VCOMP ARPA CRIME_VICTIM_COMPENSATION_GR.PDF
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Arizona Criminal Justice Commission
Chairperson
DAVID K. BYERS, Director
Administrative Office of the Courts
Vice-Chairperson
STEVE STAHL
Law Enforcement Leader
JEAN BISHOP
Mohave County Supervisor
MICHELLE H. BURNS
Former Judge
BRADLEY W. CARLYON
Navajo County Attorney
LAURA CONOVER
Pima County Attorney
JEFF GLOVER, Director
Department of Public Safety
KRIS MAYES
Attorney General
MINA MENDEZ, Chairperson
Board of Executive Clemency
RACHEL MITCHELL
Maricopa County Attorney
CHRIS NANOS
Pima County Sheriff
RUSS SKINNER
Maricopa County Sheriff
KARA RILEY
Oro Valley Chief of Police
DAVID SANDERS
Pima County Chief Probation Officer
ROBERT L. SPIVEY
St. Johns Chief of Police
RYAN THORNELL, Director
Department of Corrections,
Rehabilitation, and Reentry
VACANT
County Sheriff
VACANT
Chief of Police
VACANT
Mayor
Executive Director
Andrew T. LeFevre
1110 West Washington, Suite 230
Phoenix, Arizona 85007
PHONE: (602) 364-1146
FAX: (602) 364-1175
www.azcjc.gov
July 01, 2024
Attn: Rachel H. Mitchell, County Attorney
Maricopa County Attorney's Office
225 W Madison St
Phoenix, AZ 85003
RE: Victim Compensation Grant Number VC-25-008A
Dear Rachel H. Mitchell,
On May 16, 2024, the Arizona Criminal Justice Commission (ACJC) designated the
County Attorneys' Offices as operational units to administer the Crime Victim
Compensation Program for State fiscal year 2025. On May 16, 2024 the Commission also
approved the allocation of state and federal crime victim compensation funds to county
programs for FY 2025. The total amount allocated Maricopa County Attorney's Office
includes the following:
ARPA (Federal Funding)* $2,029,069.00
TOTAL ALLOCATION $2,029,069.00
*Estimated Level
The allocation of funding to the Maricopa County Attorney's Office compensation
program includes $251,490.50 to help cover administration costs of the program and
$5,000.00 for the VOCA Victim Compensation Training Conference in accordance with
the budget in the grant agreement. For a summary of administrative expenses please refer
to the administrative fund guidelines established by ACJC. Any question about
administrative expense eligibility should be directed to ACJC compensation program staff.
For FY 2025, all compensation benefits funding will be distributed through a monthly
reimbursement process. ACJC program staff can allow upfront payments of compensation
program administrative funds on a case by case basis to programs demonstrating an urgent
need and have submitted a written request. All payments will be made through the
Automated Clearing House Vendor Payments (direct deposit).
Please find the included Grant Agreement, with instructions for obtaining signatures and
formal action. Please return the agreement with authorized signatures to the Commission
office within 90 days of the award date of July 1, 2024 or the agreement may be cancelled.
If you have any questions concerning your award you may contact me at 602-364-1177.
Sincerely,
Dorinda M. Johns, Program Manager
Crime Victim Services
Our mission is to continuously address, improve, sustain, and enhance public safety in the State of Arizona through
the coordination, cohesiveness, and effectiveness of the Criminal Justice System.
Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
ARIZONA CRIMINAL JUSTICE COMMISSION
CRIME VICTIM COMPENSATION PROGRAM
GRANT AGREEMENT
C-19-25-002-X-00
ACJC Grant Number VC-25-008A
Assistance Listings Number (ALN) Number 21.027
The following information is provided pursuant to 2 §C.F.R. 200.331(a)(1):
Grantee Name: Maricopa County Attorney's Office
Grantee’s UEI Number: DP5UNAV7S2L7
Grantee Period of Performance Start and End Date: 07/01/2024 to 12/31/2024
Amount of Federal Funds Obligated by this Agreement: $2,029,069.00
Total Amount of Federal Funds Obligated to the Grantee: $2,029,069.00
Indirect Cost Rate used by the Grantee under this Agreement: 0
ALN Number and Name: 21.027 - Coronavirus State and Local Fiscal Recovery Funds
Name of Federal Awarding Agency: US Department of the Treasury
Total Amount of the Federal Award in this Agreement: $10,000,000.00
Federal Award Identification Number (FAIN): ISA-ARPA-ACJC-010123-01
Federal Award Date: 03/23/2023
Federal Award Project Description:
The purpose of this project is to provide financial assistance to victims of crime and strengthen Arizona services to
better support crime victims. Funds will be used to respond to the negative economic impacts of the public health
emergency, by providing assistance to programs and households facing negative impacts of the public health
emergency, which includes assistance to support economic security of victims of crime. In most cases, the victim
compensation program is the payer of last resort. This means that all other collateral sources of economic recovery
must be exhausted before any compensation benefit can be paid. If a claimant has accessed all available collateral
sources and is still left with eligible losses related to the crime, then the compensation program should cover the
remaining expense. This means the claim for which the program has paid an expense, do not have other means to
cover out of pocket expenses related to victimization. For victim assistance programs, services are provided which
include crisis intervention to meet urgent needs of a victim; emergency services such as temporary shelter and
emergency financial assistance for immediate needs of a victim; support services such as assistance with dealing with
social services and criminal justice agencies; court related services such as advocacy services or direct financial
services that helps a victim participate in criminal justice proceedings; notification services; training for staff or
volunteers; and production of educational materials and outreach. The assistance provided by these agencies supports
the economic security of crime victims in Arizona.
Name of Pass-Through Entity: Arizona Criminal Justice Commission
Contact Information for Pass-Through Entity: Arizona Criminal Justice Commission, 1110 W. Washington Street,
Suite 230, Phoenix, AZ, 85007
Identification of Whether the Award is Research and Development: No
Indirect Cost Rate for the Federal Award: 0
Page 1
Board Approved July 24, 2024
Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
This Grant Agreement is made this 1st day of July, 2024 by and between the ARIZONA CRIMINAL JUSTICE
COMMISSION hereinafter called "COMMISSION" and MARICOPA COUNTY, through MARICOPA COUNTY
ATTORNEY'S OFFICE hereinafter called GRANTEE. The COMMISSION enters into this Agreement pursuant
to its authority under the provisions of A.R.S. § 41-2405 (B)(6), and having satisfied itself as to the qualification
of GRANTEE;
NOW, THEREFORE, it is agreed between the parties as follows:
1. This Agreement will commence on July 01, 2024 and terminate on December 31, 2024. This Agreement
expires at the end of the award period unless prior written approval for an extension has been obtained from the
COMMISSION. A request for an extension must be received by the COMMISSION sixty (60) days prior to the end
of the award period. The COMMISSION in its sole discretion may approve an extension that furthers the goals
and objectives of the program and shall determine the length of any extension.
2. GRANTEE agrees that grant funds will be used in accordance with applicable program rules, guidelines and
special conditions.
