Agreement with Shade ‘N Net of Arizona Inc

LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
SHADE 'N NET OF ARIZONA, INC.
FOR PRE-ENGINEERED FABRIC SHADE STRUCTURES

This Linking Agreement (“Agreement”) is entered into as of this day of , 2026, between the
City of Glendale, an Arizona municipal corporation (“City”), and Shade 'N Net of Arizona, Inc., an Arizona
corporation, authorized to do business in Arizona (“Contractor”), collectively, the “Parties.”

RECITALS

A. On April 3, 2026, under a Mohave Cooperative Purchasing Agreement, Mohave Educational
Services, Inc., entered into a contract with Contractor to purchase the goods and services described
in the Pre-Engineered Fabric Shade Structures Contract No. 25P-Shade-0403, (“Cooperative
Agreement”), which is attached hereto as Exhibit A. The Cooperative Agreement allows its
cooperative use by other governmental agencies, including the City.

B. Section 2-149 of the City’s Procurement Code permits the Finance Director to procure goods and
services by participating with other governmental units in cooperative purchasing agreements when
the best interests of the City would be served.

c. Section 2-149 also provides that the Finance Director may enter into such cooperative agreements
without meeting the formal or informal solicitation and bid requirements of Glendale City Code
Sections 2-145 and 2-146.

Dz. The City wishes to contract with Contractor for supplies or services identical to those being provided
to other units of government under the Cooperative Agreement. Contractor consents to the City’s
cooperative use of the terms and conditions of the Cooperative Agreement, and agrees to provide
the supplies and services set forth in the Statement of Work appended hereto as Exhibit B.

AGREEMENT

NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated by reference, and
the covenants and promises contained in this Linking Agreement, the parties agree as follows:

1. Term of Agreement.

AY As provided in the Cooperative Agreement, purchases can be made by governmental entities
from the date of award, which was April 3, 2026, until the date the contract terminates on
April 2, 2027, unless the term is extended by mutual agreement of the parties to the
Cooperative Agreement. The Cooperative Agreement, however, may not be extended
beyond April 2, 2031. The initial period of this Agreement is the period from the Effective
Date of this Agreement until April 2, 2027.

B. The City may extend the term of this Agreement for four (4) additional 12-month terms if
the Cooperative Agreement is likewise extended and the City gives the Contractor notice
that it is exercising its option to extend this Agreement 30 days prior to the anniversary of

1
01/28/2025

the Effective Date. Glendale extensions are not automatic and shall only occur if the City
affirmatively exercises its right to extend this Agreement.

Scope of Work: Terms, Conditions, and Specifications.

A. Contractor shall provide City the supplies and/or services identified in the Scope of Work
attached as Exhibit B.

B. Contractor agrees to comply with all the terms, conditions and specifications of the
Cooperative Purchasing Agreement. Such terms, conditions and specifications are
specifically incorporated into and are an enforceable part of this Agreement.

Compensation.

A. City shall pay Contractor compensation at the same rate and on the same schedule as
provided in the Cooperative Purchasing Agreement, which is attached hereto as Exhibit C.

B. The total purchase price for the supplies and/or services purchased under this Agreement
shall not exceed five hundred thousand dollars ($500,000) for the entire term of the
Agreement (initial term plus any extensions).

Cancellation. ‘This Agreement may be cancelled pursuant to A.R.S. § 38-511.

Non-disctimination. Contractor must not discriminate against any employee or applicant for
employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual
orientation, gender identity or expression, genetic characteristics, familial status, U.S. military veteran
status ot any disability, Contractor will require any Sub-contractor to be bound to the same
requirements as stated within this section. Contractor, and on behalf of any subcontractors, warrants
compliance with this section.

Insurance Certificate. A certificate of insurance applying to this Agreement must be provided to the
City prior to the Effective Date.

E-verify. Contractor complies with A.R.S. § 23-214 and agrees to comply with the requirements of
ARS. § 41-4401,

No Boveott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties
hereby certify that they are not currently engaged in, and agree for the duration of the Agreement to
not engage in, a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.

Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and
during the term of this Agreement, will not use:

the forced labor of ethnic Uyghurs in the People’s Republic of China;

b. any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c. any contractors, subcontractors or suppliers that use the forced labor or any goods
or services produced by the forced labor of ethnic Uyghurs in the People’s Republic
of China.
2

01/28/2025

10. Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with
a Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate
signed by an officer of Contractor with oversight responsibility.

