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SERIAL 200205-C
FOOD FACTORY FOOD AND STAPLE GROCERY ITEMS
DATE OF LAST REVISION: December 09, 2020 CONTRACT END DATE: December 31, 2021
CONTRACT PERIOD THROUGH DECEMBER 31, 2021
TO:
All Departments
FROM:
Office of Procurement Services
SUBJECT:
Contract for FOOD FACTORY FOOD AND STAPLE GROCERY ITEMS
Attached to this letter is published an effective purchasing contract for products and/or services to be
supplied to Maricopa County activities as awarded by Maricopa County on December 09, 2020
(Eff. 01/01/21).
All purchases of products and/or services listed on the attached pages of this letter are to be obtained
from the vendor holding the contract. Individuals are responsible to the vendor for purchases made
outside of contracts. The contract period is indicated above.
PS/mm
Attach
Copy to:
Office of Procurement Services
Chuck Mayper, MCSO
(Please remove Serial 15026-C from your contract notebooks)
SERIAL 200205-C
CUSTOM FOOD SERVICE, 719 E. JACKSON STREET, PHOENIX, AZ 85034
RESPONDENT'S NAME:
Custom Food Service
COUNTY VENDOR NUMBER:
ADDRESS:
719 E. Jackson Street, Phoenix AZ 85034
P.O. ADDRESS:
TELEPHONE NUMBER:
623-521-3286
FACSIMILE NUMBER:
602-256-6216
WEB SITE:
www.customfoodservice.com
CONTACT (REPRESENTATIVE):
Israel Vargas
REPRESENTATIVE'S E-MAIL ADDRESS:
ivargas@customfoodservice.com
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT:
X
[ ]
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
[ ]
[ X ] NET 30 DAYS
Line
Number
Item Short
Description
Purchase
Unit
Price
Purchase
Unit
(Examples:
case /
pallet / bag
/ pouch,
etc.)
Packaging
Description
(Can,
carton,
bag, box,
pouch,
bucket,
etc..)
# of each
or
packages
per
purchase
unit
Each
unit
size /
volume
Minimum
Order Qty
Avg Lead
Time
(days)
Manufacturer
Nutritional
Information
attached?
(Yes/No)
Any
Exception(s)
from
Specification?
If yes, describe.
Estimated
Annual
Usage
SAMPLE
Sample Item
(12 each - 16 oz
cans per case)
$10.00
Case
can
12 ea
16oz
10 cases
14 days
Acme
Yes
No
N/A
2.4.1.2.1
BBQ Sauce
$47.00
Case
Jug
4
Gal
N/A
N/A
Kens Blue
Ribbon
No
No
386
Cases: 4
ea.1-
gallon
jugs per
case
2.4.1.2.2A
Pinto
$34.30
Case
can
6
#10
N/A
N/A
Packer
No
No
341,500
Lbs.
SERIAL 200205-C
CUSTOM FOOD SERVICE
1st Cal
2.4.1.2.2B
Blackeye
(Blackeye Peas)
$27.03
Case
can
6
#10
N/A
N/A
Packer
No
No
1st Call
2.4.1.2.2D
Kidney (Dark
Red)
$36.91
Case
can
6
#10
N/A
N/A
Packer
No
No
2.4.1.2.2F
Green Lentils
$16.22
Case
carton
1 ea
20#
N/A
N/A
Packer
No
No
1st Call
2.4.1.2.4
Cake Mix, White
$15.84
Case
box
12 ea
15.5
oz.
N/A
N/A
pillsbury
No
No
Number
above is
for all
beans.
Most
purchased
is pinto.
2.4.1.2.6
Canola Oil
$28.89
Case
Jug
1 ea
35#/ 5
gal
N/A
N/A
Versa
No
No
45 50#
Bags
2nd Call
2.4.1.2.7
Corn Tortillas
$23.50
Case
pkg
12 ea
2#
N/A
N/A
Mission
No
No
3,240 ea
5-gallon
plastic
containers
2.4.1.2.8
Frozen Fruit:
slices, dices
and/or pieces
$70.59
Case
carton
1 ea
40#
N/A
N/A
Packer
No
Sliced Apples
6,862
Dozen
2.4.1.2.9
Graham Cookie
$29.61
Case
carton
2
5#
N/A
N/A
nabisco
No
2 pks.