3. The COMMISSION will monitor GRANTEE performance against program goals and performance standards
and those outlined in the grant application. Substandard performance as determined by the COMMISSION
will constitute noncompliance with this Agreement. If the COMMISSION finds noncompliance, the GRANTEE will
receive a written notice which identifies the area of noncompliance, and the appropriate corrective action to be
taken. If the GRANTEE does not respond within thirty (30) calendar days to this notice, and does not provide
sufficient information concerning the steps which are being taken to correct the problem, the COMMISSION may
suspend funding, permanently terminate this Agreement or revoke the grant.
4. Any deviation or failure to comply with the purpose and/or conditions of this Agreement without prior written
COMMISSION approval may constitute sufficient reason for the COMMISSION to terminate this Agreement,
revoke the grant, require the return of all unspent funds, perform an audit of expended funds, and require
the return of any previously spent funds which are deemed to have been spent in violation of the purpose or
conditions of this grant.
5. This Agreement may be modified only by a written amendment signed by the Executive Director or by persons
authorized by the Executive Director on behalf of the COMMISSION and GRANTEE. Any notice given pursuant to
this Agreement shall be in writing and shall be considered to have been given when actually received by the
following addressee or their agents or employees:
A. If to the COMMISSION:
Arizona Criminal Justice Commission
1110 W Washington St., Ste 230
Phoenix, Arizona 85007
Attn: Program Manager, Dorinda M. Johns
B. If to the GRANTEE:
Maricopa County Attorney's Office
225 W Madison St
Phoenix, AZ 85003
Attn: County Attorney, Rachel H Mitchell
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Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
6. For grant awards above $100,000, GRANTEE may make budget adjustments of up to ten (10) percent of
the total grant within any approved budget category excluding equipment. Written approval from the
COMMISSION in advance is required if GRANTEE wishes to make adjustments or reprogram in excess of
ten (10) percent or if GRANTEE wishes to purchase equipment not previously approved.
For grant awards less than $100,000, the GRANTEE may make budget adjustments within approved
categories excluding equipment as long as there are no changes to the purpose or scope of the project. If
GRANTEE wishes to purchase equipment not previously approved, written approval from the COMMISSION
in advance is required.
APPROVED LINE ITEM PROGRAM BUDGET
PERSONAL SERVICES
Salaries
$251,490.50
Fringe Benefits*
$0.00
OVERTIME
Wages
$0.00
Fringe Benefits*
$0.00
PROFESSIONAL CONSULTANT & CONTRACTUAL SERVICES
Wages
$0.00
Fringe Benefits*
$0.00
TRAVEL EXPENSES
In-State Travel
$0.00
Out-of-State Travel
$5,000.00
EQUIPMENT
Capital
$0.00
Non-Capital
$0.00
OPERATING EXPENSES
Supplies
$0.00
Registration/Training
$0.00
VOCA Victims Comp Benefits
$0.00
State Victims Comp Benefits
$0.00
ARPA Victims Comp Benefits
$1,772,578.50
TOTAL BUDGET
$2,029,069.00
POSITIONS FUNDED:
EQUIPMENT FUNDED:
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Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
7. The total to be paid by the COMMISSION under this Agreement shall not exceed $2,029,069.00 in federal
funds awarded to the COMMISSION by the U.S. Department of Treasury and $0.00 in State Funds. If this
grant has a matching requirement, GRANTEE understands that other federal grant funds cannot be used as a
match for this grant. The matching amount for this award is $0.00.
8. Every payment obligation of the COMMISSION under this Agreement is conditioned upon the availability of
funds appropriated or allocated for the payment of such obligation. If funds are not allocated and available for
the continuance of this Agreement, this Agreement may be terminated by the COMMISSION. No liability shall
accrue to the COMMISSION in the event this provision is exercised, and the COMMISSION shall not be
obligated or liable for any future payments or for any damages as a result of termination under this paragraph.
9. GRANTEE agrees that if it currently has an active award of federal funds or if it receives any other award of
federal funds during the period of performance for this award, and those award funds have been, are being or
are to be used, in whole or in part, for one or more of the identical cost items for which funds are being
provided under this award, GRANTEE will promptly notify, in writing, the COMMISSION, of the potential of
duplication, and if so requested by the COMMISSION, seek a budget modification or change-of-project-scope
grant adjustment request (GAR) to eliminate any inappropriate duplication of funding.
10. GRANTEE agrees to retain all books, account reports, files and other records, (paper and/or electronic)
relating to this Agreement and the performance of this Agreement for no less than five (5) years from the last
financial report submitted to the COMMISSION. All such documents shall be subject to inspection and audit at
reasonable times, including such records of any subgrantee, contractor, or subcontractor. GRANTEE also
understands and agrees that USDOJ and the United States General Accounting Office (USGAO) are
authorized to interview any officer or employee of the GRANTEE (or of any subgrantee, contractor, or
subcontractor) regarding transactions related to this award.
11. GRANTEE agrees that activities funded under this award will be closely coordinated with related activities
supported with Office of Justice Programs (OJP), State, local or tribal funds. Grant funds may only be used for
the purposes in the GRANTEE's approved application. GRANTEE shall not undertake any work or activities
not described in the grant application, including staff, equipment, or other goods or services without prior
approval from the COMMISSION.
12. GRANTEE agrees to track, account for, and report on all funds (including specific outcomes and benefits)
separately from all other funds for the same or similar purposes or programs.
Accordingly, the accounting systems of GRANTEE and all subgrantees must ensure that funds from this
award are not commingled with funds from any other source.
13. GRANTEE agrees to abide by Federal and State laws and provide accounting, auditing and monitoring
procedures to safeguard grant funds and keep such records to assure proper fiscal controls, management
and the efficient disbursement of grant funds.
14. For the purposes of this grant, a capital expenditure means expenditures to acquire capital assets, as
defined in 2 C.F.R. 200.12, or expenditures to make additions, improvements, modifications, replacements,
rearrangements, reinstallations, renovations, or alterations to capital assets that materially increase their
value or useful life, with a cost of $5,000 or greater. If the GRANTEE's capitalization policy defines a capital
expenditure as less than $5,000, the GRANTEE will follow its own policy.
15. GRANTEE agrees to maintain property records for equipment purchased with grant funds and perform a
physical inventory and reconciliation with property records at least every two years or more frequently if
required by GRANTEE policy. GRANTEE agrees that funds will not be used for the construction of new
facilities.
16. GRANTEE agrees to follow equipment disposition policies outlined in 2 C.F.R. 200.313(e)(1) through (4)
Uniform Administrative Requirements for Grants and Cooperative Agreements-Equipment, when the
equipment is no longer needed for the grant program Link: e-CFR Navigation Aid at
http://www.ecfr.gov/cgi-bin/ECFR?page=browse.
