17. NOA 09CH012079 CARRYOVER FY2025.PDF
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Department of Health and Human Services Administration for Children and Families Notice of Award Award# 09CH012079-04-01 FAIN# 09CH012079 Federal Award Date: | 1/29/2024 Recipient Information Federal Award Information 1. Recipient Name MARICOPA COUNTY OF 234 N Central Ave Fl 3 Phoenix, AZ 85004-2256 602-506-4841 2. Congressional District of Recipient 07 3. Payment System Identifier (ID) 1866000472A6 4, Employer Identification Number (EIN) 866000472 5. Data Universal Numbering System (DUNS) 050391270 6. Recipient’s Unique Entity Identifier (UEI) MHLNFHVYWDD9 7. Project Director or Principal Investigator Ms. Cami Foulks cami.foulks@maricopa.gov 6023723710 8. Authorized Official Mr. Jack Sellers sellersj@mail.maricopa.gov 000-000-0000 11. Award Number 09CH012079-04-01 12. Unique Federal Award Identification Number (FAIN) 09CH012079 13. Statutory Authority 42 USC 9801 ET SEQ. 14, Federal Award Project Title Head Start and Early Head Start 15. Assistance Listing Number 93.600 16. Assistance Listing Program Title Head Start 17. Award Action Type Carryover Request 18. Is the Award R&D? No Federal Agency Information ACF/OHS Region IX Grants Office 9. Awarding Agency Contact Information Ms. Jennifer M Curtiss Grants Management Officer jennifer.curtiss@acf.hhs.gov 816-426-2991 10.Program Official Contact Information Ms. Cynthia T Yao Head Start Program Cynthia. Yao@acf.hhs.gov 415-437-8451 Summary Federal Award Financial Information 19, Budget Period Start Date 07/01/2024 _- End Date 06/30/2025 20. Total Amount of Federal Funds Obligated by this Action 20a. Direct Cost Amount 20b. Indirect Cost Amount 21. Authorized Carryover 22. Offset 23. Total Amount of Federal Funds Obligated this budget period 24. Total Approved Cost Sharing or Matching, where applicable 25. Total Federal and Non-Federal Approved this Budget Period 26. Period of Performance Start Date 07/01/2021 - End Date 06/30/2026 27. Total Amount of the Federal Award including Approved Cost Sharing or Matching this Period of Performance $0.00 $2,622,353.00 $0.00 $2,622,353.00 $0.00 $22,323,586.00 $6,236,486.00 $28,560,072.00 $91,132,068.46 28. Authorized Treatment of Program Income ADDITIONAL COSTS 29, Grants Management Officer - Signature Ms. Jennifer M Curtiss Grants Management Officer 30. Remarks Page | y, Department of Health and Human Services Notice of Award a XC Administration for Children and Families Awardi# 09CH012079-04-01 "era FAIN# 09CH012079 Federal Award Date: | 1/29/2024 Recipient Information Seb QT TROT BE P (Excludes Direct Assistance) Recipient Name |. Financial Assistance from the Federal Awarding Agency Only MARICOPA COUNTY OF ll. Total project costs including grant funds and all other financial participation 234 N Central Ave Fl 3 a. Salaries and Wages §8,361,126.00 Phoenix, AZ 85004-2256 b. Fri B fi 602-506-4841 . Fringe Benefits $3,940,299.00 c. TotalPersonnelCosts $12,301,425.00 . Equipment Congressional District of Recipient a. Equip’ $690,000.00 07 e. Supplies $1,088,023.00 Payment Account Number and Type f Travel $15,493.00 1866000472A6 Cc . Employer Identification Number (EIN) Data 8. Construction $0.00 866000472 h. Other $2,896,864.00 Universal Numbering System (DUNS) i. Contractual $5,223,218.00 050391270 Recipient’s Unique Entity Identifier (UEI) j. TOTAL DIRECT COSTS $22,215,023.00 MHLNFHVYWDD9 k. INDIRECT COSTS $2,730,916.00 31. Assistance Type 1, TOTAL APPROVED BUDGET $24,945,939.00 Discretionary Grant Federal Sh m. Federal Share 32. Type of Award $24,945,939.00 Service n. Non-Federal Share $6,236,486.00 34, Accounting Classification Codes FY-ACCOUNT NO. DOCUMENT NO. ADMINISTRATIVE CODE | OBJECT CLASS | ASSISTANCE LISTING AMT ACTION FINANCIAL ASSISTANCE | APPROPRIATION 3-G094120 09CH01207903 ACFOHS 41.51 93.600 ($54,728.00) 75-23-1536 3-G094120 09CH01207904 ACFOHS 41.51 93.600 $54,728.00 75-23-1536 3-G094121 09CH01207903 ACFOHS 41.51 93.600 ($47,626.00) 75-23-1536 3-G094121 09CH01207904 ACFOHS 41.51 93.600 $47,626.00 75-23-1536 3-G094122 09CH01207903 ACFOHS 41.51 93.600 ($2,519,999.00) 75-23-1536 3-G094122 09CH01207904 ACFOHS 41.51 93.600 $2,519,999.00 75-23-1536 Page 2 *“ “sy Department of Health and Human Services Notice of Award Award# 09CH012079-04-01 FAIN# 09CH012079 Federal Award Date: | 1/29/2024 & Administration for Children and Families 35. Terms And Conditions STANDARD TERMS 1, The ACF Standard Terms and Conditions applies to all ACF awards and is located on the Award Terms and Conditions page. The Supplemental Terms and Conditions herein are additional requirements applicable to the program named below. By acceptance of awards for this program, the recipient agrees to comply with the requirements included in both the Standard and Supplemental Terms and Conditions for this program. 1. The administration of this program is authorized under the Head Start Act, as amended by the Improving Head Start for School Readiness Act of 2007, Public Law 110-134 at https://eclkc.ohs.acf.hhs.gov/policy/head-start-act. 2. The program is codified at 42 U.S.C. 9831 et seq at https://eclkc.ohs.acf.hhs.gov/policy/head-start- act/sec-636-statement-purpose 3. Implementing program regulations are published as the Head Start Program Performance Standards at 45 CFR Parts 1301 to 1305, https://eclkc.ohs.acf.hhs.gow/policy/45-cfr-chap-xiii. Additional program guidance is located on the Early Childhood Learning & Knowledge Center (ECLKC), https://eclkc.ohs.acf.hhs.gov/. Recipients must act in compliance with the Program Instructions and Information Memoranda. For full text, go to https://eclkc.ohs.acf.hhs.gov/policy/pi and https://eclkc.ohs.acf.hhs.gov/policy/im. 4. This award is subject to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements (UAR) for HHS Awards found at 45 CFR Part 75 at https://www.ecfr.gov/current/title- 45/subtitle-A/subchapter-A/part-75. a. For all monetary and non-monetary awards issued before October 1, 2024, HHS adopted from the federalwide UAR 2 CFR 200: i. Subpart D — Post Federal Award Requirements — Closeout at 2 CFR 200.344 b. For monetary awards issued on or after October 1, 2024, per the Federal Register (FR), 89 FR 80055, HHS’ UAR at 45 CFR Part 75 includes eight (8) regulatory provisions that HHS adopted from the federalwide UAR 2 CFR 200 This award is subject to the following eight (8) regulatory provisions in 2 CFR 200: i. Subpart A — Acronyms and Definitions — 2 CFR 200.1 “Modified Total Direct Cost (MTDC) ii. Subpart D — Post Federal Award Requirements — Disposition of Equipment at 2 CFR 200.313(e) ui. Subpart D — Post Federal Award Requirements — Supplies at 2 CFR 200.314(a) iv. Subpart D — Post Federal Award Requirements — Micro-purchase thresholds at 2 CFR 200.320 v. Subpart D — Post Federal Award Requirements — Fixed amount subawards at 2 CFR 200.333 vi. Subpart D — Post Federal Award Requirements — Closeout at 2 CFR 200.344 vii. Subpart E — Cost Principles — Indirect Costs — De minimis rate at 2 CFR 200.414(f Page 3 & Administration for Children and Families Department of Health and Human Services Notice of Award Award# 09CH012079-04-01 FAIN# 09CH012079 Federal Award Date: | 1/29/2024 viii. Subpart F — Audit Requirements — Single Audit at 2 CFR 200.501 5. This award is subject to Executive Orders in the Federal Register available at https://www.federalregister.gov/presidential-documents/executive-orders 6. This award is subject to requirements or limitations in any applicable Appropriations Act available at https://crsreports.congress.gov/. 7. This award is subject to the Administrative and National Policy Requirements at https://www.acf.hhs.gov/grants/administrative-and-national-policy-requirements. 