662
Cases:
30# bag
per case
2.4.1.2.10
Jelly Packets
$15.87
Case
pkts
200
.5 oz
N/A
N/A
Packer
No
No
1,967
Cases
200
servings
per case:
serving
equals 1
pkge
2.4.1.2.11
Milk, Powdered,
Non-fat
$132.15
Bag
Bag
1 ea
50#
N/A
N/A
Carnation
No
No
19,829
Cases
200
packets
per case
2.4.1.2.12
Pan Liners
$49.08
Case
sheets
1000
sheet
N/A
N/A
Quillon
No
No
608 50#
Bags
2.4.1.2.14
Rice
$26.11
Bag
Bag
1 ea
50#
N/A
N/A
Packer
No
No
502 box:
1,000 per
box
2.4.1.2.15
Shredded
Cheese
$83.87
Case
Bag
4
5#
N/A
N/A
Packer
No
4x 5#/ case
5,207 50#
Bags
2nd Call
2.4.1.2.17
String Cheese
$48.52
Case
ea
160
1oz
N/A
N/A
Packer
No
160 x 1 oz.
174
Cases: 5
ea 5lb
bags per
case
SERIAL 200205-C
CUSTOM FOOD SERVICE
2.4.1.2.19A
Broccoli, cuts
$45.85
Case
pkg
12 ea
2#
N/A
N/A
Packer
No
No
233 cases
200 1oz
sticks per
case
2.4.1.2.19B
Corn, whole
grain, yellow
$30.47
Case
carton
1 ea
20#
N/A
N/A
Packer
No
No
604,769
Lbs.
2.4.1.2.19C
Peas, green
$28.69
Case
carton
1 ea
20#
N/A
N/A
Packer
No
No
5,000 Lbs
2.4.1.2.19D
Green Beans,
regular
$37.94
Case
carton
1 ea
20#
N/A
N/A
Packer
No
No
5,000 Lbs
2.4.1.2.19E
Peas and
carrots
$36.47
Case
Bag
12 ea
2.5#
N/A
N/A
Packer
No
No
105,240
Lbs.
5,000 Lbs
2.4.1.2.19F
Mixed
vegetables,
vendor may
specify
$44.04
Case
Bag
12 ea
2.5#
N/A
N/A
Packer
No
Grade A 5 way
veg mix
249,200
Lbs.
2.4.1.2.19G
Spinach
$49.41
Case
block
12 ea
3#
N/A
N/A
Packer
No
No
5,000 Lbs
2.4.1.2.21
Fruit, Canned
(Sub-items A-F)
2.4.1.2.21A
Apple Sauce
$39.63
Case
can
6
#10
N/A
N/A
Packer
No
No
2.4.1.2.21C
Fruit Cocktail
$41.56
Case
can
6
#10
N/A
N/A
Packer
No
No
2.4.1.2.21D
Peaches
$37.44
Case
can
6
#10
N/A
N/A
Packer
No
No
2.4.1.2.21E
Pears
$62.17
Case
can
6
#10
N/A
N/A
Packer
No
No
2.4.1.2.21F
Pineapple
$35.31
Case
can
6
#10
N/A
N/A
Packer
No
No
2.4.1.2.23
Eggs, Liquid,
Frozen
$38.54
Case
Bag
2
20#
N/A
N/A
Hickman
No
40# (2x20#)
case
1356
Cases
across
this
category.
6 ea #10
cans per
case
PRICING SHEET: NIGP CODE 37515
Terms:
NET 30
Vendor Number:
VC0000007220
Certificates of Insurance
Required
Contract Period:
To cover the period ending December 31, 2021.
