Citizen Participation Final Report, revised date May 15, 2020

City of Glendale — Regular Meeting (2020-06-04)

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HUNTER
ENGINEERING

PLANNING, LANDSCAPE, CIVIL & SURVEY
ENGINEERING
HUNTER

CITIZEN
PARTICIPATION
PLAN

FOR

PARK 303

NEC & SEC of Glendale Ave. and State Route Loop
303 and the NEC of Bethany Home Road and State
Route Loop 303

GLENDALE, ARIZONA

PREPARED BY:

HUNTER ENGINEERING, INC.
10450 N. 74th STREET, SUITE 200
SCOTTSDALE, AZ 85258
(480) 991-3985

Submitted: April 7th, 2020
Revised May 15th, 2020

H.E. PROJECT NO. ROTH009
SR 19-0305
ZON20-09

HUNTER
ENGINEERING

PLANNING, LANDSCAPE, CIVIL & SURVEY
ENGINEERING
HUNTER

Citizen Participation Plan – PARK 303 Industrial Park

Date: MAY 15th, 2020

Overview and Background

Purpose: The purpose of this Citizen Participation Report is to
summarize how the Citizens Participation Plan informed citizens,
property owners, neighbor associations, agencies, schools and
businesses in the vicinity of the site of both an Annexation and
Planned Area Development(PAD) application for Park 303. The site is
located at the NEC & SEC of Glendale Ave. and State Route Loop
303 and the NEC of Bethany Home Road and State Route Loop 303;
and is an application for approximately 340 acres of mostly RU-43
General Rural to be designated as an Industrial and Commercial
PAD. This participation report has ensured that those affected by this
application for a PAD have had opportunities to learn about and
comment on the proposal.

Contact:
Michael Buschbacher II, AICP - Principal Planner
Hunter Engineering Inc.
10450 N 74th Street Suite 200
Scottsdale, AZ 85258
mbuschbacher@hunterengineeringpc.com
480-991-3985

Summary of Actions Taken for this Report

To encourage effective citizen participation in conjunction with the
application,
the
following
actions
were
taken
to
provide
opportunities to understand and address the real or perceived
impacts the request would pose to members of the surrounding
community.

Pre-submittal Meeting: The pre-submittal meeting with City of
Glendale planning staff was held with staff on February 4th, 2020 to
discuss how the project should move forward with the City. Staff has
agreed to review the formal submittal and in initial discussions
recommended
that
an
Annexation
and
Planned
Area
Development would be needed for the proposed development.
The meeting also identified that a Citizens Participation Plan and a
Neighborhood Meeting would be required to notify and meet with
residents and nearby registered neighborhoods.

HUNTER
ENGINEERING

PLANNING, LANDSCAPE, CIVIL & SURVEY
ENGINEERING
HUNTER

Action Plan: In order to provide an effective citizen participation in
conjunction with the application, the following actions have been
taken to provide opportunities to understand and address the real
or perceived impacts the request would pose to members of the
surrounding community.

Contact List: A contact was developed for citizens in the area,
specifically all property owners within 300 feet of the project
boundaries. There are currently no existing Homeowner Associations
or Registered Neighborhood Groups, therefore none have been
included in the Report. Those individuals on the “Interested Parties”
list maintained by the Planning Division were included in the contact
list. The notification letter was submitted to the project planner and
approved for distribution by the date listed in the schedule below.
The Strategic Planning Manager at Luke Air Force Base was also
included in the contact list.

Notification Letter: All persons listed on the contact list were sent a
letter, by first class mail, that provided notice of the neighborhood
meeting, described the project, and included a concept plan
diagram for the proposed Annexation and PAD Area.

Neighborhood Meeting: A traditional neighborhood meeting was
originally planned, and notification were sent for this meeting. The
planned location, a local elementary school, was shut down by the
Governor’s order, due to the COVID-19 outbreak and the meeting
was cancelled with short notice. City staff determined that the
meeting would be rescheduled and requested that we provide an
opportunity for the public to discuss this proposal with some form of
an alternative to a traditional “Public Gathering”.

