240153-CONTRACT-UNITED RENTALS (NORTH AMERICA) INC.PDF

CONTRACT 240153-RFP RENTAL, LEASE, AND PURCHASE 
OF EQUIPMENT AND ASSOCIATED SERVICES AND 
SUPPORT  
 
 
This contract is entered into this 7th day of August 2024 by and between Maricopa County (“County”), a 
political subdivision of the State of Arizona, and United Rentals (North America), Inc., a Connecticut 
Corporation (“Contractor”) for rental and lease equipment, used and new equipment for purchase, and 
related services and solutions to support Maricopa County and Participating Public Agencies (“PPAs”). 
 
1.0 
CONTRACT TERM 
 
This contract is for a term of five years, beginning on the 7th of August 2024 and ending the 31st of 
July 2029. 
 
2.0 
OPTION TO RENEW 
 
The County may, at its option and with the concurrence of the Contractor, renew the term of this 
contract up to a maximum of five additional year(s), (or at the County’s sole discretion, extend the 
contract on a month-to-month basis for a maximum of six months after expiration). The Contractor 
shall be notified in writing by the Office of Procurement Services of the County’s intention to renew 
the contract term at least 60 calendar days prior to the expiration of the original contract term. 
 
3.0 
CONTRACT COMPLETION 
 
In preparation for contract completion, the Contractor shall make all reasonable efforts for an 
orderly transition of its duties and responsibilities to another provider and/or to the County. This 
may include, but is not limited to, preparation of a transition plan and cooperation with the County 
or other providers in the transition. The transition includes the transfer of all records and other data 
in the possession, custody, or control of the Contractor that are required to be provided to the 
County either by the terms of this agreement or as a matter of law. The provisions of this clause 
shall survive the expiration or termination of this agreement. 
 
4.0 
PRICE ADJUSTMENTS 
 
Any requests for reasonable price adjustments must be submitted 60 calendar days prior to 
contract expiration. Requests for adjustment in cost of labor and/or materials must be supported 
by appropriate documentation. The reasonableness of the request will be determined by comparing 
the request with the Consumer Price Index or by performing a market survey. If County agrees to 
the adjusted price terms, County shall issue written approval of the change and provide an updated 
version of the contract. The new change shall not be in effect until the date stipulated on the 
updated version of the contract.

SERIAL 240153-RFP 
 
5.0 
PAYMENTS 
 
5.1 
As consideration for performance of the duties described herein, County shall pay 
Contractor the sum(s) stated in Exhibit A – Vendor Information and Pricing. 
 
5.2 
Payment shall be made upon the County’s receipt of a properly completed invoice. 
 
5.3 
INVOICES 
 
5.3.1 
The Contractor shall submit one legible copy of their detailed invoice before 
payment(s) will be made. Incomplete invoices will not be processed. At a 
minimum, the invoice must provide the following information: 
 
• 
Company name, address, and contact information 
• 
County bill-to name and contact information 
• 
Contract serial number 
• 
County purchase order number 
• 
Project name and/or number 
• 
Invoice number and date 
• 
Payment terms 
• 
Date of service or delivery 
• 
Quantity  
• 
Contract item number(s) 
• 
Arrival and completion time 
• 
Description of purchase (product or services) 
• 
Pricing per unit of purchase 
• 
Extended price 
• 
Freight (if applicable) 
• 
Mileage with rate (if applicable) 
• 
Total amount due 
  
5.3.2 
Labor, services, and maintenance must be billed as a separate line item. 
 
5.3.3 
Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order. 
  
5.3.4 
Payment shall only be made to the Contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program. This is an electronic funds 
transfer (EFT) process. After contract award, the Contractor shall complete the 
Vendor Registration Form accessible from the County Department of Finance 
Vendor 
Registration 
Web 
Site 
https://www.maricopa.gov/5169/Vendor-
Information. 
  
5.3.5 
Discounts offered in the contract shall be calculated based on the date a properly 
completed invoice is received by the County.  
  
5.3.6 
EFT payments to the routing and account numbers designated by the Contractor 
shall include the details on the specific invoices that the payment covers. The 
Contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details. 
 
5.4 
APPLICABLE TAXES 
 
5.4.1 
It is the responsibility of the Contractor to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in 
contract award.

SERIAL 240153-RFP 
 
5.4.2 
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide Contractor any advice or guidance regarding taxes. If you have questions 
regarding your tax liability, seek advice from a tax professional prior to submitting 
your bid. You may also find information at https://www.azdor.gov/Business.aspx. 
Once your bid is submitted, the offer is valid for the time specified in this solicitation, 
regardless of mistake or omission of tax liability. If the County finds overpayment 
of a project due to tax consideration that was not due, the Contractor will be liable 
to the County for that amount, and by contracting with the County agrees to remit 
any overpayments back to the County for miscalculations on taxes included in a 
bid price. 
 
5.4.3 
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, 
and local taxes applicable to their operation and any persons employed by the 
Contractor. Contractor shall, and require all subcontractors to, hold Maricopa 
County harmless from any responsibility for taxes, damages, and interest, if 
applicable, contributions required under Federal and/or State and local laws and 
regulations, and any other costs including transaction privilege taxes, 
unemployment 
compensation 
insurance, 
Social 
Security, 
and 
workers’ 
compensation. Contractor may be required to establish, to the satisfaction of 
County, that any and all fees and taxes due to the City or the State of Arizona for 
any license or transaction privilege taxes, use taxes, or similar excise taxes are 
currently paid (except for matters under legal protest). 
 
6.0 
AVAILABILITY OF FUNDS 
 
6.1 
The provisions of this contract relating to payment for services shall become effective when 
funds assigned for the purpose of compensating the Contractor as herein provided are 
actually available to County for disbursement. The County shall be the sole judge and 
authority in determining the availability of funds under this contract. County shall keep the 
Contractor fully informed as to the availability of funds. 
 
6.2 
If any action is taken by, any State agency, Federal department, or any other agency or 
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in 
connection with, this contract, County may amend, suspend, decrease, or terminate its 
obligations under, or in connection with, this contract. In the event of termination, County 
shall be liable for payment only for services rendered prior to the effective date of the 
termination, provided that such services are performed in accordance with the provisions 
of this contract. County shall give written notice of the effective date of any suspension, 
amendment, or termination under this section, at least 10 days in advance. 
 
7.0 
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE) 
 
The County is a member of the SAVE cooperative purchasing group. SAVE includes the State of 
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. 
Under the SAVE Cooperative Purchasing Agreement, and with the concurrence of the successful 
respondent under this solicitation, a member of SAVE may access a contract resulting from a 
solicitation issued by the County. If contractor does not want to grant such access to a member of 
SAVE, state so in contractor’s bid. In the absence of a statement to the contrary, the County will 
assume that contractor does wish to grant access to any contract that may result from this bid. The 
County assumes no responsibility for any purchases by using entities. 
 