8. This award is subject to the HHS Grants Policy Statement (HHS GPS). a. For all monetary and non-monetary awards issued before October 1, 2024, this award is subject to the HHS Grants Policy Statement: https://www.hhs. gov/sites/default/files/grants/grants/policies- regulations/hhsgps107.pdf This includes requirements in Parts I and II. Although consistent with the HHS GPS, any applicable statutory or regulatory requirements, including 45 CFR Part 75, directly apply to this award apart from any coverage in the HHS GPS. b. For monetary awards issued on or after October 1, 2024, this award is subject to the requirements of the HHS Grants Policy Statement (HHS GPS) that are applicable based on your recipient type and the purpose of this award. This includes requirements in Parts I and II available at https://www.hhs. gov/grants-contracts/grants/grants-policies-regulations/index.html. Although consistent with the HHS GPS, any applicable statutory or regulatory requirements, including 45 CFR Part 75, directly apply to this award apart from any coverage in the HHS GPS. COST SHARING OR MATCHING (NON-FEDERAL SHARE) OF PROGRAM FUNDING 9. Recipients are required to meet a non-federal share of the project cost, in accordance with Section 640(b) of the Head Start Act, 42 U.S.C. § 9835(b). Recipients must provide at least 20 percent of the total approved cost of the project. The total approved cost of the project is the sum of the ACF (federal) share and the non-federal share. The non-federal share may be met by cash or in-kind contributions. Any shared costs or matching funds and all contributions, including cash and third-party in-kind contributions, must be accepted as part of the recipient’s cost-sharing or matching when such contributions meet all criteria listed in 45 CFR § 75.306. 10. The responsible HHS official may approve a waiver of all or a portion of the non-federal match requirement based on a recipient’s written application submitted for the budget period and any supporting evidence the responsible HHS official requires. In deciding whether to grant a waiver, the responsible HHS official will consider the circumstances specified at section 640(b) of the Act and whether the recipient made a reasonable effort to comply with the non-federal match requirement. a. Matching Waiver Pursuant to 48 U.S.C. 1469a(d) Matching requirements (including in-kind contributions) of less than $200,000 are waived under awards made to the governments of American Samoa, Guam, the U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands (other than those consolidated under other provisions of 48 U.S.C. 1469) pursuant to 48 U.S.C. 1469a(d). This waiver applies whether the matching required under the award equals or exceeds $200,000. FINANCIAL REPORTING 11. The OMB approved Financial Reporting form for this program is the Federal Financial Reports (SF- 425). This form must be submitted in the Payment Management System (PMS) as described in ACF-PI- Page 4 & Administration for Children and Families Department of Health and Human Services Notice of Award Award# 09CH012079-04-01 FAIN# 09CH012079 Federal Award Date: | 1/29/2024 OHS-24-01: https://eclkc.ohs.acf. hhs.gov/policy/pi/acf-pi-ohs-24-01. a. PMS SF-425 Information: https://pms.psc.gov/grant-recipients/ffr-updates. html b. For support using PMS, contact your PMS Liaison Accountant: https://pms.psc.gov/find-pms-liaison- accountant.html c. Post-Award Reporting Forms and Instructions: https://www.grants.gov/forms/forms-repository/post- award-reporting-forms 12. Obligation Deadline: Funds must be obligated within the budget period established by the Notice of Award (NoA) on Line 19. If funds cannot be obligated within the established budget period, recipients may apply to carryover the balance or for a no-cost extension, as applicable, in Head Start Enterprise System (HSES) applications. Applications for a carryover balance should be initiated once the actual unobligated balance is known (generally during the period allowed for preparation and submission of the annual Federal Financial Report. Applications for a no-cost extension must be submitted at least 10 calendar days before the end of the period of performance of the award. 