Agreement with University Termite & Pest Control Inc
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1
01/28/2025
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
UNIVERSITY TERMITE & PEST CONTROL, INC.
This Linking Agreement (“Agreement”) is entered into as of this day of , 2026, between the
City of Glendale, an Arizona municipal corporation (“City”), and University Termite & Pest Control, Inc.,
an Arizona corporation, authorized to do business in Arizona (“Contractor”), collectively, the “Parties.”
RECITALS
A. On December 25, 2025, University Termite & Pest Control, Inc., a member of the Mohave
Educational Services Cooperative, Inc., entered into a contract with Contractor to purchase the
goods and services described in Pest Control Services Contract No. 25J-UTPC-1225 (“Cooperative
Agreement”), which is attached hereto as Exhibit A. The Cooperative Agreement allows its
cooperative use by other governmental agencies, including the City.
B.
Section 2-149 of the City’s Procurement Code permits the Finance Director to procure goods and
services by participating with other governmental units in cooperative purchasing agreements when
the best interests of the City would be served.
C.
Section 2-149 also provides that the Finance Director may enter into such cooperative agreements
without meeting the formal or informal solicitation and bid requirements of Glendale City Code
Sections 2-145 and 2-146.
D.
The City wishes to contract with Contractor for supplies or services identical to those being provided
to other units of government under the Cooperative Agreement. Contractor consents to the City’s
cooperative use of the terms and conditions of the Cooperative Agreement, and agrees to provide
the supplies and services set forth in the Statement of Work appended hereto as Exhibit B.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated by reference, and
the covenants and promises contained in this Linking Agreement, the parties agree as follows:
1.
Term of Agreement.
A.
As provided in the Cooperative Agreement, purchases can be made by governmental entities
from the date of award, which was December 25, 2025, until the date the contract terminates
on December 24, 2026, unless the term is extended by mutual agreement of the parties to
the Cooperative Agreement. The Cooperative Agreement, however, may not be extended
beyond December 25, 2030. The initial period of this Agreement is the period from the
Effective Date of this Agreement until December 24, 2026.
B.
The City may extend the term of this Agreement for up to four (4) consecutive additional
12-month periods if the Cooperative Agreement is likewise extended and the City gives the
Contractor notice that it is exercising its option to extend this Agreement 30 days prior to
the anniversary of the Effective Date. Glendale extensions are not automatic and shall only
occur if the City affirmatively exercises its right to extend this Agreement.
2
01/28/2025
2.
Scope of Work; Terms, Conditions, and Specifications.
A.
Contractor shall provide City the supplies and/or services identified in the Scope of Work
attached as Exhibit B.
B.
Contractor agrees to comply with all the terms, conditions and specifications of the
Cooperative Purchasing Agreement. Such terms, conditions and specifications are
specifically incorporated into and are an enforceable part of this Agreement.
3.
Compensation.
A.
City shall pay Contractor compensation at the same rate and on the same schedule as
provided in the Cooperative Purchasing Agreement, which is attached hereto as Exhibit C.
B.
The total purchase price for the supplies and/or services purchased under this Agreement
shall not exceed one million dollars ($1,000,000) for the entire term of the Agreement (initial
term plus any extensions).
4.
Cancellation. This Agreement may be cancelled pursuant to A.R.S. § 38-511.
5.
Non-discrimination. Contractor must not discriminate against any employee or applicant for
employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual
orientation, gender identity or expression, genetic characteristics, familial status, U.S. military veteran
status or any disability. Contractor will require any Sub-contractor to be bound to the same
requirements as stated within this section. Contractor, and on behalf of any subcontractors, warrants
compliance with this section.
6.
Insurance Certificate. A certificate of insurance applying to this Agreement must be provided to the
City prior to the Effective Date.
7.
E-verify. Contractor complies with A.R.S. § 23-214 and agrees to comply with the requirements of
A.R.S. § 41-4401.
8.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties
hereby certify that they are not currently engaged in, and agree for the duration of the Agreement to
not engage in, a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
9.
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not currently, and
during the term of this Agreement, will not use:
a.
the forced labor of ethnic Uyghurs in the People’s Republic of China;
b.
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and
c.
any contractors, subcontractors or suppliers that use the forced labor or any goods
or services produced by the forced labor of ethnic Uyghurs in the People’s Republic
of China.
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
UNIVERSITY TERMITE & PEST CONTROL, INC.
EXHIBIT A
MOHAVE EDUCATIONAL SERVICES COOPERATIVE, INC.
CONTRACT NO. 25J-UTPC-1225 PEST CONTROL
211 N 7th St, Kingman AZ 86401 Phone: (928) 753-6945 Fax: (928) 718-3232 mesc.org
MN 10/22/24
Via Email
smoreno@bepestfree.com
info@bepestfree.com
REQUEST FOR BEST AND FINAL OFFERS
REQUEST FOR PROPOSAL 25J-0911
PEST CONTROL SERVICES
In accordance with Arizona procurement rules and code, Mohave Educational Services Cooperative, Inc. (Mohave)
is requesting Best and Final Offers for Request for Proposal 25J-0911, Pest Control Services.
BEST AND FINAL OFFER DUE DATE: Thursday, November 6, 2025,at 3:00 p.m. (local AZ time)
Electronic Submission through OpenGov Procurement:
https://procurement.opengov.com/portal/mesc/projects/208815
Best and Final Offers, and any attachments must be uploaded to the OpenGov Procurement link
provided above.
Best and Final Offers must be received by the due date and time or if received after the due date and
time the offer shall be considered a late response. Offerors are advised that late best and final offers shall
be handled as specified by Arizona procurement rules and code. If a best and final offer is not submitted, the
offeror's immediate previous offer will be construed as their best and final offer.
CONTACT PERSON:
Christina Ulman, Contract Specialist
PHONE: (928) 718-3220
Lari Staples, CPPO
Executive Director
DATE: October 30, 2025
THIS BEST AND FINAL OFFER IS SUBMITTED BY:
Name:
_Stefan Moreno, Contract Coordinator______
Firm:
_University Termite and Pest Control_______
Address:
_1200 Toro Grande Dr. Suite 200__________
City: _Cedar Park_______
State: _TX_______
Zip: _78613__
Phone:
Signature:
Date:
Title:
AUTHOR NOTE: Incorrect
vendor address was listed
on BAFO, vendor
sumbitted BAFO response
with corrected address.
CU 11/06/25
Request for Proposal 25J-0911- Pest Control Services
University Termite and Pest Control
211 N 7th St, Kingman AZ 86401 Phone: (928) 753-6945 Fax: (928) 718-3232 mesc.org
REQUEST FOR BEST AND FINAL OFFERS
NOTE: Mohave has completed its initial review of your response to RFP 25J-0911, and is requesting the following
information to better understand your offer. Carefully review and answer the questions that follow.
Provide only your response(s) to the information, as requested below.
Do not provide another complete copy of your initial response.
NOTE: YOUR ANSWERS TO QUESTION 3 AND 4 MAY REQUIRE REVISIONS AND/OR CLARIFICATIONS TO YOUR PRICING
WORKBOOK. PROVIDE A REVISED COPY OF YOUR PRICING WORKBOOK IN ELECTRONIC FORMAT (WHICH IS NOT PASSWORD
PROTECTED) WITH YOUR RESPONSE TO THE BEST AND FINAL OFFER.
BEST AND FINAL OFFER SUBMITTAL
1.
In your response to Primary Vendor Information Method of Approach Tab 2a, Question #1d: This question is
requesting how the contract vendor will train their staff assigned to specifically administer, sell products or
services, or monitor duties and processes under an awarded Moahve contract. Clarify response to the
question.
2.
In your response to Primary Vendor Information Qualifications and Experience Tab 2b, Question #5: Your
response states your firm is a small business. Provide qualifications of a small business, minority
business, womens’s business enterprise, verteran-owned business, or a labor surplus area firm.
3.
In your response to Pricing Information Price Workbook Instructions, Tab 3a: Some pricing appears to be
rounded, and some actual. Do not enter infoamtion into the cells contained in the “Price including MESC Admin
Fee” column, this overrides the built in formula. Verify the submitted pricing did not override the
embedded formula. If this occurred, restore formula and resubmit correct pricing workbook.
4.
Awarded contracts under RFP 25J-0911 shall be made to the responsive and responsible offer(s) whose
proposal(s) are determined to be most advantageous to Mohave for its members. The pricing offered by your
firm under RFP 25J-0911 will be compared to other external cooperative contracts for similar products and
services. Should your firm hold any current cooperative contracts for similar products and services; review your
pricing offered under RFP 25J-0911 for competitiveness. Mohave is considering multiple proposals for this
contract. Pricing is very competitive.
• Please review your prices to determine if any additional discounts are available.
• If yes, provide a new comprehensive price schedule.
• If no, indicate “No Additional Discounts.”
• If your offered pricing under RFP 25J-0911 is higher than other external cooperative contracts held by your
firm, include a detailed explanation regarding the difference or variation in compared pricing.
If a best and final offer is not submitted, the offeror's immediate previous offer will be construed as
their best and final offer.
211 N 7th St, Kingman AZ 86401 Phone: (928) 753-6945 Fax: (928) 718-3232 mesc.org
MN 10/22/24
Via Email
smoreno@bepestfree.com
info@bepestfree.com
REQUEST FOR BEST AND FINAL OFFERS
REQUEST FOR PROPOSAL 25J-0911
PEST CONTROL SERVICES
In accordance with Arizona procurement rules and code, Mohave Educational Services Cooperative, Inc. (Mohave)
is requesting Best and Final Offers for Request for Proposal 25J-0911, Pest Control Services.
BEST AND FINAL OFFER DUE DATE: Thursday, November 6, 2025,at 3:00 p.m. (local AZ time)
Electronic Submission through OpenGov Procurement:
https://procurement.opengov.com/portal/mesc/projects/208815
Best and Final Offers, and any attachments must be uploaded to the OpenGov Procurement link
provided above.
Best and Final Offers must be received by the due date and time or if received after the due date and
time the offer shall be considered a late response. Offerors are advised that late best and final offers shall
be handled as specified by Arizona procurement rules and code. If a best and final offer is not submitted, the
offeror's immediate previous offer will be construed as their best and final offer.
CONTACT PERSON:
Christina Ulman, Contract Specialist
PHONE: (928) 718-3220
Lari Staples, CPPO
Executive Director
DATE: October 30, 2025
THIS BEST AND FINAL OFFER IS SUBMITTED BY:
Name:
_Stefan Moreno, Contract Coordinator______
Firm:
_University Termite and Pest Control_______
Address:
_
City: _
State: _
______
Zip: _
Phone:
Signature:
Date:
Title:
3930 E Tennessee St
Tucson
AZ
85714
520-780-1462
11/3/2025
Contract Coordinator
AUTHOR NOTE: Incorrect
vendor address was listed
on BAFO, vendor
sumbitted BAFO response
with corrected address.
CU 11/06/25
Request for Proposal 25J-0911- Pest Control Services
University Termite and Pest Control
211 N 7th St, Kingman AZ 86401 Phone: (928) 753-6945 Fax: (928) 718-3232 mesc.org
REQUEST FOR BEST AND FINAL OFFERS
NOTE: Mohave has completed its initial review of your response to RFP 25J-0911, and is requesting the following
information to better understand your offer. Carefully review and answer the questions that follow.
Provide only your response(s) to the information, as requested below.
Do not provide another complete copy of your initial response.
NOTE: YOUR ANSWERS TO QUESTION 3 AND 4 MAY REQUIRE REVISIONS AND/OR CLARIFICATIONS TO YOUR PRICING
WORKBOOK. PROVIDE A REVISED COPY OF YOUR PRICING WORKBOOK IN ELECTRONIC FORMAT (WHICH IS NOT PASSWORD
PROTECTED) WITH YOUR RESPONSE TO THE BEST AND FINAL OFFER.
BEST AND FINAL OFFER SUBMITTAL
1.
In your response to Primary Vendor Information Method of Approach Tab 2a, Question #1d: This question is
requesting how the contract vendor will train their staff assigned to specifically administer, sell products or
services, or monitor duties and processes under an awarded Moahve contract. Clarify response to the
question.
2.
In your response to Primary Vendor Information Qualifications and Experience Tab 2b, Question #5: Your
response states your firm is a small business. Provide qualifications of a small business, minority
business, womens’s business enterprise, verteran-owned business, or a labor surplus area firm.
3.
In your response to Pricing Information Price Workbook Instructions, Tab 3a: Some pricing appears to be
rounded, and some actual. Do not enter infoamtion into the cells contained in the “Price including MESC Admin
Fee” column, this overrides the built in formula. Verify the submitted pricing did not override the
embedded formula. If this occurred, restore formula and resubmit correct pricing workbook.
4.
Awarded contracts under RFP 25J-0911 shall be made to the responsive and responsible offer(s) whose
proposal(s) are determined to be most advantageous to Mohave for its members. The pricing offered by your
firm under RFP 25J-0911 will be compared to other external cooperative contracts for similar products and
services. Should your firm hold any current cooperative contracts for similar products and services; review your
pricing offered under RFP 25J-0911 for competitiveness. Mohave is considering multiple proposals for this
contract. Pricing is very competitive.
• Please review your prices to determine if any additional discounts are available.
• If yes, provide a new comprehensive price schedule.
• If no, indicate “No Additional Discounts.”
• If your offered pricing under RFP 25J-0911 is higher than other external cooperative contracts held by your
firm, include a detailed explanation regarding the difference or variation in compared pricing.
If a best and final offer is not submitted, the offeror's immediate previous offer will be construed as
their best and final offer.
www.bepestfree.com
1-520-886-4146
BAFO – RFP 25J-0911
1. We provide Mohave specific training to any and all staff that will administer, sell
products/services, and monitor duties/processes during the course of our regular
training program upon hiring. This includes training on our pricing structure under
Mohave, service specifications, and rules to adhere to. We also intentionally keep
many of our Mohave services within specified routes so that only certain technicians
are performing Mohave services and only select office staff are providing support.
Updates during the contract (such as pricing updates) are sent out via email to the
appropriate staff.
2.
3. See revised pricing workbook.
4. No additional discounts.
uSince n1974
•
T e r m i t e & P e s t C o n t r o l
iversity.
www.bepestfree.com
1-520-886-4146
BAFO - RFP 25J-0911
1. We provide Mohave specific training to any and all staff that will administer, sell
products/services, and monitor duties/processes during the course of our regular
training program upon hiring. This includes training on our pricing structure under
Mohave, service specifications, and rules to adhere to. We also intentionally keep
many of our Mohave services within specified routes so that only certain technicians
are performing Mohave services and only select office staff are providing support.
Updates during the contract (such as pricing updates) are sent out via email to the
appropriate staff.
2. Per
3. See revised pricing workbook.
4. No additional discounts.
MOI-IAVE
COOPERATIVE
REQUEST FOR PROPOSAL 25J-0911
Pest Control Se1Vices
Pursuant to the provisions in the Arizona procurement rules and code, Mohave Educational 5eivices
Cooperative, Inc. (Mohave) seeks proposals to establish contract(s) for Pest Control Services. A copy of the
RFP is available for public inspection at 211 N 7th St, Kingman AZ 86401. To view the document in person,
reseivations need to be made in advance. Refer to the Mohave Contract Specialist's contact infonnation
below.
Due Date and Time: Thursday, September 11, 2025, at 3:00 p.m. (local Arizona time)
Pre-proposal Conference: Thursday, August 14, 2025, at 10:00 a.m. {local Arizona time)
Conference Call - MS Teams
For login, contact Christina Ulman,
no later than Monday, August 18, 2025.
Last Day For Questions: Thursday, September 4, 2025, at 5:00 p.m. (local Arizona time)
RFP QUESTIONS MUST BE DIRECTED To:
Christina Ulman, Contract Specialist
Email: contracts@mesc.org
Telephone: (928) 718-3220
Questions may also be submitted through the OpenGov
Procurement "Questions and Answers" tab (direct link
provided below).
To be considered, proposals shall be electronically submitted, via OpenGov Procurement,
https://procurementopengov.com/portal/mesc/prQjects/1Z5594 prior to the specified due date and
time. A public opening will be held by teleconferencing. If you would like to attend the
opening, please contact the Contract Specialist for instructions. Proposals shall be opened
immediately following the proposal due date and time, with the name of each offeror publidy
listed via OpenGov Procurement. Late offers shall not be considered.
Mohave is not responsible for any unsuccessful submission of documents to the OpenGov
Procurement website.
Offerors are strongly encouraged to carefully read the entire contents of this solicitation prior to submitting
a proposal. Failure to examine any of the requirements will be at the offeror's risk.
Mohave reseives the right to cancel this solicitation and/or reject all proposals in whole, or in part, if Mohave
determines that cancellation and/or rejection is advantageous to Mohave and/or its members.
Lari Staples, CPPO
Executive Director
Mohave Educational Services Cooperative, Inc.
Publish Date: August 5, 2025
Tab 1: Offer and Acceptance, Terms and
Conditions, Scope of Work and Specifications
Documents, Anti-Lobbying Certificate, USDA
Form AD-1O48
Tab 1a
Confidential/Proprietary Submittal Form
---------
-~~-----~
(Place after Tab la)
CONFIDENTIAL/ PROPRIETARY SUBMITTALS
Any documentation marked as confidential or proprietary must be Identified below. Any confidential or
proprietary information NOT identified as instructed shall be deemed as non-confidential or non-proprietary.
•
Pricing shall not be considered as confidential information.
•
Financial Information after Tab 2d shall be considered as confidential ln'l'ormation.
•
Your entire offer and any publidy known or available information shall not be
considered as confidential/proprietary Information.
Confidential/Proprietary Submittals (mark one):
X
No confidential/proprietary materials have been included with this offer.
Confidential/proprietary materials have been included with this offer. Offerers shall identify
below any portion of their offer they deem confidential or proprietary as specified in the
General Terms and Conditions 6. Confidential Information.
The confidential/proprietary information identified below does not guarantee that disclosure will be
prevented but that the item(s) will be subject to review by the offeror and Mohave prior to any public
disclosure.
\A.,_j\J(.rri+y itrpA.\\Q o...~ \)es-\
C..o,-.-lra\
Firrl) .
f;:\ M-- ~
~Authorized Signature
RFP 25]-0911 I 3
Tab 1c
General Terms and Conditions
(Place after Tab 1c)
Some General Terms and Conditions may specify placement of information in tabs other than Tab le as
noted in the title above. Pay close attention to placement information as indicated In select General Tenns
and Conditions.
1, ADVERTISING
Offeror shall not advertise or publish information concerning this solicitation prior to an award being
announced by Mohave. After award, contract vendor(s) may advertise the availability of contracted
products, materials, processes, and services ID members. Any promotional marketing materials using
the Mohave logo shall be approved by a Mohave Contract Specialist in advance.
2. AVAILABILITY OF FUNDS
Member fund availability is unknown to Mohave at the time this solicitation was issued. Use of any
contract awarded by Mohave will be conditioned upon the availability of member funds.
3. CANCELLATION
3.1, cancellation Process: The following requirements shall apply to all cancellation notices issued
under an awarded contract:
a) A written notice of cancellation shall be sent to the contract vendor, and the effective date of
cancellation shall be the date specified within the written notice of cancellation.
b) Upon cancellation, all products, materials, processes, and services paid for by the member,
along with documents, data and reports prepared by contract vendor under the contract shall
become the property of the member.
c) Contract vendor shall be entitled to receive just and equitable compensation in accordance
with applicable contract pricing for authorized work in progress, authorized work completed,
and materials accepted before the effective date of the cancellation.
d) Cancellation shall have no effect on projects in progress prior to the effective date of the
cancellation.
e) Contract vendor is obligated to continue submitting monthly reconciliation reports and
administrative fee payments until all purchases are complete and dosed.
3.2. Cancellation for bankruptcy or acquisition: Mohave reserves the right to cancel, or suspend
the use of, any contract if contract vendor files for bankruptcy protection, or if the original contract
holder is sold and ownership Is transferred to a new party.
3.3. Cancellation for conflict of interest: In accordance with A.R.S. §38-511, Mohave may cancel
the contract within three (3) years after contract execution without penalty or further obligation
if any person significantly involved in initiating, negotiating, securing, drafting, or creating the
contract on behalf of Mohave is or becomes at any time while the contract, or an extension of the
contract is in effect, an emplayee of or a consultant to any party ID_the oontract with respect to
the subject matter of the contract. The cancellation shall be effective when the contract vendor
receives written notice of the cancellation unless the notice specifies a later time.
3.4. Cancellation for convenience: Mohave reserves the right to immediately cancel the contract
without penalty or recourse, in whole or in part, when Mohave determines that action to be in the
best interests of lts members.
3.5. Cancellation for no or low-usage: Mohave may terminate any contract if members have not
used the contract, or if purchase volume is detennined to be "low volume" in any 12-month period.
3.6. Cancellation for non-performance or contract vendor deficiency: Mohave reserves the
right to cancel the whole or any part of this contract due to failure by contract vendor ID carry out
any obligation, tenn, or condition of the contract. Mohave may issue a written deficiency notice
to contract vendor for acting or failing to act in any of the following:
a) Failing to comply with the accepted terms and conditions of the contract;
b) Providing material that does not meet the specifications of the contract;
c) Providing work and/or material that was not awarded under the contract;
RFP 25J-0911 • 48
General Terms and Conditions
(Place after Tab le)
d) Failing to adequately perform the services set forth In the scope of work and specifications;
e) Failing to complete required work or furnish required materials within a reasonable or specified
amount of time;
f)
Falling to make progress in performance of the contract and/or giving Mohave reason to
believe that contract vendor will not or cannot perform the requirements of the contract; or,
g) Performing work or providing products, materials, processes, or services under the contract
prior to receiving a Mohave reviewed member purchase order for such work.
Upon receipt of a written deficiency notice, contract vendor shall have ten (10) days to provide a
satisfactory response to Mohave to adequately address all issues of concern. Failure to adequately
address all issues of concern may result in contract cancellation. Upon cancellatlon under this
clause, all goods, materials, and work paid for by the member, along with documents, data and
reports prepared by contract vendor under the contract shall become the property of the member.
3.7. cancellation for replacement: Mohave reserves the right to cancel a contract awarded under
this solicitation, if a new solicitation has been issued and a contract has been awarded to the same
contract vendor for similar products, materials, processes, and services. Mohave may, at its option,
either replace a contract resulting from this solicitation or delay a new award until the existing
contract expires. The decision to delay or replace the contract rests solely with Mohave.
3.8. Contract vendor cancellation: Contract vendor may cancel this contract at any time upon thirty
(30) days prior written notice to Mohave or at time of annual contract renewal (contract
modification). Termination shall have no effect on projects in progress at the time the notice of
cancellation is received by Mohave.
3.9. Continuation of performance: Contract vendor shall continue to perform in accordance with
the requirements of the contract, up to the date of cancellation and as directed in the cancellation
notice.
3.10. Gratuities: If Mohave determines that any contract vendor or an employee of the contract
vendor has offered, conferred, or agreed to confer any personal gift or benefit on any employee
of Mohave or a member employee who supervised or participated in the planning, recommending,
selecting, or contracting of the contract, in accordance with A.R.S. §15-213(0), Mohave may, by
written notice, terminate the contract, in whole or in part. Officers, employees, and agents are
prohibited from soliciting or accepting gratuities, favors or anything of monetary value from
contractors or parties of subcontractors under an awarded contract. Paying the expenses of normal
business meals shall be in accordance with each member's policy regarding gratuities. Samples as
requested in the solicitation and provided to Mohave for demonstration or evaluation are not
considered gratuities.
3.11. Contract vendor offerings: Mohave may, by written notice, tenninate the contract in whole
or in part, if Mohave determines that employment or a gratuity was offered or made by the
contract vendor or a representative of the contract vendor to any officer or employee of the school
district or school purchasing cooperative for the purpose of influencing the outcome of the
procurement or securing the contract, an amendment to the contract, or favorable treatment
concerning the contract, including making of any determination or decision about contract
performance.
4. CAPTIONS, HEADINGS. AND ILLUSTRATIONS
The captions, illustrations, headings, and subheadings in this solicitation are for convenience and ease
of perusal only, and in no way define, limit, or describe the scope or intent of the request.
5. CERTIFICATION
By signing the Offer and Acceptance Form (page 2 of the RFP), offeror certifies the following:
a) Offeror has examined and understands the terms, conditions, scope of work, specifications, and
other documents in this solicitation.
b) The submission of the offer did not involve collusion or other anticompetitive practices and that
the offeror has taken steps and exercised due diligence to ensure that no violation of A.R.S. §15-
RFP 25J-0911 • 49
General Terms and Conditions
(Place after Tab 1c)
213(0) has or will occur. Neither signatory nor any person on his behalf has connived or colluded
to produce a deceptive show of competition in the matter of the bidding or award of a contract
under this solicitation.
c) Offeror has not given, offered to give, nor intends to give at any time hereafter any economic
opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a
public servant in connection with the submitted offer.
d) Neither offeror, nor any officer, director, partner, member or associate of offeror, nor any of its
employees directly involved in obtaining contracts with the State of Arizona, Mohave Educational
Services Cooperative, Inc., or any subdiVision of the state, has been convicted of false pretenses,
attempted false pretenses, or conspiracy to commit false pretenses, bribery, attempted bribery or
conspiracy to bribe under the laws of any state or federal government for acts or omissions after
January 1, 1985.
e) Offeror agrees to comply fully with any and all provisions of A.R.S. Title 32, Chapter 10 (Registrar
of Contractors) that may regulate offeror's business.
f) Offeror shall not discriminate against any employee, or applicant for employment, in violation of
federal and state laws (see Federal Executive Order 11246; and A.R.S. Title 41, Chapter 9, Article
4).
g) Offeror is not currently suspended, debarred, or otherwise precluded from participating in any
public procurement activity with any federal, state, or local government entity.
h) If awarded a contract, offeror agrees to promote, offer and sell under Mohave contract, only those
materials and/or services awarded to contract vendor by Mohave.
i)
If awarded a contract, offeror shall provide the equipment, commodities, and/or services to
members of Mohave in accordance with the terms, conditions, scope of work, specifications, and
other documents of this Request for Proposal.
j) If awarded a contract, offeror agrees that all staff and other individuals eligible to receive services
shall have equal access to the services regardless of race, religion, color, sex, disability, age, or
national origin.
k) Offeror and all proposed subcontractors comply and shall remain in compliance with the Federal
Immigration and Nationality Act (FINA), all other federal immigration laws and regulations, A.R.S.
§41-4401, and A.R.S. §23-214, which requires compliance with current federal immigration laws
by employers, contractors, and subcontractors in accordance with the E-Ver!fy employee eligibility
verification program.
I)
Offeror shall comply with A.R.S. §35-393.01 and certify that they are not currently engaged in and
agree that for the duration of the contract to not engage in, a boycott of Israel.
m) If applicable to the products and services offered under this contract, Offeror shall comply with
current applicable requirements of Health Insurance Portability and Accountability Act of 1996
(HIPM) and accompanying regulations. Contract vendor agrees to work with the member in the
course of performance so that the member and contract vendor are in compliance with HIPM.
n) Pursuant to A.R.S. § 35-394, by signing the Offer and Acceptance Form the offeror entering into a
contract with Mohave certifies they do not use forced labor, or any goods or services produced by
the forced labor, of ethnic Uyghurs in the People's Republic of China.
6. CONFIDENTIAL INFORMATION
6.1. Confidential information request: If offeror believes that its proposal contains confidential
trade secrets or other proprietary data not to be disclosed, a statement advising Mohave of this
fact shall accompany the proposal, and the information shall be so identified wherever it appears.
Mohave shall review the statement and shall notify the offerer of their determination in writing
whether the information shall be withheld or disclosed. Requests to deem the entire offer as
confidential will not be considered.
6.2. Pricing: Mohave will not consider pricing to be confidential or proprietary.
6.3. Public record: All proposals submitted in response to this solicitation shall become the property
of Mohave. They will become a matter of public record available for review, subsequent to award
of contract(s), with the exception of information deemed confidential by Mohave.
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7. CONFIRMATION/DISCUSSIONS
7,1, Confh·mation: If an apparent mistake in a proposal, relevant to the award determination is
discovered after opening and before award, Mohave shall contact the offeror for written
confirmation of the proposal. If offeror fails to act, the offeror shall be considered non-responsive.
Mohave may contact an offeror to confirm our understanding of the proposal. Such contact shall
be prior to award. Mohave shall obtain written confirmation from the offerer and shall retain the
confirmation in the procurement file. Correction of mistakes in a proposal shall only be allowed as
described in Arizona procurement rules and code.
7.2. Discussions: For the purposes of conducting discussions, Mohave shall determine that proposals
are either acceptable for further consideration or unacceptable. Discussions may be conducted
with responsible offerors who submit proposals determined to be acceptable for further
consideration. Discussions may be conducted to assure full understanding of the proposal in order
to obtain the most advantageous contract for Mohave, based on the requirements and evaluation
factors in this Request for Proposal. Discussions may be conducted orally or In writing. If oral
discussions are conducted, the offeror shall confirm the discussions in writing.
Mohave will not help offeror bring its proposal up to the level of other proposals through
discussions. Mohave will not indicate to offerer a cost or price that it must meet to obtain further ·
consideration, nor will it provide any information about other offerors' proposals or prices.
8. CONTRACT MANAGEMENT
8.1. Applicable law: The contract shall be governed by the laws of the State of Arizona, and suits
pertaining to the contract may be brought only in courts in the State of Arizona.
8.2. Application of law: The Arizona Procurement Code, the Arizona State Board of Education School
District Procurement Rules, and the Uniform Commercial Code (UCC) as adopted by the State of
Arizona, are part of this document as if fully set forth herein. Any provision or clause required by
law, rule, or regulation to be included in the contract will be read and enforced as if in the contract,
whether or not physically included. If any such provision is not included, or is not correctly
included, contract will be amended in writing to make such inclusion or correction upon application
from either party to contract.