8.0 
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs) 
 
County currently holds ICPAs with numerous governmental entities. These agreements allow those 
entities, with the approval of the Contractor, to purchase their requirements under the terms and 
conditions of the County contract. It is the responsibility of the non-County government entity to 
perform its own due diligence on the acceptability of the contract under its applicable procurement 
rules, processes, and procedures. Certain governmental agencies may not require an ICPA and

SERIAL 240153-RFP 
 
may utilize this contract if it meets their individual requirements. Other governmental agencies may 
enter into a separate Statement of Work with the Contractor to meet their own requirements. The 
County is not a party to any uses of this contract by other governmental entities. 
 
9.0 
DUTIES 
 
9.1 
The Contractor shall perform all duties stated in Exhibit B – Scope of Work, or as otherwise 
directed in writing by the procurement officer. 
 
9.2 
During the contract term, County may provide Contractor’s personnel with adequate 
workspace for consultants and such other related facilities as may be required by 
Contractor to carry out its contractual obligations. 
 
10.0 
PURCHASING REQUIREMENTS  
 
10.1 
DELIVERY 
 
10.1.1 Delivery is desired as soon as possible, and details shall be stipulated on the 
purchase order. Contractor shall notify the county representative listed on the order 
if the requested delivery date and/or the anticipated lead time cannot be met. 
Failure to communicate to County changes in the order status may result in default 
proceedings. 
 
10.1.2 Delivery shall be F.O.B. Destination Freight Prepaid. 
 
10.2 
EXPEDITED DELIVERY 
 
10.2.1 If the department determines that expedited delivery or other alternate shipping is 
required, it shall notify the contractor. The contractor shall determine any additional 
costs associated with such delivery terms and communicate that cost to the 
department. 
 
10.2.2 The department shall not advise the contractor to proceed with an expedited 
shipment until acceptable terms are agreed upon and a purchase order is issued. 
Upon agreeing to the additional costs, the department shall advise the contractor 
to proceed. 
 
10.2.3 Upon receipt of material(s) and invoicing, the department shall ensure that any 
additional charges are in compliance with and do not exceed agreed to costs. The 
department shall retain all documents related to these costs. 
 
10.3 
SHIPPING DOCUMENTS 
 
A packing list or other suitable shipping document shall accompany each shipment and 
shall include the following: 
 
10.3.1  Contract serial number 
 
10.3.2  Contractor’s name and address 
 
10.3.3 Department name and address 
 
10.3.4 Department purchase order number 
 
10.3.5  A description of product(s) shipped, including item number(s), quantity(ies), 
number of containers, and package number(s), as applicable.

SERIAL 240153-RFP 
 
10.4 
SHIPPING TERMS 
 
Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid at the location(s) 
stipulated on the purchase order. All delivery locations are within Maricopa County. 
 
10.5 
OPERATING MANUALS 
 
Upon delivery, contractor shall provide comprehensive operational manuals, service 
manuals, and schematic diagrams, if required by the department. 
 
10.6 
INSTALLATION 
 
The contractor shall be responsible to install and present for inspection all equipment in a 
complete and ready-for-use condition with all components functioning, cleaned, and tested. 
The contractor’s price shall include delivery and installation as required of all equipment in 
complete operating condition. 
 
10.7 
ACCEPTANCE 
 
Upon delivery and successful installation, the material(s) shall be deemed accepted and 
the warranty period shall begin. Successful installation shall be defined as a) the 
material(s)/equipment is installed (as necessary) and fully operational; and b) initial 
training, if any, is complete. All documentation shall be completed prior to final acceptance. 
 
10.8 
MAINTENANCE 
 
The contractor shall provide maintenance for the materials under this contract upon 
acceptance of materials by the department. 
 
10.9 
FACTORY AUTHORIZED SERVICE AVAILABILITY 
 
The contractor shall have and maintain a factory authorized service facility and personnel 
that can provide service on-site that are capable of supplying and installing component 
parts, troubleshooting, repairing, and maintaining the equipment. Minimum service hours 
shall be from 6:00 a.m. through 5:00 p.m. MST, Monday through Friday, excluding County 
holidays, with after-hours services available upon request.   
 
11.0 
TERMS AND CONDITIONS 
 
11.1 
INDEMNIFICATION 
 
11.1.1 To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
contractor, the contractor shall defend, indemnify, and hold harmless the County 
(as Owner), its agents, representatives, officers, directors, officials, and employees 
from and against all claims, damages, losses, and expenses (including, but not 
limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) caused by, or alleged to have been 
caused by, the negligent acts, errors, omissions, or mistakes of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable relating to contractor’s performance of this contract. 
 
11.1.2 Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a

SERIAL 240153-RFP 
 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder. 
 
11.1.3 The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section. 
 
11.1.4 The scope of this indemnification does not extend to claims, damages, losses, or 
expenses to the extent they are caused by the negligence of the County. 
 
11.2 
INSURANCE 
 
11.2.1 Contractor, at Contractor’s own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County. The form of any insurance policies and forms must be acceptable to 
County. 
 
11.2.2 All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract. 
 
11.2.3 In the event that the insurance required is written on a claims-made basis, 
Contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed. 
 
11.2.4 Contractor’s insurance shall be primary insurance as respects County, and any 
insurance or self-insurance maintained by County shall not contribute to it. 
 
11.2.5 Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies. 
 
11.2.6 The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require Contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit. 
 
11.2.7 The insurance policies required by this contract, except Workers’ Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials, and employees as additional insureds. 
 
11.2.8 The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of Contractor’s work or service.

SERIAL 240153-RFP 
 
11.2.9 If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers. 
 
11.2.9.1 Commercial General Liability 
 
Commercial General Liability (CGL) insurance and, if necessary, 
Commercial Umbrella insurance with a limit of not less than $2,000,000 
for each occurrence, $4,000,000 Products/Completed Operations 
Aggregate, and $4,000,000 General Aggregate Limit. The policy shall 
include coverage for premises liability, bodily injury, broad form property 
damage, personal injury, products and completed operations and 
blanket contractual coverage, and shall not contain any provisions which 
would serve to limit third party action over claims. There shall be no 
endorsement or modifications of the CGL limiting the scope of coverage 
for liability arising from explosion, collapse, or underground property 
damage. 
 
11.2.9.2 Automobile Liability 
 
Commercial/Business Automobile Liability insurance with a combined 
single limit for bodily injury and property damage of not less than 
$2,000,000 each occurrence with respect to any of the Contractor’s 
owned, hired, and non-owned vehicles assigned to or used in 
performance of the Contractor’s work or services or use or maintenance 
of the premises under this contract.  
 
