Agreement

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01/28/2025 
C 
AGREEMENT FOR 
Water and Wastewater Treatment Chemicals 
City of Glendale Solicitation No. IFB 25-43 
This Agreement for Water and Wastewater Treatment Chemicals  ("Agreement") is effective and entered into between 
CITY OF GLENDALE, an Arizona municipal corporation ("City"), and Norit Americas, Inc., a Texas corporation, 
authorized to do business in the State of Arizona, ("Contractor"), as of the _____ day of ____________, 2026.
RECITALS 
A.
City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, pursuant to Solicitation No. IFB 25-43 (the "Project");
B.
City desires to retain the services of Contractor to perform those specific duties and produce the specific
work as set forth in the Project attached hereto; and
C.
City and Contractor desire to memorialize their agreement with this document.
AGREEMENT 
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the 
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and 
Contractor agree as follows: 
1.
Key Personnel; Sub-contractors.
1.1 
Services.  Contractor will provide all services necessary to assure the Project is completed timely and 
efficiently consistent with Project requirements, including, but not limited to, working in close 
interaction and interfacing with City and its designated employees, and working closely with others, 
including other contractors or consultants, retained by City. 
1.2 
Project Team. 
a.
Project Manager.
(1)
Contractor will designate an employee as Project Manager with sufficient training,
knowledge, and experience to complete the Project and handle all aspects of the
Project (as determined by the City in its sole discretion); such that the work
produced by Contractor is consistent with applicable standards as detailed in this
Agreement;
(2)
The City must approve the designated Project Manager; and
(3)
To assure the Project schedule is met, Project Manager may be required to devote
no less than a specific amount of time as set out in Exhibit A.
b.
Project Team.
(1)
The Project Manager and all other employees assigned to the project by Contractor
will comprise the "Project Team."
(2)
Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Contractor.
c.
Discharge, Reassign, Replacement.
(1)
Contractor acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in the response to the Project's
solicitation.

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(2) 
Contractor will not discharge, reassign or replace or diminish the responsibilities of 
any of the employees assigned to the Project who have been approved by City 
without City's prior written consent unless that person leaves the employment of 
Contractor, in which event the substitute must first be approved in writing by City. 
(3) 
Contractor will change any of the members of the Project Team at the City's request 
if an employee's performance does not equal or exceed the level of competence that 
the City may reasonably expect of a person performing those duties or if the acts or 
omissions of that person are detrimental to the development of the Project. 
d. 
Sub-contractors. 
(1) 
Contractor may engage specific technical contractor (each a "Sub-contractor") to 
furnish certain service functions. 
(2) 
Contractor will remain fully responsible for Sub-contractor's services. 
(3) 
Sub-contractors must be approved by the City, unless the Sub-contractor was 
previously mentioned in the response to the solicitation. 
(4) 
Contractor shall certify by letter that contracts with Sub-contractors have been 
executed incorporating requirements and standards as set forth in this Agreement. 
2. 
Schedule.  The services will be undertaken in a manner that ensures the Project is completed timely and 
efficiently in accordance with the Project. 
3. 
Contractor’s Work. 
3.1 
Standard.  Contractor must perform services in accordance with the standards of due diligence, care, 
and quality prevailing among contractors having substantial experience with the successful furnishing 
of services for projects that are equivalent in size, scope, quality, and other criteria under the Project 
and identified in this Agreement. 
3.2 
Licensing.  Contractor warrants that: 
a. 
Contractor and Sub-contractors will hold all appropriate and required licenses, registrations 
and other approvals necessary for the lawful furnishing of services ("Approvals"); and 
b. 
Neither Contractor nor any Sub-contractor has been debarred or otherwise legally excluded 
from contracting with any federal, state, or local governmental entity ("Debarment"). 
(1) 
City is under no obligation to ascertain or confirm the existence or issuance of any 
Approvals or Debarments or to examine Contractor's contracting ability. 
(2) 
Contractor must notify City immediately if any Approvals or Debarment changes 
during the Agreement's duration and the failure of the Contractor to notify City as 
required will constitute a material default under the Agreement. 
3.3 
Compliance.  Services will be furnished in compliance with applicable federal, state, county and local 
statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards and 
criteria designated by City. 
Contractor must not discriminate against any employee or applicant for employment on the basis of 
race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or 
expression, genetic characteristics, familial status, U.S. military veteran status or any 
disability.  Contractor will require any Sub-contractor to be bound to the same requirements as stated 
within this section.  Contractor, and on behalf of any subcontractors, warrants compliance with this 
section.

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3.4 
Coordination; Interaction. 
a. 
For projects that the City believes requires the coordination of various professional services, 
Contractor will work in close consultation with City to proactively interact with any other 
professionals retained by City on the Project ("Coordinating Project Professionals"). 
b. 
Subject to any limitations expressly stated in the Project Budget, Contractor will meet to 
review the Project, Schedule, Project Budget, and in-progress work with Coordinating 
Project Professionals and City as often and for durations as City reasonably considers 
necessary in order to ensure the timely work delivery and Project completion. 
c. 
For projects not involving Coordinating Project Professionals, Contractor will proactively 
interact with any other contractors when directed by City to obtain or disseminate timely 
information for the proper execution of the Project. 
3.5 
Work Product. 
a. 
Ownership.  Upon receipt of payment for services furnished, Contractor grants to City, and 
will cause its Sub-contractors to grant to the City, the exclusive ownership of and all 
copyrights, if any, to evaluations, reports, drawings, specifications, project manuals, surveys, 
estimates, reviews, minutes, all "architectural work" as defined in the United States Copyright 
Act, 17 U.S.C § 101, et seq., and other intellectual work product as may be applicable ("Work 
Product"). 
(1) 
This grant is effective whether the Work Product is on paper (e.g., a "hard copy"), 
in electronic format, or in some other form. 
(2) 
Contractor warrants, and agrees to indemnify, hold harmless and defend City for, 
from and against any claim that any Work Product infringes on third-party 
proprietary interests. 
b. 
Delivery.  Contractor will deliver to City copies of the preliminary and completed Work 
Product promptly as they are prepared. 
c. 
City Use. 
(1) 
City may reuse the Work Product at its sole discretion. 
(2) 
In the event the Work Product is used for another project without further 
consultations with Contractor, the City agrees to indemnify and hold Contractor 
harmless from any claim arising out of the Work Product. 
(3) 
In such case, City shall also remove any seal and title block from the Work Product. 
4. 
Compensation for the Project. 
4.1 
Compensation.  Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $250,000, as specifically detailed in Exhibit B (the "Compensation"). 
4.2 
Change in Scope of Project.  The Compensation may be equitably adjusted if the originally 
contemplated scope of services as outlined in the Project is significantly modified. 
a. 
Adjustments to the Compensation require a written amendment to this Agreement and may 
require City Council approval. 
b. 
Additional services which are outside the scope of the Project contained in this Agreement 
may not be performed by the Contractor without prior written authorization from the City. 
c. 
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should 
any conflict arise between the provisions of this Agreement and the provisions found in the 
Exhibits and accompanying attachments, the provisions of this Agreement shall take priority 
and govern the conduct of the parties.

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5. 
Billings and Payment. 
5.1 
Applications. 
a. 
Contractor will submit monthly invoices (each, a "Payment Application") to City's Project 
Manager and City will remit payments based upon the Payment Application as stated below. 
b. 
The period covered by each Payment Application will be one calendar month ending on the 
last day of the month or as specified in the solicitation. 
5.2 
Payment. 
a. 
After a full and complete Payment Application is received, City will process and remit 
payment within 30 days. 
b. 
Payment may be subject to or conditioned upon City's receipt of: 
(1) 
Completed work generated by Contractor and its Sub-contractors; and 
(2) 
Unconditional waivers and releases on final payment from Sub-contractors as City 
may reasonably request to assure the Project will be free of claims arising from 
required performances under this Agreement. 
5.3 
Review and Withholding.  City's Project Manager will timely review and certify Payment Applications. 
a. 
If the Payment Application is rejected, the Project Manager will issue a written listing of the 
items not approved for payment. 
b. 
City may withhold an amount sufficient to pay expenses that City reasonably expects to incur 
in correcting the deficiency or deficiencies rejected for payment. 
6. 
Termination. 
6.1 
For Convenience.  City may terminate this Agreement for convenience, without cause, by delivering 
a written termination notice stating the Effective Termination date, which may not be less than 30 
days following the date of delivery. 
a. 
Contractor will be equitably compensated for Goods or Services furnished prior to receipt 
of the termination notice and for reasonable costs incurred. 
b. 
Contractor will also be similarly compensated for any approved effort expended and 
approved costs incurred that are directly associated with project closeout and delivery of the 
required items to the City. 
6.2 
For Cause.  City may terminate this Agreement for cause if Contractor fails to cure any breach of this 
Agreement within seven days after receipt of written notice specifying the breach. 
a. 
Contractor will not be entitled to further payment until after City has determined its damages.  
If City's damages resulting from the breach, as determined by City, are less than the equitable 
amount due but not paid Contractor for Service and Repair furnished, City will pay the 
amount due to Contractor, less City's damages, in accordance with the provision of § 5. 
b. 
If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay 
the difference to City immediately upon demand; however, Contractor will not be subject to 
consequential damages of more than $2,000,000 or the amount of this Agreement, whichever 
is greater. 
7. 
Conflict.  Contractor acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for 
cancellation of this Agreement in the event any person who is significantly involved in initiating, negotiating, 
securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or consultant of any 
other party to this Agreement. 
8. 
Insurance. 
8.1 
Requirements.  Contractor must obtain and maintain the following insurance ("Required Insurance"):

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a. 
Contractor and Sub-contractors.  Contractor, and each Sub-contractor performing work or 
providing materials related to this Agreement must procure and maintain the insurance 
coverages described below (collectively referred to herein as the "Contractor's Policies"), 
until each Party's obligations under this Agreement are completed. 
b. 
General Liability. 
(1) 
Contractor must at all times relevant hereto carry a commercial general liability 
policy with a combined single limit of at least $2,000,000 per occurrence and 
$4,000,000 annual aggregate for each property damage and contractual property 
damage. 
(2) 
Sub-contactors must at all times relevant hereto carry a general commercial liability 
policy with a combined single limit of at least $2,000,000 per occurrence. 
(3) 
This commercial general liability insurance must include independent contractors' 
liability, contractual liability, broad form property coverage, XCU hazards if 
requested by the City, and a separation of insurance provision. 
(4) 
These limits may be met through a combination of primary and excess liability 
coverage. 
c. 
Auto.  A business auto policy providing a liability limit of at least $2,000,000 per accident for 
Contractor and $2,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles. 
d. 
Workers' Compensation and Employer's Liability.  A workers' compensation and employer's 
liability policy providing at least the minimum benefits required by Arizona law. 
e. 
Notice of Changes.  Contractor's Policies must provide for not less than 30 days' advance 
written notice to City Representative of: 
(1) 
Cancellation or termination of Contractor or Sub-contractor's Policies; 
(2) 
Reduction of the coverage limits of any of Contractor or and Sub-contractor's 
Policies; and 
(3) 
Any other material modification of Contractor or Sub-contractor's Policies related 
to this Agreement. 
f. 
Certificates of Insurance. 
(1) 
Within 10 business days after the execution of the Agreement, Contractor must 
deliver to City Representative certificates of insurance for each of Contractor and 
Sub-contractor's Policies, which will confirm the existence or issuance of Contractor 
and Sub-contractor's Policies in accordance with the provisions of this section, and 
copies of the endorsements of Contractor and Sub-contractor's Policies in 
accordance with the provisions of this section. 
(2) 
City is and will be under no obligation either to ascertain or confirm the existence 
or issuance of Contractor and Sub-contractor's Policies, or to examine Contractor 
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the 
event that any coverage does not comply with the requirements of this section. 
(3) 
Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the 
Agreement. 
g. 
Other Contractors or Vendors. 
(1) 
Other contractors or vendors that may be contracted with in connection with the 
Project must procure and maintain insurance coverage as is appropriate to their 
particular contract.

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(2)
This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name the
parties as additional insured parties and certificates of insurance).
h.
Policies.  Except with respect to workers' compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.
(1)
The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.
(2)
All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.
8.2 
Sub-contractors. 
a.
Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.
b.
City may consider waiving these insurance requirements for a specific Sub-contractor if City
is satisfied the amounts required are not commercially available to the Sub-contractor and
the insurance the Sub-contractor does have is appropriate for the Sub-contractor's work
under this Agreement.
c.
Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.
8.3 
Indemnification. 
a.
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an "Indemnified
Party," collectively, the "Indemnified Parties"), for, from, and against any and all claims,
demands, actions, damages, judgments, settlements, personal injury (including sickness,
disease, death, and bodily harm), property damage (including loss of use), infringement,
governmental action and all other losses and expenses, including attorneys' fees and litigation
expenses (each, a "Demand or Expense"; collectively, "Demands or Expenses") asserted by
a third-party (i.e. a person or entity other than City or Contractor) and that arises out of or
results from the breach of this Agreement by the Contractor or the Contractor’s negligent
actions, errors or omissions (including any Sub-contractor or other person or firm employed
by Contractor), whether sustained before or after completion of the Project.
b.
This indemnity and hold harmless provision applies even if a Demand or Expense is in part
due to the Indemnified Party's negligence or breach of a responsibility under this Agreement,
but in that event, Contractor shall be liable only to the extent the Demand or Expense results
from the negligence or breach of a responsibility of Contractor or of any person or entity
for whom Contractor is responsible.
c.
Contractor is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
9.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrants
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate to
their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The Contractor or
subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement and may result
in the termination of the Agreement by the City under the terms of this Agreement. The City retains the legal
right to randomly inspect the papers and records of the other party to ensure that the other party is complying
with the above-mentioned warranty. The Contractor and subcontractor warrant to keep their respective

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papers and records open for random inspection during normal business hours by the other party. The parties 
shall cooperate with the City’s random inspections, including granting the inspecting party entry rights onto 
their respective properties to perform the random inspections and waiving their respective rights to keep such 
papers and records confidential. 
10.  
No Boycott of Israel.  To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby 
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a 
boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393. 
11. 
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and during 
the term of this Agreement, will not use: 
a.  
the forced labor of ethnic Uyghurs in the People’s Republic of China;  
b. 
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s 
Republic of China; and  
c. 
any contractors, subcontractors or suppliers that use the forced labor or any goods or 
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. 
12. 
Attestation of PCI Compliance.  When applicable, the Contractor will provide the City annually with a 
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an 
officer of Contractor with oversight responsibility. 
13. 
Notices. 
13.1 
A notice, request or other communication that is required or permitted under this Agreement (each 
a "Notice") will be effective only if: 
a. 
The Notice is in writing; and 
b. 
Delivered in person or by overnight courier service (delivery charges prepaid), certified or 
registered mail (return receipt requested); and 
c. 
Notice will be deemed to have been delivered to the person to whom it is addressed as of 
the date of receipt, if: 
(1) 
Received on a business day, or before 5:00 p.m., at the address for Notices identified 
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight courier 
service on or before 5:00 p.m.; or 
(2) 
As of the next business day after receipt, if received after 5:00 p.m. 
d. 
The burden of proof of the place and time of delivery is upon the Party giving the Notice; 
and 
e. 
Digitalized signatures and copies of signatures will have the same effect as original signatures. 
13.2 
Representatives. 
a. 
Contractor.  Contractor's representative (the "Contractor's Representative") authorized to 
act on Contractor's behalf with respect to the Project, and his or her address for Notice 
delivery is: 
Norit Americas, Inc. 
c/o  Amber Lewis 
3200 University Ave 
Marshall, TX 75670 
amber.lewis@norit.com 
 
b. 
City.  City's representative ("City's Representative") authorized to act on City's behalf, and 
his or her address for Notice delivery is:

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City of Glendale 
c/o  Anne Shadle 
5970 W. Brown St. 
Glendale, Arizona 85302 
(623) 930-2864 
 
With required copy to: 
 
City Manager 
 
 
 
City Attorney 
City of Glendale  
 
 
City of Glendale 
5850 West Glendale Avenue 
 
5850 West Glendale Avenue 
Glendale, Arizona 85301  
             Glendale, Arizona 85301 
c. 
Concurrent Notices. 
(1) 
All notices to City's representative must be given concurrently to City Manager and 
City Attorney. 
(2) 
A notice will not be deemed to have been received by City's representative until the 
time that it has also been received by City Manager and City Attorney. 
(3) 
City may appoint one or more designees for the purpose of receiving notice by 
delivery of a written notice to Contractor identifying the designee(s) and their 
respective addresses for notices. 
d. 
Changes.  Contractor or City may change its representative or information on Notice, by 
giving Notice of the change in accordance with this section at least ten days prior to the 
change. 
14. 
Financing Assignment.  City may assign this Agreement to any City-affiliated entity, including a non-profit 
corporation or other entity whose primary purpose is to own or manage the Project. 
15. 
Entire Agreement; Survival; Counterparts; Signatures. 
15.1 
Integration.  This Agreement contains, except as stated below, the entire agreement between City 
and Contractor and supersedes all prior conversations and negotiations between the parties regarding 
the Project or this Agreement. 
a. 
Neither Party has made any representations, warranties or agreements as to any matters 
concerning the Agreement's subject matter. 
b. 
Representations, statements, conditions, or warranties not contained in this Agreement will 
not be binding on the parties. 
c. 
The solicitation, any addendums and the response submitted by the Contractor are 
incorporated into this Agreement as if attached hereto.  Any Contractor response modifies 
the original solicitation as stated.  Inconsistencies between the solicitation, any addendums 
and the response or any excerpts attached as Exhibit A and this Agreement will be resolved 
by the terms and conditions stated in this Agreement. 
15.2 
Interpretation. 
a. 
The parties fairly negotiated the Agreement's provisions to the extent they believed necessary 
and with the legal representation they deemed appropriate. 
b. 
The parties are of equal bargaining position and this Agreement must be construed equally 
between the parties without consideration of which of the parties may have drafted this 
Agreement. 
c. 
The Agreement will be interpreted in accordance with the laws of the State of Arizona.