Based upon this recommendation, a virtual neighborhood meeting,
utilizing video conferencing was held. A letter announcing the date
and time of the virtual neighborhood meeting requested that any
neighbor who wanted to participate in the meeting would sign-in to
the meeting by sending an email to register. Information was also
provided letting neighbors know that the substitute process meets
the requirements of the City of Glendale Zoning Ordinance Sec.
3.304
Citizen
Participation
Plan
“neighborhood
meetings”.
Instructions for the Virtual meeting can be found in the attached
sample letter.

To ensure inclusion, participants were encouraged to submit their
email and join the conversation two weeks prior to and throughout
the entire one-hour meeting. Participants were provided the ability
to both ask questions and have them answered; none were asked.

HUNTER
ENGINEERING

PLANNING, LANDSCAPE, CIVIL & SURVEY
ENGINEERING
HUNTER

Public Hearing Notification Postcard: All persons listed on the
contact list received a note card, by first class mail, that provided
notice of the scheduled public hearings, described the project and
included a vicinity plan for the proposed PAD Area.

Publication: A notice was published on April 30th in the Glendale Star
(a local newspaper of general circulation) to inform the residents
living within the City.

Physical Posting: Physical Posting of a Notice on the property
occurred on May 6th, well within the minimum of 15 days before the
scheduled hearing date for the Planning Commission of June 4th
and the City Council meeting date of June 23rd. Yard Signs were
installed in three conspicuous location throughout the site on April
22nd to announce the annexation hearing on May 12th. Affidavits of
posting along with photos have been provided as evidence of
compliance with City requirements. All signs will be removed on July
7th, 2020, 14 days after the City Council public hearing and vote.

Note: There have been no comments, questions and concerns
received as of the date of this final report. Any new comments will
be copied to the project planner with the City of Glendale and be
included in the final record of the staff report.

Summary of Results

Summary of Potential Issues and Consideration for affected parties:
In order to provide an effective citizen participation in conjunction
with the application, consideration was given to the potential for
issues such as blocked views, the appearance of structures, vehicle
circulation, proper screening, appropriate landscape buffers, the
safety of the surrounding residents and improvements in surrounding
roadways.

Industrial development can produce nuisances associated with the
uses allowed with the zoning category. Nuisances have been
addressed in the PAD document associated with this Rezoning case.
Truck traffic could increase and as a result the site will be designed
to minimize the mixing of truck traffic with cars. No issues were raised
and as a result, there are no citizens in opposition to the project. It
should still be noted that considerations for potentially affected
parties were explored for this project, as described in this summary.

HUNTER
ENGINEERING

PLANNING, LANDSCAPE, CIVIL & SURVEY
ENGINEERING
HUNTER
Concerns & Questions: No comments were generated by the date
of this report, but any individual with specific concerns is still
encouraged to contact City staff to further discuss those concerns.
Individuals should continue to feel free to call Michael Buschbacher
or George Gelhert at any time during the application process and
public hearings for this case.

Changes & Amendments (Proposed Development): If a change or
amendment occurs to the proposed development after the initial
mailing, another notification letter will be mailed, as soon as
possible, before the hearing date. There have been no changes to
the proposed develop as of the date of this final report.

Changes to this Participation Plan: A change or amendment did
occur and as that the initial neighborhood meeting was cancelled,
and an online neighborhood meeting occurred. An additional
notification letter was sent before the hearing date and this change
has been captured in this final report.