8.3. Arbitration: After exhausting applicable administrative review, the parties to this contract may
agree to resolve disputes arising out of or relating to this contract through arbitration, to the
extent allowed by law.
8.4. Assignment: Contract vendor agrees that if a contract is reassigned as part ri an
acquisition/merger, the contract vendor will notify Mohave once legally permissible. Mohave
reserves the right to accept or reject any reassignment of an awarded Mohave contract. Mohave
shall not unreasonably withhold approval of a contract transfer resulting from an
acquisition/merger. Mohave shall notify the contract vendor of its decision within fifteen (15) days
of receipt of written notification from contract vendor of the acquisition/merger.
8.5. Contract claims or controversies: The requirements of the Arizona Procurement Code, the
Arizona State Board of Education, School District Procurement Rules shall govern any contract
awarded as a result of this solicitation, as well as any contract claims or controversies associated
with it.
Formal contract claims and controversies between a member and contract vendor shall be resolved
in accordance with R7-2-1155 through R7-2-1159, or A.R.S., Title 41, Chapter 23, Article 9, as
applicable. The member's authorized representative shall seive as the district representative for
resolution of such claims and controversies. A.R.S., Title 41, Chapter 23, Article 9, and the rules
promulgated under it, or R7-2-1155 through R7-2-1159, as applicable, provide the exclusive
procedure for asserting a cause against the member under the contract.
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8.6. Contract placed on hold: Mohave shall have the ability to place a contract on hold, if It is
deemed necessary to address ongoing problems with an awarded contract. Details of the decision
to place the contract on hold shall be provided in a written deficiency notice. A reasonable amount
of time shall be provided to contract vendor to address issues in the written deficiency notice.
8.7. Modification of contrad: AA awarded contract may be modified for a variety of reasons.
Contract modifications will be issued as deemed necessary by Mohave to address contractual
issues that may arise. The contract modification will become effective upon agreement by contract
vendor and Mohave.
8.8. Novation: If contract vendor sells or transfers all assets or the entire portion of the assets used
to perform this contract, a successor in interest must guarantee to perfonn all obligations under
this contract. Mohave reserves the right to accept or reject any new party. A simple change of
name agreement will not change the contractual obligations of contract vendor.
8.9. Order cycle overview: One, or both, of the following order cycles will apply to an awarded
contract. A sample reconciliation report will be provided to contract vendors who have been
awarded a contract. Instructions for including purchase order, Peard/credit card purchases, will
be contained in that sample reconciliation report and email.
For Procurements made with purchase orders:
1. Member and/or contract vendor forwards purchase orders to Mohave that is made out to
the contract vendor and includes contract number, along with a copy of the contract
vendor's quote.
2.
Mohave reviews and emails member order with "MESC Reviewed' stamp, to contract
vendor and member.
3. Contract vendor provides product/services.
4. Contract vendor invoices member.
5. Member pays contract vendor.
6. Contract vendor sends monthly Reconciliation Report to Mohave, based on invoices paid.
7. Contract vendor remits administration fee monthly.
8. Mohave audits selected invoices.
For Procurements made with Pcards/credit card:
1. Member purchases directly from contract vendor using a Peard/credit card and forwards a
copy of detailed contract vendor quote to Mohave (if applicable).
2. Mohave reviews and emails contract vendor quote with "MESC Reviewed' stamp, to
contract vendor and member (if applicable).
3. Contract vendor provides product/services.
4. Contract vendor invoices member (if not previously paid with Peard/credit card).
5. Member pays contract vendor (if not previously paid with Peard/credit card).
6. Contract vendor sends monthly Reconciliation Report listing Peard/credit card transaction,
invoice, or quotation to Mohave, based on Peard/credit card purchases paid.
7. Contract vendor remits administration fee monthly.
8. Mohave audits selected Peard/credit card purchases.
8.10. Overcharges by antitrust violations: Mohave maintains that overcharges resulting from
antitrust vlolations are to be returned to the member. Therefore, to the extent pennitted by law,
contract vendor returns or credits to the member any and all claims for such overcharges as to
the products, materials, processes, or services used to fulfill the contract
8.11. Relationship of the parties: Contract vendors receiving contracts under this solicitation are
independent contractors. Any party to the contract shall not be deemed to be the employee of
another party to the contract.
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8.12, Severability: The provisions of this contract are severable to the extent that any provision or
application held to be invalid shall not affect any other provision or application of the contract
which may remain in effect without the invalid provision or application.
8.13. Successful performance: The sections of the solicitation defining the scope of work,
requirements, or qualifications are not to be construed as a complete listing that exempts
successful offeror from reasonable services required to ensure successful performance under the
contract.
8.14, Title: Purchase orders placed under this contract are on behalf of Mohave's members. As such,
title to goods passes directly from contract vendor to member.
8.15, User guide: If awarded a contract, contract vendor may be required to prepare a user guide
that will assist members in using the contract. A template will be provided for successful contract
vendors to create this user guide.
9. COOPERATIVE PURCHASING
9,1. Cooperative purchasing: This contract is based on the need for Mohave to provide the
economic benefits of volume purchasing and reduction in administrative costs through cooperative
purchasing to members. Any offer that prohibits sales to specific types of members (e.g., state
agencies or local government units) may not be considered. Sales without restriction to any
members are preferred.
9.2. Cooperative purchasing agreements: Cooperative Purchasing Agreements between Mohave
and its members have been established under Arizona procurement rules and code for use of
contracts.
9.3. Most favored customer relationship: Nothing in this solicitation is intended to establish a most
favored customer relationship between Mohave and contract vendor. Contract vendor may
respond to any sollcitation without regard to this contract. Offeror agrees all prices, terms,
warranties, and benefits granted by offeror to members through this contract are comparable to
or better than the equivalent terms offered by offeror to any present customer meeting the same
qualifications or requirements. If contract vendor offers lower prices to any of its other customers,
it may lower its prices to Mohave at the same time by written notice and approval.
9.4. Eligible agencies: Any contract awarded from this solicitation shall be available to all Mohave
members. Members shall have a current signed Mohave Cooperative Purchase Agreement.
Member is defined as: Arizona public school districts, cities, counties, state agencies, community
colleges, universities, political subdivisions, and qualifying non-profit educational and public health
organizations that meets the requirements of §115 of the Internal Revenue Code. Mohave has
approximately 470 members throughout Arizona. A list of members may be found on Mohave's
website, www.mesc.org. Actual use of any contract shall be at the sole discretion of Mohave's
members.
10. ESTIMATED QUANTITIES
Mohave anticipates considerable activity resulting from this solicitation. An estimate of purchases is
provided in the Scope of Work RFP page six (6) of the requested materials or services. However, no
commitment of any kind is made concerning quantities to be acquired. Mohave does not guarantee
usage. Usage depends on the actual needs of members and marketing by contract vendor.
11. EVALUATION and AWARD
11.1. Basis of award: Award(s) will be made to the responsive and responsible offeror(s) whose
proposal(s) is (are) determined in writing to be most advantageous to Mohave for its members.
Mohave reserves the right to use model projects/market baskets to determine the most
advantageous proposal(s). It is Mohave's intent to award a complete line of products, when
possible and advantageous.
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11,2. Best and final offers (Revisions to Proposals}: Mohave may allow revisions to proposals
through best and final offers, as authorized in Arizona procurement rules and code. Issuance of
a request for best and final offer is not guaranteed. Proposals should be complete and meet all
specifications and requirements of this solicitation.
11.3. Competitive range: Mohave reserves the right to establish a competitive range of acceptable
proposals as part of the evaluation process. Proposals not in the competitive range are
unacceptable and will not receive further award consideration.
11,4. Exceptions/ deviations to requirements: All requested exceptions/deviations must be clearly
explained. Unacceptable exceptions/deviations may remove your proposal from consideration for
award. Mohave shall be the sole judge on the acceptance of exceptions/deviations and Mohave's
decision shall be final.
11.5. Formation of contract: A response to this solicitation is an offer to contract with Mohave based
upon the requirements contained in this solicitation. A proposal does not become a contract
unless and until Mohave accepts it. A contract is formed when a Mohave administrator signs the
award document.
11.6. Effect of price: No contract shall be awarded solely on the basis of price.
11.7, Multiple award: To assure that our contracts meet the requirements of all members, Mohave
may award multiple contracts. Offeror should consider this fact in preparing their response. The
decision to award multiple contracts, award a single contract, or make no award rests solely with
Mohave.
A multiple award shall be made only if the procurement officer determines In writing that a
multiple award is necessary and is advantageous to Mohave members. A multiple award shall be
limited to the least number of contracts necessary to meet the requirements of the using
agencies. Mohave shall make the sole determination of the least number of contracts required
to meet the need. Mohave's basis for determining whether to award multiple contracts shall be
based upon considerations for the large number of members, diverse types of members, location
of members throughout Arizona and members' past usage of similar contracts.
Criteria for selecting vendors for multiple contracts shall be based upon considerations for
members' experience with existing products and systems, brand continuity for parts replacement
and future expansion, contract vendor's ability to provide for our large, diverse membership,
geographic area(s) served, Mohave's past experience with contracts for similar product/services,
and/or other relevant criteria. Multiple contracts may also be awarded based on individual line
items or groups of line items, incrementally, or by designated regions.
11.8. Non~exclusive contract: Any contract resulting from this solicitation shall be awarded with the
understanding and agreement that it is for the sole convenience of Mohave's members. Mohave
and its members reserve the right to obtain like goods and services from other sources.
11.9, Past performance information: Past Performance Information (PPI) is relevant information
regarding a contract vendor's actions under previously awarded contracts to public agencies,
and Mohave. It includes contract vendor's record of performance under such contracts
including, but not limited to: conformance to the terms, conditions, specifications, and scope
of work of the contracts, responsiveness to, and correction of, contract claims and
controversies, and satisfaction of the contracting entities. PPI shall be a factor in evaluation
and award.
11.10. Price workbook: All offerors must complete the 25J Pest Control Services workbook titled
"25J Pest Control Services Pricing WB.xlsx", Failure to complete and submit the 25.J
Pest Control Services workbook shall render your proposal non~responsive. The
response to the pricing workbook shall be submitted in the original unlocked Excel format,
along with any price files, pricelists, and/or catalogs (as applicable) uploaded to OpenGov
Procurement. In addition, a PDF copy of the Summary Sections 1-7, and Pest Control Services
RFP 25J~0911
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worksheets shall be submitted after Tab 3a with your proposal. If awarded a contract, all future
updates shall be based on the electronic workbook, or similar approved format.
11.11. Pricing extension errors: In case of error In extension of prices in the offer, unit prices shall
govern.
11.12. Reasonably susceptible of being awarded: A proposal is acceptable if it is determined to
be reasonably susceptible of being awarded a contract in accordance with the evaluation
criteria and a comparison and ranking of original proposals. Proposals to be considered
reasonably susceptible of being awarded a contract shall, at a minimum, demonstrate the
following:
a) Affirmative compliance with mandatory requirements designated in this solicitation.
b} An ability to deliver goods or services on terms advantageous to members sufficient to be
entltled to continue in the competition.
c} That the proposal is technically acceptable as submitted.
11.13. Responsible offeror: A responsible offeror is a firm or person who at the time of contract
award has the capability to perform the contract requirements and the integrity and reliability
that will assure good faith performance. Mohave shall determine an offerer to be responsible
before awarding a contract to offeror.
11,14. Responsive proposals: A responslve proposal conforms in all respects to the material
requirements of the solicitation. Proposals must be responsive to receive award consideration.
Mohave reserves the right to waive minor informalities.
11.15. Weighted evaluation: Mohave reserves the right to use a point system to evaluate proposals
and to assign points to the evaluation criteria as it determines most appropriate. Additionally,
Mohave reserves the right to use a ranking system {the Heisman scoring method) for
determining the final ranking of proposals. Each evaluator shall calculate their total assigned
points for each proposal, applying a ranking of 1 to their highest score, a 2 to their next highest
score, and so forth for all proposals. Each proposal shall have a final calrulated rank determined
by averaging each applied individual evaluator rank. Any ties shall be broken by using the
grand total points {total of all evaluators assigned point totals for each proposal) for each of
the tied proposals.
Any offerer scoring zero (0) in any required area may be considered non-responsive.
12. FEDERAL and STATE REQUIREMENTS
12.1. Affordable Care Act requirements: Contract vendor understands and agrees that it shall be
solely responsible for compliance with the Patient Protection and Affordable Care Act, Public Law
111-148 and the Health Care Education Reconciliation Pd., Public Law 111-152 (oollectively the
Affordable Care Act "ACA"}. Contract vendor shall bear sole responsibility for providing health care
benefits for its employees who provide services to the member as required by state or federal law.
12.2. Audit rights: In accordance with applicable Arizona law, contract vendor's and subcontractor's
books and records related to this contract may be audited at a reasonable time and place, for five
years after completion of the contract.
12.3. Clean Air Act, Clean Water Act and Environmental Protection Agency Regulations:
Contract vendor and its subcontractors shall oomply with all applicable standards, orders or
requirements issued under section 306 of the dean Air Act, section 508 of the Clean Water Act,
Executive Order 11738, and Environmental Protection Agency regulations (7 CFR 3016.36 (i) (12)).
This shall only apply to federally funded projects subject to the Clean Air Act, Clean Water Act,
and current applicable EPA regulations, when notified by member.
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12,4, Compliance with federal and state requirements: Contract vendor agrees, when notified
by member, when working on any federally assisted projects with more than $2,000 in labor costs,
to comply with the Contract Work Hours and Safety Standards Act, the Davis-Bacon Act, the
Copeland "Anti-Kickback" Act, the Housing and Urban Development Act of 1968, and the Equal
Opportunity Employment requirements as amended by Executive Order. In such projects, contract
vendor agrees to post wage rates at the work site and submit a copy of their payroll to the member
for their files.
In addition, to comply with the Copeland Act, contract vendor must submit weekly payroll records
to the member. Contract vendor must keep records for three years and allow the federal grantor
agency access to these records, upon demand.
Contract vendor also agrees to comply with State of Arizona Executive Order 75-5, as amended
by Executive Order 99-4.
When working on any projects funded with federal grant monies, when notified by member,
contract vendor agrees to comply with the administrative requirements for grants and cooperative
agreements to state, local and federally recognized Indian tribal government contract provisions.
The forms listed below are incorporated by reference into this solicitation and any resultant
contract.
a) HUD-5369, Instructions to Bidders for Contracts, Public and Indian Housing Programs
b) HUD-5369-A, Representations, Certifications, and other Statements of Bidders, Public and
Indian Housing Programs
c) HUD-5369-B, Instructions to Offerors Non-Construction
d) HUD-5369-C, Certifications and Representations of Offerers Non-Construction Contract
e) HUD-5370-Cl, General Conditions for Non-Construction Contracts Section 1 (With or Without
Maintenance Work)
f) HUD-5370-C2, General Conditions for Non-Construction Contracts Section 1 (Wlth
Maintenance Work)
For federally funded projects only, the requirements of an applicable form shall supersede
conflicting requirements in this solicitation. The forms may be accessed via HUDClips
(www.hud.gov).
12.5. Compliance with workforce requirements and eligibility: Pursuant to A.R.S. §41-4401,
contract vendor and subcontractor(s) warrant their compliance with all federal and state
immigration laws and regulations that relate to their employees, and compliance with A.R.S. §23-
214 subsection A, which states, " ... every employer, after hiring an employee, shall verify the
employment eligibility of the employee through the E-Verify program." [To register for E-Verify,
go to: httgs:Uwww.e-verify.gov/em11lo',t'.ers/enro11inq-in-e.::verify.]
Mohave and its members reserve the right to confirm compliance. Mohave and/or Mohave
members may request verification of compliance and request to inspect the papers from any
contract vendor or subcontractor performing work under this contract. Should Mohave or its
members suspect or find that the contract vendor or any of its subcontractors are not in
compliance, Mohave may pursue any and all remedies allowed by law, including, but not limited
to suspension of work, termination of the contract for default, and suspension and/or debarment
of the contract vendor. All costs necessary for compliance are the responsibility of the contract
vendor.
12.6. Davis.:Bacon wage decisions: For federally funded projects subject to the Davis-Bacon Act,
the member shall specify the applicable Davis-Bacon wage decision, prior to the contract vendor
providing a firm price quotation for the proposed project. The wage decision shall be identified by
the WD Number, modification number, and date of the wage decision. Davis-Bacon wage decisions
may be accessed via http://www.dol.gov! or by requesting a copy from the member.
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12.7. Energy Policy and Conservation Act: Contract vendor and its subcontractors shall comply
with mandatory standards and policies relating to energy efficiency (7 CFR 3016.36 (i) (13)). This
shall only apply to federally funded projects subject to current appllcable energy policies and the
Energy Conservation Act, when notified by member.
12.8. Non-compliance: All federally assisted contracts with members that exceed $10,000 may be
terminated by the federal grantee for noncompliance by contract vendor. In projects that are not
federally funded, offeror must agree to meet any federal, state, or local requirements, as
necessary. In addition, if compliance with the federal regulations increases the contract costs
beyond the agreed on costs in this solicitation, the additional costs may only apply to the portion
of the work paid by the federal grantee.
12.9. Offshore performance of work prohibited: Due to security and identity protection concerns,
direct services under this contract shall be performed within the borders of the United States. Any
services that are described in the specifications or scope of work that directly serve the State of
Arizona or its clients and may involve access to secure or sensitive data or personal client data or
development or modification of software for the state shall be performed within the borders of the
United States. Unless specifically stated otherwise in the specifications, this definition does not
apply to indirect or 'overhead' services, redundant back-up services or services that are incidental
to the performance of the contract. This provision applies to work performed by subcontractors at
all tiers.
12.10. Procurement of recovered material: Contract vendor and its subcontractors shall comply
with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and
Recovery Act, as stated in 2 CFR 200.323.
12.11. Prohibition on certain telecommunications and video surveillance equipment or
services for procurements under federal grant funding: Contract vendor and its
subcontractors shall comply with provisions as described in § 200.216 and Public Law 115-232,
section 889 for prohibition on certain telecommunications and video surveillance equipment or
services to procure or obtain, extend or renew or enter lnto a contract to procure or obtain
equipment, services or systems that uses covered telecommunications equipment or services as
a substantial or essential component of any system, or as a critical technology as part of any
system as described in Public Law 115-232, section 889.
12.12. Rights to inventions: Rights to Inventions made under a contract or agreement as specified
under Appendix II to 2 CFR shall apply for federally funded projects.
12,13. Subcontracts: Prime Contractor, if subcontracts are to be let, will allow all business to have
an equal opportunity to sign up as a prospective bidder for work assigned under this contract.
12.14. Terrorism country divestments: In accordance with A.R.S. §35-392, Mohave and its
members are prohibited from purchasing from a company that is in violation of the Export
Administration Act. By entering into the contract, contract vendor warrants compliance with the
Export Administration Act.
12.15. Compliance to federal solicitation requirements:
a) Offeror certifies that all pricing in their proposal has been arrived at independently, without
consultation, communication, or agreement, for the purpose of restricting competition, as to
any matter relating to such prices with any other offeror or with any competitor certification
regarding non-collusion.
b) Offeror agrees to comply fully with U.S. Department of Agriculture, the Arizona Department
of Education, U. S. Accounting Office, or any of their duly authorized representative to allow
access to any books, documents, papers, and records of the offeror, which are directly
pertinent to the specific contract, for the purpose of audits, examinations, excerpts, and
transcriptions. Additionally, the offeror shall provide all documents as necessary for the
independent auditor to conduct the school food authority (SFA) single audit (if applicable).
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In the event of any unresolved audit findings, the records shall be retained beyond the five
(5) year period for as long as required for resolution of these issues raised by the audit.
c) Offeror agrees to comply with all mandatory standards and policies relating to energy
efficiency as cited In the State Energy Conservation Plan issued in compliance with the Energy
Policy and Conservation Act (Public Law 94-163).
d) Offeror shall comply with Executive Order 11246, entitled Equal Employment Opportunity,
as amended by Executive Order 11375 of October 13, 1967, and as supplemented in
Department of Labor regulations, 41 CFR Part 60-30.
e) Offeror shall comply with the following civil rights laws as amended: Title VI of the Civil
Rights Act of 1964; Title IX of the Education Amendments of 1972; Section 504 of the
Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Department of Agriculture
regulations on nondiscrimination 7 CFR 210.23 (b); Title 7 CFR parts 15, 15a, and 15b; the
Americans with Disabilities Act; and the FNS Instruction 113-6; "Civil Rights Compliance and
Enforcement in School Nutrition Programs".
f) Offeror shall comply with the provisions of the Consumer Product Safety Act.
g) Offeror shall disclose all discounts, rebates, allowances, and incentives received by the
offeror from its suppliers. If the offeror receives a discount, rebate, allowance, or incentive
from any supplier, the offeror shall disclose and return to the SFA, (if applicable), the full
amount of the discount, rebate, or applicable credit that is received based on the purchases
made on behalf of the SFA. The offeror shall identify the amount of each discount, rebate
and other applicable credit on bills and invoices presented to the SFA for payment and
individually identify the amount as a discount, rebate, or in the case of other applicable
credits, the nature of the credit according to 7 CFR 210.21(f)(1)(iv).
h) Offeror shall agree no expenditure may be made from the nonprofit school food service
account for any cost resulting from a procurement falling to meet the requirements for
prohibited expenditures or as required in 7 CFR §210.21(f)(2).
i)
Prime Contractor, if subcontracts are to be let, will allow all business to have an equal
opportunity to sign up as a prospective bidder for work assigned under this contract.
j) The contract vendor shall provide products to the maximum extent practicable, domestic
commodities or products in accordance with 200.322 (Domestic preferences for
procurement), as applicable, 7 CFR 210.21(d), (Buy American Provision). The contract
vendor shall provide to the maximum extent practicable, domestic agricultural commodities
or products substantially processed in the United States. "Substantially" means the final
processed product contains over 51 % domestically grown agricultural commodities or
produced.
k) If applicable, allowable costs will be paid from the nonprofit school food service account to
the offeror net of all discounts, rebates and other applicable credits accruing to, or received
by the contractor, or any assignee under the contract, to the extent those credits are
allocable to the allowable portion of the costs billed to the SFA.
13. FORCE MAJEURE
Except for payments of sums due, neither party shall be liable to the other, nor be deemed in default
under this contract, if and to the extent that such party's performance of this contract is prevented by
reason of force majeure. The term "force majeure" means an occurrence that is beyond the control of
the party affected and occurs without its fault or negligence, including, but not limited to the following:
acts of God (e.g., fire, flood, snow, earthquakes, tornadoes, violent winds, hail storms); acts of the
public enemy; war; riots; strikes; mobilization; labor disputes; civil disorders; lockouts; injunctions-
intervention-acts, or failures or refusals to act by government authority; and other similar occurrences
beyond the control of the party declaring force majeure, which such party is unable to prevent by
exercising reasonable diligence. The force majeure shall be deemed to commence when the party
declaring it notifies the other party of the existence of the force majeure and shall be deemed to
continue as long as the results or effects of the force majeure prevent the party from resuming
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performance in accordance with the contract. Force majeure shall not include late deliveries of
equipment or materials caused by congestion at a manufacturer's plant or elsewhere, an oversold
condition of the market, inefficiencies, or similar occurrences. If either party is delayed at any time by
force majeure, the delayed party shall notify the other party in writing of such delay within forty-eight
(48) hours.
14, INDEMNIFICATION
14.1. General indemnification: To the extent permitted by law, Mohave and its members shall be
indemnified and held harmless by contract vendor for its vicarious liability as a result of entering
into this contract. Each party to the contract is responsible for its own negligence. Contract vendor
agrees to save and hold harmless Mohave and/or its members from any and all liability for loss or
damage to persons or property arising out of the work required by the contract. Contract vendor
further agrees to waive any rlght of recovery against Mohave and/or its members for damage to the
property of contract vendor, whether caused by negligence on the part of Mohave and/or its members
or otherwise. This provision includes specifically the waiver of right of recovery agalnst Mohave and/or
its members for damage to property under contract and not yet formally accepted by member even
though said property at the time of loss may be occupied, in whole or in part, by member.
14.2. Modification by member: Contract vendor shall have no obligation with respect to any patent
and copyright infringement claim based upon member's modification of the equipment and/or
software, or its operation or use with apparatus, data or programs not furnished by contract
vendor. However, one member's action will not preclude contract vendor's obligation to members
who have not modified their equipment or software.
14,3. Patent and copyright indemnification: To the extent permitted by law, contract vendor shall
indemnify and hold harmless Mohave and its members against any liability, including costs and
expenses, for infringement of any patent, trademark or copyright arising out of contract
performance or use by Mohave and its members of materials furnished or work performed under
this contract. Mohave and its members shall reasonably notify contract vendor of any claim for
which it may be liable under this paragraph.
15. LICENSES
A contract vendor shall maintain in current status all federal, state, and local licenses, bonds, and
permits required for the operation of the business conducted by contract vendor. The contract vendor
shall remain fully informed of and in compliance with all current ordinances and regulations pertaining
to the lawful provision of services under the contract. Mohave reserves the right to stop work and/or
cancel the contract of any contract vendor whose license(s) expire, lapse, are suspended or terminated.
Contact vendor shall immediately notify Mohave of any expiration, lapse, suspension, or termination of
license(s).
16. OFFER ACCEPTANCE PERIOD/WITHDRAWAL
16.1. Late offers: Except as authorized by Arizona procurement rules and code, late offers shall not
be considered. Offeror shall be responsible for all shipping costs when requesting the return of a
late proposal.
16.2. Withdrawal of proposal: An offeror may withdraw a proposal in writing at any time before
proposal opening if the withdrawal is received before the proposal due date and time at the
location designated in the Request for Proposal for receipt of proposals. After the opening time
and date, proposals may not be withdrawn, except as allowed by Arizona procurement rules and
code.
RFP 25J-0911 • 59
17. ORDER OF PRECEDENCE
General Terms and Conditions
{Place after Tab le)
In the event of a conflict in the provisions of the contract as accepted by Mohave, the following order
of precedence shall prevail:
1. Special terms and conditions
2. General terms and conditions
3. Scope of work and specifications
4. Attachments and exhibits
5. Documents referenced or included in the solicitation
18. ORDERING CYCLE
18.1. Acceptance of orders: This contract is for the sole use of Mohave and its members. All
quotations provided to members must be based on prices in the contract and indude the correct
Mohave contract number. Contract vendor may only refuse a Mohave reviewed order under this
contract after providing written documentation acceptable to Mohave describing the circumstances
that warrant refusal. Improper documentation and/or frequent refusals may result in contract
cancellation. Mohave may require the contract vendor to reject any purchase orders received from
members based on this contract that may not comply with Mohave's rules, processes, or standards.
18.2. Audit of contract activity: Mohave will audit some of the invoices related to this contract. The
contract vendor agrees to provide all documentation necessary for Mohave to audit purchases
made under contract, induding invoices and credits issued to members, in a timely fashion.
18.3. Contract vendor contacts: Contract vendor agrees to assign only one contact person for each
of the following: accounting, audit, contract administration, escalation, main member contact,
open order/status report, and reconciliation. These contacts may be the same person, with the
exception of the escalation contact. The name(s) of the contact persons will be provided to
Mohave.
18,4, Open order and status reports: Mohave will send contract vendor open order reports on a
periodic basis and status reports upon request Contract vendor agrees to reply to information
requests in a timely fashion.
18.5. Orders in process: Member purchase orders dated on or before the contract cancellation and/or
expiration date, will be processed and are considered valid until order fulfillment, or cancellation
by the member. Any such order must be in the possession of Mohave within a reasonable amount
of time. Acceptance of such orders shall be at the sole discretion of Mohave.
18.6. Purchase verification: It is the member's independent responsibility to verify that quotations
and purchase orders comply with the tenns of the awarded contract.
18.7. Quotations: Quotations with no end date are considered invalid after sixty (60) days from the
issue date.
19,PAYMENT
19.1. Contacting member about payment: Contract vendor may contact member for payment for
a product or service delivered to the member under the contract Such contact shall be
professional and courteous.
19.2. Contract vendor invoice: All invoices shall list the applicable member name, purchase order
number and Mohave contract number. Contract vendor will invoice members directly. All
transactions are payable in U.S. currency only. Contract vendor shall invoice member after delivery
of goods and/or services. Goods and services shall be invoiced at applicable contract prices, which
include Mohave's 1 % administration fee.
Mohave's administration fee is included in the invoice amount paid by the member. Contract
vendor shall remit administration fee to Mohave monthly. Administration fee shall be calculated at
.0099 of the subtotal amount. The Mohave administration fee shall not be calculated on ancillary
RFP 25J-0911 i 60
General Terms and Conditions
(Place after Tab le)
charges ( e.g., performance bonds, shipping, transaction privilege tax, transportation charges,
mileage, lodging, meals, and incidental expenses (M&IE), permits).
19.3, Contract vendor payment: Member shall issue payment to contract vendor after receipt of
invoice.
19.4. Correct invoicing: Contract products and/or services may not be invoiced greater than the
purchase order. If incorrect invoices are discovered, contract vendor must correct invoices
resulting in excess charges, no matter the cause of the error. Any excess payment must be
returned to member within the time allowed by law, in the form of a check or credit memo, as
determined by the member.
If a member is invoiced at less than contract prices, contract vendor will invoice the member for
the difference unless Mohave approves the undercharge.
If contract pricing in effect on the contract has gone down between the time of the order and the
invoice date, contract vendor may invoice at the current contract price.
19.5. Credit hold: Contract vendor agrees to advise Mohave's Procurement Manager within five (5)
days If member(s) are placed on credit hold.
19.6. Payment time: Payment terms are net thirty (30) days from receipt of contract vendor's invoice.
19.7. Prepayment: In accordance with the Uniform System of Financial Records and A.R.S. §15-
905(N), prepayments may be requested on items that normally require prepayment in order to be
procured or to receive a discounted price. Items not meeting these prepayment specifications may
be paid only after receipt of goods and services.