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15.3 
Survival.  Except as specifically provided otherwise in this Agreement, each warranty, representation, 
indemnification and hold harmless provision, insurance requirement, and every other right, remedy 
and responsibility of a Party, will survive completion of the Project, or the earlier termination of this 
Agreement. 
15.4 
Amendment.  No amendment to this Agreement will be binding unless in writing and executed by 
the parties.  Any amendment may be subject to City Council approval.  Electronic signature blocks 
do not constitute execution. 
15.5 
Remedies.  All rights and remedies provided in this Agreement are cumulative and the exercise of 
any one or more right or remedy will not affect any other rights or remedies under this Agreement 
or applicable law. 
15.6 
Severability.  If any provision of this Agreement is voided or found unenforceable, that determination 
will not affect the validity of the other provisions, and the voided or unenforceable provision will be 
deemed reformed to conform to applicable law. 
15.7 
Counterparts.  This Agreement may be executed in counterparts, and all counterparts will together 
comprise one instrument. 
16. 
Term.   
 
16.1  
Extensions. The term of this Agreement commences upon the effective date and continues for a one 
(1)-year initial period.  The City may, at its option and with the approval of the Contractor, extend 
the term of this Agreement an additional four (4) years, on an annual basis.  Contractor will be notified 
in writing by the City of its intent to extend the Agreement period at least thirty (30) calendar days 
prior to the expiration of the original or any extension period.  Price adjustments will only be reviewed 
prior to the extension period and any such price adjustment will be a determining factor for any 
renewal.  There are no automatic extensions or renewals of this Agreement. 
 
16.2 
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including 
 
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a 
 
month-to-month basis for a maximum of six (6) months to allow for the City to complete its 
 
procurement process to select a vendor to provide the services/materials similar to those provided 
 
under this Agreement.  The City will notify the Contractor in writing of its intent to extend the 
 
Agreement at least thirty (30) calendar days prior to the expiration of the Term.  Any extension 
 
provided under this subsection will continue under the same terms and conditions as in effect 
 
immediately prior to the expiration of the then-current term.  
17. 
Dispute Resolution.  Any controversy or claim arising out of or relating to this contract, or the breach 
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s 
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any 
court having jurisdiction thereof. 
18. 
Cooperative Use of Contract.  This agreement may be extended for use by other governmental agencies 
and political subdivisions of the State.  Any such usage by other entities must be in accord with the ordinances, 
charter, rules and regulations of the respective entity and the approval of the Contractor and City.  For a list 
of SAVE members, click on the following link: http://www.mesaaz.gov/business/purchasing/save 
19. 
Exhibits.  The following exhibits, with reference to the term in which they are first referenced, are 
incorporated by this reference. 
Exhibit A 
Project 
Exhibit B 
Compensation 
 
(Signatures appear on the following page.)

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The parties enter into this Agreement as of the Effective Date shown above. 
City of Glendale, 
an Arizona municipal corporation 
____________________________________
By:  Patrick S. Banger
Its:  City Manager 
ATTEST: 
Julie K. Bower 
City Clerk 
(SEAL) 
APPROVED AS TO FORM: 
Michael D. Bailey 
City Attorney 
Norit Americas, Inc., 
a Texas corporation 
_________________________________________ 
By:  Amber Lewis 
Its:  Inside Sales

EXHIBIT A 
WATER AND WASTEWATER TREATMENT CHEMICALS 
PROJECT 
Norit Americas, Inc. will provide the following chemical per the scope of work of IFB 25-43: 
Powdered Activated Carbon (PAC)

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
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1. INTRODUCTION     
 
The City of Glendale, Arizona (City), is requesting bids from qualified vendors for the 
purchase and delivery of various chemicals for the treatment of water and wastewater 
on an as-needed basis. These chemicals will be used for the production of drinking water 
and reclaimed water, and the treatment of wastewater. The resulting Agreement shall 
provide for all materials in this contract. Unit pricing shall be firm, include the cost of 
freight and all other associated direct or indirect costs, excluding taxes. 
 
2. OBJECTIVES 
The Water Services Department is requesting bids for the purchase of water and 
wastewater treatment chemicals to help with their mission of delivering clean, safe water 
to its customers. It is not expected that any one vendor can provide all the chemical 
needs for the City. Each line item will be awarded separately. The city reserves the right 
to award primary and secondary contracts for any product to ensure continuity of 
supply. 
 
3. GENERAL SPECIFICATIONS  
Orders for chemicals shall be on an as-needed basis and delivered to storage tanks 
located at any one of the following Water Services Department locations after receipt of 
order is given: 
 
Oasis Water Treatment Plant 
Cholla Water Treatment Plant 
7070 W Northern Ave. 
4805 W Cholla St. 
Glendale, AZ 85303 
Glendale, AZ 85304 
 
Pyramid Peak Water Treatment Plant 
West Area Water Reclamation Facility 
28101 N 63rd Ave. 
5901 N Glen Harbor Blvd. 
Phoenix, AZ 85083 
Glendale, AZ 85307 
 
Arrowhead Water Reclamation Facility 
83rd Ave Lift Station 
8180 W Union Hills Dr. 
17500 N 83rd Ave. 
Glendale, AZ 85308 
Glendale, AZ 85308 
 
Raw Sewage Pump Station (RSPS) 
9802 W Camelback Rd. 
Glendale, AZ 85307 
 
4. QUANTITIES  
The quantities referenced in this solicitation are estimates ONLY and are to be used for 
information purposes only. No commitment to any quantity is made during this 
contract.    
 
5. BRAND NAME OR EQUIVALENT 
5.1. All chemicals must conform to NSF International Standard 60 and/or appropriate 
AWWA/ANSI Standards.

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
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5.2. All chemicals shall be sampled and analyzed by the City’s laboratory before being 
given a receipt of goods and permitted to be unloaded. 
5.3. If the City deems the product to not be within product specifications, that load will 
be rejected. The City will not pay for this delivery or any charges of non-delivery. 
 
6. DELIVERY 
6.1. All deliveries shall be FOB Destination with freight prepaid and allowed to the 
various locations listed in this solicitation and any other location requested by the 
Water Services Department. 
6.2. Fuel surcharge shall not apply. 
6.3. Deliveries are to be made during the hours specified for each location shown in the 
Technical Specifications. 
6.4. After-hour deliveries may be rejected or required to wait until the next business 
day. 
6.5. Deliveries shall be made as scheduled and confirmed. Delayed deliveries shall not 
extend beyond 48 hours. 
6.6. The City may require deliveries within 48 to 72 hours of placing order during times 
of high usage or emergencies. 
6.7. Contractor delivery vehicles shall have all necessary equipment with which to 
handle and unload product in a safe and secure manner. 
6.8. Drivers shall be fully trained in all aspects of safe product handling. They shall 
wear all required protective equipment while making deliveries. Failure to do so 
will result in removal from the facility. 
6.9. Delivery drivers shall comply with any special instructions given upon arrival and 
shall maintain a pleasant, professional demeanor while visiting the facility. Failure 
to do so will result in removal from the facility. 
6.10 The City will not permit overnight parking at City facilities. 
6.11 If during delivery and unloading the supplier causes products to be spilled or 
otherwise improperly discharged from storage vessels, piping, hoses, and 
connections, the supplier shall contain, clean up and return the site to the 
condition existing before the spill. The City shall not be liable for the costs of 
containment, clean up and returning the site to the pre-spill conditions. The 
supplier shall notify the City immediately in the case of a spill or accident. If a spill 
is detected by City personnel after a delivery has been made and it has not been 
contained, cleaned up or disposed of, the City will immediately contain, clean up 
and return the site to the condition existing before the spill. The supplier shall, in 
this case, be liable for the cost of containment, clean up and restoration. 
7. TECHNICAL SPECIFICATIONS 
7.1 SODIUM HYDROXIDE (CAUSTIC SODA), 25% 
A. The following is the minimum specification for Caustic Soda: 
i. The material is to meet the American Water Works Association (AWWA) 
Standard B501-03, latest revision. 
ii. The material shall contain approximately 25% + 1 sodium Hydroxide 
(NaOH). 
iii. The sodium hydroxide supplied shall contain no soluble material or organic 
substances in quantities capable of producing deleterious or injurious

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
5
effects on the health of those consuming water that has been treated 
properly with the sodium hydroxide. 
iv. Potable drinking water application – Chlorine scrubber – 20% Rayon grade 
Sodium Hydroxide 
B. Bidder shall include with the offer, the formula used to calculate dry weight 
from gallons/wet weight. 
C. Invoice pricing shall be per gallon. 
D. Delivery: 
i. The trucks shall be self-unloading and be equipped with delivery hoses with 
2” and 1½” female quick disconnects. 
ii. Shipments shall be made in tank trucks that do not degrade the Caustic 
Soda. 
iii. The supplier must provide an "Affidavit of Compliance" that the material 
complies with the American Water Works Association (AWWA) B501-03 
standard. 
iv. Safety Data sheets (SDS) will be provided with each delivery. 
v. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, Monday – 
Friday, unless otherwise specified. 
vi. Deliveries shall be made within two (2) working days of an order. 
E. Delivery locations and storage capacities are: 
i. 83rd Ave Lift Station 1    
    800 gallons 
7500 N 83rd Ave. 
Glendale, AZ 85308 
 
ii. Raw Sewage Pump Station    
    500 gallons 
9802 W Camelback Rd. 
Glendale, AZ 85307 
 
iii. Cholla Water Treatment Plant 
  2,100 gallons 
4805 W Cholla St. 
Glendale, AZ 85034 
 
iv. Pyramid Peak Water Treatment Plant 
 2,100 gallons 
28001 N 63rd Avenue 
Pheonix, AZ 85083 
 
 
F. Approximate annual requirements 
55,000 gallons 
 
7.2 SODIUM HYPOCHLORITE 
A. Following is the minimum specification for sodium hypochlorite: 
i. The sodium hypochlorite provided shall be suitable for use in disinfection 
of drinking water, wastewater treatment and meeting the following criteria: 
 
CHEMICAL PROPERTIES 12.5% 
a. Appearance: A green to yellow colored solution 
b. Specific Gravity @ 68°F 1.196 min C. 
c. Density lbs/gal@ 68°F 9.96 min

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
6
d. Excess Sodium Hydroxide (wt.%) 0.2 – 1.0 E 
e. Excess Sodium Carbonate (wt.%) 0.25 max 
f. Available Chlorine (GPL) 142 
g. Available Chlorine (wt.%) 11.9 
h. NaOCI by weight  
12.5% min 
i. Excess NaOH 
  1.0% max 
j. Alkalinity 
 
  1.5% max 
 
B. Each bidder shall supply the chemical analysis of the proposed solution with 
the bid and also on a semi-annual basis. 
C. Award 
i. The City reserves the right to award primary and secondary contracts for 
this product in order to ensure continuity of supply. The secondary 
contract(s) will be used if the primary supplier is unable to fill a particular 
delivery request within two (2) working days. 
D. Invoice pricing shall be per gallon. 
E. Delivery: 
i. The City expects any Contractor to accept only those orders which can be 
delivered within the time frame requested. If deliveries consistently (50% or 
more) do not meet the five working day time frame, the City reserves the 
right to utilize the alternate supplier for the remainder of the contract. 
ii. The Contractor shall be able to deliver a minimum of 1,500 gallons or totes, 
as specified under F below to each site by tank truck. Trucks shall be 
equipped with pumps and hoses, 2” female quick disconnect, to transfer 
the chemical. 
iii. Delivery truck drivers shall be equipped with the proper personal protective 
equipment (apron, goggles, face shield, gloves) for use during off-loading. 
iv. Delivery truck drivers shall stop at the administration building to sign in and 
have plant duty operator paged for assistance. 
v. The delivery truck driver and the plant operator shall together confirm the 
specific chemical and quantity being delivered and confirm that the 
chemical is being delivered to a tank with the same chemical as that in the 
delivery truck. 
vi. Safety Data sheets (SDS) will be provided with each delivery. 
vii. Deliveries shall be made on weekdays between 7:30 AM and 2:00 PM. No 
deliveries will be accepted on weekends or City holidays. Deliveries must 
arrive with sufficient time to unload before 3:00 PM local Arizona time. 
F. Delivery locations and storage capacities are: 
i. West Area Water Reclamation Facility 
  10,000 gallons  
5901 N Glen Harbor Blvd 
Glendale, AZ 85307

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
7
ii. Arrowhead Water Reclamation Facility 
5,000 gallons 
8180 W Union Hills Dr. 
Glendale, AZ 85308 
iii. 83rd Avenue Lift Station 
           800 gallons 
17500 N 83rd Ave 
Glendale, AZ 85308 
iv. Raw Sewage Pump Station 
           500 gallons 
9802 W Camelback Rd 
Glendale, AZ 85307 
v. Oasis Water Treatment Plant 
           275 gallon tote 
7070 W Northern Ave 
Glendale, AZ 85303 
vi. Cholla Water Treatment Plant 
           275 gallon tote 
4805 W Cholla St 
Glendale, AZ 85034 
G. Approximate Annual Requirement  
     350,000 gallons 
 
7.3. FERRIC CHLORIDE, 40% LIQUID 
A. Following is the minimum specification for 40% liquid ferric chloride: 
i. The Liquid Ferric Chloride shall be suitable for use in water treatment and 
meet the following criteria: 
a. Fe (III) 
13.1 – 14.5% 
b. FeCL3 (AWWA Equivalent) 
37 – 42% 
c. Fe (II) 
<0.25% 
d. Free HCI 
<0.25% 
e. Sulfur as Sulfate 
3 – 5% 
f. Water-Insoluble Matter 
<0.1% 
g. Specific Gravity 
1.3 – 1.5, 1.4 Av. 
h. Barium 
<1 mg/kg 
i. Cadmium 
<1 mg/kg 
j. Chromium 
<50 mg/kg 
k. Copper 
<50 mg/kg 
l. Lead 
<5 mg/kg 
m. Nickel 
<40 mg/kg 
n. Silver 
<1 mg/kg 
o. Zinc 
<100 mg/kg 
p. Magnesium 
<100 mg/kg 
q. Molybdenum 
<2 mg/kg 
r. Titanium 
<50 mg/kg 
s. Antimony 
<10 mg/kg 
t. Selenium 
<10 mg/kg 
u. Mercury 
<10 mg/kg 
B. Each bidder must provide the mathematical conversion formula of the 
anhydrous material to aqueous solution with their offer. This conversion

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
8
formula will be used for the duration of the contract. 
C. Each bidder shall also supply the chemical analysis of the proposed solution 
with the bid, and also on a semi-annual basis. 
D. If there are charges for split shipments or excess unloading time, charges must 
be explained in a separate memo attached to the pricing page and noted as an 
exception on the bid form. 
E. Invoice pricing shall be per gallon. 
F. Award: The City reserves the right to award primary and secondary contracts 
for this product in order to ensure continuity of supply. 
i. The secondary contract will be used if the primary supplier is unable to fill 
a particular delivery request within two (2) days or if product is out of 
specification. 
ii. If deliveries consistently (10% or more) do not meet the two-day time frame 
after an order is placed, the City reserves the right to change to the alternate 
supplier for the remainder of the contract. 
G. Delivery: 
i. The laboratory analysis confirming the percent solution shall accompany 
each load delivered. Each shipment delivered must be accompanied by the 
chemical analysis plus the volume and weight. Shipments received which do 
not meet these requirements may be refused. If particulates are found in 
the inlet filters, the City will have the right to refuse delivery without penalty. 
The City will be testing each load by ceric sulfate titration with ferroin 
indicator. If the company and City results are not within 10%, the City 
reserves the right to adjust the invoice based on the test results. Repeated 
violations are grounds for contract termination. 
ii. Safety Data sheets (SDS) must be provided with each delivery. 
iii. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, Monday – 
Friday, unless otherwise specified. 
iv. The contractor shall supply all necessary hoses and leak-proof fittings. 
H. Delivery location and storage capacity are: 
i. Pyramid Peak Water Treatment Plant 
36,000 gallons 
28001 N 63rd Ave 
Phoenix, AZ 85083 
I. Approximate Annual Requirements: 332,000 gallons (83 truckloads) 
 
7.4 ALUMINUM SULFATE, LIQUID 
A. The following is the minimum specification for Liquid Aluminum Sulfate: 
i. Material shall be the purified type, meeting the American Water Works 
Association (AWWA) Standard B-403-03, latest revision. No heavy metal 
shall exceed 5 ppm in the liquid sample. The alum shall contain no material 
in quantities capable of producing deleterious or injurious effects on the

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
9
health of those consuming water that has been treated properly with 
aluminum sulfate. 
ii. The AI2(SO4)3*I4H2O concentration shall be approximately 48% with up to 
1% of free acid. 
iii. Material of questionable quality will be analyzed by an independent 
laboratory. If it does not meet the specifications the supplier will be required 
to remit payment to the laboratory for the analysis and remove the rejected 
material from the plant site. 
iv. The City reserves the right to reject shipments that have crystallized or do 
not meet quality specifications. 
v. A chemical analysis, which includes specific gravity and percent Al2O3 must 
be included with each shipment. 
vi. Contractor must provide a sample of not less than one (1) pint with each 
delivery in a container provided by the Contractor. 
vii. Product, i.e., Alum, shall not be of the “bauxite” type. 
B. The bid must be accompanied by an "Affidavit of Compliance" of the material 
that the supplier proposes to deliver. 
C. Bidder shall include with their offer the formula used to calculate dry weight 
to gallons. 
D. Invoice pricing shall be per gallon. 
E. Delivery: 
i. Shipments shall be made in tank trucks, which will not degrade the 
Aluminum Sulfate. 
ii. The truck shall be self-unloading and be equipped with a 2" quick disconnect 
coupling. The Contractor must be able to deliver a minimum of 1,500 
gallons or totes, as specified under F below, to each site by tank truck. 
Trucks must be equipped with pumps and hoses, 2” female quick 
disconnect, to transfer chemical.  
iii. Delivery shall be made within two (2) days of an order. 
iv. Safety Data sheets (SDS) will be provided with each delivery. 
v. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, Monday – 
Friday, unless otherwise specified. 
F. Delivery locations and storage capacities are: 
i. Oasis Water Campus  
15,200 gallons 
7070 W. Northern Ave.  
Glendale, AZ 85303

