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A - 00905224 - 0 Page 1 TYPE OF ACTION U.S. ENVIRONMENTAL PROTECTION AGENCY MAILING DATE ACH# PAYMENT METHOD: PROGRAM CODE: DATE OF AWARD MODIFICATION NUMBER: GRANT NUMBER (FAIN): 00905224 90179 ASAP 0 08/17/2024 New 08/21/2024 Grant Agreement A RECIPIENT TYPE: Send Payment Request to: RECIPIENT: EIN: PAYEE: County PHOENIX, AZ 85003-2157 MARICOPA COUNTY AIR QUALITY DEPARTMENT 86-6000472 301 W JEFFERSON ST STE 410 Contact EPA RTPFC at: rtpfc-grants@epa.gov 301 W JEFFERSON ST STE 410 MARICOPA COUNTY AIR QUALITY DEPARTMENT PHOENIX, AZ 85003-2157 PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST Eric Poole 2145 S 11th Ave, #170 PHOENIX, AZ 85007 eric.poole@maricopa.gov Email: 602-506-6737 Phone: Jean Samolis 75 Hawthorne Street, AIR-1-1 San Francisco, CA 94105 samolis.jean@epa.gov Email: 415-972-3939 Phone: Karla CarrilloCastillo Grants Branch, MSD-6-1 75 Hawthorne Street San Francisco, CA 94105 carrillocastillo.karla@epa.gov Email: 415-972-3372 Phone: PROJECT TITLE AND DESCRIPTION FY 24 Air Pollution Control Program See Attachment 1 for project description. BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST 10/01/2023 - 09/30/2024 10/01/2023 - 09/30/2024 $ 9,824,103.00 $ 9,824,103.00 NOTICE OF AWARD Based on your Application dated 07/28/2023 including all modifications and amendments, the United States acting by and through the US Environmental Protection Agency (EPA) hereby awards $ 1,141,402.00. EPA agrees to cost-share 11.62% of all approved budget period costs incurred, up to and not exceeding total federal funding of $ 1,141,402.00. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions, all terms and conditions of this agreement and any attachments. ISSUING OFFICE (GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE ORGANIZATION / ADDRESS ORGANIZATION / ADDRESS U.S. EPA, Region 9, U.S. EPA, Region 9 Grants Branch, MSD-6 75 Hawthorne Street San Francisco, CA 94105 U.S. EPA, Region 9, Air and Radiation Division, AIR-1 R9 - Region 9 75 Hawthorne Street San Francisco, CA 94105 THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY DATE Digital signature applied by EPA Award Official Carolyn Truong - Grants Management Officer 08/17/2024 A - 00905224 - 0 Page 2 EPA Funding Information FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL EPA Amount This Action $ 0 $ 1,141,402 $ 1,141,402 EPA In-Kind Amount $ 0 $ 0 $ 0 Unexpended Prior Year Balance $ 0 $ 0 $ 0 Other Federal Funds $ 0 $ 0 $ 0 Recipient Contribution $ 0 $ 8,682,701 $ 8,682,701 State Contribution $ 0 $ 0 $ 0 Local Contribution $ 0 $ 0 $ 0 Other Contribution $ 0 $ 0 $ 0 Allowable Project Cost $ 0 $ 9,824,103 $ 9,824,103 Assistance Program (CFDA) Statutory Authority Regulatory Authority 66.001 - Air Pollution Control Program Support Clean Air Act: Sec. 105 2 CFR 200, 2 CFR 1500, 40 CFR 33 and 40 CFR 35 Subpart A Fiscal Site Name Req No FY Approp. Code Budget Organization PRC Object Class Site/Project Cost Organization Obligation / Deobligation $ 1,141,402 - - 4112 000A04 09M1 E1 24 2409M7S031 - $ 1,141,402 A - 00905224 - 0 Page 3 Budget Summary Page Table A - Object Class Category (Non-Construction) Total Approved Allowable Budget Period Cost 1. Personnel $ 5,042,256 2. Fringe Benefits $ 2,016,900 3. Travel $ 0 4. Equipment $ 0 5. Supplies $ 90,480 6. Contractual $ 109,230 7. Construction $ 0 8. Other $ 0 9. Total Direct Charges $ 7,258,866 10. Indirect Costs: 0.00 % Base : see General T/C $ 2,565,237 11. Total (Share: Recipient ______ % Federal ______ %) $ 9,824,103 88.38 11.62 12. Total Approved Assistance Amount $ 1,141,402 13. Program Income $ 0 14. Total EPA Amount Awarded This Action $ 1,141,402 15. Total EPA Amount Awarded To Date $ 1,141,402 A - 00905224 - 0 Page 4 Attachment 1 - Project Description The purpose of this grant is to provide assistance to the Maricopa County Air Quality Department in its efforts to implement air pollution control programs throughout the Maricopa County area. This assistance agreement provides full federal funding in the amount of $1,141,402. Pre-award costs are approved back to 10/1/2023. The activities include implementing activities within the scope of the Section 105 program including: 1) To implement national priorities as defined in EPA national guidance and consistent with EPA’s Strategic Plan; 2) actions mandated by statute or regulation; 3) Program activities delegated to the recipient (state, local or tribe) for which EPA provides section 105 grant funding. A continuing program typically includes, but is not limited to, such activities as: analysis and planning for attainment and maintenance of national ambient air quality standards NAAQS; control strategy development and implementation; reduction of risks from hazardous air pollutants; air quality monitoring; ambient air quality and source modeling; inventory of emissions; regulation development and implementation; non-Title V related permitting and enforcement; public outreach; staff training and development; air pollution data analysis and management; air cross-media analysis and control; air pollution prevention activities; and other innovative approaches to pollution reduction including economic incentive and market-based (allowance and trading) programs. The anticipated deliverables include submitting quality assured monitoring data on a quarterly basis, submitting an air monitoring annual network plan, submitting updates to the quality assurance