consent.

30.
ADDENDA Any change to the proposal will be in the form of a numbered addendum
issued by the Procurement Division. The addendum will be furnished to all who
received the proposal. The City will not be responsible for any oral or written
instructions made by any employees, officers, contracted consultant or agent of the
City in regard to the proposal. The City will not be responsible for offerors adjusting
their offer based on oral or written instructions.

31.
SPECIAL ACCOMMODATIONS Please contact Procurement at 930-2862 at least 3
days prior to the meeting for special accommodation. Hearing impaired persons,
please use the Arizona Relay Service (1-800-367-8939).

32.
OFFER IDENTIFICATION The City is not responsible for the pre-opening of, post-
opening of, or the failure to open, an offer not properly addressed or identified.

33.
OFFER TABULATION An electronic copy of the scoring may be requested by e-
mailing the Procurement office at procurement@glendaleaz.com and referencing
the proposal title and number. The information will be available for distribution
when the City has issued its Notice of Intent to Award.

34.
LIABILITY Except for the sole negligence of the City, its officers, managers,
employees, or agents, Contractor shall be liable to the City for any physical damage
to City property or for the death of, or personal injury to, City personnel arising out
of Contractor's occupancy, maintenance, repair, replacement, installation and/or

20
rev. 1.2025

any other work performed pursuant to the contract. Contractor agrees to indemnify,
defend and hold the City harmless from any claim or loss arising from such damage
or injury.

35.
OSHA GUIDELINES The contractor shall be familiar with and operate within the
guidelines set forth by the Occupational Safety and Health Act.

36.
PATENTS Seller agrees to defend City at seller's own expense, in all suit, actions,
or proceedings in which City is made a defendant for actual or alleged infringement
of any United States of America or foreign letters patent resulting from City’s use
of the goods purchased as a result of this RFP. Seller further agrees to pay and
discharge any and all judgments or decrees, which may be rendered in any such
suit, action or proceedings against City. Seller agrees to indemnify and hold
harmless the City from any and all license, royalty and proprietary fees or costs,
including legal costs, which may arise out of City’s purchase and use of goods
supplied by the seller. It is expressly agreed by seller, that these covenants are
irrevocable and perpetual.

37.
VENDOR PERFORMANCE Prior offeror performance in regard to product, service,
or representation of/from the offeror may be used in evaluation of this offer.
Unsatisfactory performance to the City may be considered sufficient grounds for
rejection of this offer. No offer will be awarded to any offeror who is in default on
any contract with the City or has been suspended or debarred as provided in the
City Code.

38.
PERFORMANCE SURETY REQUIREMENTS (if applicable) The performance
sureties shall be in the form of a bond, cashier's check, certified check or money
order. Personal or company checks are not acceptable unless certified. Letters of
credit are not acceptable. Individual sureties are not acceptable.

PERFORMANCE SURETY The successful proposer shall, at the time of entering
into the contract, furnish a performance surety in the form of a bond, money order
or certified or cashier's check, in the amount of 10 percent of the contract amount
guaranteeing the faithful performance of the contract by the proposer.

If a bond is submitted, it shall be written on the form provided by the City as an
attachment to the proposal documents. The attorney-in-fact who executes the bond
on behalf of the surety shall affix to the bond a certified and current copy of the
power of attorney. The bond must be written by a surety with a Best Rating no less
than an A and must be authorized and licensed to do business in this State by the
Arizona Department of Insurance. Individual sureties and letters of credit are not
acceptable.

39.
FUND APPROPRIATION CONTINGENCY The contractor and the City recognize that
the continuation of any contract after the close of any given fiscal year of the City;
which ends on June 30, shall be subject to the approval of the budget of the City

21
rev. 1.2025

providing the contract item is an expenditure therein. The City does not guarantee
that the budget item will be actually adopted, as it is the determination of the City
Council at the time of the adoption of the budget.

40.
NOTIFICATION OF AWARD The successful offeror(s) will be notified that their offer
has been accepted by the City Council as recommended for award.

41.
NON-EXCLUSIVITY The City, in its sole discretion, reserves the right to request the
materials or services set forth herein from other sources when deemed necessary
and appropriate. No exclusive rights are included in this Agreement.

42.
PROHIBITIONS - Contractor, and on behalf any subcontractor, certifies, to the
extent applicable under A.R.S. §§ 35-391 et seq and 35-393 et seq, that neither has
"scrutinized" business operations, as defined in the proceeding statutes, in the
countries of Sudan or Iran.