11. Notices. Any notices that must be provided under this Agreement shall be sent to the Parties’
respective authorized representatives at the address listed below:

City of Glendale

c/o Sam Chiovari, Park Superintendent
6210 W. Myrtle Ave., Suite 111, Bldg. B
Glendale, AZ 85301
schiovari@glendaleaz.com

and

Shade 'N Net of Arizona, Inc.
c/o Rudy Martinez, Jr., President
5711 W. Washington St., Suite A
Phoenix, AZ 85043-3649

Phone: 602-484-7911
rudy@shade-n-net.com

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year set

forth above.

“City” “Contractor”

City of Glendale, an Arizona Shade 'N Net of Arizona, Inc.,

municipal corporation an Arizona corporation

By: By: \ [ ‘)
Patrick S. Banger Name: Rudy Martinez, Jr. \ (
City Manager Title: President

ATTEST:

Julie K. Bower (SEAL)

City Clerk

APPROVED AS TO FORM:

Michael D. Bailey 1

City Attorney

01/28/2025

LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
SHADE 'N NET OF ARIZONA

EXHIBIT A
MOHAVE EDUCATIONAL SERVICES COOPERATIVE, INC.
PURCHASING AGREEMENT FOR PRE-ENGINEERED FABRIC SHADE STRUCTURES,
CONTRACT NO. 25P-SHADE-0403

EXHIBIT A

y |

MOHAVE Award Documents

25P-SHADE-0403
Shade 'N Net of Arizona, Inc.

25P2SHADE-0403 Award etter ..css.csciccan..isescsvessstatescsternrsonsssenbaiveieTausienwiiereusaensssaanens
25P-SHADE-0403 Offer and Acceptance Form ecssssscssssssssesesssessssesssssessssesssssssssecssssesssessssneess
25P-1118 Signed Award Recommendation ....cscccsssseseesseeeseseesesneeseeaeseesneenssneenneeeeenees
25P-1 1:18 Evaluator Agreements .sssscsssssscsresveononverssvsssesnennasusesnsasonssiserer sonra eermieneetininas

25P-SHADE-0403 Federal and State Excluded Parties DoCUMENES .....ssessssesestetesteteseeteetenes

Click section title to be taken directly to that section.

4/5/18 EH

211 N 7th St, Kingman, AZ 86401 Phone: (928) 753-6945 — Fax: (928) 718-3232 mesc.org

yf

MOHAVE

COOPERATIVE
NOTIFICATION OF AWARD LETTER

March 27, 2026

Sent this day via email to angel@shade-n-net.com jj@shade-n-net.com

Angel Elder, Office Manager
Shade ‘N Net of Arizona, Inc.
5711 W. Washington St.
Phoenix, AZ 85043

Congratulations, Shade ‘N Net of Arizona, Inc,’s response has been awarded a contract under IFB 25P-1118. Attached
is a copy of the Mohave signed Bid and Acceptance Form. Important notes and action items regarding the award are
listed on the following pages. Some action items contain important deadlines noted in bold font. Be sure
to meet the requests and/or requirements on or before the deadlines noted.

Your organization is bound by the terms of this contract; only items specifically requested in this solicitation
and awarded in your response to this solicitation will be authorized/allowed.

Advise your Mohave customers to make purchase orders out to Shade ‘N Net of Arizona, Inc. In the event you receive
a purchase order from a member that does not contain the “MESC REVIEWED” stamp, it should be faxed to (928-
718-3232), or emailed (orders@mesc.org) to Mohave for review.

Do not perform any work or provide any products until you receive an “MESC Reviewed” purchase
order.

We highly recommend having your staff review our vendor information pages at (http://www.mesc.org/resources-
brochures) to learn more about working with Mohave. Especially helpful is the Vendor Handbook.

The procurement file for IFB 25P-1118 is available for public inspection on March 27, 2026.

Please check all the entries on the contract record attached. You may make additions or revisions to the description
(40 words or less), contact persons, contact information, or other information about your contract. Email back any
changes as soon as possible to christina@mesc.org.

Your contract number is 25P-SHADE-0403 and will take effect on April 3, 2026.

