Agreement with Inter Technologies Corporation

City of Glendale — Regular Meeting (2026-03-24)

Extracted text (via pymupdf) 57927 characters

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C
AGREEMENT FOR
TRAFFIC MANAGEMENT CENTER VIDEO SYSTEM UPGRADE
City of Glendale Solicitation No. RFP 26-11
This Agreement for Traffic Management Center Video System Upgrade ("Agreement") is effective and entered into
between CITY OF GLENDALE, an Arizona municipal corporation ("City"), and Inter Technologies Corporation, a
Virginia Corporation, authorized to do business in the State of Arizona, ("Contractor"), as of the _____ day of
____________, 2026.
RECITALS
A.
City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, pursuant to Solicitation No. RFP 26-11 (the "Project");
B.
City desires to retain the services of Contractor to perform those specific duties and produce the specific
work as set forth in the Project attached hereto; and
C.
City and Contractor desire to memorialize their agreement with this document.
AGREEMENT
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agree as follows:
1.
Key Personnel; Sub-contractors.
1.1
Services. Contractor will provide all services necessary to assure the Project is completed timely and
efficiently consistent with Project requirements, including, but not limited to, working in close
interaction and interfacing with City and its designated employees, and working closely with others,
including other contractors or consultants, retained by City.
1.2
Project Team.
a.
Project Manager.
(1)
Contractor will designate an employee as Project Manager with sufficient training,
knowledge, and experience to complete the Project and handle all aspects of the
Project (as determined by the City in its sole discretion); such that the work
produced by Contractor is consistent with applicable standards as detailed in this
Agreement;
(2)
The City must approve the designated Project Manager; and
(3)
To assure the Project schedule is met, Project Manager may be required to devote
no less than a specific amount of time as set out in Exhibit A.
b.
Project Team.
(1)
The Project Manager and all other employees assigned to the project by Contractor
will comprise the "Project Team."
(2)
Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Contractor.
c.
Discharge, Reassign, Replacement.
(1)
Contractor acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in the response to the Project's
solicitation.

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(2)
Contractor will not discharge, reassign or replace or diminish the responsibilities of
any of the employees assigned to the Project who have been approved by City
without City's prior written consent unless that person leaves the employment of
Contractor, in which event the substitute must first be approved in writing by City.
(3)
Contractor will change any of the members of the Project Team at the City's request
if an employee's performance does not equal or exceed the level of competence that
the City may reasonably expect of a person performing those duties or if the acts or
omissions of that person are detrimental to the development of the Project.
d.
Sub-contractors.
(1)
Contractor may engage specific technical contractor (each a "Sub-contractor") to
furnish certain service functions.
(2)
Contractor will remain fully responsible for Sub-contractor's services.
(3)
Sub-contractors must be approved by the City, unless the Sub-contractor was
previously mentioned in the response to the solicitation.
(4)
Contractor shall certify by letter that contracts with Sub-contractors have been
executed incorporating requirements and standards as set forth in this Agreement.
2.
Schedule. The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
3.
Contractor’s Work.
3.1
Standard. Contractor must perform services in accordance with the standards of due diligence, care,
and quality prevailing among contractors having substantial experience with the successful furnishing
of services for projects that are equivalent in size, scope, quality, and other criteria under the Project
and identified in this Agreement.
3.2
Licensing. Contractor warrants that:
a.
Contractor and Sub-contractors will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of services ("Approvals"); and
b.
Neither Contractor nor any Sub-contractor has been debarred or otherwise legally excluded
from contracting with any federal, state, or local governmental entity ("Debarment").
(1)
City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments or to examine Contractor's contracting ability.
(2)
Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.
3.3
Compliance. Services will be furnished in compliance with applicable federal, state, county and local
statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards and
criteria designated by City.
Contractor must not discriminate against any employee or applicant for employment on the basis of
race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any
disability. Contractor will require any Sub-contractor to be bound to the same requirements as stated
within this section. Contractor, and on behalf of any subcontractors, warrants compliance with this
section.

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3.4
Coordination; Interaction.
a.
For projects that the City believes requires the coordination of various professional services,
Contractor will work in close consultation with City to proactively interact with any other
professionals retained by City on the Project ("Coordinating Project Professionals").
b.
Subject to any limitations expressly stated in the Project Budget, Contractor will meet to
review the Project, Schedule, Project Budget, and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably considers
necessary in order to ensure the timely work delivery and Project completion.
c.
For projects not involving Coordinating Project Professionals, Contractor will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.
3.5
Work Product.
a.
Ownership. Upon receipt of payment for services furnished, Contractor grants to City, and
will cause its Sub-contractors to grant to the City, the exclusive ownership of and all
copyrights, if any, to evaluations, reports, drawings, specifications, project manuals, surveys,
estimates, reviews, minutes, all "architectural work" as defined in the United States Copyright
Act, 17 U.S.C § 101, et seq., and other intellectual work product as may be applicable ("Work
Product").
(1)
This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2)
Contractor warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
b.
Delivery. Contractor will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
c.
City Use.
(1)
City may reuse the Work Product at its sole discretion.
(2)
In the event the Work Product is used for another project without further
consultations with Contractor, the City agrees to indemnify and hold Contractor
harmless from any claim arising out of the Work Product.
(3)
In such case, City shall also remove any seal and title block from the Work Product.
4.
Compensation for the Project.
4.1
Compensation. Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $600,000, as specifically detailed in Exhibit B (the "Compensation").
4.2
Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.
a.
Adjustments to the Compensation require a written amendment to this Agreement and may
require City Council approval.
b.
Additional services which are outside the scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.
c.
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in the
Exhibits and accompanying attachments, the provisions of this Agreement shall take priority
and govern the conduct of the parties.

