PE JUST COMMUNITIES AMENDMENT 2.PDF

CONTRACT NO:  C-86-23-175-X-00 / PH RFP 230170                                     AMENDMENT NO:    2        
 
 
 
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AMENDMENT TO 
CONTRACT  
Between 
MARICOPA COUNTY  
by and through 
DEPARTMENT OF PUBLIC HEALTH 
and 
JUST COMMUNITIES ARIZONA  
 
I. 
The above-named contract is hereby amended as specified below: 
 
A. Pursuant to Section 1.0 CONTRACT TERM shall be updated from July 1, 2023 – December 
31, 2024, to July 1, 2023 - June 30, 2026.   
 
B. An additional $1,084,548 shall be added as outlined in Exhibit A - 1, January 2025 – June 
2026 Budget & Budget Narrative, beginning on page 2 of this amendment. The revised not to 
exceed (NTE) amount on the original Exhibit A shall be updated to $1,584,548.   
 
C. Exhibit B - 1, Scope of work, shall be added for the January 2025 – June 2026 term 
beginning on page 5 of this amendment.   
  
II. 
All other terms and conditions of the original contract shall remain in full force and effect. 
 
IN WITNESS WHEREOF, the parties agree to the changes indicated herein: 
      
FOR AND ON BEHALF OF                            
MARICOPA COUNTY 
 
FOR AND ON BEHALF OF 
JUST COMMUNITIES ARIZONA                               
 
By:  
 
 
By: 
Chairman, Board of Supervisors 
 
Just Communities Arizona   
 
September 18. 2024 
Date 
 
 
Date 
ATTEST 
 
 
 
Clerk of the Board 
 
 
 
 
Date 
 
 
 
APPROVED AS TO FORM 
 
 
 
 
 
Attorney for Maricopa County 
 
 
 
 
Date

CONTRACT NO:  C-86-23-175-X-00 / PH RFP 230170                                     AMENDMENT NO:    2        
 
 
 
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EXHIBIT A - 1 
JANUARY 2025 – JUNE 2026 BUDGET 
 
 
   
  
BUDGET SHEET  
Total  
  
Personnel   
  
  
Deputy Director 
$100,615.15 
  
Director of Operations 
$74,635.39 
  
Executive Director 
$56,052.92 
  
Program Staff 
$83,325 
Salaries 
$314,628.46 
Fringe Benefits/ERE (30%)   
$94,388.54 
  
Personnel Subtotal  
$409,017 
  
Operating   
  
  
Community Grants 
$601,500 
Professional Services 
$50,425 
  
Supplies & Equipment 
$3,701 
Administrative 
$19,905 
  
 
 
 
Operating Subtotal. 
$675,531 
  
Direct Costs (Personnel + Operating) 
$1,084,548 
  
 
  
TOTAL BUDGET   
$1,084,548

CONTRACT NO:  C-86-23-175-X-00 / PH RFP 230170                                     AMENDMENT NO:    2        
 
 
 
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BUDGET NARRATIVE 
Personnel: $409,017 
Deputy Director (1.0 FTE) — $100,615.15 
This position takes the lead on strategic planning, evaluations, developing the RFP and application 
materials, overseeing communications and marketing for the grants, reviewing proposals, recruiting, and 
facilitating the selection process. They also manage trainings and events which includes staff travel. The 
position is also responsible for conducting outreach and presentations about the grants, providing site 
visits, attending grantee events. 
 
Director of Operations (0.75 FTE) — $74,635.39 
This position is responsible for managing payroll, reviewing and processing grantee finance reports, 
meetings, preparing reports and proposals, and professional development activities. 
 
Executive Director (0.5 FTE) — $56,052.92 
This position is responsible for the administration of the JCA Program. This includes personnel 
supervision, strategic planning, developing the RFP and grant application process, reviewing proposals, 
and facilitating the selection committee, meetings, preparing reports and proposals, reviewing grantee 
reports, traveling to and providing staff training, and professional development activities.   
 
Program Staff (1.0 FTE) — $83,325 
This position will support strategic planning meetings, preparing reports and proposals, reviewing grantee 
reports, developing training materials, organizing trainings and events, and professional development 
activities. They will also be responsible for site visits, preparing for meetings, attending meetings, 
providing presentations, trainings, face to face interactions, office hours. 
 
Fringe Benefits/ERE: 30% - $94,388.54 
 
Community Grants: $601,500 
Community Grants - $600,000 
Funds to be awarded directly to organizations for approved projects as defined in the scope. There will be 
10-12 grants awarded to eligible organizations. 
 
Emergency Funds - $1,500 
A small portion of funds will be reserved for small organizations with limited staff and resources that may 
face an emergency incurring costs they did not anticipate or budget (ex. a vehicle that needs repairs, 
malfunctioning air conditioners, etc.). Awardees may apply for a maximum of $500 in emergency funding. 
   
 
Professional Services: $50,425 
Accountant - $3,750 
Provide accounting oversight at $250/mn for 15 months. 
Communications Contractor - $45,000 
Works on grants, info sessions, highlights, social media sights and any other related communications 
needs at $2,500/mn. 
Attorney - $1,675

CONTRACT NO:  C-86-23-175-X-00 / PH RFP 230170                                     AMENDMENT NO:    2        
 
 
 
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Legal services are provided by an Attorney for $350/hr on an as-needed basis. 
Supplies & Equipment: $3,701 
Computer/Printer - $1,250 
Purchase a computer/laptop and printer for new staff, if needed, as well as any additional equipment 
costs for program work. 
 