If you have any questions regarding your new contract, please call me at (928) — 718-3220. We look forward to
working with you and your company in the future.

(de

Christina Ulman
Contract Specialist

211 N 7th St, Kingman AZ 86401 — Phone: (928) 753-6945 Fax: (928) 718-3232 mesc.org
MRN 9/18/25

NOTES ON AWARD FOR: Shade ‘N Net of Arizona, Inc.

Please remind the member of their responsibility to independently verify that quotations and purchase orders
comply with the terms of the award of a contract or procurement. This responsibility is set by rule and statute and
cannot be changed by Mohave, Members can go to (https://mesc.org/plist/) to assist in meeting this due diligence
responsibility.

Financial information included under Tab 2 of your response will be kept confidential.
All products must be priced using contract pricing approved by Mohave.
All quotes shall include your contract #25P-SHADE-0403.

Promotional Pricing (temporary pricing reductions): Your contract includes terms and conditions that
allows your firm to offer temporary pricing reductions. A Promotional Pricing Offer allows you to provide
products and services to members at a reduced cost for a limited time basis. Promotional pricing may increase
your contract usage and exposure to members. Mohave encourages promotional pricing under the awarded
contract to provide additional value to members. Promotional pricing requests are typically reviewed and
approved the same day as submitted. Some reminders regarding pricing reductions:

o Promotional Pricing may be offered at any time during a contract and shall become effective upon
notice of acceptance from Mohave.

o Promotional Pricing (e.g., quantity discounts, time sensitive offers, bundles) must apply to all Mohave
orders of similar size and scope,

o Promotional Pricing limited to a single member are not acceptable.

o Special time-limited reductions are permissible under the following conditions: 1) reduction is
available to all members equally; 2) reduction is for a specific time period, normally not less than
thirty (30) days; 3) original price is not exceeded after the time-limit; and 4) Mohave has approved
the new prices prior to any offer of the prices to a member.

All future pricing updates must be electronic. Updates on the original Excel workbooks are preferred. Similar
formats in Word or PDF are accepiable. Send requests for pricing updates to Christina Ulman —
christina@mesc.org,

Do not provide any goods/services until you receive a Mohave reviewed purchase order.

Quick payment discounts must be approved by Mohave before being offered to members and must be
available equally.

Order cycle overview:
1. Member forwards purchase orders to Mohave. Vendor is Shade ‘N Net of Arizona, Inc.
2. Mohave reviews and emails member order with “MESC Reviewed’ stamp, to Shade ‘N Net of
Arizona, Inc.
Shade ‘N Net of Arizona, Inc. provides product/services,
Shade ‘N Net of Arizona, Inc. invoices member.
Member pays Shade ‘N Net of Arizona, Inc.
Shade ‘N Net of Arizona, Inc. sends Usage and Reconciliation Report to Mohave.
Shade ‘N Net of Arizona, Inc. remits administration fee monthly, based on invoices paid.
Mohave audits selected purchases.

SPN DUA W

211 N 7th St, Kingmon AZ 86401 — Phone: (928) 753-6945 Fax: (928) 718-3232 mesc.org 2

NOTES ON AWARD FOR: Shade ‘N Net of Arizona, Inc.

REQUIREMENTS/ACTION ITEMS FOR THE AWARD:

You agreed to provide a Reconciliation Report detailing activity under the contract, and payment for Mohave
administration fees for invoices paid in the previous month. Your report is due on the 20th of each month.
Mohave’s Contract Compliance Specialist will contact you about two weeks prior to your first
report’s due date to provide you with a sample report, based on reports provided under contract
20Q-SHADE-0402, and information on submitting administration fee payments. They will also
provide information and assist you in understanding what is required when submitting your
reconciliation report.

If no invoices were paid under the contract in the previous month, you may send an email to
adminreport@mesc.org advising of no sales to report for the month.

Because you have an existing Mohave contract, we want to address how to properly report invoices on your
monthly reconciliation reports because it may be necessary to submit two separate reports until all old
contract purchases are closed:
o _Line-item purchase orders that remain open under 20Q-SHADE-0402 should be reported on 20Q-
SHADE-0402 reconciliation reports until completion of the project.
o Blanket purchase order invoices with a ship date prior to, or on April 2, 2026, should be reported on
the 20Q-SHADE-0402 reconciliation report.
o New purchase orders issued under the 25P-SHADE-0403 contract should be reported under 25P-
SHADE-0403 reconciliation reports.
o Blanket purchase order invoices with a ship date after April 3, 2026, should be reported on the 25P-
SHADE-0403 reconciliation reports.