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5.
Billings and Payment.
5.1
Applications.
a.
Contractor will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated below.
b.
The period covered by each Payment Application will be one calendar month ending on the
last day of the month or as specified in the solicitation.
5.2
Payment.
a.
After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b.
Payment may be subject to or conditioned upon City's receipt of:
(1)
Completed work generated by Contractor and its Sub-contractors; and
(2)
Unconditional waivers and releases on final payment from Sub-contractors as City
may reasonably request to assure the Project will be free of claims arising from
required performances under this Agreement.
5.3
Review and Withholding. City's Project Manager will timely review and certify Payment Applications.
a.
If the Payment Application is rejected, the Project Manager will issue a written listing of the
items not approved for payment.
b.
City may withhold an amount sufficient to pay expenses that City reasonably expects to incur
in correcting the deficiency or deficiencies rejected for payment.
6.
Termination.
6.1
For Convenience. City may terminate this Agreement for convenience, without cause, by delivering
a written termination notice stating the Effective Termination date, which may not be less than 30
days following the date of delivery.
a.
Contractor will be equitably compensated for Goods or Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.
b.
Contractor will also be similarly compensated for any approved effort expended and
approved costs incurred that are directly associated with project closeout and delivery of the
required items to the City.
6.2
For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of this
Agreement within seven days after receipt of written notice specifying the breach.
a.
Contractor will not be entitled to further payment until after City has determined its damages.
If City's damages resulting from the breach, as determined by City, are less than the equitable
amount due but not paid Contractor for Service and Repair furnished, City will pay the
amount due to Contractor, less City's damages, in accordance with the provision of § 5.
b.
If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject to
consequential damages of more than $2,000,000 or the amount of this Agreement, whichever
is greater.
7.
Conflict. Contractor acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating, negotiating,
securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or consultant of any
other party to this Agreement.
8.
Insurance.
8.1
Requirements. Contractor must obtain and maintain the following insurance ("Required Insurance"):

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a.
Contractor and Sub-contractors. Contractor, and each Sub-contractor performing work or
providing materials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations under this Agreement are completed.
b.
General Liability.
(1)
Contractor must at all times relevant hereto carry a commercial general liability
policy with a combined single limit of at least $2,000,000 per occurrence and
$4,000,000 annual aggregate for each property damage and contractual property
damage.
(2)
Sub-contactors must at all times relevant hereto carry a general commercial liability
policy with a combined single limit of at least $2,000,000 per occurrence.
(3)
This commercial general liability insurance must include independent contractors'
liability, contractual liability, broad form property coverage, XCU hazards if
requested by the City, and a separation of insurance provision.
(4)
These limits may be met through a combination of primary and excess liability
coverage.
c.
Auto. A business auto policy providing a liability limit of at least $2,000,000 per accident for
Contractor and $2,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles.
d.
Workers' Compensation and Employer's Liability. A workers' compensation and employer's
liability policy providing at least the minimum benefits required by Arizona law.
e.
Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:
(1)
Cancellation or termination of Contractor or Sub-contractor's Policies;
(2)
Reduction of the coverage limits of any of Contractor or and Sub-contractor's
Policies; and
(3)
Any other material modification of Contractor or Sub-contractor's Policies related
to this Agreement.
f.
Certificates of Insurance.
(1)
Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-contractor's Policies, which will confirm the existence or issuance of Contractor
and Sub-contractor's Policies in accordance with the provisions of this section, and
copies of the endorsements of Contractor and Sub-contractor's Policies in
accordance with the provisions of this section.
(2)
City is and will be under no obligation either to ascertain or confirm the existence
or issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.
(3)
Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the
Agreement.
g.
Other Contractors or Vendors.
(1)
Other contractors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.