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Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
17. GRANTEE agrees that all salaried personnel (including subgrantee personnel) whose activities are to be
charged to the award will maintain timesheets or certifications to document hours worked for activities related
to this award and non-award related activities. GRANTEE agrees to keep time and attendance sheets for
hourly employees signed by the employee and supervisory official having firsthand knowledge of the work
performed by the grant-funded employees.
18. GRANTEE agrees that it will submit financial and activity reports to the COMMISSION in a format
provided by the COMMISSION, documenting the activities supported by these grant funds and providing an
assessment of the impact of these activities which may include documentation of project milestones. In the
event reports are not received on or before the indicated date(s), funding may be suspended until such time
as delinquent report(s) are received.
19. These reports are to be submitted according to the following schedule(s):
ACTIVITY REPORTS
Report Period
Due Date
July 1st to September 30th
October 25th
October 1st to December 31st
January 25th
FINANCIAL REPORTS
Report Period
Due Date
July 1st to July 31st
August 25th
August 1st to August 31st
September 25th
September 1st to September 30th
October 25th
October 1st to October 31st
November 25th
November 1st to November 30th
December 25th
December 1st to December 31st
January 25th
Additional reporting requirements may be required for GRANTEES who are considered high risk.
20. GRANTEE understands that financial reports are required as an accounting of expenditures for either
reimbursement or COMMISSION-approved advance payments.
21. The final request for reimbursement of grant funds must be received by the COMMISSION no later than
sixty (60) days after the last day of the award period.
22. All goods and services must be received or have reasonable expectations thereof and placed in service
by GRANTEE by the expiration of this award.
23. GRANTEE agrees that all encumbered funds must be expended and that goods and services must be
paid by GRANTEE within sixty (60) days of the expiration of this award.
24. GRANTEE agrees to remit all unexpended grant funds to the COMMISSION within thirty (30) days of
written request from the COMMISSION.
25. GRANTEE agrees to account for interest earned on federal grant funds and shall manage interest income
in accordance with the Cash Management Improvement Act of 1990 and as indicated in the Office of Justice
Programs Financial Guide. Interest earned in excess of allowable limits must be remitted to the
COMMISSION within 30 days after receipt of a written request from the COMMISSION. Link: OJP Financial
Guide at https://ojp.gov/financialguide/doj/pdfs/DOJ_FinancialGuide.pdf.
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Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
26. GRANTEE agrees to obtain written COMMISSION approval for all sole source procurements in excess of
$250,000.
27. GRANTEE agrees to obtain written COMMISSION approval prior to the expenditure of grant funds for
consultant fees in excess of $650 per day.
28. GRANTEE agrees to not use federal grant funds to pay cash compensation (salary plus bonuses) to any
employee paid by the grant at a rate that exceeds 110% of the maximum annual salary payable to a member
of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance
Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided
the amount in excess of this compensation limitation is paid with non-federal funds, unless otherwise noted in
the grant solicitation.)
29. GRANTEE agrees not to use grant funds for food and/or beverage unless explicitly approved in writing by
the COMMISSION.
30. GRANTEE agrees to comply with all applicable laws, regulations, policies and guidance (including
specific cost limits, prior approvals and reporting requirements, where applicable) governing the use of grant
funds for expenses related to conferences, meetings, trainings, and other events, including the provision of
food and/or beverages at such events, and costs of attendance at such events unless explicitly approved in
writing by the COMMISSION. Information on pertinent laws, regulations, policies, and guidance is available in
the OJP Financial Guide (currently, as section 3.10 "Postaward Requirements" in the DOJ Grants Financial
Guide).
31. No funds shall be used to supplant federal, state, county or local funds that would otherwise be made
available for such purposes. Supplanting means the deliberate reduction of state or local funds because of
the existence of any grant funds.
32. GRANTEE assigns to the COMMISSION any claim for overcharges resulting from antitrust violations to
the extent that such violations concern materials or services applied by third parties to GRANTEE in
exchange for grant funds provided under this Agreement.
33. The parties agree to use arbitration in the event of disputes in accordance with the provisions of A.R.S. §
12-1501-12-1518. The laws of the State of Arizona apply to questions arising under this Agreement and any
litigation regarding this Agreement must be maintained in Arizona courts, except as pertaining to disputes
which are subject to arbitration.
I. In the event of a dispute, controversy, or claim arising out of or relating in any way to the Agreement, the
complaining Party shall notify the other Party in writing thereof. Within 30 calendar days of such notice,
representatives of both Parties shall meet at an agreed location to attempt to resolve the dispute in good
faith. Should the dispute not be resolved within 30 calendar days after such notice, the complaining Party
shall seek remedies exclusively through arbitration, in accordance with the provisions of A.R.S. § 12-1501
through 12-1518.
II. The arbitration demand must be a clear and concise statement of the claim or dispute. The respondent's
answer and any counterclaims must be filed within 20 calendar days of service of the demand.
III. The arbitration shall be conducted in Maricopa County.
IV. The arbitration shall be conducted by one arbitrator. If the Parties are not able to agree upon the selection
of an arbitrator, within 20 calendar days of the commencement of an arbitration proceeding by service of a
demand for arbitration, the court on application of a Party shall appoint the arbitrator.
V. The arbitrator must promptly set a conference to clarify the claims and defenses, to establish fair
procedures, and to set a schedule for completing the arbitration.
VI. It is the intent of the parties that, barring extraordinary circumstances, arbitration proceedings will be
concluded with 120 calendar days from the date the arbitrator is appointed. The arbitrator may extend the
time limit in the interests of justice. Failure to adhere to this time limit shall not constitute a basis for
challenging the award.
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Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
VII. The arbitrator must issue a written, reasoned award within 20 calendar days from the date the hearing is
formally closed, or as soon after that as is feasible. The sole remedy will be actual damages; no punitive
damages are allowed.
VIII. Unless the arbitrator orders otherwise, the Parties must share arbitration costs equally, including
arbitrator's fees and expenses. Each party must pay its own expenses and attorney's fees.
34. GRANTEE understands that grant funds may not be released until all delinquent reports and reversion of
funds from prior grants are submitted to the COMMISSION.
35. GRANTEE agrees that grant funds are not to be expended for any indirect costs that may be incurred by
GRANTEE for administering these funds unless explicitly approved in writing by the COMMISSION. This may
include, but is not limited to, costs for services such as accounting, payroll, data processing, purchasing,
personnel, and building use which may have been incurred by the GRANTEE.
36. Each party (as "Indemnitor") agrees to defend, indemnify, and hold harmless the other party (as
"Indemnitee") from and against any and all claims, losses, liability, costs, or expenses, (including reasonable
attorney's fees) (hereinafter collectively referred to as "Claims") arising out of bodily injury of any person
(including death) or property damage, but only to the extent that such Claims which result in
vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, misconduct, or
other fault of the Indeminitor, its officers, officials, agents, employees, or volunteers. If the GRANTEE is a
State agency, board, commission, or university of the State of Arizona, this paragraph shall not apply.
