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JPD/SHERIFF
Property Storage Service
1
MEMORANDUM OF UNDERSTANDING BETWEEN
MARICOPA COUNTY, ACTING THROUGH AND ON BEHALF
OF THE MARICOPA COUNTY SHERIFF'S OFFICE,
AND THE JUVENILE PROBATION DEPARTMENT
OF MARICOPA COUNTY
C-50-25-___-__-__
THIS MEMORANDUM OF UNDERSTANDING ("MOU") is entered by and between Maricopa
County, acting through and on behalf of the Maricopa County Sheriff’s Office ("SHERIFF”) and
the Juvenile Probation Department, a division of the Superior Court of the State of Arizona ("JPD").
This MOU is effective November 1, 2024 and will continue until terminated as set forth herein. This
MOU is intended to formalize the relationship between SHERIFF and JPD regarding Property
obtained by JPD employees in the course of their duties. It recognizes processes for: 1) the
storage, retrieval and disposal of evidentiary items; 2) the safekeeping of found items, and 3) the
destruction of items.
WHEREAS JPD seeks a qualified, appropriate, and economical Property handling service for
items obtained in the course of probationary duties.
WHEREAS SHERI FF has the facilities and personnel necessary to meet these needs.
NOW THEREFORE, JPD and SHERIFF mutually understand the following:
I. Definitions:
A full list of definitions is listed in SHERIFF Policy GE-3, Property
Management and Evidence Control ("Policy GE-3"), attached hereto and
incorporated herein by this reference. JPD and the SHERIFF agree that
the processes and duties set out in this MOU will be amended to conform
to any future revisions to Policy GE-3.
Chain of Custody: The complete and sequential documentation of all
persons having control over an article of physical evidence between the
time collected and when it is offered into evidence at a judicial
proceeding. This documentation consists of the names and serial
numbers of all employees assuming control of the evidence, and the
dates, times, and places the control is assumed or transferred.
Dispose: The transfer of property by its return to the owner, sale,
conversion or destruction, or by any other means of disposal.
a.
Auction: The legal sale of property from which the
proceeds shall be paid to a general fund of the
jurisdiction.
b.
Destruction: The physical demolition of property,
rendering it useless.
c.
Diversion: The process by which the ownership of abandoned,
forfeited, or unclaimed property, that has a useful value to the
Office, is legally transferred to the Office.
JPD/SHERIFF
Property Storage Service
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Evidence: Material that has probative value intending to prove or disprove a
material fact in a criminal or civil case.
Found Property: Recovered, lost, surrendered, abandoned or otherwise
received property that is non-evidentiary and is turned over to a public agency
where the owner may or may not be known. Found property is disposed of if
it is not claimed after 30 days.
Property: Any items, including currency, that are held for safekeeping, as
evidence, found property, or which has been abandoned, unclaimed, or
awarded by the court.
Safekeeping: Non-evidentiary property that is placed in the custody of the
Office for temporary protection on behalf of the owner and is available for
immediate release to the rightful owner. Safekeeping property is disposed of if
it is not claimed after 30 days.
II.
Property and Evidence Storage
A.
Property Acceptance
SHERIFF will be responsible for the acceptance of properly packaged items from
JPD per Policy GE-3 and for entering items into the Property Management
information system.
JPD will be responsible for adhering to the most current versions of Policy GE-3 and
the SHERIFF’s packaging manual. This includes packaging separately each
individual item of property or evidence and using Sheriff approved and appropriately
sized containers.
SHERIFF will always have the right of refusal on any property stated in Policy
GE-3.
B.
Property Management Software.
SHERIFF will maintain current evidence storage software that will be available to
JPD personnel who have been trained to use the software.
SHERIFF will communicate to JPD when training classes on the property
management software system are scheduled for SHERIFF's personnel so that JPD
employees can attend.
JPD can, if needed, request and fund additional training sessions for JPD personnel.
Ill.
Disposal of Stored Items
SHERIFF will be responsible for the disposal of all items impounded by JPD.
All proceeds from JPD items sold at auction as a result of the disposal
process will be transferred into the Maricopa County General Fund.
All items impounded by JPD and diverted for law enforcement use are the
property of the SHERIFF.
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Property Storage Service
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JPD will notify the SHERIFF within 30 days of the disposition of cases
with items held as evidence regarding the disposition of the items held in
the case. This will be completed either through the property management
system or an email to the Property Management Division supervisor.
IV.
Facility Security
SHERIFF and JPD will mutually maintain the physical security of the
Property Management Facilities especially as it pertains to badge access
permissions to protect the integrity of those facilities. It is understood that
SHERIFF personnel will control entrance, exit and all grounds of the facilities.
JPD personnel will be required to follow instructions communicated at the
gate and doors through the communications systems installed in
SHERIFF's Property Management facilities.
V.
Amendments
Any amendment to this MOU must be in writing and signed by both parties.
VI.
Complaint Resolution
SHERIFF and JPD mutually understand that the security and storage of all
impounded items are of paramount importance. The SHERIFF and JD agree to
work together in good faith to resolve any complaints or disagreements regarding
the services or other provisions of this MOU. If resolution cannot be completed
, either party may terminate this MOU by providing ten (10) working days'
notice.
VII.
Termination
This MOU shall continue in effect until the earlier of September 30, 2030, or
termination by either party by providing not less than 30-day notice in writing
to the other party. Chain of custody will be maintained throughout the
termination process.
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This MOU contains all terms and conditions for management and storage of Property
items related to probationary activities and is understood and accepted by SHERIFF
and JPD.
Maricopa County Juvenile Probation Maricopa County Board of Supervisors
________________________________ _______________________________
Date Jack Sellers Date
Chief Chairman
Maricopa County Sheriff’s Office Attest
_______________________________ _______________________________
Russ Skinner Date Juanita Garza
Date
Sheriff
Approved as to form:
____________________________
Deputy County Attorney Date