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(2)
This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name the
parties as additional insured parties and certificates of insurance).
h.
Policies. Except with respect to workers' compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.
(1)
The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.
(2)
All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.
8.2
Sub-contractors.
a.
Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.
b.
City may consider waiving these insurance requirements for a specific Sub-contractor if City
is satisfied the amounts required are not commercially available to the Sub-contractor and
the insurance the Sub-contractor does have is appropriate for the Sub-contractor's work
under this Agreement.
c.
Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.
8.3
Indemnification.
a.
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an "Indemnified
Party," collectively, the "Indemnified Parties"), for, from, and against any and all claims,
demands, actions, damages, judgments, settlements, personal injury (including sickness,
disease, death, and bodily harm), property damage (including loss of use), infringement,
governmental action and all other losses and expenses, including attorneys' fees and litigation
expenses (each, a "Demand or Expense"; collectively, "Demands or Expenses") asserted by
a third-party (i.e. a person or entity other than City or Contractor) and that arises out of or
results from the breach of this Agreement by the Contractor or the Contractor’s negligent
actions, errors or omissions (including any Sub-contractor or other person or firm employed
by Contractor), whether sustained before or after completion of the Project.
b.
This indemnity and hold harmless provision applies even if a Demand or Expense is in part
due to the Indemnified Party's negligence or breach of a responsibility under this Agreement,
but in that event, Contractor shall be liable only to the extent the Demand or Expense results
from the negligence or breach of a responsibility of Contractor or of any person or entity
for whom Contractor is responsible.
c.
Contractor is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
9.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrants
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate to
their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The Contractor or
subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement and may result
in the termination of the Agreement by the City under the terms of this Agreement. The City retains the legal
right to randomly inspect the papers and records of the other party to ensure that the other party is complying
with the above-mentioned warranty. The Contractor and subcontractor warrant to keep their respective

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papers and records open for random inspection during normal business hours by the other party. The parties
shall cooperate with the City’s random inspections, including granting the inspecting party entry rights onto
their respective properties to perform the random inspections and waiving their respective rights to keep such
papers and records confidential.
10.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a
boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
11.
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and during
the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c.
any contractors, subcontractors or suppliers that use the forced labor or any goods or
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.
12.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.
13.
Notices.
13.1
A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if:
a.
The Notice is in writing; and
b.
Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested); and
c.
Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
(1)
Received on a business day, or before 5:00 p.m., at the address for Notices identified
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight courier
service on or before 5:00 p.m.; or
(2)
As of the next business day after receipt, if received after 5:00 p.m.
d.
The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and
e.
Digitalized signatures and copies of signatures will have the same effect as original signatures.
13.2
Representatives.
a.
Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:
Inter Technologies Corporation
c/o Jeff Rose
2430 W. Mission Ln., Suite 1
Phoenix, AZ 85021

b.
City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:

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City of Glendale
c/o Shoalynn Gilliland
5970 W. Brown Street
Glendale, Arizona 85302
(623) 930-2863

With required copy to:

City Manager

City Attorney
City of Glendale

City of Glendale
5850 West Glendale Avenue

5850 West Glendale Avenue
Glendale, Arizona 85301
Glendale, Arizona 85301
c.
Concurrent Notices.
(1)
All notices to City's representative must be given concurrently to City Manager and
City Attorney.
(2)
A notice will not be deemed to have been received by City's representative until the
time that it has also been received by City Manager and City Attorney.
(3)
City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.
d.
Changes. Contractor or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
14.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-profit
corporation or other entity whose primary purpose is to own or manage the Project.
15.
Entire Agreement; Survival; Counterparts; Signatures.
15.1
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties regarding
the Project or this Agreement.
a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
b.
Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.
c.
The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be resolved
by the terms and conditions stated in this Agreement.
15.2
Interpretation.
a.
The parties fairly negotiated the Agreement's provisions to the extent they believed necessary
and with the legal representation they deemed appropriate.
b.
The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
c.
The Agreement will be interpreted in accordance with the laws of the State of Arizona.

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15.3
Survival. Except as specifically provided otherwise in this Agreement, each warranty, representation,
indemnification and hold harmless provision, insurance requirement, and every other right, remedy
and responsibility of a Party, will survive completion of the Project, or the earlier termination of this
Agreement.
15.4
Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.
15.5
Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.
15.6
Severability. If any provision of this Agreement is voided or found unenforceable, that determination
will not affect the validity of the other provisions, and the voided or unenforceable provision will be
deemed reformed to conform to applicable law.
15.7
Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
16.
Term.

16.1
Extensions. The term of this Agreement commences upon the effective date and continues for a one
(1)-year initial period. The City may, at its option and with the approval of the Contractor, extend
the term of this Agreement an additional four (4) years, on an annual basis. Contractor will be notified
in writing by the City of its intent to extend the Agreement period at least thirty (30) calendar days
prior to the expiration of the original or any extension period. Price adjustments will only be reviewed
prior to the extension period and any such price adjustment will be a determining factor for any
renewal. There are no automatic extensions or renewals of this Agreement.