37. Should GRANTEE utilize a contractor(s) and subcontractor(s) the indemnification clause between
GRANTEE and its contractor(s) and subcontractor(s) shall include the following:
Contractor shall defend, indemnify, and hold harmless the GRANTEE and the State of Arizona, and any
jurisdiction or agency issuing any permits for any work arising out of this Agreement, and its departments,
agencies, boards, commissions, universities, officers, officials, agents, and employees (hereinafter referred to
as "Indemnitee") from and against any and all claims, actions, liabilities, damages, losses, or expenses
(including court costs, attorneys' fees, and costs of claim processing, investigation and litigation) (hereinafter
referred to as "Claims") for bodily injury or personal injury (including death), or loss or damage to tangible or
intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or
omissions of the contractor or any of the directors, officers, agents, or employees or subcontractors of such
contractor. This indemnity includes any claim or amount arising out of or recovered under the Workers'
Compensation Law or arising out of the failure of such contractor to conform to any federal, state or local law,
statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the
Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or
omissions of the Indemnitee, be indemnified by such contractor from and against any and all claims. It is
agreed that such contractor will be responsible for primary loss investigation, defense and judgment costs
where this indemnification is applicable. Additionally on all applicable insurance policies, contractor and its
subcontractors shall name the State of Arizona, and its departments, agencies, boards, commissions,
universities, officers, officials, agents, and employees as an additional insured and also include a waiver of
subrogation in favor of the State. Insurance requirements for any contractor used by GRANTEE are
incorporated herein by this reference and attached to this Agreement as Exhibit "A".
38. Restrictions and certifications regarding non-disclosure agreements and related matters
No GRANTEE under this award, or entity that receives a procurement contract or subcontract with any funds
under this award, may require any employee or contractor to sign an internal confidentiality agreement or
statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance
with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which
relates to sensitive compartmented information), or any other form issued by a federal department or agency
governing the nondisclosure of classified information.
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Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
I. In accepting this award, the GRANTEE--
a. represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict (or
purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as
described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations
of award funds, will provide prompt written notification to the federal agency making this award, and
will resume (or permit resumption of) such obligations only if expressly authorized to do so by that
agency.
II. If the GRANTEE does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will
receive award funds (whether through a subaward ("subgrant"), procurement contract, or
subcontract under a procurement contract) either requires or has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit or otherwise
currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting
of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award
funds to or by that entity, will provide prompt written notification to the federal agency making this
award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so
by that agency.
39. GRANTEE agrees to notify the COMMISSION within ten (10) days in the event that the project official is
replaced during the award period.
40. No rights or interest in this Agreement shall be assigned by GRANTEE without prior written approval of
the COMMISSION.
41. GRANTEE will comply with the audit requirements of Uniform Guidance (2 CFR 200 subpart F 200.500)
and provide the COMMISSION with the audit report and any findings within 90 days of receipt of such finding.
If the report contains no findings, the GRANTEE must provide notification that the audit was completed. Link:
Audit Requirements for OJP Awards at https://ojp.gov/funding/pdfs/AuditRequirementsPart200.pdf.
42. GRANTEE certifies that it will comply with the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800
(together, the "Part 200 Uniform Requirements") and the OJP Financial Guide. Link: 2 C.F.R Part 200 for
OJP Awards at https://ojp.gov/funding/Part200UniformRequirements.htm .
43. Compliance with general appropriations-law restrictions on the use of federal funds for awards made after
FY 2018. GRANTEE or sub-grantee at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Should a question arise as to whether a particular use
of federal funds by a GRANTEE would or might fall within the scope of an appropriations-law restriction, the
recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of
OJP. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act,
2018 at https://ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm .
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Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
44. GRANTEE agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or sub award to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express written approval of the Office of Justice Programs through the
COMMISSION.
45. GRANTEE understands and agrees that misuse of award funds may result in a range of penalties,
including suspension of current and future funds, suspension or debarment from federal grants, recoupment
of monies provided under an award, and civil and/or criminal penalties.
46. GRANTEE agrees not to do business with any individual, agency, company or corporation listed in the
Excluded Parties Listing Service. Link: System for Award Management at https://www.sam.gov/SAM/ .
47. GRANTEE agrees to ensure that, no later than the due date of the GRANTEE's first financial report after
the award is made, GRANTEE and any subgrantees have a valid DUNS profile and active registration with
the System for Award Management (SAM) database.
48. GRANTEE certifies that it presently has no financial interest and shall not acquire any financial interest,
direct or indirect, which would conflict in any manner or degree with the performance of services required
under this Agreement.
49. GRANTEE understands and agrees that any training or training materials developed or delivered with
funding provided under this award must adhere to the OJP Training Guide Principles for Grantees and
Subgrantees. Link: OJP Training Guide Principles for Grantees and Subgrantees at
https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
50. GRANTEE agrees to cooperate and participate with any and all assessments, evaluation efforts or
information and data collection requests, and acknowledges that the federal or state grantor agency has the
right to obtain, reproduce, publish or use data provided under this award and may authorize others to receive
and use such information.
51. GRANTEE shall provide the COMMISSION with a copy of all interim and final reports and proposed
publications (including those prepared for conferences and other presentations) resulting from this
Agreement. Submission of such materials must be prior to or simultaneous with their public release.
52. GRANTEE agrees that any publications (written, visual, or sound) excluding press releases and
newsletters, whether published at the GRANTEE'S or COMMISSION'S expense, shall contain the following
statement:
"This was supported by Award No. ISA-ARPA-ACJC-010123-01 awarded by the US Department of the
Treasury, Office of Justice Programs, U.S. Department of Justice. The opinions findings, and conclusions or
recommendations expressed in this publication/program/exhibition are those of the author(s) and do not
necessarily reflect the views of the Department of Justice."
53. GRANTEE shall comply with all federal, state, and local laws, rules, policies, or executive orders to
prohibit discrimination.
54. GRANTEE agrees to comply with the non-discrimination requirements of the Omnibus Crime Control and
Safe Streets Act (Safe Streets Act) of 1968, as amended, 34 U.S.C. § 10228(c); the Victims of Crime Act of
1984, as amended, 34 U.S.C. § 20110(e); the Juvenile Justice and Delinquency Prevention Act of 1974, as
amended, 34 U.S.C. § 11182(b); and VAWA, as amended, 34 U.S.C. § 12291(b)(13), contain prohibitions
against discrimination on the basis of religion in employment. Despite these nondiscrimination provisions, the
DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case-by-case
basis to permit some faith-based organizations to receive DOJ funds while taking into account religion when
hiring staff, even if the statute that authorizes the funding program generally forbids recipients from
considering religion in employment decisions. Please consult with the OCR if you have any questions about
the regulation or the application of RFRA to the statues that prohibit discrimination in employment. An
organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe
Streets Act, must meet two obligations: (1) complying with the federal regulation pertaining to the
development of an EEOP (see 28 C.F.R. pt. 42, subpt. E) and (2) submitting to the OCR findings of
discrimination (see 28 C.F.R. §§ 42.204(c), .205(c)(5)). If in the three years prior to the date of the grant
award a Federal or State Court or Federal or State administrative agency makes a finding of discrimination
after a due process hearing against GRANTEE, GRANTEE will forward a copy of the findings to the Office for
Civil Rights, Office of Justice Programs and the COMMISSION.
