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FIRST THINGS FIRST
4000 North Central Avenue, Sulte 500, Phoenix, Arizona 85012
602.771.5100 | 877.803.7234 | firstthingsfirst.org
Notice of Renewal Consideration
DATE: April 16, 2024
TO: Maricopa County Department of Public Health
Attn: Wendi Ayers
w.ayers@maricopa.gov
FROM: Russell Spencer, Grants and Contracts Director
RE: Grant Renewal Information for State Fiscal Year 2025 (SFY25)
The following First Things First grant Is eligible for renewal consideration. Receipt of this packet does not
guarantee renewal of the grant award but if renewed, the award period for the SFY25 grant will be July
1, 2024 through June 30, 2025.
i: .
Grantee Name: Maricopa County Department of Public
Health
SFY24 FTF Grant Number: GRA-STATE-24-1244-01
Strategy: Child Care Health Consultation
Eligible Renewal Amount for SFY2Z5: | $2,318,042
The renewal packet Includes the following documents:
1. Grant Renewal Amendment
Confirm the eligible award amount and contracted service units on the form.
2. Line-Item Budget and Budget Narrative
The SFY25 Line-Item Budget and Budget Narrative should continue to align with the approved
SFY24 Line-Item Budget and Budget Narrative and the scope of the approved programming.
3. Program Personnel Table
Complete the table with the personnel that align with the SFY25 Line-item Budget and Budget
Narrative.
Follow Up Action Necessary
Please complete all documents; have your designated signatory sign the amendment, line-item budget,
and budget narrative; and then email all items back to me by May 31, 2024.
If the renewal Is approved by the Board of First Things First at the June 2024 meeting, First Things First
will countersign the amendment document and scan/emall it back for your records.
Reminders
Grantees must always adhere to the latest version of the Standards of Practice which can be located in
the Strategy Toolkit, www.firstthingsfirst.org/grants/strategy-toolkit and related policy documents that
apply to this grant. Additional policy/grant-related documents (FTF Grants Uniform Terms and
Conditions, FTF Data Security Policy and Procedures, and the FTF Tribal Data Policy) are located under
Grantee Resources, www.firstthingsfirst.org/grants/grantee-resources,
SFY25 Data Template Training
If refresher data template training is needed for SFY25, please contact the FTF Evaluation team to
schedule, ftfevaluation@firstthingsfirst.org.
Closing out SFY24
Your current grant ends June 30, 2024. Final narrative and data reports must be submitted on or before
July 20, 2024 and your final request for reimbursement must be submitted no later than August 15,
2024 (45 days from the grant end date.) Unexpended funds from SFY24 do not carry over to SFY25.
!f you have any questions, please contact me by email at Rspencer@firstthingsfirst.org or by phone at
602-771-5043.
Thank you.
Grant Renewal Amendment
Early Childhood Development
Grant Renewal/2025 Grant Award
th GRA-STATE-24-1244-01-Y2
FIRST THINGS FIRST | East Maricopa, Northwest Maricopa, Phoenix North, Phoenix
South, Southeast Maricopa, Southwest Maricopa Regional
Partnership Councils
Child Care Health Consultation
and Health Board
(First Things First)
4000 North Central Avenue,
Suite S00
Phoenix, Arizona 85012
(602) 771-5100
GRANTEE:
Maricopa County Department of Public Health
PURPOSE OF AMENDMENT:
1. The parties renew the Grant Agreement for the perlod of July 1, 2024 through June 30, 2025,
2. Total award amount for the grant period Is $2,318,042
3. Contracted Service Units:
Strategy: Child Care Health Consultation
Number of Stots: 618 total (East Maricopa: 99, NW Maricopa: 97, Phoenix North: 160, Phoenlx, South: 152,
SE Maricopa: 84, SW Maricopa: 26)
4. The grantee is responsible for all updated Standards of Practice located In the First Things First Partner and Grant Management System
(PGMS) under Grantee Resources/Standards of Practice.
5. All other terms and conditions remain unchanged and are according to the orlginal award documents, clarification documents and
renewal submission documents.