43.
IMMIGRATION LAW COMPLIANCE Contractor, and on behalf any subcontractor,
warrants, to the extent applicable under A.R.S. § 41-4401, compliance with all
federal immigration laws and regulations that relate to their employees as well as
compliance with A.R.S. § 23-214(A) which requires registration and participation
with the E-Verify Program. Any breach of warranty described above is considered
a material breach of this Agreement and is subject to penalties up to and including
termination of this Agreement. City of Glendale (“City”) retains the legal right to
inspect the papers of Contractor or subcontractor employee who performs work
under this Agreement to ensure that Contractor or any subcontractor is compliant
with the warranty described above. City may conduct random inspections, and
upon request of the City, Contractor shall provide copies of papers and records
demonstrating
continued
compliance
with
the
warranty
described
above. Contractor agrees to keep papers and records available for inspection by
the City during normal business hours and will cooperate with City in exercise of its
statutory duties and not deny access to its business premises or applicable papers
or records for the purposes of enforcement of this Section. Contractor agrees to
incorporate into any subcontracts under this Agreement the same obligations
imposed upon itself and expressly accrue those obligations directly to the benefit
of the City. Contractor also agrees to require any subcontractor to incorporate into
each of its own subcontracts under this Agreement the same obligations above and
expressly accrue those obligations to the benefit of the City. Contractor’s warranty
and obligations under this Section I to the City is continuing throughout the term of
this Agreement or until such time as the City determines, in its sole discretion, that
Arizona law has been modified in that compliance with this section is no longer a
requirement. The “E-Verify Program” above means the employment verification
program administered by the United States Department of Homeland Security, the
Social Security Administration, or any successor program.

44.
CONTRACT ADMINISTRATOR The staff member identified as the Contract
Administrator for a solicitation serves as the liaison between Procurement, the city

22
rev. 1.2025

and the successful contractor. The Contract Administrator manages the contract,
overseeing the daily operations, scheduling, performance and compliance of the
agreement by all parties. The Contract Administrator is responsible for:
a.
Establishing and maintaining records and documentation
b.
Monitoring the contractor’s performance
c.
Handling issues and disputes
d.
Exercising extension options
e.
Initiating contract modifications
f.
Initiating rebids or new solicitations

45.
FORCE MAJEURE
a.
Except for payment of sums due, neither party shall be liable to the other
nor deemed in default under this contract if and to the extent that such
party’s performance of this Contract is prevented by reason of force
majeure. The term “force majeure” means an occurrence that is beyond the
control
of
the
part
affected
and
occurs
without
its
fault
or
negligence. Without limiting the foregoing, force majeure includes acts of
God; acts of the public enemy; war; riots; strikes; mobilization; labor
disputes; civil disorders, fire; flood; lockouts; injunctions-interventions-acts;
or failures or refusals to act by government authority; and other similar
occurrences beyond the control of the party declaring force majeure which
such party is unable to prevent by exercising reasonable diligence.
b.
Force majeure shall not include the following circumstances:
i.
Late delivery of equipment or materials caused by congestion at a
manufacturer’s plant or elsewhere, or an oversold condition of the
market.
ii.
Late performance by a subcontractor unless the delay arises out of a
force majeure occurrence in accordance with this force majeure term
and condition; or
iii.
Inability of either the Contractor or any subcontractor to acquire or
maintain any required insurance, bonds, licenses or permits.
46.
SUSPENSION AND DEBARMENT. (APPLIES TO ALL PURCHASES.)
a.
This contract is a covered transaction for purposes of 2 CFR pt. 180 and 2
CFR pt. 3000. As such, the Contractor is required to verify that none of
Contractor’s principals (defined at 2 CFR § 180.995) or its affiliates (defined
at 2 CFR § 180.905) are excluded (defined at 2 CFR § 180.940) or
disqualified (defined at 2 CFR § 180.935).
b.
The Contractor must comply with 2 CFR pt. 180, subpart C and 2 CFR pt.
3000, subpart C, and must include a requirement to comply with these
regulations in any lower tier covered transaction it enters into.
c.
This certification is a material representation of fact relied upon by the City
of Glendale. If it is later determined that the contractor did not comply with