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Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
55. In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d,
recipients of federal financial assistance must take reasonable steps to provide meaningful access to their
programs and activities for persons with limited English proficiency (LEP). See U.S. Department of Justice,
Guidance to Federal Financial Assistance Recipient Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002). For more
information on the civil rights responsibilities that recipients have in providing language services to LEP
individuals, please see the website: Link: Limited English Proficiency A Federal Interagency Website at
http://www.LEP.gov.
56. GRANTEE agrees to comply with the applicable requirements of 28 CFR Part 38, the Department of
Justice regulation governing "Partnerships with Faith - Based and Other Neighborhood Organizations"(the
"PFNBO"). The PFNBO Regulation provides in part that Department of Justice financial assistance may not
be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization.
Recipients of Department of Justice financial assistance may still engage in inherently religious activities, but
such activities must be separate in time or place from the Department of Justice funded program, and
participation in such activities by individuals receiving services from GRANTEE must be voluntary. The
PFNBO Regulation also makes clear that organizations participating in programs receiving financial
assistance from the Department of Justice are not permitted to discriminate in the provision of services on the
basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith-based
organizations may, in some circumstances, consider religion as a basis for employment. Link:
https://ojp.gov/funding/Explore/SolicitationRequirements/CivilRightsRequirements.htm#NDPFaith.
57. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and OJP authority to terminate award)
The GRANTEE or subgrantee at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons,
whether on the part of recipients, GRANTEES, or individuals defined (for purposes of this condition) as
"employees" of the recipient or of any GRANTEE.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are
posted on the OJP web site at http://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by recipients and GRANTEES related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.
58. GRANTEE should be mindful that the misuse of arrest or conviction records to screen either applicants
for employment or employees for retention or promotion may have a disparate impact based on race or
national origin, resulting in unlawful employment discrimination. As of June 2013 OJP has issued an advisory
that grantees should consult local counsel in reviewing their employment practices. If warranted, grantees
should also incorporate an analysis of the use of arrest and conviction records in their Equal Employment
Opportunity Plan (EEOP). See Advisory for Recipients of Financial Assistance from the U.S. Department of
Justice on the U.S. Equal Employment Opportunity Commission's Enforcement Guidance: Consideration of
Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964 (June
2013), available at http://www.ojp.gov/about/ocr/pdfs/UseofConviction_Advisory.pdf.
59. GRANTEE assures that it will comply with all state and federal laws regarding privacy during the course
of the award. All information relating to clients is to be treated with confidentiality in accordance with 42 USC
section 3789g or 42 USC 14132(b)(3) that are applicable to the collection, disclosure, use and revelation of
data information. GRANTEE further agrees to submit a privacy Certificate that is in accordance with
requirements of 28 CFR Part 22 if applicable to the program.
60. GRANTEE agrees to formulate and keep on file an EEOP (if GRANTEE is required pursuant to 28 CFR
42 Subpart E). GRANTEE certifies that they have forwarded to the Office for Civil Rights, Office of Justice
Programs the EEOP, or certifications that they have prepared and have on file an EEOP, or that they are
exempt from EEOP requirements. Failure to comply may result in suspension of grant funds. Copies of all
submissions such as certifications to or correspondence with the Office for Civil Rights, Office of Justice
Programs regarding this requirement must be provided to the COMMISSION by GRANTEE. In the event a
federal or state court or federal or state administrative agency makes an adverse finding of discrimination
against GRANTEE after a due process hearing, on the ground of race, color, religion, national origin, or sex,
GRANTEE will forward a copy of the findings to the Office for Civil Rights, Office of Justice Programs and the
COMMISSION (see 28 CFR 42.204(c), .205(c)(5)).
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Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
61. GRANTEE agrees to participate in any required civil rights related training to ensure compliance with all
federal and state civil rights laws. GRANTEE will inform the COMMISSION of the position responsible for civil
rights compliance and will inform the COMMISSION of change in personnel responsible for civil rights
compliance within ten days. Link: https://www.azcjc.gov/Grants/Civil-Rights-Compliance.
62. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) GRANTEE must
comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions
that prohibit, under specified circumstances, discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of
federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant. GRANTEE also must inform
its employees, in writing(and in the predominant native language of the workforce), of employee rights and
remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C.
4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for
guidance.
63. To support public safety and justice information sharing, GRANTEE, if a governmental subdivision, shall
use the National Information Exchange Model (NIEM) specifications and guidelines for this grant. GRANTEE
shall publish and make available without restrictions all schemas generated as a result of this grant to the
component registry as specified in the guidelines. Link: http://niem.github.io/reference/specifications/.
64. In order to promote information sharing and enable interoperability among disparate systems across the
justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice
Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant.
Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where
applicable, as described at https://it.ojp.gov/gsp_grantcondition.
Grantee shall document planned approaches to information sharing and describe compliance to the GSP and
appropriate privacy policy that protects shared information, or provide detailed justification for why an
alternative approach is recommended.
65. To avoid duplicating existing networks or IT systems in any initiatives for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the
extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless
GRANTEE can demonstrate to the satisfaction of the COMMISSION that this requirement would not be cost
beneficial or would impair the functionality of an existing or proposed IT system.
66. If GRANTEE is a governmental political subdivision, the GRANTEE should, to the extent possible and
practical, share criminal justice information with other authorized criminal justice agencies. The process
control number (PCN) shall be used in accordance with A.R.S. § 41-1750 when sharing data with other
criminal justice agencies as electronic data systems are developed or improved.
67. If GRANTEE is a state agency and the award is for the development of information technology projects
for more than $25,000, GRANTEE must complete a Project Investment Justification (PIJ) and submit the
justification to the Arizona Department of Administration (ADOA), with a copy to the COMMISSION.
GRANTEE agrees to submit required project status reports to ADOA by the due dates and submit copies to
the COMMISSION.
If GRANTEE is not a state agency and the award is for the development of information technology projects,
GRANTEE will follow local technology policies and guidelines.
68. GRANTEE must promptly refer to the COMMISSION any credible evidence that a principal, employee,
agent, contractor, subgrantee, contractor, subcontractor, or other person has, in connection with funds under
this award, has either 1) submitted a false claim that violates the False Claims Act; or 2) committed a criminal
or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. The
COMMISSION shall forward the referral to the Department of Justice, Office of the Inspector General.
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Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
69. The COMMISSION encourages GRANTEE to establish workplace safety policies and conduct education,
awareness and other outreach to decrease crashes caused by distracted drivers, including adopting and
enforcing policies banning employees from text messaging while driving any vehicle during the course of
performing work funded by this grant. Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 2009).
70. GRANTEE certifies to comply with the Drug-Free Workplace Act of 1988, and implemented in 28 CFR
Part 83, Subpart F, for grantees, as defined in 28 CFR, Part 83 Sections 83.620 and 83.650.