Program/Office Supplies - $2,451  
Office supplies as well as materials specifically related to program activities, such as pens, markers, flip 
charts for outreach and training sessions.  
 
Administrative: $19,905 
Insurance - $6,000 
The portion of that insurance payment that will cover our Fiscal Agent responsibilities will be $2,000/year. 
 
Software - $5,202  
QuickBooks ($250/mn) to track finances and provide fiscal reports. Calendly ($39/mn) to manage 
scheduling. 
 
Travel - $3,653 
Staff mileage and lodging will be reimbursed at the appropriate IRS mileage rate & GSA rate respectively. 
Budgeted amount is estimated based on prior year actuals.  
 
Occupancy - $2,000 
Office and event space rental fees for meetings, in-person outreach, and trainings. 
 
Outreach - $2,550 
Anticipate spending $100 per event for outreach sessions, in-person training sessions, and quarterly 
meetings. $750 is budgeted for printing/copying outreach materials like flyers and informational packets 
for trainings.  
 
Marketing - $500  
Facebook ads or promoted posts designed to reach more of the target audience. Each ad/boost will cost 
$100.

CONTRACT NO:  C-86-23-175-X-00 / PH RFP 230170                                     AMENDMENT NO:    2        
 
 
 
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EXHIBIT B - 1 
JANUARY 2025 – JUNE 2026 SCOPE OF WORK 
 
3.0 
SCOPE OF WORK 
 
Acting as a Fiscal Agent, Contractor shall: 
 
3.1 
In accordance with the A.R.S. § 36-2863(G) (1-4), develop, implement, and evaluate a 
plan(s) for how it will distribute funds to community agencies to address at least one of 
the Justice Investment Programming elements. 
 
3.2 
The plan must include how the Fiscal Agent will: 
 
3.2.1 
Outreach and promote these funding opportunities to community-based 
agencies across Maricopa County. 
 
3.2.2 
Detail the evaluation and selection process that the fiscal agent will use to award 
contracts to community organizations including how they will ensure that grants 
are distributed equitably to both large and small, urban and rural organizations 
and that all five regions of Maricopa County are represented. At a minimum, the 
selection process must factor in the following: 
 
• 
Initiative to be implemented 
• 
Populations(s) to be served and location within Maricopa County 
• 
Why this population is at high-risk for incarceration 
• 
Evidence supporting efficacy of initiatives 
• 
Expected change/outcome of initiative 
• 
Timeline 
• 
Budget 
 
3.2.3 
Consider how the evaluation committee members represent the population to be 
served using these funds. 
 
3.2.4 
Provide technical assistance for smaller, grassroots organization s that need help 
building infrastructure. 
 
3.2.5 
Safeguard and account for all expenditures including those by the Fiscal Agent 
and community-based organizations receiving grants through these funds. 
 
3.3 
Ensure that recipients of grants distributed by the Fiscal Agent address at least one of 
the Justice Investment Programming elements. Fiscal agent is responsible for setting 
eligibility criteria of grant recipients with the understanding that the fiscal agent is 
responsible for all work completed under this contract. Fiscal agent may want to consider 
requirements such as funding agencies who follow general accounting procedures, are a

CONTRACT NO:  C-86-23-175-X-00 / PH RFP 230170                                     AMENDMENT NO:    2        
 
 
 
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501(c)3, utilize reporting templates, etc. although none of these are a requirement by 
MCDPH. 
 
3.3.1 
For the purposes of the RFP, research activities will not be allowable. 
 
3.4 
Submit any training or educational materials to MCDPH for review and approval prior to 
implementation/dissemination. Any material with the Maricopa County brand is also 
subject to review and approval prior to use.  
 
3.5 
Budget 
 
3.5.1 
Provide a detailed budget that includes the amount intended to be distributed to 
community contracts in addition to any amount necessary for the fiscal agent to 
cover administrative oversight of the grant process. 
 
3.5.2 
Contractor shall determine an appropriate administrative fee. 
 
3.5.3 
Indirect costs may not exceed 10% 
 
3.6 
Evaluation & Reporting 
 
3.6.1 
Collaborate with MCDPH on an evaluation plan that includes metrics for how 
success will be measured and opportunities for improvement. 
 
3.6.2 
Complete quarterly and annual reports using tools (ex. templates, Envisio 
software) provided by MCDPH. Reports will include components such as: 
• 
Narrative description of project activities achieved during the specified 
timeframe 
• 
Accomplishments (“success stories”) and challenges 
• 
Staffing changes 
• 
Current budget and description of over or underspending 
• 
Evaluation metrics 
 
3.6.3 
Complete any additional reporting requirements that may be requested. 
 
3.7 
Participate in, at minimum, one monthly meeting with MCDPH. 
 
3.8 
Submit invoices and supporting documentation for work completed during the month by 
the 15th of the following month. 
 
MCDPH shall: 
 
3.9 
Provide technical assistance in developing an evaluation plan and support for ongoing 
evaluation. 
 
3.10 
Ongoing review of the implementation of activities and measures for accomplishing the 
goals of this agreement.

CONTRACT NO:  C-86-23-175-X-00 / PH RFP 230170                                     AMENDMENT NO:    2        
 
 
 
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3.11 
Provide a Compliance Officer to work with Fiscal Agent on monitoring requirements. 
 
3.12 
Participating, as appropriate, in conference calls and meetings that are conducted during 
the project period. 
 
3.13 
Review training and education materials prior to implementation/dissemination.  
 
3.14 
Review and approve the use of any materials or items with the Maricopa County 
branding.  
 
3.15 
Compensate Contractor according to the agreed upon budget.