Schedule:

•
Pre-submittal meeting – February 4th, 2020
•
Application Submittal – April 7th, 2020
•
Citizens Participation Plan Submitted to City - April 6th, 2020
•
Plan Implementation Date – March 9th, 2020
•
Neighborhood Meeting 1st Letter sent to Planner – March 6th, 2020
•
Neighborhood Meeting 1st Mailing sent out – March 9th, 2020
•
Neighborhood Meeting 2nd Letter sent to Planner- April 6th, 2020
•
Neighborhood Meeting 2nd Mailing – April 9th, 2020
•
On-line Neighborhood Meeting – April 23rd, 2020
•
Hearing Notification Post card sent out – Before May 21st, 2020
•
Final Participation Report – May 15th, 2020
•
Site to Posted for Annexation – April 22nd, 2020
•
Site to Posted for Rezoning (PAD) – May 6th, 2020
•
Notice Appears in Newspaper for Annexation – April 30th, 2020
•
Remove Site Posting Sign Removal – July 7th, 2020

HUNTER
ENGINEERING

10450 N. 74th Street, Suite 200
Scottsdale, Arizona 85258
T 480 991 3985
F 480 991 3986
PLANNING, LANDSCAPE, CIVIL AND SURVEY
ENGINEERING
HUNTER

March 6th, 2020

Re: Annexation Case#: ______ & Rezoning Case#: _________

Dear Neighbor,

We are applying for an annexation and rezone change for the properties
located NEC & SEC of Glendale Ave. and State Route Loop 303 and the NEC of
Bethany Home Road and State Route Loop 303 in Glendale, Arizona. This
request is for development of a light industrial site with multiple warehouse
buildings along with retail and other commercial buildings. The assessor parcel
numbers for the properties are 501-03-007A, 501-03-008A, 501-03-005C, 501-03-
011B, 501-03-006F, 501-03-015. 501-04-005A, 501-04-004A and 501-03-006H.

This letter is being sent to all property owners within 300 feet of the property at
the request of the City of Glendale as a part of the planning process. A copy of
the proposed site is enclosed for your review.

A public meeting is required for this zoning changes and is scheduled for March
23rd, 2020 at 6pm.

Location:
Mabel Padgett Elementary School
4095 N 144th Ave, Goodyear, AZ 85395
Room:
Media Room

You are invited to attend this meeting and provide any input you may have
regarding this proposal. These requests will eventually be subject to hearing
review by the Glendale Planning Commission and Glendale City Council and
this meeting is being held to provide further notification and to take comments
in advance of those hearings. You will be notified of the hearing once they are
scheduled with a follow up mailing.

If you have any questions regarding this proposal, please call me at 480-991-
3985. The City of Glendale has assigned this case to George Gehlert, a planner
with their Planning Division. He can be reached at 623-930-2597 should you have
any questions regarding the Citizen Participation process. If you have sold this
property in the interim, please forward this correspondence to the new owner.

Sincerely,

Michael S Buschbacher II, AICP
Principal Planner
April 9th, 2020

Dear Neighbor,

HUNTER
ENGINEERING

10450 N. 74th Street, Suite 200
Scottsdale, Arizona 85258
T 480 991 3985
F 480 991 3986
PLANNING, LANDSCAPE, CIVIL AND SURVEY
ENGINEERING
HUNTER
As you know, we are applying for an annexation and rezone change for the
properties located NEC & SEC of Glendale Ave. and State Route Loop 303 and the
NEC of Bethany Home Road and State Route Loop 303 in Glendale, Arizona. This
request is for development of a light industrial site with multiple warehouse buildings
along with retail and other commercial buildings.

Unfortunately, due to the COVID19 virus the initial neighborhood meeting was
cancelled by our host, we apologize. After discussion with City staff, a virtual
neighborhood meeting has been planned in place of an in-person public gathering.

The required neighborhood meeting for this zoning change has been rescheduled
for April 23rd from 5pm to 6pm.