SERIAL 200205-C
GOOD SOURCE SOLUTIONS INC., 3115 S. MELROSE DRIVE, CARLSBAD, CA 92010
RESPONDENT'S NAME:
Good Source Solutions
COUNTY VENDOR NUMBER:
VC0000003354
ADDRESS:
3115 S. Melrose Drive
Carlsbad, CA 92010
P.O. ADDRESS:
TELEPHONE NUMBER:
800-869-5612
FACSIMILE NUMBER:
858-435-1176
WEB SITE:
www.goodsource.com
CONTACT (REPRESENTATIVE):
Brandi Spracklin
REPRESENTATIVE'S E-MAIL ADDRESS:
bspracklin@gmail.com
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT:
[ ]
x
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
x
[ ]
[ x]NET 30 DAYS
Good
Source
Line
Number
Item Short
Description
Purchase
Unit
Price
Purchase
Unit
(Examples:
case /
pallet / bag
/ pouch,
etc.)
Packaging
Description
(Can,
carton,
bag, box,
pouch,
bucket,
etc..)
# of each
or
packages
per
purchase
unit
Each
unit size
/ volume
Minimum
Order
Qty
Avg Lead
Time (days)
Manufacturer
Nutritional
Informatio
n
attached?
(Yes/No)
Any
Exception
(s) from
Specificat
ion?
If yes,
describe.
Estimated Annual
Usage
SAMPLE
Sample
Item (12
each - 16
oz cans
per case)
$10.00
Case
can
12 ea
16oz
10 cases
14 days
Acme
Yes
No
N/A
2nd Call
2.4.1.2.9
Graham
Cookie
$ 17.12
case
case
150
3cookies
336
14 days
MJM
YES
1,967 Cases 200
servings per case:
serving equals 1
pkge
2.4.1.2.11
Milk,
Powdered,
Non-fat
$ 59.94
bag
bag
1
50 LB
2000
LBS
14 days
Good
Source
yes
does not
meet
nutritiona
l spec,
specs
attached
608 50# Bags
SERIAL 200205-C
GOOD SOURCE SOLUTIONS INC
2nd Call
2.4.1.2.19A
Broccoli,
cuts
$ 22.81
case
bag
1
44 LB
25
pallets
14 days
Good
Source
yes
604,769 Lbs.
2.4.1.2.19D
Green
Beans,
regular
$ 11.75
case
bag
1
20 LB
20
pallets
14 days
Mitsui
yes
105,240 Lbs.
1st Call
2.4.1.2.19F
Mixed
vegetables,
vendor
may
specify
$ 20.65
case
bag
1
44 LB
25
pallets
14 days
Good
Source
yes
249,200 Lbs.
2nd Call
2.4.1.2.19G
Spinach
$ 27.19
Case
bag
1
40 LB
20
pallets
14 days
Mitsui
yes
5,000 Lbs
2nd Call
2.4.1.2.23
Eggs,
Liquid,
Frozen
$29.70
Pail
Pail
1
30 LB
5000
LBS
14 days
Deb El
yes
1500 ea 35# pails
2nd call
$ 17.12
Graham
cookie
case
150
3cookies
336
14 days
MJM
YES
1,967 Cases 200
servings per case:
serving equals 1
pkge
PRICING SHEET: NIGP CODE 37515
Terms:
NET 30
Vendor Number:
VC0000003354
Certificates of Insurance
Required
Contract Period:
To cover the period ending
Contract Period:
To cover the period ending December 31, 2021.
SERIAL 200205-C
JNS FOODS LLC, 1401 N UNIVERSITY DR. SUITE 602, CORAL SPRINGS, FL 33071
RESPONDENT'S NAME:
JNS Foods, LLC
COUNTY VENDOR NUMBER:
1401 N University Drive, #602
ADDRESS:
Coral Spring, FL 33071
P.O. ADDRESS:
TELEPHONE NUMBER:
954-718-7958
FACSIMILE NUMBER:
888-613-3118
WEB SITE:
www.jnsfoods.com
CONTACT (REPRESENTATIVE):
Eliot Meiseles
REPRESENTATIVE'S E-MAIL ADDRESS:
emeiseles@insfoods.com
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT:
[X]
NONE
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
[X]
NONE
[ x]NET 30 DAYS
Line
Number
Item Short
Description
Purchase
Unit
Price
Purchase
Unit
(Examples:
case /
pallet / bag
/ pouch,
etc.)
