Amendment 1 to Agreement with Stantec Consulting Services Inc

City of Glendale — Regular Meeting (2026-04-14)

Extracted text (via pymupdf) 19262 characters

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01/28/2025

C
AMENDMENT NO. 1
Bethany Home Road Drainage Improvements - Project 202105
(Professional Services Agreement, Contract No. C22-0170)

This Amendment No. 1 (“Amendment”) to the Professional Services Agreement (“Agreement”) is
made this ______ day of ________, 2026, (“Effective Date”), by and between the City of Glendale,
an Arizona municipal corporation (“City”) and Stantec Consulting Services Inc., a New York
corporation, authorized to do business in Arizona (“Contractor”).

RECITALS

A.
City and Stantec Consulting Services Inc. (“Contractor”) previously entered into a Professional
Services Agreement for the Bethany Home Drainage Improvements Phase I-A, Design
Services, Contract No. C22-0170, dated February 8, 2022 (“Agreement”); and

B.
City and Contractor previously entered into Contract Extension No. 1, extending the
agreement from February 9, 2025 through February 8, 2026; and

C.
City and Contractor previously entered into Contract Extension No. 2, extending the
agreement from February 9, 2026 through February 8, 2027; and

D.
The City is seeking to expand the scope of services and increase the compensation to be paid
under this agreement by an additional $79,750.00 for a new not to exceed amount of
$1,278,851; and

E.
City and Contractor wish to modify and amend the Agreement subject to and strictly in
accordance with the terms of this Amendment.

AGREEMENT

In consideration of the mutual promises set forth herein and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the City and Contractor hereby agree
as follows:

1.
Recitals. The recitals set forth above are not merely recitals, but form an integral part of this
Amendment.

2.
Term. The term of the Agreement is unchanged and shall expire on February 8, 2027.

3.
Scope of Work. The Scope of Work shall be revised to include additional efforts towards
post design services for Bethany Home Drainage Improvements Phase I-A related to review
of shop drawings or submittals, review & respond to RFI's and preparation of record
drawings.

4.
Compensation. The compensation shall be increased by an additional $79,750 for a new not
to exceed amount of $1,278,851, per the attached Exhibit B.

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01/28/2025
5.
Insurance Certificate. Current certificate will expire on May 1, 2026 and a new certificate
applying to the extended term must be provided prior to this date to Finance Director and the
Contract Administrator.

6.
Non-discrimination. Contractor must not discriminate against any employee or applicant
for employment on the basis of race, color, religion, sex, national origin, age, marital status,
sexual orientation, gender identity or expression, genetic characteristics, familial status, U.S.
military veteran status or any disability. Contractor will require any Sub-contractor to be bound
to the same requirements as stated within this section. Contractor, and on behalf of any
subcontractors, warrants compliance with this section.

7.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the
parties hereby certify that they are not currently engaged in, and agree for the duration of the
Agreement to not engage in, a boycott of goods or services from Israel, as that term is defined
in A.R.S § 35-393.

8.
Uyghur Forced Labor Prevention Act (UFLPA). Contractor certifies that it does not
currently, and during the term of this Agreement, will not use:

(a)
the forced labor of ethnic Uyghurs in the People’s Republic of China;

(b)
any goods or services produced by the forced labor of ethnic Uyghurs in the People’s
Republic of China; and

(c)
any contractors, subcontractors or suppliers that use the forced labor or any goods or
services produced by the forced labor of ethnic Uyghurs in the People’s Republic of
China.

9.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City
annually with a Payment Card Industry Data Security Standard (PCI DSS) attestation of
compliance certificate signed by an officer of Contractor with oversight responsibility.

10.
Ratification of Agreement. City and Contractor hereby agree that except as expressly
provided herein, the provisions of the Agreement shall be, and remain in full force and effect
and that if any provision of this Amendment conflicts with the Agreement, then the provisions
of this Amendment shall prevail.

[Signatures on the following page.]