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
10
ii. Cholla Water Treatment Plant  
35,000 gallons 
4805 W. Cholla Street  
Glendale, AZ 85304 
iii. Pyramid Peak Water Treatment Plant  
28,000 gallons 
28001 N. 63rd Avenue 
 
Phoenix, AZ 85083 
iv. West Area Water Reclamation Facility 
5,000 gallons or 
5901 N Glen Harbor Blvd 
275 gallon tote         
Glendale, AZ 85307 
 
G. Approximate Annual Requirements: 920,000 Gallons (230 truckloads) 
 
7.5 POWDERED ACTIVATED CARBON (PAC) 
A. The following is the minimum specification for Powdered Activated Carbon: 
i. The activated carbon must conform to American Water Works Association 
(AWWA) Standard B-600-05, latest edition, and will be of a type and quality 
suitable for use in water treatment, with the property of removing the 
objectionable tastes and odors caused by any organic or inorganic taste and 
odor producing bodies encountered in either raw or treated water supplies. 
Such material will be designated as water purification grade of activated 
carbon and will be supplied in powdered form.  
ii. Material of questionable quality will be analyzed by an independent 
laboratory. If it does not meet the specifications the supplier will be required 
to remit payment to the laboratory for the analysis and remove the rejected 
material from the plant site. The City reserves the right to reject shipments 
that do not meet quality specifications. 
iii. A certified analysis giving fineness, apparent density, moisture content, 
tannin, iodine, and phenol adsorption value shall be submitted with the 
chemical bid. Failure of carbon to meet any of the following requirements 
shall be sufficient grounds for rejection of bid. 
iv. The product must be manufactured in the United States. 
v. The product must be equal in performance to HydroDarco B as supplied by 
Norit Americas, Inc. (this is the most suitable type product that works in 
our type of source water treatment) 
vi. The powdered activated (PAC) carbon shall contain no substances in 
quantities capable of producing deleterious or injurious effects on the health 
of those consuming the water which has been treated properly with the 
P.A.C. 
B. Invoice pricing shall be per dry pound.

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
11
C. Delivery: 
i. Shipments shall be made in trucks which do not degrade the PAC. 
ii. The truck shall be self-unloading and be equipped with a 4" 
quick disconnect coupling. 
iii. Delivery shall be made within fifteen (15) days of an order. 
iv. Safety Data sheets (SDS) must be provided with each delivery. 
v. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, Monday 
– Friday, unless otherwise specified. 
D. Delivery location and storage capacity are: 
i. Pyramid Peak Water Treatment Plant 
 160,000 pounds 
28001 N 63rd Ave 
Phoenix, AZ 85083 
 
E. Approximate Annual Requirements: 160,000 dry pounds  (3 truckloads) 
 
 
 
 
 
    
         
7.6 SODIUM CHLORITE, 25% LIQUID 
A. The following is the minimum specifications for Sodium Chlorite: 
i. The material shall meet the American Water Works Association 
(AWWA) Standard B- 303-05, and be NSF approved. 
ii. Properties of the Sodium Chlorite must meet the following: 
a. Sodium Chlorite 
315 g/l 
b. By weight active Chlorite 
Min. 25% 
c. Sodium Nitrate or Sodium Chloride 
Max. 5% 
d. Chlorate content 
<0.5% 
e. Inerts (sodium salts) 
Max. 1% 
f. Arsenic 
Max. 0.003% 
g. Water (approximately) 
69% 
h. Total alkalinity (maximum as CaCO3) 
13,000 mg/l 
i. Silicate 
<0.002% 
j. Density: approximately 10.35 lbs. per gallon  
at 68 F 
k. The pH shall be strongly alkaline 
l. Appearance shall be clear with a slight yellow 
color 
m. The material will be stable indefinitely when 
stored as an alkaline stock solution 
iii. The sodium chlorite must not contain inorganic or organic substances in 
quantities capable of producing deleterious or injurious effects on the health 
of those consuming water that has been properly treated with the chemical.

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
12
B. The bid must be accompanied by an analysis of the material that the supplier 
proposes to deliver. 
C. The successful bidder must not deliver any material which causes plugging of 
the chlorine dioxide generator. If such material is delivered, the supplier will 
forfeit the bid for the remainder of the contract and the next lowest bidder will 
be selected. The material causing the generator to plug may be removed at the 
expense of the contractor. 
D. Invoice pricing shall be per pound. 
E. Delivery: 
i. Shipment must be made in stainless steel, or other suitable 
material tank trucks, which do not degrade the material in any way. 
ii. The truck shall be self-unloading and be equipped with a 2" quick 
disconnect coupling. 
iii. Safety Data sheets (SDS) must be provided with each delivery. 
iv. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, 
Monday – Friday, unless otherwise specified. 
v. Delivery shall be made within seven (7) days of an order. 
 
F. Delivery locations and storage capacities are: 
i. Pyramid Peak Water Treatment Plant 
6,500 gallons 
28001 N 63rd Ave 
Phoenix, AZ 85083 
 
ii. Cholla Water Treatment Plant 
11,200 gallons 
4805 W Cholla St 
Glendale, AZ 85304 
 
G. Approximate Annual Requirements: 70,000 gallons (16 truckloads) 
 
7.7 HYDROFLUOROSILICIC ACID 
A. The following is the minimum specifications for Fluorosilicic Acid: 
i. Fluorosilicic Acid shall be free of heavy metals for treatment of potable 
water supplies. Product shall contain no impurities capable of producing ill 
effects on the health of those consuming water that has been treated 
properly and be NSF approved. 
ii. Fluorosilicic Acid at 24.5%, +/-1% (need consistency in delivery) as 
determined by lab analysis, to meet American Water Works Association 
(AWWA) Standard B703-06, latest revision. 
a. The Fluorosilicic Acid solution supplied under these provisions and

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
13
specifications shall be clean and free from all dirt, wood, and particulate 
matter which could cause pumping failure; shall meet the requirements 
of American Water Works Association (AWWA) B703-06 and Water 
Chemical Codex, as last revised; and shall be furnished as specified. 
b. The maximum concentration of the chemical elements; arsenic, 
cadmium, chromium, copper, nickel, and lead shall not exceed 200 
milligrams per liter as individual elemental concentrations of 1,200 
milligrams per liter collectively. 
c. Inorganic impurities shall be determined by the procedures described 
in the “heavy metals” sections of the latest edition of Standard Methods 
for the Examination of Water and Wastewater or in the manual of 
Methods for Chemical Analysis of Water and Wastes, as least revised, 
published by the United States Environmental Protection Agency. 
iii. Contractor must provide a sample of not less than one (1) pint with each 
delivery in a container provided by the contractor. 
a. The City reserves the right to reject shipments that do not meet quality 
specifications. 
b. “A 
CERTIFICATE 
OF 
ACCURATE 
ANALYSIS 
(PRODUCT 
CONCENTRATION LEVEL), SPECIFIC TO EACH DELIVERY, MUST 
ACCOMPANY EACH AND EVERY DELIVERY RESULTING FROM THIS 
INVITATION FOR BID.” 
c. The City of Glendale will notify the Contractor when a shipment of 
Fluorosilicic Acid as specified herein has failed to meet the requirements 
of 24.5% +/-1%. 
d. The samples will be stored by the City in a cool dry place for not more 
than thirty (30) calendar days after notifying the Contractor of the 
results of the testing. 
e. The samples will be tested for compliance with the Fluorosilicic Acid 
content, using the hydrogen titration method, as specified in Section 
5.2 of American Water Works Association (AWWA) B703-06. 
f. Material of questionable quality will be analyzed by an independent 
laboratory. If it does not meet the specifications the supplier will be 
required to remit payment to the laboratory for the analysis and remove 
the rejected material from the plant site. 
B. Bid price offered shall be based on price per pound 100% dry weight equivalent. 
i. Bidder shall include with their offer the formula used to calculate dry 
weight from: gallons/wet weight. 
C. Tank Trailer and Truck Tractor 
i. The truck tractor and tank trailer utilized for shipment of the Fluorosilicic 
Acid shall be in good condition and shall conform to all Federal, State, 
County, and city regulatory requirements as to licensing, dimensions,

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
14
weights, safety, and all other particulars. 
ii. Tank trailer and appurtenant valves and fittings for delivery and handling 
Fluorosilicic Acid shall conform to the requirements of the Department of 
Transportation and Bureau of Explosives. 
iii. The Contractor’s driver shall be responsible for the off-loading of the 
solution into the City’s facility. The driver shall be experienced in the 
transfer procedures and requirements for this type material, and completely 
knowledgeable in the application of any emergency procedures required 
during operation. 
D. Unloading 
i. The City shall provide, to the delivery addresses below, a stationary 
receiving tank for storage of Fluorosilicic Acid. The supplier shall provide 
necessary piping and/or hose to permit transfer of the Fluorosilicic Acid 
from the tank/trailer to the stationary receiving tanks. The transfer of the 
Fluorosilicic Acid from the tank trailer to the receiving tank will be 
performed by the supplier. The Contractor’s tank trucks shall have transfer 
equipment with a capacity that will complete the transfer of material within 
a three (3) hour period without the need for City assistance or equipment. 
ii. In no case shall demurrage be charged to the City. The Contractor shall be 
familiar with the unloading facilities at the delivery points set forth herein, 
either by personal inspection or by contacting the appropriate City of 
Glendale personnel. 
iii. It shall be the responsibility of the Contractor to provide all equipment and 
supplies necessary for the unloading. Unloading connections to be 
compatible with 2-inch “cam- lever” coupling (quick coupling) or 2” flange; 
air padding supplied with unloading. 
E. Invoice pricing shall gallon 
F. Deliveries 
i. Safety Data sheets (SDS) will be provided with each delivery. 
ii. Deliveries shall be between the hours of 7:30 AM and 4:30 PM, 
Monday – Friday, unless otherwise specified. 
iii. Deliveries shall be made within fifteen (15) days of an order. 
G. Delivery locations and storage capacities are: 
i. Oasis Water Campus 
4,000 gallons 
7070 W Northern Ave 
Glendale, AZ 85303 
 
ii. Cholla Water Treatment Plant 
4,000 gallons 
4805 W Cholla St 
Glendale, AZ 85304

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
15
iii. Pyramid Peak Water Treatment Plant 
4,000 gallons 
28001 N 63rd Ave 
Phoenix, AZ 85083 
H. Approximate Annual Requirements:   
 
24,000 gallons  
 
(6 truckloads) 
7.8 CATIONIC POLYMER, LIQUID CLARIFLOC C358 OR APPROVED EQUAL 
A. The following is the minimum specification for cationic polymer: 
i. The polymer must function in the pH range of 7.5 to 8.2 and must not 
depress or elevate the pH of the finished water. 
ii. The polymer shall not have any chemical in it that would cause the water 
treated with the polymer to exceed any Safe Drinking Water Standards. 
iii. The polymer must be completely water soluble and have a monomer content 
of less than 0.5%. 
iv. The polymer must be resistant to Potassium Permanganate and Chlorine 
oxidation. 
v. Polymer must conform to American Water Works Association (AWWA) 
Standard B453-06, latest edition. 
 
B. Minimum Vendor Qualifications: 
i. The bidder must have been in the business of water treatment polymer 
manufacturing for at least ten (10) years and must provide technical support 
in laboratory jar tests and plant testing as required. 
C. Invoice pricing shall be per pound. 
D. Deliveries 
i. The material is to be delivered in bulk truckloads as the City requests. 
Shipments shall be made in tank trucks, which will not degrade the polymer. 
The trucks shall be self-unloading and equipped with a 2" quick disconnect 
coupling. 
ii. Material Safety Data sheets (SDS) will be provided with each delivery. 
iii. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, 
Monday – Friday, unless otherwise specified. 
iv. Delivery shall be made within seven (7) days of an order. 
E. Delivery locations and storage capacities are: 
 
i. Oasis Water Campus 
  45,000 pounds 
7070 W Northern Ave 
Glendale, AZ 85303

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
16
ii. Cholla Water Treatment Plant 
  45,000 pounds 
4805 W Cholla St 
Glendale, AZ 85304 
 
iii. Pyramid Peak Water Treatment Plant 
 30,000 pounds 
28001 N 63rd Ave 
Phoenix, AZ 85083 
 
F. Approximate Annual Requirements:  
500,000 pounds (17 truckloads) 
 
7.9 CATIONIC POLYMER, LIQUID: CLARIFLOC C6220 POLYMER OR APPROVED 
EQUAL 
A. The following is the minimum specification for “L” polymer: 
i. The polymer must function in the pH range of 7.5 to 8.2 and must not 
depress or elevate the pH of the finished water. 
ii. The polymer shall not have any chemical in it that would cause the water 
treated with the polymer to exceed any Safe Drinking Water Standards. 
iii. The polymer must be completely water-soluble and have a monomer 
content of less than 0.5%. 
iv. The polymer must be resistant to Potassium Permanganate and Chlorine 
oxidation. 
v. Polymer approved equal substitute of clarifloc n-120 p. 
vi. Polymer must conform to American Water Works Association (AWWA) 
Standard B453- 06, latest edition. 
B. Minimum Vendor Qualifications: 
i. The bidder must have been in the business of water treatment polymer 
manufacturing for at least ten (10) years and must provide technical 
support in laboratory jar tests and plant testing as required. 
C. Invoice pricing shall be per pound. 
D. Deliveries 
i. The material is to be delivered in 2,300-pound totes or bulk truckloads as 
the City requests. Shipments shall be made in enclosed tractor trailers or 
tank trucks, which will not degrade the polymer. The bulk trucks shall be 
self-unloading and equipped with a 2” quick disconnect coupling. 
ii. Safety Data sheets (SDS) must be provided with each delivery. 
iii. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, Monday – 
Friday, unless otherwise specified. 
iv. Delivery shall be made within seven (7) days of an order.

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
17
E. Delivery location and storage capacity are:  
i. Cholla Water Treatment Plant 
4,600 pounds, 2 totes 
4805 W Cholla St 
Glendale, AZ 85304 
F. Approximate Annual Requirements:  
40,000 pounds. 
 
7.10 SODIUM BISULFITE, 40% 
A. The following are minimum specifications for Sodium Bisulfite. 
i. 
Sodium Bisulfite (NaHSO3) concentration - 37 to 41%. 
ii. Sulfur Dioxide content - 22.8 to 25.3%. 
iii. pH - 3 to 5. 
iv. Specific Gravity - 1.299 to 1.337 
v. Solution shall not contain particulates or organic contamination in amounts 
able to accumulate on inlet strainers with 1/32-inch perforations. 
vi. Heavy metals – less than 100 ppm 
B. Invoice pricing shall be per gallon. 
C. Deliveries 
i. Safety Data sheets (SDS) will be provided with each delivery. 
ii. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, 
Monday – Friday, unless otherwise specified. 
iii. Delivery hoses require 2” female quick disconnect. 
iv. Minimum delivery shall be 500 gallons. 
v. Delivery shall be made within two (2) days of an order.  
D. Delivery locations and storage capacities are: 
 
i. West Area Water Reclamation Facility 
1,000 gallons 
5901 N Glen Harbor Blvd 
Glendale, AZ 85307 
 
ii. Arrowhead Water Reclamation Facility 
1,200 gallons 
5901 N Glen Harbor Blvd 
and/or drums 
Glendale, AZ 85307 
 
E. Approximate Annual Requirements:  
24,000 gallons 
 
7.11 SALT – COURSE CRYSTAL, SOLAR DRIED – BLOWN IN 
 
A. The following are minimum specifications for Course Crystal Solar Dried Salt: 
i. Salt must contain no organic binders (salt pellets are not acceptable).

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
18
ii. Percentage NaCl by weight: 
a. Dry basis 96.3% minimum 
b. Wet 93.3% minimum 
iii. Calcium Sulfate 0.30% maximum 
iv. Magnesium Chloride 0.06% maximum 
v. Calcium Chloride 0.10% maximum 
vi. Magnesium Sulfate 0.02% maximum 
vii. Insolubles 0.10% maximum 
viii.Moisture (as H2O) 3.00% maximum 
ix. Lead 0.0007% maximum 
x. Copper 0.0003% maximum 
xi. Iron (as Fe) 0.002% maximum 
xii. Fluoride 0.01% maximum 
 
B. Invoice pricing shall be per pound 
C. Deliveries: 
i. Salt must be delivered by truck and blown into the storage tank. 
ii. Average delivery ranges from 5,000 pounds to 10,000 pounds depending on 
the site. 
iii. Product shall be delivered within one (1) working day of product request. 
iv. An SDS sheet shall be supplied with each delivery. 
v. Deliveries shall be made between 7:30 AM and 4:30 PM, Monday - Friday. 
D. Delivery locations and storage capacities are: 
i. Oasis Water Campus 
3-75 ton tanks 
7070 W Northern Ave. 
Glendale, AZ 85303 
 
ii. Well Site 50 
1-75 ton tank 
18773 N 64th Dr. 
Glendale, AZ 85308 
 
iii. Well Site 51    
1-30 ton tank 
7130 W Potter Dr. 
Glendale, AZ 85308 
 
Two future well sites with be added in the future.  
E. A 30-minute notification is required prior to delivery arriving on site.

