Agreement with Clean Harbors Environmental Services Inc

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AGREEMENT FOR
HOUSEHOLD HAZARDOUS WASTE
City of Glendale Solicitation No. IFB 26-10

This Agreement for Household Hazardous Waste ("Agreement") is effective and entered into between CITY OF
GLENDALE, an Arizona municipal corporation ("City"), and Clean Harbors Environmental Services, Inc., a

Massachusetts Corporation, authorized to do business in the State of Arizona, ("Contractor"), as of the day of
, 2026.
RECITALS
A. City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, pursuant to Solicitation No. IFB 26-10 (the "Project");
B. City desires to retain the services of Contractor to perform those specific duties and produce the specific
work as set forth in the Project attached hereto; and
C. City and Contractor desire to memorialize their agreement with this document.
AGREEMENT

In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agree as follows:

1. Key Personnel; Sub-contractors.

1.1 Services. Contractor will provide all services necessary to assure the Project is completed timely and
efficiently consistent with Project requirements, including, but not limited to, working in close
interaction and interfacing with City and its designated employees, and working closely with others,
including other contractors or consultants, retained by City.

1.2 Project Team.
a. Project Manager.

(1) Contractor will designate an employee as Project Manager with sufficient training,
knowledge, and experience to complete the Project and handle all aspects of the
Project (as determined by the City in its sole discretion); such that the work
produced by Contractor is consistent with applicable standards as detailed in this
Agreement;

(2) The City must approve the designated Project Manager; and

(3) To assure the Project schedule is met, Project Manager may be required to devote

no less than a specific amount of time as set out in Exhibit A.
b. Project Team.

(1) The Project Manager and all other employees assigned to the project by Contractor
will comprise the "Project Team."

(2) Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Contractor.

c. Discharge, Reassign, Replacement.

(1) Contractor acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in the response to the Project's
solicitation,

il

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(2) Contractor will not discharge, reassign or replace or diminish the responsibilities of
any of the employees assigned to the Project who have been approved by City
without City's prior written consent unless that person leaves the employment of
Contractor, in which event the substitute must first be approved in writing by City.

(3) Contractor will change any of the members of the Project Team at the City's request
if an employee's performance does not equal or exceed the level of competence that
the City may reasonably expect of a person performing those duties or if the acts or
omissions of that person are detrimental to the development of the Project.

d. Sub-contractors.
(1) Contractor may engage specific technical contractor (each a "Sub-contractor") to
furnish certain service functions.
(2) Contractor will remain fully responsible for Sub-contractor's services.
(3) Sub-contractors must be approved by the City, unless the Sub-contractor was

previously mentioned in the response to the solicitation.

(4) Contractor shall certify by letter that contracts with Sub-contractors have been
executed incorporating requirements and standards as set forth in this Agreement.

Schedule. The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.

Contractor’s Work.

3.1

3.2

3.3

Standard. Contractor must perform services in accordance with the standards of due diligence, care,
and quality prevailing among contractors having substantial experience with the successful furnishing
of services for projects that are equivalent in size, scope, quality, and other criteria under the Project
and identified in this Agreement.

Licensing. Contractor warrants that:

a. Contractor and Sub-contractors will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of services ("Approvals"); and

b. Neither Contractor nor any Sub-contractor has been debarred or otherwise legally excluded
from contracting with any federal, state, or local governmental entity ("Debarment").

(1) City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments or to examine Contractor's contracting ability.

(2) Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.

Compliance. Services will be furnished in compliance with applicable federal, state, county and local
statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards and
criteria designated by City.

Contractor must not discriminate against any employee or applicant for employment on the basis of
race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any
disability. Contractor will require any Sub-contractor to be bound to the same requirements as stated
within this section. Contractor, and on behalf of any subcontractors, warrants compliance with this
section.

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3.4

3.5

Coordination; Interaction.

a.

For projects that the City believes requires the coordination of various professional services,
Contractor will work in close consultation with City to proactively interact with any other
professionals retained by City on the Project ("Coordinating Project Professionals").