EXHIBIT A
Professional Services Agreement

SCOPE OF WORK

CONTENTS

CONTENTS ....................................................................................................................................................................... 2
POST DESIGN SERVICES ............................................................................................................................................ 3
1.0
POST DESIGN SERVICES ............................................................................................................................. 3
Task 1.1 Project Management and Coordination ................................................................................................. 3
Task 1.2: Meetings and Field Visits ........................................................................................................................ 3
Task 1.3: Shop Drawing and Submittal Reviews .................................................................................................. 4
Task 1.4: Request for Information (RFI) Review and Response ....................................................................... 4
Task 1.5: Record Drawings ...................................................................................................................................... 4
2.0
SUBCONSULTANTS ........................................................................................................................................ 4
Task 2.1: Kimley Horn .............................................................................................................................................. 4
3.0
REIMBURSABLE EXPENSES ....................................................................................................................... 4
Task 3.1: Reimbursable Expenses ........................................................................................................................... 4

POST DESIGN SERVICES

The following are the tasks and design services required for this project.

1.0
POST DESIGN SERVICES
Consultant will coordinate and integrate project tasks and elements to effectively address project milestones.
Consultant will attend meetings and provide coordination as described in this section as well as prepare and
update an overall project schedule for services performed by Consultant as identified in this proposal.

Task 1.1 Project Management and Coordination
The Consultant will perform project management duties to successfully facilitate the post design services
during pre-construction and construction, anticipated to be around 14 months (March 2026-May 2027).
Consultant will coordinate with the City of Glendale (COG) staff, including the COG Project Manager, and
the Contractor to facilitate coordination and timely task completion. Coordination will be facilitated using
telephone, Teams messages, or e-mail exchanges.

Consultant will prepare monthly invoices, delivered to the City's Project Manager. The invoice will identify
the contract number and include the amount of each work task and man-hour level of effort and consultant
services identified in the approved fee proposal. The percent complete will be consistent with the project
schedule, tasks, and fee proposal per tasks. The total invoice submitted will be less than or equal to the report
that details the task percent complete with the associated cost. The invoice will show the contract amount,
the amounts previously billed, the amount due for the current period, the contract balance, and the percent
complete per tasks.
A projection of monthly billings will be submitted within 14 days after the Notice to Proceed (NTP) has been
issued. The Consultant will complete the Cash Flow workbook monthly and submit to the applicable COG
representative and the COG PM.

Task 1.2: Meetings and Field Visits
Consultant will attend one (1) in-person construction kickoff meeting to be held at City of Glendale Offices.
Consultant will virtually attend up to sixty (60) weekly construction meetings through Teams or Google Meet.
The duration of each weekly construction meeting is assumed to be 1 hour. The Consultant, at the request of
the Contractor or City, may need to travel to the project site to evaluate site conditions or issues that may
arise in the field. It is assumed that up to 6 field visits may need to occur.

Meetings included in this scope of work include the following:
Reference
Task
Meeting
No. of
Meetings
Length of Meeting
(incl. Travel)
1.2
Project Construction Kickoff (In-Person)
1
3 hr.
1.2
Weekly Progress/Utility Meetings (Virtual)
60
1 hr.
1.2
Site Visits (On-Site)
6
3 hr.

Total
67

Task 1.3: Shop Drawing and Submittal Reviews
Consultant will review and make any necessary comments for up to thirty (30) Shop Drawing or Submittals.
Consultant will download Shop Drawings or Submittals using a Contractor-provided online Construction
Management tool, such as ProCore. Consultant will review and respond within 10 business days of
notification. Resubmittals will be counted as a separate review.

Task 1.4: Request for Information (RFI) Review and Response
Consultant will review and respond to reasonable and appropriate Contractor RFIs and issue necessary
clarification or interpretations of the contract documents for up to a maximum of twenty (20) RFIs.
Consultant will download RFIs using a Contractor-provided online Construction Management tool, such as
ProCore. Consultant will try to review and respond within 10 business days of notification or coordinate with
the Contractor for additional information.

Task 1.5: Record Drawings
Consultant will prepare record drawings, consisting of transferring redlines changes shown on the contractor
and inspector field plans onto the original contract documents. The changes will be made in CAD or as
otherwise requested.

2.0
SUBCONSULTANTS
Task 2.1: Kimley Horn
Consultant will coordinate with their Subconsultant, Kimley Horn, who was responsible for the Missouri
Avenue and ADOT Retention Basin portions of the design. Kimley Horn will attend their applicable
Construction Meetings, respond to RFIs, and complete their Record Drawings. See Kimley Horn’s Attached
Scope of Work for additional details.

3.0
REIMBURSABLE EXPENSES
Reimbursable expenses will be invoiced as accrued and back-up data provided with Consultant’s invoices as
required by City of Glendale’s contract.