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
19
F. Current Approximate Annual Requirements: 1,250,000 pounds (25 truckloads) 
Future Approximate Annual Requirements: 2,960,000 pounds 
7.12 LIQUID SODIUM THIOSULFATE, 30% 
 
A.  The following are minimum specifications for Liquid Sodium Thiosulfate. 
i. Sodium Thiosulfate (Na2S2O3) concentration - 30%. 
ii. Chemical Name/Synonyms: Sodium Thiosulfate, Aqueous Solution 
iii. CAS Number: 7772-98-7 
iv. pH – 7.5% solution, pH 8.6 (anhydrous basis). 
v. Specific Gravity - 1.2865 @ 16o C 
vi. OSHA 29 CFR 1910.1200 EVALUATION: Non-Hazardous 
vii. Appearance and Odor: Clear, pale-yellow liquid, odorless 
viii.Boiling Point: 110o C 
ix. Melting Point: -10o C 
 
B.  Invoice pricing shall be per gallon. 
 
C.  Deliveries 
i. Safety Data sheets (SDS) will be provided with each delivery. 
ii. Deliveries shall be between the hours of 7:30 AM and 3:00 PM,  
Monday – Friday, unless otherwise specified. 
iii. Delivery hoses require 2” female quick disconnect. 
iv. Minimum delivery shall be 500 gallons. 
v. Delivery shall be made within two (2) days of an order. 
 
D. Delivery locations and storage capacities are: 
i. West Area Water Reclamation Facility 
1,000 Gallons  
5901 N Glen Harbor Blvd 
Glendale, AZ 85307 
 
E. Approximate Annual Requirements:  
10,000 gallons 
 
7.13 CHLORINE, LIQUID – 2,000 lb and 150 lb CYLINDERS 
A. The following is the minimum specifications for Liquid Chlorine in both 2,000 
pound and 150-pound cylinders. 
i. The material shall meet the American Water Works Association (AWWA) 
Standard B301- 04, latest revision. 
ii. The chlorine must be 99.5 percent pure by volume. 
a. General: The liquid chlorine supplied under this standard shall contain 
no soluble mineral or organic substances in quantities capable of 
producing deleterious or injurious effects on the health of persons 
consuming water that has been treated properly with the liquid chlorine. 
b. Moisture: The liquid chlorine supplied shall be dry chlorine. Moisture 
shall not exceed 150 ppm (0.015 percent), by weight.

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
20
c. Heavy metals: The sum of all heavy metals shall not exceed 30 ppm 
(0.003 percent) expressed as lead. 
d. Lead shall not exceed 10 ppm (0.001 percent) reported as lead. 
e. Mercury shall not exceed 1 ppm (0.001 percent) reported as mercury. 
f. Arsenic shall not exceed 3 ppm (0.003 percent) reported as metallic 
arsenic. 
g. Nonvolatile residue: The total residue shall not exceed (1) 50 ppm 
(0.005 percent), by weight, in liquid chlorine as loaded by the 
manufacturer in tank cars and chlorine tank trucks, or (2) 150 ppm 
(0.015 percent), by weight, in liquid chlorine as packaged in cylinders 
or ton containers. 
h. Carbon tetrachloride: Carbon tetrachloride shall not exceed 100 ppm 
(0.010 percent). Testing for carbon tetrachloride is not required unless 
a carbon tetrachloride tail gas scrubbing system is used in the chlorine 
production unit or if it is used as a diluent for nitrogen trichloride. 
Consult with your manufacturer, packager, or supplier. 
i. Trihalomethanes: Trihalomethanes shall not exceed 300 ppm (0.030 
percent). 
iii. A new lead gasket shall be provided with each cylinder. 
B. Awarded Contractor(s) shall maintain a local twenty-four (24) hour emergency 
service for liquid chlorine that includes the following: 
i. The Contractor's representatives shall be equipped with the following 
minimum equipment when responding to an emergency call: 
a. Chlorine Institute Emergency Repair Kit for the type and size chlorine 
cylinders or containers supplied. 
b. Self-contained breathing apparatus suitable for entering and working 
in a concentrated chlorine atmosphere. 
c. One hundred (100) pounds chlorine-absorbing chemical, such as soda 
ash, sodium thiosulphate, etc. 
C. Any container which shows signs of leakage or if the fusible plugs are painted 
or taped over will be rejected by the City. 
D. Liquid chlorine shipping containers shall conform to applicable regulations of 
the Interstate Commerce Commissions. The containers shall be reconditioned, 
maintained and loaded in strict accordance with the latest edition of "Container 
Procedure at Chlorine Packaging Plant," issued by the Chlorine Institute, Inc. 
E. The Contractor(s) shall be responsible for the removal and safe disposal of all 
defective or leaking chlorine cylinders and containers, at his own expense 
except in the cases where the cause of the emergency is due to abuse in 
handling or negligence on the part of personnel of the City.

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
21
F. Procedures for the removal and disposal of defective or leaking cylinders or 
containers shall be approved by the City of Glendale Fire Department. 
G. The supplier shall include with the bid an "Affidavit of Compliance" stating that 
the chlorine complies with all applicable requirements of the American Water 
Works Association (AWWA) 301-04 Standard for liquid chlorine or furnishes a 
certified analysis of the liquid chlorine. 
H. Invoice pricing to be per pound. 
I. Deliveries. 
i. Safety Data sheets (SDS) must be provided with each delivery. 
ii. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, Monday – 
Friday, unless otherwise specified. 
iii. Delivery shall be within fifteen (15) days of an order for City of Glendale 
deliveries 
J. Delivery locations and storage capacities: 
i. Cholla Water Treatment Plant 
(6) 2,000 lb cylinders 
4805 W Cholla St 
Glendale, AZ 85034 
(6) 150 lb cylinders 
 
ii. Pyramid Peak Water Treatment Plant 
(10) 2,000 lb containers 
28001 N 63rd Ave 
 
Phoenix, AZ 85083 
K. Approximate Annual Requirements: 
i. 150 each 2000# Liquid Chlorine Containers  
ii. 12 each 150# Liquid Chlorine Cylinders 
 
7.14 SODIUM HYDROXIDE (CAUSTIC SODA), 50% 
A. The following is the minimum specification for Caustic Soda: 
i. The material is to meet the American Water Works Association (AWWA) 
Standard B501- 03, latest revision. 
ii. The material shall contain approximately 50% + 1 Sodium Hydroxide 
(NaOH). 
iii. The sodium hydroxide supplied shall contain no soluble material or 
organic substances in quantities capable of producing deleterious or 
injurious effects on the health of those consuming water that has been 
treated properly with the sodium hydroxide. 
B. Bidder shall include with their offer the formula used to calculate dry weight 
from gallons/wet weight. 
C. Invoice pricing to be per gallon.

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
22
D. Delivery: 
i. The trucks shall be self-unloading and be equipped with delivery hoses with 
1½” & 2” female quick disconnects. 
ii. Shipments shall be made in tank trucks that do not degrade the Caustic 
Soda. 
iii. Safety Data sheets (SDS) will be provided with each delivery. 
iv. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, Mon – 
Fri, unless otherwise specified 
v. Delivery required within five (5) days of placing order. 
E. Delivery locations and storage capacities: 
i. Oasis Water Campus 
13,000 gallons 
70708 W Northern Ave 
Glendale, AZ 85303 
 
ii. Cholla Water Treatment Plant 
18,000 gallons 
4805 W Cholla St 
Glendale, AZ 85304 
 
iii. Pyramid Peak Water Treatment Plant 
20,000 gallons 
28001 N 63rd Ave 
Phoenix, AZ 85083 
F. Approximate Annual Requirements:  465,500 gallons (133 truckloads) 
7.15 WESTATES COAL BASED PELLETIZED ACTIVATE CARBON (VOCARB P60) OR 
APPROVED EQUAL 
A. The following is the minimum specification for Pelletized Activated Carbon: 
i. Carbon Type 
Anthracite Coal 
ii. Mesh Size, U.S. Sieve 
4 x 6 
iii. Butane Activity 
23.5 per ASTM (D5742) 
iv. Hardness No., Wt.% 
95 
v. Moisture Content, Wt.% 
2 
vi. Apparent Density, g/cc 
0.46 – 0.53 
vii. Mean Pellet Diameter, mm 
4.0 
viii.CTC Activity 
60 per ASTM (D3467)\ 
 
A certified analysis giving carbon type, mesh size, butane activity, 
hardness, moisture content, apparent density, mean pellet diameter and 
CTC activity value must submitted with the chemical bid. Failure of carbon

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
23
to meet any of the requirements shall be sufficient grounds for rejection of 
bid. 
B. The product must be equal in performance to VoCarb P60 as supplied 
by Evoqua Water Technologies (Our odor control unit was originally 
designed to utilize this carbon) 
C. Invoice pricing to be per dry pound. 
D. Delivery: 
i. Shipments shall be made in trucks which do not degrade the pelletized 
activated carbon. 
ii. The truck shall be self-unloading. 
iii. Delivery shall be made within fifteen (15) days of an order. 
iv. Safety Data sheets (SDS) will be provided with each delivery. 
v. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, Monday 
– Friday, unless otherwise specified. 
E. Delivery location and storage capacity are: 
i. 83rd Ave Lift Station 
2,000 lbs 
17500 N 83rd Ave 
Glendale, AZ 85308 
F. Approximate Annual Requirements: 2,000 dry lbs (as needed basis). 
7.16 WESTATES IMPREGNATED PELLETIZED ACTIVATED CARBON (VOCARB UOCH-
KP) OR APPROVED EQUAL 
A. The following is the minimum specification for Pelletized Activated Carbon: 
i. Carbon Type 
Coal based activated carbon impregnated with 
potassium hydroxide 
ii. Substrate Iodine No., mgl2/g 
1000 min 
iii. Substrate Butane Activity  
27 min 
iv. Hardness No., Wt.% 
 
95 
v. Mean Pellet Diameter, mm 
4.0 – 4.25 
vi. Moisture Content, Wt.% 
15 Max 
vii. Apparent Density, g/cc 
 
0.62 
viii.H2S Capacity, gH2S/cc** 
@ 0 to 300 ppmv 0.15 
@3000 ppmv .014 
 
ix. Solubility (g/100g H2O) 
0oC 
20oC 
K2CO3 
105 
112

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
24
Na2CO3 
    7 
  14 
A certified analysis giving the above specification values shall be submitted 
with the chemical bid. Failure of carbon to meet any of the requirements 
shall be sufficient grounds for rejection of bid. 
 
x. The product must be equal in performance to VoCarb UOCH-KP as supplied 
by Evoqua Water Technologies (Our odor control unit was originally 
designed to utilize this carbon) 
B. Invoice pricing to be per dry pound. 
C. Delivery: 
i. Shipments shall be made in trucks which do not degrade the 
pelletized activated carbon. 
ii. The truck shall be self-unloading. 
iii. Delivery shall be made within fifteen (15) days of an order. 
iv. Safety Data sheets (SDS) will be provided with each delivery. 
v. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, Monday – 
Friday, unless otherwise specified. 
D. Delivery location and storage capacity are: 
i. Raw Sewage Pump Station 
6,500 lbs 
9802 W Camelback Rd 
Glendale, AZ 85307 
E. Approximate Annual Requirements: 6,500 lbs (dry wt. as needed basis). 
7.17 ACTIVATED CARBON SUBSTRATE BITUMINOUS COAL 
A. The following is the minimum specification for Activated Carbon Bituminous 
Coal: 
i. Substrate 
Bituminous Coal 
ii. Particle Size, U.S. Sieve 
4 mm per ASTM 
2862 
iii. Iodine number 
1200 
iv. CCL4 Number, weight % 
60 per ASTM D3467 
v. Butane Activity 
15.6 per ASTM 
D3467 
vi. Hardness No. minimum, Wt.% 
97 per ASTM D3802 
vii. Moisture Content, Wt.%  max 
5 per ASTM D2867 
viii.Apparent Density, minimum lbs/ft3 
30 per ASTM D2862 
ix. Max. ash content, weight % 
7 
x. Max. head loss trough bed at 50 fpm 
velocity (inches w.c./ft bed depth) 
2.4

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
25
xi. H2S breakthrough capacity minimum, 
gms H2S removal/gm carbon 
0.18 
 
A certified analysis providing above specifications value shall be 
submitted with the chemical bid. Failure of carbon to meet any of the 
requirements shall be sufficient grounds for rejection of bid. 
B. Invoice pricing to be per dry pound. 
C. Delivery: 
i. 
Shipments shall be made in trucks which do not degrade the activated 
carbon. 
ii. The truck shall be self-unloading. 
iii. Delivery shall be made within fifteen (15) days of an order. 
iv. Safety Data sheets (SDS) must be provided with each delivery. 
v. Deliveries shall be between the hours of 7:30 AM and 3:00 PM,  
Monday – Friday, unless otherwise specified. 
D. Delivery location and storage capacity are: 
i. West Area Water Reclamation Facility 
5901 N Glen Harbor Blvd 
Glendale, AZ 85307 
E. Approximate Annual Requirements: 3,400 pound. (dry wt. as needed basis). 
7.18 ECS SULFADSORB-HC CARBON 
A. The following is the minimum specification for ECS SULFADSORB-HC: 
i. The carbon shall be virgin, pelletized, activated carbon. The carbon must 
be suitable for vapor phase adsorption of sewage and wastewater 
treatment odors. 
a. Carbon Product Name -           ECS SULFADSORB-HC or approved equal 
b. Product Description 
High Capacity, Activated Carbon 
c. H2S Capacity, gH2S/cc carbon 
0.3 minimum 
d. Mean Particle Diameter 
4 mm 
e. Moisture Content, Wt% 
max 5% 
f. Apparent Density, minimum, g/cc 
0.45 
g. Carbon Tetrachloride Activity, min 
60% 
h. Hardness No. minimum 
95 
i. Max. ash content, weight % 
  5% 
j. Max. head loss trough bed at 50 fpm  
 
velocity (inches w.c./ft bed depth)  
 
1 dense packed 
A certified analysis providing above specifications value shall be submitted 
with the chemical bid. Failure of carbon to meet any of the requirements 
shall be sufficient grounds for rejection of bid.

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
26
The product must be equal in performance to ECS SULFADSORB-HC as 
supplied by ECS (Our odor control unit was originally designed to utilize this 
carbon) 
B. The pricing to be per dry pound. 
C. Delivery: 
i. Shipments shall be made in trucks which do not degrade the 
activated carbon. 
ii. The truck shall be self-unloading. 
iii. Delivery shall be made within fifteen (15) days of an order. 
iv. Safety Data sheets (SDS) must be provided with each delivery. 
v. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, 
Monday – Friday, unless otherwise specified. 
D. Delivery locations and storage capacities are: 
i. Arrowhead Water Reclamation Facility 
22,000 lbs 
8180 W Union Hills Dr 
Glendale, AZ 85308 
E. Approximate Annual Requirements: 22,000 pounds (dry wt. as needed basis). 
7.19 ECS VC-PLUS CARBON 
A. The following is the minimum specification for ECS VC-PLUS 
Activated Carbon: 
i. The carbon media supplied shall be virgin, granular, activated carbon. 
The carbon must be suitable for vapor phase adsorption of sewage 
and wastewater treatment odors. 
a. Carbon Product Name -  
ECS VC-PLUS or approved equal 
b. Product Description  
Enhanced Virgin Coconut Shell Media 
c. H2S Capacity, gH2S/cc carbon 
0.06 minimum 
d. Moisture Content, Wt.% 
max 4% 
e. Apparent Density, minimum, g/cc  
0.46 – 0.52 
f. Carbon Tetrachloride Activity, min 
60% 
g. Hardness No. minimum, Wt.% 
99 
h. Max. ash content, weight % 
7% 
i. Max. head loss trough bed at 50 fpm 
j. velocity (inches w.c./ft bed depth) 
1.5 dense packed 
A certified analysis providing above specifications value shall be 
submitted with the chemical bid. Failure of carbon to meet any of the 
requirements shall be sufficient grounds for rejection of bid. 
k. The product must be equal in performance to ECS VC-PLUS as supplied

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
27
by ECS (Our odor control unit was originally designed to utilize this 
carbon) 
B. Invoice pricing to be per cubic feet. 
C. Delivery: 
i. Shipments shall be made in trucks which do not degrade the activated 
carbon. 
ii. The truck shall be self-unloading. 
iii. Delivery shall be made within fifteen (15) days of an order. 
iv. Safety Data sheets (SDS) must be provided with each delivery. 
v. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, 
Monday – Friday, unless otherwise specified. 
D. Delivery locations and storage capacities are: 
West Area Water Reclamation Facility 
5901 N Glen Blvd 
Glendale, AZ 85307 
E. Approximate Annual Requirements: 22,000 pounds. (dry wt. as needed basis). 
7.20 CENTAUR HSV 4x6 GRANULAR ACTIVATED CARBON OR APPROVED EQUAL 
A. The following is the minimum specification for Granular Activated Carbon: 
i. Initial H2S Capacity, gm/ml, min 
0.09 ASTM D6646 TM 41 
ii. Ultimate H2S Capacity, gm/ml, min 
0.69 ASTM D6646 TM 41 
iii. Iodine No., mg/g min 
800 
TM-4, ASTM D4607 
iv. Peroxide No., Max 
19 
TM-25 
v. Butane Activity, wt% min 
15.6 TM-36, ASTM D5742 
vi. ASH, wt% max 
7 
ASTM D2866, TM-5 
vii. Moisture (as packaged), Wt.%, max 
4 
TM-1, ASTM D 2867 
viii. Hardness No., min 
97 
ASTM D3802 
ix. Density (apparent), g/cc, min 
0.56 TM-7, ASTM D2854 
x. Mean Particle Diameter, mm, min 
3.6 
TM-23, ASTM D2862 
xi. On 4 US Mesh [4.75mm], wt%, max 
15 
TM-8 
xii. Through 10 US Mesh, wt%, max 
2 
TM-8 
xiii.When odor breakthrough occurs, the spent carbon can be regenerated in 
place. The H2S capacity can be restored by water washing the CENTAUR 
HSV carbon. 
A certified analysis providing above specifications value shall be submitted 
with the chemical bid. Failure of carbon to meet any of the requirements 
shall be sufficient grounds for rejection of bid 
xiv. The product must be equal in performance to CENTAUR HSV as supplied by 
Calgon Carbon (Our odor control unit was originally designed to utilize this 
carbon media)