11.2.9.3 Workers’ Compensation 
 
11.2.9.3.1 Workers’ compensation insurance to cover obligations 
imposed by Federal and State statutes having jurisdiction of 
Contractor’s employees engaged in the performance of the 
work or services under this contract; and Employer’s 
Liability insurance of not less than $1,000,000 for each 
accident, $1,000,000 disease for each employee, and 
$1,000,000 disease policy limit.  
 
11.2.9.3.2 Contractor, its subcontractors, and sub-subcontractors 
waive all rights against this contract and its agents, officers, 
directors, and employees for recovery of damages to the 
extent these damages are covered by the workers’ 
compensation and Employer’s Liability, or Commercial 
Umbrella Liability insurance obtained by Contractor, its 
subcontractors, and its sub-subcontractors pursuant to this 
contract. 
 
11.2.10 Certificates of Insurance 
 
11.2.10.1 Prior to contract award, Contractor shall furnish the County with valid 
and complete Certificates of Insurance, or formal endorsements as 
required by the contract in the form provided by the County, issued by 
Contractor’s insurer(s), as evidence that policies providing the required 
coverage, conditions and limits required by this contract are in full force 
and effect. Such certificates shall identify this contract number and title.

SERIAL 240153-RFP 
 
11.2.10.2 In the event any insurance policy(ies) required by this contract is (are) 
written on a claims-made basis, coverage shall extend for two years past 
completion and acceptance of Contractor’s work or services and as 
evidenced by annual certificates of insurance. 
 
11.2.10.3 If a policy does expire during the life of the Contract, a renewal certificate 
must be sent to County 15 calendar days prior to the expiration date. 
 
11.2.10.4 Certificates of Insurance shall identify Maricopa County as the certificate 
holder as follows: 
 
Maricopa County 
c/o Risk Management 
301 W Jefferson St., Suite 910 
Phoenix, AZ 85003 
 
11.2.11 Cancellation and Expiration Notice 
 
Applicable to all insurance policies required within the insurance requirements of 
this contract, Contractor’s insurance shall not be permitted to expire, be 
suspended, be canceled, or be materially changed for any reason without 30 days 
prior written notice to Maricopa County. Contractor must provide to Maricopa 
County, within two business days of receipt, if they receive notice of a policy that 
has been or will be suspended, canceled, materially changed for any reason, has 
expired, or will be expiring. Such notice shall be sent directly to Maricopa County 
Office of Procurement Services and shall be mailed, or hand delivered to 301 W. 
Jefferson St. Suite 700, Phoenix, AZ 85003, or emailed to the procurement officer 
noted in the solicitation. 
 
11.3 
FORCE MAJEURE 
 
11.3.1 Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes include, but are not limited to, 
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other 
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is 
declared or not), civil war, riots, rebellion, revolution, insurrection, military or 
usurped power or confiscation, terrorist activities, nationalization, government 
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or 
failure of electricity or telecommunication service, and pandemic. 
 
11.3.2 Each party, as applicable, shall give the other party notice of its inability to perform 
and particulars in reasonable detail of the cause of the inability. Each party must 
use best efforts to remedy the situation and remove, as soon as practicable, the 
cause of its inability to perform or comply. 
 
11.3.3 The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated.

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11.4 
ORDERING AUTHORITY 
 
Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA) with a 
purchase card for payment. 
 
11.5 
PROCUREMENT CARD ORDERING CAPABILITY 
 
County may opt to use a procurement card (Visa or Master Card) to make payment for 
orders under this contract. 
 
11.6 
INTERNET ORDERING CAPABILITY 
 
It is the intent of Maricopa County to use the Internet to communicate and to place orders 
under this contract. 
 
11.7 
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION 
 
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved. 
 
11.8 
PURCHASE ORDERS 
 
11.8.1 County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the Contractor for actual and documentable costs incurred by the 
Contractor in response to the purchase order. The County will not reimburse the 
Contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order. 
 
11.8.2 Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County procurement officer with written notification to follow. Contractor 
specifically acknowledges to be bound by this cancellation policy. 
 
11.9 
BACKGROUND CHECK 
 
Respondents may be required to pass multiple background checks (e.g., Sheriff’s Office, 
County Attorney's Office, Courts, as well as Maricopa County general government) to 
determine if the respondent is acceptable to do business with the County. This applies to, 
but is not limited to, the company, subcontractors, and employees, and the failure to pass 
these checks shall deem the respondent non-responsible. 
 
11.10 
SUSPENSION OF WORK 
 
The procurement officer may order the Contractor, in writing, to suspend, delay, or interrupt 
all or any part of the work of this contract for the period of time that the procurement officer 
determines appropriate for the convenience of the County. No adjustment shall be made 
under this clause for any suspension, delay, or interruption to the extent that performance 
would have been so suspended, delayed, or interrupted by any other cause, including the 
fault or negligence of the Contractor. No request for adjustment under this clause shall be 
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable 
after the termination of the suspension, delay, or interruption, but not later than the date of 
final payment under the contract.

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11.11 
STOP WORK ORDER 
 
11.11.1 The procurement officer may, at any time, by written order to the Contractor, 
require the Contractor to stop all, or any part, of the work called for by this contract 
for a period of 90 calendar days after the order is delivered to the Contractor, and 
for any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the Contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the Contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either: 
 
11.11.1.1 cancel the stop work order; or  
 
11.11.1.2 terminate the work covered by the order as provided in the Termination 
for Default or the Termination for Convenience clause of this contract. 
 
11.11.1.3 The procurement officer may make an equitable adjustment in the 
delivery schedule and/or contract price, and the contract shall be 
modified, in writing, accordingly, if the Contractor demonstrates that the 
stop work order resulted in an increase in costs to the Contractor. 
 
11.12 
TERMINATION FOR CONVENIENCE 
 
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the Contractor. 
 
11.13 
TERMINATION FOR DEFAULT 
 
11.13.1 The County may, by written Notice of Default to the Contractor, terminate this 
contract in whole or in part if the Contractor fails to: 
 
11.13.1.1 deliver the supplies or to perform the services within the time specified 
in this contract or any extension;  
 
11.13.1.2 make progress, so as to endanger performance of this contract; or 
 
11.13.1.3 perform any of the other provisions of this contract. 
 
11.13.2 The County’s right to terminate this contract under these subparagraphs may be 
exercised if the Contractor does not cure such failure within 10 business days (or 
more if authorized in writing by the County) after receipt of a Notice to Cure from 
the procurement officer specifying the failure. 
 