19.8. Progress payments: Members may make progress payments under the following conditions:
1) Member and contract vendor agree to the terms of the progress payments prior to issuing a
purchase order; 2) member accepts responsibility for verifying the validity of each payment
application; 3) payments are made only after goods and/or services are verified; and 4) any such
payments are made In full compliance with member's local governing entity rules and any and all
other applicable state rules and regulations,
19.9, Quick pay discounts: Quick pay discounts may be offered to members, provided they have
received the materials or services, and that such discounts are available equally to all members.
Mohave must approve such discounts in writing and before they are offered to members. Approved
quick pay discounts will be Incorporated into the awarded contract pricing and shall apply to all
payments made within the specified t/meframes to qualify for the discount Contract vendor agrees
to promptly refund any overpayments by member that are eligible for the Quick Pay Discount
20. REPORTING and PAYMENT of ADMINISTRATION FEES to MOHAVE
20,1. Reporting of administration fees to Mohave: The contract vendor agrees to provide a
Reconciliation Report detailing activity under the contract, and payment for Mohave
administration fees for Invoices paid or Peard/credit card transactions made in the previous
month.
Purchases made with purchase orders: Items in the report must include member names,
PO numbers, amounts, administration fees, invoice numbers, invoice dates and credit/return
information for all invoices paid in the prior month.
Purchases made with Peard/credit cards: The report must be identified as Peard/credit card
when submitted. Items in the report must include member names, notation that the purchase
was made with a Peard/credit card, date of transaction, job number designation, amounts,
administration fees, invoice numbers (if applicable), invoice dates (if applicable) and credit/return
information for all invoices paid in the prior month. An electronic copy (e.g., PDF) of the detailed
Peard/credit card sales receipt, invoice, or quotation shall be provided for review.
The payment and reconciliation report are due per the schedule agreed upon by Mohave and
contract vendor. The initial due date shall be the 10th, 15th, 20th, 25th or 30th of the following
RFP 25J-0911 • 61
General Terms and Conditions
(Place after Tab le)
month and will be specified, if awarded a contract, in the award notification letter. If no invoices
were paid under the contract in the previous month, the contract vendor will provide notice of
no activity. A sample reconciliation report will be made available upon award of contract.
20.2. Payment of administration fees to Mohave: Contract vendor shall make Mohave
administration fees payable to Mohave Educational Services Cooperative, Inc. Payment
details shall be provided to the contract vendor, if awarded a contract.
21. PREPARATION OF PROPOSAL and PROPOSAL FORMAT
21.1. Modification of proposal: An offeror may modify a proposal in writing at any time before
proposal opening if the modification is received before the proposal due date and time at the
location designated in the Request for Proposals for receipt of proposals.
21.2, Compliance with instructions: Offeror's ability to follow proposal preparation instructions in
this solicitation will be considered an indicator of offerer's ability to follow instructions should it
receive an award as a result of this solicitation. The quality of organization and writing reflected
in the proposal will be considered to be an indication of the quality of organization and writing
that would be prevalent if a contract is awarded. As a result, the proposal will be evaluated as a
sample of data su_bmission. Subjective judgment on the part of Mohave's evaluators is implicit in
this process.
21,3, Cost of proposal preparation: Mohave will not reimburse the cost of developing, presenting,
or providing any response to this solicitation.
21.4. Offeror responsibility: Offeror shall examine the entire solicitation, seek clarification on any
item or requirement that is unclear, and check all responses for accuracy before submitting
proposal. Failure to examine any requirements shall be at offerer's risk. Negligence in preparing
an offer confers no right of withdrawal after due date and time.
21.5, Proposal forms: The forms and format contained in the solicitation shall be used. Offerors may
reproduce the forms and retype the information, but all of the required information must be
presented in the tab order requested.
22. PRODUCT LINES
22.1. Current products: Proposals shall be for materials and equipment in current production and
marketed to the general public and education/government agencies at the time the proposal is
submitted.
22.2. Discontinued products: If a product or model is discontinued by the manufacturer, contract
vendor may substitute a new product or model. The replacement product shall meet or exceed
the specifications and performance of the discontinued model, and the discount shall be the same
or greater than the discontinued model. All replacement products or models shall be approved by
Mohave.
22.3. New products/ services: New products and/or seivlces that meet the scope of work may be
added to the contract. New products/services must be submitted and approved by Mohave, prior
to being offered to member. Contract vendor may add product lines to an existing contract if the
line is supplementing products on contract, is discounted in a similar or to a greater degree, and
if the products meet the requirements of the solicitation. No products and/or services may be
added to avoid competitive procurement requirements. Mohave may require additions to be
submitted with documentation from members demonstrating an interest in, or a potential
requirement for, the new product or service. Mohave has the right to approve or reject any
additions.
22,4. Options: Optional equipment for products under contract may be added to the contract at the
time they become available under the following conditions: 1) the option is priced at a discount
similar to other options; 2) the option is an enhancement to the unit that improves performance
or reliability.
RFP 25J-0911 ' 62
General Terms and Conditions
(Place after Tab 1c)
22.5. Product line: Offerors with a published catalog may submit the entire catalog. Mohave reserves
the right to select products within the catalog for award without having to award al\ contents.
Mohave may reject any addition of equipment options without cause.
23. PROPOSAL OPENING
Proposals shall be opened immediately following the proposal due date and time. The name of each
offeror shall be publicly read and recorded in the presence of witnesses and available on OpenGov
Procurement. All information in the proposals shall remain confidential until after award of contracts,
with the exception of review by Mohave staff and selected evaluators.
24, PROSPECTIVE BIDDERS REGISTRATION
Any vendor not responding to two (2) consecutive solicitations for similar procurements may be
removed from the prospective bidders list for those items or services. A "no bid1' response or request
to remain on the list is sufficient to keep a vendor on the Prospective Bidders Registration.
25. PROTESTS
Protests shall be filed with the Executive Director (the District Representative), and shall be resolved
in accordance with Arizona procurement rules and code, A.R.S., Title 41, Chapter 23, Article 9
(https:LLwww.azleg.gov/arstitle)
and
State
Board
Rules
R?-2-1001
through
R?-2-1196
(b_tl;gs://azsos.gov/ruleslarizona-administrative-code). A protest must be in writing and must be filed
with the Executive Director, {Lari staples,, CPPO},, by email at protests@mesc.org. The interested party
shall coordinate with the author of the solicitation for delivery of the protest documents. Protests based
upon alleged improprieties in a solicitation shall be filed before the due date and time for responses to
the solicitation. The Interested party shall file the protest within ten (10) days after Mohave makes the
procurement file available for public inspection. Reservations need to be made in advance for any live
public inspection of documents. Refer to the Mohave Contract Specialist's contact information on page
1 of this Request for Proposal. A protest filed on the tenth day must be received by 5:00 p.m., local
Arizona time. The Interested party may file a written request for an extension. The written request
shall be filed before the time limit specified above and shall set forth good cause as to the specific
action or inaction of Mohave that resulted in the interested party being unable to file the protest before
the time limit specified above.
A protest shall be in writing and shall include the following information:
s The name, address, and telephone number of the interested party;
• The signature of the interested party or the interested party's representative;
• Identification of the solicitation by contract number;
• A detailed statement of the legal and factual grounds of protest including copies of any relevant
documents;
• The form of relief requested.
Should Mohave prevail in an appeal of a decision issued by the Executive Director, appellant waives
any objection to the hearing officer awarding Mohave its reasonable attorney's fees and costs along
with the costs for the hearing.
26. RIGHT TO ASSURANCE
Whenever one party to the contract has a good faith reason to question the other party's intent to
perform, they may demand that the other party give written assurance of its intent to perform. If a
demand is made and no written assurance is given within ten (10) days, the demanding party may
treat this failure as an anticipatory breach of the contract.
27. SAFETY STANDARDS
Materials supplled under the contract shall comply with current applicable Occupational Safety and
Health Standards of the Arizona Industrial Commission, National Electric Code, and National Fire
Protection Association Standards.
RFP 25J~0911
63
28. SHIPPING
General Terms and Conditions
(Place after Tab le)
28.1. Shipping terms/transfer of title: Shipments shall be F .O.B. destination. Title and risk of loss
of material shall not pass to member until member receives the material at delivery point.
28.2. Shipment under reservation: Contract vendor is not authorized to ship materials under
reservation and no tender of a bill of lading will operate as a tender of the materials.
28.3. Shipping charges: Prices that indude shipping to any location in Arizona, delivered to the
specific receiving point identified in the purchase order, are preferred. If shipping is charged, it
shall be that member is not charged more than the actual invoiced amount for shipping and is
prepaid by the contract vendor (PP&A). It is the member's responsibility to oonfirm shipping
charges under the contract.
28.4. Shipping errors/risk of transportation: Shipping errors will be at contract vendor's expense.
If contract vendor ships a product that was not ordered, contract vendor shall pay for return
shipment at the convenience of the member. All risk of transportation arx::I all related charges shall
be contract vendor's responsibility. Contract vendor shall file all daims for visible or concealed
damage. Member will notify contract vendor promptly of any damaged goods and shall assist
contract vendor in arranging for inspection.
29, SUSPENSION OR DEBARMENT STATUS
Offerer shall include a letter In its proposal notifying Mohave of any debarment, suspension or other
lawful action taken by any federal, state, or local government within the last five years that precludes
offeror or Its employees from participating in any public procurement activity. Such letter shall provide
name and address of the public procurement unit, effective date, duration, and relevant cirrumstances
of the suspension or debarment. Failure to supply such letter or not disdose all pertinent information
shall result in cancellation of any oontract. Letter shall be placed after Tab la.
30.TAXES
30.1. Federal Exdse Tax: Most members are exempt from paying Federal Excise Tax.
30.2. Payment of taxes: Member is responsible for payment of all taxes listed on the invoice.
Contract vendor is responsible for collecting such taxes and shall forward all taxes to the proper
revenue office. All applicable taxes must be listed as a separate item on all quotes and invoices.
30.3. Property taxes: Arizona public agencies may not pay state property taxes. (Arizona
Constitution, Article 9, Section 2).
30.4. Reservation or tribal tax: If goods or services are subject to reservation or bibal tax, contract
vendor shall indude such taxes as a separate item on the original invoice to the member.
3O.S. Transaction Privilege Tax (Sales Tax): Members may be liable for Arizona Transaction
Privilege Taxes, which may include state, county, and city taxes. Contract vendor is responsible
for charging taxes correctly.
31, TIME {DEFINITION OF)
Periods of time, stated as a number of days, shall be in calendar days, not business days.
RFP 25J-G911 • 64
General Terms and Conditions Acceptance Form
-------
------
(PI ace after Tab le)
Signature on Page 2 certifies complete acceptance of the General Tenns and Conditions in this
solidtation, except as noted below {additional pages may be attached, if necessary).
Check one of the following responses to the General Tenns and Conditions:
~
We t.ake no exceptions/deviations to the General Terms and Conditions.
(Note: If nothing is listed below, it is understood that no exceptions/deviations are taken.}
D
We t.ake the following exceptions/deviations to the General Terms and Conditions. All
exceptions/ deviations shall be clearly explained. Reference the mrTesponding General
Terms and Conditions that you are taking exceptions/ deviations to. Clearly state if you
are adding additional terms and mnditions to the General Terms and Conditions.
Provide details on your exceptions/deviations below:
(Note: All requested exceptions/deviations must be dearly explained. Reference the specific
terms and conditions that you are taking exceptions/deviations to deta/1 any proposed
substitute terms and conditions, and clearly demonstrate how Mohave and its membership will be
better served by the substituted tenns and conditions. Unacceptable exceptions/deviations may
remove your proposal from consideration for award. Mohave shall be the sole judge on the
acceptance of exceptions and Mohave's decision shall be final.}
RFP 25J-0911
65
Tab 1d
Special Terms and Conditions
(Place after Tab 1d)
Some Special Terms and Conditions may specify placement of information in tabs other than Tab ld as
noted in the title above. Pay close attention to placement information as indicated in select Special Terms
and Conditions.
1, CONSTRUCTION
Contract vendor shall not perform any construction under this contract. For the purposes of this
contract, construction is defined as: The process of building, altering, repairing, improving, or
demolishing any public structure or building, or other public improvements of any kind to any public
real property. Construction does not include:
•
The routine operation, routine repair or routine maintenance of existing facilities, structures,
buildings, or real property.
•
The investigation, characterization, restoration, or remediation due to an environmental issue
of existing facilities, structures, buildings, or real property.
2. DELIVERY
2.1. Default in one installment to constitute total breach: Contract vendor shall deliver
conforming materials in each installment or lot under this contract and may not substitute
nonconforming materials. Mohave reserves the right to declare a breach of contract if contract
vendor delivers nonconforming materials to any member under this contract.
2.2, Defective goods: Contract vendor agrees to arrange and pay for return shipment of goods that
arrlve in a defective or non"operable condition.
2.3. Delivery time: Failure to deliver any order within the time frame specified on the purchase order
may result in cancellation of that purchase order.
2.4. Improper delivery: If the goods or tender of delivery fail in any respect to conform to this
contract, member may reject the whole, accept the whole, or accept any commercial unit or units
and reject the rest.
2.5. Liens: All materials shall be free of liens.
2.6. Restocking fees: A restocking fee may only be charged on products ordered and del!vered to
member's site. Restocking fees in excess of fifteen percent (15%) shall not be allowed. Contract
vendor may waive restocking fees. Restocking and return shipping charges shall be identified on
the price workbook.
2.7. Serial numbers: Offers shall be for equipment on which the original manufacturer's serial
number has not been altered in any way.
3, FORM OF CONTRACT
3,1, Contract vendor documents: If a firm submitting an offer requires member to sign an
additional agreement, a copy of the proposed agreement shall be included with the proposal.
If awarded a contract, any additional contract vendor's documents shall not become part of
Mohave's contract unless, and until1 an authorized representative of Mohave reviews and approves
them.
Contract vendor agrees to provide Mohave a copy of any agreements that are revised during the
term of an awarded contract, prior to having the member sign the agreement.
3,2. Form of contract: The form of contract for this solicitation shall be the Request for Proposal,
any issued amendments, best and final offer(s), the awarded proposal(s), contract modifications,
and properly issued and reviewed purchase orders referencing the awarded contract number.
3.3. Parol evidence: The contract represents the final written expression of agreement. All
agreements are contained herein and no other agreements or representations that materially alter
it are acceptable.
RFP 25l-0911 39
4. INSTALLATION
Special Terms and Conditions
(Place after Tab ld)
Installation shall be scheduled directly with member and be done in a reasonable amount of time.
Installation shall be in accordance with the manufacturer's instructions and shall be accomplished by
skilled and properly licensed individuals.
5. INSURANCE
5.1. Certificate of Insurance: Evidence of the required insurance shall be provided with your
proposal by means of a current certificate of insurance with the coverages as stated within the
requirements below. Before any orders are processed under an awarded contract, contract vendor
shall provide a certificate that names Mohave Educational Services Cooperative, Inc. as the
certificate holder.
Certificate of Insurance (or certificates of insurance if using multiple carriers) shall
include, at a minimum, coverage for:
•
General Liability
•
Automobile liability
•
Umbrella or Excess Liability (If needed to meet aggregate amounf')
•
Workers' Compensation
In addition, contract vendor must be willing to provide, upon request, Identical certificate of
insurance to any member using this contract. Contract vendor must also be willing, upon request,
to add any member as an additional insured entity. Any costs for adding a member as an
additionally insured entity, or member requested additional coverage(s) [NOTE: only
use if additional coverage 1·equirements below are included], shall be clearly identified
in submitted contract pricing. If no pricing is identified, adding a member as an
additionally insured entity, or providing additional coverage(s) [NOTE: only use if
additional coverage requirements below are included], shall be provided at no
additional cost.
Provide evidence of current insurance coverage after Tab 2c.
failure to provide the coverages stated above, with any minimum stated aggregate
amounts provided in the requirements below, may render your proposal as non-
responsive.
5.2. Deductibles: Contract vendor shall pay the deductibles required by the insurance provided under
this contract.
5.3. Liability insurance: Prior to commencing services under this oontract, contract vendor shall
procure and maintain during the life of this agreement, comprehensive general liability insurance,
to include automobile liability, providing limits of an aggregate amount of not less than $2,000,000.
5.4. Scope of Insurance: Contract vendor's insurance shall provide adequate protection for contract
vendor against damage claims which may arise from operations under this contract, whether such
operations are by the insured or by anyone directly or Indirectly employed by the insured. All insurance
must be written by companies incorporated within the United States (exclusive of Territories or
Possessions) and licensed or authorized to do business in Arizona.
5.5. Subcontractor insurance: Prior to commencing any work, any subcontractor shall procure and
maintain at its own expense until final acceptance of the work, Insurance coverage in a form and
from insurers acceptable to the prime contractor. All subcontractors will provide workers'
compensation insurance, which waives all subrogation rights against the prime oontractor,
member, and Mohave.
5.6. Umbrella/Excess
Liability
insurance: Contract vendors
insurance
shall
provide
adequate protection for contract vendor against damage claims which may arise from operations
under this contract. Contract vendor may use umbrella/excess liability insurance to meet the
general liability aggregate amount of not less than $2,000,000.
RFP 25]-0911 • 40
Special Terms and Conditions
(Place after Tab 1d)
5.7. Workers' compensation insurance: Contract vendor shall also procure and maintain during
the llfe of this agreement, workers' compensation insurance for all of contract vendor's employees
engaged in work under the contract. All workers' compensation insurance will comply with Arizona
state statute and evidenced by a certificate of insurance.
6. MAINTENANCE FACILITIES AND SUPPORT
It is preferred that each contract vendor should have maintenance facilities and a maintenance support
system available for servicing products throughout Arizona, or the regions specified in their offer.
Maintenance facilities shall have sufficient parts inventory to provide quality service on products sold
to members. Trained and qualified technicians shall be available to cover all parts of the state, or
specific regions within the state for regional offers. It is preferred that maintenance services are
available within 24 hours. If a third party is used to provide maintenance or warranty work, offeror
shall include details of any such arrangement in the proposal.
7. MANUFACTURER SUPPORT
Offerors submitting proposals as a manufacturer's representative must be able, if requested by Mohave,
to supplement the offer with a letter from the manufacturer certifying that offeror is an authorized
dealer for the equipment offered, and that offeror is authorized to submit an offer on such equipment.
8. MEMBERAGREEMENTS
Some members may request the addition of specific requirements that would apply to products and
services purchased under an awarded contract. These additional requirements shall be addressed
through the use of an additional member agreement. In any agreement between the contract vendor
and a member based on this contract, the terms and conditions of this contract shall prevail. Contract
vendor and member must agree to all provlsions in any additional agreements. If agreement
requirements result in additional costs to the contract vendor, the contract vendor shall be entitled to
direct reimbursement for these costs, in addition and separately to approved contract pricing. A copy
of the additional member agreement shall accompany the member's purchase order.
9. OFFEROR QUALIFICATIONS
It is preferred that the offeror has extensive knowledge and at least three (3) years experience with
the application of product, material, process, or services offered. Mohave reserves the right to accept
or reject newly formed companies based solely on information provided in the proposal and/or its own
investigation of the company.
10, PRICING
10.1. Administration fee: Mohave's 1 % administration fee shall be included in offeror's contract
price. Contract vendor shall not add the administration fee to approved contract prices. The value
of trade~ins or rebates shall not affect the amount of administration fee paid to Mohave.
10.2. Application of pricing: In Mohave's purchase order review process, the date of a valid contract
vendor's quote or the date Mohave receives a member purchase order will generally be used to
determine the contract pricing that is in effect for that order. The date Mohave receives a member
purchase order will only be used to determine the contract pricing that is in effect for an order
when a contract vendor's quote does not exist or is invalid. However, other factors may apply.
10.3. Basis for pricing: Contract pricing under this RFP shall be based upon:
1.
Percent of discount(s) off manufacturer's price Hst(s) or catalog(s);
2.
Firm fixed price with economic price adjustment.
a) Economic price adjustments are defined as an unexpected price increase for services,
raw materials or that are outside the control of the offeror.
b) Any contingencies for economic price adjustments shall be identified in the proposal.
c) Mohave shall make the sole determination whether contingencies for economic price
adjustments identified In your proposal are appropriate under an awarded contract; or
3.
A combination of the above.
RFP 25J~0911 • 41
Special Terms and Conditions
(Place after Tab 1d)
The price included in a catalog, price list, schedule, or other form that:
a) Is regularly maintained by a manufacturer, distributor, or contractor;
b) Is either published or otherwise available for inspection by customers; and/or
c) States prices at which sales are currently or were last made to a significant number of
buyers for the product, material, process, or services.
Established catalog price is referred to as manufacturer's price list, price list, or catalogs
throughout this solicitation.
10.4. Initial catalogs/price lists: A copy of the latest edition of the price list or catalog to which
discount shall be applied shall be included with proposal. Include a copy of the latest edition of
all applicable price lists or catalogs to which discount shall be applied with your proposal.
Submission of outdated price llsts or catalogs may result in rejection of proposal.
10.5. Fixed prices: Fixed price offers shall include prices for any and all items. Fixed prices shall be
firm until each anniversary date of the contract, unless there is an occurrence of allowed
contingencies for economic price adjustment outlined in the proposal. If allowed contingencies
for price adjustment occur, contract vendor shall submit a fully documented request for price
adjustment to Mohave. The documentation must substantiate that any requested price increase
was clearly unpredictable at the time of submittal and results from an increased cost to contract
vendor that was out of contract vendor's control. Mohave shall review requests for fixed prlce
adjustments to determine if the requested adjustments will be allowed. New fixed prices shall not
apply until approved by Mohave. Price changes shall be a factor in contract renewal (contract
modification).
10.6. Combination pricing: Offers for combination contracts shall clearly identify items covered by
discount(s) and those with fixed prices. Prices for such contracts shall be adjusted as identified
for the appropriate contract type above.
10.7. Decimal places: Pricing shall use a maximum of three (3) decimal places, unless specified
otherwise.
10,8. Discounts: Submitted pricing shall clearly identify the percent of discount to apply to the prlce
list. If multiple discounts apply, offeror shall dearly indicate the discounts and applicable materials
or services. Offeror shall agree that there will be no reduction in discount(s) during the term of
contract.
10.9. Escalators: Any pricing escalators shall be reviewed and approved by Mohave prior to applying
the escalator to approved contract pricing.
10.10. New catalogs/price lists: New price lists, workbooks and/or catalogs may be submitted for
review throughout the term of the contract. Mohave will review new price lists, workbooks, and/or
catalogs to determine if the new prices or an alternative option is in the members' best interests.
New price lists, workbooks and/or catalogs shall apply to the contract only upon approval from
Mohave. New price lists workbooks and/or catalogs found to be non-competitive at any time
during the contract may be grounds for terminating the contract. Any new catalogs/price lists
shall meet requirements as stated in Basis for pricing.
10.11. Percent of discount as fixed price: Percent of discount offers that are not based upon
published price lists or catalogs shall be administered as fixed price contracts.
10.12. Price reduction and adjustment: Price reduction may be offered at any time during a
contract and shall become effective upon notice of acceptance from Mohave. Price reductions
(e.g., quantity discounts, time sensitive offers, bundles) must apply to all Mohave orders of similar
size and scope. Price reductions limited to a single member are not acceptable. Special time-
limited reductions are permissible under the following conditions: 1) reduction is available to all
members equally; 2) reduction is for a specific time period, normally not less than thirty (30) days;
3) original price is not exceeded after the time-limit; and 4) Mohave has approved the new prices
RFP 251-0911 ·• 42
Special Terms and Conditions
(Place after Tab 1d)
prior to any offer of the prices to a member. Mohave shall be the sole judge on the acceptance of
price reductions under an awarded contract.
10.13. Reimbursement for transportation, mileage, lodging, meals, and incidental
expenses (M&IE): Contract vendor may charge for transportation, mileage, lodglng and M&IE
costs for employees that are required to travel to perform services at member site under this
contract. An overnight stay is required for lodging reimbursement. Mileage reimbursement shall
be at a specified rate. Transportation charges are separate from mileage, and may include airfare,
car rental, etc.
Reimbursements under this section shall not exceed the rates listed in approved pricing and shall
not exceed the actual charge. To be eligible for reimbursement, estimated diarges must be on
the quote and approved by the member. Receipts for such reimbursements must be provided
upon request from the member.
10.14. Travel/drive rates or mobilization: Contract vendor may charge for travel/drive rates or
mobilization under this contract. Travel/drive rates are only applicable for out of area employees
working under this contract. Charges under this section shall not exceed the rates listed in
approved pricing. Such charges must be on the quote and approved by the member.
a) TraveVdrive rates may be an hourly rate or a per mile rate. If you are using a per mile rate,
list your travel/drive reimbursement separately from mileage reimbursement.
b) Mobilization charges are for the movement of equipment and are not intended as an
additional charge for equipment that is transported in the same vehide with
contract vendor employees, to the jobslte. Mobilization may be billed at a per mile rate or
a flat rate.
11.SAMPLES
11.1. Sample evaluation: Samples will be compared to proposal specifications and evaluated as to
materials used in construction, quality and workmanship, durability, adaptability to the use for
which the items were intended, and overall appearance.
11.2. Sample requirements: Samples may be required prior to awarding a contract. Offeror shall
provide adequate samples and detailed specifications for any item offered. Samples must be
submitted within ten (10) days of request from Mohave.
11.3. Sample submittals: Samples shall be free of charge and submitted and removed by offeror at
offerer's expense. Mohave shall not be held responsible for samples damaged or destroyed in
examination or testing. Samples not removed within thirty (30) days after notice to offeror shall
be considered abandoned, and Mohave shall have the right to dispose of them.
12. SITE REQUIREMENTS
12.1. Cleanup: Contract vendor shall dean up and remove all debris resulting from their work as
required or directed by member. Upon completion of the work, the premises shall be left in good
repair and unobstructed condition.
12.2. Contract vendor employee fingerprinting: Contract vendor and its employees or
subcontractors working under an awarded contract who are required to provide services on a
regular basis at an individual school, shall obtain and present a valid Department of Public Safety
fingerprint clearance card in accordance with A.R.S. §15-512(H). The fingerprint card shall be
issued pursuant to Title 41, Chapter 12, Article 3.1. Charges for such fingerprint checks will be the
responsibility of the contract vendor, subcontractor, or individual employee.
An exception to this requirement may be authorized in members Governing Board policy, for
persons who, "as part of the normaljob duties of the persons, are not likely to have independent
access to or unsupervised contact with pupils."
Contract vendor and its employees or subcontractors shall not provide services on sdlool district
property until so authorized by the school district. Additionally, contract vendor shall comply with
RFP 25l-0911 '43
Special Terms and Conditions
(Place after Tab 1d)
applicable governing board fingerprinting policy{les) at the school district where seivices are
provided.
12.3. Onsite contract vendor responsibilities: The contract vendor is responsible for ensuring that
all onslte work performed under this contract meets or exceeds the current OSHA standards and
is responsible for ensuring safe work performance of employees and subcontract vendors.
Contract vendor and its employees or subcontractors shall report accidents and incidents
lmmedlately to the member's responsible staff or its administration. The contract vendor is
responsible for providing and obtaining appropriate medical and emergency assistance and
notifying fire and law enforcement agencies, when necessary. Except for rescue and emergency
measures, the scene of the accident or incident shall not be disturbed, and the operation shall not
resume until authorized by the member's responsible staff or administration. The contract vendor
must assist and cooperate fully with the investigation of the accident/incident and ensure
availability of all information, personnel, and data pertinent to the investigation.
For preemptive purposes, contract vendor and its employees or subcontractors shall immediately
report to the member's responsible staff or administration all areas of concern that could
potentially lead to accident or injury.
12.4. Preparation: Contract vendor shall not begin a project for which the member has not prepared
the site. Site preparation indudes, but is not limited to: moving furniture, installing wiring for
networks or power, and similar pre-installation requirements.
12.5. Registered sex offender restrictions: For work to be performed at an Arizona school,
contract vendor agrees that no employee, or employee of its subcontractor, who is required to
register as a sex offender pursuant to A.R.S. § 13-3821 will perform work on member's premises
or equipment at any time when students, are or are reasonably expected to be present Contract
vendor agrees that a violation of this condition shall be considered a material breach and may
result in the cancellation of the order at the member's discretion.
12.6. Safely measures: Contract vendor shall take all reasonable precautions for safety on the
workslte and shall erect and properly maintain all necessary safeguards for protection of workers
and the public. Contract vendor shal! post warning signs against all hazards created by its
operation and work in progress. Proper precautions shall be taken pursuant to current Arizona law
and standard practices to protect workers, general public, and existing structures from injury or
damage.
12,7. Smoking: Persons working under the contract shall adhere to current local smoking policies.
12.8. Stored materials: Upon prior written agreement between the contract vendor and member,
payment may be made for materials not incorporated in the work but delivered and suitably stored
at the site or some other location, for installation at a later date. An inventory of the stored
materials shall be provided to member prior to payment. Such materials shall be stored and
protected In a secure location and be insured for their full value by the contract vendor against
loss and damage. Contract vendor agrees to provide proof of coverage and/or addition of member
as an additional insured upon member's request. Additionally, if stored offsite, the materials shall
also be dearly identified as property of member and be separated from other materials. Member
shall be allowed reasonable opportunity to inspect and take inventory of stored materials, on or
offsite, as necessary.
Payment for stored materials shall not constitute final acceptance of such materials. The contract
vendor shall be responsible for the protection of all material and equipment, whether stored on or
off site. Title for all work, materials and equipment shall pass to the member only upon final
inspection and payment of remaining job costs.
RFP 25J-0911 • 44
13.SUBCONTRACTORS
Special Terms and Conditions
(Place after Tab 1d)
13.1.Awarding subcontracts: Offeror agrees that any subcontract competitively solicited by
contract vendor shall not be awarded solely upon membership or non-membership in a union or
professional association.
13.2. Entering subcontracts: Subcontracts shall incorporate by reference the terms and conditions
of the Mohave contract.
13.3. Prime contractor: Contract vendor shall be considered a prime contractor and not a
subcontractor. Neither Mohave nor the member shall establish a contractual relationship with
subcontractors.
