COMPETITION-IMPRACTICABLE RSM 111720.PDF

Office of Procurement Services 
GOODS AND SERVICES 
COMPETITION IMPRACTICABLE FORM 
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the 
acquisition dollar amount is above $5,000.  The Chief Procurement Officer can approve purchases up to $100,000.  Board of 
Supervisors approval is required if the acquisition is over $100,000.  This form must be submitted for approval to:  Office of 
Procurement Services | 160 S 4th Ave | Phoenix, AZ  85003. Fax number: 602.506.6766.  The signed form must be retained in 
the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in 
a formal Contract a CI form is valid from July 1 thru June 30th of each Fiscal Year.  
  
 DEPARTMENT NAME 
DEPARTMENT RX#
PROPOSED CONTRACT VENDOR 
DESCRIPTION OF GOODS OR SERVICES REQUIRED: 
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.) 
Maricopa County Procurement Code MC1-351 states:   “Competition Impracticable” means an acquisition where, competition is 
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. 
  
 NOTE:  The following are unlikely to be sufficient Competition Impracticable justifications: 
• Personal or department preference for a product or vendor  
• Department perception that the vendor is the best qualified (this should be determined through a competitive process) 
• Lack of department planning resulting in limited time to conduct a competitive procurement  
• Special incentive or deal offered (can be assessed in open and competitive solicitation)  
• Department convenience
Human Services 
Grant specified (supporting documents attached)  
Mailing lists, subscriptions or media advertising 
Warranty voided if service provided by other contract vendor 
Other (Provide written explanation below)
Other proprietary situation  
Brand compatibility available from only one source (no other  
distributors)     
Software license renewals, additions, or upgrades available 
from only one source 
Contact Name:
Phillip Haase Phillip.Haase@rsmus.com 
Fax:
Phone:
(614) 246-1527
Zip/Postal Code: 85042
City, State:
PHOENIX, AZ 
Address:
2524 E FREMONT RD 
Company:
RSM CONSULTING LLC DBA: RSM4GOV
NEED IDENTIFIED Date: 11/5/2020
REQUESTED DELIVERY 
Date:
1/1/2021
QUOTED PRICE:
320,000
The estimated cost of this Procurement is:
≤ $100k
> $100k
Is this a Technology Procurement?
Yes
No
The Human Services Department requires an integrated case management system solution based on 
Microsoft Dynamics 365 Customer Service Edition and Unified Operations. The system will implement 
an integrated service delivery approach that will support: service eligibility determination, program 
enrollment, case management and processing, service delivery, and data analysis. 
Accounting String:

SEARCH
A search was conducted consisting of: (check all that apply) 
RESULTS 
Describe the search from above in detail: 
PRICE  
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence 
to support a Competition Impracticable determination containing an explanation of why the proposed procurement 
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: 
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): 
RSM responded to the Task Order issued by the Human Services Department, and is on contract with 
the County currently.  No other vendors were reviewed as RSM is currently completing the work for 
for HSD's new case management system.
RSM was the successful bidder for the Task Order issued by the Human Services Department.  The 
additional price of $320,000 was based on the additional requirements that HSD added to the project. 
Market research 
Other vendors contacted 
Public notice given, list 
Other 
no alternatives were identified 
no alternatives were deemed acceptable 
because (explain below): 
Comparison to previous comparable purchases       
from a different vendor 
  Independent estimate       
 Comparison to public sector contract pricing 
 Discount off published catalog pricing 
  Market survey 
  Other, explain: 
THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
The County currently has a contract with RSM US LLP (SERIAL 171074-S PROJECT BASED TECHNOLOGY 
CONSULTANTS). The Human Services Department issued a Task Order for the Case Management System. 
RSM was the selected as the Vendor to create the required system.   
After the project work began, HSD determined that it is necessary to have additional components added 
to to have a system that meets the Department's needs and client needs. Since the system-build has 
already begun by RSM and these additional components are integrated into the project, it is necessary 
to continue with the same vendor for continuity and to ensure a well-functioning case management and 
data system.  The Task Order allows for up to $1 million, and therefore a competition impracticable is 
needed for the additional $320,000 for the additional components HSD requires.

CERTIFICATIONS 
I certify:  
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless 
exempted by law.  I have reviewed the information and materials relevant to this procurement of goods and  services, 
and am requesting approval of an exception to the competitive process for the reasons described;  
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and  
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning 
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)                         
Office of Procurement Services
Date
Signature
Printed Name
Jacqueline Edwards
Save
Email
  Recommended to BOS for approval.
Date
Signature
Printed Name
The CPO can approve procurements up to $100,000.  This request is over $100,000 and must be submitted as an agenda 
item to the Board of Supervisors for consideration.
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be 
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be 
returned to the requestor.) 
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed 
equipment or service, and is considered to be a competition impracticable procurement.
Not Approved.
Reasoning:
Date
November 18, 2020
Signature
Printed Name
Kevin Tyne, Director OPS
Jacqueline Edwards
Digitally signed by Jacqueline Edwards 
Date: 2020.11.17 12:27:06 -07'00'
Digitally signed by Kevin Tyne 
Date: 2020.11.18 13:58:37 -07'00'
SIGN