Agreement with US Dept of Transportation FHWA

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1. Federal Award No. 
693JJ32640326 
2. 
Effective Date 
See No. 16 Below 
3. Assistance 
Listings No. 
20.939 
4. 
Award To 
City of Glendale, Arizona 
5850 W Glendale Avenue, 
Glendale, AZ, 85301 
Unique Entity Id.: CRE4N8H1X6J5 
TIN No.: 86-6000247 
 
5. 
Sponsoring Office 
U.S. Department of Transportation 
Federal Highway Administration 
Office of Safety 
1200 New Jersey Avenue, SE 
HSSA-1, Mail Drop E71-117 
Washington, DC 20590 
 
6. 
Period of Performance 
Effective Date of Award - 36 Months 
7. 
Total Amount 
Federal Share: 
Recipient Share: 
Other Federal Funds: 
Other Funds: 
Total: 
 
$799,992 
$199,998 
$0 
$0 
$999,990 
8. 
Type of Agreement 
Grant 
 
9. 
Authority  
Section 24112 of the Infrastructure Investment 
and Jobs Act (IIJA, Pub. L. 117–58, 
November 15, 2021) 
 
10. Procurement Request No. 
HSA250458PR 
11. Federal Funds Obligated 
$799,992 
12. Submit Payment Requests To 
See Article 5. 
 
14.   Description of the Project  
Develop a comprehensive Active Transportation Plan,  
Americans with Disabilities Act Self-Evaluation and Transition  
Plan for the City of Glendale, Arizona. 
 
13. Accounting and Appropriations Data 
15X0176E50.0000.055SR50500.5592000000.410
10.61006600 
 
RECIPIENT 
15. Signature of Person Authorized to Sign 
 
 
___________________________________ 
Signature                                                 Date 
Name: Patrick Banger 
Title:  City Manager 
FEDERAL HIGHWAY ADMINISTRATION 
16. Signature of Agreement Officer 
 
 
______________________________________ 
 Signature                                                      Date 
 Name: Ryan Buck 
 Title: Agreement Officer

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IN WITNESS WHEREOF, the parties here to have executed this Agreement as of the date and year set forth 
above. 
 
“City” 
 
City of Glendale, in Arizona 
municipal corporation 
 
ATTEST: 
 
 
 
_______________________________ 
Julie K. Bower                          (SEAL) 
City Clerk 
 
 
APPROVED AS TO FORM: 
 
 
 
_______________________________  
Michael D. Bailey 
City Attorney

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U.S. DEPARTMENT OF TRANSPORTATION 
 
GRANT AGREEMENT UNDER THE 
FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM 
 
This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway 
Administration (the “FHWA”) and the City of Glendale, Arizona (the “Recipient”). 
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) 
Grant for the City of Glendale Active Transportation Plan and ADA Self-Evaluation and Transition Plan.  
The parties therefore agree to the following: 
ARTICLE 1 
GENERAL TERMS AND CONDITIONS 
1.1  General Terms and Conditions. 
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General 
Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant 
Program,” dated November 4, 2025, which is available at 
https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2024.” Articles 7–33 
are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement. 
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also 
states that it is required to comply with all applicable Federal laws and regulations including, but not 
limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for 
Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et 
seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). 
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient 
and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial 
action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient 
to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government-
wide integrity and performance system.

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ARTICLE 2 
APPLICATION, PROJECT, AND AWARD 
2.1  Application. 
Application Title: 
City of Glendale Active Transportation Plan and ADA Self-Evaluation and 
Transition Plan. 
Application Date: 
08/29/2024 
2.2  Award Amount. 
SS4A Grant Amount: $799,992 
2.3 Federal Obligation Information. 
Federal Obligation Type: Single 
 2.4  Budget Period. 
Budget Period:  See Block 6 of Page 1 
 2.5  Grant Designation. 
Designation: Supplemental Planning Grant 
ARTICLE 3 
SUMMARY PROJECT INFORMATION 
3.1  Summary of Project’s Statement of Work. 
Planning and Demonstration Narrative:  The award will be used by the City of Glendale to develop a 
comprehensive Active Transportation Plan and Americans with Disabilities Act Self Evaluation 
Transition Plan. 
The project will be completed in one phase.  
3.2 Project’s Estimated Schedule. 
Supplemental Planning Schedule 
 
 
 
 
 
Milestone 
Schedule Date 
Planned Final Plan Publicly Available 
Date:  
6/30/2028 
Planned SS4A Final Report Date: 
12/31/2028

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3.3       Project’s Estimated Costs. 
      (a)  Eligible Project Costs 
Eligible Project Costs 
SS4A Grant Amount: 
$799,992 
Other Federal Funds: 
$0 
State Funds: 
$0 
Local Funds: 
$199,998 
In-Kind Match: 
$0 
Other Funds: 
$0 
Total Eligible Project Cost: 
$999,990 
 