plans, stationary source and dust control compliance and enforcement activities, and permitting activities. The expected outcomes include a broadened awareness of air quality programs that are established to address the attainment and maintenance of (NAAQS) as well as immediate and emerging threats to public health and welfare from air pollution (CAA 105(a)). The intended beneficiaries include Maricopa County area residents who will have decreased exposure to criteria and hazardous air pollutants. No subawards are included in this assistance agreement. A - 00905224 - 0 Page 5 Administrative Conditions General Terms and Conditions The recipient agrees to comply with the current EPA general terms and conditions available at: https: //www.epa.gov/grants/epa-general-terms-and-conditions-effective-october-1-2023-or-later. These terms and conditions are in addition to the assurances and certifications made as a part of the award and the terms, conditions, or restrictions cited throughout the award. The EPA repository for the general terms and conditions by year can be found at: https://www.epa. gov/grants/grant-terms-and-conditions#general. A. Federal Financial Reporting (FFR) For awards with cumulative project and budget periods greater than 12 months, the recipient will submit an annual FFR (SF 425) covering the period from "project/budget period start date" to September 30 of each calendar year to the EPA Finance Center in Research Triangle Park, NC. The annual FFR will be submitted electronically to rtpfc-grants@epa.gov no later than December 30 of the same calendar year. Find additional information at https://www.epa.gov/financial/grants. (NOTE: The grantee must submit the Final FFR to rtpfc-grants@epa.gov within 120 days after the end of the project period.) The recipient shall identify non-federal, non-recurrent expenditures in Block 12 (Remarks) of the FFR or include the information as an attachment to the FFR on a separate page. The recipient also agrees to include a statement certifying that supplanting did not occur. B. Procurement The recipient will ensure all procurement transactions will be conducted in a manner providing full and open competition consistent with 2 CFR Part 200.319. In accordance with 2 CFR Part 200.324, the grantee and subgrantee(s) must perform a cost or price analysis in connection with applicable procurement actions, including contract modifications. C. Cost-Share Requirement and Maintenance of Effort The required minimum recipient cost share for this assistance agreement is 40% of total project costs, or Maintenance of Effort (MOE) level of $8,682,701 (final MOE for FY-2023), whichever is greater. The assistance agreement may reflect a percentage shown under the "Notice of Award" section which is based on estimated costs requested in the recipient's application. A - 00905224 - 0 Page 6 Programmatic Conditions a.] PERFORMANCE REPORTING AND FINAL PERFORMANCE REPORT Performance Reports – Content In accordance with 2 CFR 200.329, the recipient agrees to submit performance reports that include brief information on each of the following areas: 1) A comparison of actual accomplishments to the outputs/outcomes established in the assistance agreement work plan for the period; 2) The reasons why established outputs/outcomes were not met; and 3) Additional pertinent information, including, when appropriate, analysis and explanation of cost overruns or high-unit costs. Additionally, the recipient agrees to inform EPA as soon as problems, delays, or adverse conditions which will materially impair the ability to meet the outputs/outcomes specified in the assistance agreement work plan are known. Interim performance and final progress reports must prominently display the three Essential Elements for state work plans: 1) Strategic Plan Goal; (2) Strategic Plan Objective; and (3) Workplan Commitments plus time frame. (See Grants Policy Issuance 11-03 State Grant Workplans and Progress Reports for more information) Performance Reports – Frequency The recipient agrees to submit semi-annual performance reports electronically to the EPA Project Officer due within 30 days after the reporting period ends. The reporting periods are October 1 – March 31 and April 1 – September 30. The recipient must submit the final performance report no later than 120 calendar days after the end date of the period of performance. b.] Cybersecurity Grant Condition for Other Recipients (a) The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State or Tribal law cybersecurity requirements. (b) (1) EPA must ensure that any connections between the recipient's network or information system and EPA networks used by the recipient to transfer data under this agreement, are secure. For purposes of this Section, a connection is defined as a dedicated persistent interface between an Agency IT system and an external IT system for the purpose of transferring information. Transitory, user-controlled connections such as website browsing are excluded from this definition. If the recipient's connections as defined above do not go through the Environmental Information Exchange Network or EPA's Central Data Exchange, the recipient agrees to contact the EPA Project Officer (PO) no later than 90 days after the date of this award and work with the designated Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security requirements, including entering into Interconnection Service Agreements as appropriate. This condition does not