Packaging
Description
(Can,
carton,
bag, box,
pouch,
bucket,
etc..)
# of each
or
packages
per
purchase
unit
Each
unit
size /
volume
Minimum
Order
Qty
Avg
Lead
Time
(days)
Manufacturer
Nutritional
Information
attached?
(Yes/No)
Any Exception(s)
from
Specification?
If yes, describe.
Estimated Annual
Usage
SAMPLE
Sample
Item (12
each - 16
oz cans per
case)
$10.00
Case
can
12 ea
16oz
10
cases
14
days
Acme
Yes
No
N/A
2.4.1.2.2
Beans
(Sub-items
A-F)
2.4.1.2.2A
Pinto
$ 0.49
Bag
Bag
1
50 LB
Based
on
Single
Item
truckloa
d
14
Days
Falcon
Yes
341,500 Lbs.
SERIAL 200205-C
JNS FOODS LLC
2.4.1.2.2B
Blackeye
(Blackeye
Peas)
$ 0.63
LB
Bag
1
50 LB
Combin
e Beans
for
truckloa
d
14
Days
Falcon
Yes
2.4.1.2.2C
Great
Northern
$ 0.68
LB
Bag
1
50 LB
Combin
e Beans
for
truckloa
d
14
Days
Falcon
Yes
2.4.1.2.2D
Kidney
(Dark Red)
$ 0.68
LB
Bag
1
50 LB
Combin
e Beans
for
truckloa
d
14
Days
Falcon
Yes
2nd Call
2.4.1.2.2E
Red Lentils
$ 0.47
LB
Bag
1
50 LB
Combin
e Beans
for
truckloa
d
14
Days
Falcon
Yes
2nd Call
2.4.1.2.2F
Green
Lentils
$ 0.49
LB
Bag
1
50 LB
Combin
e Beans
for
truckloa
d
14
Days
Falcon
Yes
Number above is
for all beans.Most
purchased is pinto.
1st Call
2.4.1.2.14
Rice
$ 18.40
Bag
Bag
1
50 LB
Truckloa
ds - 850
Bags
21
Days
Falcon
Yes
5,207 50# Bags
2.4.1.2.19A
Broccoli,
cuts
$ 0.54
Case
Case
1
20 LB
Contain
ers
60
Days
MS Fruit &
Vegetable
NO
604,769 Lbs.
2.4.1.2.19D
Green
Beans,
regular
$ 0.57
Case
Case
1
20 LB
Contain
ers
60
Days
MS Fruit &
Vegetable
NO
105,240 Lbs.
2.4.1.2.23
Eggs,
Liquid,
Frozen
$ 1.16
LB
Boil in Bag
Pouch
6
5 LB
7500 LB
14
Days
Michael
Foods
NO
BOIL IN BAGS -
Cleaner and
More Efficent.
1500 ea 35# pails
PRICING SHEET: NIGP CODE 39359, 37515, 37372
Terms:
NET 30
Vendor Number:
VC0000002168
Certificates of Insurance
Required
Contract Period:
To cover the period ending December 31, 2021.
SERIAL 200205-C
KELLOGG SUPPLY INC.,4427 W. BUCKEYE ROAD STE. A, PHOENIX, AZ85043
RESPONDENT'S NAME:
KSC, LLC DBA Kellogg Supply Co.