11.14 
PERFORMANCE 
 
It shall be the Contractor’s responsibility to meet the proposed performance requirements. 
Maricopa County reserves the right to obtain services on the open market in the event the 
Contractor fails to perform, and any price differential will be charged against the Contractor. 
 
11.15 
CONTRACTOR EMPLOYEE MANAGEMENT 
 
11.15.1 Contractor shall endeavor to maintain the personnel proposed in their proposal 
throughout the performance of this contract. 
 
11.15.2 Under no circumstances shall the implementation schedule to be impacted by a 
personnel change on the part of the Contractor.

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11.15.3 County reserves the right to immediately remove from its premises any Contractor 
personnel it determines to be a risk to County operations. 
 
11.15.4 County reserves the right to request the replacement of any Contractor personnel 
at any time, for any reason. 
 
11.16 
TECHNICAL TRAINING TO COUNTY STAFF 
 
11.16.1 The contractor shall provide training services to completely train County (or PPA) 
personnel in the use and care of the equipment, as needed. All training shall take 
place on-site in Maricopa County unless otherwise negotiated with County. 
 
11.16.2 Contractor shall be given advance notice to prepare, research, and schedule staff 
in order to provide an adequate presentation. The cost of for training shall be line 
item priced in the pricing section of the contract. Exceptions: Equipment purchased 
under project work shall be specified in the job scope to include training. 
 
11.16.3 Training sessions shall be provided upon request by applicable County agencies. 
 
11.16.4 Training shall be held at a County facility unless it is deemed necessary for the 
training to take place at contractor’s facility. 
 
11.16.5 Technical training shall be performed during regular business hours. 
 
11.16.6 Contractor shall provide all training aids (e.g., service manuals, mock-up 
equipment; etc.). 
 
11.16.7 County, under a separate purchase order, may purchase service manuals. 
 
11.17 
WARRANTY 
 
11.17.1 All items furnished under this contract shall conform to the requirements of this 
contract and shall be in good working order.   
 
11.17.2 The warranty provided with the equipment rented herein is the warranty provided 
by the original equipment manufacturer (“OEM”).  Contractor will pass through all 
warranties to the County (or PPA), to the extent allowable, that the OEM provides. 
 
11.17.2.1 The contractor agrees that it will, at its own expense, provide all labor 
and parts required to remove, repair, or replace and reinstall any items 
furnished under this contract that do not conform to the requirements of 
this contract or that are not in good working order during the term of this 
contract provided, however, if the repair or replacement is necessary 
due to the County’s abuse, misuse or neglect, the County will be 
responsible for the cost of such repair or replacement.  The contractor 
shall guarantee the equipment to be supplied complies with all 
applicable regulations. 
 
11.17.3 For services provided to the County or a Participating Public Agency, Supplier 
warrants the services will be performed in a good and workmanlike manner. The 
duration of the warranty shall be 30 days and shall commence upon acceptance 
by the County (or PPA) per section 10.7 Acceptance of this contract. If during the 
30-day warranty period the equipment requires additional service, because of 
defective original service or a defective replacement part(s), then Supplier will re-
perform the defective service and/or replace the defective part at its sole cost and 
expense. If the equipment has been subject to abuse, misuse, or neglect, Supplier 
shall have no obligation to re-perform the service or replace any part(s). The only 
warranty on replacement parts provided with Supplier’s service herein is the 
warranty provided by the original equipment manufacturer (“OEM”). Supplier will

SERIAL 240153-RFP 
 
pass through all warranties to the County (or PPA), to the extent allowable, that 
the OEM provides. If a warranty claim on such replacement part is approved by 
the OEM and the OEM authorizes Supplier to repair or replace the part, Supplier 
will do so. EXCEPT AS SET FORTH HEREIN SUPPLIER DISCLAIMS ALL 
OTHER WARRANTIES EXPRESS OR IMPLIED WITH RESPECT TO 
REPLACEMENT PARTS AND SERVICE OF EQUIPMENT. 
 
11.18 
INSPECTION OF SERVICES 
 
11.18.1 The Contractor shall provide and maintain an inspection system acceptable to 
County covering the services under this contract. Complete records of all 
inspection work performed by the Contractor shall be maintained and made 
available to County during contract performance and for as long afterwards as the 
contract requires. 
 
11.18.2 County has the right to inspect and test all services called for by the contract, to 
the extent practicable at all times and places during the term of the contract. 
County shall perform inspections and tests in a manner that will not unduly delay 
the work. 
 
11.18.3 If any of the services do not conform to contract requirements, County may require 
the Contractor to perform the services again in conformity with contract 
requirements, at no cost to the County. When the defects in services cannot be 
corrected by re-performance, County may: 
 
11.18.3.1 require the Contractor to take necessary action to ensure that future 
performance conforms to contract requirements; and 
 
11.18.3.2 reduce the contract price to reflect the reduced value of the services 
performed. 
 
11.18.4 If the Contractor fails to promptly perform the services again or to take the 
necessary action to ensure future performance in conformity with contract 
requirements, County may: 
 
11.18.4.1 by contract or otherwise, perform the services and charge to the 
Contractor, through direct billing or through payment reduction, any cost 
incurred by County that is directly related to the performance of such 
service; or 
 
11.18.4.2 terminate the contract for default. 
 
11.19 
USAGE REPORT 
 
The Contractor shall furnish the County a usage report, upon request, delineating the 
acquisition activity governed by the contract. The format of the report shall be approved by 
the County and shall disclose the quantity and dollar value of each contract item by 
individual unit of measure. 
 
11.20 
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST 
 
Notice is given that, pursuant to A.R.S. § 38-511, the County may cancel any contract 
without penalty or further obligation within three years after execution of the contract, if any 
person significantly involved in initiating, negotiating, securing, drafting, or creating the 
contract on behalf of the County is at any time, while the contract or any extension of the 
contract is in effect, an employee or agent of any other party to the contract in any capacity 
or consultant to any other party of the contract with respect to the subject matter of the 
contract. Additionally, pursuant to A.R.S. § 38-511, the County may recoup any fee or 
commission paid or due to any person significantly involved in initiating, negotiating,

SERIAL 240153-RFP 
 
securing, drafting, or creating the contract on behalf of the County from any other party to 
the contract arising as the result of the contract. 
 
11.21 
SUBCONTRACTING 
 
11.21.1 The Contractor may not assign to another Contractor or subcontract to another 
party for performance of the terms and conditions hereof without the written 
consent of the County. All correspondence authorizing subcontracting must 
reference the bid serial number and identify the job or project. 
 
11.21.2 The subcontractor’s rate for the job shall not exceed that of the prime Contractor’s 
rate, as bid in the pricing section, unless the prime Contractor is willing to absorb 
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime 
Contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime Contractor’s 
invoice. 
 