In order to assist members with new contract award notices, Mohave will be releasing your contract award
information to the members prior to April 3, 2026. Information regarding your contract award will be posted
to our website and will be made available in our product vendor finder. Pricing from your awarded contract
will also be made available to our members. All of this information will be accessible by our members before
April 3, 2026. You may provide quotes to members for this contract. However, it will be your responsibility
to inform members the contract is not effective until April 3, 2026, and members should not be processing
purchase orders until that date. Acting on purchase orders (delivering products or services) prior to April 3,
2026, is a violation of the contract. Please ensure that your staff is aware of the effective date April 3,
2026, in order to avoid contract confusion.

Mohave will be offering a contract overview introduction for your newly awarded contract. This meeting is
called “Contract Kick-off" and takes approximately 30-45 minutes. The meeting will be teleconferenced. All
staff that provides support for the Mohave contract should be included in this meeting. Please provide
some preferred dates and times for the teleconference meeting to Christina Ulman —
christina@mesc.org no later than April 9, 2026.

We feature marketing information about your current contract in the product vendor finder on our website.
Please visit our website (www.mesc.org) and go to the “All Products/Vendors" under the "Contracts &
Solicitations" menu. Find your company from the list and click on your name. Once on your company
information, review the "About Vendor" section of the "Overview." Confirm in writing if that information is
still accurate, or if changes need to be made. Mohave reserves the right to edit information for content or
length. Email this information to Christina Ulman — christina@mesc.org no later than April 9,
2026.

Confirm that your firm can meet this deadline or provide us with a revised projected timeline.
Email this information to Christina Ulman — christina@mesc.org no later than April 1, 2026.

211 N 7th St, Kingman AZ 86401 — Phone: (928) 753-6945 — Fax: (928) 718-3232 —mesc.org 3

Bid and Acceptance Form
(Place after Tab 1a)

IFB 25P-1118
Pre-Engineered Fabric Shade Structures

To Mohave Educational Services Cooperative, Inc.:

The undersigned hereby certifies understanding and compliance within the solicitation and any
amendment(s) issued prlor to the solicitation opening. Bidder further agrees to furnish materials and/or
services in compliance with all specified requirements, issued amendment(s), and any accepted
exceptions/deviations noted by bidder in the solicitation.

Federal Employer Identification Number 86-0805913

Company Name Shade ‘N Net of Arizona, Inc

Address 5711 W. Washinaton St City _Phoenix State AZ Zip 85043

Telephone Number 602-484-7911

The Bid and Acceptance Form shall be submitted with a signature of the person authorized to sign the bid.
The person signing the bid shall initial erasures, interlineations, or other modifications in bid. Failure to
sign the Sid and Acceptance Form, or to make other notations as indicated, shall result in

rejection of bid. 5 ;
(©) Signature ie. Lo fA

Signature of Person Authorised to Sign Bid

ast

Printed Name Angel Elder Title Office Manager
Primary Email Ange!|@Shade-n-net.com Alternate email JJ@Shade-N-Net.com

Note: The primary email address will be used for all communication from Mohave regarding your response
to this solicitation. Provide an alternate email address,

The contract vendor shall not commence any billable work or provide any material or service
under this contract unless and until contract vendor receives a purchase order with Mohave’s
review noted.

| Acceptance of Bid and Contract Award (Mohave Only) |

Your Bid is Hereby Accepted:

As an awarded contract vendor, you are now bound to sell the materials and/or services offered to and
accepted by Mohave in accordance with the solicitation, including all terms, conditions, specifications,
amendments, and any accepted written exceptions. Your firm has been awarded all products and services,
unless noted in your Notification of Award Letter, 25P-SHADE-0403

This contract shall be referred to as Contract Number

March
Awarded this arin day of 2026.

This contract shall be effective the ard day of April

Lari Staples, CPPO, Executive Director
Mohave Educational Services Cooperative, Inc.