Subject to any limitations expressly stated in the Project Budget, Contractor will meet to
review the Project, Schedule, Project Budget, and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably considers
necessary in order to ensure the timely work delivery and Project completion.

For projects not involving Coordinating Project Professionals, Contractor will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.

Work Product.

a.

Ownership. Upon receipt of payment for services furnished, Contractor grants to City, and
will cause its Sub-contractors to grant to the City, the exclusive ownership of and all
copyrights, if any, to evaluations, reports, drawings, specifications, project manuals, surveys,
estimates, reviews, minutes, all "architectural work" as defined in the United States Copyright
Act, 17 U.S.C § 101, ef seg., and other intellectual work product as may be applicable ("Work
Product").

(1) This grant is effective whether the Work Product is on paper (eg. a “hard copy"),
in electronic format, or in some other form.

(2) Contractor warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.

Delivery. Contractor will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.

City Use.
(1) City may reuse the Work Product at its sole discretion.

(2) In the event the Work Product is used for another project without further
consultations with Contractor, the City agrees to indemnify and hold Contractor
harmless from any claim arising out of the Work Product.

(3) In such case, City shall also remove any seal and title block from the Work Product.

4. Compensation for the Project.

4.1

4.2

Compensation. Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $300,000, as specifically detailed in Exhibit B (the "Compensation").

Change in Scope of Project. ‘The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.

a.

Adjustments to the Compensation require a written amendment to this Agreement and may
require City Council approval.

Additional services which are outside the scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.

Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in the
Exhibits and accompanying attachments, the provisions of this Agreement shall take priority
and govern the conduct of the parties.

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Billings and Payment.

5.1 Applications.

a. Contractor will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated below.

b. The period covered by each Payment Application will be one calendar month ending on the
last day of the month or as specified in the solicitation.

5.2 Payment.

a. After a full and complete Payment Application is received, City will process and remit
payment within 30 days.

b. Payment may be subject to or conditioned upon City's receipt of:
(1) Completed work generated by Contractor and its Sub-contractors; and
(2) Unconditional waivers and releases on final payment from Sub-contractors as City

may reasonably request to assure the Project will be free of claims arising from
required performances under this Agreement.

5.3 Review and Withholding. City's Project Manager will timely review and certify Payment Applications.
a. If the Payment Application is rejected, the Project Manager will issue a written listing of the
items not approved for payment.
b. City may withhold an amount sufficient to pay expenses that City reasonably expects to incur
in correcting the deficiency or deficiencies rejected for payment.
Termination.
6.1 For Convenience. City may terminate this Agreement for convenience, without cause, by delivering

a written termination notice stating the Effective Termination date, which may not be less than 30
days following the date of delivery.

a. Contractor will be equitably compensated for Goods or Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.

b. Contractor will also be similarly compensated for any approved effort expended and
approved costs incurred that are directly associated with project closeout and delivery of the
required items to the City.

6.2 For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of this
Agreement within seven days after receipt of written notice specifying the breach.

a. Contractor will not be entitled to further payment until after City has determined its damages.
If City's damages resulting from the breach, as determined by City, are less than the equitable
amount due but not paid Contractor for Service and Repair furnished, City will pay the
amount due to Contractor, less City's damages, in accordance with the provision of § 5.

b. Tf City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject to
consequential damages of more than $2,000,000 or the amount of this Agreement, whichever
is greater.

Conflict. Contractor acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating, negotiating,
securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or consultant of any
other party to this Agreement.

Insurance.
8.1 Requirements. Contractor must obtain and maintain the following insurance ("Required Insurance"):

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Contractor and Sub-contractors. Contractor, and each Sub-contractor performing work or
providing materials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations under this Agreement are completed.

General Liability.

(1) Contractor must at all times relevant hereto carry a commercial general liability
policy with a combined single limit of at least $2,000,000 per occurrence and
$4,000,000 annual aggregate for each property damage and contractual property
damage.