23
rev. 1.2025

2 CFR pt. 180, subpart C and 2 CFR pt. 3000, subpart C, in addition to
remedies available to the City, the Federal Government may pursue available
remedies, including but not limited to suspension and/or debarment.
d.
The Contractor agrees to comply with the requirements of 2 CFR pt. 180,
subpart C and 2 CFR pt. 3000, subpart C while this offer is valid and
throughout the period of any contract that may arise from this offer. The
Contractor further agrees to include a provision requiring such compliance
in its lower tier covered transactions.
e.
In accordance with 2 CFR 200.214, the City of Glendale will verify that the
selected vendor is not suspended, debarred, or otherwise excluded from
federal contracts by checking the System for Award Management (SAM.gov)
prior to award. Offerors are required to ensure that neither they nor their
principals are presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in federally
funded contracts.
Additionally, the awarded vendor must maintain compliance with this
requirement for the duration of the contract and immediately notify the City
of any status changes.
f.
Suspension and debarment policy (Sec.2-152. Code)
The City reserves the right to suspend or debar any contractor from
participating in the bid solicitation process or receiving city contracts,
grants, loans, or other financial assistance.
•
Debarment may last up to three (3) years.
•
Suspension may last up to twelve (12) months.
•
Causes for suspension or debarment include, but are not limited to:
o
Criminal offenses related to contract procurement or
performance.
o
Violations of state or federal laws affecting business integrity.
o
Breach of contract or failure to perform.
o
Legal proceedings or investigations impacting responsibility as a
contractor.
o
Debarment or suspension by another government entity.
The Finance Director, in consultation with the City Attorney, will determine
whether debarment or suspension is in the City's best interest. The affected
contractor will receive a written decision outlining the reasons and their right to
protest per Sec. 2-145(e), Code. For full details, refer to Sec. 2-152 of the City
Code.

24
rev. 1.2025

EXHIBIT 3: INSURANCE REQUIREMENTS
By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter accompanying the
submittal documents, Offerors are certifying that they understand the following notices and agree
to comply with all required terms and conditions.
1) INSURANCE REQUIREMENTS. OFFEROR shall procure and maintain until all their
obligations have been discharged, insurance against claims for injury to persons or
damage to property that may arise from or in connection with this Solicitation. The
insurance requirements herein are minimum requirements for this Solicitation and in no
way limit the indemnity covenants contained herein. The City of Glendale in no way
warrants that the minimum limits contained herein is sufficient to protect the OFFEROR
from liabilities that might arise. OFFEROR is free to purchase such additional insurance
as OFFEROR determines necessary.

a) Minimum Scope and Limits of Insurance: OFFEROR shall provide coverage with
limits of liability not less than those stated below.

i) Commercial General Liability – Occurrence Form

Policy shall include bodily injury, property damage, personal and advertising
injury and broad form contractual liability coverage.

General Aggregate
$4,000,000
Products – Completed Operations Aggregate
$1,000,000
Personal and Advertising Injury
$1,000,000
Each Occurrence
$2,000,000

(1) The policy shall be endorsed to include the following additional insured
language: “The City of Glendale, and its departments, officers, officials,
agents, employees and volunteers shall be named as additional insureds
with respect to liability arising out of the solicitation. Such additional
insured shall be covered to the full limits of liability purchased by the
OFFEROR, even if those limits of liability are in excess of those required
herein.

(2) Policy shall contain a waiver of subrogation endorsement in favor of the “City
of Glendale, and its departments, officers, officials, agents, employees and
volunteers”. This provision applies regardless of whether or not the City of
Glendale has received a waiver of subrogation endorsement from the
insurer.

ii) Business Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-owned
vehicles used in the performance of this Agreement. Combined Single Limit
(CSL)
$2,000,000.

25
rev. 1.2025

respect to liability arising out of the activities performed by or on behalf of
the OFFEROR, involving automobiles owned, Licensed, hired or borrowed by
the OFFEROR." Such additional insured shall be covered to the full limits of
liability purchased by the OFFEROR, even if those limits of liability are in
excess of those required by this License.

(2) Policy shall contain a waiver of subrogation endorsement in favor of the “City
of Glendale, and its departments, officers, officials, agents, employees and
volunteers” for losses arising from work performed by or on behalf of the
OFFEROR. This provision applies regardless of whether or not the City of
Glendale has received a waiver of subrogation endorsement from the
insurer.

iii) Worker's Compensation and Employers' Liability
Workers' Compensation Statutory
Employers' Liability
Each Accident
$1,000,000
Disease – Each Employee
$1,000,000
Disease – Policy Limit
$1,000,000

(1) Policy shall contain a waiver of subrogation endorsement in favor of the “City
of Glendale, and its departments, officers, officials, agents, employees and
volunteers” for losses arising from OFFEROR activities. This provision
applies regardless of whether or not the City of Glendale has received a
waiver of subrogation endorsement from the insurer.