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
28
B. Invoice pricing to be per dry pound. 
C. Delivery: 
i. Shipments shall be made in trucks which do not degrade the 
pelletized activated carbon. 
ii. The truck shall be self-unloading. 
iii. Delivery shall be made within fifteen (15) days of an order. 
iv. Safety Data sheets (SDS) must be provided with each delivery. 
v. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, 
Monday – Friday, unless otherwise specified. 
D. Delivery locations and storage capacities are: 
i. West Area Reclamation Facility 
96,000 pounds 
5901 N Glen Harbor Blvd 
Glendale, AZ 85307 
 
E. Approximate Annual Requirements: 96,000 pounds. (dry wt. as needed basis). 
7.21 CARBON DIOXIDE (CO²) 
A. The following are the minimum specifications for Liquid Carbon Dioxide: 
B. The Liquid Carbon Dioxide must conform to the American Water Works 
Association and ANSI Standard B510-8, latest revision. 
C. The Carbon Dioxide Purity ≥99.90 % minimum, with a Maximum Allowable 
Limit: 20 ppm total hydrocarbons 
i. 0.2ppm Acetaldehyde 
ii. 30 ppm Oxygen 
iii. 10 (vapor) CO 
iv. 2.5 ppm total Nox 
v. 2.5 ppm Ammonia 
vi. 0.1 ppm total Sulfur 
vii. 0.1 ppm if total S> 0.1test COS 
viii. 0.1 ppm if total S>0.1test H2S 
ix. 1.0 ppm if total S>0.1test SO2 
x. Total Aromatics 20 ppb 
xi. Non-volatile residues 10 ppm 
xii. Free from Odor 
xiii.Color – white opaque 
xiv. Free from Taste

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
29
D. Each bidder shall supply the chemical analysis of the proposed Carbon Dioxide 
Liquid with the bid and upon every delivery to the facility. 
E. The City reserves the right to award primary and secondary contracts for this 
product in order to ensure continuity of supply. The secondary contract(s) will 
be used if the primary supplier is unable to fill a delivery request within five (5) 
working days. 
F. Invoice pricing to be per pound. 
G. Delivery 
i. The contractor must be able to deliver a minimum of 36,000 pounds to 
each site by tank truck. Trucks shall be equipped with pumps and hoses 
and fitting (MAWP 450) to transfer the chemical. 
ii. Delivery truck drivers shall be equipped with the proper personal protective 
equipment (suit, goggles, face shield, gloves, boots) for the use during off 
loading). 
iii. A current Safety Data Sheet (SDS) will be provided with each delivery. 
iv. Deliveries shall be made on weekdays between 7:30 AM and 3:00 PM. No 
deliveries will be accepted on weekends. 
H. Delivery locations and storage capacities are: 
i. Oasis Water Campus 
  120,000 pounds 
7070 W Northern Ave 
Glendale, AZ 85303 
ii. Cholla Water Treatment Plant 
  120,000 pounds 
4805 W Cholla St 
Glendale, AZ 85304 
I. Approximate Annual Requirements:  
1,600,000 pounds (gas) 
7.22 FILTER MEDIA – ANTHRACITE 
A. The following is the minimum specifications for Filter Media Anthracite. 
i. Media must meet and/or exceed American Water Works Associations 
Standard B100 (latest Revision). 
ii. Effective Size: 1.44 mm - 1.55 mm 
iii. Uniformity Coefficient: 1.4 
iv. Samples and/or test results detailing the physical and chemical 
characteristics of the filtering material must be provided for review and 
approval prior to release for shipment. 
B. Invoice pricing to be per dry pound. 
C. Delivery 
i. Material must be packaged in semi-bulk containers, "Superbags", with 
lifting sleeves and bottom discharge spout, containing approximately 
3,000 pounds per bag.

SOLICITATION NUMBER: 
IFB 25-43/42500088 
WATER AND WASTEWATER CHEMICALS 
AND FILTER MEDIA 
 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
30
ii. Shipments shall be made in trucks wish do not degrade the filter media. 
iii. The truck shall be self-unloading. 
iv. Delivery shall be made within fifteen (15) days of an order. 
v. Safety Data Sheet (SDS) will be provided with each delivery. 
vi. Deliveries shall be between the hours of 7:30 AM and 3:00 PM, Monday - 
Friday, unless otherwise specified. 
D. Delivery Locations and storage capacities are: 
i. 
West Area Water Reclamation Facility  
5901 N Glen Harbor Blvd. 
Glendale, AZ 85307.  
 
Storage Capacity  
a. Eight (8) filters 
b. 364 square feet each 
c. Total Filter Area - 2,912 square feet 
d. Total Filter Media Capacity - 302.8 tons 
 
ii. Pyramid Peak Water Treatment Plant 
28001 N 63rd Ave 
Phoenix, AZ 85083 
Storage Capacity 
a. 19 filters 
b. 304 square feet 
c. 912 cubic feet 
d. Total filter media capacity 433 tons 
E. Estimate 100,000 pounds annually 
 
8. 
OTHER REQUIREMENTS 
 
A. Term. The term of the resultant contract shall be for a one (1) year initial term. 
 
B Option to Extend. Based on satisfactory Bidder performance, the City, may at its 
option and upon mutual agreement with the Bidder, extend the term of this 
agreement for an additional four (4) years renewable on an annual basis. Bidder 
shall be notified in writing by the City Materials Manager of the City's intention 
to extend the contract period at least ninety (90) calendar days prior to the 
expiration of the original contract period.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 31 - 
1/29/18 
EXHIBIT 1: SPECIAL NOTICES   
 
By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter accompanying the submittal 
documents, Offerors are certifying that they understand the following notices and agree to comply with all 
required terms and conditions. 
1. 
RETURN OF OFFER The Offeror shall submit the Response Workbook electronically in 
Vendor Self Service (VSS)  
Offeror is required to register in VSS prior to submitting a proposal if they have not 
already registered. You can register at: 
https://glendaleazvendors.munisselfservice.com/Vendors/default.aspx 
 
Please see Guide to Register as a new vendor, if needed: 
 
https://www.glendaleaz.com/your_government/city_finances/procurement/vendor_self_service___v_s_s_   
(This is a PDF document. “Vendor Registration Instructions” at the bottom of page.) 
a. The Offeror shall complete all sections of the solicitation in the format given and the 
spaces provided. Proposals that do not conform to the above format may be rejected.  
b. The Offeror shall bear all costs associated with submitting the proposal, including 
proposal preparation, site visitation or any travel connected with submission of the 
proposal. The City shall have no liability whatsoever for such costs. 
2. 
BID OPENING 
A bid opening meeting will be held on date and time as specified on page 1 of this bid. 
Attendance is not required. The amount of each bid and the name of each bidder shall be 
provided.  
 
3. 
PREPARATION OF BID PACKAGE The following items shall be completed and 
returned.  Failure to include all the items may result in a bid being rejected. Bid 
packages shall be submitted in the following order: 
 
a.  BIDDER SHEET 
b.  PRICING WORKBOOK 
c.  ADDENDUM, Return all addenda (if applicable). 
 
4. 
NO CONTACT, NO INFLUENCE DURING THE IFB PROCESS 
The City is conducting a competitive IFB process for the contract, free from improper 
influence or lobbying. There shall be no contact concerning this IFB from Offerors 
submitting a Bid with any member of the City Council, IFB Evaluation Committee Members, 
or anyone connected with the process for or on behalf of the City.  Contact includes direct 
or indirect contact by the Offeror, its employees, attorneys, lobbyists, surrogates, etc. in 
an attempt to influence the IFB process. 
From the time the IFB is issued until the expiration of the protest period or the resolution 
of any protest, whichever is later (the “Silent Period”), Offerors, directly or indirectly 
through others, are restricted from attempting to influence in any manner the decision 
making process through, including but not limited to, the use of paid media; contacting or

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 32 - 
1/29/18 
lobbying the City Council or City Manager or any other City employee (other than 
Procurement employees); the use of any media for the purpose of influencing the outcome; 
or in any other way that could be construed to influence any part of the decision-making 
process about this IFB.  This provision shall not prohibit an Offeror from petitioning an 
elected official or engaging in any other protected first amendment activity after the protest 
period has run or any protest has been resolved, whichever is later. Violation of this 
provision will cause the proposal or offer of the Bidder to be found in violation and to be 
rejected. 
 
5. 
CONFLICT OF INTEREST  Contractor shall disclose the following:  1) the name(s) and 
position(s) of each Contractor’s employee or subcontractor that participated in the 
preparation of the submittal or who will be involved, directly or indirectly, with performing 
the contract, if awarded; 2) the name(s) of any City of Glendale employee who is a relative 
of persons identified pursuant to No. 1;  3) the name(s) and position(s) of Contractor’s  
personnel that have a financial or proprietary interest in the contract; 4) the name(s) of 
any City of Glendale employee who is a relative of persons identified pursuant to No. 3.   
 
Providing such disclosure will not necessarily disqualify a Contractor.  Failure to disclose 
the requested information or any potential conflict of interest pursuant to A.R.S. § 38-511 
et seq. may result in rejection of the proposal or bid or any contract being void or 
terminated. 
 
For purposes of this provision, the following definitions apply: 
“Employee” means all persons who are employed on a full-time, part-time or contract basis 
by the City of Glendale. 
“Relative” means the spouse, child, child’s child, parent, grandparent, brother or sister of 
the whole or half blood and their spouses and the parent, brother, sister or child of a 
spouse. 
 
6. 
QUESTIONS AND INQUIRIES Any question related to the Invitation to Bid shall be directed 
to the Contract Analyst whose name appears above. An Offeror shall not contact or ask 
questions of the department for whom the requirement is being procured. Questions must 
be submitted in writing via email by 2:00 PM Local Time on or before the date shown on 
Page 1 of this document. Any correspondence related to a solicitation should refer to the 
appropriate Request for Proposal number, page and paragraph number. Oral 
interpretations or clarifications will be without legal effect. Only questions answered by a 
formal written amendment to the Request for Proposal will be binding. 
 
7. 
PUBLIC RECORD REQUIREMENTS Offeror acknowledges that the City is a public agency 
and must comply with all Public Records laws and proposals submitted become the 
property of the City and are subject to public disclosure requirements in accordance with 
Arizona Public Records Law.  Any portion of the proposal that the bidder deems 
confidential or proprietary must be clearly labeled as such.  Labeling material does not 
automatically preclude the material from public disclosure, as the City is required to make 
an appropriate determination as to the confidentiality of the material in accordance with 
Arizona Public Records Law.  It is the offeror’s sole responsibility and cost to take action,

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 33 - 
1/29/18 
including legal actions, to protect such material.  Price is not confidential and will not be 
withheld. 
 
8. 
PERMITS AND LICENSES It is the offeror’s sole responsibility to determine and secure 
any and all licenses and permits the contractor needs to operate the facility, from any 
regulatory body having jurisdiction related to the services being provided.  Such costs are 
the exclusive responsibility of the operator, operator must also ensure appropriate 
licensing of any sub-contractors, operator shall notify the City in writing within two (2) 
working days of any suspension, revocation or renewal. 
 
9. 
NO COLLUSION OR ANTI-COMPETITIVE PRACTICES The submission of the offer did not 
involve collusion, and without any agreement, understanding or planned common course 
of action with, any other vendor of materials, supplies, equipment or services described in 
the invitation to bid, designed to limit independent bidding or competition or other anti-
competitive practices.  
10. 
NON-DISCRIMINATION Contractor agrees not to discriminate against any employee or 
applicant for employment on the basis of race, color, religion, sex, national origin, age, 
marital status, sexual orientation, gender identity or expression, genetic characteristics, 
familial status, U.S. military veteran status or any disability. Contractor will require any 
Sub-contractor to by bound to the same requirements as stated within this section. 
Contractor, and on behalf of any subcontractors, warrants compliance with this section. 
11. 
NO CONSIDERATIONS The Contractor has not given, offered to give, nor intends to give 
at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, 
special discount, trip, favor, meal or service to a public servant in connection with the 
submitted offer.  
12. 
AUTHORIZED AGENT The individual signing the submittal is an authorized agent and has 
the authority to bind the Offeror to the proposal and subsequent contract if awarded. 
13. 
KEY PERSONNEL If awarded, Offeror shall assign a specific individual as the key point of 
contact for the management of the contract, subject to specific notification requirements 
to be included in the final contract.  
14. 
SITE INSPECTION It is the responsibility of the Offeror to become familiar with any 
conditions which may affect the performance and cost of providing the service and this 
submission will serve as evidence that the Offeror did, in fact, make a site inspection and 
is aware of all conditions.  
15. 
OFFICIAL TIME CLOCK The official time clock used is the time stamp of the online 
submission.    
 
16. 
DEFINITIONS For purposes of this Invitation to Bid and Resultant contract, the following 
definitions apply: 
a. “City” means the municipal corporation of the City of Glendale, Arizona 
b. “Contract” means the agreement for the procurement of goods, services and work.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 34 - 
1/29/18 
c. “Contractor” means an Offeror responding to a Invitation to Bid who has been awarded 
a Contract with the City. 
d. “Invitation for Bid” means a competitive solicitation issued by the City for the 
procurement of goods, services, work, materials and/or construction. 
e. “Offer” means a written offer to furnish goods, services, work, materials and/or 
construction to the City, in conformity with the standards, specifications, delivery terms 
and conditions, and all other requirements established in a competitive solicitation. 
f. “Offeror” means the business, entity or person who submits an Offer in response to a 
competitive solicitation. 
g. “Public Record” means proposals and all other documents submitted in response to 
this solicitation shall become the property of the City and shall be a matter of public 
record available for review following the Contract award. 
h. “Purchase Order” means a document issued by the City Procurement Office directing 
the Contractor to deliver goods, services, work, materials and/or construction.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 35 - 
1/29/18 
EXHIBIT 2: SPECIAL TERMS AND CONDITIONS 
By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter accompanying the submittal 
documents, Offerors are certifying that they understand the following notices and agree to comply with all 
required terms and conditions. Standard Terms and Conditions 
1. 
TYPE OF AWARDS The City reserves the right to make multiple awards or to award by 
individual line items, by group of line items, or to make an aggregate award, whichever is 
deemed most advantageous to the City. If the City determines that an aggregate award to 
one offeror is not in the City's best interest, "all or none" offers shall be rejected. 
 
2. 
EFFECTIVE PERIOD OF OFFER Offers shall be valid for a minimum of 120 days following 
the deadline for submitting offers. If an award is not made during that period, all offers 
shall be automatically extended for another 120 days. Offers will be automatically renewed 
until such time as either an award is made or proper Notice is given to the Procurement 
Officer of Offeror’s intent to withdraw its offer. Offers may only be withdrawn by submitting 
Notice at least 15 days before the expiration of the then current 120-day period. 
 
3. 
ARIZONA CORPORATION COMMISSION (ACC) As a condition of doing business and prior 
to contract award, the contractor must be registered with the Arizona Corporation 
Commission (ACC) and maintain active status. 
 
4. 
PAYMENT TERMS If payment terms are not indicated, terms of NET 30 days shall be 
applied by the City. Payment terms to apply after receipt of invoice or final acceptance of 
the products/services, whichever is later. Payment terms offering less than 20 days for 
payment will not be considered. 
 
5. 
UNIT PRICE TO PREVAIL In the event of a price disparity between the unit and extended 
price, the unit price shall prevail unless judged obviously in error by the City. 
 
6. 
OFFER ERRORS OMISSIONS AND CORRECTIONS The City will not be responsible for any 
offeror errors or omissions. All prices and notations shall be written in ink or typed. 
Changes or corrections made on the offer form must be initialed in ink by the individual 
signing the offer. No corrections will be permitted after the offers have been opened.  
 
7. 
BRAND NAME REFERENCES AND TECHNICAL SPECIFICATIONS Brand names or 
manufacturer's references shall be construed as a quality or performance level and does 
not indicate the item cited is mandatory. Technical specifications define the acceptable 
standard. 
 
8. 
RESTRICTIVE OFFER PROVISIONS If specifications preclude an otherwise qualified offeror 
from submitting an offer, a written request for modification must be received by the Buyer 
at least seven (7) calendar days prior to the proposal due date. All offerors will be notified 
by a written addendum to the solicitation of any approved changes. 
 
9. 
DEFAULT In case of default by the contractor, the City may, by written notice, cancel this 
contract and repurchase from another source and may recover the excess costs by (1) 
deduction from an unpaid balance due; (2) collection against the bid and/or performance 
bond; or (3) a combination of the aforementioned remedies or other remedies as provided 
by law.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 36 - 
1/29/18 
10. 
TERMINATION FOR CONVENIENCE The City reserves the right to terminate any order or 
contract upon thirty days written notice. The City will be responsible only for those 
standard items which have been delivered and accepted. If the items are unique and not 
saleable or useable for any other application, the City will reimburse the Seller for actual 
labor, material, and burden costs, plus a profit not to exceed 8%. Title to all materials, 
work-in-process, and completed but undelivered goods will pass to the City after costs are 
claimed and allowed. 
 