(2) Sub-contactors must at all times relevant hereto carry a general commercial liability
policy with a combined single limit of at least $2,000,000 per occurrence.

6) This commercial general liability insurance must include independent contractors’
liability, contractual liability, broad form property coverage, XCU hazards if
requested by the City, and a separation of insurance provision.

(4) These limits may be met through a combination of primary and excess liability
coverage.

Auto. A business auto policy providing a liability limit of at least $2,000,000 per accident for
Contractor and $2,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles.

Workers' Compensation and Employer's Liability. A workers' compensation and employer's
liability policy providing at least the minimum benefits required by Arizona law.

Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:

(1) Cancellation or termination of Contractor or Sub-contractor's Policies;

(2) Reduction of the coverage limits of any of Contractor or and Sub-contractor's
Policies; and

(3) Any other material modification of Contractor or Sub-contractor's Policies related
to this Agreement.

Certificates of Insurance.

(1) Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-contractor's Policies, which will confirm the existence or issuance of Contractor
and Sub-contractor's Policies in accordance with the provisions of this section, and
copies of the endorsements of Contractor and Sub-contractor's Policies in
accordance with the provisions of this section.

(2) City is and will be under no obligation either to ascertain or confirm the existence
or issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.

(3) Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the
Agreement.

Other Contractors or Vendors.

(1) Other contractors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.

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(2) This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name the
parties as additional insured parties and certificates of insurance).

Policies. Except with respect to workers' compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.

(1) The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.

(2) All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.

8.2 Sub-contractors.

a.

Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.

City may consider waiving these insurance requirements for a specific Sub-contractor if City
is satisfied the amounts required are not commercially available to the Sub-contractor and
the insurance the Sub-contractor does have is appropriate for the Sub-contractor's work
under this Agreement.

Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.

8.3 Indemnification.

a.

To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an "Indemnified
Party,” collectively, the "Indemnified Parties"), for, from, and against any and all claims,
demands, actions, damages, judgments, settlements, personal injury (including sickness,
disease, death, and bodily harm), property damage (including loss of use), infringement,
governmental action and all other losses and expenses, including attorneys! fees and litigation
expenses (each, a "Demand or Expense"; collectively, "Demands or Expenses") asserted by
a third-party (ie. a person or entity other than City or Contractor) and that arises out of or
results from the breach of this Agreement by the Contractor or the Contractor’s negligent
actions, errors or omissions (including any Sub-contractor or other person or firm employed
by Contractor), whether sustained before or after completion of the Project.

This indemnity and hold harmless provision applies even if a Demand or Expense is in part
due to the Indemnified Party's negligence or breach of a responsibility under this Agreement,
but in that event, Contractor shall be liable only to the extent the Demand or Expense results
from the negligence or breach of a responsibility of Contractor or of any person or entity
for whom Contractor is responsible.

Contractor is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.

E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrants
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate to
their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The Contractor or

subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement and may result

in the termination of the Agreement by the City under the terms of this Agreement. The City retains the legal
right to randomly inspect the papers and records of the other party to ensure that the other party is complying
with the above-mentioned warranty. The Contractor and subcontractor warrant to keep their respective

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10.

i.

12.

13.

papers and records open for random inspection during normal business hours by the other party. The parties
shall cooperate with the City’s random inspections, including granting the inspecting party entry rights onto
their respective properties to perform the random inspections and waiving their respective rights to keep such
papers and records confidential.

No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a
boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.

Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and during
the term of this Agreement, will not use:

a. the forced labor of ethnic Uyghurs in the People’s Republic of China;

b. any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and

c. any contractors, subcontractors or suppliers that use the forced labor or any goods or
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.

Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.

Notices.

13.1 A notice, request or other communication that is required or permitted under this Agreement (each
a"Notice") will be effective only if:

a. The Notice is in writing; and

b. Delivered in person or by overnight courier service (delivery charges prepaid), certified or
tegistered mail (return receipt requested); and

c. Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:

(1) Received on a business day, or before 5:00 p.m., at the address for Notices identified
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight courier
service on or before 5:00 p.m.; or

(2) As of the next business day after receipt, if received after 5:00 p.m.

d. The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and

e. Digitalized signatures and copies of signatures will have the same effect as original signatures.