IFB 25P-1118 2

|

MOHAVE

COOPERATIVE

Date: March 27, 2026

To: Lari Staples, CPPO, Executive Director
Through: Jessica Leasure, Contracts Manager
From: Christina Ulman, Contract Specialist

Subject: Award Recommendation for IFB 25P-1118, Pre-Engineered Fabric Shade Structures

On November 18, 2025, Mohave received nine (9) responses to IFB 25P-1118. In accordance with the procurement rules
and the solicitation, the basis of award was lowest responsive and responsible bidder(s). Pricing comparisons were used to
develop a ranking from lowest to highest price for the bids determined to be responsive and responsible. The pricing
comparisons were reviewed against the submitted price lists to verify accuracy of the pricing comparisons for all bidders.

Arizona Awning & Canvas, LLC; Arizona Recreation Design, Inc.; Dave Bang Associates, Inc.; Exerplay, Inc.; Play It Safe
Playgrounds and Park Equipment, Inc.; Shade ‘N Net of Arizona, Inc.; SHADE Industries Inc; Shade Structures, Inc. dba
USA Shade & Fabric Structures; and Zoom Recreation, Inc. were determined to be responsive and responsible. They
provided the following required information:

Bid security of $100,000

Evidence of required licenses

Evidence of required bonding capacity

Provided the majority of the products and services requested in solicitation

Demonstrated necessary experience

Demonstrated ability to adequately service members statewide for all products and services offered

oe ee ©

The evaluation committee determined a single award was not advantageous for Mohave’s members. The solicitation
authorized multiple awards to meet the needs of Mohave's large number of various types of members located throughout
Arizona. This is a statewide contract aimed at sources for installation of new pre-engineered fabric shade structures and
repair of existing shade structures. No single bidder demonstrated the ability to effectively and efficiently meet all our
members’ needs for installation and repair of pre-engineered fabric shade structures,

Award is recommended to the least number of bidders determined necessary to meet the members’ requirements. The
criteria for selecting bidders for multiple contracts is based upon considerations for members’ experience with existing pre-
engineered shade structures, brand continuity for repair and replacement, and future expansion, contract vendor's ability
to provide for our large, diverse membership, bonding capacity as referenced below, geographic areas served, Mohave’s
past experience with contracts for similar product/services, and/or other relevant criteria.

211 N 7th St, Kingman AZ 86401 Phone: (928) 753-6945 — Fax: (928) 718-3232 mesc.org
MRN 9/30/25

IFB 25P-1118 Award Recommendation

Awards are recommended to the responsive and responsible bidders with the four lowest costs in at least one of the pricing
comparison sample jobs referenced above. Pricing comparison results from the responsive and responsible bidders follows:

P g P g P g P g P g Pricing

Hee ompariso ompariso ompariso ompatison 4 ompariso Comparison 6

frizana Awnings & Canvas, | 456 .640,00 | $6,048:00 | $13,608.00 | $84,000.00 | $12,936.00 | $129,600.00.
Arizona Recreation Design,
Inc.
4

Dave Bang Associates, Inc. | $3,968.64 $5,463.92 — No Bid
Exerplay, Inc. | $5,370.00 $7,410.00 No Bid No Bid ‘No Bid |
Play It Safe Playgrounds ; ; , : ; 4
and Park Equipment, Ine. No Bid | $5,371.20 | $7,523.28 | $45,946.00 | $7,151.76 $76,456.00,
Shade 'N Net of Arizona,
Inc.

ane ‘ = a °
SHADE Industries Inc No Bid $4,269.60 $5,744.52 | $39,960.00 ‘| $5,460.84
Shade Structures, Inc. dba Ce | a ieee ea
USA Shade & Fabric $20,282.40 No Bid
Structures a f ae _f :
Zoom Recreation, Inc. No Bid — $3,690.00 | $5,821.20 $28,608.00 $6,135.36 | 99

3rd Lowest \) 4th Lowest |

Note: Grey fields are No Bid, or not within the lowest four bidder range.
Pricing was determined to be fair and reasonable through review of past awarded contracts and other cooperative contracts.