11. 
SUB-CONTRACTING The contract or any portion thereof, shall not be sub-contracted 
without the prior written approval of the Materials Manager. No such approval will be 
construed as making the City a party of or to such sub-contract or subjecting the City to 
liability of any kind to any sub-contractor. No sub-contract shall, under any circumstances, 
relieve the contractor of liability and obligation under this contract; and despite any such 
subletting the City shall deal through the contractor. Sub-contractors will be dealt with as 
workmen and representatives of the contractor. 
 
12. 
SAFETY DATA SHEETS (SDS). Contractor is to supply SDS) in accordance with Federal 
requirements for The Globally Harmonized System of Classification and Labeling of 
Chemicals (GHS). Contractor entering the City workplace with hazardous materials will 
supply the City with a Safety Data Sheets (SDS) covering those particular products the 
contractor may expose City employees or the general public to while working at the site. 
 
13. 
GENERAL INDEMNIFICATION:  Contractor shall indemnify, defend, save and hold 
harmless the City of Glendale and its officers, officials, agents, and employees (hereinafter 
referred to as “Indemnitee”) from and against any and all claims, actions, liabilities, 
damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim 
processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily 
injury or personal injury (including death), or loss or damage to tangible or intangible 
property caused, or alleged to be caused, in whole or in part, by the negligent or willful 
acts or omissions of Contractor or any of its owners, officers, directors, agents, employees 
or subcontractors.  This indemnity includes any claim or amount arising out of or 
recovered under the Workers’ Compensation Law or arising out of the failure of such 
Contractor to conform to any Federal, State or local law, statute, ordinance, rule, regulation 
or court decree.  It is the specific intention of the parties that the Indemnitee shall, in all 
instances, except for Claims arising solely from the negligent or willful acts or omissions 
of the Indemnitee, be indemnified by Contractor from and against any and all claims.  It is 
agreed that Contractor will be responsible for primary loss investigation, defense and 
judgment costs where this indemnification is applicable. In consideration of the award of 
this contract, the Contractor agrees to waive all rights of subrogation against the City, its 
officers, officials, agents, and employees for losses arising from the work performed by the 
Contractor for the City.  
 
14. 
RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS The offeror's 
products, services, and facilities shall be in full compliance with all applicable Federal, 
State, and local health, environmental, and safety laws, regulations, standards, and 
ordinances, regardless of whether or not they are referred to by the City.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 37 - 
1/29/18 
15. 
RESPONSIBILITY FOR CORRECTION It is agreed that the offeror shall be fully responsible 
for making any correction, replacement, or modification necessary for specification or legal 
compliance. In the event of a call back, Offeror agrees to give the City first priority. Offeror 
agrees that if the product or service offered does not comply with the written specification, 
the Materials Manager has the right to cancel the sale at any time with full refund within 
thirty (30) calendar days after notice of noncompliance and offeror further agrees to be 
fully responsible for any consequential damages suffered by the City. 
16. 
WARRANTY Unless otherwise specified, all items shall be guaranteed for a minimum 
period of one year against defects in material and workmanship. During the period, if a 
defect should occur, that item shall be repaired or replaced by the Seller at no obligation 
to the City, except where it be shown that the defect was caused by misuse and not by 
faulty manufacture. The offeror expressly warrants all items to be new, free from defects 
in design, materials, and workmanship, and to be fit and sufficient for their intended 
purpose. Any sample submitted shall create an expressed warranty that the whole of the 
goods shall conform to the sample or model. 
 
17. 
REJECTION OF OFFERS The City reserves the right to reject any or all offers, or any part 
thereof; to accept any offer or any part thereof; or to waive any informalities when it is 
deemed to be in the City's best interest. 
 
18. 
DELAY IN EXERCISING CONTRACT REMEDY Failure or delay by the City to exercise any 
right, power, or privilege shall not be deemed a waiver thereof. 
 
19. 
ORDER OF PRECEDENCE In the event of conflict, the following precedence shall prevail: 
(1) Special Terms and Conditions incorporated by attachment; (2) Special Terms and 
Conditions; (3) Drawings and Specifications; (4) referenced documents; and (5) the 
Standard Terms and Conditions. 
 
20. 
CHANGES The City reserves the right to make changes in any of the following: (a) 
specifications; (b) methods of shipment; (c) place of delivery; (d) time of delivery; (e) 
quantities. If any change causes an increase or decrease in the cost of or the time required 
for performance, an equitable adjustment may be made in the price or delivery schedule, 
or both. Any claim for adjustment shall be deemed waived unless asserted in writing within 
thirty days from receipt of the change. Price increases or extensions of delivery time shall 
not be binding on the City unless in writing and approved by the Materials Manager prior 
to the institution of the change. 
 
21. 
PRICE ADJUSTMENTS Price adjustments shall be addressed a minimum of ninety (90) 
days prior to the contract renewal date, shall be in writing and include supportive 
justification for the proposed increase. Supportive justification means that the request 
shall include detailed information and calculations that make it clear how the claimed 
increase has an impact on the contract unit prices.  The requested price increase must be 
based upon a cost increase that was clearly unpredictable at the time of the offer and can 
be shown to directly affect price of the item concerned.  The rate increase shall only be 
considered at time of contract extension. The City will review the request and shall 
determine if the increase shall be granted or if an alternate option is in the best interest of

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 38 - 
1/29/18 
the City. The price increase adjustment, if approved, will be effective and executed via a 
contract amendment. 
 
22. 
LATE SUBMISSION OF CLAIM The City will not honor any invoices or claims which are 
tendered one year after the last item of the account accrued. 
 
23. 
NOTICE OF INTENT TO AWARD Information about the recommended award for 
this solicitation will be posted here and will be available immediately after the City 
has completed its evaluation process. Questions regarding the notice of intent to 
award must be directed to the listed Procurement Officer immediately. All Offerors 
recognize and agree that once a Notice of Intent to Award is issued by the City, all 
documents in the City’s Procurement file related to this RFP are public records 
available to any party interested in reviewing them. 
 
24. 
FILING A PROTEST Offeror may file a protest regarding the Notice of Intent to 
Award. To be considered valid, the protest must: 
• 
Be submitted in writing to the Finance Director no later than: 
 
o Seven (7) calendar days after the protestor knew or should have 
known the basis of the objection, or 
 
o Fifteen (15) calendar days after the Notice of Intent to Award has been 
issued, whichever is shorter. 
 
• 
Specifically identify the objection to the award; 
• 
Provide the name, address, telephone number and email address of 
protestant; 
• 
Include the identification of the solicitation or contract number; 
• 
Provide a detailed statement of the legal and factual grounds of the protest, 
including copies of relevant supporting documentation at the time of filing; 
and 
• 
Include the form of relief requested. 
The Finance Director has the authority to determine if a protest has been submitted timely. 
Untimely protests will not be considered and will be dismissed.  
If a protest is submitted within the required timeframe, the Finance Director will review all 
information and documentation provided. After consulting with the City Attorney’s Office, 
the Finance Director will issue a written determination indicating whether the requested 
relief is accepted, rejected, or modified. A final decision will be issued within fourteen (14) 
business days of receiving the protest. If no decision is issued within this timeframe, the 
protest will be considered denied. 
25. 
REMEDIES City shall have, in addition to the remedies provided herein, all remedies 
afforded by the Uniform Commercial Code as adopted by the State of Arizona. Contractor

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 39 - 
1/29/18 
shall have, subject to the limitation imposed by the terms of this agreement, all remedies 
afforded by the Uniform Commercial Code as adopted by the State of Arizona. 
 
26. 
ASSIGNMENT Neither an order nor monies due thereunder shall be assigned in whole or 
in part without the City's prior written consent. 
 
27. 
ADDENDA Any change to the solicitation will be in the form of a numbered addendum 
issued by the Procurement Division. The addendum will be furnished to all who received 
the solicitation. The City will not be responsible for any oral or written instructions made 
by any employees, officers, contracted consultant or agent of the City in regard to the 
solicitation. The City will not be responsible for offerors adjusting their offer based on oral 
or written instructions. 
 
28. 
SPECIAL ACCOMMODATIONS Please contact Procurement at 930-2862 at least 3 days 
prior to the meeting for special accommodation. Hearing impaired persons, please use the 
Arizona Relay Service (1-800-367-8939). 
 
29. 
OFFER IDENTIFICATION The City is not responsible for the pre-opening of, post-opening 
of, or the failure to open, an offer not properly addressed or identified. 
 
30. 
OFFER TABULATION An electronic copy of the scoring may be requested by e-mailing the 
Procurement office at procurement@glendaleaz.com and referencing the solicitation title 
and number. The information will be available for distribution when the City has issued its 
Notice of Intent to Award. 
 
31. 
LIABILITY Except for the sole negligence of the City, its officers, managers, employees, or 
agents, Contractor shall be liable to the City for any physical damage to City property or 
for the death of, or personal injury to, City personnel arising out of Contractor's occupancy, 
maintenance, repair, replacement, installation and/or any other work performed pursuant 
to the contract. Contractor agrees to indemnify, defend and hold the City harmless from 
any claim or loss arising from such damage or injury. 
 
32. 
OSHA GUIDELINES The contractor shall be familiar with and operate within the guidelines 
set forth by the Occupational Safety and Health Act. 
 
33. 
PATENTS Seller agrees to defend City at seller's own expense, in all suit, actions, or 
proceedings in which City is made a defendant for actual or alleged infringement of any 
United States of America or foreign letters patent resulting from City’s use of the goods 
purchased as a result of this IFB. Seller further agrees to pay and discharge any and all 
judgments or decrees, which may be rendered in any such suit, action or proceedings 
against City. Seller agrees to indemnify and hold harmless the City from any and all license, 
royalty and proprietary fees or costs, including legal costs, which may arise out of City’s 
purchase and use of goods supplied by the seller. It is expressly agreed by seller, that 
these covenants are irrevocable and perpetual. 
 
34. 
VENDOR PERFORMANCE Prior offeror performance in regard to product, service, or 
representation of/from the offeror may be used in evaluation of this offer. Unsatisfactory 
performance to the City may be considered sufficient grounds for rejection of this offer.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 40 - 
1/29/18 
No offer will be awarded to any offeror who is in default on any contract with the City or 
has been suspended or debarred as provided in the City Code. 
 
35. 
PERFORMANCE SURETY REQUIREMENTS The performance sureties shall be in the 
form of a bond, cashier's check, certified check or money order. Personal or company 
checks are not acceptable unless certified. Letters of credit are not acceptable. 
Individual sureties are not acceptable. 
 
PERFORMANCE SURETY The successful proposer shall, at the time of entering into 
the contract, furnish a performance surety in the form of a bond, money order or certified 
or cashier's check, in the amount of 10 percent of the contract amount guaranteeing 
the faithful performance of the contract by the proposer. 
 
If a bond is submitted, it shall be written on the form provided by the City as an 
attachment to the proposal documents. The attorney-in-fact who executes the bond 
on behalf of the surety shall affix to the bond a certified and current copy of the power 
of attorney. The bond must be written by a surety with a Best Rating no less than an 
A and must be authorized and licensed to do business in this State by the Arizona 
Department of Insurance. Individual sureties and letters of credit are not acceptable. 
 
36. 
FUND APPROPRIATION CONTINGENCY The Contractor and the City recognize that the 
continuation of any contract after the close of any given fiscal year of the City, which ends 
on June 30, shall be subject to the approval of the budget of the City providing the contract 
item is an expenditure therein. The City does not guarantee that the budget item will be 
actually adopted, as it is the determination of the City Council at the time of the adoption 
of the budget. 
 
37. 
NOTIFICATION OF AWARD The successful offeror(s) will be notified that their offer has 
been accepted by the City Council as recommended for award. 
 
38. 
NON-EXCLUSIVITY The City, in its sole discretion, reserves the right to request the 
materials or services set forth herein from other sources when deemed necessary and 
appropriate.  No exclusive rights are included in this Agreement.  
 
39. 
COOPERATIVE USE OF CONTRACT This agreement may be extended for use by other 
governmental agencies and political subdivisions of the State. Any such usage by other 
entities must be in accord with the ordinances, charter, rules and regulations of the 
respective entity and the approval of the Contractor and City.  For a list of SAVE members, 
click on the following link:  http://www.mesaaz.gov/business/purchasing/save  
 
40. 
PROHIBITIONS - Contractor, and on behalf any subcontractor, certifies, to the extent 
applicable under A.R.S. §§ 35-391 et seq and 35-393 et seq, that neither has "scrutinized" 
business operations, as defined in the proceeding statutes, in the countries of Sudan or 
Iran. 
 
41. 
IMMIGRATION LAW COMPLIANCE Contractor, and on behalf any subcontractor, warrants, 
to the extent applicable under A.R.S. § 41-4401, compliance with all federal immigration 
laws and regulations that relate to their employees as well as compliance with A.R.S. § 23-

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 41 - 
1/29/18 
214(A) which requires registration and participation with the E-Verify Program.  Any 
breach of warranty described above is considered a material breach of this Agreement and 
is subject to penalties up to and including termination of this Agreement.  City of Glendale 
(“City”) retains the legal right to inspect the papers of Contractor or subcontractor 
employee who performs work under this Agreement to ensure that Contractor or any 
subcontractor is compliant with the warranty described above.  City may conduct random 
inspections, and upon request of the City, Contractor shall provide copies of papers and 
records 
demonstrating 
continued 
compliance 
with 
the 
warranty 
described 
above.  Contractor agrees to keep papers and records available for inspection by the City 
during normal business hours and will cooperate with City in exercise of its statutory duties 
and not deny access to its business premises or applicable papers or records for the 
purposes of enforcement of this Section.  Contractor agrees to incorporate into any 
subcontracts under this Agreement the same obligations imposed upon itself and 
expressly accrue those obligations directly to the benefit of the City.  Contractor also 
agrees to require any subcontractor to incorporate into each of its own subcontracts under 
this Agreement the same obligations above and expressly accrue those obligations to the 
benefit of the City.  Contractor’s warranty and obligations under this Section I to the City 
is continuing throughout the term of this Agreement or until such time as the City 
determines, in its sole discretion, that Arizona law has been modified in that compliance 
with this section is no longer a requirement.  The “E-Verify Program” above means the 
employment verification program administered by the United States Department of 
Homeland Security, the Social Security Administration, or any successor program. 
 
42. 
CONTRACT ADMINISTRATOR The staff member identified as the Contract Administrator 
for a solicitation serves as the liaison between Procurement, the city and the successful 
contractor.   The Contract Administrator manages the contract, overseeing the daily 
operations, scheduling, performance and compliance of the agreement by all parties.  The 
Contract Administrator is responsible for: 
a. Establishing and maintaining records and documentation 
b. Monitoring the contractor’s performance 
c. Handling issues and disputes 
d. Exercising extension options 
e. Initiating contract modifications 
f. Initiating rebids or new solicitations 
 
43. 
FORCE MAJEURE  
a. Except for payment of sums due, neither party shall be liable to the other nor 
deemed in default under this contract if and to the extent that such party’s 
performance of this Contract is prevented by reason of force majeure.  The term 
“force majeure” means an occurrence that is beyond the control of the part 
affected and occurs without its fault or negligence.  Without limiting the 
foregoing, force majeure includes acts of God; acts of the public enemy; war; 
riots; strikes; mobilization; labor disputes; civil disorders, fire; flood; lockouts; 
injunctions-interventions-acts; or failures or refusals to act by government 
authority; and other similar occurrences beyond the control of the party

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 42 - 
1/29/18 
declaring force majeure which such party is unable to prevent by exercising 
reasonable diligence. 
b. Force majeure shall not include the following circumstances: 
i. 
Late delivery of equipment or materials caused by congestion at a 
manufacturer’s plant or elsewhere, or an oversold condition of the market. 
ii. 
Late performance by a subcontractor unless the delay arises out of a force 
majeure occurrence in accordance with this force majeure term and 
condition; or 
iii. 
Inability of either the Contractor or any subcontractor to acquire or maintain 
any required insurance, bonds, licenses or permits.    
44. 
SUSPENSION AND DEBARMENT. (APPLIES TO ALL PURCHASES.)  
a. This contract is a covered transaction for purposes of 2 CFR pt. 180 and 2 CFR pt. 
3000. As such, the Contractor is required to verify that none of Contractor’s 
principals (defined at 2 CFR § 180.995) or its affiliates (defined at 2 CFR § 180.905) 
are excluded (defined at 2 CFR § 180.940) or disqualified (defined at 2 CFR § 
180.935). 
b. The Contractor must comply with 2 CFR pt. 180, subpart C and 2 CFR pt. 3000, 
subpart C, and must include a requirement to comply with these regulations in any 
lower tier covered transaction it enters into. 
c. This certification is a material representation of fact relied upon by the City of 
Glendale. If it is later determined that the contractor did not comply with 2 CFR pt. 
180, subpart C and 2 CFR pt. 3000, subpart C, in addition to remedies available to 
the City, the Federal Government may pursue available remedies, including but not 
limited to suspension and/or debarment. 
d. The Contractor agrees to comply with the requirements of 2 CFR pt. 180, subpart 
C and 2 CFR pt. 3000, subpart C while this offer is valid and throughout the period 
of any contract that may arise from this offer. The Contractor further agrees to 
include a provision requiring such compliance in its lower tier covered transactions. 
e. In accordance with 2 CFR 200.214, the City of Glendale will verify that the selected 
vendor is not suspended, debarred, or otherwise excluded from federal contracts 
by checking the System for Award Management (SAM.gov) prior to award. Offerors 
are required to ensure that neither they nor their principals are presently debarred, 
suspended, proposed for debarment, declared ineligible, or voluntarily excluded 
from participation in federally funded contracts. 
Additionally, the awarded vendor must maintain compliance with this requirement 
for the duration of the contract and immediately notify the City of any status 
changes.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 43 - 
1/29/18 
44.1 Suspension and debarment policy (Sec.2-152. Code) 
The City reserves the right to suspend or debar any contractor from participating in the 
bid solicitation process or receiving city contracts, grants, loans, or other financial 
assistance. 
• 
Debarment may last up to three (3) years. 
• 
Suspension may last up to twelve (12) months. 
• 
Causes for suspension or debarment include, but are not limited to: 
o 
Criminal offenses related to contract procurement or performance. 
o 
Violations of state or federal laws affecting business integrity. 
o 
Breach of contract or failure to perform. 
o 
Legal proceedings or investigations impacting responsibility as a 
contractor. 
o 
Debarment or suspension by another government entity. 
The Finance Director, in consultation with the City Attorney, will determine whether 
debarment or suspension is in the City's best interest. The affected contractor will 
receive a written decision outlining the reasons and their right to protest per Sec. 2-
145(e), Code. For full details, refer to Sec. 2-152 of the City Code.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 44 - 
1/29/18 
EXHIBIT 3: INSURANCE REQUIREMENTS 
By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter accompanying the submittal 
documents, Offerors are certifying that they understand the following notices and agree to comply with all 
required terms and conditions. 
1) INSURANCE REQUIREMENTS. OFFEROR shall procure and maintain until all their obligations 
have been discharged, insurance against claims for injury to persons or damage to property 
that may arise from or in connection with this Solicitation.  The insurance requirements herein 
are minimum requirements for this Solicitation and in no way limit the indemnity covenants 
contained herein. The City of Glendale in no way warrants that the minimum limits contained 
herein is sufficient to protect the OFFEROR from liabilities that might arise.  OFFEROR is free 
to purchase such additional insurance as OFFEROR determines necessary. 
 
a) Minimum Scope and Limits of Insurance: OFFEROR shall provide coverage with limits of 
liability not less than those stated below. 
 
i) Commercial General Liability – Occurrence Form 
 
Policy shall include bodily injury, property damage, personal and advertising injury and broad 
form contractual liability coverage.  
 