11.22 
AMENDMENTS 
 
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County. 
 
11.23 
ADDITIONS/DELETIONS OF REQUIREMENTS 
 
The County reserves the right to add and/or delete materials and services to a contract. If 
a service requirement is deleted, payment to the Contractor will be reduced proportionately 
to the amount of service reduced in accordance with the bid price. If additional materials 
or services are required from a contract, prices for such additions will be negotiated 
between the Contractor and the County. 
 
11.24 
RIGHTS IN DATA 
 
11.24.1 The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any 
available information that is relevant to a contract and to the performance 
thereunder. 
 
11.24.2 Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity. 
 
11.25 
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW 
 
11.25.1 In accordance with Section MC1-372 of the Maricopa County Procurement Code, 
the Contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions, which could be more than six years, whichever is longest. 
The County, Federal or State auditors and any other persons duly authorized by 
the department shall have full access to and the right to examine, copy, and make 
use of, any and all said materials.

SERIAL 240153-RFP 
 
11.25.2 If the Contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the Contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented. 
 
11.26 
AUDIT DISALLOWANCES 
 
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the Contractor equal to the 
amount of the disallowance, or to require reimbursement forthwith of the disallowed amount 
by the Contractor by issuing a check payable to Maricopa County. 
 
11.27 
STRICT COMPLIANCE 
 
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract. 
11.28 
VALIDITY 
 
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract. 
 
11.29 
SEVERABILITY 
 
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract. 
 
11.30 
RELATIONSHIPS 
 
11.30.1 In the performance of the services described herein, the Contractor shall act solely 
as an independent Contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the Contractor. 
 
11.30.2 The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the Contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless previously approved by the County. 
 
11.31 
NON-DISCRIMINATION 
 
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, Contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can 
be 
downloaded 
from 
the 
Arizona 
Memory 
Project 
at 
http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1.)

SERIAL 240153-RFP 
 
11.32 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 
 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842. 
 
11.33 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 
 
11.33.1 The undersigned (authorized official signing on behalf of the Contractor) certifies 
to the best of his or her knowledge and belief that the Contractor, its current 
officers, and directors: 
 
11.33.1.1 are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction; 
 
11.33.1.2 have not within a three-year period preceding this contract: 
 
11.33.1.2.1 been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, State or 
local) transaction or contract; or 
 
11.33.1.2.2 been convicted of violation of any Federal or State antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification or destruction of records, making false 
statements, or receiving stolen property regarding a 
government entity transaction or contract; 
 
11.33.1.3 are not presently indicted or criminally charged by a government entity 
(Federal, State or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, State or local) 
transaction or contract; 
 
11.33.1.4 are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and  
 
11.33.1.5 have not within a three-year period preceding this contract had any 
public transaction (Federal, State or local) terminated for cause or 
default. 
 
11.33.2 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution. 
 
11.33.3 The Contractor shall include, without modification, this clause in all lower tier 
covered transactions (i.e., transactions with subcontractors or sub-subcontractors) 
and in all solicitations for lower tier covered transactions related to this contract. If 
this clause is applicable to a subcontractor or sub-subcontractor, the Contractor 
shall include the information required by this clause with their bid.

SERIAL 240153-RFP 
 
11.34 
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS 
 
11.34.1 By entering into the contract, the Contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). The Contractor shall obtain statements from its 
subcontractors certifying compliance and shall furnish the statements to the 
procurement officer upon request. These warranties shall remain in effect through 
the term of the contract. The Contractor and its subcontractors shall also maintain 
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform 
and Control Act of 1986, as amended from time to time, for all employees performing 
work under the contract and verify employee compliance using the E-Verify system 
and shall keep a record of the verification for the duration of the employee’s 
employment or at least three years, whichever is longer. I-9 forms are available for 
download at www.uscis.gov. 
 
11.34.2 The County retains the legal right to inspect documents of Contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 11.34.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
Contractor or any of its subcontractors are not in compliance, the County will 
consider this a material breach of the contract and may pursue any and all remedies 
allowed by law, including, but not limited to suspension of work, termination of the 
contract for default, and suspension and/or debarment of the Contractor. All costs 
necessary to verify compliance are the responsibility of the Contractor. 
 
11.35 
CONTRACTOR LICENSE REQUIREMENT 
 
11.35.1 The Contractor shall procure all permits, insurance, and licenses, and pay the 
charges and fees necessary and incidental to the lawful conduct of his/her 
business, and as necessary complete any requirements, by any and all 
governmental or non-governmental entities as mandated to maintain compliance 
with and remain in good standing. The Contractor shall keep fully informed of 
existing and future trade or industry requirements, and Federal, State, and local 
laws, ordinances, and regulations which in any manner affect the fulfillment of a 
contract and shall comply with the same. Contractor shall immediately notify both 
Office of Procurement Services and the department of any and all changes 
concerning permits, insurance, or licenses. 
 
11.35.2 Contractor furnishing finished products, materials, or articles of merchandise that 
will require installation or attachment as part of the contract shall possess any 
licenses required. Contractor is not relieved of its obligation to obtain and possess 
the required licenses by subcontracting of the labor portion of the contract. 
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of 
Licensing, to ascertain licensing requirements for a particular contract. Contractor 
shall identify which license(s), if any, the Registrar of Contractors requires for 
performance of the contract. 
 
11.36 
INFLUENCE 
 
11.36.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902.

SERIAL 240153-RFP 
 
11.36.2 An attempt to influence includes, but is not limited to: 
 
11.36.2.1 A person offering or providing a gratuity, gift, tip, present, donation, 
money, entertainment or educational passes or tickets, or any type of 
valuable contribution or subsidy that is offered or given with the intent to 
influence a decision, obtain a contract, garner favorable treatment, or 
gain favorable consideration of any kind. 
 
11.36.3 If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract.  
 
11.37 
CONFIDENTIAL INFORMATION 
 
11.37.1 Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the Contractor’s obligation regarding such information. 
 
11.37.2 The Contractor shall establish and maintain procedures and controls that are 
adequate to assure that no information contained in its records and/or obtained 
from the County or from others in carrying out its functions (services) under the 
contract shall be used by or disclosed by it, its agents, officers, or employees, 
except as required to efficiently perform duties under the contract. The Contractor’s 
procedures and controls, at a minimum, must be the same procedures and controls 
it uses to protect its own proprietary or confidential information. If, at any time 
during the duration of the contract, the County determines that the procedures and 
controls in place are not adequate, the Contractor shall institute any new and/or 
additional measures requested by the County within 15 business days of the 
written request to do so. 
 