Details for the recommended awards are as follows (in Alpha order):

e Arizona Recreation Design, Inc. was one of the overall lowest bidders for three (3) pricing comparisons, and the
second lowest bidders for three (3) pricing comparisons. They provided for the full scope of work for pre-
engineered fabric shade structures. Arizona Recreation Design, Inc., is authorized to sell/install products
manufactured by Modern Shade LLC in Arizona. Their current bonding capacity is $40,000,000.

e Dave Bang Associates, Inc. was the second lowest bidder in two (2) pricing comparisons, and fourth lowest bidder
in three (3) pricing comparisons. Dave Bang Associates, Inc. bid as a dealer for Custom Canopies Hesscor. They
have a large installed base of Custom Canopies products in Arizona. Their current bonding capacity is $10,000,000.

e Exerplay, Inc. was the fourth lowest bidder in one (1) pricing comparison. Exerplay, Inc. bid as a dealer for
Landscape Structures Skyways shade structures. Additional services include shade structure repair. Their current
bonding capacity is $5,000,000.

e Play It Safe Playgrounds and Park Equipment, Inc. was the third lowest bidder in one (1) pricing comparison, Play
It Safe Playgrounds and Park Equipment, Inc. bid as a distributor for Superior Shade and Shelter, a manufacturer
of fabric shade structures. Volume discounts are available for purchases of five or more of the same shade structure.
Their current bonding capacity is $1,500,000.

e Shade ‘N Net of Arizona, Inc. was one of the overall lowest bidders for three (3) pricing comparisons, and the
second lowest bidders in three (3) pricing comparisons. Shade ‘N Net of Arizona, Inc. is a manufacturer that has a
large installed base of their Arizona manufactured shade structures. Their current bonding capacity is $1,000,000.

211 N 7th St, Kingman AZ 86401 — Phone: (928) 753-6945 _— Fax: (928) 718-3232 mesc.org

IFB 25P-1118 Award Recommendation

« SHADE Industries Inc was the second lowest bidder in one (1) pricing comparison, the third lowest bidder in two
(2) pricing comparisons, and the fourth lowest bidder in one (1) pricing comparison. SHADE Industries Inc is a
manufacturer that has a large installed base of their Arizona manufactured shade structures. In-house design and
fabrication are included services. Their current bonding capacity is $1,500,000.

¢ Shade Structures, Inc. dba USA Shade & Fabric Structures was the lowest bidder in three (3) pricing comparisons,
and the third lowest bidder in one (1) pricing comparison. Shade Structures, Inc. dba USA Shade & Fabric Structures
bid as a manufacturer with a large installed base of products in Arizona. Free site surveys, renderings and sun study
analyses are included services. Their current bonding capacity is $40,000,000.

« Zoom Recreation, Inc. was the third lowest bidder in two (2) pricing comparisons, and the fourth lowest bidder in
one (1) pricing comparison. Zoom Recreation, Inc. is an authorized factory-direct dealer and installer for Superior
Recreational Products. They offer renderings and site plans for areas with their in-house CAD designer. Their current
bonding capacity is $1,000,000.

None of the bidders recommended for award are included on the United States General Services Administration’s Excluded
Parties List, or on the Arizona Department of Administration Excluded Parties List,

The current contracts under IFB 20Q-0107 expire on April 2, 2026. It is recommended the awards under IFB 25P-1118 take
effect on April 3, 2026.

It is the recommendation of the evaluation committee that contracts be awarded to Arizona Recreation Design, Inc., Dave
Bang Associates, Inc., Exerplay, Inc., Play It Safe Playgrounds and Park Equipment, Inc., Shade ‘N Net of Arizona, Inc.,
SHADE Industries Inc, Shade Structures, Inc. dba USA Shade & Fabric Structures, and Zoom Recreation, Inc., for Pre-
Engineered Fabric Shade Structures,

Not recommended for award

Arizona Awnings & Canvas, LLC.: The bidder was not among the four (4) lowest bidders in any of the pricing
comparisons. There were no apparent price or performance requirements and/or additional benefits to substantiate award
of an additional bid.