COUNTY VENDOR NUMBER:
ADDRESS:
4427 W Buckeye Rd. Suite A
Phoenix, AZ 85043
P.O. ADDRESS:
TELEPHONE NUMBER:
623-936-6103
FACSIMILE NUMBER:
623-936-4022
WEB SITE:
www.kelloggsupply.net
CONTACT (REPRESENTATIVE):
Cody Charlton
REPRESENTATIVE'S E-MAIL ADDRESS:
ccharlton@kelloggsupply.net
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT:
[ X ]
[ ]
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
[ X ]
[ ]
[ x]NET 30 DAYS
Line
Number
Item Short
Description
Purchase
Unit
Price
Purchase Unit
(Examples:
case / pallet /
bag / pouch,
etc.)
Packaging
Description
(Can, carton,
bag, box,
pouch, bucket,
etc..)
# of each
or
packages
per
purchase
unit
Each
unit size
/
volume
Minimum
Order
Qty
Avg Lead
Time (days)
Manufacturer
Nutritional
Information
attached?
(Yes/No)
Any
Exception(s)
from
Specification?
If yes,
describe.
Estimated
Annual
Usage
SAMPLE
Sample
Item (12
each - 16
oz cans per
case)
$10.00
Case
can
12 ea
16oz
10
cases
14 days
Acme
Yes
No
N/A
1st Call
2.4.1.2.1
BBQ Sauce
$ 15.04
Case
Box
4
Gal
N/A
7 days
Legacy
Foods
Yes
386 Cases:
4 ea. 1-
gallon jugs
per case
2.4.1.2.2A
Pinto
$ 19.78
Bag
Bag
50
LB
N/A
7 days
Bonita
Yes
341,500
Lbs.
1st Call
2.4.1.2.3 B
Bread Mix
B
$ 30.42
Bag
Bag
50
LB
850
bags
14 days
Panhandle
Yes
2nd Call
2.4.1.2.4
Cake Mix,
White
$ 25.40
Bag
Bag
50
LB
N/A
7 days
CMC
Yes
2,100 50#
Bags
Number is
both for
A & B
SERIAL 200205-C
KELLOGG SUPPLY INC
1ST Call
2.4.1.2.6
Canola Oil
$ 21.77
Case
Box w/
Container
35
LB
N/A
7 days
SK Oil
No
129 50#
Bags
1st Call
2.4.1.2.7
Corn
Tortillas
$ 17.40
Case
Box
60
Dozen
N/A
7 days
La Canasta
Yes
3,240 ea 5-
gallon
plastic
containers
2.4.1.2.10
Jelly
Packets
$ 7.00
Case
Box
200
.5 oz
N/A
7 days
Lucky
No
1,967 Cases
200
servings per
case:
serving
equals 1
pkge
2nd Call
2.4.1.2.12
Pan Liners
$ 39.61
Case
Box
100
16x24
N/A
7 days
Quilon
N/A
608 50#
Bags
2nd Call
2.4.1.2.13
Potato
Flakes
$ 34.33
Bag
Bag
40
LB
N/A
7 days
Lamb
Weston
Yes
502 box:
1,000 per
box
2nd Call
2.4.1.2.14
Rice
$ 18.91
Bag
Bag
55
LB
N/A
7 days
Tasty Foods
Yes
1,740 50#
Bags
1st Call
2.4.1.2.15
Shredded
Cheese
$ 22.41
Case
Box
4
5
LB
7 days
Katy's
Yes
5,207 50#
Bags
2.4.1.2.16
Sandwich
Cookie
$ 5.25
Case
Box
96
1.03
OZ
7 days
Cream 4
Fun
Yes
174 Cases:
5 ea 5lb
bags per
case
1st Call
2.4.1.2.18
Sunflower
Seed
Spread
$
111.55
Bucket
Bucket
5
Gal
36
Buckets
14 days
Yes
233 cases
200 1oz
sticks per
case
2nd Call
2.4.1.2.19A
Broccoli,
cuts
$ 15.13
Case
Box
30
LB
N/A
14 days
NFG
Yes
1st Call
2.4.1.2.19B
Corn,
whole
grain,
yellow
$ 17.68
Case
Box
30
LB
N/A
14 days
5 Star
Foods
Yes
604,769
Lbs.
