IGA with Az Board of Regents
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MASTER STUDENT PLACEMENT AGREEMENT
between
ARIZONA BOARD OF REGENTS FOR AND ON BEHALF OF ARIZONA STATE
UNIVERSITY, NORTHERN ARIZONA UNIVERSITY,
AND THE UNIVERSITY OF ARIZONA
and the
CITY OF GLENDALE
This Master Student Placement Agreement ("Agreement") is entered into on this __ day of _____________,
2026 ("Effective Date") between Arizona Board of Regents for and on behalf of Arizona State University,
Northern Arizona University, and the University of Arizona (collectively, the "University") and the City
of Glendale, an Arizona municipal corporation (the "City").
1.
DURATION.
The duration of this Agreement shall be for seven (7) years, commencing on the Effective Date
and expiring on the seven-year anniversary date of the Effective Date.
2.
GENERAL TERMS.
2.1
The purpose of this Agreement is to establish a relationship between the University and the City
to enable unpaid educational experiences for University students at City ("Field Experience")
that may qualify for University academic credit as determined by University. The educational
programs within each University ("Programs") are varied and administered by numerous
colleges or departments within the University ("University Departments"). This Agreement is
intended to allow participation of students who are studying in such Programs to obtain Field
Experience in accordance with the provisions of this Agreement. The parties agree that each
party benefits from the mutual promises made herein by furthering the implementation of Field
Experiences.
2.2
Each University Department and the City will agree on a schedule for student participation at
the City, including the length of field training.
2.3
The student's participation should complement the business activities of the City. Students will
not be used in lieu of professional or staff personnel and will be under the supervision of a City
employee.
2.4
Each student is expected to perform with high standards at all times and comply with all written
policies and regulations of the City.
2.5
Either the City or the University Department may require withdrawal or dismissal from
participation in the Field Experience of any student whose performance record or conduct does
not justify continuance. The withdrawal, dismissal or removal of a student in accordance with
this section will not affect continuation of this Agreement or the continued training of other
students.
2.6
Neither the University nor the City is obligated to provide for the student's transportation to and
from the City or for health insurance for the student.
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2.7
A meeting or telephone conference between representatives of the appropriate University
Department and the City will occur at least once each semester to evaluate the educational
program and review this Agreement.
2.8
Statements of performance objectives for the educational Field Experience will be the joint
responsibility of the appropriate University Department and City personnel.
3.
CITY'S OBLIGATIONS.
3.1
City agrees to appoint an Educational Coordinator who is responsible for the educational
activities and supervision of University students participating under this Agreement. Depending
on the number and types of University Departments and students, City may appoint multiple
Educational Coordinators as appropriate.
3.2
Provide all applicable access and resources (e.g. workstation, security badges, computer access,
storage space, etc.) to the student necessary to conduct their Field Experience. Appropriate
personal protective equipment ("PPE") shall be provided to the student and assigned workspace
must conform to current guidelines from the U.S. Centers for Disease Control and Prevention,
and of other regulatory institutions, in response to the COVID-19 pandemic. City shall ensure
that such health and safety measures are afforded to, and provided for, all students assigned to
City.
3.3
Provide student with an orientation to all applicable City policies, regulations, and directives, and
instruct student of City's emergency response procedures and operations. The City will provide
student with at least the same safety training it provides to its regular employees working under
similar conditions. In the event a student sustains an occupational injury during a Field
Experience at the City, the City will provide such emergency care as is provided its employees.
The City shall not bear any financial responsibility for any charges generated from the provision
of such care; all such costs shall be referred to the student.
3.4
City agrees to submit to the appropriate University Department an evaluation of each student's
progress. The format for the evaluation, as well as the timing of its provision to University, is
established by the University in consultation with the City.
3.5
INDEMNIFICATION: The City is responsible for the acts and omissions of its employees and
agents and must maintain adequate insurance (which may include a bona fide self-insurance
program) to cover any liability arising from the acts and omissions of the City's employees and
agents. The City is not responsible for maintaining insurance to cover liability arising from the
acts and omissions of the students, employees and agents of the University. University students
are not deemed to be employees of City by virtue of this Agreement.
4.
UNIVERSITY'S OBLIGATIONS.
4.1
As applicable, each University Department will provide an administrative framework, including
designating a University faculty or other representatives, to coordinate scheduling, assist in
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advising students and provide course information and objectives to the extent such course
information and objectives are deemed necessary.
4.2
As applicable, each University Department will be responsible for developing and carrying out
procedures for student selection and admission. The University shall select qualified students in
good standing who demonstrate the necessary skills, ethics, and behavior to participate in the
Field Experience.