11.37.3 Any requests to the Contractor for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination. 
 
11.38 
PUBLIC RECORDS 
 
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the County at the Maricopa County Office of Procurement Services. Offers shall 
be open to public inspection and copying after contract award and execution, except for 
such offers or sections thereof determined to contain proprietary or confidential information 
by the Office of Procurement Services. If an offeror believes that information in its offer or 
any resulting contract should not be released in response to a public record request, under 
Arizona law, the offeror shall indicate the specific information deemed confidential or 
proprietary and submit a statement with its offer detailing the reasons that the information 
should not be disclosed. Such reasons shall include the specific harm or prejudice which 
may arise from disclosure. The records manager of the Office of Procurement Services 
shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code. 
 
11.39 
INTEGRATION 
 
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied.

SERIAL 240153-RFP 
 
11.40 
UNIFORM ADMINISTRATIVE REQUIREMENTS 
 
By entering into this contract, the Contractor agrees to comply with all applicable provisions 
of 
Title 
2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq. 
 
11.41 
GOVERNING LAW 
 
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona. 
 
11.42 
FORCED LABOR 
 
11.42.1 By submitting a bid for this solicitation and/or entering into a contract as a result of 
this solicitation, contractor agrees to comply with all applicable portions of Arizona 
Revised Statutes Section 35-394. Contracting; procurement; prohibition; written 
certification; remedy; termination; exception; definitions. 
 
11.42.2 Contractor certifies that it does not currently, and agrees for the duration of the 
contract, that it will not use:  
 
11.42.2.1 The forced labor of ethnic Uyghurs in the People’s Republic of China. 
 
11.42.2.2 Any goods or services produced by the forced labor of ethnic Uyghurs 
in the People’s Republic of China.  
 
11.42.2.3 Any contractors, subcontractors or suppliers that use the forced labor or 
any good or services produced by the forced labor of ethnic Uyghurs in 
the People’s Republic of China. 
 
11.42.3 If contractor becomes aware during the term of the agreement that contractor is 
not in compliance with this paragraph, the contractor shall notify the County within 
five business days after becoming aware of the noncompliance. If the contractor 
fails to provide a written certification to the County that the contractor has remedied 
the noncompliance within 180 days after notifying the County of its noncompliance, 
then the agreement terminates, except that if the agreement termination date 
occurs before the end the 180-day period, the agreement terminates on the 
agreement termination date. 
 
11.43 
PRICES 
 
Supplier represents to P.P.P. that the pricing offered under the Master Agreement is equal 
to the lowest overall available pricing (net to the buyer) and does not exceed the price for 
the same or substantially similar  Products, Services and Solutions that it offered to Public 
Agencies taking into account the quantity of the Products, Services and Solutions 
requested, the geographical region of where the Products, Services and Solutions are 
ordered, delivered or performed, under the substantially similar terms and conditions. 
 
11.44 
ORDER OF PRECEDENCE 
 
In the event of a conflict in the provisions of this contract and Contractor’s license 
agreement, if applicable, the terms of this contract shall prevail.

SERIAL 240153-RFP 
 
11.45 
INCORPORATION OF DOCUMENTS 
 
11.45.1 The following are to be attached to and made part of this Contract: 
 
11.45.1.1 Exhibit A – Vendor Information and Pricing 
 
11.45.1.2 Exhibit B – Intent and Scope of Work 
 
11.45.1.3 Exhibit C – Public Promise Procurement National Cooperative  
Documents  
 
11.46 
NOTICES 
 
All notices given pursuant to the terms of this contract shall be addressed to: 
 
For County: 
 
Maricopa County 
Office of Procurement Services 
301 W. Jefferson St. Suite 700 
Phoenix, Arizona 85003-1647 
 
For Contractor: 
 
United Rentals (North America), Inc.  
100 First Stamford Place #700 
Stamford, CT 06902 
 
11.47 
INQUIRIES 
 
11.47.1 Administrative telephone/email inquiries shall be addressed to: 
 
ROBERT NAMOR, PROCUREMENT OFFICER 
TELEPHONE: (602) 506-8707  
Robert.Namor@maricopa.gov 
 
11.47.2 Inquiries may be submitted by telephone but must be followed up in writing. No 
oral communication is binding on Maricopa County.

SERIAL 240153-RFP 
 
 
IN WITNESS WHEREOF, this contract is executed on the date set forth above. 
 
 
UNITED RENTALS (NORTH AMERICA), INC.  
 
 
 
 
 
 
 
 
 
AUTHORIZED SIGNATURE 
 
 
 
 
 
 
 
 
PRINTED NAME AND TITLE 
 
 
 
 
 
 
 
 
ADDRESS 
 
 
 
 
 
DATE 
 
 
 
MARICOPA COUNTY 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
CHAIRMAN, BOARD OF SUPERVISORS 
 
 
DATE 
 
 
ATTESTED: 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
CLERK OF THE BOARD 
 
 
 
 
DATE 
 
 
APPROVED AS TO FORM: 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
DEPUTY COUNTY ATTORNEY  
 
 
 
DATE 
 
 
 
100 First Stamford Place #700, Stamford, CT 06902
Craig Schmidt, Vice President of National Accounts
7/26/2024

SERIAL 240153-RFP 
 
EXHIBIT A: VENDOR INFORMATION AND PRICING  
 
COMPANY NAME: 
United Rentals (North America), Inc. 
DOING BUSINESS AS (dba): 
 
MAILING ADDRESS: 
100 First Stamford Place #700, Stamford CT 06902 
REMIT TO ADDRESS: 
100 First Stamford Place #700, Stamford CT 06902 
TELEPHONE NUMBER: 
877-874-4468 
FAX NUMBER: 
877-735-7450 
WWW ADDRESS: 
www.unitedrentals.com 
REPRESENTATIVE NAME: 
Brad Laws 
REPRESENTATIVE TELEPHONE NUMBER: 
504-915-6013 
REPRESENTATIVE EMAIL ADDRESS 
govrents@ur.com  
 
  
YES 
NO 
REBATE 
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT:  
 
 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: 
 
 
 
PAYMENT TERMS: NET 30 DAYS  
 
 
240153-Pricing Page - United Rentals (North America) Inc.xlsx

SERIAL 240153-RFP 
 
EXHIBIT B: INTENT AND SCOPE OF WORK  
 
1.0 
INTENT 
 
1.1 
The intent of this request for proposals (RFP) is to award a contract(s) for the broadest 
possible selection of rental and lease equipment, used and new equipment for purchase, 
and related services and solutions to support Maricopa County (County) and Participating 
Public Agencies (PPAs). 
 