1st call
Peas,
green
$ 16.42
Case
Box
30
LB
N/A
14 days
5 Star
Foods
Yes
5,000 Lbs
2nd Call
2.4.1.2.19D
Green
Beans,
regular
$ 14.10
Case
Box
30
LB
N/A
14 days
5 Star
Foods
Yes
5,000 Lbs
SERIAL 200205-C
KELLOGG SUPPLY INC
1st Call
2.4.1.2.20
Wheat
Bread,
Fresh
$ 1.75
Loaf
Rack
9
22
slices
100
Racks
14 days
Sara Lee
Yes
5,000 Lbs
2nd Call
2.4.1.2.21A
Apple
Sauce
$ 20.11
Case
Box
6
#10
Cans
N/A
7 days
Jackpot
Yes
2.4.1.2.21B
Apples
$ 23.30
Case
Box
6
#10
Cans
N/A
7 days
Chef
Maxwell
Yes
2nd Call
2.4.1.2.21C
Fruit
Cocktail
$ 24.80
Case
Box
6
#10
Cans
N/A
7 days
Jackpot
Yes
1st Call
2.4.1.2.21D
Peaches
$ 19.89
Case
Box
6
#10
Cans
N/A
7 days
Jackpot
Yes
2nd Call
2.4.1.2.21E
Pears
$ 20.23
Case
Box
6
#10
Cans
N/A
7 days
Jackpot
Yes
1st Call
2.4.1.2.21F
Pineapple
$ 24.43
Case
Box
6
#10
Cans
N/A
7 days
Jackpot
Yes
1356 Cases
across this
category. 6
ea #10 cans
per case
2.4.1.2.23
Eggs,
Liquid,
Frozen
$ 24.80
Case
Box
6
5
LB
7 days
Deb El
Yes
5ea
50#bags
PRICING SHEET: NIGP CODE 39380
Terms:
NET 30
Vendor Number:
VC0000009439
Certificates of Insurance
Required
Contract Period:
To cover the period ending December 31, 2021.
SERIAL 200205-C
KIRSTEN COMPANY LLC, PO BOX 2607, LODI, CA 95241
RESPONDENT'S NAME:
Dave Kirsten
COUNTY VENDOR NUMBER:
VC0000001574
ADDRESS:
115 S. Schooll ST.
Lodi, CA 95240
P.O. ADDRESS:
Po Box 2607 Lodi, CA 95241
TELEPHONE NUMBER:
209-333-1100 209-747-1100 (cell)
FACSIMILE NUMBER:
209-333-1182
WEB SITE:
www.kirsten.com
CONTACT (REPRESENTATIVE):
Dave Kirsten
REPRESENTATIVE'S E-MAIL ADDRESS:
dave@kirsten.com
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT:
[ X ]
[ ]
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
[ ]
[ X ]
[ x]NET 30 DAYS
Line
Number
Item Short
Description
Purchase
Unit
Price
Purchase Unit
(Examples:
case / pallet /
bag / pouch,
etc.)
Packaging
Description
(Can, carton,
bag, box,
pouch, bucket,
etc..)
# of each
or
packages
per
purchase
unit
Each
unit size
/
volume
Minimum
Order
Qty
Avg Lead
Time (days)
Manufacturer
Nutritional
Information
attached?
(Yes/No)
Any
Exception(s)
from
Specification?
If yes,
describe.
Estimated
Annual
Usage
SAMPLE
Sample
Item (12
each - 16
oz cans per
case)
10.00
Case
Can
12ea
16oz
10
cases
14 days
Acme
Yes
No
N/A
1st Call
2.4.1.2.2A
Pinto
$0.34
lb.
50lb bag
840
50 lb.
42,000
lb.
14 days
Triple Nickel
Yes
No
341,500
Lbs.
2.4.1.2.2B
Blackeye
(Blackeye
Peas)
$0.96
lb.
50lb bag
840
50 lb.