4.3
The University shall inform each student they are required to comply with rules, regulations, and
procedures of the City, and failure to do so may result in dismissal from the Field Experience.
4.4
The University maintains insurance coverage through the State of Arizona's Risk Management
Division self-insurance program to cover liabilities, arising from the acts and omissions of the
University's employees, students, and agents participating under this Agreement. The University
is not responsible for maintaining insurance coverage for liability arising from the acts and
omissions of the City's employees and agents.
4.5
INDEMNIFICATION: University shall be responsible for the acts and omissions of its
employees and agents and must maintain adequate insurance (which may include a bona fide
self-insurance program) to cover any liability arising from the acts and omissions of the
University's employees and agents. The University is not responsible for maintaining insurance
to cover liability arising from the acts and omissions of the employees and agents of the City.
University students are not deemed to be employees of City by virtue of this Agreement.
University is a public institution and, as such, any indemnification, liability limitation, or hold
harmless provision will be limited as required by Arizona law, including without limitation
Article 9, Sections 5 and 7 of the Arizona Constitution and Arizona Revised Statutes ("A.R.S")
§§ 35-154 and 41-621. Therefore, notwithstanding any other provision of this Agreement to the
contrary, University's liability under any claim for indemnification is limited to claims for
property damage, personal injury, or death to the extent caused by acts or omissions of
University.
5.
STATE OF ARIZONA PROVISIONS.
5.1
Non-discrimination. Pursuant to State of Arizona Executive Order 2009-09, each party agrees
not to discriminate against any employee or applicant for employment on the basis of race, color,
religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any disability.
Each party will require any Sub-contractor to be bound to the same requirements as stated within
this section. Each party, and on behalf of any subcontractors, warrants compliance with this
section.
5.2
Conflict of Interest. In accordance with A.R.S. § 38-511, University or City may cancel this
Agreement within three years after the execution of this Agreement, without penalty or further
obligation, if any person significantly involved in initiating, negotiating, securing, drafting, or
creating this Agreement on behalf of University or City, at any time while this Agreement or
any extension thereof is in effect, is an employee or agent of any other party to this Agreement
in any capacity or a consultant to any other party with respect to the subject matter of this
Agreement.
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5.3
Notice of Arbitration Statutes. In the event of litigation, as required by A.R.S. § 12-1518, the
parties agree to make use of arbitration in all contracts that are subject to mandatory arbitration
pursuant to rules adopted under A.R.S. § 12-133.
5.4
Failure of Legislature to Appropriate. In accordance with A.R.S. § 35-154, if University's or
City's performance under this Agreement depends on the appropriation of funds by the Arizona
Legislature, and if the Legislature fails to appropriate the funds necessary for performance, then
University or City may provide written notice of this to the other and cancel this Agreement
without further obligation of University or City. Appropriation is a legislative act and is beyond
the control of University or City.
5.5
University Names and Marks. City will not use any names, service marks, trademarks, trade
names, logos, or other identifying names, domain names, or identifying marks of University (the
"University Marks"), without in each case, the prior written consent of University. City's use of
any University Marks must comply with University's requirements including using the ®
indication of a registered trademark where applicable.
5.6
Student Educational Records. Student educational records are protected by the federal Family
Educational Rights and Privacy Act, 20 U.S.C. § 1232g ("FERPA"). City will comply with
FERPA and will not access or make any disclosures of student educational records to third
parties without prior notice to and consent from University or as otherwise provided by law. If
this Agreement contains a scope of work or any provision that requires or permits City to access
or release any student records, then, for purposes of this Agreement only, University hereby
designates City as a "school official" for University under FERPA, as that term is used in FERPA
and its implementing regulations. As such, City will comply with FERPA and will not make any
disclosures of University students' educational records to third parties without prior notice to,
and consent from, University or as otherwise permitted by law. In addition, any access or
disclosures of student educational records made by City or its employees and agents must
comply with University's definition of legitimate educational purpose, which definition can be
found
at:
SSM
107-01:
Release
of
Student
Information
(http://www.asu.edu/aad/manuals/ssm/ssm107-01.html). If City violates the terms of this
section, City will immediately provide notice of the violation to University.
6.
TITLE IX.