General Aggregate 
$4,000,000 
Products – Completed Operations Aggregate  
$1,000,000 
Personal and Advertising Injury 
$1,000,000 
Each Occurrence  
$2,000,000 
 
(1) The policy shall be endorsed to include the following additional insured 
language: “The City of Glendale, and its departments, officers, officials, agents, 
employees and volunteers shall be named as additional insureds with respect to 
liability arising out of the solicitation.   Such additional insured shall be covered 
to the full limits of liability purchased by the OFFEROR, even if those limits of 
liability are in excess of those required herein. 
 
(2) Policy shall contain a waiver of subrogation endorsement in favor of the “City of 
Glendale, and its departments, officers, officials, agents, employees and 
volunteers”.  This provision applies regardless of whether or not the City of 
Glendale has received a waiver of subrogation endorsement from the insurer.   
 
ii) Business Automobile Liability  
Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles 
used 
in 
the 
performance 
of 
this 
Agreement. 
Combined 
Single 
Limit 
(CSL)          $2,000,000. 
 
(1) The policy shall be endorsed to include the following additional insured 
language: “The City of Glendale, and its departments, officers, officials, agents, 
employees and volunteers shall be named as additional insureds with respect to 
liability arising out of the activities performed by or on behalf of the OFFEROR, 
involving automobiles owned, Licensed, hired or borrowed by the OFFEROR." Such 
additional insured shall be covered to the full limits of liability purchased by the

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
EXHIBITS PACKAGE 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
- 45 - 
1/29/18 
OFFEROR, even if those limits of liability are in excess of those required by this 
License. 
 
(2) Policy shall contain a waiver of subrogation endorsement in favor of the “City of 
Glendale, and its departments, officers, officials, agents, employees and 
volunteers” for losses arising from work performed by or on behalf of the 
OFFEROR.  This provision applies regardless of whether or not the City of Glendale 
has received a waiver of subrogation endorsement from the insurer.   
 
iii) Worker's Compensation and Employers' Liability 
Workers' Compensation Statutory  
Employers' Liability 
Each Accident 
$1,000,000 
Disease – Each Employee 
$1,000,000 
Disease – Policy Limit 
$1,000,000 
 
(1) Policy shall contain a waiver of subrogation endorsement in favor of the “City of 
Glendale, and its departments, officers, officials, agents, employees and 
volunteers” for losses arising from OFFEROR activities. This provision applies 
regardless of whether or not the City of Glendale has received a waiver of 
subrogation endorsement from the insurer. 
 
 
iv) Additional Insurance Requirements:  The policies shall include, or be endorsed to 
include the following provisions: 
 
(1) Policies shall stipulate that the insurance afforded by the organization shall be 
primary insurance and that any insurance carried by the City of Glendale shall be 
excess and not contributory insurance. 
(2) Coverage provided by the organization shall not be limited to the liability assumed 
under the indemnification provisions of the license or contract. 
(3) If the Vendor maintains broader coverage and/or higher limits than the minimum 
shown, the City requires and shall be entitled to the broader coverage and/or the 
higher limits maintained by the Vendor.  Any available insurance proceeds in excess 
of the specified minimum of insurance and coverage shall be available to the City. 
(4) Vendor shall require and verify that all subcontractors (subconsultants) maintain 
insurance meeting all the requirements stated herein, and Vendor shall ensure that 
City is an additional insured on insurance required from subcontractors 
(subconsultants).  
(5) If the Vendor is awarded the solicitation, the Vendor shall furnish the City with 
original Certificates of Insurance including all required amendatory endorsements 
before the work begins.  However, failure to obtain the required documents prior to 
the work beginning shall not waive the Vendor’s obligation to provide them.  The 
City reserves the right to require complete, certified copies of all required insurance 
policies including endorsements required by these specifications, at any time.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
 
C  
AGREEMENT FOR 
 
City of Glendale Solicitation No. 
 
This Agreement for       ("Agreement") is effective and entered into between CITY OF GLENDALE, an 
Arizona municipal corporation ("City"), and      , an , authorized to do business in the State of Arizona, 
("Contractor"), as of the _____ day of ____________, 20 .  
 
RECITALS 
 
A. 
City intends to undertake a project for the benefit of the public and with public funds that is 
more fully set forth in Exhibit A, pursuant to Solicitation No. (the "Project");  
 
B. 
City desires to retain the services of Contractor to perform those specific duties and produce 
the specific work as set forth in the Project attached hereto; and  
 
C.  
City and Contractor desire to memorialize their agreement with this document.  
 
AGREEMENT 
 
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, 
the mutual promises and covenants contained in this Agreement, and other good and valuable consideration, 
City and Contractor agree as follows:  
 
1.  
Key Personnel; Sub-contractors.  
 
1.1  
Services. Contractor will provide all services necessary to assure the Project is completed 
timely and efficiently consistent with Project requirements, including, but not limited to, 
working in close interaction and interfacing with City and its designated employees, and 
working closely with others, including other contractors or consultants, retained by City.  
 
1.2  
Project Team.  
 
a.  
Project Manager.  
(1)  
Contractor will designate an employee as Project Manager with sufficient 
training, knowledge, and experience to complete the Project and handle all 
aspects of the Project (as determined by the City in its sole discretion); 
such that the work produced by Contractor is consistent with applicable 
standards as detailed in this Agreement;  
(2)  
The City must approve the designated Project Manager; and  
(3)  
To assure the Project schedule is met, Project Manager may be required to 
devote no less than a specific amount of time as set out in Exhibit A.  
 
b.  
Project Team.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
(1)  
The Project Manager and all other employees assigned to the project by 
Contractor will comprise the "Project Team."  
(2)  
Project Manager will have responsibility for and will supervise all other 
employees assigned to the Project by Contractor.  
 
c.  
Discharge, Reassign, Replacement.  
(1)  
Contractor acknowledges the Project Team is comprised of the same 
persons and roles for each as may have been identified in the response to 
the Project's solicitation. 2 01/28/2025  
(2)  
Contractor will not discharge, reassign or replace or diminish the 
responsibilities of any of the employees assigned to the Project who have 
been approved by City without City's prior written consent unless that 
person leaves the employment of Contractor, in which event the substitute 
must first be approved in writing by City.  
(3)  
Contractor will change any of the members of the Project Team at the 
City's request if an employee's performance does not equal or exceed the 
level of competence that the City may reasonably expect of a person 
performing those duties or if the acts or omissions of that person are 
detrimental to the development of the Project.  
d.  
Sub-contractors.  
(1)  
Contractor may engage specific technical contractor (each a "Sub-
contractor") to furnish certain service functions.  
(2)  
Contractor will remain fully responsible for Sub-contractor's services.  
(3)  
Sub-contractors must be approved by the City, unless the Sub-contractor 
was previously mentioned in the response to the solicitation.  
(4)  
Contractor shall certify by letter that contracts with Sub-contractors have 
been executed incorporating requirements and standards as set forth in this 
Agreement.  
 
2.  
Schedule. The services will be undertaken in a manner that ensures the Project is completed timely 
and efficiently in accordance with the Project.  
 
3.  
Contractor’s Work.  
3 
3.1  
Standard. Contractor must perform services in accordance with the standards of due 
diligence, care, and quality prevailing among contractors having substantial experience 
with the successful furnishing of services for projects that are equivalent in size, scope, 
quality, and other criteria under the Project and identified in this Agreement.  
3.2  
Licensing. Contractor warrants that:  
a.  
Contractor and Sub-contractors will hold all appropriate and required licenses, 
registrations and other approvals necessary for the lawful furnishing of services 
("Approvals"); and  
b.  
Neither Contractor nor any Sub-contractor has been debarred or otherwise legally 
excluded from contracting with any federal, state, or local governmental entity 
("Debarment").

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
(1)  
City is under no obligation to ascertain or confirm the existence or 
issuance of any Approvals or Debarments or to examine Contractor's 
contracting ability.  
(2)  
Contractor must notify City immediately if any Approvals or Debarment 
changes during the Agreement's duration and the failure of the Contractor 
to notify City as required will constitute a material default under the 
Agreement.  
 
3.3  
Compliance. Services will be furnished in compliance with applicable federal, state, county 
and local statutes, rules, regulations, ordinances, building codes, life safety codes, and other 
standards and criteria designated by City.  
Contractor must not discriminate against any employee or applicant for employment on the 
basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, 
gender identity or expression, genetic characteristics, familial status, U.S. military veteran 
status or any disability. Contractor will require any Sub-contractor to be bound to the same 
requirements as stated within this section. Contractor, and on behalf of any subcontractors, 
warrants compliance with this section. 3 01/28/2025  
 
3.4  
Coordination; Interaction.  
a.  
For projects that the City believes requires the coordination of various professional 
services, Contractor will work in close consultation with City to proactively 
interact with any other professionals retained by City on the Project ("Coordinating 
Project Professionals").  
b.  
Subject to any limitations expressly stated in the Project Budget, Contractor will 
meet to review the Project, Schedule, Project Budget, and in-progress work with 
Coordinating Project Professionals and City as often and for durations as City 
reasonably considers necessary in order to ensure the timely work delivery and 
Project completion.  
c.  
For projects not involving Coordinating Project Professionals, Contractor will 
proactively interact with any other contractors when directed by City to obtain or 
disseminate timely information for the proper execution of the Project.  
3.5  
Work Product.  
a.  
Ownership. Upon receipt of payment for services furnished, Contractor grants to 
City, and will cause its Sub-contractors to grant to the City, the exclusive 
ownership of and all copyrights, if any, to evaluations, reports, drawings, 
specifications, project manuals, surveys, estimates, reviews, minutes, all 
"architectural work" as defined in the United States Copyright Act, 17 U.S.C § 
101, et seq., and other intellectual work product as may be applicable ("Work 
Product").  
(1)  
This grant is effective whether the Work Product is on paper (e.g., a "hard 
copy"), in electronic format, or in some other form.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
(2)  
Contractor warrants, and agrees to indemnify, hold harmless and defend 
City for, from and against any claim that any Work Product infringes on 
third-party proprietary interests.  
b.  
Delivery. Contractor will deliver to City copies of the preliminary and completed 
Work Product promptly as they are prepared.  
c.  
City Use.  
(1)  
City may reuse the Work Product at its sole discretion.  
(2)  
In the event the Work Product is used for another project without further 
consultations with Contractor, the City agrees to indemnify and hold 
Contractor harmless from any claim arising out of the Work Product.  
(3)  
In such case, City shall also remove any seal and title block from the Work 
Product.  
 
4.  
Compensation for the Project.  
4.1  
Compensation. Contractor's compensation for the Project, including those furnished by its 
Sub-contractors will not exceed $ , as specifically detailed in Exhibit B (the 
"Compensation").  
4.2  
Change in Scope of Project. The Compensation may be equitably adjusted if the originally 
contemplated scope of services as outlined in the Project is significantly modified.  
a.  
Adjustments to the Compensation require a written amendment to this Agreement 
and may require City Council approval.  
b.  
Additional services which are outside the scope of the Project contained in this 
Agreement may not be performed by the Contractor without prior written 
authorization from the City.  
c.  
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, 
should any conflict arise between the provisions of this Agreement and the 
provisions found in the Exhibits and accompanying attachments, the provisions of 
this Agreement shall take priority and govern the conduct of the parties. 4 
01/28/2025  
 
5.  
Billings and Payment.  
5.1  
Applications.  
a.  
Contractor will submit monthly invoices (each, a "Payment Application") to City's 
Project Manager and City will remit payments based upon the Payment 
Application as stated below.  
b. 
The period covered by each Payment Application will be one calendar month 
ending on the last day of the month or as specified in the solicitation.  
 
5.2  
Payment.  
a.  
After a full and complete Payment Application is received, City will process and 
remit payment within 30 days.  
b.  
Payment may be subject to or conditioned upon City's receipt of:  
(1)  
Completed work generated by Contractor and its Sub-contractors; and  
(2)  
Unconditional waivers and releases on final payment from Sub-
contractors as City may reasonably request to assure the Project will be 
free of claims arising from required performances under this Agreement.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
 
5.3  
Review and Withholding. City's Project Manager will timely review and certify Payment 
Applications.  
a.  
If the Payment Application is rejected, the Project Manager will issue a written 
listing of the items not approved for payment.  
b.  
City may withhold an amount sufficient to pay expenses that City reasonably 
expects to incur in correcting the deficiency or deficiencies rejected for payment.  
 
6.  
Termination.  
6.1  
For Convenience. City may terminate this Agreement for convenience, without cause, by 
delivering a written termination notice stating the Effective Termination date, which may 
not be less than 30 days following the date of delivery.  
a.  
Contractor will be equitably compensated for Goods or Services furnished prior to 
receipt of the termination notice and for reasonable costs incurred.  
b.  
Contractor will also be similarly compensated for any approved effort expended 
and approved costs incurred that are directly associated with project closeout and 
delivery of the required items to the City.  
 
6.2  
For Cause. City may terminate this Agreement for cause if Contractor fails to cure any 
breach of this Agreement within seven days after receipt of written notice specifying the 
breach.  
a.  
Contractor will not be entitled to further payment until after City has determined 
its damages. If City's damages resulting from the breach, as determined by City, 
are less than the equitable amount due but not paid Contractor for Service and 
Repair furnished, City will pay the amount due to Contractor, less City's damages, 
in accordance with the provision of § 5.  
b.  
If City's direct damages exceed amounts otherwise due to Contractor, Contractor 
must pay the difference to City immediately upon demand; however, Contractor 
will not be subject to consequential damages of more than $2,000,000 or the 
amount of this Agreement, whichever is greater.  
 
7.  
Conflict. Contractor acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for 
cancellation of this Agreement in the event any person who is significantly involved in initiating, 
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, 
agent, or consultant of any other party to this Agreement.  
 
8.  
Insurance.  
 
8.1  
Requirements. Contractor must obtain and maintain the following insurance ("Required 
Insurance"): 5 01/28/2025  
a. 
Contractor and Sub-contractors. Contractor, and each Sub-contractor performing 
work or providing materials related to this Agreement must procure and maintain 
the insurance coverages described below (collectively referred to herein as the 
"Contractor's Policies"), until each Party's obligations under this Agreement are 
completed.  
b. 
General Liability.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
(1) 
Contractor must at all times relevant hereto carry a commercial general 
liability policy with a combined single limit of at least $2,000,000 per 
occurrence and $4,000,000 annual aggregate for each property damage 
and contractual property damage.  
(2) 
Sub-contactors must at all times relevant hereto carry a general 
commercial liability policy with a combined single limit of at least 
$2,000,000 per occurrence.  
(3) 
This commercial general liability insurance must include independent 
contractors' liability, contractual liability, broad form property coverage, 
XCU hazards if requested by the City, and a separation of insurance 
provision.  
(4) 
These limits may be met through a combination of primary and excess 
liability coverage.  
c. 
Auto. A business auto policy providing a liability limit of at least $2,000,000 per 
accident for Contractor and $2,000,000 per accident for Sub-contractors and 
covering owned, non-owned and hired automobiles.  
d. 
Workers' Compensation and Employer's Liability. A workers' compensation and 
employer's liability policy providing at least the minimum benefits required by 
Arizona law.  
e. 
Notice of Changes. Contractor's Policies must provide for not less than 30 days' 
advance written notice to City Representative of:  
(1) 
Cancellation or termination of Contractor or Sub-contractor's Policies;  
(2) 
Reduction of the coverage limits of any of Contractor or and Sub-
contractor's Policies; and  
(3) 
Any other material modification of Contractor or Sub-contractor's Policies 
related to this Agreement.  
f.  
Certificates of Insurance.  
(1) 
Within 10 business days after the execution of the Agreement, Contractor 
must deliver to City Representative certificates of insurance for each of 
Contractor and Sub-contractor's Policies, which will confirm the existence 
or issuance of Contractor and Sub-contractor's Policies in accordance with 
the provisions of this section, and copies of the endorsements of 
Contractor and Sub-contractor's Policies in accordance with the provisions 
of this section.  
(2) 
City is and will be under no obligation either to ascertain or confirm the 
existence or issuance of Contractor and Sub-contractor's Policies, or to 
examine Contractor and Sub-contractor’s Policies, or to inform Contractor 
or Sub-contractor in the event that any coverage does not comply with the 
requirements of this section.  
(3) 
Contractor's failure to secure and maintain Contractor Policies and to 
assure Sub-contractor policies as required will constitute a material default 
under the Agreement.  
g. 
Other Contractors or Vendors.  
(1) 
Other contractors or vendors that may be contracted with in connection 
with the Project must procure and maintain insurance coverage as is 
appropriate to their particular contract. 6 01/28/2025

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
(2) 
This insurance coverage must comply with the requirements set forth 
above for Contractor's Policies (e.g., the requirements pertaining to 
endorsements to name the parties as additional insured parties and 
certificates of insurance).  
 
h.  
Policies. Except with respect to workers' compensation and employer's liability 
coverages, City must be named and properly endorsed as additional insureds on all 
liability policies required by this section.  
(1) 
The coverage extended to additional insureds must be primary and must 
not contribute with any insurance or self-insurance policies or programs 
maintained by the additional insureds.  
(2) 
All insurance policies obtained pursuant to this section must be with 
companies legally authorized to do business in the State of Arizona and 
reasonably acceptable to all parties.  
8.2  
Sub-contractors.  
a. 
Contractor must also cause its Sub-contractors to obtain and maintain the Required 
Insurance.  
b. 
City may consider waiving these insurance requirements for a specific Sub-
contractor if City is satisfied the amounts required are not commercially available 
to the Sub-contractor and the insurance the Sub-contractor does have is appropriate 
for the Sub-contractor's work under this Agreement.  
c. 
Contractor and Sub-contractors must provide to the City proof of the Required 
Insurance whenever requested.  
 