42,000
lb.
14 days
Triple Nickel
Yes
2nd Call
2.4.1.2.2C
Great
Northern
0.59
lb
50lb bag
840
50 lb.
42,000
lb.
14 days
Triple Nickel
Yes
2nd Call
2.4.1.2.2D
Kidney
(Dark Red)
$0.64
lb.
50lb bag
840
50 lb.
42,000
lb.
14 days
Triple Nickel
Yes
Number
above is for
all beans.
Most
purchased
is pinto.
SERIAL 200205-C
KIRSTEN COMPANY LLC
PRICING SHEET: NIGP CODE 39387
Terms:
NET 30
Vendor Number:
VC0000001574
Certificates of Insurance
Required
Contract Period:
To cover the period ending December 31, 2021.
SERIAL 200205-C
LA FOODS, 5115 CLARETON DRIVE, SUITE 200
RESPONDENT'S NAME:
LA FOODS
COUNTY VENDOR NUMBER:
ADDRESS:
5115 CLARETON DRIVE, SUITE 200
AGOURA HILLS, CA 91301
P.O. ADDRESS:
TELEPHONE NUMBER:
818-587-3757
FACSIMILE NUMBER:
818-587-3767
WEB SITE:
WWW.LAFOODS.COM
CONTACT (REPRESENTATIVE):
ROB ANDELSON / ARLENE CARLOS
REPRESENTATIVE'S E-MAIL ADDRESS:
arlene@la-foods.com
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT:
X
[ ]
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
[ ]
[ x ] NET 30 DAYS
Line
Number
Item Short
Description
Purchase
Unit
Price
Purchase Unit
(Examples:
case / pallet /
bag / pouch,
etc.)
Packaging
Description
(Can,
carton,
bag, box,
pouch,
bucket,
etc..)
# of each
or
packages
per
purchase
unit
Each
unit
size /
volume
Minimum
Order Qty
Avg Lead
Time
(days)
Manufacturer
Nutritional
Information
attached?
(Yes/No)
Any
Exception(s)
from
Specification?
If yes,
describe.
Estimated
Annual
Usage
SAMPLE
Sample
Item (12
each - 16
oz cans per
case)
$10.00
Case
can
12 ea
16oz
10 cases
14 days
Acme
Yes
No
N/A
2.4.1.2.2A
Pinto
$ 22.25
Case
Bag
1ea
50#
850 bags
21 days
21st
Century
No
Pinto splits
341,500
Lbs.
2.4.1.2.2B
Blackeye
(Blackeye
Peas)
1st Call
2.4.1.2.2C
Great
Northern
$ 26.25
Case
Bag
1ea
50#
850 bags
21 days
21st
Century
No
2.4.1.2.2D
Kidney
(Dark Red)
$ 35.25
Case
Bag
1ea
50#
850 bags
21 days
21st
Century
No
Number
above is for
all beans.
Most
purchased
is pinto.
SERIAL 200205-C
LA FOODS
1st Call
2.4.1.2.8
Frozen
Fruit:
slices,
dices
and/or
pieces
$ 0.49
Lb
Bag in box
1ea
30#
1320cs.
21 days
Chef
Maxwell
No
Product of
Mexico
662 Cases:
30# bag
per case
2.4.1.2.14
Rice
$ 19.93
Bag
Poly Bag
1
50#
850 bags
21 days
Gulf Pacific
No
Parboiled
5,207 50#
Bags
2.4.1.2.15
Shredded
Cheese
$ 1.95
Lb.
Bag
1ea
20#
20,000 lbs
21 days
Laprino
No
174 Cases:
5 ea 5lb
bags per
case
1st Call
2.4.1.2.17
String
Cheese
$ 1.50
Lb.
Bag
1ea
30#
20,000 lbs
21 days
Laprino
No
233 cases
200 1oz
sticks per
case
2.4.1.2.19A
Broccoli,
cuts
$ 0.58
Lb.
Bag in box
1ea
30#
40, 000lbs 21 days
No
604,769
Lbs.