(b) Cost Classification Table – For Planning and Demonstration Grants with demonstration activities 
and Implementation Grants Only 
 
(c) Indirect Costs 
 
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the 
Recipient’s approved Budget Application.  In the event the Recipient’s indirect cost rate changes, the 
Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such 
adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding 
provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause 
the Recipient to exceed the total obligated funding. 
ARTICLE 4 
CONTACT INFORMATION 
4.1 Recipient Contact(s). 
Marilu Garcia 
Sr. Transportation Planner 
City of Glendale 
6210 W Myrtle Ave. Glendale AZ 85301 
(623)930-2036 
Mgarciaramirez@glendaleaz.com  
4.2 Recipient Key Personnel. 
Name 
Title or Position 
Patrick Sage 
Transportation Planning 
Administrator 
Marilu Garcia 
Project Manager

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4.3 USDOT Project Contact(s). 
Safe Streets and Roads for All Program Manager 
Federal Highway Administration 
Office of Safety 
HSSA-1, Mail Stop:  E71-117 
1200 New Jersey Avenue, S.E.  
Washington, DC 20590 
202-366-2822 
SS4A.FHWA@dot.gov  
 
and 
Agreement Officer (AO)  
Federal Highway Administration  
Office of Competitive Grants and Workforce Programs 
HACG-30, Mail Stop W51-232 
1200 New Jersey Avenue, S.E.   
Washington, DC 20590  
HCFASS4A@dot.gov  
 
and 
 
Division Administrator – Arizona 
Agreement Officer’s Representative (AOR) 
4000 N. Central Ave. Suite 1500 
Phoenix, AZ 85012 
602-379-3646 
Arizona.fhwa@dot.gov  
 
and 
 
Glen Robison 
Arizona Division Office Lead Point of Contact 
Safety Specialist 
4000 N. Central Ave. Suite 1500 Phoenix, AZ 85012 
602-382-8961 
Glen.robison@dot.gov  
 
ARTICLE 5 
USDOT ADMINISTRATIVE INFORMATION 
5.1 Office for Subaward and Contract Authorization. 
USDOT Office for Subaward and Contract Authorization: FHWA Office of Competitive Grants and 
Workforce Programs 
SUBAWARDS AND CONTRACTS APPROVAL  
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient 
(who is awarded a subaward) versus contractor (who is awarded a contract).

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Note: Recipients with a procurement system deemed approved and accepted by the Government or by 
the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 
through 200.327.  
In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval 
from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the 
application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) 
(6) and does not apply to procurement transactions for goods and services. Approval will be issued 
through written notification from the AO or a formal amendment to the Agreement.  
The following subawards and contracts are currently approved under the Agreement by the AO. This list 
does not include supplies, material, equipment, or general support services which are exempt from the 
pre-approval requirements of this clause. 
5.2  Reimbursement Requests 
(a) 
The Recipient may request reimbursement of costs incurred within the budget period of this 
agreement if those costs do not exceed the amount of funds obligated and are allowable under the 
applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request 
reimbursement more frequently than monthly. 
(b) 
The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the 
payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, 
the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for 
Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for 
Construction Programs) to clearly document all costs incurred. 
(c) 
The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, 
including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify 
the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient 
detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may 
withhold processing that request until the Recipient provides sufficient detail. 
(d) 
The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure 
that progress on this agreement is sufficient to substantiate payment. 
(e) 
In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by 
EFT would impose a hardship on the Recipient because of their inability to manage an account at 
a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to 
submit their requests for disbursement, the FHWA may waive the requirement that the Recipient 
use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of 
Contact for instructions on and requirements related to pursuing a waiver.  
(f) 
The requirements set forth in these terms and conditions supersede previous financial invoicing 
requirements for Recipients.

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ARTICLE 6 
SPECIAL GRANT TERMS 
6.1 
SS4A funds must be expended within five years after the grant agreement is executed and DOT 
obligates the funds, which is the budget period end date in section 10.3 of the Terms and 
Conditions and section 2.4 in this agreement. 
6.2 
The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, 
including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), 
and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal 
transportation funding will also be required to comply fully with regulations and guidance for the 
ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and 
all other civil rights requirements. 
6.3 
SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance 
with FHWA procedures. 
6.4 
The Recipient of a Planning and Demonstration Grant acknowledges that the Supplemental Action 
Plan will be made publicly available and agrees that it will publish the final Supplemental Action 
Plan on a publicly available website. 
6.5 
There are no other special grant requirements.