Task 3.1: Reimbursable Expenses
Reimbursable expenses will be invoiced as accrued and back-up data provided with Engineer’s invoices as
required by City of Glendale’s contract. Reimbursables will include mileage reimbursement for travel to field
visits or meetings at City of Glendale.

EXCEPTIONS
The following items are not included in this scope of work:
•
New project designs
•
Inspection Services
•
Coordination with Utility Companies

EXHIBIT B
Professional Services Agreement

COMPENSATION

METHOD AND AMOUNT OF COMPENSATION
Compensation shall be hourly rates plus reimbursable expenses.

NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Consultant for Services as defined herein during the entire term of
the Project must not exceed $79,750.00.

DETAILED PROJECT COMPENSATION
See attached spreadsheets for detail

Fee Schedule
POST DESIGN SERVICES
1.1 Project Management and Coordination

$8,309.00
1.2 Meetings and Field Visits

$22,119.00
1.3 Shop Drawing and Submittal Reviews

$8,680.00
1.4 RFIs Review and Response

$16,400.00
1.5 Record Drawings

$10,952.00

TOTAL STANTEC POST DESIGN SERVICES
$66,460.00

SUBCONSULTANTS
2.1 Kimley Horn

$12,890.00

REIMBURSABLE EXPENSES
3.1 Reimbursable Expense

$400.00

GRAND TOTAL PROJECT COST:

$79,750.00

Sr. Project Manager
Project Engineer
Engineer In Training
Document Control
Reimbursable Expenses
Kimley Horn
Name
Eggers, Chris
Hernandez Jr,
Mario
Lopez, Travis
Downey,
Heather
Project Summary
Hours
Labour
Expense
Subs
Total
Project Billing Rate (T&M)
$251.00
$203.00
$183.00
$183.00
$1.00
$1.00
Fixed Fee
0
$0.00
$0.00
$0.00
$0.00
Total Units (T&M)
151
28
118
7
400
12,890
Time & Material
304
$66,460.00
$400.00
$12,890.00
$79,750.00
Fee (T&M)
$37,901.00
$5,684.00
$21,594.00
$1,281.00
$400.00
$12,890.00
Total
304
$66,460.00
$400.00
$12,890.00
$79,750.00
Task Code
Task Name
Units
Task Type
Hours
Labour
Expense
Subs
Total
Post Design Services
151
28
118
7
0
0
Time & Material
304
$66,460.00
$0.00
$0.00
$66,460.00
1.1
PM and Coordination (14 Months)
28
7
Time & Material
35
$8,309.00
$0.00
$0.00
$8,309.00
1.2
Meetings and Site Visits
Time & Material
93
$22,119.00
$0.00
$0.00
$22,119.00
Kickoff Meeting (1)
3
Time & Material
3
Weekly Construction Meetings (60)
60
Time & Material
60
Field Visits (6)
12
18
Time & Material
30
1.3
Shop Drawing and Submittal Reviews (30)
20
20
Time & Material
40
$8,680.00
$0.00
$0.00
$8,680.00
1.4
RFIs Review and Response (20)
20
20
40
Time & Material
80
$16,400.00
$0.00
$0.00
$16,400.00
1.5
Record Drawings
8
8
40
Time & Material
56
$10,952.00
$0.00
$0.00
$10,952.00
Subconsultants
0
0
0
0
0
12,890
Time & Material
0
$0.00
$0.00
$12,890.00
$12,890.00
2.1
Kimley Horn
12,890
Time & Material
0
$0.00
$0.00
$12,890.00
$12,890.00
Reimbursable Expenses
0
0
0
0
400
0
Time & Material
0
$0.00
$400.00
$0.00
$400.00
3.1
Mileage
400
Time & Material
0
$0.00
$400.00
$0.00
$400.00
FEE ESTIMATE - Bethany Home Road Drainage Improvements Phase A PDS