13.4. Subcontracts: No subcontracts shall be entered into with any unlicensed party. Contract vendor
must use subcontractors openly, include such arrangements in the proposal, and certify upon
request that such use complies with the current rules of the Arizona Registrar of Contractors and
the Arizona procurement rules and code. No subcontracting costs may be hidden in a cost proposal
to member.
13.5. Subcontractor payment: Contract vendor agrees to pay subcontractors within seven (7) days
after receipt of payment from member, as required in Arizona proa.1rement rules and code. If
contract vendor receives any interest monies for delay of payment from member, wntract vendor
will pay subcontractor the correct proportion of interest received. Complaints by subcontractor
may be resolved as described in Arizona procurement rules and code. Failure to pay subcontractor
for work faithfully performed and properly invoiced may result in the suspension or cancellation
of this contract.
13.6. Use of subcontractors: Use of subcontractors shall permit work to be managed effectively and
without delay and shall not cause any disturbance or interference to the progress of the project
(e.g., engaging in strike, work stoppage, picketing, ceasing work due to a labor dispute).
Subcontractor shall not employ anyone whose employment may be objected to by prime
contractor, member, or Mohave.
14. TERM OF CONTRACT AND EXTENSION
14.1. Contract period: It is Mohave's intent to award a multi-term contract for the specified product,
material, process, or services. The initial contract term shall be for one (1) calendar year from the
effective date of contract award. By mutual written agreement between Mohave and contract
vendor, the contract may be extended for up to four (4) consecutive additional 12-mont:h periods,
beginning immediately after expiration of the prior term. However, no contract extension (contract
modification) exists unless and until contract vendor is so notified by Mohave.
14.2. Contract extension (contract modification): Conditions for contract extension (contract
modification) may include, but are not limited to: contract usage, satisfactory performance of
services during the preceding contract term, ability to continue to provide satisfactory services,
continued adherence to the contract requirements, and continued competitive prices for the
materials and services provided under the contract. Mohave shall prepare a perfonnance report
for all contracts prior to issuing any extension (contract modification). This performance report
shall use past performance information gathered by your assigned C.ontract Specialist. Past
performance information shall be used when determining whether a contract receives an extension
(contract modification).
14.3. Month-to-month extensions (contract modification): Mohave reserves the right to offer
month-to-month extensions (contract modification), if that is determined to be in the best interests
of members.
RFP 25J-0911 45
Special Terms and Conditions
{Place after Tab ld)
15, WARRANTY /QUALITY GUARANTEE
15,1. Extended warranties contracts: The contract vendor or a manufacturer may offer extended
warranties available at extra cost for members. Any applicable extended warranty pricing shall be
included in the Excel pricing workbook.
15.2, Fitness: Contract vendor warrants that any equipment or material supplied tn Mohave, or its
members shall fully conform to all requirements of the contract, all representations of contract
vendor, and shall be flt for all purposes and uses required by the contract.
15.3. Inspection: The warranties set forth in this section shall not be affected by inspection or testing
of, or payment, for the product or materials to contract vendor by member.
15.4. Quality: Unless otherwise specified, contract vendor warrants that for a period of ninety (90)
days after acceptance of the equipment or materials by member, they shall be:
a) Of a quality to pass without objection in the industry or trade normally associated with
them;
b) Fit for the intended purpose(s) for which they are used;
c) Of even kind, quantity, and quality within each unit and among all units, within the
variations permitted by the contract;
d) Adequately contained, packaged, and marked as the contract may require; and
e) Conform tD the written promises or affirmations of fact made by contract vendor.
15.5. Warranty requirements: Contract vendor warrants that all products, materials, processes, and
services delivered under this contract shall conform tn the specifications. Unless stated otherwise,
all equipment shall carry a minimum ninety (90) days manufacturer's warranty that includes parts
and labor.
Contract vendor agrees to help member reach resolution in a dispute with the
manufacturer over warranty terms. Any extended manufacturer's warranty shall be passed on to
member without exception. Mohave reserves the right to cancel the contract if contract vendor
charges member for a replacement part that the contract vendor received at no cost under a
warranty.
15,6. Warranty work: The contract vendor shall perform all warranty work and remain available tn
the member should continued services be required after warranty obligations are met.
RFP 253-0911 , 46
RFP 25J-0911
47
Special Terms and Conditions Acceptance Form
(Place after Tab 1d)
Signature on Page 2 certifies complete acceptance of the Special Terms and Conditions in this solicitation,
except as noted below (additional pages may be attached, if necessary).
Check one of the following responses to the Special Terms and Conditions:
1
We take no exceptions/deviations to the Special Terms and Conditions.
(Note: If nothing is listed below, it is understood that no exceptions/deviations are taken.)
1
We take the following exceptions/deviations to the Special Terms and Conditions. All
exceptions/deviations shall be clearly explained. Reference the corresponding Special
Terms and Conditions that you are taking exceptions/deviations to. Clearly state
if you are adding additional terms and conditions to the Special Terms and
Conditions. Provide details on your exceptions/deviations below:
(Note: All requested exceptions/deviations must be clearly explained. Reference the specific
special terms and conditions that you are taking exceptions/deviations to detail any proposed
substitute special terms and conditions, and clearly demonstrate how Mohave and its
membership will be better served by the substituted special terms and conditions. Unacceptable
exceptions/deviations may remove your proposal from consideration for award. Mohave shall be
the sole judge on the acceptance of exceptions/deviations and Mohave’s decision shall be final.)
Exception: 1. CONSTRUCTION
Contract vendor shall not perform any construction under this contract. For the purposes of this
contract, construction is defined as: The process of building, altering, repairing, improving or
demolishing any public structure or building, or other public improvements of any kind to any public
real property. Construction does not include:
• The routine operation, routine repair or routine maintenance of existing facilities, structures,
buildings or real property.
• The investigation, characterization, restoration or remediation due to an environmental issue
of existing facilities, structures, buildings or real property.
UTPC Response:
The exception is based on bird control products.
Installation of bird netting, bird spikes, bird coil, or other bird abatement products could be considered
altering or improving the structure. It is not part of routine operations or maintenance of a facility since
the problem may have recently arose or nothing had been previously performed to remove the birds.
This item, although not currently considered “construction” in our industry, is a normal part of any bird or
rodent abatement program when they impact either the interior of a structure or the structure and potential
health of the public and occupants.
Building exclusion such as caulking, sealing, installation of hardware cloth, flashing, lumber products,
replacement of door sweeps and thresholds are considered part of normal maintenance.
✓
Tab 1e
1, DESCRIPTION
Scope of Work
{Place after Tab le}
In order to gain economies of scale, Mohave is formally soliciting sources for Pest Control Services as
specified within this Request for Proposal. These products/services are requested for Mohave's
statewide membership of approximately 480 public agencies. The members rurrently eligible to
participate in any awarded contract(s) as of August 5, 2025, is included in the attachment titled, RFP
251~0911 Current Mohave Members.pd{. However, other members may be added during the term of
an awarded contract(s). Members that are added during the term of an awarded contract(s) are
responsible for determining if their purchases would materially increase any volume provided in the
original solicitation. A current list of all members can be found on Mohave's website at www.mesc.org.
Contracts, in whole or in part, shall be awarded to bidder, or bidders, for an initial one (1) year term
and four (4) potential on~year extensions (contract modification).
The scope of work and specifications define the quality and characteristics of the desired materials and
application. They are based upon specifications for known acceptable manufacturers, processes,
materials, and/or brands used in pest control services. The specifications are not intended to be
exclusive or to restrict competition. Offerors may offer alternate solutions, including alternate
manufacturers, which meet the quality and performance characteristics in the specifications. Mohave
shall review such offers and be the final judge on the acceptance of any alternate solutions.
One contract vendor holds Mohave's current contract for the specified products and services. Activity
under the contract from 12/24/2020 including year to date activity (as of the publication date of this
RFP, August 5, 2025) is $5,747,777.00. This information is provided as an aid to bidders in preparing
bids only. The historical activity amount provided is not representative of a stated budgetary spend,
maximum/minimum allowable spend, and is not to be considered a guarantee of volume under an
awarded contract. The discount and pricing schedule shall apply regardless of the volume of business
under the contract.
2, ESTIMATED TIMELINE OF EVENTS
Mohave has developed the following estimated timeline of events related to this formal solicitation. All
dates are subject to change at the sole discretion of Mohave.
Re uest for Pro
I Issued
Pre-proposal Conference Held
(non-mandatory)
Deadline for Questions
Published RFP Due Date and Time
Public Opening of Proposal
(Cont'd.)
Tuesday, August 5, 2025
Thursday, August 14, 2025, at 10:00 a.m. (local
AZ. time)
Pre-proposal conference will be held using
teleconferencing. Please rontact Mohave for
reservation details.
Thursday, September 4, 2025, at 5:00 p.m.
(local AZ. time)
Questions may also be submitted through the
OpenGov Procurement "Questions and /Jniwers"
tab.
Thursday, September 11, 2025, Date at 3:00
p.m. (local AZ. time)
Thursday, September 11, 2025, Date at 3:00
p.m. (local AZ. time)
RFP 25l-0911
6
Scope of Work
(Place after Tab le)
Notice of Intent to Award ( estimated date on/Jl)
Execution of Contract s estimated date on~
3. SUBMISSION OF PROPOSALS
Friday, November 7, 2025
NOTE: Notification will be sent by email to all
awardee(s) and non awardee(s) on or before this
date.
Thursday, December 25 2025
3.1. Proposals should provide straightforward, concise information that satisfies the requirements.
Emphasis should be placed on conformity to the requirements, as well as the completeness and
clarity of the submittal content.
3.2. The offeror must submit a proposal following information detailed in the Instructions to Offeror
and Checklist Form.
3.3. A proposal submitted in response to this solicitation shall be valid and irrevocable for one hundred
twenty (120) days after specified due date and time.
4, CONTRACT TYPE
The term contract shall be a percent of discount off manufacturer's price list or catalog, fixed price, or
a combination of both with indefinite quantities.
5, AWARD CRITERIA
The weighted award criteria for this solicitation, in relatlve order of importance, are as follows:
Award(s) shall be made to the responsive and responsible offeror(s) whose proposal(s)
is/are determined in writing to be most advantageous to Mohave for its members.
Responsive and responsible offeror(s) shall provide the following requirements:
1) Pricing Information (30 Points)~ Excel pricing workbook (non-secured or locked) uploaded
to OpenGov Procurement. Completed pricing workbook, price schedules, additional requested price
information, volume discount information, quick pay discount information, Peard/credit card
acceptance information, mobilization, travel description and bond methodology, extended
warranty, or maintenance service plan information;
2) Offer and Acceptance, Terms and Conditions, Scope of Work and Specification (25
Points): Offer and Acceptance Form, Confidential/Proprietary Submittal Form, amendments (if
any), General and Special Terms and Conditions Acceptance Forms, Scope of Work, Specifications
with exceptions/deviations noted,. Scope of Work and Specifications Acceptance Form, Anti-
Lobbying Certificate Form, U.S. Department of Agriculture Form AD-1048, and EDGAR Certification;
3) Primary Vendor Information (25 Points): Complete response to the Method of Approach
and Qualification and Experience pages, references (past performance information), certificate of
insurance, financial information;
4) Supporting Contract Documents (10 Points): Completed supporting contract documents,
support and maintenance information, sample supplemental or end-user agreements;
5) Additional Information (10 Points): Instructions to Offeror and Checklist Form, descriptive
literature, slicks and any supporting documents, overall evaluation orderliness, readability of offer
and evidence that the firm has the ability to follow instructions, complete manufacturer
specifications, additional information.
RFP 251-0911 • 7
Scope of Work
(Place after Tab le)
References used for terms and conditions: (acronyms used in the solicitation are noted in bold font
below):
Arizona Administrative Code (A.A.C,): https://azsos.goyfrules/arizona-administrative-code
Arizona Executive Orders: https://azgovemor.gov/executive-orders
Arizona Revised Statutes (A.R,S,): https://www.azleg.gov/arstitle/
Code of Federal Regulations (CFR): http://www.ecfr.gQy/
Davis-Bacon: httQs:Llwww.dol.gov/agencies/whd/laws-and-regulations/laws/dbra
Education Department General Administrative Regulations (EDGAR):
httgs:f/www2.ed.gnv,lpoljcylfyod/reg/edgarReg/edQfil..html
E-Verify: https://www.e-verify.gov/empjoyers/enrolling-in-e::ve,rif:¥
Public Law: bttP$:llwww.congress.gov/public-laws/116th:eongress
State of Arizona Accounting Manual - Travel Policy: Section IID - Section II (SAAM):
https: ljgao.az.gov/travel/welcome-gao-travel
Uniform Commercial Code as adopted by the State of Arizona (UCC):
htt;ps :ljwww .azleg.gov/arsDetaill?title=47
United States Department of Housing and Urban Development (HUD): ]1ttps:l/www.bud.gQ'l
Additional references and definitions used for specifications: (acronyms used In the
solidtation are noted in bold font below}:
Arizona
Department
of
Agriculture
Advocating
Responsible
Pest
Management
(OPM):
https:/fopm.azda.gov
Arizona Game and Fish Department (AZGFD): http://www.azgfd.com
UL Solutions (UL): http:Uwww.ul.com
U.S. Department of Transportation (DOT): htto.s:[1~.transportation.gov
United States Department of Agriculture (USDA): httgs:l/www.usda.go:,L
United States Environmental Protection Agency (EPA): htws://www.epg.gov
RFP 25J~0911 • 8
SPECIFICATIONS
Spedf"lcations
(Place after Tab le)
Purpose of specifications: Specifications are designed to enable offerors to satisfy a requirement for a
product, material, process, or service. A specification may be expressed as a standard, as part of a standard,
or independent of a standard. No specification is intended to limit competition by eliminating items capable
of satisfactorily meeting the requirements of the procurement If an offerer believes a specification is
unnecessarily restrictive, the offeror must notify Mohave prior to specified proposal due date and time.
Partial proposals: Mohave may consider partial proposals for award of a contract.
Use of brand names: Brand names, trade names, model numbers, and/or catalog numbers may be used
to describe the standard of quality, performance, and other characteristics needed to meet member
requirements. The use of the name of a manufacturer, brand, make, or catalog number is not intended to
limit or restrict competition, nor does it restrict offeror from the submission of brand equivalent offers.
However, Mohave reserves the right to determine whether altematiVes are equivalent to the materials
and/or equipment described in the solicitation. Mohave shall be the sole judge of equivalent quality, and
Mohave's decision shall be final.
Compliance with specifications: Offerors shall offer products, materials, processes, or services they
believe meet the specifications. The fact that a manufacturer, supplier, or offerer chooses not to produce
or provide product, material, process, or services to meet the specifications shall not be considered
sufficient cause to adjudge the specifications as restrictive.
Exceptions/Deviations from specifications: Offerers shall respond to each numbered specification by
checking the appropriate "Comply" or "Exception/Deviation*" box. "No Bid" items shall be marked as such
in the appropriate "Exception/Deviation*" box. Your exceptions/deviations must be clearly explained.
Reference the specification that you are taking exceptions/deviations to detail any proposed substitute
language and clearly explain how the exceptions/deviations meet or exceed specifications. Unacceptable
exceptions/deviations shall remove your proposal from consideration for award. Mohave shall be the sole
judge on the acceptance of exceptions and Mohave's decision shall be final. Details for
exceptions/deviations shall be listed by specification number on the Scope of WDIK and Spedfk:ations
Acceptance Form.
Specifications
1.1
Pest Control Services General Specifications
1.1.01 All pest control products used shall comply with current applicable
EPA DOT, USDA, and/or OPM codes, rules, and 11
ulations.
1.1.02 Contract vendor may provide pest control services with in-house staff
and/or a network of subcontracted local est control com
nies.
1.1.03 If contract vendor is using a network of subcontracted local pest
control companies to provide services, Mohave's contractual
relationship shall be solely with the awarded contract vendor(s).
Subcontractors shall not request purchase orders or payment from,
nor issue invoices to an member.
1. 1.04 Contract vendor shall provide scheduled and will-call pest control
services.
1. 1.05 Contract vendor shall provide all guarantees of work performed in
writing and provided to member upon completion of the work or upon
lnvoicin for the work.
1. 1.06 Contract vendor service agreements may include such items as
specific objectives, special health concerns, and pesticides that can or
cannot be used, and any work to be performed by member. Member
work may include proper sanitation of infrastructure, proper storage
of perishable items, and adjustments of building maintenance
practices.
X
RFP 2SJ-0911 : 9
Specifications
(Place after Tab le)
Specifications
1.1
Pest Control Services General Specifications Cont'd.
1.1.07 Contract vendor shall perform an on-site inspection of each facility to
be treated and shall offer a chemical receipt after each service visit.
An additional written report shall be offered which reviews all
sanitation and maintenance needs.
1.1.08 Contract vendor shall provide a toll-free hotline available twenty-four
(24) hours a day, seven (7) days a week for any pest control service-
related emer encies.
1.1.09 Contract vendor shall provide in writing any preparation required to
be completed by member prior to the pest control services. Contract
vendor shall confirm with member that all preparation requirements
have been com eted rior to the start of an service.
1.1.10 Contract vendor shall provide the following special guarantees:
1) If a scheduled visit is completely missed and not rescheduled, the
entire month's service shall be at no charge;
2) If a local board of health finds infestations of cockroaches, rats,
or mice after ninety (90) days of service, and if member has not .
ignored contract vendor's recommendations regarding the
identified infestation, contract vendor shall pay all fines (if any)
and provide one month of free service, if areas are covered under
monthly service agreement. Member shall perform any sanitation
improvements, structural modifications (e.g. door sweeps, sealing
holes in walls) and eliminate conditions as recommended by
contract vendor. Contract vendor shall notify the health
department of any findings;
3) A re-treatment at no charge to any area with which member is
not satisfied.
1.1.11 Contract vendor shall furnish all pest control dlemicals, (e.g.
rodenticides, insecticides), equipment, labor, and safety data sheets
as re uired to rovide the s ecified est control services.
1.1.12 Contract vendor shall ensure that all personnel providing services
under the contract are readily identified as contract vendor employees
by providing uniforms or identification bad es.
1. 1. 13 Contract vendor shall provide adequate protection for member's
property and individuals while performing services at member's
facili .
1.1.14 Contract vendor and subcontractor employees shall use all chemical, •
pesticides, and other materials in strict conformance with the
manufacturer's instructions.
1.1.15 Pest life cycles shall be broken using any of the following acceptable
methods including, but not limited to: regular inspections, sanitation,
exclusion techniques, and insect growth regulators that prevent adults
from re roducin .
1.1.16 Dangerous pests including, but not limited to: scorpions, ticks, Arizona
brown and black widow spiders, centipedes, fire ants, bees, wasps,
and hornets shall be removed or eliminated as quickly as possible.
Member shall be notified of findings, and if additional steps are
re uired.
1.1.17 Contract vendor may provide pest control devices induding, but not
limited to: decorative electric sconces, medium to large wall and
ceiling UV insect light traps. {Complete pn"cing shall be provided
in the ricing workbook}.
X
)(
X
X
X
X
X
RFP 25J-0911 • 10
Specifications
(Place after Tab le)
Specifications
1,1
Pest Control Services General Specifications Cont'd.
1.1.18 Contract vendor may provide training to member for preparation,
sanitation, and maintenance requirements for scheduled pest control
services. This training may include all necessary maintenance
re uired to be made prior to the scheduled treatment.
1.1.19 Contract vendor shall identify to member, prior to the initiation of any
services, the amount of a prep fee (if any) that shall be charged if the
site is not ready for service. Before a prep fee can be charged, contract
vendor shall have provided member all the preparation notifications
as required in Specification Section 1.3. {Complete pricing shall be
rovided in the ricing workbook}.
1.1.20 Contract vendor may use borates to treat wood when allowed by
current applicable laws and/or codes.
1.1.21 Contract vendor may offer services that use fiber optics, insect scopes,
or other non-invasive means to locate termites.
1.1.22 Contract vendor may eliminate termites using wet or dry applications,
foams, and bait systems. Bait station caps shall require keys for
access.
1.1.23 Contract vendor may price and provide ancillary services that relate to
pest control, including, but not limited to: weed control, turf pest
control services, exterior foliar application on ornamentals, and odor
control. {Complete pricing shall be provided in the pricing
workbook.
1.2
Pest Management Member Procedure/Poli
edflcations
1.2.01 Contract vendor shall ensure that members using pest control services
have adopted all policies required by current applicable, rules,
regulations, statutes, laws, and/or ordinances. When requested,
contract vendor shall assist member with development and adoption
of a policy to provide students, employees, and/or the public with
appropriate notice before pesticides are applied on member's
property.
1.2.02 When assisting school districts in developing a policy, the policy shall
include the following:
1) Procedures for providing the notification including, but not limited
to:
(a) Procedures for oral notification to students and employees
during a regular school session;
(b) Procedures for written, electronic, or telephonic notification
to parents or guardians at least forty-eight ( 48) hours prior •
to the application of pesticides;
(c) Procedures for the posting of signs to Identify pesticide
application areas.
2) Procedures for requiring any contracted pest control services
applicator to provide detailed and sufficient information to the
schools for completing the posting materials.
1.2.03 For non-school district members, any policy shall include any and all
notification requirements for a member's agency type.
X
)(
X
X
X
:x
RFP 25J-0911 • 11
Specifications
(Place after Tab 1e)
Specifications
1.2
Pest Management Member Procedure/Policy Specifications
Cont'd.
1.2.04 Contract vendor shall inform each school district that A.R.S. §15-152
requires that they maintain written records of pesticide application
notifications. contract vendor shall offer the additional service that
indudes the completed posting of notices as required by district
policy. (Include information if service is at "no charge-'-' or
provide any charges for this service in the pricing
workbook.
1.3
Pest Management Notification Specifications
1.3.01 contract vendor shall notify the school or chlldcare facility at least
seventy-two (72) hours in advance of any pesticide application per
A.R.S. §3-3606, or current a licable statute.
1.3.02 As permitted in A.R.S. §3-3606 (C), the folloWing pesticide
applications in schools are exempt from the notification requirement
[verbatim]:
1. Nonresidual pesticide applications performed or contracted by
public health agencies for adult vector control, provided that oral
notification is attempted at least seventy-two hours before the
applicatlon, when possible, to the school office or child care facility
office with a statement of the pest problem, treatment procedure,
area to be treated and approximate time of the application.
2. Emergency applications of a pesticide that has a toxicity category
of III or N pursuant to 40 Code of Federal Regulations section
156.62 to control harmful pests that pose an immediate threat to
the public health. Under the circumstances described in this
paragraph or paragraph 1 of this subsection, the business licensee
or certified applicator shall do all of the following:
(a) Notify the school office or child care facility office before the
application with a statement of the pest problem, treatment
procedure, area to be treated and approximate time of
application.
(b) Immediately after the application has been completed, notify
the school office or the child care facility office of the name
of the pesticide applied, the formulation, the strength and
dosage and the date and time of application and provide the
pesticide label.
(c) Post the treated area immediately after the application. The
posting shall be at least eight and one-half inches by eleven
inches and shall include the name of the pesticide, the
registration
number
issued
by
the
United
States
environmental protection agency, the date and time of
application and the name and telephone number of the
business licensee and certified applicator. A copy of the
posting shall also be placed at the main entrance to the school
or child care facility. The posting and the copy of the posting
shall remain in place for at least forty-eight hours after the
a lication.
X
RFP 25J-0911 • 12
Specifications
(Place after Tab le)
Specifications
1.3
Pest Management Notification
cifications Cont'd.)
1.3.03 Contract vendor shall confirm the scheduled service date for each
monthly visit with the member. Contract vendor shall indude a
reminder for member for special preparation requirements prior to
service induding, but not limited to: placing food, dishes, pots, pans,
and other items In a walk-in cooler or in plastic bags; storing items
off the floor; having drains clean and free of debris; removing seat
cushions; and other general housekeeping. Contract vendor shall
note if doors are to be unlocked and other such preparations
re ulred.
1.3.04 Contract vendor is responsible for submitting the chemical safety
data sheet (SDS) to member prior to using any chemical on member
roperty. Chemicals
on be used with the approval of member.
1.4.01 Contract vendor and all subcontractors shall have a current, and
maintain through the life of the awarded contract, license for Pest
Management by the Arizona Department of Agriculture for the
application of pesticides. {Cop(ies} of business license from the
OPM shall be faced after Tab 2b .
1.4.02 Contract vendor and subcontractors shall have current certification
classification for the following, as applicable to the service(s)
provided:
1)
General pest control services, excluding control of worxl-
destroying insects or organisms, weed control and
fumigation;
2)
Control of wood-destroying pests or organisms;
3)
Weed control;
4)
5)
6)
7)
8)
9)
Fumigation;
Turf and ornamental horticulture pest control;
Rights-of-way;
Public health;
Wildlife Service License from AZGFD for removal and
relocation of wildlife and/or rehabilitation;
My other classifications (not listed above) based on
practice in the industry established in current applicable
OPM rules.
1.4.03 Contract vendor and subcontractors shall maintain all endorsements
re uired b the OPM.
1.4.04 All employees of contract vendor and subcontractors that are
licensed applicators and registered employees shall carry proof that
1
is easily obtainable while at a worksite. Upon request, the employee
shall show any proof to member.
1.5.01 Contract vendor may use glue boards, sticky traps, and pheromone
traps of varying sizes to entrap crawling insects and rodents. These
devices shall be placed in areas that do not interfere with member
operations, nor easil seen by building occupants.
1.5.02 Contract vendor shall use current industry standards in design for
insect Ii ht tra s using UV bulbs and scented glue boards.
X
X
K
RFP 25J-0911
13
Specifications
(Place after Tab le)
Specifications
1.5
Control Techniques Specifications: Non-Chemical Based
Cont'd.
1.5.03 Annual service of insect light traps and lamp replacement are
re uested.
1.5.04 Contract vendor may provide map, floor plan, or diagram of the
facility noting the location of all monitoring and trapping devices
including, but not llmlted to: rodent traps, monitored sticky traps,
and bait stations in or around the premises. A map of permanent
devices may be maintained In the member logbook, as well as
"secondary" dated maps that will be placed when temporary devices
are used.
1.5.05 Contract vendor shall only use foam sealant or caulk to close
openings that can be used by pests as entry points or harborages.
Contract vendor shall not apply sealant or caulk in such a manner
that the aesthetics of the building are harmed.
1.5.06 Contract vendor shall only use vacuum units and high output
compressed air delivery systems when the noise of the unit does not
distract from the learning/business environment. Contract vendor
shall not use these methods around classrooms or student occupied
bulldin s during regular school hours.
1.6
Control Techniques S ecifications: Chemical Based
1.6.01 Contract vendor shall use non-residual insecticides as a flushing
agent to locate insects during an inspection or as a control measure
when insects are found.
1.6.02 Contract vendor may also use residual insecticides against insects in
areas that are most conducive to infestation. When applied inside,
contract vendor shall inject residual insecticides into cracks, crevices,
or voids.
1.6.03 Contract vendor shall use low odor and toxicity baits used in the
control of pests. Baits may come as a bait station, a gel, or a paste
that contract vendor can apply into harborage areas, or as an easily
digestible granule. Contract vendor may also use granules outdoors,
if stated on roduct label.
1.6.04 Upon member request, contract vendor shall provide a list of all
chemicals used. The chemical list shall include, but not be limited to:
product name, active ingredient(s), toxicity levels, and EPA numbers
if a licable .
.
1.6.05 Equipment used to apply chemicals and baits may include, but not
be limited to: compressed air sprayers; aerosol cans; paintbrushes;
hand dusters; bulb dusters; power sprayers; and applicator tools
(drills, screwdrivers, wrenches, hammers, pliers, flashlights,
extension mirrors and extension ladders .
1.7
Application Specifications: Kitchen and Food Preparation
Areas
1.7.01 Contract vendor shall inspect and treat as needed all cracks and
crevices at the wall/celling joint and surrounding areas such as
corner uards.
1.7.02 Contract vendor shall inspect and treat as needed all door gaskets
for stoves, coolers, and freezers using a non-residual aerosol.
1.7.03 Contract vendor shall mount flying insect light traps specially
designed for food areas in discreet locatlons to treat flyin insects.
X
)(
RFP 25J-0911 • 14
Specifications
(Place after Tab le)
Specifications
1.8.01 Contract vendor shall inspect and treat as needed all offices and
dassrooms (including, but not limited to: gymnasiums, and
auditoriums) on a rotating basis. Contract vendor shall evaluate
offices at a minimum of once ev
three 3 months.
1.8.02 Contract vendor shall use non-chemical glue traps as inspection
tool in office and classroom areas.
1.8.03 Contract vendor shall inspect and treat as needed all offices and
classrooms reporting pest activity, regardless of any inspection
schedule.
1.8.04 Contract vendor shall appropriately and effectively treat all pest
problems discovered during a scheduled inspection. Contract
vendor may be required to re-inspect on a daily, three (3), or
seven (7) day follow-u of the area.
1.8.05 Contract vendor shall provide preventative treatments to
employee break rooms coffee areas, and lounges as needed.
1.9
Application Specifications: Restrooms, Custodial Closets,
Boiler/Coolin Tower Rooms, Em lo ee Work Areas
1.9.01 Contract vendor shall ins ect all restrooms for ests each month.
1.9.02 Contract vendor shall treat all discovered pest problems at once,
with a seven (7) da follow u
as needed.
1.9.03 Contract vendor shall treat all ground-level restrooms and publicly
used facilities for revention.
1.9.04 Contract vendor shall inspect and treat as necessary all areas that
are susceptible to excessive heat and humidity in accordance to
current applicable indu
standards.
1.9.05 Contract vendor shall Inform member when cracked tile, leaking
pipes, and other maintenance is noted during inspection and/or
treatment.
1. 9.06 Contract vendor shall use caulk and pest exclusion foam to seal
potential entry and harborage points around pipes, mirrors, and
fixtures. (If firebreak foam is required, contract vendor shall
inform member.