13.2 Representatives.

a. Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:

Clean Harbors Environmental Services, Inc.
c/o Antonio Jaramillo

PO Box 9149, 42 Longwater Dr.

Norwell, MA 02061

b. City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:

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14.

15.

City of Glendale

c/o Shoalynn Gilliland
5970 W. Brown Street
Glendale, Arizona 85302
(623) 930-2863

With required copy to:

City Manager City Attorney

City of Glendale City of Glendale

5850 West Glendale Avenue 5850 West Glendale Avenue

Glendale, Arizona 85301 Glendale, Arizona 85301

Concurrent Notices.

(1) All notices to City's representative must be given concurrently to City Manager and
City Attorney.

(2) A notice will not be deemed to have been received by City's representative until the

time that it has also been received by City Manager and City Attorney.

(3) City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.

Changes. Contractor ot City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.

Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-profit
corporation or other entity whose primary purpose is to own or manage the Project.

Entire Agreement; Survival; Counterparts; Signatures.

15.1

15.2

Integration, This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties regarding
the Project or this Agreement.

a.

Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.

Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.

The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be resolved
by the terms and conditions stated in this Agreement.

Interpretation.

a.

The parties fairly negotiated the Agreement's provisions to the extent they believed necessary
and with the legal representation they deemed appropriate.

The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.

The Agreement will be interpreted in accordance with the laws of the State of Arizona.

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16.

17.

18.

19.

15.3. Survival. Except as specifically provided otherwise in this Agreement, each warranty, representation,
indemnification and hold harmless provision, insurance requirement, and every other right, remedy
and responsibility of a Party, will survive completion of the Project, or the earlier termination of this
Agreement.

15.4 Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.

15.5 Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.

15.6 Severability. If any provision of this Agreement is voided or found unenforceable, that determination
will not affect the validity of the other provisions, and the voided or unenforceable provision will be
deemed reformed to conform to applicable law.

15.7 Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.

Term.

16.1 Extensions. The term of this Agreement commences upon the effective date and continues for a one
(1)-year initial period. The City may, at its option and with the approval of the Contractor, extend
the term of this Agreement an additional four (4) years, on an annual basis. Contractor will be notified
in writing by the City of its intent to extend the Agreement period at least thirty (30) calendar days
ptior to the expiration of the original or any extension period. Price adjustments will only be reviewed
ptior to the extension period and any such price adjustment will be a determining factor for any
renewal. There are no automatic extensions or renewals of this Agreement.

16.2 Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a
month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.

Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.

Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the ordinances,
charter, rules and regulations of the respective entity and the approval of the Contractor and City. For a list
of SAVE members, click on the following link: http://www.mesaaz.gov/business/purchasing/save

Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.

Exhibit A Project
Exhibit B Compensation

(Signatures appear on the following page.)

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The parties enter into this Agreement as of the Effective Date shown above.

City of Glendale,
an Arizona municipal corporation

By: Patrick S. Banger
Its: City Manager

ATTEST:

Julie K. Bower
City Clerk (SEAL)

APPROVED AS TO FORM:

Michael D. Bailey
City Attorney

Clean Harbor Environmental Services, Inc.,
a Massachusetts Corporation

‘Signed by:

[ tuto Jaramillo
TBFSFZUCEZCCATS..- ~

By: Antonio Jaramillo
Its: Vice President

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EXHIBIT A
HOUSEHOLD HAZARDOUS WASTE SERVICES
PROJECT

See attached scope of work.