16.2
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including

the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a

month-to-month basis for a maximum of six (6) months to allow for the City to complete its

procurement process to select a vendor to provide the services/materials similar to those provided

under this Agreement. The City will notify the Contractor in writing of its intent to extend the

Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension

provided under this subsection will continue under the same terms and conditions as in effect

immediately prior to the expiration of the then-current term.
17.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
18.
Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the ordinances,
charter, rules and regulations of the respective entity and the approval of the Contractor and City. For a list
of SAVE members, click on the following link: http://www.mesaaz.gov/business/purchasing/save
19.
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A
Project
Exhibit B
Compensation

(Signatures appear on the following page.)

EXHIBIT A
TRAFFIC MANAGEMENT CENTER VIDEO SYSTEM UPGRADE
PROJECT

The TMC Control Room shall utilize a dedicated network-enabled video management system and direct-view LED
video wall. System operators must control the video management system via a network-based graphical user
interface capable of being accessed via an application installed on operator station PCs or by remote desktop
connection directly to the video wall management system processor.
The system must support up to 256 unique video wall preset scenarios that TMC staff can easily configure and
recall. The processor must allow up to 48 encoded H.264 or H.265 1080P video streams to be shown on the video
wall at one time as TMC will typically use the wall to view roughly 36-48 video streams at once.
Add-alternate upgrade pricing must be provided to allow up to 72 streams to be shown on the video wall at once.
Surveillance camera streams are available in H.264 format which the new video management system must accept
natively without transcoding. Baseband inputs must be ingested to the video management system and a secondary
Crestron AV control system to operate the existing control system must be replaced as part of this scope of work,
along with the video wall itself and certain ancillary components. Additional requirements for this upgrade are
provided later in this document. Refer to Appendix A for a functional diagram of the new video management
system.
Refer to Appendix B for a bill of materials with performance specifications. Any deviation to the materials in
Appendix B proposed by the design/build contractor must be preapproved in writing by the City of Glendale prior
to submitting a bid.
Performance Requirements:
Providing a complete and functioning turn-key audiovisual system. Furnish all labor, equipment, materials, supplies,
cabling/wiring, final connections, configuration, calibration, and testing. Perform all operations necessary to
complete the installation. The Contractor must work with a specialty LED mounting structure fabricator to engineer
and develop a frame arrangement that supports the new video wall. The existing framed opening will need to be
expanded, new support points installed, and cladding provided above and below the video wall to create a seamless
finished appearance. The mounting structure fabricator must have documented experience with similar projects. The
Contractor must calibrate the LED wall after installation to validate that the system is functioning correctly and the
pixel cards are color-matched within the manufacturer's tolerance.
Electrical Requirements
The Contractor must verify the current electrical panels and circuiting to ensure sufficient power is available for the
new equipment. Contractor must verify that the existing conditions comply with local code. The Contractor must
provide additional power as required at the video wall, the rack, and the new UPS to accommodate the
requirements. Based on existing mechanical system performance, no additional cooling capacity is anticipated.
Display Technology and Configuration
The Contractor is responsible for providing and installing a video wall that must be comprised of direct view LED
(dvLED) display cabinets with a pixel pitch of 1.5 mm. A uniform cabinet size must be used for the video wall. The
power consumption of the video wall per unit area must be less than 600 W/m². The video wall must provide high-
quality images and signal/power redundancy. The recommended size for the DVLED display cabinets making up
the video wall is 608 mm x 342 mm. The Contractor may select a different cabinet size that meets the dimensional
requirements of the video wall assembly. The arc length of the available wall opening is 290”, with an overall arc
radius of 23°, and the new video wall must be constructed to fit within this horizontal space. At this cabinet size, the
quantity of dvLED cabinets required is 72, or six rows of twelve cabinets. The overall video wall dimensions are
approximately 6’-8” high by 23’ wide. The completed video wall top edge shall be 4” below the finished ceiling, and
all gaps between the finished video wall and the building construction (floor, ceiling, walls) shall be filled in with
cladding/fascia panels. Figure 2 conveys a 3D visual of the new LED video wall. Figure 3 represents the new
viewing range for a TMC staff member sitting at the TMC Control Room desk. Contractor shall field verify existing