71. GRANTEE agrees to complete and keep on file, as appropriate, Immigration and Naturalization Form
(I-9). This form is to be used by recipients to verify that persons are eligible to work in the United States.
Additionally GRANTEE ensures compliance with A.R.S. § 41-4401.
72. GRANTEE acknowledges that immigration laws require them to register and participate with the E-Verify
program (employment verification program administered by the United States Department of Homeland
Security and the Social Security Administration or any successor program) as they both employ one or more
employees in this state. GRANTEE warrants that they have registered with and participate with E-Verify. If the
COMMISSION later determines that the GRANTEE has not complied with E-Verify, it will notify the
non-compliant GRANTEE by certified mail of the determination and of the right to appeal the determination.
73. GRANTEE certifies that no federal funds will be paid, by or on behalf of, to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into any cooperative
agreement, and for the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan or cooperative agreement. If any funds other than Federal funds are paid or will be paid to any
person for influencing or attempting to influence an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal award, grant loan, or cooperative agreement, the
GRANTEE will complete and submit to the COMMISSION Standard Form-LLL, "Disclosure Form to Report
Lobbying" in accordance with its instructions.
74. GRANTEE understands and agrees that it cannot use any federal funds, either directly or indirectly, in
support of the enactment, repeal, modification or adoption of any law, regulation or policy at any level of
government, without the express prior written approval of the Commission.
75. GRANTEE agrees that no funds provided, or personnel employed under this Agreement shall be in any
way, or to any extent, engaged in conduct of political activities in violation of USC Title 5, Part II, Chapter 15,
section 1502.
76. GRANTEE understands and agrees that award funds may not be used to discriminate against or
denigrate the religious or moral beliefs of students who participate in programs for which financial assistance
is provided from those funds, or of the parents or legal guardians of such students.
77. GRANTEE understands and agrees that- (a) no award funds may be used to maintain or establish a
computer network unless such network blocks the viewing, downloading and exchanging or pornography, and
(b) nothing in subsection (a) limits the use of funds necessary for any Federal, State, tribal or local law
enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication
activities.
78. GRANTEE agrees to comply with all federal, state and local environmental laws and regulations
applicable to the development and implementation of activities to be funded under this award. Additional
requirements may be found in Grant Agreement Continuation Sheet.
79. GRANTEE agrees that all gross income earned by the GRANTEE that is directly generated by a
supported activity or earned as a result of this award during the period of performance shall be deemed
program income. All program income must be accounted for and used for the purpose under the conditions
applicable for the use of funds under this award, including the effective edition of the OJP Financial Guide
and, as applicable in 2 C.F.R. Part 200 Uniform Requirements.
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Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
80. This Agreement is subject to cancellation pursuant to the provision of A.R.S. § 38-511. This Agreement
may also be cancelled at the COMMISSION'S discretion if not returned with authorized signatures to the
COMMISSION within 90 days of commencement of the award.
81. If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected
thereby and all other parts of this Agreement shall be in full force and effect.
82. GRANTEE agrees to comply with all Special Condition(s) included with this Agreement on the Grant
Agreement Continuation Sheet.
83. GRANTEE understands that grant funds may not be released until GRANTEE is compliant with all
requirements of grant agreement.
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Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
PAGE INTENTIONALLY LEFT BLANK
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Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
ARIZONA CRIMINAL JUSTICE COMMISSION
CRIME VICTIM COMPENSATION PROGRAM
GRANT AGREEMENT CONTINUATION SHEET
SPECIAL CONDITION(S)
ACJC Grant Number VC-25-008A
1. GRANTEE must verify the Agency Official, Financial Official, Project Official, and Authorized Official
including telephone number and e-mail address. If any information is incorrect or has changed, a Grant
Adjustment Request (GAR) must be submitted via the ACJC Grants Portal to document changes. In addition,
the Agency Point of Contact for the grant record must assign the Financial Points of Contact and the Program
Points of Contact in the Grants Portal prior to payments being made and update those contacts when
necessary.
2. GRANTEE must submit the following documents and information within 45 days of award. Failure to
submit the documents will result in a hold of grant funding. Documents must be submitted through the
GRANTEE's Grants Portal "Attachment" section.
1. ACJC Subgrantee Self-Assessment Questionnaire can be completed in the Grants Portal at:
https://grantsportal.azcjc.gov.
2. Current Victim Compensation Board members can be entered into the personnel section
of the Grants Portal.
3. Verification that all staff working in the Victim Compensation program comply with
special condition 15 below.
4. Verification that the Civil Rights Official is current on their annual training.
3. GRANTEE agrees and understands that funded activities may require the preparation of an Environmental
Assessment (EA) as defined by the Council of Environmental Quality's Regulations for implementing the
Procedural Provisions of the National Environmental Policy Act (NEPA), found at 40 CFR Part 1500.
4. The GRANTEE agrees that allocated compensation benefit funds will be used to provide compensation
awards to victims of criminally injurious conduct occurring within the GRANTEE'S jurisdiction.
5. The GRANTEE understands that crime victim compensation benefit funding will be distributed to grantees
as a monthly reimbursement of compensation program expenditures.
6. The GRANTEE understands that $0.00 is the maximum allowable amount of State compensation funding
to be expended on the administration of this program.
7. The GRANTEE agrees that expenditures made in Compensation Benefits will be for Compensation benefit
payments only. Funding in Compensation Benefits cannot be transferred to another budget category.
8. The GRANTEE understands that financial reimbursement request forms are required for reimbursement of
expenditures.The final request for reimbursement of compensation funds must be received by the
COMMISSION no later than 10 days after the last day of the award period.
9. The GRANTEE agrees to comply with all Federal and State laws, provisions of the Arizona Crime Victim
Compensation Program Rules R110-4-101 through R10-4-111 administered by the COMMISSION, and
provisions of Federal VOCA Compensation Program Guidelines
(https://www.ovc.gov/voca/pdftxt/voca_guidelines2001.pdf).
10.
The GRANTEE agrees to comply with all applicable Open Meeting Laws, A.R.S. §38-431 et seq.
11.
The GRANTEE agrees to seek an order for all available restitution owed to the program.
12.
The GRANTEE agrees to negotiate reductions in fees for service with service providers for all program
benefit expenditures.
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Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
SPECIAL CONDITION(S) (Continued):
13. The GRANTEE agrees that information on race, sex, national origin, age, and disability of recipients of
compensation will be collected and maintained, where such information is voluntarily furnished by those
receiving compensation.
14. The grantee agrees to adhere to the provisions and conditions outlined in the Memorandum of
Understanding (MOU) between the Office for Victims of Crime (OVC) and the Federal Bureau of Investigation
(FBI) pertaining to the dissemination of information to State Crime Victim Compensation Programs
concerning the verification of victims of crime claims investigated by the FBI. Failure to abide by the provision
of the MOU will result in a cancellation of the agreement to release FBI investigative information to the
grantee.