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CITY OF GLENDALE

©& PROCUREMENT DIVISION
Glendale INVITATION FOR BIDS
SOLICITATION NUMBER: IFB 26-10
ONLINE BID NUMBER: 42600007
TITLE: HOUSEHOLD HAZARDOUS WASTE CONTROL
PUBLISHED DATE: OCTOBER 1, 2025

PRE-OFFER CONFERENCE: OCTOBER 15, 2025, AT 1:00 PM via
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 274 607 837 901 3
Passcode: Mx64oy3G

Dial in by phone

+1 480-500-1194,,.754531696# United States, Phoenix
Find a local number

Phone conference ID: 754 531 696#

QUESTIONS DEADLINE: OCTOBER 24, 2025, BY 2:00 PM LOCAL TIME

BID DUE DATE AND TIME: NOVEMBER 4, 2025, BEFORE 2:00 PM LOCAL TIME
NOTE: This is a sealed bidding process requiring bids to be
submitted ONLINE via the Vendor Self-Service (VSS) system at
https://glendaleazvendors.munisselfservice.com/Vendors/VB
ids/Default.aspx before the date/time shown above. The
Vendor Self-Service systern will not accept late bics.

CONTACT: Shoalynn Gilliland, Procurement Officer
623-930-2863
SGilliland@glendaleaz.com

Bids must be submitted electronically to Procurement through Vendor Self-Service System
(VSS).

Vendor registration instructions: Vendor Self-Service - Vendor Registration Guide

Bids shall be opened for public viewing via virtual meeting:
Microsoft Teams Need help?

Join the meeting now

Meeting ID: 244 363 076 9341

Passcode: Ky2U8gH2

Dial in by phone
+1 480-500-1194,,496440122# United States, Phoenix
Find a local number

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Phone conference ID: 496 440 122#

The name of each bidder, and the bid price shall be recorded on a bid record. The name of
the required witness shall also be recorded.

For vendor convenience we have identified the commodity codes used in this solicitation on this
page. (A Commodity Code is a universal classification for identifying commodities and services in
procurement systems). The commodity code(s) used in this solicitation are: 92645, 22020,
54847, 92551

BIDDERS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE
SOLICITATION.

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CITY OF GLENDALE
SOLICITATION NUMBER: IFB 26-10/42600007 Procurement Division
5970 West Brown Street,

j Suite 210
Glendale HOUSEHOLD HAZARDOUS WASTE SERVICES Glendale, Arizona 85302

TABLE OF CONTENTS

IFB Package

INTRODUCTION
OBJECTIVES.....
GENERAL SPEC
SCOPE OF WORK......ceeccceeeees
CONTRACTOR RESPONSIBILITIES
SERVICE LEVELS ou. cecccceeeesteseeteeeeeeeee
WASTE MANAGEMENT PREFERENCES...
NON-CONFORMING WASTE MATERIAL...
. QUANTITIES... eeseeseeeeeeeteteeeeereeenes
10. BRAND NAME OR EQUIVALENT.
EXHIBIT 1: SPECIAL NOTICES.....
EXHIBIT 2: SPECIAL TERMS AND CONDITIONS..
EXHIBIT 3: INSURANCE REQUIREMENTS...

EXHIBIT 4: SAMPLE AGREEMENT
Online Submittal Checklist

CONAARWNE

om OO UUYAUA AR

Required Submittal
Pricing Workbook

Docusign Envelope ID: 32F26DDE-7712-4695-B88A-CC357EDA06BC.

CITY OF GLENDALE

as SOLICITATION NUMBER: IFB 26-10/42600007 Procurement Division
5970 West Brown Street,

Glendale HOUSEHOLD HAZARDOUS WASTE SERVICES Suite 210

Glendale, Arizona 85302

3.1.

3.2.

3.3.

3.4.

INTRODUCTION

The City of Glendale, Arizona, Solid Waste Division is requesting bids from qualified
vendors to provide services for the collection and disposal of City residential hazardous
waste materials. Services must include assessing, sorting, removing, and safely
transporting hazardous materials for proper end disposal. The resulting Agreement shall
provide for all materials in this contract. Unit pricing shall be firm, including the cost of
freight and all other associated direct or indirect costs, excluding taxes.