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ATTACHMENT A 
PERFORMANCE MEASUREMENT INFORMATION 
Study Area: Citywide (City of Glendale, Arizona) 
Baseline Measurement Date: N/A 
Baseline Report Date: N/A 
Table 1: Performance Measure Table 
Measure 
Category and Description 
Measurement 
Frequency and 
Reporting 
Deadline 
Costs 
 
Project Costs: Quantification of the cost 
of each eligible project carried out using 
the grant 
Within 120 days 
after the end of the 
period of 
performance 
Lessons Learned and 
Recommendations 
 
Lessons Learned and Recommendations:  
Description of lessons learned and any 
recommendations relating to future 
projects or strategies to prevent death and 
serious injury on roads and streets. 
Within 120 days 
after the end of the 
period of 
performance

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ATTACHMENT B 
CHANGES FROM APPLICATION 
Describe all material differences between the scope, schedule, and budget described in the application and the 
scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately 
document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of 
those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes.  If there are no 
changes, please insert “N/A” after “Scope,” “Schedule,” or “Budget.” If there are changes to the budget, please 
complete the table below. Otherwise, leave the table below blank. 
 
Scope: N/A 
 
Schedule: N/A 
 
Budget: N/A 
 
The table below provides a summary comparison of the project budget. 
 
Fund Source 
Application 
Section 3.3  
$ 
% 
$ 
% 
Previously Incurred Costs 
(Non-Eligible Project Costs) 
 
 
 
 
Federal Funds 
 
 
 
 
Non-Federal Funds 
 
 
 
 
Total Previously Incurred Costs 
 
 
 
 
Future Eligible Project Costs 
 
 
 
 
SS4AFunds 
 
 
 
 
Other Federal Funds 
 
 
 
 
Non-Federal Funds 
 
 
 
 
Total Future Eligible Project 
Costs 
 
 
 
 
Total Project Costs

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ATTACHMENT C 
 
[RESERVED]

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ATTACHMENT D 
[RESERVED]

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ATTACHMENT E 
LABOR AND WORK 
1.  Efforts to Support Good-Paying Jobs and Strong Labor Standards 
The Recipient states that rows marked with “X” in the following table are accurate: 
X 
The Recipient or a project partner promotes robust job creation by supporting 
good-paying jobs directly related to the project with free and fair choice to join 
a union. (Describe robust job creation and identify the good-paying jobs in the 
supporting narrative below.) 
 
The Recipient or a project partner will invest in high-quality workforce training 
programs such as registered apprenticeship programs to recruit, train, and retain 
skilled workers, and implement policies such as targeted hiring preferences. 
(Describe the training programs in the supporting narrative below.) 
 
The Recipient or a project partner will partner with high-quality workforce 
development programs with supportive services to help train, place, and retain 
workers in good-paying jobs or registered apprenticeships including through 
the use of local and economic hiring preferences, linkage agreements with 
workforce programs, and proactive plans to prevent harassment. (Describe the 
supportive services provided to trainees and employees, preferences, and 
policies in the supporting narrative below.) 
 
The Recipient or a project partner will partner and engage with local unions or 
other worker-based organizations in the development and lifecycle of the 
project, including through evidence of project labor agreements and/or 
community benefit agreements. (Describe the partnership or engagement with 
unions and/or other worker-based organizations and agreements in the 
supporting narrative below.) 
 
The Recipient or a project partner will partner with communities or community 
groups to develop workforce strategies. (Describe the partnership and 
workforce strategies in the supporting narrative below.) 
 
The Recipient or a project partner has taken other actions related to the Project 
to create good-paying jobs with the free and fair choice to join a union and 
incorporate strong labor standards. (Describe those actions in the supporting 
narrative below.) 
 
The Recipient or a project partner has not yet taken actions related to the 
Project to create good-paying jobs with the free and fair choice to join a union 
and incorporate strong labor standards but, before beginning construction of the 
Project, will take relevant actions described in Attachment B. (Identify the 
relevant actions from Attachment B in the supporting narrative below.)   
 
The Recipient or a project partner has not taken actions related to the Project to 
improve good-paying jobs and strong labor standards and will not take those 
actions under this award. 
2. 
Supporting Narrative. 
All work for this project will be conducted consistent with the recipient’s hiring, employment, and 
procurement standards and thus support good-paying jobs.  The project will allow for free and fair 
choice to join a union, consistent with applicable law.

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ATTACHMENT F   
   CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE 
 
1.        Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical 
and Cyber Threats. 
 
The Recipient states that rows marked with “X” in the following table are accurate: 
 
 
The Recipient demonstrates, prior to the signing of this agreement, effort to 
consider and address physical and cyber security risks relevant to the 
transportation mode and type and scale of the activities. 
 
The Recipient appropriately considered and addressed physical and cyber 
security and resilience in the planning, design and oversight of the project, as 
determined by the Department and the Department of Homeland Security. 
 
The Recipient complies with 2 CFR 200.216 and the prohibition on certain 
telecommunications and video surveillance services or equipment. 
 
2.        Supporting Narrative. 
N/A – will not purchase Information Technology or Operational Technology under this award.

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ATTACHMENT G 
[RESERVED]