MCDPH CCHC TA 125401Y2 (002).PDF

FIRST THINGS FIRST

4000 North Central Avenue, Suite 500, Phoenix, Arizona 85012
602.771.5100 | 877.803.7234 | firstthingsfirst.org

Notice of Renewal Consideration

DATE: April 16, 2024

TO: Maricopa County Department of Public Health
Altn: Wendi Ayers
w.ayers@maricopa.gov

FROM: Russell Spencer, Grants and Contracts Director
RE: Grant Renewal Information for State Fiscal Year 2025 (SFY25)
The following First Things First grant is eligible for renewal consideration. Receipt of this packet does not

guarantee renewal of the grant award but if renewed, the award period for the SFY25 grant will be July
1, 2024 through June 30, 2025.

Grantee Name: Maricopa County Department of Public
. Health

SFY24 FTF Grant Number: GRA-STATE-24-1254-01

Strategy: Child Care Health Consultation

Eligible Renewal Amount for SFY25; | $134,048

The renewal packet includes the following documents:

1. Grant Renewal Amendment
Confirm the eligible award amount and contracted service units on the form.

2. Line-Item Budget and Budget Narrative
The SFY25 Line-Item Budget and Budget Narrative should continue to align with the approved
SFY24 Line-ltem Budget and Budget Narrative and the scope of the approved programming.

3. Program Personnel Table
Complete the table with the personnel that align with the SFY25 Line-Item Budget and Budget
Narrative.

Follow Up Action Necessary
Please complete all documents; have your designated signatory sign the amendment, line-item budget,

and budget narrative; and then email all items back to me by May 31, 2024.

If the renewal is approved by the Board of First Things First at the June 2024 meeting, First Things First
will countersign the amendment document and scan/email it back for your records,

Reminders

Grantees must always adhere to the latest version of the Standards of Practice which can be located in
the Strategy Toolkit, www.firstthingsfirst.org/grants/strategy-toolkit and related policy documents that
apply to this grant. Additional policy/grant-related documents (FTF Grants Uniform Terms and
Conditions, FTF Data Security Policy and Procedures, and the FTF Tribal Data Policy) are located under

Grantee Resources, www firstthingsfirst.org/grants/grantee-resources.

SFY25 Data Template Training
If refresher data template training is needed for SFY25, please contact the FTF Evaluation team to

schedule, ftfevatuation@firstthingsfirst.org.

Closing out SFY24
Your current grant ends June 30, 2024. Final narrative and data reports must be submitted on or before

July 20, 2024 and your final request for reimbursement must be submitted no later than August 15,
2024 (45 days from the grant end date.) Unexpended funds from SFY24 do not carry over to SFY25.

If you have any questions, please contact me by email at Rspencer@firstthingsfirst.org or by phone at
602-771-5043.

Thank you.

te

FIRST THINGS FIRST

Grant Renewal Amendment

Grant Renewal/2025 Grant Award
GRA-STATE-24-1254-01-Y2
Cochise,Coconino ,Colosado River Indian Tribes ,East Maricopa, Gila,Gila River Indian
Community, Graham/Greentee,Hualapail Tribe,La Paz/Mohave, Navajo
Nation, Navajo/Apache,Northwest Marlcopa,Phoenix North,Phoentx South,Pima
North,Pima South, SE and SW Maricopa, San Carols Apache, White Mountain Apache
Tribe, Pascua Yaqul Tribe, Tohono O’odham Nation, Pinal, Yuma, Santa Cruz,

Early Childhood Development
and Health Board
(First Things First)
4000 North Central Avenue,
Suite 500
Phoenkx, Arizona 85012
(602) 771-5100

Yavaapl, La Paz/Mohave Regional Partnership Councils
Child Care Health Consultation

GRANTEE:
Maricopa County Department of Public Health

PURPOSE OF AMENDMENT:

1. The parties renew the Grant Agreement for the perlod of July 1, 2024 through June 30, 2025,

2. Total award amount for the grant perlod is $134,048

3. Contracted Service Units:
Strategy: Child Care Health Consultation

4, The grantee Is responsible for all updated Standards of Practice located in the First Things First Partner and Grant Management System

(PGMS) under Grantee Resources/Standards of Practice.

5. Allother terms and conditions remain unchanged and are according to the original award documents, clarification documents and

renewal submission documents.

Contractor hereby acknowledges receipt and understanding of the
contract amendment

The above referenced amendment Is hereby executed
effective July 1, 2024 once signed and dated below:

Josh Al
Signature CE [e)
Aire WE LS pet! Ef Uf: 2927
Name Date é

Desparg Direce7o R—-
fam hd

Date 7

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SFY25 Line-Item Budget
Budget period: July 1, 2024 - June 30, 2025

quested Fund

PERSONNEL SERVICES Personnel Services Sub Total $84,156,
Salaries
0.7 FTE CCHC Lead Nurse
0.3 FTE Administrative Assistant CCHC Program

EMPLOYEE RELATED EXPENSES = Employee Related Expenses Sub Total $30,413
Fringe Senefits or Other ERE Varlable at 0.1994 $16,781
Fixed at $13,632 per employee, x1 FTE $13,632