(2) Policy shall contain a waiver of subrogation endorsement in favor of the “City
of Glendale, and its departments, officers, officials, agents, employees and
volunteers” for losses arising from OFFEROR activities. This provision
applies regardless of whether or not the City of Glendale has received a
waiver of subrogation endorsement from the insurer.

vii) Additional Insurance Requirements: The policies shall include, or be endorsed
to include, the following provisions:
(1) Policies shall stipulate that the insurance afforded by the organization shall
be primary insurance and that any insurance carried by the City of Glendale
shall be excess and not contributory insurance.
(2) Coverage provided by the organization shall not be limited to the liability
assumed under the indemnification provisions of the license or contract.
(3) If the Vendor maintains broader coverage and/or higher limits than the
minimum shown, the City requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Vendor. Any available
insurance proceeds in excess of the specified minimum of insurance and
coverage shall be available to the City.
(4) Vendor shall require and verify that all subcontractors (subconsultants)
maintain insurance meeting all the requirements stated herein, and Vendor
shall ensure that City is an additional insured on insurance required from
subcontractors (subconsultants).

26
rev. 1.2025

(5) If the Vendor is awarded the solicitation, the Vendor shall furnish the City
with original Certificates of Insurance including all required amendatory
endorsements before the work begins. However, failure to obtain the
required documents prior to the work beginning shall not waive the Vendor’s
obligation to provide them. The City reserves the right to require complete,
certified copies of all required insurance policies including endorsements
required by these specifications, at any time.

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC BARRICADE

CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

rev 10/12/22

Offerors to complete this Response Workbook and submit with their response to this
RFP.
COVER SHEET

OFFEROR NAME:
Trafficade Service, LLC dba AWP Safety

OFFEROR ADDRESS: 2533 W.Holly St. Phoenix, AZ 85009

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC BARRICADE

CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

rev 10/12/22

OFFER SHEET (Must be printed, signed and returned upon completion)
Offeror certifies that they have read, understand, and will fully and faithfully comply with this
solicitation, its attachments and any referenced documents. Offeror also certifies that the prices
offered were independently developed without consultation with any of the other Offerors or
potential Offerors.

9/03/25

________________________
Date

Legal Company Name

________________________________

____________________________
Printed Name (Authorized Signatory)

Job Title

Offeror Certifies it is a (check only one):
Proprietorship
Partnership
Corporation

_______________________________

___________________________
Email Address

Mailing Street Address

(___)___________________

___________________________
Phone Number

City, State & Zip Code

Questions regarding this offer should be directed to (if different from above):

___________________________
_____________
______________________
Contact Name
Phone Number
Email Address

FEDERAL TAXPAYER ID NUMBER (Required): _____________________
ARIZONA CORPORATION COMMISSION ENTITY ID _____________________
OFFEROR IS A MINORITY OR WOMEN OWNED BUSINESS:
Yes
No

DO YOU HAVE AN ARIZONA TRANSACTION PRIVILEGE TAX (TPT) LICENSE?

Yes, Number Tax Rate: OR
No, not required to have an Arizona TPT License

CONFLICT OF INTEREST (SPECIAL NOTICES):

No, I do not have a conflict of interest
Yes, I have a conflict of interest and response
includes the disclosure required (see Exhibit 1, Item #3)

ACKNOWLEDGEMENTS: By signing this Offer Sheet and submitting the accompanying
solicitation response, Offeror is certifying that they have read, understand, and agree to comply
with all required terms and conditions provided in the EXHIBITS PACKAGE and checked off
below. Failure to provide this acknowledgement will result in disqualification.

Exhibit 1 – Special Notices
Exhibit 2 – RFP Standard Terms and Conditions
Exhibit 3 – Insurance Requirements
Exhibit 4 – Agreement Template

______________________________________
Authorized Signature - Print this form and sign above
Trafficade Service, LLC dba AWP Safety
Anthony J. Amato
Senior Director, Legal
contracts@awpsafety.com
602 431-0911
2533 W. Holly St.
Phoenix, AZ 85009
Anthony Amato - Senior Director, Legal
1-800-343-2650 /
216-401-7763 Mobile
contracts@awpsafety.com
86-0742888
07479077
Anthony Amato - Senior Director, Legal 9/3/2025