Contractor hereby acknowledges receipt and understanding of the
contract amendment
The above referenced amendment Is hereby executed
effective July 1, 2024 onge signed and dated below:
c
Signature a
pirhle Lt Laws fll f LILY
Name Date
spe puey yY DRECZDRE
S/S, Y. 4:
Date/
Page | 1
PERSONNEL SERVICES
SFY25 Line-Item Budget
Budget period: July 1, 2024 ~ June 30, 2025
J
Personne] Services Sub Total $1,429,734
Salaries
EMPLOYEE RELATED EXPENSES Employee Related Expenses Sub Total $530,465
Fringe Benefits or Other ERE 19.94% $285,089
Fixed at $13,632 per employee, # of FTE 18 $245,376
PROFESSIONAL AND OUTSIDE SERVICES Professional & Outside Services Sub Total $2,000
Contracted Services-CPR Training, speakers $2,000
TRAVEL Travel Sub Total * $18,000
in-State Travel- mileage relmbursement $13,000 7
Out-of-State Travel- Conferences $5,000
AID TO ORGANIZATIONS OR INDIVIDUALS Ald to Organizations or Individuals Sub Total $0
Subgrants or Subcontracts te organizations/ agencies/entities .
OTHER OPERATING EXPENSES Other Operating Expenses Sub Total $122,112
me Telephones/Communicatlons Services- $52 per line x 19 $11,656
People
Internet Access
General Office Supplies $4,000 ol
Food- water $500
Rent/Occupancy $22,142
Uulitles
Furniture _
Postage
Software (including ST supplies) Zoom $8,600
Oues/Subscriptions
Advertising _ a
Printing/Copying
Equipment Maintenance
Professional Development- Conferences, workshops, $5,614
webtnars, staff training
| Insurance y
Program Materials
Program Supplies _ | $70,000
Scholarships _
Program Incentives
CAPITALEQUIPMENT Capital Equipment Sub Total $0
Equipment $5,000 or greater in value
NON-CAPITAL EQUIPMENT mo Non-Capital Sub Total $5,000
Equipment $4,999 ar less In value $5,000
SUBTOTAL DIRECT PROGRAM COSTS $2,107,311
ADMINISTRATIVE/INDIRECT COSTS Total Admin/Indirect $210,731
Indisect/Admin Costs $210,731
TOTAL $2,318,042
Authorized Signature —< PBL Date shale F-
Page | 2
SFY25 Budget Narrative
The budget narrative should provide a clear and concise description of how amounts were determined, including
calculations, for each proposed line Item In the Line-Item Budget. If a budget category does not apply, elther leave
blank or delete the category.
Personnel Services: $1,429,734
Salaries for 9 FTE Child Care Nurse Consultants (Nurses), S FTE Child Care Health Consultants (Health Educators), 1 FTE Child
Care Health Consultant (Health Educator) on contract for FY25, 1 FTE Child Care Health Consultation (CCHC) Supervisor, 1
FTE CCHC Lead Nurse, 0,3 FTE CCHC Lead Nurse, & 0.7 FTE Administrative Operations Specialist. The 5 FTE CCHC Health
Educators accounted far in this grant are vacant positlons that are anticipated to be filled on or before 7/1/24. Maricopa
County Department of Public Health (MCDPH) uses a placement in range system for determining satarles, using an average
rounded salary. Salaries are determined based on the number of years of nursing expertence/health educator experience. A
majority of the CCHC Nurses are at the mid-range, with several very experienced nurses coming In at top range. The total
FTE of CCHCs (Nurses and Health Educators) are budgeted using an average rounded hourly pay rate. Please note that the
average rounded rates are being utilized to reflect an anticipated average salary Increase of 3% for Maricopa County
employees In FY25, All personnel positions indicated on the attached personnel table are permanent positions (with the
exception of 4 contract health educator), assigned exclusively to the CCHC program for the next 12-months.
Employee Related Expenses: $530,465
Fringe benefits are calculated at 19.94% of salary- current Maricopa County standard, includes soclal security, Medicare,
tong term disabillty, life Insurance, vision, dental, health, AZ state retirement, and tax. These benefits have been calculated
using the projected Maricopa County rate for the contract year July 1, 2024 through June 30", 2025.
Professional and Outside Services: $2,000
For contracted services for various safety tralnings or speakers (l.e., CPR, guest speakers for meetings/professlanal
development for staff).
Travel: $18,000
Used for state mileage compensation for travel to childcare centers for work-related activities and other events related to
CCHC work/employment with MCDPH, Out-of-state travel includes costs for transportation, lodging, meal costs for wark-
related conferences. Mileage relmbursement and travel related expenses for in state and out of state travel will follow the
State of AZ Travel pollcy at: #ttps://qo0.02.qov/sttes/defauit/fites/2022-09/5095%20Relmbursement%*20Rates%20% 20231001.pd/.