OBJECTIVES

Many household products contain hazardous ingredients that can be harmful when
discarded incorrectly. Improper disposal of these products can pose a threat to human
health and pollute the environment. The Contractor for this Scope of Services shall work
with City departments to assist in the legal and proper disposal of hazardous waste
materials and provide services for the bi-annual Household Hazardous Waste (HHW)
Event. The City intends to contract with one or more qualified and experienced
contractor(s) to collect and dispose of residential hazardous waste as described herein.

GENERAL SPECIFICATIONS

Follow all local, state, and federal laws and regulations to ensure that all methods of

treatment, storage, recycling, or disposal are effective to minimize potential risks to

human health or the environment

The Contractor must include all labor, equipment, materials, tools, supplies, and

vehicles necessary to collect and dispose of residential hazardous waste in accordance

with all Federal, State, County, and local laws, including, but not limited to:

Resource Conservation and Recovery Act (RCRA)

Comprehensive Environmental Response, Compensation and Liability Act (CERCLA)

Hazardous Materials Transport Act

Hazardous Materials Management Act (HMMA)

Toxic Substances Control Act (TSCA)

International Fire Code

National Fire Protection Association Standards

Emergency Planning and Community Right to Know Act and the regulations

promulgated in accordance with these laws

e Occupational Safety and Health Act (OSHA)and the laws, rules, and regulations
promulgated by the Department of Transportation (DOT)

e Arizona Revised Statutes and the rules promulgated in accordance with the Maricopa
County and the City Municipal Code

The Contractor must be familiar with chemical waste materials, including the

completion of hazardous and non-hazardous waste manifests

The Contractor must furnish experienced labor, tools, equipment, supplies, materials,

waste packaging, transportation, technical expertise, oversight, record keeping, all

incidentals, and documentation necessary to legally load, remove, transport, and

dispose of hazardous materials

Docusign Envelope ID: 32F26DDE-77 12-4695-B88A-CC357EDA06BC

ZX SOLICITATION NUMBER: IFB 26-10/42600007 Procurement Division
&S 5970 West Brown Street,

Suite 21
Glendale HOUSEHOLD HAZARDOUS WASTE SERVICES nite 210

CITY OF GLENDALE

Glendale, Arizona 85302

3.5.

3.6.

3.7.

3.8.
3.9.

3.10.

3.11.
3.12,

3.13.

3.14.

4.
4.1.

4.2.

4.3.

4.4.

4.5.

Warrant, represent, and possess all required licenses, training, certifications that are
required by law for the operation and provision of Contractor’s services related to the
requirements stated here

The Contractor must secure all materials onto pallets as necessary to ensure proper
transport

The Contractor must be able to assess, clean up, package, decontaminate, recycle,
remove, treat, store, dispose of, and transport hazardous characteristics materials, and
unknown liquids and solids in both emergency and non-emergency situations

The Contractor must be familiar with chemical waste materials, including the
completion of hazardous and non-hazardous waste manifests

The Contractor must transport various hazardous waste types from city and non-city
sites to regulated Treatment, Storage and Disposal facilities (TSDF) for ultimate
disposal, recycling, and/or destruction on an emergency and non-emergency basis that
minimizes risks to human health and/or the environment

The Contractor must be able to remove, package, store, recycle, dispose of, and
transport hazardous materials in various quantities of varying degrees of hazard and
under varying conditions safely and professionally. Conditions may include, but are not
limited to, uncollected material on or below the surface of the ground, in or on a body of
water, and in containers

The Contractor must be able to collect test samples to analyze the composition of
hazardous materials using a State of Arizona-certified laboratory

The Contractor must have the knowledge and expertise to determine the composition
and regulatory status of all hazardous category materials and substances for profiling
purposes when specifically requested or when unknown waste streams not generated by
the City need to be evaluated

The Contractor must work with the City's Field Operations department and any sub-
departments to coordinate schedules for residential pickup

The Contractor must use the safest, environmentally sound, expeditious, and cost-
effective method to clean up, package, and decontaminate waste treatment for recycling
and disposal in the performance of the Agreement

SCOPE OF WORK

Transport all waste materials to a transfer, disposal, treatment, recycling, or storage
facility that has the proper authorizations and permits necessary for the lawful
performance of the Contract. This shall include, but is not limited to, landfill, waste
incinerator, and recycling plant

Not allow recycling, disposal, or batching with hazardous materials from other
generators to be stored at the Contractor's facility longer than thirty (30) calendar days
from initial pick-up until ultimate disposition unless approved by an authorized City
representative

Annually review and approve all disposal facilities that are proposed for use by the City
with the authorized City Representative

Contractor must provide written certification along with all applicable paperwork for the
process of recycling/disposal/destruction of all materials that are classified as
hazardous waste.