13, Liquidation Deadline: a. Recipients must liquidate all financial obligations incurred under the Federal award no later than 90 calendar days after the end date of the budget period, except for the final budget period, unless the Federal awarding agency or pass-through entity authorizes an extension, b. During the final budget period within a period of performance recipients must liquidate all financial obligations incurred under the Federal award no later than 120 calendar days after the end date of the period of performance unless the Federal awarding agency or pass-through entity authorizes an extension. Any funds not expended by this timeframe must be returned to the U.S. Department of Health and Human Services. PROGRAM REPORTING 14. The OMB approved Program Report form for this program is the Head Start Program Information Report (PIR, OMB Control No. 0970-0427). All grant recipients and sub-recipients are required to submit a PIR for Head Start and Early Head Start programs annually. PIR submissions are only accepted electronically using the Head Start Enterprise System (HSES). a. PIR guidance, reference materials, change highlights and frequently asked questions are available at: http://eclkc.ohs.acf.hhs. gov/pir. b. For assistance and/or support contact the HSES help desk at help@hsesinfo.org PROPERTY REPORTING 15. This award is subject to the Property Related T&Cs found at https://www.acf.hhs.gov/grants/manage- grant/grant-award/property-terms. 16. The OMB approved property reporting is the following: a. Real Property Reports (SF-429s). The SF-429 Real Property forms are applicable to this program and must be submitted as described in ACF-PI-HS-17-03: https://eclkc.ohs.acf.hhs.gov/policy/pi/acf-pi-hs-17- 03. Page 5 & Administration for Children and Families Department of Health and Human Services Notice of Award Award# 09CH012079-04-01 FAIN# 09CH012079 Federal Award Date: | 1/29/2024 i. For assistance accessing the SF-429: https://home. resources/ ii. For assistance completing the SF-429s, please contact OGM-RealProperty429@acf.hhs.gov iii. Under 45 CFR §75.323, all real property, equipment, and intangible property acquired or improved with ACF funds must be held in trust by the non-federal entity as trustee for the beneficiaries of the project or program under which the property was acquired or improved. Post-award requirements of Part 1303 must be met and the federal interest resulting from purchase, construction and major renovation activities must be protecting by filing or posting a notice of federal interest as required by 45 CFR §1303.46 - §1303.49. b. Tangible Property Report (SF-428s). The SF-428-B Tangible Personal Property Report -Final Report must be submitted as described in ACF-PI-OHS-24-01: https://eclkc.ohs.acf.hhs.gov/policy/pi/acf-pi-ohs- 24-01. The SF-428-C Tangible Personal Property Report — Disposition Request/Report must be submitted as described in the Tangible Personal Property Guidance: https://www.acf.hhs. gov/grants/manage- grant/property/tangible-property#book_content_0 i. The fillable SF-428 forms must be completed and uploaded in the Grant Notes section of GS. The Category Type of the Grant Note is Tangible Personal Property Report (SF-428). ii. Downloadable version of fillable SF-428: https://www.grants.gov/forms/forms-repository/post-award- reporting-forms iii. GS User Guide: Grant Notes: Microsoft Word - User Guide Recipient Grants List and Details GRANTS LIST .docx (grantsolutions.gov) and Quick Sheet: Grant Notes (grantsolutions. gov) EFFECTIVE PERIOD 17. These program-specific Supplemental Terms and Conditions are effective on the date shown in the top right of the page and will remain in effect until updated. They will be updated and reissued only as needed whenever a new program-specific statute, regulation or other requirement is enacted or whenever any of the applicable existing Federal statutes, regulations, policies, procedures or restrictions