Meeting Information:
PARK 303 PAD - Virtual Neighborhood Meeting
Thu, Apr 23, 2020 5:00 PM - 6:00 PM (MST)
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/919448149
You can also dial in using your phone.
(For supported devices, tap a one-touch number below to join instantly.)
United States: +1 (224) 501-3412
One-touch: tel:+12245013412,,919448149#
Access Code: 919-448-149
New to GoToMeeting? Get the app now and be ready when your first
meeting starts: https://global.gotomeeting.com/install/919448149

You are invited to attend and provide any input you may have regarding this
proposal. Our requests are subject to hearing review by the Glendale Planning
Commission and Glendale City Council. This meeting is being held to take
comments and provide answers in advance of those hearings. You will be notified of
the hearing once they are scheduled with a follow up mailing.

Please email me at mbuschbacher@hunterengineeringpc.com with any questions.
George Gehlert, a planner with the City can be reached at 623-930-2597 should you
have any questions regarding the Citizen Participation process. If you have sold this
property in the interim, please forward this correspondence to the new owner.

Sincerely,

Michael S Buschbacher II, AICP
Principal Planner - Hunter Engineering

MYRTLE
ORANGEWOOD
BETHANY HOME
N SARIVAL AVE
CLAREMONT
OCOTILLO
MARYLAND
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GLENDALE
G:\ROTH009\Planning_Landscape\PLANNING\RO09-PAD-EXHIBIT 4-BUBBLE DIAGRAM SITE PLAN CONCEPT & CIRCULATION.dwg 3/12/2020 paul rayis
10450 N 74th St • Ste 200 • Scottsdale, AZ 85258
Office: 480.991.3985 • www.hunterengineeringpc.com
This plan is for conceptual purposes only
Not to be used for construction
PARK 303
EXHIBIT 4 - BUBBLE DIAGRAM SITE PLAN & CIRCULATION
Glendale, Arizona
RO09
3/12/2020
Feet
600
300
0
INDUSTRIAL
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NOT A PART
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**
PROJECT MONUMENT SIGNAGE
DEVELOPMENT IDENTIFICATION
PRIMARY CIRCULATION
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GLENDALE
MYRTLE
ORANGEWOOD
BETHANY HOME
N SARIVAL AVE
CLAREMONT
OCOTILLO
MARYLAND
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G:\ROTH009\Planning_Landscape\PLANNING\RO09-NOTIFICATION AREA MAP.dwg 4/7/2020 paul rayis
10450 N 74th St • Ste 200 • Scottsdale, AZ 85258
Office: 480.991.3985 • www.hunterengineeringpc.com
This plan is for conceptual purposes only
Not to be used for construction
PARK 303
NOTIFICATION AREA MAP
Glendale, Arizona
RO09
4/7/2020
300'
300'
300'
300'
300'

THIS PAGE INTENTIONALLY LEFT BLANK

CITY OF GLENDALE
PUBLIC NOTICE
PUBLIC HEARING

PLANNING COMMISSION DATE: 6:00PM, JUNE 4TH, 2020
CITY COUNCIL TENTATIVE DATE: 5:30PM, JUNE 23RD, 2020
REQUEST: REZONE FOR APPROXIMATELY 340.22 ACRES FROM RU-43 (COUNTY) AND M-1
(CITY OF GLENDALE) TO PAD (PLANNED AREA DEVELOPMENT) LOCATED ON THE NEC & SEC
OF GLENDALE AVENUE & STATE ROUTE LOOP 303 AND THE NEC OF BETHANY HOME ROAD
AND STATE ROUTE LOOP 303
LOCATION: COUNCIL CHAMBERS - 5850 WEST GLENDALE AVENUE, GLENDALE, AZ 85301

CASE NUMBER: ZON20-09
APPLICANT/CONTACT: MICHAEL S. BUSCHBACHER/ HUNTER ENGINEERING, INC.
PHONE NUMBER: 480-991-3985

CASE FILE AVAILABLE AT CITY OF GLENDALE (623) 930-2800
POSTING DATE: MAY 6TH, 2020

PENALTY FOR REMOVAL OR DEFACING PRIOR TO DATE OF LAST HEARING