1.10
Application Specifacations: Dorm Rooms and other Living
Areas (Indudin cam us Housing
1.10.01 Contract vendor shall inspect and treat as necessary, in
accordance with current applicable pest management industry
standards, all dorm rooms and living areas, including, but not
limited to: dressers, nightstands, behind bed headboards, all
ossible ent
oints into room s and closet s .
1.10.02 Contract vendor may use as needed a non-residual material to
identify existing pest roblems.
1.10.03 Control and removal services for bed bu sis requested.
1.11
Application S ecifications: Building Exterior
1.11.01 Contract vendor shall apply an appropriately labeled material with
the ability to withstand outside climatic conditions where pest
actlvl
is re
rted, observed, or sus ected.
1.11.02 Contract vendor shall treat exterior areas, as requested by
member. Contract vendor shall report to member any areas that
are not part of a requested treatment for any pest activity that is
observed or sus ected.
X
X
)(
RFP 25J~0911
15
Specifications
(Place after Tab le)
Specifications
1,12
Rodent Control Specifications
1.12.01 Contract vendor shall place rodent traps in food storerooms and
delivery/receiving areas to catch rodents that may be Introduced
in shipments. Contract vendor may use mechanlcal traps to control
rodents in areas where they might migrate in from the outdoors or
be introduced with supply shipments. Contract vendor shall use
traps in locations where building occupants have access that shall
be of a design to not im
und fingers when handled.
1.12.02 Contract vendor shall perform rodent control measures when
evidence of infestation is found. When the infestation has been
removed, contract vendor shall monitor to determine if any re-
infestation occurs before the final removal of control measures.
1.12.03 Contract vendor may use rodenticides with member's approval.
Contract vendor shall notify member of the location and type of all
rodentlcides used for treatment.
1.12.04 Contract vendor shall dispose of dead or trapped rodents in
accordance with current a licable OPM rules or guidelines.
1.12.06 Services for cleanu and disposal of rodent feces are requested.
1.13
S ecialty Control Specifications: Bees
1.13.01 Services for bee treatment, removal of swarms and hives, and bee
revention services are requested.
1.13.02 Services for identifying and/or treating potential beehive sites are
re uested.
1.13.03 Services for sealing treated beehives to prevent further infestations
are requested.
1.13.04 Contract vendor shall use non-toxin-based bee treatment methods
when possible and a ropriate.
1.13.05 Contract vendor shall provide pheromone traps placed in areas
previously treated for beehive removal as requested by member.
Contract vendor shall remove beehive and disinfect the area prior
to lacement of tra s.
1.13.06 Services for identifying and/or eliminating nuisance sites including
but not limited to: drinking fountains, swimming pools, trash cans,
and water collection areas are r uested.
1.13.07 If providing emergency bee infestation response services, contract
vendor shall
Ide an Immediate response.
1.14.01 Bird abatement, removal, and/or prevention services are
re uested.
1.14.02 Services for bird nesting, roosting sites, roofs, under eaves,
overhan
and awnin s are
uested.
1.14.03 Contract vendor shall remove and dispose of bird nesting material
of a nesting or roosting site.
1.14.04 Contract vendor shall only use humane methods.
1.14.05 Contract vendor shall use appropriate bird treatment methods for
safe use at ublic facillties.
1.14.06 Contract vendor shall only use methods and materials designed for
bird
oofin .
RFP 2SJ-0911 • 16
Specifications
(Place after Tab le)
Specifications
1.14.07 Contract vendor shall properly install in accordance to the
manufacturer's instructions all physical barriers, (e.g., spike
systems that prevent birds from landing or resting on surfaces) in
J(
areas identified as roblematic or as r uested
member.
1.14.08 Contract vendor shall use UL approved and properly installed
electrified systems that prevent birds from landing or resting on
surfaces in areas identified as problematic or as requested by
member.
1.14.09 Contract vendor shall only apply or install bird control treatment
method(s) after prior approval from member.
1.14.10 Contract vendor shall guarantee that any proposed and/or
implemented method shall eliminate nesting or roosting birds as
Ion as the
stem is
ratln
I .
1.14.11 Contract vendor shall inform member of the normal LLSeful life of a
o osed treatment method.
1.15
Specialty Control Specifications: Wildlife and Protec.ted
S ecies
1.15.01 Services for live capture and relocation of wildlife and protected
s ecles are r uested.
1.15.02 Transportation services of wildlife to rehabilitation centers may be
offered.
1.15.03 Contract vendor offering wildlife and protected species services
shall follow current applicable AZGFD guidelines and requirements
regarding capture, transport, and release of the species to be
abated from member ro e
.
1.16.02 Fumigation services offered may be for treatment of a single
interior room to the tentin of an entire structure.
1.16.03 Contract vendor shall notify member of any preparation
requirements for the services induding, but not limited to:
placement of food, dishes, pots, pans, and other items in a safe
area or recommended manner of safe storage; moving of items off
the floor; having drains clean and free of debris; removing seat
cushions; general cleanliness of the area to be treated; If doors
and/or windows are to be unlocked; exhaust fans and gas lines
turned off• and other necessa
re
rations.
1.16.04 Fumigations shall comply with current applicable OPM, EPA, USDA,
and any local codes for application processes, additional
notifications, signage, and prevention of access to treated
structures or areas.
*Exceptions/deviations must be listed on the Scope of WOik and Specifications Acceptance
Form. List the specification number for each exception/deviation.
RFP 25J-0911 • 17
Scope of Work and Specifications Acceptance Form
-------
-------
(Place after Tab le)
Signature on page 2 certifies complete acceptance of the Scope of Work and Specifications in this
solicitation, except as noted below (additional pages may be attached, If necessary).
Check one of the following responses to the Scope of Work and Specifications:
~
We take no exceptions/deviations to the Scope of Work and Specifications,
(Note: If nothing Is listed below, It Is understood that no exceptions/deviations are taken.)
□
We take the following exceptions/deviations to the Scope of Work and Specifications.
All exceptions/deviations shall be clearly explained. Reference the corresponding
Scope of Work or Specifications that you are taking exceptions/deviations to. Provide
details on your exceptions/deviations below:
(Note: All requested exceptions/deviations must be clearly explained. Reference the specific
language that you are taking exceptions/deviations to detail any proposed substitute language,
and clearly explain how the exceptions/deviations meet or exceed Scope of Work and
Specifications. Unacceptable exceptions/deviations may remove your proposal from consideration
for award Mohave shall be the sole judge on the acceptance of exceptions/deviations and
Mohave's decision shall be final.)
RFP 251-0911
18
Tab 1f
Anti-Lobbying Certification Form
(Place after Tab 1f)
ANTI-LOBBYING CERTIFICATION
Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
In accordance wlth the Byrd Anti-Lobbying Amendment 31 U.S. Code § 1352, 2 CFR § 200.450 and Federal
Acquisition Regulation 52.203-11:
(A) The definitions and prohibitions contained in the clause, at FAR 52.203-12, Limitation on
Payments to Influence Certain Federal Transactions, included in this solicitatlon, are hereby
incorporated by reference In paragraph (B) of this certification.
(B) The offeror, by signing its offer, hereby certifies to the best of his/her knowledge and belief
that:
(1) No Federal appropriated funds have been paid, or will be paid, to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress on his or her
behalf in connection with the awardlng of this contract, the making of any Federal grant,
the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement;
{2) If any funds other than Federal appropriated funds have been paid, or will be paid, to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress on his or her behalf in connection with this solicitation, the offeror shall complete
and submit, with its offer, 0MB standard form LLL, Disclosure of Lobbying Activitles, to the
Contracting Officer in accordance with its instructions; and
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subcontract awards at all tiers and require that all recipients of
subcontract awards in excess of $100,000 shall certify and disclose accordingly.
(C) Submission of this certification and disclosure is a prerequisite for making or entering into this
contract imposed by 31 U.S. Code§ 1352. Any person who makes expenditure prohibited under this
provision or who fails to file or amend the disclosure form to be filed or amended by this provision
shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each
such failure.
LA,-.;v'-<s'ity ,~,..,,._T-\-t ,,,.,,,_J 9(?.fi (t,,-tN,\
(Firm Name)
~~
(Signature)
5 ·h ... -r w--.
1'-,\ o c:--e "'o
(Print Name)
L OA ~ r-o--c.-f Ce, 0 ,...,,h ""' ~ .,,...
(Print Title)
9'- f-- .2..o'l. 5
(Date Certified)
RFP 25l-0911 • 19
Tab 1g
U.S. Department of Agriculture Form AD-1048
-------
-------
(Place after Tab lg)
UNITED STATES DEPARTMENT OF AGRICULTURE
Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exdusion Lower Tier Covered Transactions
The fol/owing statement Is made In accordance with the Privacy Act of 1974 (5 U.S.C § 552{a), as
amended).
This certification Is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, and 2 CF.R. §§ 180.300, 180.355, Participants' responsibilities. The
regulations were amended and published on August 31, 2005, In 70 Fed. Reg. 51865-51880. Coples of
the regulations may be obtained by contacting the Department of Agriculture agency offering the
proposed covered transaction.
According to the Paperwork Reduction Act of 1995 an agency may not conduct or sponsor, and a person
Is not required to respond to a collection of infonnation unless It displays a valid 0MB control number.
The valid 0MB control number for this Information collection is 0505-0027. The time required to
complete this Information collection is estimated to average 15 minutes per response, including the time
for reviewing instruction~ searching existing data sources, gathering, and maintaining the data needed,
and completing and reviewing the collection of information. The provisions of appropriate aimina~ avii
fraud, privacy, and other statutes may be app/lcable to the Information provided.
(Read Instructions On RFP Page Twenty-One {21.J Before Completing Certification}
A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
B. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Organization Name
PR/ Award Number or Project Name
Name(s) and Title{s) of Authorized Representative(s)
t1:, ~
~
9· f'- :2.. O"J.-S
½~Signature(s)
Date
In accordance with Federal civil rights law and U.S. Department of Agrtculture (USDA) dvll rights regulations and
po/ides, the USDA, its agencies, offices, and employees, and institutions partk:ipatfng in or administering USDA
programs are prohibited from discriminating based on race, co/01; national origin, religion, se~ gender identity
(including gender expression), sexual orientation, disabilft¾ age, mar/ta/ status, family/parental status, income derived
from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program
or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint fifing deadlines
vary by program or Incident
Persons with disabilities who require alternative means of communication lbr program information (e.g., BraH/e, large
print, audiotape, American Sign Language, etc.) should contact the responsible agency or USDA '.s' 1ARGET Center at
(202) 720 -2600 (voice and TTY} or contact USDA through the Federal Relay Service at (800) 877-8339. Additlonalf½
program information may be made available in languages other than English.
To file a program disatm/nation complaint, complete the USDA Program Discrimination Complaint Fonn, AD-3027, found
onllne at How to Rle a Program D/saimination Complaint (https:J/www.ascr.usda.gov/flllng-program-disaimination-
complaint-usda-customer) and at any USDA office or write a letter addressed to USDA and provide in the letter all of
the Information requested in the form. To request a copy of the complaint form, call (866} 632-9992. Submit your
completed form or letter to USDA by: (1) mall: U.S. Department of Agriculture, Office of the Assistant Secretary for
Civil Rights, 1400 Independence Avenue, S~ Washington, D.C 20250-9410; (2) fax: (202) 690-7442.
RFP lSJ-0911 ' 20
_______ U.S. Department of Agriculture Form AD-1048 _____ _
(Place after Tab lg)
Instructions for Certification (for Form AD-1048)
1. By signing and submitting this form, the prospective lower tier participant is providing the
certification set out on RFP page twenty (20) in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person(s) to
which thls bid is submitted If at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "bid," and
"voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and
Coverage sections of the rules implementing Executive Order 12549, at 2 C.F.R. Parts 180 and 417.
You may contact the department or agency to which this bid is being submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared ineligible, or voluntarily exduded
from participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this
clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
- Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and
in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily exduded
from the covered transaction, unless it knows that the certification is erroneous. A participant may
decide the method and frequency by which it determines the eliglbility of itS principals. Each
participant may, but is not required to, check the System for Award Management (SAM) database.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge
and information of a participant is not required to exceed that which is normally possessed by a
prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in
addition to other remedies available to the Federal Government, the department or agency with
which this transaction originated may pursue available remedies, Including suspension and/or
debarment.
RFP lSJ-0911 ; 21
Tab 1h
Edgar Certification
(Place after Tab lh)
EDGAR CERTIFICATION
The following certifications and provisions are required and apply when a Mohave Educational Services
Cooperative, Inc.'s (Mohave) member expends federal funds for any contract resultlng from this
procurement process. Accordingly, the parties agree that the following terms and conditions apply to an
awarded Mohave contract in all situations where the contract vendor has been paid or will be paid with
federal funds:
A. Contract Vendor Violation or Breach of Contract. Mohave reserves all administrative, contractual,
and legal rights and privileges under the applicable laws and regulations with respect to this
procurement in the event of contract vendor violation or breach of contract terms.
B. Termination Clause. Mohave reserves the right to immediately cancel the contract without penalty
or recourse, in whole or in part, when Mohave determines that action to be in the best interests of
its members, as specified in General Terms and Conditions, Section 3. Appendix II to 2 CFR Part
200. (Only applies to contracts over $10,000)
C. Equal Employment Ooportuni:t;y. The contract vendor shall comply with the Executive Order 11246
of September 24, 1965, entitled "Equal Employment Opportunity, 0 as amended by Executive Order
11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR
chapters
60
EO
11246
&
EO
11375
Amended):
btt12s://www.federalregister.gov/documents/2014107 /23/2014-17522/furtber-amendments-to-
executive-order-11478-egual-employment-oQQortunity-in-the-federal-government)
D. Copeland Anti-Kickback Act and Davis-Bacon Act. For building projects in excess of $2,000:
a. Copeland "Anti-Kickback" Act - All contracts and sub grants for construction or repair
awarded by recipients and sub recipients shall include a provision for compliance with the
Copeland "Anti-Kickback" Act.
b. Davis-Bacon Act-The contract vendor shall comply with the Davis-Bacon Act (40 U.S.C.
276a to 276a - 7) as supplemented by Department of Labor regulations (29 a=R Part 5).
E. Contract Work Hours and Safety Standards Act. The contract vendor shall comply with Section 103
and 107 of the Contract Work Hours and Safety Standards Act ( 40 U.S.C. 3701-3708), as
supplemented by Department of Labor regulations (29 CFR Part 5). (Only applies to contracts over
$100,000)
F.
Rights to Inventions Made Under a Contract or Agreement. For all contracts that meet the definition
of "funding agreement" and where Mohave or the member wishes to enter Into a contract with a
small business firm or nonprofit organization, contract vendor shall comply with the Rights to
Inventions Made by Nonprofit Organizations and Small Business Arms Under Government Grants,
Contracts and Cooperative Agreements. (CFR Title 37, Chapter 4, Part 401)
G. Clean Air Act Clean Water Act. and Environmental Protection Agency Regulation. The contract
vendor will comply with all applicable standards, orders or requirements issued under Section 306
of the Clean Air Act, Section 508 of the Clean Water Act, Executive Order 11738, and Environmental
Protection Agency regulations which prohibit the use, under nonexempt federal contracts, grants
or loans to facilities included on the EPA List of Violating Facilities.
H. Debarment. Suspension, Ineligibility and Voluntary Exclusion. By signing the Bid/Offer and
Acceptance Form, the contract vendor certifies that they have not been debarred, suspended, or
otheiwise excluded from or inellgible for participation in federal assistance programs under
Executive Order 12549 (2/18/1986) and 12689 (8/15/1989, references EO 12549). The contract
vendor shall comply with regulations implementing Office of Management and Budget Guidance in
Non-procurement Debarment and Suspension codified at 2 CFR Part 180 (180.300, 180.355) and
2 CFR Part 417. These regulations restrict transactions with certain parties that are debarred,
suspended, or otherwise excluded from, or ineligible for, participation in Federal assistance
programs or act1vities. (Only applies to contracts over $25,000)
I.
Disclosure of Lobbying Activities. Pursuant to Byrd Anti-Lobbying Amendment 31 U.S.C. 1352, the
contract vendor must disclose lobbying activities in connection with school nutrition programs. If
RFP 25J-0911 • 22
Edgar Certification
(Place after Tab 1h)
there are materlal changes after the initial filing, updated reports must be submitted on a quarterly
basis. 7 CFR §3018.100 (Only applies to contracts over $100,000)
J.
Certification Regarding Lobbying. Pursuant to 31 U.S.C. 1352, the contract vendor must submit a
certification regarding lobbying which conforms in substance with the language provided in 2 CFR
§200.450. No appropriated funds may be expended by the recipient of a Federal grant, cooperative
agreement, contract, or loan to pay any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with any of the following covered Federal actions.
K. Record Retention - Record Keeping. The books and records of the contract vendor pertaining to
operations under this Agreement shall be available to Mohave or Mohave's members at any
reasonable time. These records are subject to inspection or audit by representatives of Mohave,
State Agency, the U.S. Department of Agriculture (for food/nutrition only), and the U.S. General
Accounting Office at any reasonable time and place. Mohave shall maintain such records, for a
period of not less than five (5) years after the final day of the contract, or longer if required for
audit resolution (A.R.S. §35-214). 7 CFR Part §210.23(c) and 2 CFR Part §200.318(i).
L. Energy Policy and Conservation Act. The contract vendor shall meet the mandatory standards and
policies relating to energy efficiency which are contained In the State Energy Conservation Plan
issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat.871.)
M. Civil Rights Compliance. In accordance with Federal civil rights law and U.S. Department of
Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and
employees, and institutions participating in or administering USDA programs are prohibited from
discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for
prior civil rights activity in any programs or activity conducted or funded by USDA.
a. Persons with disabilities who require alternative means of communication for program
information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should
contact the Agency (state or local) where they applied for benefits. Individuals who are
deaf, hard of hearing or have speech disabilities may contact USDA through the Federal
Relay Service at (800) 877~8339. Additionally, program information may be made
available in languages other than English.
b. To file a program complaint of discrimination, complete the USDA Program Discrimination
Complaint
Form,
AD-3027,
found
on
line
at
www.ascr.usda.gov/complalnt filing cust.htmli and at any USDA office, or write a letter
addressed to USDA and provide in the letter all of the information requested in the form.
To request a copy of the complaint form, call (866) 632-9992. Submit your completed form
or letter to USDA by: (1) mail: U.S. Department of Agrirulture, Office of the Assistant
Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410:
(2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.
N. Buy American Provision. The contract vendor will purchase, to the maximum extent practicable,
domestic commodities or products in accordance with 7 CFR §210.21(d) and 7 CFR §220.16(d).
The contract vendor shall purchase, to the maximum extent practicable, domestic agricultural
commodities or products substantially processed in the United States. USDA Policy Memo SP 38-
2017: "Substantially" means the final processed product contains over 51 % domestically grown
agricultural commodities. This provision applies to all food purchases paid from the nonprofit school
food services account. There are limited exceptions to this provision which allow for the purchase
of products not meeting the "domestic" standard as described above ("non-domestic'') in
circumstances when use of domestic products is truly not practicable. However, before utilizing an
exception, alternatives to purchasing non-domestic food products should be considered. Exceptions
to the Buy American provision should be used as a last resort; however, an alternative or exception
may be approved upon request. Exceptions include:
a. The product is not produced or manufactured in the U.S. in sufficient and reasonably
available quantities of a satisfactory quality, or
RFP 25J-0911 : 23
Edgar Certification
(Place after Tab 1h)
b. competitive bids reveal the costs of a U.S. product are significantly higher than the non-
domestic product.
To be considered for the alternative or exception, the request must be submitted in writing to a
designated official, a minimum of 14 days in advance of delivery. The request must Include: (1) the
alternative substitutes that are domestic and meet the required specifications, with price of the
domestic food alternative substitute and the availability of the domestic alternative substitute in
relation to quantity ordered, and (2) the reason for exception, whether limited/lack of availability or
price. If price, include the price of the domestic food product and the price of the non-domestic product
that meets the required specifications of the domestic product. (Only applies to food/nutrition
contracts).
0. Affordable care Act. The contract vendor understands and agrees that it shall be solely responsible
for compliance with the Patient Protection and Affordable Care Act, Public Law 111-148 and the
Health Care and Education Reconciliation Act, Public Law 111-152 (collectively the Affordable Care
Act "ACA"), The contract vendor shall bear sole responsibility for providing health care benefits for
its employees who provide services to the Mohave or member, as required by State or Federal law.
P. Certificate of Independent Price Determination. The contract vendor admits that all prices in the
offer have been arrived at independently, without consultation, communication, or agreement, for
the purpose of restricting competition, as to any matter relating to such prices with any other
contract vendor or with any competitor certification regarding non-collusion. (48 CFR §52.203-2)
Q. Invoicing. The contract vendor shall fully disclose all discounts, rebates, allowances, and incentives
received by the contract vendor from its suppliers. If the contract vendor receives a discount,
rebate, allowance, or incentive from a supplier, the contract vendor must disclose and return to
the member the full amount of the discount, rebate, or applicable credit that is received based on
the purchases made on behalf of the member-. The contract vendor shall identify the amount of
each discount, rebate and other applicable credit on bills and invoices presented to the school foods
authority for payment and individually identify the amount as a discount, rebate, or in the case of
other applicable credits, the nature of the credit. 7 CFR §210.21(f)(l)(iv). No expenditure may be
made from the nonprofit school food service account for any cost resulting from a cost-
reimbursable contract that fails to include the requirements of 7 CFR §210.21, nor may any
expenditure be made from the nonprofit school food service account that permits or results in the
contract vendor receiving payments in excess of the contract vendor's actual, net allowable costs.
7 CFR §210.21(f)(2). The return of purchase incentives, discounts, rebates, and credits will be to
the Sponsor's non-profit Child Nutrition account. (Only applies to food/nutrition contracts)
R. E-Verify Requirement. The contract vendor warrants compliance with all Federal immigration laws
and regulations relating to employees and warrants its compliance with A.R.S. §23-214, Subsection
A. (That subsection reads: After December 31, 2007, every employer, after hiring an employee,
shall verify the employment eligibility of the employee through the E-Verify program.) Contract
vendor shall keep a record of the verification for the duration of the employee's employment, or at
least three years, whichever is longer.
S. Description of Process for Enabling Contract Vendor to Receive or Pick Up Orders Upon Contract
Award. Once the member has made the decision to order from an awarded contract vendor of an
awarded contract, price will be confirmed/verified following processes outlined in the awarded
contract General Term and Condition 8.9: Order Cycle Overview, based upon the needs of the
member. No volume is implied or guaranteed.
T. Solid Waste Disposal Act. The contract vendor shall comply with Section 6002 of the Solid Waste
Disposal Act1 as amended by the Resource Conversation and Recovery Act and its implementing
regulations.
U. Program Regulations. Contract vendor shall be in conformance with the applicable portions of the
School Food Authority's (SFA) agreement under the program. Contract vendor will conduct program
operations in accordance with 7CFR Parts 210, 215, 220, 225, and 250. Contract vendor shall
provide products that meet the Public Law 111-296, the Healthy, Hunger-Free Kids Act of 2010
(HHFKA). Contract vendor's products shall meet grade level caloric, sodium, saturated fat, and
trans-fat requirements. (Only applies to food/nutrition contracts)
RFP 251~0911 • 24
Edgar Certification
{Place after Tab 1h)
V. Small Businesses. Minority-Businesses, Women's Business Enterprises. Veteran-Owned Businesses.
and Labor Surplus Area Firms. When possible, Mohave shall ensure that small businesses, minority
take affirmative steps to assure minority businesses, women's business enterprises, and labor
surplus area firms are used when possible. Prime contractors are required to take the same
affirmative steps If subcontracts are let 2 CFR Part §200.321
W. Prohibition on Certain Telecommunications and Video Surveillance EQUipment or Services. Contract
vendor agrees that they will not provide equipment syst:ems or services that do not comply with 2
CFR §200.216 and/or 2 CFR §200.471. See also Public Law 115-232 section 889 for additional
information.
X. Subcontractors. Contract vendor agrees that all contracts it awards pursuant to the Contract shall
be bound by the foregoing terms and conditions.
Y.
Domestic Preferences for Procurements.
a. In accordance with 2 CFR §200.322, Mohave shall, to the greatest extent practicable and
consistent with law, provide a preference for the purchase, acquisition, or use of gocx:Js,
products, or materials produced in the United States (Including but not limited to iron,
aluminum, steel, cement, and other manufactured products}.
b. For purposes of this section:
1. "Produced in the United States" means, for iron and steel products, that all
manufacturing processes, from the initial melting stage through the application of
coatings, occurred in the United States.
2. "Manufactured products" means items and construction materials composed in whole
or in part of non-ferrous metals such as aluminum; plastics and polymer-based
products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including
optical fiber; and lumber.
OFFEROR AGREES TO COMPLY WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS,
RULES, REGULATIONS, AND ORDINANCES WHEN APPLICABLE UNDER AN AWARDED
CONTRACT. IT IS FURTHER ACKNOWLEDGED THAT OFFEROR CERTIFIES COMPLIANCE WITH
ALL PROVISIONS, LAWS, ACTS, REGULATIONS, ETC. AS SPECIFICALLY NOTED, ABOVE AND
APPLICABLE. OFFEROR MAY BE REQUIRED TO SIGN AMENDED EDGAR CERTIFICATIONS IF
THE REQUIREMENTS OF 2 CFR 200 ARE UPDATED UNDER AN AWARDED CONTRACT.
CompanyName: lA,-.il/e.(S\\'' \tlr-~He d-" ~~ c~"'trc>\
Mohave Solicitation Number: RFP 25l-0911
Printed Name: S..\-e..f o.,...
Mo C"l"-O
Authorized Signature: ~---- ~
Date: 1 - f .. ;l:o~ S
Title: C 6 " tr--o,..c.f C oor-cA. i I\ r,..-\ t>,...
E-Mail: S AM_p rl#-\o ~
be.r(! s-+f f'"e ~ • (__ 0~
RFP 25J-0911
25
Tab 2: Primary
Vendor
Information
Tab 2a
Primary Vendor Information
Method of Approach
(Place after Tab 2a)
Offeror shall respond to each item below. The information will be used to assist Mohave in
evaluating the method of approach that an offeror would take regarding specific issues under
an awarded contract. Do not use "boilerplate" answers. Respond to each item by specifically
addressing the Mohave request. Failure to complete all questions may result in your proposal
being considered non-responsive.
1. Offeror shall provide a project plan that describes how the offeror intends to implement the plan.
Thls information shall include, but not be limited to:
a. Account team structure (for a Mohave contract) and role which includes, but is not limited
to description of sales contact process, account team support, and periodic account review
processes:
b. Communication process with Mohave and its members:
/I
c.
Standard delivery time for products/services after receipt of purchase order:
I l
d. Contract vendor training of staff assigned to specifically administer, sell products or
services, or monitor duties and processes under an awarded Mohave contract:
/J
e. Specific value-added services that may benefit members:
f.
Indicate how you will ensure your sales staff does not sell products or services that are
not on contract:
(J
g. Are there any limitations to the types of members that you will provide services to? If so,
indicate what those limitations are:
\\
IJ
RFP 25J-0911 • 26
Primary Vendor Information
Method of Approach
(Place after Tab 2a)
2. Do you anticipate using subcontractors for any portion of a project and/or for remote projects
under an awarded contract?
Yes X
No ---
(Note: If you Indicated "No°, then the use of subcontractors under an awarded contract will not
beat/owed.)
If "Yes," provide the following informati~ ( }t e o...Ho.<.e...u.,of J C>C..IA~e.""-+)
a. How your firm would use subcontractors to accomplish the services in the Scope of Work;
b. Indicate if local subcontractors would be used;
c. Toe maximum amount of work you would subcontract to complete the job;
d. How your firm would correct any issues for services performed by a subcontractor.
Provide the following information for any subcontractors your firm rurrently uses for pest control
services that will be provided under an awarded contract. Include any specialty services, such as
wildlife capture/relocation, wildlife rehabilitation, and/or fumigation.
RFP 25J-0911 • 27
Primary Vendor Information
Method of Approach
(Place after Tab 2a)
3. Indicate if your proposal is regional or statewide:
Regional__ Statewide _X __
If you are providing a regional or county specific offer, that offer shall cover all
members within that region or county.
Regardless of if your firm is providing statewide or regional/county services, complete the chart
below to indude the following:
Counties
Apache
Cochise
a. In the past three years, what percent of your Arizona business do you estimate was in
each geographical area identified below?
b. Indicate which area(s) of the state that you will provide services under an awarded
contract.
c. If you are awarded a contract with Mohave, which area(s) of the state will your sales force
target?
a: Percentage of
b: A-ea(s) You W:.
c: Area(s) Sales Fo-ce \•Vtll
Bus:ness
Prov de Services In
Tai-get
~
y
V
6
y
y
Coconino
5
V
v
Gila
.. r
v
y
Graham
';).__
'i
V
Greenlee
-~
v
..,
La Paz
-
,,
V
Maricopa
t?
'I
y
Mohave
a-.
V
y
Navajo
:2.
y
y
Pima
s,
y
"
Pinal
)
y
V
Santa Cruz
(
V
V
Yavapai
l
V
V
Yuma
-
\I
y
RFP 25]-0911 • 28
Primary Vendor Information
Method of Approach
(Place after Tab 2a)
4. Provide the methodology (check boxes below), and a full and complete description as to how your
pricing will be managed under an awarded contract.
Choose one of the three options below:
□
Our pricing methodology is percent of discount off manufacturer's price list or catalog.
□
Our pricing methodology is fixed pricing.
Oil_'
Our pricing methodology is a combination of percent of discount off manufacturer's price
list or catalog and fixed pricing.
NOTE: If you are using fixed pricing, outline any contingencies for economic ptice adjustments.
Mohave shall make the sole determination whether contingencies for economic price adjustments
identified In your proposal are appropriate under an awarded contract. (See Basis for Pricing in
the Special Terms and Conditions.)