15. GRANTEE must make determinations of suitability before certain individuals may interact with
participating minors. This requirement applies regardless of an individual's employment status. The details of
this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/lnteract-Minors.htm
16. GRANTEE acknowledges the requirements of the award; remedies for non-compliance or for materially
false statements. The conditions of this award are material requirements of the award. Compliance with any
certifications or assurances submitted by or on behalf of the recipient that relate to conduct during the period
of performance also is a material requirement of this award.
Failure to comply with any or more of these award requirements-whether a condition set out in full below, a
condition incorporated by the reference below, or a certification or assurance related to conduct during the
award period may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to
the recipient and the award. Among other things, the OJP may withhold finds, disallow costs, or suspend or
terminate the award. The Department of Justice ("DOJ"), including OJP, also may take other legal action as
appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or
concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that
provision shall first be applied with limited construction so as to give it the maximum effect permitted by law.
Should it be held, instead, that the provision is utterly invalid or unenforceable, such provision shall be
deemed severable from this award.
17. Employment eligibility verification for hiring under the award
The GRANTEE must-
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded
(in whole or in part) with award funds, the GRANTEE properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2).
B. Notify all persons associated with the GRANTEE who are or will be involved in activities under this award
of both-
(1) This award requirement for verification of employment eligibility, and
(2) The associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in
the United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the
award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C 1324a
(a)(1) and (2).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements),
maintain records of all employment eligibility verifications pertinent to compliance with this award condition in
accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and
trainings.
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Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
Crime Victim Compensation Program
C-19-25-002-X-00
ACJC Grant Number VC-25-008A
Authorized Official Initials:
18. The GRANTEE warrants its compliance with all federal immigration laws and regulations that relate to its
employees and A.R.S. § 23-214(A). If a grantee uses any subcontractors in performance of this contract,
subcontractors shall warrant their compliance with all federal immigration laws and regulations that relate to
their employees and A.R.S. § 23-214(A). A breach of this warranty shall be deemed a material breach of the
contract subject to penalties up to and including termination of this contract. The Commission retains the
legal right to inspect the papers of the grantee and its subcontractors who work on the contract to ensure that
it or its subcontractors are complying with this warranty.
19. GRANTEE must make determinations of suitability before certain individuals may interact with
participating minors. This requirement applies regardless of an individual's employment status. The details of
this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
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Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
Authorized Signatory
Date
Printed Name & Title
Legal Counsel for GRANTEE
Date
Printed Name & Title
Appropriate A.R.S., Ordinance, or Charter Reference
Andrew T. LeFevre, Executive Director
Date
Arizona Criminal Justice Commission
IN WITNESS WHEREOF, the parties have made and executed the Agreement the day and year first above
written.
FOR GRANTEE:
Approved as to form and authority to enter into Agreement:
Statutory or other legal authority to enter into Agreement:
FOR CRIMINAL JUSTICE COMMISSION:
Page 18
Attest Signatory
Printed Name & Title
Date
County Attorney for GRANTEE
Printed Name & Title
Date
C-19-25-002-X-00
Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
ARIZONA CRIMINAL JUSTICE COMMISSION
GRANT AGREEMENT
INSURANCE REQUIREMENTS
EXHIBIT "A"
Insurance Requirements for Governmental Parties to a Grant Agreement:
None.
Insurance Requirements for Any Contractors Used by a Party to the Grant Agreement:
(Note: this applies only to Contractors used by a governmental entity, not to the governmental entity itself.)
The insurance requirements herein are minimum requirements and in no way limit the indemnity covenants
contained in the Intergovernmental Agreement. The State of Arizona in no way warrants that the minimum
limits contained herein are sufficient to protect the governmental entity or Contractor from liabilities that might
arise out of the performance of the work under this Contract by the Contractor, his agents, representatives,
employees or subcontractors, and Contractor and the governmental entity are free to purchase additional
insurance.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with limits of liability
not less than those stated below.
1. Commercial General Liability - Occurrence Form
Policy shall include bodily injury, property damage, and broad form contractual liability.
a. The policy shall be endorsed, as required by this written agreement, to include the State of Arizona,
and its departments, agencies, boards, commissions, universities, officers, officials, agents, and
employees as additional insureds with respect to liability arising out of the activities performed by or
on behalf of the Contractor.
(Note that the other governmental entity(ies) is/are also required to be additional insured(s) and they
should supply the Contractor with their own list of persons to be insured.)
b. Policy shall contain a waiver of subrogation endorsement, as required by this written agreement, in
favor of the State of Arizona, and its departments, agencies, boards, commissions, universities,
officers, officials, agents, and employees for losses arising from work performed by or on behalf of the
Contractor.
2. Business Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used in the
performance of this Contract.
a. The policy shall be endorsed, as required by this written agreement, to include the State of Arizona,
and its departments, agencies, boards, commissions, universities, officers, officials, agents, and
employees as additional insureds with respect to liability arising out of the activities performed by
or on behalf of, the Contractor involving automobiles owned, hired and/or non-owned by the
Contractor.
b. Policy shall contain a waiver of subrogation endorsement as required by this written agreement in
favor of the State of Arizona, and its departments, agencies, boards, commissions, universities,
officers, officials, agents, and employees for losses arising from work performed by or on behalf of the
Contractor.
(Note that the other governmental entity(ies) is/are also required to be additional insured(s) and they
should supply the Contractor with their own list of persons to be insured.)
General Aggregate
$2,000,000
Products – Completed Operations Aggregate
$1,000,000
Personal and Advertising Injury
$1,000,000
Fire Legal Liability
$50,000
Each Occurrence
$1,000,000
Combined Single Limit (CSL)
$1,000,000
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Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
Workers' Compensation
Statutory
Employers' Liability
Each Accident
$1,000,000
Disease - Each Employee
$1,000,000
Disease - Policy Limit
$1,000,000
Exhibit "A" Page 2
3. Worker's Compensation and Employers' Liability
a. Policy shall contain a waiver of subrogation endorsement, as required by this written agreement, in
favor of the State of Arizona, and its departments, agencies, boards, commissions, universities, its
officers, officials, agents, and employees for losses arising from work performed by or on behalf of the
Contractor.
b. This requirement shall not apply to each contractor or subcontractor that is exempt under A.R.S.
§ 23-901, and when such contractor or subcontractor executes the appropriate waiver form (Sole
Proprietor or Independent Contractor).
Additional Insurance Requirements:
The policies shall include, or be endorsed to include, as required by this written agreement, the following
provisions:
The Contractor's policies shall stipulate that the insurance afforded the Contractor shall be primary and that
any insurance carried by the Department, its agents, officials, employees or the State of Arizona shall be
excess and not contributory insurance, as provided by A.R.S. § 41-621 (E).
Insurance provided by the Contractor shall not limit the Contractor's liability assumed under the
indemnification provisions of this Contract.
