250040-COMPETITION IMPRACTICABLE JUSTIFICATION FORM.PDF

Office of Procurement Services 
GOODS AND SERVICES 
COMPETITION IMPRACTICABLE FORM 
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition 
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors 
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement 
Services | 301 W Jefferson Street Suite 700 | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained 
in the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in 
a formal Contract a CI form is valid from July 1 thru June 30th of each Fiscal Year. 
DEPARTMENT NAME Sheriff's Office 
DEPARTMENT RX# 500
PROPOSED CONTRACT VENDOR 
NEED IDENTIFIED Date: 02/26/2025 
REQUESTED DELIVERY 02/26/2025 
Date: 
QUOTED PRICE: 
$219,129 for two years 
Accounting String:  100-5023-1000-HRAC 
Company: 
Address: 
City, State: 
Zip/Postal Code: 
Phone: 
Fax: 
Contact Name: 
GovernmentJobs.com, INC. (dba “NEOGOV”) 
2120 Park Place, Suite 100 
El Segundo, CA 
90245 
310-426-6304 
DESCRIPTION OF GOODS OR SERVICES REQUIRED: 
The estimated cost of this Procurement is: 
≤ $100k 
✔> $100k
Is this a Technology Procurement? 
✔ Yes
No 
This CI is to ensure continued use of the NEOGOV Perform, performance management cloud based 
application which is critical to MCSO compliance efforts and was originally engaged under established 
County contract (The County’s NEOGOV contract (16012-CI) expired 6/30/2021, but included a five 
year extension provision which can be exercised).This CI seeks to retain ongoing access to a critical 
software as service application. County HR will continue using the services for website postings only. 
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisitionwhere, competition is 
impracticalbecause of standardization, warranty, or otherfactors as approved by the Board of Supervisors. 
NOTE: The following are unlikely to be sufficient Competition Impracticable justifications: 
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department convenience 
Grant specified (supporting documents attached) 
Mailing lists, subscriptions or media advertising 
Warranty voided if service provided by other contract vendor 
Other (Provide written explanation below) 
✔Software license renewals, additions, or upgrades available
from only one source 
Brand compatibility available from only one source (no other
distributors)
Other proprietary situation

SEARCH 
A search was conducted consisting of: (check all that apply) 
Market research 
Public notice given, list 
Other vendors contacted 
✔ Other 
RESULTS 
no alternatives were identified 
✔ no alternatives were deemed acceptable 
because (explain below): 
Describe the search from above in detail: 
Pricing for this CI was established for two, annual subscription periods as negotiated by County 
Procurement and the vendor; year one through 2/25/2026 quoted at $91,810.09, year two 
through 2/25/2027 quoted at $97,318.82. No alternatives are acceptable at this time as any 
transition to a new solution would negatively impact compliance efforts and be a multi-year 
effort. County HR will continue using the services for website postings only for approximately 
$30,000.
PRICE 
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence 
to support a Competition Impracticable determination containing an explanation of why the proposed procurement 
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. 
Price has been fairly and reasonably established by: 
Comparison to previous comparable purchases 
from a different vendor 
Independent estimate 
Comparison to public sector contract pricing 
Discount off published catalog pricing 
Market survey 
✔ Other, explain: 
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): 
This CI is advantageous and critical to MCSO as it ensures there is no interruption to a 
resource that has been critical to the Office's having achieved (and now maintaining) 
compliance with employee performance appraisal court ordered paragraphs. County 
Procurement negotiated pricing keeps annual Perform subscription costing under $100,000 per 
year as delineated in the attached quote. 
THIS IS A COMPETITIONIMPRACTICABLEPROCUREMENTBECAUSE(attachadditionalpage if needed): 
The MCSO has implemented improvements to the Office’s Employee Performance Appraisal (EPA) for 
sworn personnel. The implementation streamlined the performance management process/tools in order 
to improve supervisor effectiveness in evaluating employee performance while achieving compliance with 
applicable paragraphs of existing court orders. Critical to this implementation is the availability of an EPA 
electronic tool so evaluators experience an efficient and streamlined process that also permits the MCSO 
to achieve and maintain compliance with EPA related court order paragraphs. Perform has been an 
approved resource with funding identified for the recurring costs necessary to afford the organization the 
benefit of maintaining Perform as a standalone option separate from the County’s prior performance 
management platform (in order to give the Office the flexibility necessary to implement in a manner best 
suited for the organization).

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CERTIFICATIONS 
I certify: 
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless 
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services, 
and am requesting approval of an exception to the competitive process for the reasons described; 
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and 
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning 
or for purposes of securing the services of a preferred vendor. 
Department Head or Department Head Delegate Signature (Required) 
Digitally signed by Jim Prindiville 
Jim Prindiville 
Jim Prindiville Date: 2024.09.26 13:59:45 
09/26/2024 
-07'00' 
 
 
Printed Name 
Signature 
Date 
Office of Procurement Services 
The CPO can approve procurements up to $100,000. If this request is over $100,000 it must be submitted as 
an agenda item to the Board of Supervisors for consideration. 
Approved/Recommended for Approval 
Printed Name 
Signature 
Date 
Office of Enterprise Technology (If this procurement is classified as a technology procurement it must be 
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will 
be returned to the requestor.) 
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed 
equipment or service, and is considered to be a competition impracticable procurement. 
Not Approved. 
Reasoning: 
 
 
 
 
Printed Name 
Signature 
Date 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
X
Kevin Tyne, Dir., OPS
October 16, 2024