1
CITY OF GLENDALE
BETHANY HOME ROAD DRAINAGE IMPROVEMENTS PHASE A
POST DESIGN ENGINEERING SERVICES
SCOPE OF SERVICES
February 27, 2026
Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Subconsultant”) is pleased to submit this
letter agreement (the “Agreement”) to Stantec (“Client”) for providing Final Design services for the
Bethany Home Road Drainage Improvements for the City of Glendale.
Project Understanding
This project consists of providing post-design services for storm drain improvements in 47th
Avenue and Missouri Avenue as part of Phase A construction of the Bethany Home Road
Drainage Improvements project. Kimley-Horn was responsible for the design of the storm drain in
Missouri Avenue from the ADOT detention basin to 47th Avenue. Kimley-Horn is providing
subconsultant services to Stantec for the following pieces of the project:
l
Weekly construction meetings
l
Site visits
l
Responding to requestions for information (RFI)
l
Preparation of record drawings
Scope of Services
Kimley-Horn will provide the services specifically set forth below:
Task 1. Meetings and Field Visits
l
Kimley-Horn will attend up to twelve (12) weekly construction meetings. Kimley-Horn will
not attend weekly meetings once construction is completed outside the area that Kimley-
Horn was responsible for. It is anticipated that the meetings will be virtual. It is
anticipated that Stantec will prepare and distribute agendas and notes from the meeting.
l
Kimley-Horn will complete one (1) field visit to review construction progress and
construction issues.
Task 2. Request for Information (RFI)
l
Kimley-Horn will respond to reasonable and appropriate contractor RFIs and issue
necessary clarifications and interpretations of the contract documents for the work along
Missouri Avenue and the ADOT detention basin. Kimley-Horn assumed a maximum of
four (4) RFIS

2
Task 3. Record Drawings
l
Kimley-Horn will prepare record drawings, consisting of transferring redlines changes
shown on the contractor and inspector field plans onto the original contract
documents. The changes will be made in CAD or as otherwise requested. Kimley-
Horn will complete the record drawings for the portion along Missouri Avenue and
ADOT detention basin.
Services Not Included
Any tasks not specifically listed in the above scope of services are to be considered additional
services. Additional services include but are not limited to:
l
Shop drawing reviews
l
Inspection services
l
Post-design services along 47th Avenue
Information Provided by Stantec
We shall be entitled to rely on the completeness and accuracy of all information provided by
Stantec. Stantec shall provide all information requested by Kimley-Horn during the project.
Schedule
We will provide our services as expeditiously as practicable and work with Stantec to determine
an acceptable schedule.
Fee and Expenses
Kimley-Horn will perform the services in Tasks 1 - 3 on a labor fee plus expense basis with the
maximum labor fee shown below.
Task 1 Meetings and Field Visits ................................................. $6,040
Task 2 Request for Information (RFI) .......................................... $3,220
Task 3 Record Drawings ............................................................. $3,630
Total Not-to-Exceed Fee .............................................................. $12,890
Kimley-Horn will not exceed the total maximum labor fee shown without authorization from the
Client. Individual task amounts are provided for budgeting purposes only. Kimley-Horn reserves
the right to reallocate amounts among tasks as necessary.
Labor fee will be billed on an hourly basis according to our then-current rates. A percentage of
labor fee will be added to each invoice to cover certain other expenses as to these tasks such as
telecommunications, in-house reproduction, postage, supplies, and project-related computer
time. Administrative time related to the project may be billed hourly.
Payment will be due within 25 days of your receipt of the invoice and should include the invoice
number and Kimley-Horn project number.

3
Closure
We appreciate the opportunity to provide these services to you. Please contact me if you have
any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
By: Zach Schmidt, P.E.
Project Manager

City of Glendale
Bethany Home Road Drainage Improvements Phase A
Post Design Engineering Services
Senior
Project
Manager
Senior
Professional
Professional
Analyst
Designer
Admin
TASK DESCRIPTION
SUBTOTAL $ 250.00 $ 220.00 $ 180.00 $ 150.00 $ 120.00 $ 95.00
1. MEETINGS AND FIELD VISITS
6,040
$
19
-
4
-
-
6
Weekly Construction Meetings (12)
3,000
$
12
Field Visit
1,720
$
4
4
Project Management/Documentation
1,320
$
3
6
2.RFI
3,220
$
4
-
4
10
-
-
RFIs (Up to 4)
3,220
$
4
4
10
3. RECORD DRAWINGS
3,630
$
3
-
6
12
-
-
Record Drawings
3,630
$
3
6
12
SUBTOTAL DIRECT LABOR
12,890
$
26
0
14
22
0
6
CONTRACT TOTAL
12,890
$
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