apply to manual entry of data by the recipient into systems operated and used by EPA's regulatory programs for the submission of reporting and/or compliance data. (2) The recipient agrees that any subawards it makes under this agreement will require the subrecipient to comply with the requirements in (b)(1) if the subrecipient's network or information system is connected A - 00905224 - 0 Page 7 to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this condition: by including this requirement in subaward agreements; and during subrecipient monitoring deemed necessary by the recipient under 2 CFR 200.332(d), by inquiring whether the subrecipient has contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection Service Agreement between the subrecipient and EPA. c.] Competency of Organizations Generating Environmental Measurement Data In accordance with Agency Policy Directive Number FEM-2012-02, Policy to Assure the Competency of Organizations Generating Environmental Measurement Data under Agency-Funded Assistance Agreements, the Recipient agrees, by entering into this agreement, that it has demonstrated competency prior to award, or alternatively, where a pre-award demonstration of competency is not practicable, Recipient agrees to demonstrate competency prior to carrying out any activities under the award involving the generation or use of environmental data. Recipient shall maintain competency for the duration of the project period of this agreement and this will be documented during the annual reporting process. A copy of the Policy is available online at https://www.epa.gov/sites/production/files/2015- 03/documents/competency-policy-aaia-new.pdf or a copy may also be requested by contacting the EPA Project Officer for this award. d.] Geospatial Data Standards All geospatial data created must be consistent with Federal Geographic Data Committee (FGDC) endorsed standards. Information on these standards may be found at https://www.fgdc.gov/. e.] Quality Assurance Authority: Quality Assurance applies to all assistance agreements involving environmental information as defined in 2 C.F.R. § 1500.12 Quality Assurance. The recipient shall ensure that subawards involving environmental information issued under this agreement include appropriate quality requirements for the work. The recipient shall ensure sub-award recipients develop and implement the Quality Assurance (QA) planning documents in accordance with this term and condition; and/or ensure sub-award recipients implement all applicable approved QA planning documents. 1. Quality Management Plan (QMP) a. Prior to beginning environmental information operations, the recipient must: i. Submit a previously EPA-approved and current QMP, ii. The EPA Quality Assurance Manager or designee (hereafter referred to as QAM) will notify the recipient and EPA Project Officer (PO) in writing if the QMP is acceptable for this agreement. b. The recipient must submit the QMP within 30 days after grant award, and/or no more than 60 days after grant award. A - 00905224 - 0 Page 8 c. The recipient must review their approved QMP at least annually. These documented reviews shall be made available to the sponsoring EPA organization if requested. When necessary, the recipient shall revise its QMP to incorporate minor changes and notify the EPA PO and QAM of the changes. If significant changes have been made to the Quality Program that affect the performance of environmental information operations, it may be necessary to re-submit the entire QMP for re-approval. In general, a copy of any QMP revision(s) made during the year should be submitted to the EPA PO and QAM in writing when such changes occur. Conditions requiring the revision and resubmittal of an approved QMP can be found in section 6 of EPA's Quality Management Plan (QMP) Standard. 2. Quality Assurance Project Plan (QAPP) Prior to beginning environmental information operations, the recipient must: i. Submit a previously EPA-approved QAPP proposed to ensure the collected, produced, evaluated, or used environmental information is of known and documented quality for the intended use(s). ii. The EPA Quality Assurance Manager or designee (hereafter referred to as QAM) will notify the recipient and EPA Project Officer (PO) in writing if the previously EPA-approved QAPP is acceptable for this agreement. For Reference: • Quality Management Plan (QMP) Standard and EPA's Quality Assurance Project Plan (QAPP) Standard; contain quality specifications for EPA and non-EPA organizations and definitions applicable to these terms and conditions. • EPA QA/G-5: Guidance for Quality Assurance Project Plans. • EPA's Quality Program website has a list of QA managers, and Non-EPA Organizations Quality Specifications. • The Office of Grants and Debarment Implementation of Quality Assurance Requirements for Organizations Receiving EPA Financial Assistance. f.] Use of Logos If the EPA logo is appearing along with logos from other participating entities on websites, outreach materials, or reports, it must not be prominently displayed to imply that any of the recipient or subrecipient's activities are being conducted by the EPA. Instead, the EPA logo should be accompanied with a statement indicating that the Maricopa County Air Quality Department received financial support from the EPA under an Assistance Agreement. More information is available at: https://www.epa. gov/stylebook/using-epa-seal-and-logo#policy __END OF DOCUMENT__