1.2 
The County is soliciting these services on behalf of itself and other government agencies. 
The resulting contract(s) may be available through Public Promise Procurement (PPP), 
powered by National Association of Counties (NACO). 
 
1.3 
The County reserves the right to add additional contractors, at the County’s sole discretion, 
in cases where the currently listed contractors are of an insufficient number or skill set to 
satisfy the County’s needs or to ensure adequate competition on any project or task order 
work. 
 
1.4 
The County reserves the right to award this contract to multiple vendors. The County 
reserves the right to award in whole or in part, by item or group of items, by section or 
geographic area, or make multiple awards, where such action serves the County’s best 
interest. 
 
2.0 
SCOPE OF SERVICES 
 
2.1 
PRODUCTS AND SERVICES 
 
To meet the various needs of the County and PPAs, suppliers are required to have the 
ability to respond to all of the categories listed below: 
 
2.1.1 
Aerial Equipment and Work Platforms: Equipment providing vertical and horizontal 
reach and lift for equipment and safe stable work platforms for workers. Examples 
of such equipment may include scissor lifts, boom lifts, telescopic handlers 
(telehandlers), low-level lifts, vertical lifts, stock-pickers, scaffolding and ladders. 
 
2.1.2 
Material Handling Equipment: Diverse range of tools, vehicles, and accessories 
involved in the transporting, storing, protecting, and distributing of various 
materials. Equipment such as forklifts, telehandlers, pallet jacks, and order pickers 
are examples. 
 
2.1.3 
Climate Solutions: Equipment used for heating, ventilating, and air conditioning 
(HVAC) and indoor air quality including dehumidification, purification, fluid control, 
and drying. Examples may include chillers, heaters, evaporative coolers, portable 
dryers, air filters, and purifiers. 
 
2.1.4 
Construction Tools, Lighting Solutions, and Site Equipment: Light, medium, and 
heavy-duty power tools and site illumination equipment such as towable light 
towers, sanders, augers, grinders, compactors, chain saws, hydraulic tools, 
portable generators, and portable air compressors. 
 
2.1.5 
Heavy Construction and Earthmoving Equipment: Equipment designed for 
manipulating and transporting heavy loads including dirt, rocks, and other 
materials during excavation and construction. Examples include excavators, 
backhoe loaders, bulldozers, skid steer loaders, dump trucks, and track loaders. 
 
2.1.6 
Hygiene Facilities, Portable: Individual and multi-unit toilet, shower, handwash, 
eyewash, and other facilities for personal, health, or industrial hygiene – including 
associated services and supplies.

SERIAL 240153-RFP 
 
2.1.7 
Grounds Maintenance, Snow, Ice, and Debris Removal Equipment: Equipment 
designed for tree, lawn and landscape maintenance such as stump grinders, brush 
chippers, zero-turn and walk-behind mowers, blowers, spreaders and sprayers. 
Equipment for snow and ice management and removal such as snowplows (V, 
straight-blade, and wing), spreaders and sprayers, snow blowers/throwers 
including two- and three-stage, snow melting machines, salt-spreader trucks and 
rotary brushes and brooms including runway brooms. 
 
2.1.8 
Inspection and Screening Systems: Equipment and devices used to inspect and/or 
screen including metal detectors, x-ray, thermal, and infrared equipment and 
others. 
 
2.1.9 
Power Equipment: Services and equipment used to provide electrical power 
including generators, uninterrupted power supply (UPS), batteries, and all other 
equipment to provide power. 
 
2.1.10 Trench and Shoring Safety: Safety equipment for trenching and excavation 
projects such as trench shields (trench boxes), hydraulic shoring, sheet piling, 
access barricades, and monitoring systems. 
 
2.1.11 Fencing and Crowd Control Barriers: Materials and equipment to control access 
and flow including fencing of all types, retractable belt barriers, rope and stanchion 
systems, steel barriers, plastic barriers, and water-filled barriers. 
 
2.1.12 Industrial Solutions: Maintenance services on various types of government owned 
plant and power generation equipment such as that listed herein. 
 
2.1.13 Training and Certification Services: Provide Occupational Safety and Health 
Administration (OSHA) required training and all required operator certifications for 
equipment such as that listed herein. 
 
2.2 
ADDITIONAL PRODUCTS AND SERVICES 
 
It is highly desirable that contractor(s) can respond to the categories listed below: 
 
2.2.1 
Portable Shelters: Versatile structures designed for temporary or semi-permanent 
for use in various settings such as heavy-duty portable shelters, ShelterCoat (or 
equivalent) portable buildings, tents (frames, clear-span, pole, and sail cloth), 
commercial fabric shelters, trailers, and related services including but not limited 
to installation, maintenance, repair, and removal. 
 
2.2.2 
Equipment Operators: Properly licensed, trained, and experienced personnel to 
operate equipment such as that listed herein. 
 
2.2.3 
Miscellaneous Products & Services:  Solutions not otherwise listed herein regularly 
available for rent, lease or purchase. 
 
2.3 
PRODUCT AND SERVICE REQUIREMENTS 
 
2.3.1 
All products and services shall comply with all applicable industry standards, laws, 
and regulations. Additionally, the contractor(s) possess the ability to professionally 
market, distribute and support the equipment, products and services offered. 
Deviations from industry standards must be identified and approved by the 
purchaser prior to sale. 
 
2.3.2 
All equipment and products must be new, well-maintained used, current or recent 
model, and delivered fully operational, with full support while in service. When 
current or recent model equipment is not available, Contractor may propose older 
models that otherwise comply with the foregoing statement, such equipment must

SERIAL 240153-RFP 
 
be approved in writing by the County prior to delivery.  Noncomplying or inoperable 
equipment shall be replaced and promptly removed upon notification to 
contractor(s) by the County or PPA. 
 
2.3.2.1 
All equipment, products, and services may be refreshed by contractor(s) 
to comply with Section 2.3.2 including the incremental insertion of newer 
equipment, products, and services to replace obsolete or ineffective 
models, improve reliability, improve maintainability, reduce cost, and/or 
add performance enhancement. 
 
2.3.3 
All services must be provided in accordance with industry and professional 
standards, manufacturer requirements and all Federal, state, county and other 
government laws, regulations, policies, and procedures. 
 
2.3.4 
Turnkey solutions provide a combination of equipment, products and services, 
delivery and installation of equipment, systems, software, etc. to a properly 
operating status in accordance with mutually agreed upon operating requirements. 
 
2.3.5 
New equipment, products, and services may be added to the contract to enhance 
the offering to public agencies within the Scope of Services (Section 2.0) with the 
approval of the County. This includes the addition of new manufacturers and 
service providers, as necessary.  All additions shall be treated as if contained 
herein. 
 