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RFP 25J~0911 • 29
www.bepestfree.com
1-520-886-4146
Primary Vendor Information – Method of Approach – RFP 25J-0911
1.
a) Stefan Moreno – Contract Coordinator. Main POC for all orders, sales, reporting,
and initial site inspections, proposal on services offered, and contract updates,
revisions, and modifications. Periodically reviews accounts monthly to ensure
pricing and service protocols are being adhered to. All Mohave related business
goes through Stefan at one point or another during the process, either via
handling the initial inspection, account setup, and onboarding (often all of the
above).
Nick Lampert – Operations Manager. POC for all service protocols and service
related concerns or questions. Primarily becomes involved when service issues
arise and need to be addressed. Handles direct day-to-day interactions with our
technicians to ensure training, materials on-hand, etc. are all up to date. Nick
also administers monthly training meetings for technicians.
Valerie Acedo – Office Manager. Provides secondary support via account
reviews to ensure Mohave pricing is being adhered to. Pricing review is done
daily.
Martin Hernandez – Sales Manager. Backup sales associate for any sales the
primary Contract Coordinator is unable to address.
Dispatch personnel – All dispatch personnel are trained directly by the Contract
Coordinator to handle basic day to day activities on Mohave related accounts
(receive telephone/electronic service requests, data entry, technician notification,
and service completion data entry).
b) All members and Mohave personnel can contact University Termite and Pest
Control, Inc. through either the main telephone number, contract coordinator’s
email or cell phone, our company email address of info@bepestfree.com or
company website: www.bepestfree.com.
c) Once a Purchase Order is received and approved, contact with the client is
performed within 48 hours to set a specific day and time for the requested
services. Start of the service will depend upon any materials on back order, client
wishing to delay service until a specific date (after Holidays, during Winter
recess, etc.) but is normally performed within 5 business days of approval and
with the client’s approval. Public Schools and Child Care facilities will be serviced
in accordance with Arizona Revised Statutes on posting notification laws and
rules.
~tifiiversit)lc.
d) Training seminars are offered to all members, as well as ongoing
recommendations from service technicians after each visit. Recommendations
may be services that we ourselves offer (door sweep installation, fly light
installation, etc.) or simply recommendations for the customer to act on (door
replacement, major building repairs, etc.).
e) During regularly scheduled service, additional notations are made regarding the
client’s storage and sanitation practices, potential pest/rodent harborage areas,
recommendations on structural deficiencies, and other improvements or changes
in service needed. Such recommendations are provided at no charge to the
customer.
f) Stefan Moreno, Nick Lampert, and Martin Hernandez are the only authorized
personnel to provide sales proposals to Mohave members. All of these
individuals have been trained on which services are provided through the
Mohave contract and each individual also has a copy of the approved price list.
g) There are no types of members excluded from the services we offer.
2.
a. Subcontractors would primarily be used for services requiring Vikane
fumigation (drywood termites) and trapping for large animals that are beyond
our licensed capabilities.
b. Subcontractors will always be local companies in the service area.
c. We would only subcontract the portion of the work that we are not equipped
to complete (up to 100% of the job if necessary).
d. All services carry a 30-day warranty to ensure issues are fully resolved. If a
subcontractor failed to honor this warranty, we would step in directly
ourselves to ensure the warranty is honored and issues are resolved.
Tab 2b
Primary Vendor Information
Qualifications and Experience
(Place after Tab 2b & 2d - As Noted Below)
Offeror shall respond to each item below. The information will be used to assist Mohave in
evaluating the qualifications and experience of the offeror. Do not use "boilerplaten answers.
Respond to each item by specifically addressing the Mohave request. Failure to complete all
questions may result in your proposal being considered non-responsive.
1. Place after Tab 2b: Prepare a summary of your firm, explaining the qualifications and experience
n~essary to provide the products/services in this solicitation as follows:
V -a) A short narrative description of what you are offering for this contract.
V b) A brief history of your company that includes length of time in business, how long your
company has provided the products/services you are proposing, and your firm's philosophy of
doing business.
Provide written verification if offeror has recently purchased an established business or has
proof of prior success in this business or a closely related business.
Provide information regarding your authorization to submit a proposal for the specified
products/services and confirm that you can provide the products/services if awarded a
contract. Indicate if you are an authorized dealer for the products/services in the proposal, or
if you are a producer, publisher, or manufacturer of the products/services in the proposal.
Place after Tab 2b: Indicate if any of the products you are offering received any awards or
nominations for excellence. Indicate how the products offered in the proposal meet applicable industry
standards. List applicable awards and/or standards.
V3. Place after Tab 2b: Provide a current, completed copy of your firm's IRS W-9.
V 4. Place after Tab 2b: Identify any past or pending litigation or mediation involving products or services
your firm has provided within the last five (5) years.
Vs. Place after Tab 2b: Indicate if your firm would qualify as a small business, minority business, women's
business enterprise, veteran-owned business, or a labor surplus area firm. To qualify for ownership as
a minority owned business, at least 51% of the firm's ownership must be held by a person, or persons,
of a particular group (e.g., Woman owned, Hispanic owned, Native American owned). Proof of
ownership is evidenced by the transaction privilege tax license or business privilege license for sole
proprietorship; business privilege license and written partnership agreement for partnerships; or the
Articles of Incorporation, Corporate By-laws, and stock certificates for corporations.
NOTE:
Businesses have equal opportunity to sign up as a prospective bidder on Mohaves website.
If small businesse~ minority businesses, womens business enterprises, veteran-owned
businesses, or a labor surplus area firms wem signed up for a category selected for this
solicitation, then they are included in the solicitation notification email list The information
on small business, minority business, womens business enterprise, veteran-owned business,
or a labor surplus area firm are for informational purposes only and shall not be a factor in
the evaluation.
6. Place after Tab 2b: An online survey has been created to allow for the collection of reference
information from Arizona public agencies where you have successfully accomplished work or sold
products and services in the past five (5) years, for specific products/services similar to this solicitation.
Provide the following link to Arizona public agencies who can provide reference information for your
firm: b.ttps: //w,ivw.suiveymonk~Loom/r /MXF3Y.V7
The above survey is now active and will remain active until the due date and time for this solicitation.
It is recommended that you send this link to as many Arizona public agencies as you determine to be
appropriate, in order to ensure that Mohave receives a minimum of three (3) completed surveys.
If you cannot provide the link to three (3) Arizona public agencies, provide the link to other public
agencies not located in Arizona. If you cannot provide the link to public agencies, do so with private
business entities.
(Cont'd)
RFP 25J-0911
30
Primary Vendor Information
Qualifications and Experience
(Place after Tab 2b & 2d - As Noted Below}
Provide a list of Arizona public agencies, other public agencies, or private business entities you have
provided the link to:
\<t!ao S'f?.V<.\-\ s T)
V
7.
Place after Tab 2b: Contract vendor shall have a current business license from the Arizona Office of
Pest Management (OPM) as provided in A.R.S. §3-3615 et seq. Provide copy of current required Arizona
licenses held by your company.
8. Place after Tab 2b (Do not provide more than 30 pages in total): It is required that the offeror
and subcontractors used under an awarded contract have extensive knowledge and at least three (3)
years' experience with the application of product, material, process, or services offered. Mohave
reserves the right to accept or reject newly formed companies based solely on information provided in
the proposal and/or its own investigation of the company. Forms of evidence may be provided in the
form of employee resumes, employee certifications and/or training, past certification renewal histories,
past business license renewal histories, or membership in the Pest Control industry, e.g. National Pest
Management Association, Association of American Pest Control, National Wildlife Control Operators
Association. Offeror may present other forms of evidence.
9. Place after Tab 2d: Provide a current letter from your financial institution indicating the range of
credit available to your firm, ( e.g., "credit in the low nine figures" or "credit line exceeding five figures").
Provide a current letter from your financial institution and/or officers of major suppliers, indicating
confidence in your firm's stability and payment history. These letters will only be used to evaluate
proposals and will not be made ava1'lable to the public.
Offerors may submit current audited annual financial reports in lieu of letters from financial institutions.
However, the annual financial reports must provide essentially the same information as requested from
the letters. Offerors are encouraged to highlight the requested information In any audited annual
financial report submitted in response to this solicitation. All financial information will be kept
confidential.
RFP 25J-0911
31
www.bepestfree.com
1-520-886-4146
September 8, 2025
Ms. Christina Ulman
Contract Specialist
Mohave Educational Services Cooperative
625 E Beale St.
Kingman, Arizona 86401
RE: Qualifications and Experience – Questions 1-5 and 8
Dear Ms. Ulman,
Thank you for the opportunity for University Termite and Pest Control, Inc. to submit for
your review our comprehensive pest management proposal for the Mohave Educational
Services Cooperative.
University Termite and Pest Control, Inc. was founded in 1974 by Rick Rupkey, Sr. and
named after the University of Arizona. Incorporated in 1980 and following a presidential
mandate in 1979, we removed all power spray equipment and adopted the U.S. Federal
Integrated Pest Management (IPM) guidelines for all services performed. We decided it
was both in the public’s best interest as well as environmentally practical to perform
pest management services without the hazard of traditional routine pest control
applications.
During our 50+ years in the industry, we have provided pest, weed, termite, and bird
control services and look forward to continuing to offer these services through the
Mohave Cooperative. We feel that our half century of experience makes us extremely
qualified to handle any and all pest issues presented to us within the state of Arizona.
We are also a small business and have not had any past or pending litigation of
mediation involving our firm in the last 5 years. All of the chemicals that we use have
gone through EPA testing to ensure the highest level of safety possible.
University Termite and Pest Control, Inc. was the first pest management company in
Arizona nationally certified “Green” by the National Pest Management Association’s
Quality Pro program. Quality Pro is a comprehensive program requiring additional
company practices, training, procedures, and protocols. The U. S. Environmental
Protection Agency, U. S. Department of Agriculture, Dr. Albert Greene of the U.S.
General Services Administration and numerous colleges have developed this program.
In 2006, University Termite & Pest Control, Inc. received accreditation and membership
from the National Pest Management Association in Quality Pro, the mark of excellence
in pest management. Additionally, we undertook testing and certifications from Quality
~tifiiversit)t.
Pro for their higher levels of pest management programs – Quality Pro Schools and
Quality Pro Green (now called GREEN PRO). Although testing of employees and
certification by Quality Pro is exempt in Arizona, we implemented and mandated that all
employees test and pass these additional guidelines and protocols. We feel it is our
responsibility to perform pro-active environmentally sensible pest management
programs to all.
Thank you for taking the time to review this information. As Contract Coordinator, I can
confirm that I am both authorized to submit a proposal on behalf of University Termite
and Pest Control, Inc., and that we are fully capable of providing all of the services
requested.
Sincerely,
Stefan Moreno
Stefan Moreno
Contract Coordinator
Pest Manaaement Divisio·
10 W. Washingtort-:-St #450 , P.hoenix,
Phone: 602-542-3578 Fax: 602-542
https://agr:iculture.az.gov .gov
TERMITE & P
Business License Number: 4114
97, and is auth
Printed By: 4114
E~TOMOLOGICAL SOCIETY OF AMERICA.
ACE
Associate
Certified
Entomologist
RECOGNIZES
Stefan 9vtoreno
ASAN
ASSOCIATE CERTIFIED ENTOMOLOGIST
AS RECOGNIZED BY THE ESA CERTIFICATION PROGRAM
CERTIFICATION NUMBER Jl.20703
CERTIFICATION DATE 3/31/2023
DIRECTOR, CERTIFICATION BOARD
Bird Barrier®
Certified Bird Control Specialist
Stefan Moreno
University Termite And Pest Control
Has been fully trained in all aspects of Integrated Bird Control, is a certified bird product installer,
and hereby agrees to subscribe to the standards set forth in the Bird Barrier training program.
Instructor's
Bird Barrier America, 20925 Chico Street, Carson, CA 90746
Presenting this certificate of excellence to
University Termite & Pest Control, Inc.
in acknowledgment of your continuing efforts toward professional excellence
in the pest management industry by meeting the requirements to provide
QualityPro Schools Certified Service.
the mark of excellence
in pest management
OFFICIAL SIGNATURE
EXPIRES 1/2025
QualityPro is pleased to recognize
University Termite & Pest Control, Inc.
for
FIFTEEN YEARS
of accreditation with QualityPro.
Thank you for your lasting commitment toward professional
excellence in the pest management industry
Endorsed by
@NPMA
Nat ional Pest Management Association
NPMAQualityPro.org
OFFICIAL SIGNATURE
(
)
A z
p
p
□
/\RIZON/\PEST
PROFESSIONAL ORGA IZATION
This certifies that
University Termite and Pest Control, Inc
Is a Member of the
Arizona Pest Professional Organization (AzPPO)
2024-2025
WITH ALL THE RIGHTS AND PRIVILEGES PERTAINING THEREOF
Aust! n Burns
Paul Davis
AzPPO President
AzPPO Secretary
Form W-9
(Rev. March 2024)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
Go to www.irs.gov/FormW9 for instructions and the latest information.
Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Fann, below.
Give form to the
requester. Do not
send to the IRS.
1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregarded
entity's name on line 2.)
University Termite and Pest Control
2
Business name/disregarded entity name, if different from above.
(,j
3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check
4 Exemptions (codes apply only to
<I>
C1I
only one of the following seven boxes.
certain entities, not individuals;
co
0.
□
D C corporation
0 S corporation
D Partnership
D TrusVestate
see instructions on page 3):
C
Individual/sole proprietor
0
. <n
□ LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership)
Exempt payee code (if any)
<I> i::
---
g; .Q
Note: Check the "LLC" box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax
... t
classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate
Exemption from Foreign Account Tax
o 2
box for the tax classification of its owner.
Compliance Act (FATCA) reporting
'E 't;
□ Other (see instructions)
code (if any)
't: .s
c.. 0
$:
3b If on line 3a you checked "Partnership" or "Trust/estate," or checked "LLC" and entered "P" as its tax classification,
(Applies to accounts maintained
~
and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check
~
this box if you have any foreign partners, owners, or beneficiaries. See instructions
□
outside the United States.)
<I>
5 Address (number, street, and apt. or suite no.). See instructions.
Requester's name and address (optional)
<I>
(/)
3930 E Tennessee St
6
City, state, and ZIP code
Tucson, AZ 85714
7
List account number(s) here (optional)
■:l:li ...
Taxpayer Identification Number (TIN)
I Social security number
I
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
[Il]-ITJ-1
I I I I
or
I Employer identification number
Note: If the account is in more than one name, see the instructions for line 1 . See also What Name and
Number To Give the Requester for guidelines on whose number to enter.
8
6 -
0
3
7 9
8
9 6
Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form Qf any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and , generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later.
Sign
Signature of
Here
U.S. person
~~
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
What's New
Line 3a has been modified to clarify how a disregarded entity completes
this line. An LLC that is a disregarded entity should check the
appropriate box for the tax classification of its owner. Otherwise, it
should check the "LLC" box and enter its appropriate tax classification.
Cat. No. 10231X
Date
9/8/2025
New line 3b has been added to this form . A flow-through entity is
required to complete this line to indicate that it has direct or indirect
foreign partners, owners, or beneficiaries when it provides the Form W-9
to another flow-through entity in which it has an ownership interest. This
change is intended to provide a flow-through entity with information
regarding the status of its indirect foreign partners, owners, or
beneficiaries, so that it can satisfy any applicable reporting
requirements. For example, a partnership that has any indirect foreign
partners may be required to complete Schedules K-2 and K-3. See the
Partnership Instructions for Schedules K-2 and K-3 (Form 1065).
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS is giving you this form because they
Form W-9 (Rev. 3-2024)
Tab 2c
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR
ADDL SUBR
LTR
INSD WVD
PRODUCER
CONTACT
NAME:
FAX
PHONE
(A/C, No):
(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED
INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER
POLICY EFF
POLICY EXP
TYPE OF INSURANCE
LIMITS
(MM/DD/YYYY)
(MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE
$
DAMAGE TO RENTED
CLAIMS-MADE
OCCUR
$
PREMISES (Ea occurrence)
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$
PRO-
POLICY
LOC
PRODUCTS - COMP/OP AGG
JECT
OTHER:
$
COMBINED SINGLE LIMIT
$
(Ea accident)
ANY AUTO
BODILY INJURY (Per person)
$
OWNED
SCHEDULED
BODILY INJURY (Per accident)
$
AUTOS ONLY
AUTOS
HIRED
NON-OWNED
PROPERTY DAMAGE
$
AUTOS ONLY
AUTOS ONLY
(Per accident)
$
OCCUR
EACH OCCURRENCE
CLAIMS-MADE
AGGREGATE
$
DED
RETENTION $
PER
OTH-
STATUTE
ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS below
INSURER(S) AFFORDING COVERAGE
NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
CERTIFICATE HOLDER
CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
8/7/2025
(520) 467-6091
(520) 571-9667
22543
University Termite And Pest Control Inc & Horn Pest
Management PLC
3930 E Tennessee
Tucson, AZ 85714-2148
15954
A
2,000,000
X
X
20-CP-003346174-5
8/12/2025
8/12/2026
100,000
10,000
2,000,000
4,000,000
4,000,000
1,000,000
A
X
X
20-A-003346175-5
8/12/2025
8/12/2026
2,000,000
A
X
20-CU-003346176-5
8/12/2025
8/12/2026
2,000,000
10,000
B
X
KWC1402204
8/12/2025
8/12/2026
1,000,000
1,000,000
1,000,000
A Rented/Leased Equip
20-CP-003346174-5
8/12/2025
Limit
100,000
RE: Mohave Contract #16L-UTPC-1224
Subject to Policy Terms, Conditions and Exclusions.
Krista Horn & Ryan Horn are excluded from the Workers Compensation policy;
Horn Pest Management PLC is a named insured on the Auto, General Liability and Umbrella policies only.
SEE ATTACHED ACORD 101
Mohave Educational Services Cooperative, Inc
211 N. 7th Street
Kingman, AZ 86401
UNIVTER-01
BRITTANYKOCIS
NFP Property & Casualty Services, Inc.
6992 East Broadway Boulevard
Tucson, AZ 85710
CynDee Graves
cyndee.graves@nfp.com
SECURA Insurance Company
AmTrust Insurance Company
X
8/12/2026
X
X
X
X
X
X
X
ACORD"
I
~
I
~
□
□
~
~
Fl
□
□
~
~
~
~
~
~
~
~
~
I
I
I
□
I
FORM NUMBER:
EFFECTIVE DATE:
The ACORD name and logo are registered marks of ACORD
ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE
FORM TITLE:
Page of
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
ACORD 101 (2008/01)
AGENCY CUSTOMER ID:
LOC #:
AGENCY
NAMED INSURED
POLICY NUMBER
CARRIER
NAIC CODE
© 2008 ACORD CORPORATION. All rights reserved.
NFP Property & Casualty Services, Inc.
UNIVTER-01
SEE PAGE 1
1
SEE PAGE 1
ACORD 25
Certificate of Liability Insurance
1
SEE P 1
University Termite And Pest Control Inc & Horn Pest Management PLC
3930 E Tennessee
Tucson, AZ 85714-2148
Pima
SEE PAGE 1
BRITTANYKOCIS
1
Description of Operations/Locations/Vehicles:
Certificate Holder is Additional Insured with respects to General Liability per endorsement CG2010 07-04 attached. Ongoing and
Completed operations applies per endorsements CG2010 07-04 and CG2037 07-04 attached. Primary and Non-Contributory applies
per endorsement CGE2266 2402 attached. Waiver of Subrogation applies with respects to General Liability per endorsement CG2404
12-19 attached.
Certificate Holder is Additional Insured with respects to Auto Liability per endorsement CAE0131 1508 attached. Primary and
Non-Contributory applies per endorsement CAE0131 1508 attached. Waiver of Subrogation applies with respects to Auto Liability
per endorsement CAE0131 1508 attached.
Waiver of Subrogation applies with respects to Workers Compensation per endorsement WC000313 04-84 attached.
~
ACORD"
~
I
CAE 0131
Includes copyrighted material of Insurance Services Offices, Inc., with its permission.
Page 1 of 2
1508
© 2015, SECURA Insurance Companies
THIS ENDORSEMENT CHANGES YOUR POLICY. PLEASE READ IT CAREFULLY.
AUTO ADDITIONAL INSURED WRAP
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by
the endorsement.
A. AUTOMATIC ADDITIONAL INSURED – PRIMARY AND NONCONTRIBUTORY
SECTION II – COVERED AUTOS LIABILITY COVERAGE, subsection A. Coverage, paragraph 1. Who Is An
Insured is amended to add:
d. (1) Automatic Additional Insured – Primary And Noncontributory
Any person or organization is an additional insured when you and such person or organization have
agreed in writing prior to a loss that such person or organization be added as additional insured on your
policy. Such person or organization is an additional insured only with respect to liability for “bodily injury” or
“property damage” resulting from the ownership, maintenance or use of a covered “auto”, provided the
“bodily injury” or “property damage” is caused, in whole or in part, by you or by those acting on your behalf.
This insurance is primary and is not contributing with any other insurance carried by the additional insured.
(2) Blanket Lessor Additional Insured Provisions
If the additional Insured is a lessor of a “leased auto”;
(a) Coverage
i.
Any “leased auto” that is a covered “auto” will be considered a covered “auto” you own and not a
covered “auto” you hire or borrow.
For a covered “auto” that is a “leased auto” Who Is An Insured is changed to include as an
“Insured” the lessor.
ii.
The coverages provided under this endorsement apply to any “leased auto” until the policy
expiration date, or when the lessor or his or her agent takes possession of the “leased auto”,
whichever occurs first.
(b) Loss Payable Clause
i.
We will pay, as interest may appear, you and the lessor for “loss” to a “leased auto”.
ii.
The insurance covers the interest of the lessor unless the “loss” results from fraudulent acts or
omissions on your part.
iii. If we make any payment to the lessor, we will obtain his or her rights against any other party.
(c) The lessor is not liable for payment of your premiums.
(d) Additional Definition
As used in this endorsement:
“Leased auto” means an “auto” leased or rented to you including any substitute, replacement or extra
“auto” needed to meet seasonal or other needs, under a leasing or rental agreement that required you
to provide direct primary insurance for the lessor.
Policy No. A3346175
CAE 0131
Includes copyrighted material of Insurance Services Offices, Inc., with its permission.
Page 2 of 2
1508
© 2015, SECURA Insurance Companies
B. WAIVER -- TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US
SECTION IV – BUSINESS AUTO CONDITIONS, subsection A. Loss Conditions, paragraph 5. Transfer Of Rights
Of Recovery Against Others To Us is amended to add:
We waive any right of recovery we may have against any person or organization when you and such person or
organization have agreed in writing in a contract or agreement that such person or organization be waived from
recovery because of payments we make for injury or damage arising out of an "accident" and resulting from the
ownership, maintenance or use of a covered "auto". However, our rights may only be waived prior to the “accident”
for which we make payment under this Coverage Part. The insured must do nothing after a loss to impair our
rights.
POLICY NUMBER: 20-CP-003346174-5
COMMERCIAL GENERAL LIABILITY
CG 20 37 07 04
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 20 37 07 04
© ISO Properties, Inc., 2004
Page 1 of 1
–
ADDITIONAL INSURED
OWNERS, LESSEES OR
–
CONTRACTORS
COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s):
Location And Description Of Completed Operations
Any entity required to be added as addi-
tional insured in a written agreement
signed prior to a loss, for all jobs
completed on or after the inception of
this policy
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
–
Section II
Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only with
respect to liability for "bodily injury" or "property dam-
age" caused, in whole or in part, by "your work" at
the location designated and described in the sched-
ule of this endorsement performed for that additional
insured and included in the "products-completed
operations hazard".
□
POLICY NUMBER: 20-CP-003346174-5
COMMERCIAL GENERAL LIABILITY
CG 24 04 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 24 04 12 19
© Insurance Services Office, Inc., 2018
Page 1 of 1
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
ELECTRONIC DATA LIABILITY COVERAGE PART
LIQUOR LIABILITY COVERAGE PART
POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES
POLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
RAILROAD PROTECTIVE LIABILITY COVERAGE PART
UNDERGROUND STORAGE TANK POLICY DESIGNATED TANKS
SCHEDULE
Name Of Person(s) Or Organization(s):
Blanket as required by written contract
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
–
Section IV
Conditions:
We waive any right of recovery against the person(s)
or organization(s) shown in the Schedule above
because of payments we make under this Coverage
Part. Such waiver by us applies only to the extent that
the insured has waived its right of recovery against
such person(s) or organization(s) prior to loss. This
endorsement applies only to the person(s) or
organization(s) shown in the Schedule above.
Pricing Information
Price Workbook Instructions
(Place after Tab 3a)
Price Workbook Summary Section Two -
Lodging, M&IE. Mileage. Mobilization, and
Travel/Drive Rates (Cont'd.)
•
Lodging, meals and incidental expenses, mileage, mobilization, or travel/drive rates shall be included
in the Summary Section Two worksheet of the 25J Pest Control Services workbook.
•
Transportation charges (airfare, car rental, etc.) shall be at rates generally acceptable for business
class travel. Indicate when such fees are applicable in the pricing workbook.
•
For convenience, reimbursements at rates as per the General Accounting Office's publication: State of
Arizona Accounting Manual (SAAM) - Travel Policy: Section IID - section II, are preferred. The Travel
Policy is available for download at htt12s://gao.az.gov[travelftravel-ioformatign. You may elect to use
other rates. If you are charging state rates, you do not need to submit the State of Arizona
reimbursement rate information. Indicate that you are using current state rates in the workbook.
•
The Mohave administration fee is not charged on transportation, mileage, lodging, M&IE. 7he Mohave
administration fee is charged on travel/drive rates and mobilization.
•
If rates are not specified for these reimbursements, charges will not be allowed.
price Workbook Summary Section Three - Fees
•
All cells that require information are highlighted in yellow.
•
Each cell contains instructions explaining what information is required.
•
Replace the instructional text by typing your information into each cell.
•
If the information does not apply, enter "N/A".
•
Add additional line items as necessary to describe all of your fees and service rates.
•
The Mohave price shall include Mohave's 1 % administration fee.
Price Workbook Summary section Four - Service and Labor Rates
•
All cells that require information are highlighted in yellow.
•
Each cell contains instructions explaining what information is required.
•
Replace the instructional text by typing your Information into each cell.
•
If the information does not apply, enter "N/A".
•
Add additional line items as necessary to describe all of your labor rates.
•
The Mohave price shall include Mohave's 1% administration fee.
Price Workbook Summary Section Five - Applied Pest Control services Discount Information
•
All cells that require information are highlighted in yellow.
•
Each cell contains instructions explaining what information is required.
•
Replace the instructional text by typing your information into eadl cell.
•
If the information does not apply, enter "N/A".
•
Include the name of the applied pest control service(s), and discount.
•
Enter in any fixed pricing as "Fixed" in the Discount column.
•
Add additional line Items as necessary to describe all of your product lines.
•
The Mohave ptice shall include Mohave's 1% administration fee.
Price Workbook Summary section Six - Volume Discount Information
•
All cells that require information are highlighted in yellow.
•
Each cell contains instructions explaining what information is required.
•
Replace the instructional text by typing your Information into each cell.
•
If the information does not apply, enter "N/A".
•
Include the purchase level necessary to qualify for the discount, as well as the additional discount
amount.
•
Add additional line items as necessary to describe all of your volume discounts.
RFP 25J~0911 : 33
Pricing Information
Price Workbook Instructions
(Place after Tab 3a)
Price Workbook Summary Section Seven - Maintenance Information
All cells that require information are highlighted ln yellow .
Each cell contains instructions explalning what information is required .
Replace the Instructional text by typing your information into each cell.
If the information does not apply, enter "N/A" .
•
•
•
•
• Include the brief description of maintenance/service(s), and frequency maintenance/service(s) will
offered including, but not limited to: monthly, bi-monthly, or any other increments. Add the costs for
the respective maintenance.
•
•
Add additional line items as necessary to describe all of your volume discounts .
The Mohave price shall include Mohave's 1 % administration fee .
Pest Control Services Pricing
•
Your firm's response to Tab 2a, Question 4, shall match the pricing workbook information. Do not
enter both MSRP Price and Fixed price for any single item,
•
As applicable, include the Part Number or Application Number, Application/Service Description, Unit of
Measure for each product or service offered in the "PART NUMBER or APPLICATION NUMBER",
"APPLICATION/ SERVICE DESCRIPTION", and "UNIT OF MEASURE" columns.
•
Add additional line items as necessary.
•
Manufacturers and discounts offered should match those provided in the price workbook Summary
Section Five.
•
The Mohave price shall include Mohave's 1% administration fee.
•
If you are offering Percent off MSRP pricing, enter the pricing information in the columns titled
"MSRP PRICE (Retail or List Price)" and "DISCOUNT". The "Price including MESC Admin
Fee", column contains a formula that will automatically apply the discount from the "Discount" column
to the MSRP price contained in the "MSRP Price" column.
•
Do not enter information into the cells contained in the "Price including MESC Admin Fee"
column. Doing so will override the built-in formula.
•
Delete, if MSRP pricing is provided, the "Fixed Price (With Admin. Fee)" Column.
•
If you are offering Fixed pricing, enter the pricing information in the column titled "Fixed Price
(With Admin. Fee),"
•
Delete, if Fixed pricing is provided, the "MSRP PRICE", "DISCOUNT", "Mohave Price (with Adm in. Fee)"
columns.
•
Additional
price schedule(s) (e.g., manufacturer's suggested retail
price lists)
may
be
provided. However, all price schedule(s) shall follow the format, and provide the information detailed
above.
Electronic Pricing Formats
Mohave provides its members access to searchable electronic pricing under an awarded contract so member
may perform their due diligence. Preferred acceptable electronic pricing formats are:
o
Excel formatted workbooks that are unsecured.
o
PDF formatted documents that are unsecured and searchable.
Manually scanned, unsearchable and/or unreadable pricing pages are not considered
an acceptable electronic pricing format.