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC BARRICADE
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
3
rev 10/12/22
REQUIRED RESPONSES:
Offeror’s answers to the following questions will comprise the Offeror’s response to this
RFP. It should be noted that all attachments or exhibits prepared by the City and
referenced herein are incorporated by reference into the Offeror’s response and shall be
included in a final contract with the successful Offeror. Information prepared by the Offeror
and submitted with their proposal may be incorporated into a final contract (for example
program offerings, curriculum, key personnel, or performance metrics).
1.
EXPERIENCE, PROVEN PERFORMANCE, AND QUALIFICATIONS
1.1.
Introduce your company, including your experience in this industry, how long
you’ve been in business.
Trafficade, an AWP Safety Company, is Arizona’s leading provider of traffic
control products and services. Founded in 1990 in Chandler, AZ, we bring
over 34 years of proven experience and a dedicated team of more than 450+
employees operating out of five branch locations. Since joining AWP Safety
in 2021, we’ve combined deep local expertise with the strength of national
resources to deliver safe, reliable, and innovative traffic control solutions. As
a trusted partner, we don’t just deliver finished product solutions—we
proactively explore alternative strategies and tactics to ensure the best-in-
class service, maximize efficiency, and eliminate unnecessary costs.
1.2.
Explain why your firm is most qualified and what sets your company apart
from competitors.
AWP Safety delivers a customized experience backed by the strength of the
nation’s largest traffic control safety company. Our long-standing
partnerships with cities across the state and country have allowed us to
develop best practices that streamline service requests, enhance field
performance, simplify billing, and provide best-in-class customer support.
With a strong focus on data-driven insights, we measure and manage
operational success through key performance indicators that track customer
experience, service quality, on-time field performance, and safety outcomes
for every completed job.
Our Capabilities:
•
AWP Safety offers 24/7/365 live dispatch center, ensuring
unmatched emergency response.
•
We maintain the largest traffic control fleet and equipment inventory
in the state with more than 200,000 barricade/sign units and 200+ service
vehicles.

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC BARRICADE

CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

rev 10/12/22

•
Our project management support and work zone consulting
streamline service delivery and provide city employees with clear oversight
and simplified coordination.
•
Product Offering a full range of product sales, signage, and
installation services, customized to meet your exact specifications or
delivered to industry standards, with a focus on quality, reliability, and
safety.

Innovation & Safety:

•
Our Flaggerade AFAD system removes human flaggers from
dangerous work zones, enhancing safety and efficiency.
•
All fleet vehicles are equipped with SAMSARA, an AI-powered
Connected Operations platform that integrates sensors, cameras, and
workflows to deliver real-time visibility, actionable analytics, and automated
alerts—helping mitigate risk and improve safety performance.
•
All incidents are documented in INTELEX, a web-based AI tool used
to identify root causes, track cases, and reduce operational risks while
ensuring the safety of traffic control professionals.

1.3.
Offer shall explain the quality control measures that are in place.

•
Centralized dispatch to monitor the full work order lifecycle using data
and key performance indicators
•
GPS fleet tracking to ensure accountability, safety, and operational
efficiency
•
Pre-invoice reconciliation to prevent billing errors
• Pre-job safety inspections to ensure compliance with MUTCD and ADOT
standards
•
Monthly equipment inspections and certifications to maintain peak
performance
•
Independent internal field quality inspectors to mirror city inspections
and proactively correct work zones that do not meet traffic control standards

1.4.
Offeror shall provide names and years of experience of key personnel, names
of any subcontractors used and years of experience.

•
Jesus Nunez, VP Mountain – 20 YRS
•
Jesus Duarte, Ops Manager – 21 YRS
•
Erick Olmos Ops Manager – 10 YRS
•
Geovane Gutierrez Sales Manager – 25 YRS
•
Jose Gutierrez Account Manager – 25 YRS
•
Adrian Lizarraga Estimator – 12 YRS
•
Jeremy Anderson TCP Designer – 25 YRS
•
Doone Baker TCP Designer – 25 YRS

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC BARRICADE

CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

rev 10/12/22

•
Steve Phillips validation – 20 YRS
•
Ricardo Lugo Lead Protector – TCS 23 YRS
•
Kyron Comfort Order Intake – 10 YRS
•
Alex Araiza Lead Order intake – 10 YRS
•
Juan Castro EHS – 17 YRS
•
Michael Clark Area Manager – 20 YRS
•
Alberto Hernandez Lead Protector TCS – 15 YRS
•
Irvin Estrada Lead Protector TCS – 10 YRS

1.5.
Company Background: Include a brief history of your organization including
the past performance on project of similar scope and size, level of
knowledge, reliability, flexibility and ability to meet project deadlines.