2.3.6 
Contractor(s) shall be responsible for maintaining contract product and service 
catalog, including current contract pricing. All required changes shall be in 
compliance with terms and conditions specified herein and provided directly to the 
County. 
 
2.3.7 
At the time of any rental of equipment under the terms of the resultant contract, 
County or PPA personnel may sign the company’s standard rental 
agreement/delivery ticket as evidence of receipt of the equipment. The County or 
the PPA personnel accepting equipment will not be authorized to obligate or bind 
the respective agency to contractual terms and conditions; therefore, signature on 
a rental agreement/delivery ticket is solely an acknowledgement of receipt of the 
equipment. Any pre-printed terms on the rental agreement/delivery ticket shall 
govern the rental transaction only to the extent that such terms are not in addition 
to or in conflict of, the terms of the resultant contract which shall govern all 
transactions between parties. 
 
2.4 
CONTRACTOR QUALIFICATIONS 
 
2.4.1 
Required Experience 
 
2.4.1.1 
Contractor shall have a minimum of five years of experience performing 
the work listed in the Scope of Services. Proof of such must accompany 
the bid packet. 
 
2.4.1.2 
Contractor’s firm must have been in the business of providing services 
herein for a minimum of five years, and completely familiar with the 
specified requirements and methods needed for proper performance of 
this contract. Proof of such must accompany the bid packet and will be 
inspected prior to award. 
 
2.4.2 
Service Capabilities – Contractor(s) shall have the demonstrated capability of 
meeting all the County’s local requirements for products, services, and solutions, 
and for offering products, services, and solutions nationally. Supplier shall have 
the demonstrated capability to comply with Section 2.0 Scope of Services.

SERIAL 240153-RFP 
 
2.4.3 
Contract/Program Support – In addition to the requirements in Section 2.4.2, 
contractor(s) shall provide a representative who shall be the main point of contact 
for the Master Agreement (MA) and who shall be knowledgeable about all aspects 
of the contract, will manage contract administrative requests, and solve problems 
that may arise. 
 
2.4.4 
Federal Program Support – Contractor must have demonstrated ability to assist 
public agencies with Federal program documentation and other compliance 
reporting activities. 
 
2.5 
PRICING REQUIREMENTS 
 
2.5.1 
National Pricing – Contractor represents to P.P.P. that the pricing offered under 
the Master Agreement is equal to the lowest overall available pricing (net to the 
buyer) and does not exceed the price for the same or substantially similar  
Products, Services and Solutions that it offered to Public Agencies taking into 
account the quantity of the Products, Services and Solutions requested, the 
geographical region of where the Products, Services and Solutions are ordered, 
delivered or performed, under the substantially similar terms and conditions. 
 
2.5.2 
Market Basket Pricing – The Market Basket is for evaluation purposes only.  Any 
changes in pricing beyond the first 365 days shall be in accordance with Paragraph 
4.0 Price Adjustments. The Market Basket is intended for evaluation of the catalog 
of products listed in the Scope of Services in Section 2.0. Suppliers must identify 
under each category, all equipment, products, and services available and provide 
the required pricing for each item. All unit prices for the Market Basket must be 
based on the established catalog or list price in effect at the time of submission. 
 
2.6 
LEASE OR PURCHASE OF EQUIPMENT 
 
Contractor(s) proposals may provide the County (or PPAs) with the options for lease or 
purchase of equipment. Lease offerings may include lease only or lease-to-purchase 
options. The purchase of equipment may include new or used equipment and any financing 
options that may be offered by the contractor to the County (or PPA). 
 
2.6.1 
Leased Equipment: Any equipment leased shall be guaranteed to be fully 
functional and capable of performing the task(s) it was designed to perform under 
the manufacturer’s guidelines. All safety equipment and attachments shall be in 
place and functioning according to the manufacturer’s design. 
 
2.6.2 
Lease or Purchase of New Equipment: All lease or purchases of new equipment 
shall be new, unused, fully functional, and capable of performing the task(s) it was 
designed to perform under the manufacturer’s warranties shall apply. No cost may 
be charged to the County or PPA without a signed receipt of acceptance of the 
equipment. 
 
2.6.3 
Lease or Purchase of Used Equipment: All used equipment shall be fully functional 
and capable of performing the task(s) it was designed to perform under the 
manufacturers’ guidelines. All available manufacturers’ warranties shall apply. No 
cost may be charged to the County or PPA without a signed receipt of acceptance 
of the equipment. All safety equipment and attachments must function as per the 
manufacturer’s design. Any visual or pre-existing damage to the equipment shall 
be clearly defined in writing and signed off by the County or PPA prior to purchase. 
The contractor and the County (or PPA) will review the condition of the equipment 
at point of delivery. No fees may be charged to the County or PPA without a signed 
receipt of acceptance of the equipment.

SERIAL 240153-RFP 
 
2.7 
CUSTOMER SUPPORT/SERVICE REQUIREMENTS 
 
Contractor(s) shall respond to the County’s requirements for products and services, as 
well as a national demand for services with their comprehensive contract offering 
supported by corporate executives, national program management, field and internal 
sales personnel, customer service personnel, financial services personnel, contract 
support personnel, technical and technical support personnel, and others. 
 
2.8 
CATALOG REQUIREMENTS 
 
Contractor(s) shall maintain a web-accessible electronic catalog of products and 
equipment offered populated with the current approved contract pricing. The catalog shall 
be available 24 hours, 365 days per year except for brief downtimes for pre-scheduled 
maintenance. The web-accessible electronic catalog shall also be downloadable or 
printable to agency users.  
 
2.9 
SECURITY REQUIREMENTS 
 
Contractor(s) will be required to comply with security requirements for the County as well 
as for Participating Public Agencies (PPAs). 
 
2.10 
CONSULTING AND REPORTING 
 
Contractor(s) shall provide reports to and consultation with the County, PPA’s and/or PPP 
as required by the contract or Administrative Agreement. 
 
2.11 
TECHNICAL AND DESCRIPTIVE SALES LITERATURE 
 
The contractor shall provide copies of its sales literature and brochures and copies of any 
manufacturer’s technical and/or descriptive literature (e.g., PDF versions of sales literature, 
brochures, and/or webpages) specific to the material(s) the contractor proposes to provide. 
Literature shall be sufficient in detail to allow for full and fair evaluation of the material(s) 
submitted and must be included with the bid. Failure to include this information may result 
in the bid being rejected.

SERIAL 240153-RFP 
 
EXHIBIT C: PUBLIC PROMISE PROCUREMENT NATIONAL COOPERATIVE 
DOCUMENTS  
 
 
240153-Exhibit C - Public Promise Procurement (PPP)-United Rentals (North America) Inc.pdf