Offer recycling options to the City for all possible items

Docusign Envelope 1D: 32F 26DDE-7712-4695-B88A-CC357EDA06BC.

ea

G
Glendale

AKEEONA

SOLICITATION NUMBER: IFB 26-10/42600007
HOUSEHOLD HAZARDOUS WASTE SERVICES

CITY OF GLENDALE
Procurement Division
5970 West Brown Street,
Suite 210
Glendale, Arizona 85302

4.6. The Contractor must coordinate with the Recycling Division authorized contact to ensure
sufficient staffing, equipment, and disposal services during the Household Hazardous
Waste events, as necessary to safely and efficiently sort, receive, test, and bulk or
aggregate like items for recycling or proper disposal

4.6.1. Event Schedule — Must be held biannually in the spring and fall

4.6.2. Event Area -

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BEARDSLEY RD.
UNION HILLS DR.
BELL RD.
GREENWAY RD.
THUNDERBIRD RD.
CACTUS RD.
PEORIA AVE.

OLIVE AVE.
NORTHERN AVE,
GLENDALE AVE.
BETHANY HOME RD.
CAMELBACK RD.

4.6.3. Contractor Event Responsibilities-- On the prior day of an HHW event, Contractor shall
provide the City via E-Mail the completed HHW spreadsheet information to the City
for final approval by the Recycling Foreman or Supervisor.

5. CONTRACTOR RESPONSIBILITIES
5.1. The Contractor must provide safety coveralls/Tyvek suits, aprons, goggles, splash
shields, gloves, respirators, traffic safety/reflector vests, eye wash hoses, fire
extinguishers, first-aid kits, towels, blankets, nitrile gloves, work gloves, 30-mil rubber
gloves, cotton liners, rubber overlays (booties), and other appropriate safety equipment
5.2. Review and update hazardous material or waste profiles annually

Docusign Envelope ID: 32F26DDE-77 12-4695-B88A-CC357EDA06BC

‘

Glendale | HOUSEHOLD HAZARDOUS WASTE SERVICES Suite 210

CITY OF GLENDALE

SOLICITATION NUMBER: IFB 26-10/42600007 Procurement Division
4 5970 West Brown Street,

Glendale, Arizona 85302

5.3.
5.4.

5.5.

5.6.

6.1.

6.2.
6.3.
6.4.

6.5.
6.6.

a.

Qualify subcontractors and new and/or replacement of key personnel positions

The Contractor must use disposal containers that are based on the volume of materials
being disposed of. An example would be to use a single five-gallon drum to dispose of a
can(s) of paint, where applicable

The Contractor must accept pre-determined hazardous materials produced from a
recurring process at the same site with evidence of prior analysis of the dangerous
material, provided the composition or properties of the material have not changed; no
sample re-testing shall be required

The Contractor has the right to analyze any hazardous material tendered by the City
and assumes full responsibility to collect, handle, and analyze the material at its own
expense and shall adhere to all applicable legal laws and regulations

SERVICE LEVELS

The Contractor must have a qualified person at the requested non-emergency or routine
location site within two (2) working days from the initial service. The request must be
from an authorized City representative for non-emergency and/or routine services for
non-profiled waste materials

The Contractor must ensure a technical representative is available to respond to the City
within a two (2) hour response time

The Contractor must provide information on the status of all emergency and non-
emergency orders

The Contractor must provide technical data and information related to Contractor services
The Contractor must coordinate schedules and services with the City site representative
The Contractor must coordinate and provide documentation for tracking and project
closure

WASTE MANAGEMENT PREFERENCES

The City’s disposal is, in order of preference:
e Reuse

Recycling

Energy recovery

Treatment

Incineration

Landfill

Materials must be recycled whenever feasible. Environmentally sound incineration and
hazardous waste landfill disposal are considered the least desirable options. The City
desires to recycle, process, treat, minimize, and consolidate as much waste as possible
before landfill disposal. Recycling, energy recovery, and treatments are preferred
methods of disposal because they are less likely to result in long-term liability.