AWP Safety has delivered traffic control services across Arizona for over
three decades, serving municipalities, utilities, and contractors. We are the
trusted provider for multiple agencies, including the cities of Phoenix,
Chandler, Mesa, Tempe, Scottsdale, Goodyear, and Tucson, and we support
critical organizations such as SRP, APS, and ADOT. Our long-standing
partnerships reflect our reliability, adaptability, and proven ability to meet
tight deadlines on projects of any scale.

1.6.
Provide three (3) valid references from those who can confirm your
experience providing emergency traffic control services.

Reference 1:
SRP
(Salt River Project, 1616 E Lincoln Street)
(Phoenix, AZ, 85034)
Adam Douglas
(602) 616-7135
Adam.Douglas@srpnet.com
(Year 2000- Present)
Provide a brief summary of Services provided: (On Call barricade service 24/7 temporary
traffic control)

Reference 2:
City Of Phoenix
(City Of Phoenix, 251 W Washingtion)
(Phoenix, AZ, 85003)
Eugene Walker
(602) 689-9614
eugene.walker@phoenix.gov
(Year 2000- Present)
Provide a brief summary of Services provided: (On Call barricade service 24/7 temporary
traffic control and special events)

Reference 3:
City of Tempe
(City of Tempe, PO Box 5002)
(Tempe, AZ, 85280)
Ignacio Robles
(480) 316-3977

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC BARRICADE

CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

rev 10/12/22

ignacio.robles@tempe.gov
(10/02/2013-Present)
Provide a brief summary of Services provided: (On Call barricade service 24/7 temporary
traffic control and special events))

2.
METHOD OF APPROACH
2.1
Demonstrate your capacity to meet guaranteed response times, highlight
your ability and willingness to meet or exceed the specifications.

Our operations are organized into two units: the Command Center and Field
Service. Both are closely monitored and measured using rigorous, data-
driven key performance indicators. These metrics are reviewed and
discussed with key stakeholders during monthly or quarterly governance
meetings.

•
Command Center handles all administrative support functions
o
Estimating
o
Planning
o
Order Intake (work orders)
o
Safety Department (EHS)
o
Quality & Control (Validation)
o
Billing

•
Field Service Center handles all logistics
o
Dispatch (Logistics fleet/equipment & resources)
o
Field Service (traffic control technicians)

2.2
Explain how you handle unexpected changes in project scope.

•
AWP Safety maintains surplus equipment and crews, enabling rapid
scaling to meet unexpected demand.
•
Vehicles can be pre-loaded and held on standby during peak hours or
seasonal surges.
•
Field supervisors can arrive on-site within one hour or less to
coordinate with emergency personnel (setup time not included).

2.3
How do you measure customer satisfaction?

•
Every stage of the interaction is tracked through a structured
workflow.
•
Each department is measured using key performance indicators for
timeliness, quality, and safety.
•
Cities receive a dedicated performance dashboard highlighting these
metrics.
•
Monthly or quarterly governance reviews ensure transparency and
accountability.

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC BARRICADE

CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

rev 10/12/22

•
Quarterly surveys gather feedback from service requestors to drive
continuous improvement.
•
Lunch-and-learn events foster strong relationships and collaboration
among key stakeholders.

2.4
What is your process for handling customer feedback?

Customer feedback is actively welcomed, analyzed, and investigated to
identify root causes, then translated into actionable plans that are shared
with customers. Each action is paired with a key performance indicator to
measure current performance against desired outcomes.

3.
PROPOSED EQUIPMENT
3.1
Please provide an inventory list of the traffic control equipment you
propose to utilize under this contract.

•
200,000+ barricade and sign rental units.
•
370 Arrow Boards.
•
280 Message Boards.
•
20 Speed Trailers.
•
10 Light Towers.
•
150 flatbed Isuzu trucks with arrow boards

3.2
Are all proposed traffic cones, barricades, and channelizing devices
certified by the Arizona Department of Transportation (AZDOT) and
compliant with the most recent standards outlined in the Federal Highway
Administration’s Manual on Uniform Traffic Control Devices (MUTCD)?
Please attach supporting documentation.

All cones, barricades, and channelizing devices are ADOT-certified and fully
compliant with the latest MUTCD standards. Supporting documentation will
be provided as required.

3.3
What types of signage do you provide for road closures? Please provide
photos or mockups?

Trafficade provides MUTCD-compliant signage including “Road Closed,”
“Street Closed,” “Detour,” and “Local Traffic Only.” Custom signage is also
available through our in-house sign shop.

3.4
Describe your inventory management system. How do you ensure sufficient
stock levels to meet emergency call demands?

All inventory is tracked via centralized software, monitored daily, and
maintained in strategically located yards.