is amended, revised, altered, or repealed. These program-specific Supplemental Terms and Conditions are applicable to your award when they have been incorporated by reference in your Notice of Award or subsequent award amendments. POINTS OF CONTACT 18. Points of contact for additional information or questions concerning either the operation of the program or related financial matters can be found in the Head Start Enterprise System (HSES). AWARD PAYMENT 19. This award will be paid through the Department of Health and Human Services, Payment Management Services, operating under the Program Support Center (PSC). The PSC provides automated award payment and cash management services from awards issued by Federal Government Awarding Agencies through the centralized payment system, Payment Management System (PMS). For more detailed information on payment through PMS, go to https://pms.psc.gov/. Drawing funds from PMS indicates acceptance and agreement to the T&Cs of the award. UNIQUE ENTITY IDENTIFIER (UEI) NOTICE Page 6 “4, Department of Health and Human Services Notice of Award %e Ke Administration for Children and Families Award 09CH012079-04-01 ny FAIN# 09CH012079 Federal Award Date: | 1/29/2024 20. All applicants and recipients must have an active System for Award Management (SAM) registration and UEI issued. ACF recommends that organizations start the renewal process at least 30 days prior to expiration to avoid delays in federal funding. Entities can search for help at Federal Service Desk (FSD) any time or request help from an FSD agent Monday-Friday 8 a.m. to 8 p.m. ET at https://www.fsd.gov/gsafsd_sp This award is subject to requirements as set forth in 2 CFR 25.110. Page 7 AWARD ATTACHMENTS MARICOPA COUNTY OF 09CH012079-04-01 1. 09CH012079-04 - FY24 - Maricopa Carryover Remarks 30. REMARKS (Continued from previous page) This action reprograms unobligated Program operations funds of $2,519,999.00 from Program Year 03, Head Start training and technical assistance funds of $54,728.00 from Program Year 03, and Early Head Start training and technical assistance funds of $47,626.00 from Program Year 03 to Program Year 04 to complete approved program activities. The unobligated federal fund balance is reported as available in the grantee’s Final Financial Report SF-425 for Grant No. 09CH012079/03. If the audit report for the periods including Grant No. 09CH012079/03 reflects a lower federal fund balance, it will be the responsibility of the grantee to cover any difference with non-federal funds. Head Start population: 715 children. Designated Head Start service area: East Maricopa County, Arizona: Excludes the City of Phoenix and communities of Goodyear (85395) and Surprise (85374) in West Maricopa County. Approved program options for the Head Start program: Center-based. Early Head Start population: 368 infants, toddlers, and pregnant women. Designated Early Head Start service area: East Maricopa County, Arizona: Excludes the City of Phoenix Designated EHS-CCP service area: Maricopa County, Arizona: Excludes City of Phoenix Approved program options for the Early Head Start program: Center-based. This action approves the request to reprogram operations and training and technical assistance funding in the amount of $2,622,353 for the following approved program activities: Program Operations - $2,519,999 -Equipment ($690,000) for the purchase and installation of four (4) play structures at four (4) centers ($550,000) and the modification/repair of one (1) play structure at one (1) center ($140,000). -Contractual ($600,000) for advertising costs to support recruitment of staff and children, and consultant fees to support facilities planning. -Other ($1,229,999) for maintenance, repair, and minor renovation costs across 10 centers and the administrative office Training and Technical Assistance - $102,354 (HS - $54,728; EHS - $47,626) -Contractual ($102,354) for professional development and training costs and supplies.