NON-CONFORMING WASTE MATERIAL

The City understands that the Contractor is relying on the description of the waste
materials provided by the City staff or consultants. Waste materials must be considered
non-conforming only if:

Docusign Envelope ID: 32F26DDE-7712-4695-B88A-CC357EDA06BC

Glendale Glendale, Arizona 85302

CITY OF GLENDALE

SOLICITATION NUMBER: IFB 26-10/42600007 Procurement Division
5970 West Brown Street,

HOUSEHOLD HAZARDOUS WASTE SERVICES Suite 210

10.

11.

12.

It is not substantially in accordance with the analyses, descriptions, specifications, or

limitations provided

e It has constituents or characteristics, not explicitly identified, which materially
increase the nature or extent of a risk, including but not limited to: fire, explosion,
chemical reaction, during handling, storage, packaging, transportation, off-loading,
recycling and disposal of the hazardous material/waste

e Inthe event the Contractor determines the hazardous material/waste provided by the
City of Glendale is not in conformity as defined above, the Contractor must
immediately notify the City of Glendale. The parties shall arrange for the satisfactory
disposition of such waste material upon mutually agreeable terms and conditions. The
Contractor must care for hazardous material until alternate arrangement(s) can be
made (to be determined as soon as reasonably possible or within seventy-two (72)
hours)

e In each case where the Contractor is responsible for waste sampling, analysis, or

profiling, the Contractor shall be responsible for any additional costs, including but

not limited to sampling, analysis, handling, packaging, storing, and disposing of the

waste due to errors or inadequacies.

QUANTITIES

The quantities referenced in this solicitation are estimates ONLY and are to be used for
information purposes only, No commitment of any quantity is made during this contract.

BRAND NAME OR EQUIVALENT

Several products have been determined, through evaluation or testing, to be equivalent
to the requirements of the specifications. The list of these brands is not intended to limit
or restrict competition. Instead, it is to set the standard of quality, design, performance,
and characteristics of the products specified herein. Any bid which proposes products
that are of equivalent quality, type of material, design, and performance will be
considered if sufficient evidence and information is given to establish it as equivalent,
and the City determines the product to be comparable to the brand name and
specifications

DELIVERY
° Delivery Time
° All deliveries shall be FOB Destination to ENTER DELIVERY ADRESS

OTHER REQUIREMENTS
A. Term. The term of the resultant contract shall be for a one (1) year initial term.

B Option to Extend. Based on satisfactory Bidder performance, the City, may at its
option and upon mutual agreement with the Bidder, extend the term of this
agreement for an additional four (4) years renewable on an annual basis. Bidder shall
be notified in writing by the City Materials Manager of the City's intention to
extend the contract period at least ninety (90) calendar days prior to the expiration
of the original contract period.

Docusign Envelope ID: 32F26DDE-7712-4695-B88A-CC357EDAQ6BC

CITY OF GLENDALE
SOLICITATION NUMBER: IFB 26-10/42600007 Procurement Division

G 5970 West Brown Street,
Glendal HOUSEHOLD HAZARDOUS WASTE SERVICES Suite 210
Sera Glendale, Arizona 85302

EXHIBIT 1: SPECIAL NOTICES

By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter accompanying the submittal
documents, Offerors are certifying that they understand the following notices and agree to comply with all
required terms and conditions.

1. RETURN OF OFFER The Offeror shall submit the Response Workbook electronically in
Vendor Self Service (VSS)