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC BARRICADE

CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

rev 10/12/22

3.5
Describe your process for covering conflicting existing signage and
ensuring that portable signs are stabilized.

Crews identify conflicting signage, apply approved covers or bags, and stabilize portable
signs with sandbags and secure bases to ensure proper visibility and safety.

3.6
How do you ensure that your equipment remains in good working condition
throughout the contract period? Describe your inspection, servicing, and
replacement protocols.

•
Pre-shift inspections by crews.
•
Routine servicing vehicles, arrow boards, and barricades.
•
Immediate replacement of damaged or defective units.
•
Dedicated staff for cleaning, repair, and re-certification.

3.7
Do all service vehicles proposed for use under this contract come equipped
with operational flashers and arrow? Please include detailed vehicle
specifications and current photographs.

•
Operational arrow boards.
•
Flashers and amber safety lighting.
•
GPS tracking systems.
•
Flatbed capacity for barricades and signage.

4.
GENERAL QUESTIONS
4.1
What risks do you foresee in this project and how do you plan to mitigate
them?

•
Adherence to standards for soliciting services but rather contacting
field staff directly.
o
Solution: We mitigate by onboarding key stakeholders within the city
to educate and promote the use of standard platforms to guarantee first
quality services.

•
Performance field defects are not historically tracked and reported,
which leads to perception not facts or data to manage relationships.
Solution: Implement a structured reporting and quality control framework to
proactively manage defects:

•
Key Indicator Reporting:

o
Daily, Weekly, and Monthly Reporting on field performance metrics
and defect trends.
o
Track types, frequency, and resolution timelines for all field defects.
•

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC BARRICADE

CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

rev 10/12/22

•
Dedicated Quality Control Team:

o
Establish a team responsible for monitoring field issues in real time.
o
Expedite resolution of high-priority defects and ensure timely
feedback loops to stakeholders.
•

•
Corrective Action Process:

o
Use data from reports to identify root causes and implement
corrective actions.
o
Provide transparency and accountability through ongoing tracking
and status updates.

4.2
How do you handle supply chain disruptions? What are your contingency
plans?

Our organization manages supply chain disruptions by maintaining strong
relationships with multiple suppliers, monitoring risks proactively, and
keeping open lines of communication. We also have contingency plans that
include
alternative
sourcing,
flexible
logistics
arrangements,
and
maintaining safety stock when appropriate.

4.3
What measures do you take to protect client data?

We follow "Least Privilege" in terms of who has access to customer data. All
data is backed up at least daily to immutable storage. Users do not have
direct access to databases. Systems are monitored by intrusion detection
systems and processes to ensure proper configuration of those systems.

4.4
Have you ever experienced a data breach? If so, how was it handled?

We have not had a data breach

4.5
How do you ensure compliance with industry regulations?

We ensure compliance with industry regulations by implementing a robust
governance
and
compliance
framework
that
integrates
regulatory
requirements into our daily operations. Our approach includes: • Monitoring
and Awareness: We continuously track updates to industry standards, laws,
and regulations to ensure we remain up to date. • Policies and Procedures:
We maintain clear, documented policies and standard operating procedures
that align with regulatory requirements. • Training and Education: Employees
receive regular training to understand compliance obligations and their role
in maintaining them. • Internal Controls and Audits: We conduct routine
audits, assessments, and risk reviews to identify and address any gaps

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC BARRICADE
CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302
10
rev 10/12/22
proactively. • Corrective Actions: When issues arise, we have structured
processes in place for investigation, remediation, and continuous
improvement. By embedding compliance into our culture and operations, we
not only meet regulatory requirements but also build trust with our clients,
partners, and stakeholders.
4.6
What are your company’s sustainability practices?
Our sustainability practices are built around three core areas: 1. Energy &
Resource Efficiency: We continuously work to reduce energy consumption,
optimize water usage, and limit waste through recycling and reuse programs.
2. Responsible Sourcing: We prioritize suppliers who share our commitment
to ethical and environmentally sound practices. 3. Community & Future
Impact: We actively support initiatives that promote environmental
awareness, invest in sustainable technologies, and engage employees in
company-wide green initiatives.
4.7
How do you promote diversity and inclusion within your organization?
Our organization promotes diversity and inclusion by fostering a workplace
culture where every individual feels valued, respected, and empowered to
contribute. We actively recruit from diverse talent pools, provide equal
opportunities for growth, and encourage open dialogue that celebrates
different perspectives and experiences
5.
VENDOR EXCEPTIONS
Per Exhibit 2.2, Offeror shall note any exceptions to the solicitation documents in
this section using the example below:
Document Name:
Exhibit 3 – Insurance Requirements
Section:

1.a.i. Commercial General Liability – General Aggregate
$5,000,000
Exception:

Vendor’s General Aggregate is only $3,000,000
(NO)
6.
ADDENDUM RESPONSES AND ACKNOWLEDGEMENT:
Attach addendum response(s) and acknowledgement(s) here.
(Addendum 1 and Addendum 2)

City of Glendale
Solicitation Number: RFP 26-05/42600003
ON-CALL TEMPORARY TRAFFIC BARRICADE

CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

rev 10/12/22

7.
CONFLICT OF INTEREST STATEMENT:
If Offeror indicated they have a conflict of interest on the Offer Sheet, Offeror must
provide details here. Please refer to the CONFLICT OF INTEREST section within
Exhibit 1 for required information to be included here.

3.3 Type of Signage for Road Closures

Front Wt.
4,428.20 lbs.
54%
Rear Wt.
3,714.80 lbs.
46%
GVWR
14,500.00 lbs.
GVW
8,143.00 lbs.
Remaining Payload Weight
6,357.00 lbs.
Driver/Passenger Weight
350.0 lbs.
Wheelbase (WB)
150 inches
Cab-to-Axle (CA)
127.5 inches
Body Length
14 Feet
Body Weight
2,100.0 lbs.
Back of Cab (BOC)
7.7 inches
Weight (lbs.)
Front
Rear
Total
Chassis
3,558.00
2,115.00
5,673.00
Chassis Equipment
19.00
1.00
20.00
Subtotal
3,577.00
2,116.00
5,693.00
Driver/Passengers
350.00
0.00
350.00
Body/Body Equipment
501.20
1,598.80
2,100.00
Payload
0.00
0.00
0.00
Total
4,428.20
3,714.80
8,143.00
GAWR/GVWR
6,630.00
11,020.00
14,500.00
GCWR
20,500.00
Chassis Equipment:
Code
Item
Center of
Gravity
Front
Axle
Rear
Axle
Total
04
White, Standard model specifications with power windows and power door locks, air conditioning, rear body
dome lamp switch, and an AM/FM/CD radio with Bluetooth
0.00
lbs.
0.00
lbs.
0.00
lbs.
IF6
Fire Extinguisher and Triangle Kit mounted in rear organizer on standard cab and under rear seat on crew cab
19.00
lbs.
0.00
lbs.
19.00
lbs.
I3G
65 mph top speed limit ( max cruise speed 60mph )
0.00
lbs.
0.00
lbs.
0.00
lbs.
UZF
Back up alarm
0.00
lbs.
1.00
lbs.
1.00
lbs.
I3Z
Spare keys (2 additional, 4 keys in total)
0.00
lbs.
0.00
lbs.
0.00
lbs.
Driver/Passengers:
Center of Gravity
Front Axle
Rear Axle
Total
Driver
front axle
350.00 lbs.
0.00 lbs.
350.0 lbs.
Body/Body Equipment:
Code
Item
Center of Gravity
Front Axle
Rear Axle
Total
Body
36 inches in front of the rear axle
501.20 lbs.
1,598.80 lbs.
2,100.00 lbs.
CHAPMAN ISUZU TRUCK
David Verrone
2025 AWP (2025 NPR-HD Gas Cab Chassis, 1F3 150"WB, 127.5"CA, 14,500 GVWR. White, Standard model
specifications with power windows and power door locks, air conditioning, rear body dome lamp switch, and an AM/
FM/CD radio with Bluetooth
Weight Distribution
Current report content is based on data as of 2024-06-05 20:22:39. Any performance-related calculations are offered solely as guidelines. Actual vehicle
performance will depend on your operating conditions. All Information, specifications and pricing in this application are based on the latest information
available. Isuzu Commercial Truck of America, Inc. reserves the right to discontinue or change, at any time, without prior notice, the pricing,
specifications, options, materials, equipment, design and models.
Page 2
Copyright (c) 2024 Isuzu Commercial Truck of America, Inc.
Initial: _______

EXHIBIT B
ON-CALL TEMPORARY TRAFFIC BARRICADE SERVICES
COMPENSATION
METHOD AND AMOUNT OF COMPENSATION
The method and amount of compensation is in accordance with Section 4 of this Agreement.
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the Project during
the entire term of the Project must not exceed $1,000,000.
DETAILED PROJECT COMPENSATION
Compensation is per RFP 26-05, attached below.

Trafficade Service, LLC