PROFESSIONAL AND OUTSIDE SERVICES Professional & Outside Services Sub Total $0 |
Contracted Services

TRAVEL Travel Sub Tota! $2,500
In-State Travel $1,000
Out-of-State Travel $2,500

AID TO ORGANIZATIONS OR INDIVIDUALS Ald to Organizations or Individuals Sub Total $0

Subgrants or Subcontracts to organizallons/ agencies/entities

OTHER OPERATING EXPENSES

Other Operating Expenses Sub Total

Telephones/Communications Services

Internet Access

General Office Supplies

$1,754

Food

Rent/Occupancy
Utilities

$620

Furniture

Postage

Software (including Tr supplies) _ ena

Dues/Subscriptions

Advertising

Printing/Copying
Equipment Maintenance

‘Training Faes for Stati)

Professional Development (staft Training, Conferences, Workshops,

$1,500

Insurance

_ Program Materials

Program Supplies

$1,420

Scholarships

Program Incentives

NON-CAPITAL EQUIPMENT st Nan-Capltal Sub Total ‘$0
Equipment $4,999 or less In value
SUBTOTAL DIRECT PROGRAM COSTS $121,862
ADMINISTRATIVE/INDIRECT COSTS Total Admin/indlrect $12,186
Indirect/Admin Costs @ 10% “$12,186
TOTAL $134,048

Authorized wont LB Y= Date sha fot

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SFY25 Budget Narrative

The budget narrative should provide a clear and conclse description of how amounts were determined, including
calculations, for each proposed line item in the Line-Item Budget. If a budget category does not apply, either leave
blank or delete the category.

Personnel Services: $84,156

Salaries to be sustalned from this contract include 0.7 FTE CCHC Nurse Lead, who serves as the curriculum and training
specialist for the CCHC program, and 0.3 FTE Administrative Assistant who will assist the CCHC supervisor and CCHC nurse
lead with administrative and clerical support for the CCHC program tralning and professional development. Maricopa County
Department of Public Health (MCDPH) uses a placement In range system for determining salarles, using an average rounded
salary.

Employee Related Expenses: $30,413

Fringe benefits are calculated at 19.94% of salary- current Maricopa County standard, includes social security, Medicare,
fong term disability, life Insurance, vislon, dental, health, AZ state retirement, and tax. These benefits have been calculated
using the projected Maricopa County rate for the contract year July 1, 2024, through June 30%, 2025,

Professional and Outside Services:

Travel: $2,500

Used for state mileage compensation for travel to childcare centers for work-related activities and other events related to
CCHC work/employment with MCOPH. Out-of-state travel includes costs for transportation, ladging, meal casts for work-
related conferences. Mileage reimbursement and travel related expenses for In state and out of state travel will follow the
State of AZ Travel pollcy at: bitps://qco.cr.qou/sites/default/files/2023-09/5095%20Reimbursement%*20Rates%20%20231001.paf.

Ald to Organizatlons or Individuals:

Other Operating Expenses: $4,794

General office supplies and program supplles needed to facilltate new hire CCHC trainings for new CCHCs statewlde
throughout the year. This includes costs for items such as, binders, notebooks, notepads, copy paper, markers, poster paper,
flash drives, post-Its, envelopes, postage, maintenance of equlpment, software, training books {ITERS, ECERS, CFOC, etc.),
CCHC symposium items, roam fees, etc. Also, Includes expenses for professional development opportunities to attend
conferences and/or workshops related to early childhood education, adult learning, tralning techniques, leadership, and
health and safety topics ta enhance the quality of the tralnings provided under this grant and expand on content to present
to CCHCs and childcare providers,

Non-Capital Equipment:

AdminIstrative/Indirect Costs: $12,186

Maricopa County utilizes a cost allocation system which is comprised of 2 components. The county wide portion Includes the
costs allocated entirely to administration; the department cost pool consists of costs that benefit all Department of Public
Health planning services; finance and procurement, human resources, grants/contracts, and agency liability insurance. The
Indirect rate is derlved annually based on the expenditures of the previous year. The indlrect rate for MCDPH Is budgeted at
10%.

Applicants must Ist either Option A or Option B and provide proper justification for expenses Included:

OX Option A- Administrative Costs: with proper justification, applicants may include an allocation for

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administrative costs for up to 10% of the total direct costs requested of the grant request.
Administrative costs may include allocable direct charges for: costs of financial, accounting, auditing,
contracting or general legal services; costs of internal evaluation, including overall management
improvement costs; and costs of general liability insurance that protects the agency/organization{s)
responsible for operating a program, other than insurance costs solely attributable to the program.
Administrative casts may also include that portion of salarles and benefits of the program’s director and
other administrative staff not attributable to the time spent in support of a specific program.

OR

Q Option B - Federally Approved Indirect Costs: if your agency/organization has a federally approved

indirect cost rate agreement in place, applicants may include an allocation for indirect costs for up to
10% of the direct costs. Applicants must provide a copy of their federally approved Indirect cost rate
agreement.

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