As an entity that receives Federal financial assistance, the University is subject to Title IX of the
Educational Amendments of 1972 to the 1964 Civil Rights Act ("Title IX"). Title IX protects
individuals from discrimination based on sex or gender in all University sponsored programs
and activities. Sex-based discrimination includes sexual harassment, sexual assault, relationship
violence and stalking. The University fosters a learning and working environment built on
respect and free from discrimination and harassment based on sex or gender. The University's
Title IX Guidance/Non-Discrimination and Anti-harassment policies are available online. City
will: (i) comply with University's Title IX/Non-Discrimination and Anti-harassment policies;
(ii) provide University's Title IX Guidance/Non-Discrimination and Anti-harassment policies to
any City parties reasonably expected to interact with University students or employees, in person
or online during a Field Experience; and (iii) ensure that all City parties comply with
University's Title IX Guidance/Non-Discrimination and Anti-harassment policies.
7.
NOTICE.
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All notices or other communications by either party to the other hereunder shall be in writing
and shall be deemed properly delivered (i) when received by the party; or (ii) three (3) days after
deposit in the United States mail of such notice or communication to the parties entitled thereto,
registered or certified mail, postage repaid, to the parties at the following addresses:
If to Glendale:
Human Resources & Risk Management Director
City of Glendale
5850 W. Glendale Avenue
Glendale, Arizona 85301
With a copy to:
City Attorney
City of Glendale
5850 West Glendale Avenue
Glendale, Arizona 85301
If to University (as applicable):
Office of the Provost
Arizona State University
300 E. University Drive
PO Box 877805
Tempe, AZ 85287-7805
Northern Arizona University
Contracts and Risk Management
PO Box 4124
Flagstaff, AZ 86011
University of Arizona
Office of Research Contracts & Agreements
845 N. Park Ave., Rm 538
Tucson, AZ 85721-0158
8.
MISCELLANEOUS.
8.1
This Agreement is neither a fiscal nor a funds obligation document. Any endeavor or transfer
of anything of value involving reimbursement or contribution of funds between the parties to
this Agreement will be handled in accordance with applicable laws, regulations, and procedures.
Such endeavors will be outlined in separate agreements that shall be made in writing by
representatives of the parties and shall be independently authorized by appropriate statutory
authority. This Agreement does not provide such authority. Each party shall be fiscally
responsible for their own portion work performed under the Agreement.
8.2
Neither party shall have the right to assign this Agreement without the prior written consent of
the other party.
8.3
This Agreement shall be governed by the laws of Arizona, the courts of which state shall have
jurisdiction over its subject matter.
8.4
The individuals signing on behalf of the University or City hereby represent and warrant that
they are duly authorized to execute and deliver this Agreement on behalf of the University or
City and that this Agreement is binding upon the University or City in accordance with its terms.
8.5
The University and City have registered with and will continue to participate in the E-Verify
program established by the United States Department of Homeland Security and Social Security
Administration or any successor program. The University and City warrant compliance with all
federal immigration laws and understand that any breach of this warranty subjects the breaching
party to penalties, including termination of this Agreement. The University and City have the
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right to inspect the papers of the other party's employees participating in this Agreement to
ensure compliance with this paragraph.
8.6
This Agreement may be executed in multiple counterparts, each of which shall be deemed an
original, and all of which together shall constitute one and the same instrument.
8.7
Nothing in this Agreement shall create any third-party beneficiary rights.
8.8
Severability. In the event that any court of competent jurisdiction determines that any term or
provision of this Agreement is invalid or unenforceable, the remainder of this Agreement shall
not be affected thereby and each term and provision of this Agreement, other than those held to
be invalid or unenforceable, shall be valid and enforceable to the fullest extent by law.
8.9
Entire Agreement/Modifications. This Agreement constitutes the entire agreement and
understanding of the parties with respect to its subject matter. Notwithstanding the above, this
Agreement does not replace, supersede or affect any existing student placement agreements
currently in effect. No waiver, amendment or modification of this Agreement will be valid or
binding unless written and signed by the parties. Waiver by either party of any breach or default
of any clause of this Agreement by the other party will not operate as a waiver of any previous
or future default or breach of the same or different clause of this Agreement.
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IN WITNESS HEREOF, the parties execute this Agreement as represented by its
authorized signers below.
"City"
CITY OF GLENDALE, an Arizona municipal corporation
___________________________________
Patrick S. Banger, City Manager
ATTEST:
___________________________________
Julie K. Bower, City Clerk
(SEAL)
APPROVED AS TO FORM:
___________________________________
Michael D. Bailey, City Attorney
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“University”:
THE ARIZONA BOARD OF REGENTS
acting for and on behalf of
UNIVERSITY OF ARIZONA
________________________________
By: Melissa Riha
Director
Office of Research Contracts & Agreements