O'NEILL MCHENAICAL COMPETITION IMPRACTICABLE JUSTIFICATION FORM-PDF.PDF

Office of Procurement Services 
GOODS AND SERVICES 
COMPETITION IMPRACTICABLE FORM 
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition 
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors 
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement 
Services | 301 W Jefferson Street Suite 700 | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained 
in the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in 
a formal Contract a CI form is valid from July 1 thru June 30th of each Fiscal Year. 
DEPARTMENT NAME 
DEPARTMENT RX# 
PROPOSED CONTRACT VENDOR 
NEED IDENTIFIED Date: 
REQUESTED DELIVERY 
Date: 
QUOTED PRICE: 
Accounting String: 
Company: 
Address: 
City, State: 
Zip/Postal Code: 
Phone: 
Fax: 
Contact Name: 
DESCRIPTION OF GOODS OR SERVICES REQUIRED: 
The estimated cost of this Procurement is: 
≤ $100k 
> $100k 
Is this a Technology Procurement? 
Yes 
No 
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is 
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. 
NOTE:  The following are unlikely to be sufficient Competition Impracticable justifications: 
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department  convenience
Grant specified (supporting documents attached) 
Mailing lists, subscriptions or media advertising 
Warranty voided if service provided by other contract vendor 
Other (Provide written explanation below) 
Software license renewals, additions, or upgrades available 
from only one source 
Brand compatibility available from only one source (no other 
distributors) 
Other proprietary situation 
Facilities Management
O'Neill Mechanical Services Inc. 
1315 N. Mondel Drive 
480-899-3178
85233
Gilbert, Az 
Michael O'Neill
Preventative maintenance service, routine and emergency repair of 2 Unitech Whisper Air 
Units.  
Quoted price: 
$168,000 for preventative maintenance and water treatment   
$50,000 added for unforeseen emergency repairs
07/01/2024
$218,000 ($168,000 annu




SEARCH 
A search was conducted consisting of: (check all that apply) 
Market research 
Public notice given, list 
Other vendors contacted 
Other 
RESULTS 
no alternatives were identified 
no alternatives were deemed acceptable 
because (explain below): 
Describe the search from above in detail: 
PRICE 
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence 
to support a Competition Impracticable determination containing an explanation of why the proposed procurement 
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. 
Price has been fairly and reasonably established by: 
Comparison to previous comparable purchases 
from a different vendor 
Independent estimate 
Comparison to public sector contract pricing 
Discount off published catalog pricing 
Market survey 
Other, explain: 
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): 
THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed): 
.
Unitech Manufacturing is located in Utah and does not have any local presence in Arizona. We 
have reached out to the manufacturers representative AirTelligence, the exclusive 
representative for Unitech air handling units in the states of Arizona and New Mexico for a local 
HVAC vendor that can service the units and they have recommended O’Neill Mechanical is the 
only entity in Arizona that is qualified to provide the necessary service for the units and should 
be exclusively utilized to service the units This service will be performed for the warranty period 
of 1 year as we look to find a contractual long term solution. (Letter of recommendation is 
attached) 
A qualified vendor search was completed through the manufacturer (Unitech) and 
manufactures representaive (Air Telligence) they have recomended O'Neill Mechanical.  
These units are the first of there kind in the southwest with no available vendor with like 
experience. 
Estimate of service is based on the manufacturers preventative maintenance requirements 
which will include the vendor providing water treatment to the units. Water treatment was 
required by the manufacturer    



CERTIFICATIONS 
I certify: 
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law.  I have reviewed the information and materials relevant to this procurement of goods and  services, 
and am requesting approval of an exception to the competitive process for the reasons described; 
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor. 
Department Head or Department Head Delegate Signature (Required) 
Printed Name 
Signature 
Date 
Office of Procurement Services 
The CPO can approve procurements up to $100,000.  If this request is over $100,000 it must be submitted as 
an agenda item to the Board of Supervisors for consideration. 
Approved/Recommended for Approval 
Printed Name 
Signature 
Date 
Office of Enterprise Technology (If this procurement is classified as a technology procurement it must be 
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will 
be returned to the requestor.) 
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed 
equipment or service, and is considered to be a competition impracticable procurement. 
Not Approved. 
Reasoning: 
Printed Name 
Signature 
Date 
Save 
Charles Jones
Digitally signed by Charles Jones
DN: C=US, E=charles.jones@maricopa.gov, 
O="Maricopa County ", OU=Facilities 
Management, CN=Charles Jones
Reason: I am approving this document
Date: 2024.06.24 11:33:33-07'00'
06/24/2024
Kevin Tyne, Dir., OPS
Digitally signed by Kevin Tyne 
DN: cn=Kevin Tyne, o=Maricopa County 
Office of Procurement Services, ou, 
email=kevin.tyne@maricopa.gov, c=US 
Date: 2024.06.24 13:22:36 -07'00'
06/24/2024
SIGN

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