Ald to Organizations or Individuats:
Other Operating Expenses: $122,112
Rent and occupancy is budgeted for $22,142 for office space at 4041 N. Central Ave. Phoenix, AZ 85012. Professional
development for staff such as workshops, webinars, and conferences relevant to health and safety and/or early childhood
education, Cell phone and communication services are budgeted for $11,856; VPN service and wireless hotspots used for
Page j 3
teleworking and for staff to have access to Internet while working with cllents out in the community. General office suppltes
such as paper, paper clips, pens, pencils, flash drives, post-it notes, calendars, notebooks, binders, etc, Program supplies
such as books, physical activity equipment, diapers, gloves, wipes, updated resources materials, batterles, technology
equipment (speakers, HDMI cords, extenslon cords, etc.) all used for training, demonstration, modeling, technical assistance,
and policy development. Zoom subscriptions for virtual meetings with childcare programs and tralnings for statewide CCHC
events. Canva subscription used to make handouts, training matertals, and other flyers that are put out to CCHC staff and
childcare centers. Also, professional development opportunities throughout the year for CCHCs and/or CCHC leadership to
attend conferences or workshops to help develop knowledge of early childhood education, CCHC competencies, and health
and safety topics which assist in advancing the CCHC program.
Non-Capital Equipment: $5,000
This will be used to purchase equipment such as laptops, desktops, projectors, as needed due to expiring warranties or wear
and tear.
Administrative/Indirect Costs: $210,731
Maricopa County utilizes a cost allocation system which is comprised of 2 components. The county wide portion Includes the
costs allocated entirely to administration; the department cost pool consists of costs that benefit all Department of Public
Health planning services; finance and procurement, human resources, grants/contracts, and agency liability insurance. The
Indirect rate Is derived annually based on the expenditures of the previous year. The Indirect rate for MCDPH ts budgeted at
10% which is $210,731.
Appilcants must list either Option A or Option B and provide proper justification for expenses Included:
O XOptlon A- Administrative Costs; with proper justification, applicants may include an allocation for
administrative costs for up to 10% of the total direct costs requested of the grant request.
Administrative costs may include allocable direct charges for: costs of financtal, accounting, auditing,
contracting or general legal services; costs of internal evaluation, including overall management
improvement costs; and costs of general liability insurance that protects the agency/organization(s)
responsible for operating a program, other than insurance costs solely attributable to the program.
Administrative costs may also include that portion of salaries and benefits of the program’s director and
other administrative staff not attributable to the time spent in support of a specific program.
OR
O Option B - Federally Approved Indirect Costs: if your agency/organization has a federally approved
indirect cost rate agreement in place, applicants may include an allocation for indirect costs for up to
10% of the direct costs. Applicants must provide o copy of their federally approved Indirect cost rate
agreement.
Authorized Signature a, = Date oht Vr
/
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CCHC Health Educator Vacant 1.0
CCHC Health Educator Vacant 1.0
CCHC Health Educator Vacant 10
CCHC Health Educator Vacant 10
CCHC Health Educator Vacant 1.0
Provides administrative and clerical support to the
Experience with the CCHC program as a hearing Child Care Health Consultant Program (CCHC),
screening assistant for the Hearing Screening Program | supervisors and staff. Documents and sends
2011-2014. During this time, she assisted with the certificates for all the Online Continuing Education
Claudia Corral CCHC program as well as with administrative duties Classes. Assists with administrative tasks of setting Yes O.7 FTE
Administrative Assistant | which is her position ot the present time. Completed up and running CCHC Community Education courses °
the Train the Trainer for the Hearing Screening and Health and Safety Specialist Trainings. Provides
Program. Completed a Medical Translation course in Support as a trained child safety seat expert to
2015 and completed a Community Worker program. CCHC program and otherwise assists with a myriad
of administrative tasks as needed.
program.
Additional Personnel - those individuals partially funded through the proposed program but who do not directly implement or have direct program oversight of the
Program Total FTEs: 18 FTE
* Resumes and/or job descriptions for key personnel may be requested at any time but unless otherwise indicated, they do not need to be submitted.
** By signing this document, ] assure that all key personnel meet the Personnel/Staff Qualifications outlined in the FTF Standards of Practice or if any personnel do not
meet the Staff Qualification standards, they have been appraved through the FTF Request for Exemption from Staff Qualification process prior to hire.
fo —~ /pep we Drazen _ Ss, Lar, fe
Name/Title
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