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conditions, including arc length and radius, as part of the design/build process. The new dvLED video wall must fill
the available wall opening’s arc length without gaps and provide additional height over the existing LCD video wall.
The contractor shall be responsible for hiring the necessary trades to expand the opening around the new video
wall’s additional height through selective demolition and reconstruction. This must include framing, drywall, and
painting. The contractor shall also modify the ceiling grid and replace ceiling tiles as necessary to neatly trim out the
opening. New ceiling tiles must match the existing.
Video Wall Size and Mounting
The new LED video wall must fit into an expanded opening in the TMC’s curved front wall. The existing drywall
above the center of the video wall must be demolished to accommodate the new screen size. The existing opening is
approximately 98” H x 281” W, but the Contractor is responsible for providing field verification of these
measurements and determining the required size of the new opening. The Contractor must provide new floor-to-
ceiling structural supports designed and stamped by a structural engineer licensed to practice in the state of Arizona.
The posts must be set back to allow for 6” of depth from the post front to the display front to allow flexibility in the
display mounting. Provide upright supports between every vertical row of dvLED cabinets for a total of 13
supports, 9or as needed to provide structural support for the designed video wall. Provide the necessary cladding
and trim around the video wall to create a seamless integration between the new dvLED cabinets and existing side
walls and ceiling. New cladding panels must be provided to fill the space between the floor and the video wall.
Figure 4 demonstrates the vertical structural supports required between each row of dvLED cabinets and shows
how they are mounted to the floor and ceiling. This figure also conveys how the wall opening is curved. The video
wall must be equipped with either rack-mounted or on-board power supplies, which must be arranged in a
redundant configuration. The redundancy must ensure that the operation can continue even if a controller or power
supply fails.
Content Processing and Management
The video wall must support the simultaneous viewing of up to 48 camera streams. These streams originate from
the existing Genetec VMS and must be ingested as H.264 streams into the new video wall management system. The
Contractor must upgrade the facility’s video wall management system to incorporate the required functionality as
described in the TMC requirements document and perform all tasks related to configuration and integration. Non-
IP audio and video sources, such as HDMI inputs from workstation computers and television receivers, must be
ingested into the video wall management system via encoders. Jupiter Catalyst XL hardware with Jupiter Canvas
software is the video wall management system acceptable to Glendale Transportation Systems Management (TSM).
The new video wall management system must ingest and encode all sources, then route, format, and position any
encoded input in any location on the video wall, as well as live video on workstations linked to the system. The
conference roll will use the KVM to access and control the video wall remotely.
The Contractor must upgrade the Crestron control processor wall touch panel to the latest models and implement
control integration with the video management system, the dvLED wall controllers, TV tuner sources, and the DSP
audio amplifier. The controller must control the changing of TV tuner channels, turning the system on or off, and
recalling up to eight different video wall layouts via the video management system. The TSM staff must have the
ability to view up to three TV channels simultaneously. The Contractor must provide new TV tuners to allow for
this functionality. All control system programming must be new and supplied by the Contractor. All existing
workstations must remain and keep the functionality of controlling the content shown on the video wall, including
the existing workstation in the adjacent offices. Only one workstation at a time will be permitted to be out of
service, and this must be coordinated with the City.
In the TSM Equipment Room, the existing (3) 4-post Ortronics MM20 racks will remain. The Contractor must
utilize Rack #1 that currently houses the AV equipment for the new video wall processor and all other associated
equipment to perform the required functionality.
Audio
The Contractor must replace the existing two ceiling speakers that allow audio playback from the video management
system output in the TSM Control Room. Headend equipment required for the audio system must be located at the
AV rack in the TMC Equipment Room. The existing audio amplifier must be replaced with a 320 W, 2-channel
amplifier featuring DSP that is fully controllable via the

13
01/28/2025
Crestron System. The speakers must be professional in-ceiling loudspeakers with a tile bridge and integrated back
can.
User Stations and Workstations CPUs
The existing user stations at the TMC Control Room table must remain and be utilized in the new video wall design.
Beneath the table is a floor box providing a local HDMI input that must remain. User stations must manage the
inputs displayed on the video wall via Canvas software and are linked via KVM extension back to a rack-mounted
workstation CPU in the TSM Equipment Room. The Raritan Dominion KVM system is designed to remain. User
stations in the Supervisor Office and workstations connected to the KVM switch and rackmount workstation CPUs
also exist and must remain in use. All existing workstation CPUs must be provided with Canvas video wall
management system software by the Contractor in coordination with the City’s IT support team. DisplayPort
and/or DVI-I video outputs from workstation CPUs and other rackmount application servers must be split to allow
complete resolution outputs to be sent to KVM computer interface modules (CIMs) and the video management
system. Video interfaces must be provided by the Contractor as required for signal compatibility with new
equipment.
UPS Replacement
The existing 8kVA floor-standing UPS must be replaced. The new UPS must be upsized to serve not only the
network equipment in the rack but also the video rack as well. The replacement UPS must be 15kVA minimum with
online doubleconversion architecture, hard-wired power line input connection, and output connections to match
existing power distribution units. Minimum UPS run time at full load must be 10 minutes. The new UPS must
include a network management card and software to allow for the graceful automated shutdown of attached
computing equipment.
Spare Equipment Requirements
The Contractor must be responsible for spare parts and equipment. Required spares include the following:
 Six (6) additional complete dvLED cabinets matching those provided as part of the video wall, including
matching batch-sorted LED pixel cards
 One (1) additional dvLED video wall controller and send box
 One (1) critical spares kit for the Jupiter Catalyst XL Video Wall Management System
Administrative Requirements
The Contractor is responsible for all building permits from the City of Glendale’s Building Safety Department, along
with facilitating all required inspections and approvals during the course of construction. It is the Contractor’s
responsibility to:
 Procure and pay for all necessary permits, licenses, inspections, and observe any requirements stipulated therein
 Comply with all applicable federal, state, and local labor laws, regulations, as well as any applicable local union and
trade regulations
 Provide evidence of insurance for the full value of equipment and materials located on site. Insurance will cover
all losses prior to full City acceptance. Maintain additional liability insurance to protect the supplier and/or City
against damage claims for personal injury or death that may occur during the installation of this work.
 All equipment and materials are to be fully insured against loss or damage from vandalism, theft, fire, etc.
 A certificate of insurance for Workman’s Compensation and Liability for all personnel is to be provided to the
City and be kept on file.
 Keep insurance in full force up until acceptance of the system by the City or until the City relieves the Contractor
in writing of this responsibility, whichever is earlier.
The Contractor must also coordinate all downtime/outages with the TMC and provide sufficient notice for when
the outages will begin. The Contractor is responsible for the demolition of the existing space, including removing
the DVR, the existing LCD cabinets, and the existing mount frames. This equipment, along with the rack-mounted