Approval of the #25P-1118 award as recommended:

Signature: | a Date:_March 27, 2026

Jessica Leasure,
Contracts Manayer

Signature: [oe rel Date:_March 27, 2026

Lari Staples, CPPO
Executive Director

211.N 7th St, Kingman AZ 86401 Phone: (928) 753-6945 — Fax: (928) 718-3232 — mesc.org

Shade 'N Net of Arizona, Inc.

iy : 25P-SHADE-0403 Table of Contents

Kesponse to IFB 25P-1118

MOHAVE

COOPERATIVE

Tab 1A - Signed Offer & Acceptance Form and Confidential/Proprietary Submittal (ooo cccssssseaseseeseens 4

(See document 4. 25PSHADE0403 Award Documentation for Offer & Acceptance Form.)
Tab 1B- Amendments oc ccccccscscssccssscosseveescssecvavsvsvsvevevsvessenenes No Amendmenis were issued for this IFB.
Tab 1C - General Terms & Conditions and Standard Terms & Conditions for Construction |... .cesssessssenee 8
Tab 1D - Special Terms & Conditions 33
Tab 1E - Scope of Work/Services and Specifications ooo... s.csscscecsecenscscecevsrseacscessceessvsvavasacuesuensecacavaverse 43
Tab 1F - Bid Bond/Alternate Bid Security and Bonding Capacity iicciissecsssssersscscesversssesssencnsvavsvevsvseenss 53
Tab 1G - Anti-Lobbying Certificate ooo.ccccscsccossssensvscaenevensvevesevavavavavsvssurensavavavsvasscarsevavavavavavecseneraeeasess 58
Tab 1H - U.S. Department of Agriculture Form AD-1048 ooo cscscccsssssssesnscccssssscscecnseceavscassuvsvssevavavaeanase 61
Tab 11 - EDGAR Certification 65
Tab 2A - Method of Approach voi cccccccsssssssssssssseesssssavsasscsssvevsetscsesrssavavsvssescsssssvsssesaravsvsvsesecsssvsssesereree 70
Tab 2B - Qualifications and Experience o.oo. iisccscscssscsesesssecccarsesescscscsesensaveversvacsonssevavevsvivesssvevsvevsvavsnvente 77
Tab 2C - Certificate of Insurance 122

(See document 5. 25PSHADE0403 Extensions and Amendments for renewals.)

Tab 2D - Financial Information . All financial information is kept confidiential and has been removed.

Tab 2E - Manufacturer Wind Speed Specifications

Tab 2F - Installation Experience Documentatien 231

Tab 3A - Price Proposals See document 6. 25PSHADE0403 Pricing Summary.

Tab 4A - Supporting Contract Documents, Suppport and Maintenance Information 246

Tab 4B - Sample Supplemental or End-User Agreements |...

Tab 5 - Additional Information

Click section title to be taken directly to that section, 4/5/18 EH

211 N 7th St, Kingman, AZ 86401 Phone: (928) 753-6945 ~~ Fax: (928) 718-3232 mesc.org

IFB 25P-1118

Bidder’s Name for Pre-engineered Shade Structures:

Shade ‘N Net

Mailing Address:
5711 W. Washington Street,
Phoenix, AZ 85043

Bid Due Date and Time:
November 18, 2025 at 3:00 p.m.
(local Arizona time)

Shade ‘N Net Corporate Office * 5711 W. Washington, Phoenix, AZ 85043
Toll Free 1-800-290-3387 « Office 602-484-7911 + Fax 602-484-7919 « www.Shade-N-Net.com

Shade ‘N Net Corporate Office + 5711 W. Washington, Phoenix, AZ 85043
Toll Free 1-800-290-3387 + Office 602-484-7911 + Fax 602-484-7919 « www.Shade-N-Net.com

_Confidential/Proprietary Submittal Form
(Place after Tab 1a)

CONFIDENTIAL/PROPRIETARY SUBMITTALS

Any documentation marked as confidential or proprietary must be identified below. Any confidential or
proprietary information NOT identified as instructed shall be deemed as non-confidential or non-proprietary.

° Pricing shall not be considered as confidential information.

¢ Financial information after Tab 2d shall be considered as confidential information.

e Your entire bid and any publicly known or available information shall not be considered
as confidential/proprietary information.

Confidential/Proprietary Submittals (mark one):
x No confidential/proprietary materials have been included with this bid.

Confidenttal/proprietary materials have been Included with this bid. Bidder shail identify
below any portion of their bid deemed confidential or proprietary (see General Terms and
Conditions 7. Confidential Information)

Note that any documentation marked as confidential or proprietary must be Identified below. Any
confidential or proprietary Information NOT identified as instructed shall be deemed as non- confidential or

non-proprietary.