RFP 25J-0911 • 34
Tab 4: Supporting
Contract Documents
Tab 4a
Supporting Contract Documents
Firm Information, Order Processing, Individual Contact,
and Customer Support Information
(Place after Tab 4a)
1. Contact information for firm's headquarters:
PhysicalAddress "7,>o t., 1'e.4 &"trle.e. n, / Tu.c, ..... ,
Pt'Z... gr7 l"-\
Mail Address, if different. __ _
Main Phone Number ( S~O) ,,, -"\ \ "\6
Website
W\u'-'>, b<t y.e. ~i -t r--et.. l..,otM.
2. Contact information for firm's Arizona branch office:
Physical Address _S_~
___ O\.._~_c,..._bt,_v_-t.. _______________ _
Mail Address, if different._'lt-____________________
'' __
_
,,
IJ
Main Phone Number _______________________ _
~
~
Website, if different _______________________ _
Add additional contact Information if firm has more than one Arizona branch office.
3. Contact information for purchase orders:
~\
Physical Address "39'30 ~.
1-t""-11\t.SJ-t.e...
• ✓ T~t.,C c,,-. 1 Kl,.
Email Address
'IJv... ortk.o Q.be.petff~e.,~u,~
Attention of Stt...14'"'-
Me t""ctPO
4. Payment remittance address "1 't> l) \;.. lt"'- ..... f.,,f(t, t_ rt
Attn: ___________________________ _
City 7"'-Cr,&OI\.
State A z_
Zip ____,;;;g;;..._(_?_/_"f_
Telephone (invoice questions) ________ _
5. Provide Arizona Transaction Privilege (sales) Tax License Number: ----'-tJ__L_/_,:A'+,------,,-----
Do you collect city, county, and/or other local sales tax in Arizona?
Yes_
No L
If yes., please check one:
□ Our combined state, city, county, and/or other local sales tax rate is _ % (loral rate).
□ The sales tax rate varies by the location (e.g., ship to rate). Provide additional
information below:
RFP 25J~0911 I 35
520-886-4146
Supporting Contract Documents
Firm Information, Order Processing, Individual Contact,
and Customer Support Information
(Place after Tab 4a)
6. Contacts for Mohave:
S
Main Mohave representative contact:
'e. f -.."' M Ort ',,A,.,O
( Shall be the main point of contact for members and be responsible for member information requests.)
Title t O"'-\r-c1.<.~ Lo or-J i"-u..~ or-
Email address s ~
or-t~@bt.et. ff .f'r:t t.. (.., 0 ~
Phone number ( S~O) 7~o ... l'ib 'l
Fax ( 5?.0) '1'\)-1, 9 7
Contract Administrator contact: _~
____
1'e.
___ f_~ __ M_o_~
______________ _
( Shall be the main point of contact for contract information requests.}
,,
i'
\\
,1
Title ____________ Email address -----------.-.-
,,
,,
\°'
Phone number ________ _.Fax _____________ _
Accounting contact: ..,.V'""'Q, .... t=t"-r;_e.___,:~..:.;c:...::.;e;;;;.;c,@;..i..;.. _________________
_
( Shall be the main point of contact for accounting issues.)
Title Of'ftce
M...."'-t:fj-t..r-
Email address V ~c:.eJo@..be,£e-.tl .f n,.e.. Uu'o\
Phone number ( 5 ;:tO) e' e' fr 'i \ ':\/,
Fax ( .S-;.o) '1 'i \ -7 t t'J
Open Order /Unresolved Invoice Report: _.S,--=--~=-~--....eM......;:;:o!t.:r-_'-Jo.D=--:=-----------
( Shall be the main point of contact regarding open orders and status reports.)
\'-
h
,\
Title --------------,1-r--Emall address __________
____,...,.
~
~
J
Phone number _________ Fax _____________ _
Audit contact: S..\-e..-f 4@!':
M-oe:fLy,;o
(Shall be the main point of contact for audit {equests and clarifir.ations.}
\\
\1•
"'-
Title ----------~-Email address ----------.....-
,,
Phone number''
Fax --------------
Re con ci Ii at ion contact: ~-\,e.f .,_..._
M. d>r-€"'-1>
( Shall be the main point of contact for reconciliation report requests and/or clarifications and payment
of administ(ation fees.)
\\
1 •
\
''
Title '
Email address ----------~
,,
'
,,
I
Phone number __
__,.. ______ Fax _____________ _
Escalation contact: ""i(.~
l,o,,,"4\_f e d
( Shall be the main point of contact when an issue needs to be escalated above the main contact and/or
contract administrator for the RFP/contract. This contact shall be a different individual than
those named for the contacts listed above and who is authorized to make decisions for the
Orm.)
Title O y u.._-\ i .......
"""-" ~
Email addr~ "l
0 "'- t e .--'r e be re r-1-r rE'Gc-0 ""
Phone number ( $~0) C'( g(r, ~\ 16.__ Fax ( S1-0) Y~\ ... 1,tJ
RFP 25J-0911 ' 36
Supporting Contract Documents
Firm Information, Order Processing, Individual Contact,
and Customer Support Information
(Place after Tab 4a)
Provide the requested customer support information for warranty guarantee of service, and
maintenance service offered by your firm, as applicable.
Do you provide warranty, guaran~ of all services (call-back), and maintenance for the products/services
in the proposal?
(!Yes, the following is applicable to our offer. (If yes, please provide the information below.)
□No, the following is not applicable to our offer.
Describe the steps a member should take to activate a warranty and how they obtain warranty and/or
guarantees for services and for products sold under an awarded contract.
A\\ e~o se.r-"n.t.1 \....tA.,\#4. o.. 'Jo-J .. ., ,\Ae,,r--.o-tt.. -1,t. c..\,'-~ cW'\ te..H ot\'"'
-ttl
k,,f\t., "-"\~b«f'- or wrr\-t °'" e.~..; io
Lt..t
w~""-i
vtcH.
,~~"'4\e. • ~~-t.s ~
or-
IM~ "ti be. ~~e.erl. ,,h.p•-•,t,,llf'.i "'-f-"
1~ drb,,.t,, s\~ -.,8c-t-e~ a-..vvl A7_ Q'lM. t....,! rt-,o.rrJ.•~
Wt!Jocl ,Jesh••~"'J ~°""'"'"s\M. f"°t•f4.IS.
Provide the name and address of the facility that will provide warranty and/or guarantees for service, under
an awarded contract. Additipnally, provide a contact person and phone number for warranty and/or
guarantees services. If there is more than one facility, provide the names and addresses for all facilities.
Attach a list if necessary.
,,.._,..,," offrd...- 1110 £. l:l""-""~,ste ~r. , T'-\.c.t~, Ire t"J'i 19
• C..O "'~➔ tt.r-C °"" w ;\\ E,t. ~"'-t. Sc..\ ti rt.(<'""
or-t' r ..... 1111}' h" o I ~
i',... ..J.~
o,.,re.t.~+, bowtlf.er ~ ,f cr,,r ,Ar.lf ... ~<1\
yt.Nt"-M.t e""~ tAft, "'11iS~ i~t.,
C. \,,e ... .\.
Do you provide technical assistance via phone? )pves
□No
If yes, provide a phone number and
contact.
S'fff-."'
M& ~
c. SM) ,ro- l'f ,~
How many technicians are located at each warranty/service facility that would serve a Mohave contract?
lV "It(.". 5
o..i ~~ fS(fi-c.e..,., S ~ds -➔ t~r.,. c,Pf\-C.l
,
What is your service response time for metropolitan areas (e.g., Phoenix, TuC5011) and rural areas?
-a..'1 \...ov..1'-~
~ ~, -,.,... e~~e--a-tt• vtl1,.,;..
""-<-¼,--1) o....eoJ. 1 a-.. ~'+
-).1.\ "'-e1v..r.:r fo~ tt~t,,,,.Li~..J IA. ,~Nill
fA.r-fl..O.J.
RFP 251-0911 : 37
Tab 4b
Supporting Contract Documents
Sample Supplemental or End-User Agreement(s) -
(Place after Tab 4b)
Will members be required to sign supplemental or end-user agreements (sales, maintenance)?
(See 3.1 Contract vendor contract documents in the Special Terms and Conditions)
tJjYes □No
If yes, review/revise your agreement(s) for terms that conflict with the Mohave terms and
conditions. Review for the following common issues:
Acceptable agreements shall include:
o
Non-appropriations clause;
o
Contract or agreement must be governed by the laws of the State of Arizona;
o Net payment is thirty (30) days.
Agreements shall not include:
o
Terms beyond one year;
o Waiver of right for a jury trial;
o
Requirement of upfront payment by member when purchase order is placed;
o
Entire agreement language (Entire agreement language may be allowed, if the following
is included in a revised agreement "Terms and Conditions of RFP 25J-0911, any best and
final offers, and member purchase order'');
o
Auto-renewal language.
Attach your reviewed/revised agreement(s). Unacceptable agreement(s) may render your
proposal non-responsive. Do not assume a Request for Best and Final Offer will be issued to
resolve conflicts within your agreement(s).
RFP 25J-0911 · 38
www.bepestfree.com
1-520-886-4146
September 9, 2025
Ms. Christina Ulman
Contract Specialist
Mohave Educational Services Cooperative
625 E Beale St.
Kingman, Arizona 86401
RE: Mohave Contract Precedence
Dear Ms. Ulman,
This letter is to verify that University Termite and Pest Control, Inc. recognizes that, in
the event of a conflict in contract terms, the Mohave contract terms and conditions will
supersede University Termite and Pest Control’s terms and conditions.
Sincerely,
Stefan Moreno
Stefan Moreno
Contract Coordinator
~tifiiversit)t.
INTEGRATED PEST MANAGEMENT PROPOSAL
FOR
SUBMITTED BY
UNIVERSITY TERMITE
&
PEST CONTROL, INC.
3930 East Tennessee Street
Tucson, Arizona 85714-2148
(520) 886-4146
Prepared by
Stefan Moreno
Contract Coordinator
Ufii Ve rs i t)lc.
Termite &
Pest Control
2
UNIVERSITY TERMITE & PEST CONTROL, INC.
QUALIFICATIONS STATEMENT
Table of Contents:
Page
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Scope of Work. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Additional Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Cost of Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Special Services / As Needed Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Sensitive Issues – Rodent Cleanup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
3
www.bepestfree.com
1-520-886-4146
xxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxx
xxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx
Dear xxxxxxxxxxx,
Thank you for the opportunity for University Termite and Pest Control, Inc. to submit for
your review our comprehensive pest management proposal for the campus facilities.
University Termite and Pest Control, Inc. is the first pest management company in
Arizona nationally certified “Green” by the National Pest Management Association’s
Quality Pro program. Quality Pro is a comprehensive program requiring additional
company practices, training, procedures, and protocols. The U. S. Environmental
Protection Agency, U. S. Department of Agriculture, Dr. Albert Greene of the U.S.
General Services Administration and numerous colleges have developed this program.
In 2006, University Termite & Pest Control, Inc. received accreditation and membership
from the National Pest Management Association in Quality Pro, the mark of excellence
in pest management. Additionally, we undertook testing and certifications from Quality
Pro for their higher levels of pest management programs – Quality Pro Schools and
Quality Pro Green (now called GREEN PRO). Although testing of employees and
certification by Quality Pro is exempt in Arizona, we implemented and mandated that all
employees test and pass these additional guidelines and protocols. We feel it is our
responsibility to perform pro-active environmentally sensible pest management
programs to all.
Sincerely,
Stefan Moreno
Stefan Moreno
Contract Administrator
smoreno@bepestfree.com
(520) 886-4146, Extension 7204
Az PMD License #4114
~ilfiiversit)t
4
SCOPE OF WORK
PROGRAM GOALS:
1. Reduce pest sightings on facility contracted areas to zero.
2. To identify and document conditions contributing to pest "site carrying
capacity" within contracted areas.
3. To establish a preventative maintenance program to exclude pests from these
facilities.
PROGRAM IMPLEMENTATION:
Complaints of infestations other than German cockroaches generally arise from
pests that are invading buildings from the exterior landscape. The exterior treatment
will consist of inspecting the facilities covered by the contract. During this inspection,
insect resource and reservoir sites will be identified and serviced using non-chemical
means when appropriate. If University Termite and Pest Control, Inc., feels a pesticide
treatment is warranted on the interior, servicing recommendations will be submitted.
Additionally, conditions conducive to insect/rodent habitation will be documented and
reported to Staff.
Interior treatment will involve a visual inspection of all facilities covered by the
contract. Special attention will be given to food handling (kitchen, cafeteria, etc.),
storage, janitor closets, and restroom facilities. Monitors will be discreetly placed in
areas where infestations are most likely to occur. During this inspection, insect
resource and reservoir sites will be identified and serviced using non-chemical means
when appropriate. Additionally, conditions conducive to insect/rodent habitation will be
documented and reported to Staff.
Pesticide formulations will not be applied inside the facilities without approval.
Non-chemical methods include physically removing infestations (using vacuums
where practical), removing webs, and installing monitors to check further pest activity.
Other non-chemical methods also include recommending changing the physical
attributes of an area to remove insect attraction (example: recommending installation of
zero clearance door sweeps or converting exterior light bulbs from mercury or halogen
to sodium lights), or other methods as needed.
If a chemical treatment on the interior is required, it will be done using non-
odorous methods such as crack and crevice, baiting (in containerized, paste, or dust
formulations), and residual spot treatments. Inside facilities, particularly classrooms,
baiting will be the primary means of treatment. This type of monitoring program,
coupled with the above methods will allow the servicing technician to minimize chemical
usage, make precise applications and give the District the low visibility service it
desires.
These methods ensure that chemicals (if needed) are applied to the areas where
insects breed/harbor, and virtually eliminate odors and chemical exposures normally
associated with pesticide applications.
5
Accurate record keeping and written instruments of communication are essential
to the successful implementation and continuation of an IPM program. Accomplishing
this is our "Quality Assurance Log Report System." This system consists of a logbook
containing:
➢ Customer communication sheet on which pest sightings are reported to the
University Termite & Pest Control Route Manager.
➢ Detailed outline of service with maps showing locations of pest control devices.
➢ Pest Control Service, Inspection, & Sanitation Reports with recommendations to be
reviewed with Staff at the completion of each service visit. One copy of each report
would be forwarded to Facilities Management and University Termite & Pest
Control's Corporate Office.
➢ Tabbed filing system to allow quick access to these reports. The records become a
complete service history and insure uniformity in service.
➢ Labels and Material Safety Data Sheets (MSDS) for any pesticides that may be
used.
ADDITIONAL SPECIFICATIONS
1. Service Schedule. Monthly service will be performed on a regularly
scheduled basis, the same day each month (I. e. first Monday, second Wednesday,
etc.), for each site. If the regularly scheduled day falls on a holiday, prior arrangements
for rescheduling service will be made. University Termite & Pest Control will provide the
schedule to the District upon award of the contract and meeting with designated Staff.
2. Reporting Procedures. Service shall be performed by a specially trained
Arizona State Licensed Technician, who will report to the designated Staff at the
beginning and end of each service call. A verbal and written report of findings and
service will be provided at that time.
3. Covered Areas. Service will include all structures on the School campuses,
Maintenance, Transportation, District Administration, Education & Health Complex, and
adjacent landscaped areas.
4. Covered Pests. Pests covered under monthly service are: Cockroaches (all
species), Spiders, Scorpions, Ants, Crickets, Centipedes, Millipedes, Silverfish,
Earwigs, Pillbugs, Mice, Packrats, and Wasps.
5. Other Areas and Pests. Areas and pests not covered by this proposal
experiencing problems with pests not listed in paragraph 4 such as bees, gophers, etc.
will be serviced at rates listed according to the Mohave Educational Services
Cooperative contract #16L-UTPC-1224 with a minimum of one hour per service visit.
These areas and pests not covered by this proposal may also be addressed on a "as
needed or on call " basis, or an amendment to the contract.
6. Housekeeping. If sanitation or other in-house factors become a problem to
the extent that University Termite & Pest Control, Inc., cannot maintain an effective pest
control program, it is the responsibility of the District to assure that these factors are
corrected.
6
7. Methods. University Termite & Pest Control, Inc., shall determine the most
effective pest control methods. These methods will be in strict accordance with all
Federal, State, and local laws & regulations.
8. Service. Monthly service at contracted sites is to consist of exterior and
interior inspection of the facilities covered on the site. All food handling areas will be
serviced monthly. All non-emergency reports of pest activity shall be noted in Section 1
of the Quality Assurance Log Reporting System by school staff. Insect Monitors will be
placed in these areas as appropriate for tracking pest activity. With a monitoring system
in place, pesticides need not be applied unless absolutely necessary, and if necessary,
the application is precisely aimed toward the target pest by being placed in the areas
where the pest is breeding/harboring. If a pesticide application on the interior is
deemed necessary:
➢ University Termite and Pest Control, Inc. (UTPC) will notify the client as soon
as possible. Posting will be performed 72 hours in advance per Arizona
Revised Statutes. The School Administrator or designee will notify students
48 hours in advance of pesticide application per Arizona Revised Statute.
➢ The District will notify UTPC to service specified areas upon next regularly
scheduled service visit unless it is deemed an emergency application.
➢ In the case of an emergency application (infestation poses immediate
physical or health hazard), UTPC will notify designated personnel, treat the
specific site and post the area according to Arizona Revised Statute.
Quality Assurance Log Reports will be completed at the end of each service visit as
required.
9. Pesticide Use. University will adhere to the following rules for pesticide use:
➢ Approved Products. UTPC will not apply any pesticide product that has not
been submitted with their proposal, or approved by the client.
➢ Pesticide Storage. UTPC will not store any pesticide product on client
premises.
➢ Application by Need. Pesticide application shall be according to need and not
by schedule. As a general rule, application of pesticides in any inside or outside area
will not occur unless visual inspections or monitoring devices indicate the presence of
pests in that specific area. Preventative pesticide treatments of areas where
surveillance indicates a potential insect or rodent infestation are acceptable on a case
by case basis. Approval will be obtained from the District prior to any preventative
pesticide application. When pesticide use is necessary, UTPC will employ the least
hazardous material, most precise application technique, and the minimum quantity of
pesticide necessary to achieve control.
10. Insect Control. UTPC will use non-pesticide methods of control whenever
possible. For example:
➢ Portable vacuums rather than pesticide sprays shall be used for initial clean-
7
outs of insect infestations.
➢ Spiders in webs will be physically removed using brooms, etc., rather than
pesticide sprays.
➢ Caulking, steel wool, and other methods of exclusion when possible rather
than a pesticide application.
When it is determined that a pesticide application is necessary, the following rules will
apply:
➢ Crack and Crevice Applications. As a general rule, UTPC will apply all
insecticides as "crack and crevice" treatments only. Crack and Crevice is
defined in this proposal as treatments in which the formulated insecticide is
not visible to a bystander before, during, or after the application process.
➢ Insecticide Bait Formulations. Bait formulations shall be the primary means
for indoor insect control.
➢ Monitoring. Sticky traps shall be used to guide and evaluate indoor insect
control efforts whenever necessary.
➢ Application of Insecticides to Exposed Surfaces or as Space Sprays.
Application of insecticides to exposed surfaces or as space sprays (including
fogs, mists, and ultra-low volume applications) shall be restricted to unique
situations where no alternative measures are practical. University will obtain
approval of the District prior to any application of insecticide to an exposed
surface or any space spray treatment. UTPC will take all necessary
precautions to ensure safety, and all necessary steps to ensure the
containment of the pesticide to the site of application.
11. Rodent Control.
➢ Indoor Trapping. Rodent control inside occupied buildings will be
accomplished using trapping devices only. All traps will be concealed out of
the general view and in protected areas so as not to be affected by routine
cleaning and other operations. Traps will be checked on a schedule.
University will be responsible for disposing of all trapped rodents and all
rodent carcasses in an appropriate manner.
➢ Use of Rodenticides. All rodenticides, regardless of packaging, shall be
placed in locations not accessible to children, pets, wildlife, and domestic
animals, or in EPA approved tamper resistant bait Stations.
➢ Use of Bait Stations. Frequency of bait station servicing will depend upon the
level of rodent infestation. All bait Stations shall be maintained in accordance
with EPA regulations, with an emphasis on the safety of non-target
organisms. UTPC will adhere to the following five points:
All bait Stations will be placed out of the general view, in locations where
they will not be disturbed by routine operations.
The lids of all bait Stations shall be securely locked or fastened shut.
8
All bait Stations shall be securely attached or anchored to the floor,
ground, wall, or other immovable surface, so the station cannot be picked
up or moved.
Bait shall be secured (with wire or other appropriate means) within the bait
station within the baffle protected feeding chamber of the station, and
never in the runway of the station.
All bait Stations will be labeled on the inside with UTPC business name
and address, and dated by UTPC’s technician at the time of installation
and servicing.
12. Types of Materials that could be used for Service: Cockroach Baits, Ant
Baits, Rodent Baits, Dusts, Crack & Crevice Residual & Flushing Agents, Wettable
Powders, Insect Growth Regulators, Emulsifiable Concentrates, & Capsule Suspension
Formulations, Insect Monitors, Glueboards, and other materials as required. Labels and
Material Safety Data Sheets are, as a matter of course, provided before their use and
are available for review in each Quality Assurance Logbook located at each District Site.
13. Quality Assurance. A Manager or Area Representative may make Quality
Assurance visits to the facilities annually. These visits would be followed by a written
report. Copies of all "Pest Control Log" inspection reports may also be forwarded to
Facilities Management.
14. Optional Services. Vector fly machines, Air Curtain Doors, mosquito and
odor control services are available at additional cost should they be requested.
15.Warranty. All services for covered pests are warranted for 30 days from date
of treatment.
16. Personnel Education. UTPC may conduct a seminar for District Personnel
to ease implementation of an IPM program. UTPC’s Technical Director or Quality
Assurance Representative may conduct this seminar. The seminar will include pest
recognition, habits & habitats; reducing site carrying capacity, proper sanitation
practices, IPM methods and other subjects as needed. This seminar may be repeated
in order to refresh previous attendees and indoctrinate new employees. UTPC staff will
always be available for consultation should questions arise throughout the contract
term.
17. Cost of Services. Cost of monthly services according to the Mohave
Educational Services Cooperative contract # 16L-UTPC-1224 are as follows:
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
The monthly cost of service for the listed facilities above is $xx.xx per month. For the
period of xxxxxxxxx through xxxxxxxxxx the total amount is $xxx.xx.
18.
Discounts. Since this is an annual contract such as maintenance
agreements that occur with copy machines as an example, University Termite & Pest
Control, Inc. does offer a 5% discount if the total annual amount is paid at one time. The
Mohave Educational Services Cooperative has also approved this discount. This
9
reduces the total annual amount due to $xxx.xx for the year.
*If monthly invoices are desired the discount does not apply.
19.
Special Services and as needed requests. Costs for special or as
needed services as are follows:
➢ Classrooms -
$5.00 per classroom
➢ Pocket Gopher baiting -
$50.00 per hour - one hour minimum
➢ Mammal burrows – fumigation -
$120.00 per man-hour
➢ Ants on Grounds (ball fields, etc) -
$25.50 per hour - one hour minimum
(not adjacent to structures)
➢ Subterranean Termite Control -
$3.00 per linear foot, $300.00 minimum
(1 or 5- year warranties available)
➢ Vector Fly Machines (fly control) -
$300.00 each (with 1 box of glueboards)
Fly Machine Maintenance -
$10.00 per machine per month
➢ Weed Control (pre- and post emergents) - $0.01-$0.07 per square foot,
➢ Bee Control (Africanized or European) -
Cost for service shall be listed per category level of bee infestation. Any necessary
follow-up service visits will be provided at no charge.
Level 0 (bee activity reported – no hive or swarm – foraging bees only)-
$75.00
Level 1 (exposed swarm / hive – easy access) -
$75.00
Level 2 (limited access hive or swarm) -
$140.00 + $70/hr.
Level 3 (activity w/in wall/void requiring gaining access) -
$210.00 + $70/hr.
Level 3 Cost will be determined by Route Manager due to removal/access & cleanup.
Bird Control Deterrents:
➢ Spring & Wire:
$3.00 per linear foot, 50 foot minimum
➢ Spiked Barrier:
$4.90 per linear foot, 50 foot minimum
➢ Coil Barrier:
$5.75 per linear foot, 25 foot minimum
➢ Electronic Barrier:
$8.20 per linear foot, 200 foot minimum
➢ 2-inch net exclusion:
$2.00 per square foot, 50 square foot minimum
➢ ¾-inch net exclusion:
$3.50 per square foot, 50 square foot minimum
➢ Live trapping & removal:
$400.00 per month
➢ Fecal matter removal:
$100.00 per hour
➢ Rental of man-lifts if needed, is priced at cost
20. Sensitive Issues: Rodent fecal matter removal & cleanup.
• Wear unlined rubber/plastic or disposable surgical gloves when cleaning up dead
rodents or rodent debris.
10
• When dealing with closed areas such as sheds, buildings, crawlspaces, put on a
HEPA mask. (High Efficiency Particulate Air)
• Spray and thoroughly soak dead rodents, rodent nests, droppings, food and other
items contaminated by rodents with disinfectant solution, allowing disinfectant to
soak into materials for at least 10 to 15 minutes. This reduces the possibility of
airborne particles when removal rodent or fecal matter. Pick up carcasses and
debris with paper towels or disposable rags. Place these into a plastic bag with
additional disinfectant. Tie bag and place it into a second plastic bag and seal.
Dispose of it in the approved refuse collection bin/site.
• Wear gloves when removing rodents from live or mechanical repeating traps.
Disinfect traps before storage.
• Do not vacuum/sweep dry surfaces before mopping. Vacuum bags allow passage
of particles.
• Treat floor/area with disinfectant. Wash or mop floor with disinfectant.
• Before removing gloves, spray/wash with disinfectant solution.
• If dealing with an enclosed or confined area – please air out.
After reviewing this proposal carefully, we feel that you will agree that it is cost
effective and labor saving on your behalf, yet helps to maintain a sanitary and pest free
environment. University Termite and Pest Control, Inc. has built its reputation on
customer service and customer satisfaction. We look forward to working with you to
provide the professional service that you deserve. This is for your review and approval.
Signature
Date
Print Name
Title
Purchase Order Number
BIRD MANAGEMENT PROGRAM
FOR
SUBMITTED BY
UNIVERSITY TERMITE
&
PEST CONTROL, INC.
3930 East Tennessee Street
Tucson, Arizona 85714-2148
(520) 886-4146
Prepared by
Stefan Moreno
Certified Bird Control Specialist
Termite &
Pest Control
2
UNIVERSITY TERMITE & PEST CONTROL, INC.
QUALIFICATIONS STATEMENT
Table of Contents:
Page
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Bird Infestation Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Bird Control Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Product Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Site Inspection Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Proposed Corrective Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Warranty and Exclusions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
3
www.bepestfree.com
1-520-886-4146
xxxxxxxxxxx
xxxxxxxxxxxx
xxxxxxxxxxxxx
xxxxxxxxxxx
xxxxxxxxxxxx
Dear xxxxxxxxx,
Thank you for the opportunity for University Termite and Pest Control, Inc. to
supply you with information regarding pigeons and other bird infestations here in
Arizona and the various control methods available. As I’m sure you are aware,
swallows, pigeons, other bird species and their fecal material are cause for great
concern, both structurally and from a liability standpoint.
Most bird management programs must take into consideration the type of bird,
amount of bird pressure, building construction, building aesthetics, the
surrounding vegetation, and the source of available food and water. A
combination of exclusion work and behavior modification is normally necessary
to eliminate the birds’ perching, loafing, roosting and nesting in or on the
structures. Live-trapping, sticky gels, plastic owls, or poisoning will only
temporarily reduce the problem. Time to install, weather factors and safety
requirements all contribute in part to assure the correct type of program is
implemented for a permanent solution to the infestation.
Enclosed is information regarding problems associated with bird infestations, the
various health concerns from disease contamination and the various methods of
bird management programs available. I would also be more than happy to
answer any questions you may have regarding this proposal or pigeons in
general.
Sincerely,
Stefan Moreno
Stefan Moreno
Certified Bird Control Specialist
University Termite and Pest Control, Inc.
(520)886-4146
~tiriiversit)lc.
Termite &
Pest Control
4
PROBLEMS ASSOCIATED WITH BIRD INFESTATION
Problems from birds generally involve three concerns... Physical damage, visual
detractions and health concerns.
Physical Damage - Bird droppings deface and slowly deteriorate the
surfaces of Buildings, Monuments, Statuary, Structures etc. Three
examples are:
• Corrosion. Bird droppings contain acidic secretions from fungi and this acid
will gradually corrode metal surfaces such as window frames, beams, gutters,
HVAC surfaces etc. Valuable stonework such as marble undergoes surface
deterioration and permanent stains are left clearly visible. Exterior painted
surfaces are corroded to the extent that the paint will blister and peel off, long
before it would have happened if dropping were removed. The life of a
building roof will be decreased by half of the original expectations if bird
droppings are not removed.
• Damage from Bird Debris. Damage may come from the feathers clogging
HVAC equipment or excrement fouling drains and drain areas. Some
structures have collapsed due to heavy amounts of droppings and rainwater
buildup within the roof areas. Droppings in factories, hangers, warehouses
and other loading bays will permanently damage products or slow work
already in process. Roosting or nesting may cause damage to insulation and
even facility walls.
• Physical Safety Considerations. Bird droppings on footpaths, stairs, and
entrances are hazardous as people can slip especially when wet. In and on
fire escapes designed for emergency purposes, their infrequent use provides
a quiet area frequented by pigeons and doves. Lawsuits have been filed and
awarded to victims of bird droppings.
Visual Distractions. - The discoloration and visual appearance of a bird
stained building are well known. Cleaning of the building surfaces is
arduous and expensive. As long as the roosting and nesting areas are left
unguarded, the birds will continue to cause problems and cleaning will be
required for aesthetics.
Health Hazards - On every building where birds are roosting and nesting you
will commonly find:
➢ Dead Birds. Dead birds, both adult and baby, which are slowly rotting,
attracting a variety of parasites and insect pests, such as flies,
mosquitoes, cockroaches, ants, etc.