14
01/28/2025
equipment, such as the existing video wall management servers, video interfaces, control system, and other
associated obsolete equipment that is being replaced, must be returned to the City.
The Contractor must provide clean-up after demolition, throughout construction, and at the end of the project. The
existing drywall above the video wall must be demolished, and the clock removed, to accommodate the additional
height of the new video wall. The Contractor must provide feature licensing for the new video wall management
system from the system manufacturer and any required third-party software vendors for the TMC staff to enable
and use the video wall functionality as desired.
The Contractor must provide all design drawings and submittals to the City as PDF files for the City’s review and
confirm receipt of document files with the City. Allow at least four (4) weeks for the City to review each submittal
package. No portion of the work is to commence until the City has approved the prefabrication submittals in
writing. All documents submitted for approval must include the project name, the contractor's name and contact
information, the date submitted, and a list of transmitted documents.

EXHIBIT B
TRAFFIC MANAGEMENT CENTER VIDEO SYSTEM UPGRADE
COMPENSATION

METHOD AND AMOUNT OF COMPENSATION
Per Section 4 of this agreement.
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the Project during
the entire term of the Project must not exceed $600,000.
DETAILED PROJECT COMPENSATION
Please see Exhibit B.

City of Glendale
Solicitation Number: RFP 26-11/42600010
TRAFFIC MANAGEMENT CENTER VIDEO SYSTEM
UPGRADE
PRICING WORKBOOK
CITY OF GLENDALE
Procurement Department
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

PRICING WORKBOOK
Contractor must complete the Pricing Schedule below. Any items not clearly listed on Contractor’s
submitted price proposal will be considered included in Contractor’s price at no additional cost to the
City. All pricing should contemplate compliance with the performance requirements as specified in the
Scope of Work.

1.
INSTRUCTIONS:
a.
The cost proposal must be submitted separately from the rest of the written proposal.
b.
Cost proposals shall be quoted as an all-inclusive fixed fee for services.
c.
All inclusive – covers all direct and indirect necessary expenses including but not
limited to: travel, telephone, copying, and other out-of-pocket expenses.
d.
Not to Exceed – The actual fees shall not exceed the amount specified in fee proposal.

2.
PRICE SCHEDULE

AUDIO VISUAL SYSTEM
Line
Number
Quantity Description
Make
Model
Cost
Extended
Cost
1
2
Switch
Cisco
3750G-WS-S
EXISTING
EXISTING
2
2
Switch
Cisco
2960X-48TD-L
EXISTING
EXISTING
3
7
Workstation 1U
Dell
Precision 3930
EXISTING
EXISTING
4
1
Router/Firewall Appliance
Palo Alto
PA-520
EXISTING
EXISTING
5
6
Data Cabling Patch Panels

EXISTING
EXISTING
6
1
Storage Server
Dell
Power Edge R330
EXISTING
EXISTING
7
1
Server/Workstation
Dell
Power Edge R310
EXISTING
EXISTING
8
3
Server 1U
Dell
Power Edge R320
EXISTING
EXISTING
9
1
8-Way Splitter
Blonder-Tongue
CRSP-8
EXISTING
EXISTING
10
6
Workstation 2U
Dell
Precision R7310
EXISTING
EXISTING
11
3
4-Post Rack
Ortronics
MM20
EXISTING
EXISTING
12
1
AV System Controller with Rack Mounts
Crestron
CP4N
$1,690.15
$1,690.15
13
1
AV System Touchpanel
Crestron
TSW-1070
$1,991.96
$1,991.96