The confidential/proprietary information tdentified below does not guarantee that disclosure will be
prevented but that the item(s) will be subject to review by the bidder and Mohave prior to any public
disclosure.

Shade ‘N Net of Arizona, Inc
Firm ce ‘
Kaas.” Authorized Signature

IFB 25P-1118 3

Tab fa No Debarment

There have been NO debarment, suspension or other lawful action taken by any federal, state or
local government within the last 5 years that precludes Shade ‘N Net of Arizona or its employees

from bidding or participating in any public procurement activity.

Shade ‘N Net Corporate Office + 5711 W. Washington, Phoenix, AZ 85043
Toll Free 1-800-290-3387 « Office 602-484-7911 + Fax 602-484-7919 * www.Shade-N-Net.com

TAB 1-B

(No Amendments)

Shade ‘N Net Corporate Office «5711 W. Washington, Phoenix, AZ 85043
Toll Free 1-800-290-3387 « Office 602-484-791 1 +» Fax 602-484-7919 « www.Shade-N-Net.com

Shade ‘N Net Corporate Office ¢ 5711 W. Washington, Phoenix, AZ 85043
Toll Free 1-800-290-3387 + Office 602-484-791 | * Fax 602-484-7919 « www.Shade-N-Net.com

General Terms and Conditions

(Place after Tab 1c)

Some General Terms and Conditions may specify placement of information in tabs other than Tab 1c as
noted In the title above. Pay close attention to placement information as indicated in select General Terms
and Conditions.

1.

2.

3.

ADVERTISING

Bidder shall not advertise or publish information concerning this solicitation prior to an award being
announced by Mohave. After award, contract vendor(s) may advertise the availability of contracted
products, materials, processes, and services to members. Any promotional marketing materials using
the Mohave logo shall be approved by a Mohave Contract Specialist in advance.

AVAILABILITY OF FUNDS

Member fund availability is unknown to Mohave at the time this solicitation was issued. Use of any
contract awarded by Mohave will be conditioned upon the availability of member funds.

BID OPENING

Bids shall be opened immediately following the bid due date and time. Unverified pricing will be publicly
read and recorded in the presence of witness and available on OpenGov Procurement. All other
information in the bids shall remain confidential until after award of contracts, with the exception of
review by Mohave staff and selected evaluators.

CANCELLATION

4.1. Cancellation Process: The following requirements shall apply to all cancellation notices issued
under an awarded contract:

a) A-written notice of cancellation shall be sent to the contract vendor, and the effective date of
cancellation shall be the date specified within the written notice of cancellation.

b) Upon cancellation, all products, materials, processes, and services paid for by the member,
along with documents, data and reports prepared by contract vendor under the contract shall
become the property of the member.

¢) Contract vendor shall be entitled to receive just and equitable compensation in accordance
with applicable contract pricing for authorized work in progress, authorized work completed,
and materials accepted before the effective date of the cancellation.

d) Cancellation shall have no effect on projects in progress prior to the effective date of the
cancellation,

e) Contract vendor is obligated to continue submitting monthly reconciliation reports and
administrative fee payments until all purchases are complete and closed,

4.2, Cancellation for bankruptcy or acquisition: Mohave reserves the right to cancel, or suspend
the use of, any contract if contract vendor files for bankruptcy protection, or if the original contract
holder is sold and ownership is transferred to a new party.

4,3. Cancellation for conflict of interest: In accordance with A.R.S, §38-511, Mohave may cancel
the contract within 3 years after contract execution without penalty or further obligation if any
person significantly involved in initiating, negotiating, securing, drafting, or creating the contract
on behalf of Mohave is or becomes at any time while the contract, or an extension of the contract
is in effect, an employee of or a consultant to any party to the contract with respect to the subject
matter of the contract. The cancellation shall be effective when the contract vendor receives
written notice of the cancellation unless the notice specifies a later time.

4.4. Cancellation for convenience: Mohave reserves the right to immediately cancel the contract
without penalty or recourse, in whole or in part, when Mohave determines that action to be in the
best interests of its members.

4.5, Cancellation for no or low-usage: Mchave may terminate any contract if members have not
used the contract, or if purchase volume is determined to be “low volume” in any (twelve) 12-
month period.

IFB 25P-1118 | 45