Notice of Cancellation:
For each insurance policy required by the insurance provisions of this Contract, the Contractor must provide
to the State of Arizona, within two (2) business days of receipt, a notice if a policy is suspended, voided, or
cancelled for any reason. Such notice shall be mailed, emailed, hand delivered or sent by facsimile
transmission to (Enter Contracting Agency Representative's Name, Address, and Fax Number Here).
Acceptability of Insurers:
Contractor's insurance shall be placed with companies licensed in the State of Arizona or hold approved
non-admitted status on the Arizona Department of Insurance List of Qualified Unauthorized Insurers. Insurers
shall have an "A.M. Best" rating of not less than A- VII. The State of Arizona in no way warrants that the
above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.
Verification of Coverage:
Contractor shall furnish the State of Arizona with certificates of insurance (valid ACORD form or equivalent
approved by the State of Arizona) as required by this Contract. An authorized representative of the insurer
shall sign the certificates.
All certificates and endorsements, as required by this written agreement, are to be received and approved by
the State of Arizona before work commences. Each insurance policy required by this Contract must be in
effect at, or prior to, commencement of work under this Contract. Failure to maintain the insurance policies as
required by this Contract, or to provide evidence of renewal, is a material breach of contract.
All certificates required by this Contract shall be sent directly to the Department. The State of Arizona
project/contract number and project description shall be noted on the certificate of insurance. The State of
Arizona reserves the right to require complete copies of all insurance policies required by this Contract at any
time.
Page 20
Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
Crime Victim Compensation Program
ACJC Grant Number VC-25-008A
Exhibit "A" Page 3
Subcontractors:
Contractor's certificate(s) shall include all subcontractors as insureds under its policies or Contractor shall be
responsible for ensuring and/or verifying that all subcontractors have valid and collectable insurance as
evidenced by the certificates of insurance and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to the minimum Insurance Requirements identified above. The Department
reserves the right to require, at any time throughout the life of the Contract, proof from the Contractor that its
subcontractors have the required coverage.
Approval and Modifications:
The Contracting Agency, in consultation with State Risk, reserves the right to review or make modifications to
the insurance limits, required coverages, or endorsements throughout the life of this contract, as deemed
necessary. Such action will not require a formal Contract amendment but may be made by administrative
action.
Exceptions:
In the event the Contractor or subcontractor(s) is/are a public entity, then the Insurance Requirements shall
not apply. Such public entity shall provide a certificate of self-insurance. If the Contractor or subcontractor(s)
is/are a State of Arizona agency, board, commission, or university, none of the above shall apply.
Page 21
END OF GRANT AGREEMENT DOCUMENTS
Docusign Envelope ID: DD8A2870-0948-414D-88F2-D11665E9FEAB
Certificate Of Completion
Envelope Id: DD8A28700948414D88F2D11665E9FEAB
Status: Sent
Subject: Please DocuSign: Crime Victim Compensation Grant Agreement
Source Envelope:
Document Pages: 22
Signatures: 0
Envelope Originator:
Certificate Pages: 5
Initials: 0
Kaitlin Meadows
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-07:00) Arizona
kmeadows@azcjc.gov
IP Address: 159.87.74.2
Record Tracking
Status: Original
7/24/2024 8:52:55 AM
Holder: Kaitlin Meadows
kmeadows@azcjc.gov
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: Arizona Criminal Justice Commission
Location: DocuSign
Signer Events
Signature
Timestamp
Kim Miles
milesk@mcao.maricopa.gov
Security Level: Email, Account Authentication
(None)
Sent: 7/24/2024 12:01:09 PM
Electronic Record and Signature Disclosure:
Accepted: 7/11/2024 11:29:26 AM
ID: e826db3d-c0f4-43ef-af45-2f63dd81e2bf
Company Name: Arizona Criminal Justice Commission
Rachel Mitchell
Rachel.Mitchell@mcao.maricopa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 11/16/2023 10:14:18 AM
ID: 572470f8-862a-4f0b-9516-9ae1656eff65
Company Name: Carahsoft OBO Arizona Criminal Justice Commission
Jack Sellers
BOS.SIGNATURES@MARICOPA.GOV
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 11/7/2023 11:45:04 AM
ID: 6ce61614-c775-4973-a41c-44900e3f5ae3
Company Name: Arizona Criminal Justice Commission
Juanita Garza
clerk.agenda@maricopa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 6/27/2024 9:10:26 AM
ID: b840f390-e7bb-4ecf-879d-bebbd0ef1756
Company Name: Arizona Criminal Justice Commission
Andrew LeFevre
alefevre@azcjc.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Timestamp
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Timestamp
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Timestamp
Intermediary Delivery Events
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Timestamp
Certified Delivery Events
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Timestamp
Shawn Cox
coxs@mcao.maricopa.gov
Security Level: Email, Account Authentication
(None)
Using IP Address: 156.42.6.1
Sent: 7/24/2024 9:12:15 AM
Viewed: 7/24/2024 9:59:46 AM
Electronic Record and Signature Disclosure:
Accepted: 7/24/2024 11:59:45 AM
ID: f264fa2a-556b-41c1-856c-6655b4a48b3e
Company Name: Arizona Criminal Justice Commission
Sherry Rindels-Larsen
rindelss@mcao.maricopa.gov
Grant/Contract Administrator
MCAO Finance
Security Level: Email, Account Authentication
(None)
Using IP Address: 156.42.6.1
Sent: 7/24/2024 9:59:47 AM
Viewed: 7/24/2024 12:01:08 PM
Electronic Record and Signature Disclosure:
Accepted: 6/8/2022 7:57:48 AM
ID: 2a9143cd-50bc-47ba-a02c-95461734fa97
Company Name: Arizona Criminal Justice Commission
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Witness Events
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Envelope Sent
Hashed/Encrypted
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Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Arizona Criminal Justice Commission (we, us or Company) may be required
by law to provide to you certain written notices or disclosures. Described below are the terms
and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to
‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the
DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Electronic Record and Signature Disclosure created on: 3/5/2020 2:42:34 PM
Parties agreed to: Kim Miles, Rachel Mitchell, Jack Sellers, Juanita Garza, Shawn Cox, Sherry Rindels-Larsen
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Arizona Criminal Justice Commission:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: alefevre@azcjc.gov
To advise Arizona Criminal Justice Commission of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at alefevre@azcjc.gov and in the
body of such request you must state: your previous email address, your new email address. We
do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Arizona Criminal Justice Commission
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to alefevre@azcjc.gov and in the body of
such request you must state your email address, full name, mailing address, and telephone
number. We will bill you for any fees at that time, if any.
To withdraw your consent with Arizona Criminal Justice Commission
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to alefevre@azcjc.gov and in the body of such request you must state your
email, full name, mailing address, and telephone number. We do not need any other information
from you to withdraw consent.. The consequences of your withdrawing consent for online
documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before
clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify Arizona Criminal Justice Commission as described above, you
consent to receive exclusively through electronic means all notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided
or made available to you by Arizona Criminal Justice Commission during the course of
your relationship with Arizona Criminal Justice Commission.