14
2
Audio Loudspeakers
Biamp
Desono CM60DTD
$116.34
$232.68
15
1
DSP Audio Amplifier with Rack Mounts
Extron
NETPA U 2002 SB
$1,976.00
$1,976.00
16
3
TV Tuner with Rack Mounts
Comtempary
Research
5114.001
$839.50
$2,518.50
17
1
Video Management System Processor CPU
Chassis with Rack Mounts
Jupiter
Catalyst XL CPU
$100,112.87
$100,112.87
18
1
Video Management System Processor Express
Chassis with Rack Mounts
Jupiter
Catalyst XL Express
Included
Included
19
1
Video Management System Quad HDMI/DP
Output Card
Jupiter
3-540-338-00
Included
Included
20
6
Video Management System Decoder Card
Jupiter
3-540-304-02
Included
Included
21
5
Video Management System Encoder with Rack
Mounts
Jupiter
StreamPoint 4K Quad $4,829.00
$24,145.00
22
1
Video Management System Software - Named
Client License
Jupiter
Canvas Named Client
License
$2,195.00
$2,195.00
23
4
Video Management System Software -
Floating Client License
Jupiter
Canvas Floating
Client License
$4,390.00
$17,560.00
24
1
Video Management System Software - Server
License
Jupiter
Canvas Server
License
$8,780.00
$8,780.00
25
2
Direct-View LED Video Wall Controller and
Send Box
Media Resources Performance Spec
$24,137.32
$24,137.32
26
1
Direct-View LED Video Wall, curved, 1.5mm
pixel pitch, 12 W x 6 H
Media Resources Performance Spec
$124,356.63
$124,356.63
27
1
Custom Video Wall Mounting Frame with
Cladding and PE Stamp
Media Resources Performance Spec
$32,658.31
$32,658.31
28
7
Workstation VGA to HDMI Converter/Interface Media Resources Performance Spec
Included
Included
29
A/R
Cabling, connectors, interfaces, and
miscellaneous
Media Resources As Required
$3,000.00
$3,000.00
30
A/R
Other system operating/software/feature
licenses
Media Resources As Required
Included
Included
31
1

Jupiter
Training-CAN
$3,018.75
$3,018.75

32
1

Jupiter
Commissioning-FC
$3,018.75
$3,018.75
33
1

Jupiter
Commissioning-CAN
$3,018.75
$3,018.75

Total AV
Equipment
$354,410.67

AV Contractor Labor

31
1
System Engineering & Project Management

$5,700.00
$5,700.00
32
1
Contractor Shop Assembly

$3,800.00
$3,800.00
33
1
On-site installation

$25,977.08
$25,977.08
34
1
General & Adminstrative

$2,080.00
$2,080.00
35
1
System Programming

$8,400.00
$8,400.00

Total AV Labor
$45,957.08

Total AV
System
$400,367.75

AUDIO VISUAL SPARES

Line
Number
Quantity Description
Make
Model
Cost
Extended
Cost
1
1
Video Management System Critical Spares Kit
Jupiter
3-CXL-001-00
Included
Included
2
6
Direct-View LED Video Wall additional fully populated
and matched cabinet
Media
Resources
Peformance
Spec
Included
Included
3
1
Direct-View LED Video Wall Controller and Send Box
Media
Resources
Performance
Spec
Included
Included
4

Total AV
Spares
$ -

Total
$ -

MECHANICAL, ELECTRICAL, PLUMBING (MEP)
Line Number Quantity Description
Make Model
Cost
Extended
Cost
1
1
15kVA Online Double Conversion UPS
APC
SURT15KRMXLT $23,889.07
$23,889.07
2

UPS Battery Module

3
1
UPS Network Management Card
APC
AP9640
$459.58
$459.58
4
1
UPS Software

Included
Included
5
1
Electrical Wire & Cable

$2,200.00
$2,200.00
6
1
Electrical Conduit, Boxes, and Faceplates

$1,685.00
$1,685.00
7
1
Electrical Devices

$852.00
$852.00

$
$
9

$
$
10

$
$
11

$
$
12

$
$
13

$
$
14

$
$
15

$
$
16

$
$
17

$
$
18

$
$
19

$
$
20

$
$

Total MEP Equipment $29,085.65

MEP Contractor Labor

21
1
System Engineering & Project Management

$987.50
$987.50
22
1
On-site installation

$3,583.50
$3,583.50
23
1
General & Administrative

$1,282.00
$1,282.00
24
1
System Startup and Commissioning

$410.00
$410.00

Total MEP Labor
$6,263.00

Total
$35,348.65

GENERAL CONSTRUCTION

Line Number Quantity Description
Manufacturer Part Number/Series Cost
Extended
Cost
1
1
Framing

$10,184.00
$10,184.00
2
1
Drywall

$7,457.51
$7,457.51
3
1
Paint

$4,993.63
$4,993.63
7
1
Ceiling Grid and Tiles

$4,318.66
$4,318.66
8

$
$
9

$
$
10

$
$
11

$
$
12

$
$
13

$
$
14

$
$
15

$
$
16

$
$
17

$
$
18

$
$
19

$
$
20

$
$

Total GC Equipment
$26,953.80

General Contractor Labor

21
1
Project Management

$8,185.16
$8,185.16
22
1
On-site installation

$12,687.29
$12,687.29
23
1
General & Administrative

$3,576.75
$3,576.75

Total GC Labor
$24,449.20

Total
$51,403.00
Total for Base Bid
$487,119.40
Sales Tax
$35,228.04
Grand Total Base Bid $522,347.44