8.3  
Indemnification.  
a. 
To the fullest extent permitted by law, Contractor must defend, indemnify, and 
hold harmless City and its elected officials, officers, employees and agents (each, 
an "Indemnified Party," collectively, the "Indemnified Parties"), for, from, and 
against any and all claims, demands, actions, damages, judgments, settlements, 
personal injury (including sickness, disease, death, and bodily harm), property 
damage (including loss of use), infringement, governmental action and all other 
losses and expenses, including attorneys' fees and litigation expenses (each, a 
"Demand or Expense"; collectively, "Demands or Expenses") asserted by a third-
party (i.e. a person or entity other than City or Contractor) and that arises out of or 
results from the breach of this Agreement by the Contractor or the Contractor’s 
negligent actions, errors or omissions (including any Sub-contractor or other 
person or firm employed by Contractor), whether sustained before or after 
completion of the Project.  
b. 
This indemnity and hold harmless provision applies even if a Demand or Expense 
is in part due to the Indemnified Party's negligence or breach of a responsibility 
under this Agreement, but in that event, Contractor shall be liable only to the extent 
the Demand or Expense results from the negligence or breach of a responsibility 
of Contractor or of any person or entity for whom Contractor is responsible.  
c. 
Contractor is not required to indemnify any Indemnified Parties for, from, or 
against any Demand or Expense resulting from the Indemnified Party's sole 
negligence or other fault solely attributable to the Indemnified Party.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
 
9.  
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor 
warrants their compliance and that of its subcontractors with all federal immigration laws and 
regulations that relate to their employees and compliance with the E-verify requirements under 
A.R.S. § 23-214(A). The Contractor or subcontractor’s breach of this warranty shall be deemed a 
material breach of the Agreement and may result in the termination of the Agreement by the City 
under the terms of this Agreement. The City retains the legal right to randomly inspect the papers 
and records of the other party to ensure that the other party is complying with the above-mentioned 
warranty. The Contractor and subcontractor warrant to keep their respective papers and records 
open for random inspection during normal business hours by the other party. The parties shall 
cooperate with the City’s random inspections, including granting the inspecting party entry rights 
onto their respective properties to perform the random inspections and waiving their respective 
rights to keep such papers and records confidential.  
 
10. 
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties 
hereby certify that they are not currently engaged in, and agree for the duration of the Agreement 
to not engage in, a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-
393.  
 
11. 
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, 
and during the term of this Agreement, will not use:  
a. 
the forced labor of ethnic Uyghurs in the People’s Republic of China;  
b. 
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s 
Republic of China; and  
c. 
any contractors, subcontractors or suppliers that use the forced labor or any goods or 
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.  
 
12. 
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually 
with a Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance 
certificate signed by an officer of Contractor with oversight responsibility.  
 
13 
 Notices.  
13.1  
A notice, request or other communication that is required or permitted under this 
Agreement (each a "Notice") will be effective only if:  
a. 
The Notice is in writing; and  
b. 
Delivered in person or by overnight courier service (delivery charges prepaid), 
certified or registered mail (return receipt requested); and  
c. 
Notice will be deemed to have been delivered to the person to whom it is addressed 
as of the date of receipt, if:  
(1) 
Received on a business day, or before 5:00 p.m., at the address for Notices 
identified for the Party in this Agreement by U.S. Mail, hand delivery, or 
overnight courier service on or before 5:00 p.m.; or  
(2) 
As of the next business day after receipt, if received after 5:00 p.m.  
d. 
The burden of proof of the place and time of delivery is upon the Party giving the 
Notice; and

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
e. 
Digitalized signatures and copies of signatures will have the same effect as original 
signatures.  
13.2  
Representatives.  
a. 
Contractor. Contractor's representative (the "Contractor's Representative") 
authorized to act on Contractor's behalf with respect to the Project, and his or her 
address for Notice delivery is:  
 
c/o  
 
 
 
b. 
City. City's representative ("City's Representative") authorized to act on City's 
behalf, and his or her address for Notice delivery is: 
 
City of Glendale  
c/o  
 
Glendale, Arizona 85301  
(623) 930-  
 
With required copy to:  
 
City Manager 
City Attorney  
City of Glendale 
City of Glendale  
5850 West Glendale Avenue 
5850 West Glendale Avenue  
Glendale, Arizona 85301 
Glendale, Arizona 85301  
 
c. 
Concurrent Notices.  
(1) All notices to City's representative must be given concurrently to City Manager 
and City Attorney.  
(2) A notice will not be deemed to have been received by City's representative until 
the time that it has also been received by City Manager and City Attorney.  
(3) City may appoint one or more designees for the purpose of receiving notice by 
delivery of a written notice to Contractor identifying the designee(s) and their 
respective addresses for notices.  
d. 
Changes. Contractor or City may change its representative or information on 
Notice, by giving Notice of the change in accordance with this section at least ten 
days prior to the change.  
 
14. 
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a 
non-profit corporation or other entity whose primary purpose is to own or manage the Project.  
 
15. 
Entire Agreement; Survival; Counterparts; Signatures.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
15.1 
Integration. This Agreement contains, except as stated below, the entire agreement between 
City and Contractor and supersedes all prior conversations and negotiations between the 
parties regarding the Project or this Agreement.  
a. 
Neither Party has made any representations, warranties or agreements as to any 
matters concerning the Agreement's subject matter.  
b. 
Representations, statements, conditions, or warranties not contained in this 
Agreement will not be binding on the parties.  
c. 
The solicitation, any addendums and the response submitted by the Contractor are 
incorporated into this Agreement as if attached hereto. Any Contractor response 
modifies the original solicitation as stated. Inconsistencies between the 
solicitation, any addendums and the response or any excerpts attached as Exhibit 
A and this Agreement will be resolved by the terms and conditions stated in this 
Agreement.  
15.2 
Interpretation.  
a. 
The parties fairly negotiated the Agreement's provisions to the extent they believed 
necessary and with the legal representation they deemed appropriate.  
b. 
The parties are of equal bargaining position and this Agreement must be construed 
equally between the parties without consideration of which of the parties may have 
drafted this Agreement.  
c. 
The Agreement will be interpreted in accordance with the laws of the State of 
Arizona.  
15.3 
Survival. Except as specifically provided otherwise in this Agreement, each warranty, 
representation, indemnification and hold harmless provision, insurance requirement, and 
every other right, remedy and responsibility of a Party, will survive completion of the 
Project, or the earlier termination of this Agreement.  
15.4 
Amendment. No amendment to this Agreement will be binding unless in writing and 
executed by the parties. Any amendment may be subject to City Council approval. 
Electronic signature blocks do not constitute execution.  
15.5 
Remedies. All rights and remedies provided in this Agreement are cumulative and the 
exercise of any one or more right or remedy will not affect any other rights or remedies 
under this Agreement or applicable law.  
15.6 
Severability. If any provision of this Agreement is voided or found unenforceable, that 
determination will not affect the validity of the other provisions, and the voided or 
unenforceable provision will be deemed reformed to conform to applicable law.  
15.7 
Counterparts. This Agreement may be executed in counterparts, and all counterparts will 
together comprise one instrument.  
 
16. 
Term.  
16.1 
Extensions. The term of this Agreement commences upon the effective date and continues 
for a one (1)-year initial period. The City may, at its option and with the approval of the 
Contractor, extend the term of this Agreement an additional four (4) years, on an annual 
basis. Contractor will be notified in writing by the City of its intent to extend the Agreement 
period at least thirty (30) calendar days prior to the expiration of the original or any 
extension period. Price adjustments will only be reviewed prior to the extension period and 
any such price adjustment will be a determining factor for any renewal. There are no 
automatic extensions or renewals of this Agreement.

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
16.2 
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, 
including the initial term and any renewals, at the City’s sole discretion, this Agreement 
may be extended on a month-to-month basis for a maximum of six (6) months to allow for 
the City to complete its procurement process to select a vendor to provide the 
services/materials similar to those provided under this Agreement. The City will notify the 
Contractor in writing of its intent to extend the Agreement at least thirty (30) calendar days 
prior to the expiration of the Term. Any extension provided under this subsection will 
continue under the same terms and conditions as in effect immediately prior to the 
expiration of the then-current term.  
 
17. 
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the 
breach thereof, shall be settled by arbitration administered according to the American Arbitration 
Association’s Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator 
may be entered in any court having jurisdiction thereof.  
 
18. 
Cooperative Use of Contract. This agreement may be extended for use by other governmental 
agencies and political subdivisions of the State. Any such usage by other entities must be in accord 
with the ordinances, charter, rules and regulations of the respective entity and the approval of the 
Contractor and City. For a list of SAVE members, click on the following link: 
http://www.mesaaz.gov/business/purchasing/save  
 
19. 
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are 
incorporated by this reference.  
Exhibit A Project  
Exhibit B Compensation  
 
(Signatures appear on the following page.)

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
The parties enter into this Agreement as of the Effective Date shown above.  
 
City of Glendale,  
an Arizona municipal corporation  
 
_____________________________________  
By:  
Its: City Manager  
 
ATTEST:  
 
 
 
 
 
 
 
Julie K. Bower  
City Clerk  
(SEAL)  
 
 
APPROVED AS TO FORM:  
 
 
 
 
 
 
 
Michael D. Bailey  
City Attorney  
,  
an  
_________________________________________  
By:  
Its:

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
EXHIBIT A 
 
 
PROJECT

City of Glendale 
Solicitation Number: IFB 25-43 /42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICALS AND FILTER MEDIA 
DRAFT AGREEMENT 
CITY OF GLENDALE 
Procurement Division 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
 
EXHIBIT B 
 
COMPENSATION 
 
METHOD AND AMOUNT OF COMPENSATION  
 
 
 
NOT-TO-EXCEED AMOUNT  
The total amount of compensation paid to Contractor for full completion of all work required by the Project 
during the entire term of the Project must not exceed $ .  
 
DETAILED PROJECT COMPENSATION  
.

EXHIBIT B 
WATER AND WASTEWATER TREATMENT CHEMICALS 
COMPENSATION 
 
METHOD AND AMOUNT OF COMPENSATION 
The method of payment is provided in Section 4 of this Agreement. 
NOT-TO-EXCEED AMOUNT 
The total amount of compensation paid to Contractor for full completion of all work required by the Project during 
the entire term of the Project must not exceed $250,000. 
DETAILED PROJECT COMPENSATION 
See attached Pricing Workbook.

City of Glendale 
Solicitation Number: IFB 25-43/42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICAL AND FILTER MEDIA 
REVISED PRICING WORKBOOK 
(Addendum 3) 
CITY OF GLENDALE 
Procurement Department 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
Offerors to complete this Pricing Workbook and submit as their response to this IFB. 
 
ITEM # 
 
Chemical 
Estimated 
Annual 
Quantity 
Unit of 
Measure 
Price per 
Unit 
Extended 
Price 
7.1a 
25% SODIUM 
HYDROXIDE 
(CAUSTIC SODA) 
50,000 
Mini-bulk 
$      
 
$No Bid 
7.1b 
25% SODIUM 
HYDROXIDE 
(CAUSTIC SODA) 
50,000 
Bulk 
$      
$No Bid 
7.2a 
SODIUM HYPOCHLORITE 350,000 
Mini-bulk 
$      
$No Bid 
7.2b 
SODIUM HYPOCHLORITE 350,000 
Bulk 
$      
$No Bid 
7.3 
FERRIC CHLORIDE, 40% 
LIQUID 
332,000 
Gallon 
$      
$No Bid 
7.4 
ALUMINUM SULFATE, 
LIQUID 
920,000 
Gallon 
$      
$No Bid 
7.5 
POWDERED ACTIVATED 
CARBON (PAC) 
160,000 
Dry Pound 
$1.02 
$163,200 
7.6a 
SODIUM CHLORITE, 
25% LIQUID 
70,000 
Gallon 
$      
$No Bid 
7.6b 
SODIUM CHLORITE, 
25% LIQUID 
70,000 
Tote 
$      
$No Bid 
7.7 
HYDROFLUOROSILICIC 
ACID 
24,000 
Gallon 
$      
$No Bid 
7.8 
CATONIC POLYMER, 
LIQUID CLARIFLOC 
C358 OR APPROVED 
EQUAL 
500,000 
Pound  
$      
$No Bid 
7.9a 
CATIONIC POLYMER, 
LIQUID: CLARIFLOC 
C6220 POLYMER OR 
APPROVED EQUAL 
40,000 
Pounds, Neat 
$      
$No Bid 
7.9b 
CATIONIC POLYMER, 
LIQUID: CLARIFLOC  
N-120P POLYMER OR 
APPROVED EQUAL 
40,000 
Pounds, Neat 
$      
$No Bid

City of Glendale 
Solicitation Number: IFB 25-43/42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICAL AND FILTER MEDIA 
REVISED PRICING WORKBOOK 
(Addendum 3) 
CITY OF GLENDALE 
Procurement Department 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
ITEM # 
 
Chemical 
Estimated 
Annual 
Quantity 
Unit of 
Measure 
Price per 
Unit 
Extended 
Price 
7.10 
SODIUM BISULFITE, 
40% 
24,000 
Mini-bulk 
$      
$No Bid 
7.11 
SODIUM CHLORIDE 
(SALT) 
1,250,000 
Pound 
$      
$No Bid 
7.12 
LIQUID SODIUM 
THIOSULFATE, 30% 
10,000 
Gallon 
$      
$No Bid 
7.13a 
CHLORINE, LIQUID 
150 
Each 2,000 lb 
Cylinder 
$      
$No Bid 
7.13b 
CHLORINE, LIQUID 
12 
Each 150 lb 
Cylinder 
$      
$No Bid 
7.14 
SODIUM HYDROXIDE 
(CAUSTIC SODA), 50% 
465,500 
Gallon 
$      
$No Bid 
7.15 
WESTATES COAL BASED 
PELLETIZED ACTIVATE 
CARBON (VOCARB P60) 
OR APPROVED EQUAL 
2,000 
Dry Pound 
$      
$No Bid 
7.16 
WESTATES IMPREGNATED 
PELLETIZED ACTIVATED 
CARBON (VOCARB UOCH-
KP) OR APPROVED EQUAL 
6,500 
Dry Pound 
$      
$No Bid 
7.17 
ACTIVATED CARBON 
SUBSTRATE BITUMINOUS 
COAL 
3,400 
Dry Pound 
$      
$No Bid 
7.18 
ECS SULFADSORB-HC 
CARBON 
22,000 
Dry Pound 
$      
$No Bid 
7.19 
ECS VC-PLUS CARBON 
22,000 
Dry Pound 
$      
$No Bid 
7.20 
CENTAUR HSV 4x6 
GRANULAR ACTIVATED 
CARBON OR APPROVED 
EQUAL 
96,000 
Dry Pound 
$      
$No Bid 
7.21 
CARBON DIOXIDE (CO²) 
1,600,000 
Pound 
$      
$No Bid 
7.22 
FILTER MEDIA – 
ANTHRACITE 
100,000 
Dry Pound 
$      
$No Bid

City of Glendale 
Solicitation Number: IFB 25-43/42500088 
WATER AND WASTEWATER TREATMENT 
CHEMICAL AND FILTER MEDIA 
REVISED PRICING WORKBOOK 
(Addendum 3) 
CITY OF GLENDALE 
Procurement Department 
5970 West Brown Street, 
Suite 210 
Glendale, Arizona 85302 
 
3. 
DISCOUNT/PAYMENT TERMS: The City standard is 2% 20 days 
 
Comply: 
YES         NO X 
 
If your answer is NO, please state terms offered: Net 30, no discount offered% 
 
 
4. 
PAYMENT Contractor shall provide monthly statements of itemized services.  
Payment will be reviewed and approved by the Contract Administrator or designee. 
The itemized statement shall not exceed the proposal fee in this Section.    
 
5. 
TAX AMOUNT Do not include any use tax or federal tax in your proposal.