5
➢ Odors. Odors of a foul and offensive nature, which you are forced to
breath daily as you work. These odors enter via the air conditioning
system along with a host of bacteria etc.
➢ Disease. Sick and dying birds rarely recover and when they die their
carcasses rot, spreading disease, bacteria, and viruses through the air
you breathe.
➢ Other Hazards. All bird’s nests contain slowly accumulating and
evaporating feces, eggs and host of insects, none of which are desirable
to us.
There are 57 diseases carried by or associated with pigeons alone. There are
respiratory diseases similar to viral pneumonia (Histoplasmosis and Ornithosis)
that infects humans and domestic pets, such as dogs, and cats.
Histoplasmosis- Originates from a fungus which lives in dry bird and
animal droppings. Serious infections in humans are seen as high fevers,
blood abnormalities, blindness, and even death. Surveys have shown that
up to three quarters of a pigeon flock can be infested with pigeon
ornithosis.
Cryptococcoses- this is caused by yeast found in the intestinal tract of
pigeons. The disease often begins as a pulmonary infection, which can
spread to the nervous system. It is particularly prevalent in old and
established bird roosts where dried drippings are disturbed and inhaled.
Salmonellosis- often occurs as food poisoning and bacteria can be found
in droppings. Infection can be spread through dirt circulated by fans, air
conditioning, etc, thereby contaminating products, packaging, surfaces of
food preparation etc. Salmonellosis is evidenced by acute gastroenteritis,
diarrhea and stomach upsets.
Note that there are secondary health problems that evolve from the host of
parasites and scavenger insects and mammals, which congregate in areas of
bird debris. It is quite common to find severe infestations, odors, insects and
bacteria in these areas and particles can enter the building through the air ducts.
BIRD CONTROL METHODS
A number of methods have been historically used to combat bird infestations.
Listed as follows are the general descriptions of these.
Perch and Ledge Modification.
•
Spiked, Coiled or Barbed Barrier Designs. Coil systems are designed for
light to medium bird pressure of pigeons and larger birds. Spike barrier
6
systems range from light to heavy bird pressure of pigeons and larger
birds. For surfaces 4.5 inches deep a single strip will suffice. Multiple strip
applications are required on deeper surfaces. Additional monthly or
quarterly maintenance visits will be required to keep debris, nesting
material, and pigeon droppings from accumulating within the strips.
If this is not performed, the pigeons will be able to re-establish their
nests within the strips.
•
Pin and Wire Systems. Also designed for light to medium bird
pressure of pigeons or larger birds. If areas where the birds are
nesting/roosting are greater than 2.5 inches wide, multiple installations are
required in order for the system to be effective (on the treated ledge only).
Multiple wires mean more surface penetration for the supports (that hold
the wires off the area surface), which results in a more porous (and
potentially weaker) surface. Width of rows placement and height of wires
is critical to eliminate pigeons roosting between or underneath the wires
(“the pigeon limbo”).
Trapping and Poisons.
Pre-baiting with non-lethal corn is used to lure the birds to the feeder and then
replaced with a mix of regular and treated corn. The birds digesting the treated
corn become ill and act extremely erratic before dying. They may hallucinate, fly
into buildings, cars, and people. These acts frighten other members of the flock
causing them to disperse. The Pest Control Company supplying the poison is
responsible for the disposal of the dead birds and must be properly licensed to
handle the product utilized according to state regulations. On occasion, the
public may observe the poisoned birds, and will create adverse publicity.
Poisoning has risks that could involve songbirds, migratory birds, non-targeted
birds, or birds protected under the Federal Migratory Bird Act being inadvertently
killed by ingesting the bait. Poisoning is not a permanent solution to pigeon
infestations since as one flock is dispersed or removed, another flock may move
in.
Live trapping is normally performed once exclusion has been performed in
nesting areas to remove the current flock. Protocols similar to poisoning are used
regarding pre-baiting, which, in live trapping requires a minimum of two weeks. It
is an on-going program that requires multiple visits to remove the trapped
pigeons. Re-baiting may be required after a number of months to lure the
dominant, trap shy, or stubborn birds of the flock into the trap. Normally the
feeding trays and traps are kept in discrete locations and the birds removed in
the evening or early morning hours if the facility is publicly active during the day.
Chemical Gels.
The gel irritates the feet of the birds causing enough discomfort for them to
abandon the treated area. Gels are not permanent, requiring many re-
7
applications, resulting in a build up of an undesirable base on the structure.
Cosmetically the gels will visibly show over a period of time due to attracting
dust, sand, leaves, trash and anything else that might blow in the wind. When
these materials adhere to the gels, they negate the gel's effectiveness. In
extreme heat and sunshine areas such as Arizona the gels will discolor and turn
black. The gels are very difficult to work around and remove. While the product
is not lethal, even under ideal conditions, their effectiveness is temporary and
requires numerous applications to remain useful. For re-applications to be
completely effective the new application must be made adjacent to the old gel or
the old gels must be removed. The initial cost is less expensive than other
products, but the needed frequent re-applications negate these initial savings.
Physical Barriers.
Netting has been effective for excluding pigeons and other species of birds from
specific areas. The lifespan of the netting can be up to fifteen years depending
upon the location, with reasonable maintenance. Due to extreme Arizona
weather conditions, netting rapidly deteriorates if a quality material is not
purchased or installed incorrectly. However, netting may not be feasible in some
areas, may collect blowing debris, and could eventually be penetrated by the
birds if the correct species to exclude is not specified. The correct netting size
for the appropriate bird species is imperative for successful bird management.
Four-inch square mesh is for gulls and larger species. Two-inch mesh for
Pigeons and larger bird species. One and one-eighth inch mesh for Starlings,
Grackles and Blackbirds. Three-quarter inch mesh for Sparrows, Swallows and
other small birds. Properly done, netting will be effective, but will also require
some periodic maintenance.
Acoustical and other "Startle" Effects.
Many devices have been introduced over the years, which purport to relocate
birds but most work with the "startle effect", or the bird’s instinctive reaction to a
non- standard sight or sound. Unfortunately, once the bird realizes the startle
effect does not harm him, he will revert to his habits. Even reproductions of
predator sounds in the raptor family of hawks, falcons, and owls only result in
temporary bird dislocation. This is due to the lack of appearance and attack by
the predator bird.
Electronic Barrier Systems.
Designed for any and also heavy bird pressure. Similar to systems used for
cattle fences, placed onto roosting surfaces have met with considerable success.
These systems are more expensive to install but offer the best program for a
permanent solution. The systems modify any bird’s behavior by sending out an
intermittent low amperage charge through the wires, which the birds will attempt
to roost on or traverse across. These systems are highly effective for all species
8
of birds, especially sparrows, which normally defeat other ledge systems. This
system is also effective against rodents and squirrels when then come in contact
with the system. These systems are also the most humane process of dealing
with the birds. Many are equipped with solar charged power units, eliminating the
need to have an electrical outlet supplied to the system thus being more cost
effective. Maintenance is required only periodically to check the system, replace
the charging systems’ battery, and for possible cleaning.
Product and Material Specifications:
“Eagle Eye ®” - The Eagle Eye
is an optical bird scarer that
harmlessly deters birds from
unwanted areas by making use of
light beams reflected from direct
sunlight.
The reflective pyramid
rotates sending the beams
around in a menacing
pattern.
The light spectrum
reflected back by the
Eagle Eye and Flash Flag disorient birds in flight by limiting their vision
significantly. This causes the bird to deviate in flight and fly to another
destination.
“Stealth Net” – 6 strands of polyethylene, each 12/1000” wrapped into one
rope strand. Correct installation and maintenance has shown nets lasting 10
years or more.
Breaking strength of 44 lbs. per twisted strand.
Thermal Properties – softening point around 250 degrees, melting point
above 270 degrees, may be heated up to 600 degrees for short periods of
time. Burns slowly in air (ASTM Test 1.0i/min) filaments tend to melt and
drop away before propagating a flame. Retains flexibility at or below
freezing temperatures.
Chemical Properties – polyethylene is a paraffin hydrocarbon. Chemically
inert, highly resistant to a wide range of chemicals at normal
temperatures. High resistance to acids and alkaloids at all concentrations.
Insoluble in most common organic solvents at room temperature.
9
Fibers are insect and microorganisms proof. Not ingested by these
insects, resistant to mildew and bacteria, and virtually rot proof.
Outstanding electrical insulator especially against high frequency currents.
Highly resistant to Ultraviolet radiation. 10-year warranty against U.V.
breakdown.
Attachment Hardware – wide variety of anchoring products available for
wood, concrete, stucco, stone or metal
surfaces.
Birdflite: Dimensions – 2 ½ to 8 inches in
width, 5-inch height
Spiked system components are all
Stainless steel rods.
Rods have blunted ends to prevent injury
to birds or workers.
Base attachments are UV stabilized acrylonite polystyrene or polycarbonate
construction.
Spring and Wire
7 stranded, stainless steel wire.
U.V. stabilized clear-coated nylon with a diameter of .7 mm.
Breaking strength of 100 pounds.
Mounting rods are polished 316-grade
stainless steel.
Tensioning springs are 316-grade stainless
steel.
Anchor rivets for mounting in recessed
ledges are low profile. Stainless steel splits
used in conjunction with anchor rivets.
Other attachment hardware available for a variety of substrates.
“Bird-Coil”
10
Stainless steel four or five-inch diameter coils.
Perfect for long exposed ledges.
Based on the simple premise that
birds desire a solid landing platform.
Bird-Coil de-stabilizes the ledge,
causing pigeons to loaf or roost
elsewhere.
Extremely low in visibility at 20 feet
and almost unseen at 50 feet.
Attachment Hardware – wide variety of anchoring products available for
wood, concrete, stucco, stone or metal surfaces.
“Birdslide:”
Total ledge exclusion product designed for I-beams, angle iron, eaves, and
ledges.
Angled design create ledge that birds “slide” off eliminating roosting and
nesting.
U.V. stabilized polycarbonate construction. 5 year warranty.
Angled “fin” can be trimmed or extended depending upon depth of ledge.
Surface can be painted to match structure, making visibility of product
mimimal.
Protect different width ledges by configuring BirdSlide as shown here:
Steel BeamS
Ledges 3• to 6 • Wide
6" Ledges
Ledges Wider than 6"
r _
....._ ___ -
~ _,,,. tno-""""YWIIP
Use_
B
irdSlide exactly as it comes out
A
ttach these special extensions for
11
“Flex-track”: Colors available are beige, black, brick red or gray.
⧫ UV Stabilized polycarbonate plastic – 1¾-inches wide, only ¼-inch in height.
⧫ Track is flexible allowing for installation on curved surfaces such as sign
letters, roof tiles, ridges, as well as flat surfaces.
⧫ 7 stranded stainless steel wire wound together for
one strand – 24/1000 inch (23.5 gauge)
“Optical Gel”:
⧫ Dishes appear to be extremely detrimental to their safety (akin to fire or
smoke) and avoid immediately.
⧫ They can’t stand the citronella and
peppermint oil smell which to us is pleasant
⧫ They avoid sticky material (in the unlikely
even they touch it).
12
Site Inspection and Program Recommendations:
Site inspection showed:
• Fecal matter buildup on top of snack bar window rollers
• Evidence of birds loafing on media center and cafeteria ledges in
courtyard
• Each building is providing multiple ledges for birds to loaf on. Media
Center provides the top building ledge plus another protruding ledge
below. Cafeteria has top ledge plus two protruding ledges below.
• Media Center also has overhangs over two doors on northeast end of
building that I propose we cover as well to prevent movement from top
ledges to overhang.
Program recommendations:
➢ Cleanup and removal of all accessible fecal matter from areas to be
excluded.
➢ Installation of bird slide on top of snack bar windows to exclude birds from
standing on ledge. Bird slide being installed will create a 45-degree angle
above the rollers that birds will not be able to stand on.
➢ Installation of bird spike on two lower ledges of cafeteria, single lower
ledge on media center, and two lower ledges on both overhangs on
northeast side of building (See diagram below).
➢ Installation of a Shock Track system on tops ledges of both buildings.
Width of ledge on cafeteria will require a minimum of 3 rows of Shock
Track to be effective. Media Center will only require one row on the top
ledge and on the overhang ledges.
➢ Installation of Optical Gel pucks on corrugated metal roof ledge of
cafeteria.
13
Cost of Labor and Materials:
Based on the complexity of the project and the need to keep building aesthetics
in mind, this is a fairy labor-intensive project. Cost including, materials, safety
equipment, boom lift rental and labor is $13,890.30. Breakdown is as follows:
• 857 ft Electronic Barrier = $5,570.50
• 918 ft Spiked Barrier = $3,304.80
• 75 ft Optical Gel – Glue on = $2,437.50
• 30 ft Birdslide, 50 ft minimum = $472.50
• 4 hours Bird fecal matter removal @$100/hr = $400
• 45 ft Boom Lift Rental 1 week = $1,705.00
Warranty on Installed Bird Abatement Products:
All proposals include a 1-year workmanship and materials guarantee for the
designated areas of product installation.
Should problems with the installed system occur due to the incorrect installation
and/or defects in the materials used, University Termite and Pest Control, Inc.
will repair the designated areas at no extra charge for the first year. Optional
extension of maintenance warranty after the first year is $300.00 per year.
All damage from theft, vandalism, acts of God, building maintenance, negligence,
or force majeure is not covered under this agreement.
Payment Terms:
Payment terms are due at completion of installation by cash, check, credit card,
or purchase order data below.
Exclusions:
Installation of any attachment hardware may require protrusions into the sides
and tops of the parapets, other walls, roof tiles, and possibly the roof. Procedures
for this installation are to drill holes for attachment hardware, inject sealant
material into the holes, install and secure hardware, and apply additional sealant
at these specific areas.
University Termite and Pest Control, Inc. shall make every effort to minimize the
possibility of a moisture condition occurring in these areas of attachment
hardware, but will not be held liable for any moisture condition which may occur.
This is for your review and approval.
Signature
Title
14
Print Name
Date
Billing address
Purchase Order Number
University Termite & Pest Control
3930 E Tennessee St
Tucson, AZ 85714
520.886.4146
www.bepestfree.com
Termite Control No
Warranty
Proposal
Customer Information
#73403 Roosevelt SD - Valley
View Elementary
8220 S 7th Avenue
Phoenix, AZ 85040
#73391 Roosevelt School District
#66
6000 S 7th St
Phoenix, AZ 85042
Roosevelt SD - Valley View
Elementary
jonel.rangel@rsd.k12.az.us
602-243-4871
Termite Control No Warranty Program
We agree to treat the above serviced address for subterranean and/or drywood termites. Due to
the nature of the structure or per the customers instructions there will be no warranty offered for
this treatment. This Service Plan does not cover any existing termite damage or future damage
that may occur.
NOTE: THIS IS NOT A DAMAGE WARRANTY
Termites - 1st Floor Restroom
One-Time
Description
Notes
Termite Spot Treatment
Mohave Contract #20M-UTPC-1224
Terms
Please click the link below to review our terms and conditions. Copy and paste the link if it does
not work.
University Termite & Pest Control, Inc Terms and Conditions https://bepestfree.com/pc/
Pricing
uni V ers i tv;nc
&WIIIIIIMWMIWIIIMM_, 1
INITIAL FEE
$325.00
Stefan Moreno
UNIVERSITY TERMITE & PEST CONTROL
Stefan Moreno - 08/01/25
Accepted Via E-Mail
CLIENT
Accepted Via E-Mail - 08/22/25
AZ Certified Applicator: 160569
TERMITE TREATMENT TERMS AND CONDITIONS
MATERIALS: The materials used shall conform to Federal, State, and Local ordinances. All
work performed shall be in a safe manner, according to manufacturer instructions,
weather, and the most modern and effective procedures.
YOUR COOPERATION: Your cooperation is important to ensure the most effective results.
In the event you have to reschedule the service, please notify University 24 hours in
advance.
ACCESSIBILITY: Please make sure pets/animals are secured and access to the
property/gates are unlocked for service. If, for any reason, the pets/animals are not secured
and/or the gates are locked, prohibiting access/preventing service from being performed,
the service amount will be due from the Customer. We will not be obligated to make up or
add an additional service at the property.
SUBTERRANEAN TERMITES: In the event that Subterranean Termites are discovered on or in
the structure, targeted treatments may be made to stop activity. This may take place in the
form of void treatments, sub-stab drilling and/or trenching, whichever in the judgment of
University Termite and Pest Control, Inc. proves to be the most appropriate. Treatments for
drywood termites or wood boring beetles are spot treatments and do not include
fumigation.
DRYWOOD TERMITES: Coverage of Drywood Termites can be purchased at an additional
cost. Treatments are for the structure and do not include furnishings.
TERMITE DAMAGE: University is not responsible for termite damage existing at the
structure at the inception of this agreement, nor will it be responsible for any damage that
occurs after that date. Repair for any and all termite damage at the property is the
responsibility of the Customer.
REMEDIAL MEASURES: Circumstances may require that additional work be done to
properly begin your weed service program. This work will be explained in detail and
authorized by the customer before it is begun. Failure to authorize this additional work/cost
may cause the pest control, weed control, termite treatment service program to be
substantially less effective,
CLAIM PROCESSING: All Claims must be in writing. In the event that University damages
Customer’s property, the Customer will need to contact University within seventy-two
hours of the incident to make a claim. University will send out a representative to
determine the liability and/or if repairs are needed. Once approved by University, and if
University is liable, repairs will be made by a University representative. If the Customer
chooses to repair damaged property without proper notification to University, then the
Customer assumes all liability and financial responsibility for the said repair.
ADDITIONS, ALTERATIONS AND OTHER CHANGES: This Agreement covers the Area(s)
identified on the this service agreement as of the date of the initial treatment. Prior to (1)
the Area(s) being structurally modified, altered or otherwise changed, or (2) any additional/
supplemental herbicides being applied on or close to the area, or if (3) soil is removed or
added in or around the area, the Customer will immediately notify University in writing.
Failure to notify University in writing of the events listed above may void this agreement.
Additional services because of any addition, alteration, or such other event may be
provided by University at the Customer’s expense, and may require an adjustment in the
annual fee.
KEY ACCOUNT: If access to the property is a question, the Customer must provide a lock
box. The key for the property must be kept in the lock box and the key/combination made
available to University for access.
HOLIDAYS: If your service date falls on a holiday, in most cases, your service will be done
the business day prior or after the holiday. All weekly services will be performed the first
business day following the holiday.
WARNING STATEMENT: PESTICIDES CAN BE HARMFUL. KEEP CHILDREN AND PETS
AWAY FROM PESTICIDE APPLICATIONS UNTIL DRY, DISSIPATED OR AERATED. FOR
MORE INFORMATION CONTACT UNIVERSITY TERMITE & PEST CONTROL, INC. AT (520)
277-2418. LICENSE #4114
Termite Service
Inspection Worksheet
CALL-IN DATE:____________________________________________________
CUSTOMER NAME:________________________________________________
SERVICE ADDRESS:_ _____________________________________________
CITY:__________________________ STATE:_ _______ ZIP:________________
PRIMARY PHONE:_ _______________________________________________
E-MAIL:___________________________________________________________
❏ LIQUID TREATMENT_ __________________________________________
SERVICE DATE:________________________ TIME:_ ___________________
LOCATION OF ACTIVITY:_ ________________________________________
___________________________________________________________________
TARGET PEST:____________________________________________________
APPLICATOR:___________________________ LIC #:_ __________________
CONSTRUCTION TYPE: ❏ MONO ❏ POST ❏ FLOATING ❏ CRAWL
❏ BAIT STATION:_________________________________________________
NOT TO SCALE
Many termite treatments require drilling under concrete slabs, floors and walls to gain access to the infestation. Due to the nature of these
treatment methods damage to water pipes, gas pipes and electric lines, although very rare, may occur. University Termite and Pest Control is
not responsible to repair any damages that may result during the treatment process. University Termite and Pest Control is not responsible
to repair any damages that may be caused by wood destroying organisms.
WARNING STATEMENT: PESTICIDES CAN BE HARMFUL. KEEP CHILDREN AND PETS AWAY FROM PESTICIDE APPLICATIONS UNTIL DRY,
DISSIPATED OR AERATED. FOR MORE INFORMATION CONTACT UNIVERSITY TERMITE AND PEST CONTROL AT (520) 886-4146 LICENSE #4114
OWNER/AGENT: ________________________________________________ DATE:_ __________________
TECHNICIAN:____________________________________________________ DATE:_ __________________ LICENSE #:_ ___________________
INSPECTED BY:_ ________________________________________________ DATE:_ __________________LICENSE #:_____________________
White: File Copy Yellow: Customer ARIZONA LIC. #4114
N
NOTE: INFESTATION KEY & ADDITIONAL INFORMATION ON REVERSE SIDE
Since 1974
520.886.4146 • www.bepestfree.com • 3930 E. Tennessee • Tucson, AZ 85714
SERVICE RENDERED: ❏ NEW CORR. $_________________ ❏ SPOT $__________________ ❏ RENEWAL_____________________ ❏ WARRANTY
Target Pest
Product Applied
Method of Application
Amount Applied
Percent of Active Ingredient
EPA#
ACCT #_____________________________
universit)t-
Termite &
Pest Control
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Drill slab outside restrooms and treat.
Restrooms are located on exterior on
west end of the building.
Girl's Restroom
Boy's Restroom
73403
7/24/25
Roosevelt SD - Valley View
Academy
8220 S 7th Ave
1st floor restroom entry (west
end
of building)
Phoenix
AZ
85041
Subterranean Termites
<100 treatable linear feet
325.00
Sub. Termites
Termidor HE
0.125%
7969-329
Stefan Moreno
8/1/2025
160569
INFESTATION KEY
SYMBOL DESCRIPTION
X
DAMAGE PRESENT
E
EVIDENCE THAT SUPPORTS AN INFESTATION
S
SUBTERRANEAN TERMITES
D
DRYWOOD TERMITES
B
WOOD BORING BEETLES
A
CARPENTER ANTS
C
CARPENTER BEES
M
MOISTURE AND/OR WOOD ROT DAMAGE
P
PREVENTATIVE
ADDITIONAL SPECIFICATIONS
1.
❏ EXPANSION JOINT TREATMENT
2.
❏ BATH TRAP TREATMENT
3.
❏ UTILITY PIPE TREATMENT
4. ❏ TRENCH AND/OR ROD AND TREAT SOIL
5.
❏ DRILL THROUGH STEM WALL AND TREAT
6.
❏ HOLLOW BLOCK VOID TREATMENT
7.
❏ DRILL THROUGH SLAB FLOOR AND TREAT
8.
❏ DRILL AND TREAT INTERIOR WALL VOIDS
9.
❏ TREAT CRAWL SPACE (CHECK FOR VENTILATION/MINIMUM 18" CLEARANCE
10. ❏ SUNKEN AREAS (DESCRIBE)_________________________________________________________________
_____________________________________________________________________________________________
11. ❏ OTHER (DESCRIBE)__________________________________________________________________________
_____________________________________________________________________________________________
12. ❏ ALTERNATIVE TREATMENT METHODS________________________________________________________
13. ❏ BROADCAST SPRAY
TREATMENT KEY
Trench and/or
Rod Stem
Vertical Drill
Tub Trap
Bait Station Void Injection
Broadcast
Soil Rod
Wall
K
..
00000
0
• •••• -
Tab 5: Additional
Information
Tab 5a
Instructions to Offerer and Checklist
--- - - - ----
----- - - - -
{PI ace after Tab Sa)
You have received this solicitation because of information you provided on Mohave's "online prospective
bidders sign-up." Review this document in its entirety to make sure you fully understand the
products and services that we are requesting. Please do not assume a particular form, section,
specification, or requirement does not, or should not, apply to you. Contact Mohave at contracts@mesc.org
with questions or submit questions via OpenGov Procurement.
We have included this checklist to assist you in preparing your response. Follow each step, placing the
required information in your response in the proper place. All of the items listed below are required.
Initial next to each item to indicate completion.
SI"'
Step ONE: Read and understand the document. Your firm is responsible for asking any questions
regarding the information you are required to include with your response. Do not hesitate to contact
the Contract Specialist as shown on page 1 for clarification on any items contained in this
SM
solicitation.
___ Step TWO: The electronic response of your proposal, in the format detailed below, shall be
submitted via OpenGov Procurement. Submittal shall include all requested information, completed
forms, pricing workbooks and schedules with appropriate signatures. Please submit your proposal
as a single searchable PDF document, and pricing to be submitted as requested in the RFP.
Requested forms may be filled out by hand; however, writing shall be legible. External links to
access documents or information are not an acceptable form of submission.
S fA,. Step THREE: Proposal shall be organized and presented in the order as specified below, with
separate tabs and sub-tabs (e.g., la, lb).
5 M Step FOUR: Confirm that the proposal is complete and signed on page 2 by an authorized
representative. Note: Do not assume a request for best and final offer will be issued to
you. Your proposal should be complete and meet all requirements specified within this
S" ,.,...,_ solicitation.
~,___.Step FIVE: Keep a complete copy of your proposal for your records.
SAA
Step SIX: Proposal shall be submitted electronically on, or prior to, the exact time and date set
for proposal opening.
------Tab and Sub-tab Arrangement------
Tab 1: Offer and Acceptance, Terms and Conditions, Scope of Work and Specifications
Documents, Anti-Lobbying Certificate, USDA Form AD-1O48
JY'
Tab la - The required signed Offer and Acceptance Form is placed after Tab la.
Failure to sign the Offer and Acceptance Form shall render proposal non-
responsive.
A copy of the Conftdential/Proprietary Submittal Form is placed after Tab la.
A copy of suspension or debarment letter (if applicable) is placed after Tab la.
Tab lb - Signed amendments, if any, are placed after Tab lb.
Tab le - A complete copy of the General Terms and Conditions is placed after Tab le.
A completed copy of the General Terms and Conditions Acceptance Form is placed after
Tab le. Any exceptions/deviations to the General Terms and Conditions are noted and
explained.
Tab ld - A complete copy of the Special Terms and Conditions is placed after Tab ld.
A completed copy of the Special Terms and Conditions Acceptance Form is placed after
Tab ld. Any exceptions/deviations to the Special Terms and Conditions are noted and
explained.
Tab le - A complete copy of the Scope of Work is placed after Tab le.
A complete copy of the Specifications with compliance, exception/deviation, or no bid noted
for each item is placed after Tab le.
A completed copy of the Scope of Work and Specifications Acceptance Form is placed after
Tab le. Any exceptions/deviations to the Scope of Work and Specifications are noted and
explained.
RFP 25]-0911
4
Instructions to Offeror and Checklist
- ---------
- --------
(PI ace after Tab Sa)
Tab 1f - A completed copy of the Anti-Lobbying Certificate Form is placed after Tab lf.
A copy of 0MB standard form LLL, Disclosure of Lobbying Activities is placed after Tab lf.
Tab lg - A completed copy of U.S. Department of Agriculture Form AD-1048 is placed
after Tab lg.
Explanation from any prospective lower tier participant that is unable to certify to any of
the statements in the certification is placed after Tab lg.
Tab lh - A completed copy of EDGAR Certification is placed after Tab lh.
Failure to submit an Anti-Lobbying Certificate {Tab 1f}, USDA Form AD-1048
{Tab 1g}, and EDGAR Certification {Tab 1h} shall render your proposal non-
responsive.
Tab 2: Primary Vendor Information
S-M.
Tab 2a -A complete response to the Method of Approach pages is placed after Tab 2a.
S,.,..
Tab 2b - A complete response to the Qualification and Experience pages is placed after
Tab 2b.
Tab 2c - A current certificate or certificates of insurance (see Special Terms and
Conditions 5.1 Certificate of Insurance) is placed after Tab 2c.
Tab 2d - Financial information (statement from financial institution or letter of credit) is
placed after Tab 2d.
Tab 3: Pricing Information
SM..
Tab 3a - A PDF copy of the Summary Sections 1-7, and Pest Control Services
5 M.
worksheets shall be submitted after Tab 3a with your proposal.
In addition to the PDF copy of the Summary Sections 1-7, and Pest Control
Services worksheets, the required Excel pricing workbook shall be uploaded to
OpenGov Procurement with your proposal in the original unlocked Excel format,
along with any price files, pricelists, and/or catalogs (as applicable).
Tab 4: Supporting Contract Documents
5 M
Tab 4a - Completed Firm Information, Order Processing, Individual Contact Information,
and Customer Support Information for warranty and maintenance service is placed after
Tab 4a.
Tab 4b - Sample Supplemental or End-User Agreement(s) (if applicable) are placed after
Tab 4b.
Tab 5: Additional Information
!; h
Tab Sa - Completed Instructions To Offeror and Checklist Form is placed after Tab Sa.
S Jv...
Tab Sb - Descriptive literature, and any other supporting documents are placed after Tab
Sb.
RFP 25J-0911
5
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
UNIVERSITY TERMITE & PEST CONTROL, INC.
EXHIBIT B
Scope of Work
The contractor will provide pest control services at City of Glendale facilities as described in the Mohave
Educational Services Cooperative, Inc. Contract No.25J-UTPC-1225. Services may include but not limited
to the following::
Mammals, Reptiles, Gophers, Ground Squirrels control
Bird control
Termite control
Scorpion control
Mosquito control
Bee control
Anta/Flying insect
Sedonal Pest outbreak
Public Health Threats (Bedbugs, Ticks and Fleas).
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
UNIVERSITY TERMITE AND PEST CONTROL, INC
EXHIBIT C
METHOD AND AMOUNT OF COMPENSATION
The method an amount of compensation is in acordance with Section 3 of this agreement..
NOT TO EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the
Statement of Work must not exceed $1,000,000 for the entire term of the Agreement.
DETAILED PROJECT COMPENSATION
City shall pay contractor compensation in accordance with the rates set forth in the Mohave Contract No.
25J-UTPC-1225 for Pest Control Services for City of Glendale Facilities on an as-needed basis.