ALTERNATIVES
Line
Number
Quantity Description
Make
Model
Cost
Extended
Cost
1
1
Base Bid
Inter
Technologies
N/A
$487,119.40
$522,347.44
2
3
Video Management System Decoder Card - 8x HD60
video streams
Jupiter
3-540-304-
02
$10,181.00
$30,543.00
3

Sales Tax for line 2

$2,809.96
$2,809.96
4

$
$
5

$
$
8

$
$
9

$
$
10

$
$
11

$
$
12

$
$
13

$
$
14

$
$
15

$
$
16

$
$
17

$
$

$
$
19

$
$
20

$
$

Total AV
Equipment
$555,700.40

AV Contractor Labor

21
1
System Engineering & Project Management

$1,000.00
$1,000.00
22
1
Contractor Shop Assembly

included
included
23
1
On-site installation

included
included
24
1
General & Administrative

$2,000.00
$1,000.00
25
1
System Programming

$4,500.00
$4,500.00

Total AV Labor
$6,500.00

Total AV
Alternates
$562,200.40

WARRANTY
Base Bid
Line
Number
Quantity Description
Make
Model
Cost
Extended Cost
1
1
Video Management System Hardware Warranty
- Year 1 included at N/C
Jupiter JUP-CARE-FC
Included with Purchase
Included with
Purchase
2
1
Video Management System Hardware Warranty
- Year 2 included at N/C
Jupiter JUP-CARE-FC
Included with Purchase
Included with
Purchase
3
1
Video Management System Hardware Warranty
- Extend to Year 3
Jupiter JUP-CARE-FC
$12,212.76
$12,212.76
4
1
Video Management System Hardware Warranty
- Extend to Year 4
Jupiter JUP-CARE-FC
$12,212.76
$12,212.76

5
1
Video Management System Hardware Warranty
- Extend to Year 5
Jupiter JUP-CARE-FC
$12,212.76
$12,212.76
6
1
Video Management System Software Support -
Year 1 included at N/C
Jupiter
JUP-CARE-CA
NVAS
Included with Purchase
Included with
Purchase
7
1
Video Management System Software Support -
Extend to Year 2
Jupiter
JUP-CARE-CA
NVAS
$5,460.00
$5,460.00
8
1
Video Management System Software Support -
Extend to Year 3
Jupiter
JUP-CARE-CA
NVAS
$5,460.00
$5,460.00
9
1
Video Management System Software Support -
Extend to Year 4
Jupiter
JUP-CARE-CA
NVAS
$5,460.00
$5,460.00
10
1
Video Management System Software Support -
Extend to Year 5
Jupiter
JUP-CARE-CA
NVAS
$5,460.00
$5,460.00
Alternate
1
1
Video Management System Hardware Warranty
- Year 1 included at N/C
Jupiter JUP-CARE-FC
Included with Purchase
Included with
Purchase
2
1
Video Management System Hardware Warranty
- Year 2 included at N/C
Jupiter JUP-CARE-FC
Included with Purchase
Included with
Purchase
3
1
Video Management System Hardware Warranty
- Extend to Year 3
Jupiter JUP-CARE-FC
$15,653.40
$15,653.40
4
1
Video Management System Hardware Warranty
- Extend to Year 4
Jupiter JUP-CARE-FC
$15,653.40
$15,653.40
5
1
Video Management System Hardware Warranty
- Extend to Year 5
Jupiter JUP-CARE-FC
$15,653.40
$15,653.40
6
1
Video Management System Software Support -
Year 1 included at N/C
Jupiter
JUP-CARE-CA
NVAS
Included with Purchase
Included with
Purchase
7
1
Video Management System Software Support -
Extend to Year 2
Jupiter
JUP-CARE-CA
NVAS
$5,460.00
$5,460.00
8
1
Video Management System Software Support -
Extend to Year 3
Jupiter
JUP-CARE-CA
NVAS
$5,460.00
$5,460.00
9
1
Video Management System Software Support -
Extend to Year 4
Jupiter
JUP-CARE-CA
NVAS
$5,460.00
$5,460.00
10
1
Video Management System Software Support -
Extend to Year 5
Jupiter
JUP-CARE-CA
NVAS
$5,460.00
$5,460.00

Total AV Warranty (48)
for 5 years
$58,478.28

Total AV Warranty (72)
for 5 years
$68,800.20

Total
$ -

3.
DISCOUNT/PAYMENT TERMS: The City standard is 2% 20 days

Comply:
YES NO X

If your answer is NO, please state terms offered: (Enter discount rate if payment in 20 days) %

0% Net 30

4.
PAYMENT Contractor shall provide monthly statements of itemized services. Payment will be
reviewed and approved by the Contract Administrator or designee. The itemized statement
shall not exceed the proposal fee in this Section.

5.
TAX AMOUNT Do not include any use tax or federal tax in your proposal.

OFFEROR NAME: Inter Technologies Corporation