2nd Call
2.4.1.2.19B
Corn,
whole
grain,
yellow
$ 0.60
Lb.
Bag in box
1ea
30#
40, 000lbs
can mix 4
veg items
and make
a TL
21 days
No
5,000 Lbs
2.4.1.2.19C
Peas,
green
$ 0.57
Lb.
Bag in box
1ea
30#
40, 000lbs
can mix 4
veg items
and make
a TL
21 days
No
5,000 Lbs
1st Call
2.4.1.2.19D
Green
Beans,
regular
$ 0.45
Lb.
Bag in box
1ea
30#
40, 000lbs
can mix 4
veg items
and make
a TL
22 days
No
105,240
Lbs.
SERIAL 200205-C
LA FOODS
1st Call
2.4.1.2.19E
Peas and
carrots
$ 0.59
Lb.
Bag in box
1ea
40, 000lbs
can mix 4
veg items
and make
a TL
23 days
No
5,000 Lbs
2.4.1.2.19F
Mixed
vegetables,
vendor may
specify
$ 0.54
Lb.
Bag in box
1ea
30#
40, 000lbs
can mix 4
veg items
and make
a TL
24 days
No
249,200
Lbs.
2.4.1.2.21
Fruit,
Canned
(Sub-items
A-F)
1st Call
2.4.1.2.21A
Apple
Sauce
21 days
Chef
Maxwell
No
Import,
Unsweetened
1st Call
2.4.1.2.21B
Apples
$ 20.00
Case
Can
6
#10
952cs.
21 days
Chef
Maxwell
No
Import,
1st Call
2.4.1.2.21C
Fruit
Cocktail
$ 20.00
Case
Can
6
#10
952cs.
21 days
Chef
Maxwell
No
Import,
2nd Call
2.4.1.2.21D
Peaches
$ 20.00
Case
Can
6
#10
952cs.
21 days
Chef
Maxwell
No
Import,
1st Call
2.4.1.2.21E
Pears
$ 20.00
Case
Can
6
#10
952cs.
21 days
Chef
Maxwell
No
Import,
1356
Cases
across this
category. 6
ea #10
cans per
case
PRICING SHEET: NIGP CODE 39387
Terms:
NET 30
Vendor Number:
VC0000009560
Certificates of Insurance
Required
Contract Period:
To cover the period ending December 31, 2021.
SERIAL 200205-C
NATIONAL FOOD GROUP, INC., 46820 MAGELLAN DR STE A NOVI MI 48377
RESPONDENT'S NAME:
National Food Group
COUNTY VENDOR NUMBER:
ADDRESS:
10805 Rancho Bernardo Rd, Ste 120
San Diego, CA 92127
P.O. ADDRESS:
N/A
TELEPHONE NUMBER:
858-207-9823
FACSIMILE NUMBER:
858-613-3670
WEB SITE:
www.nationalfoodgroup.com
CONTACT (REPRESENTATIVE):
Jennifer Klein
REPRESENTATIVE'S E-MAIL ADDRESS:
jklein@nationalfoodgroup.com
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT:
X
[ ]
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
[ ]
[ x ] NET 30 DAYS
Line
Number
Item Short
Description
Purchase
Unit
Price
Purchase
Unit
(Examples:
case / pallet /
bag / pouch,
etc.)
Packaging
Description
(Can, carton,
bag, box,
pouch, bucket,
etc..)
# of each
or
packages
per
purchase
unit
Each
unit
size /
volume
Minimum
Order Qty
Avg
Lead
Time
(days)
Manufacturer
Nutritional
Information
attached?
(Yes/No)
Any
Exception(s)
from
Specification?
If yes,
describe.
Estimated
Annual
Usage
SAMPLE
Sample Item
(12 each - 16
oz cans per
case)
$10.00
Case
can
12 ea
16oz
10 cases
14 days
Acme
Yes
No
N/A
2nd Call
2.4.1.2.1
BBQ Sauce
$22.44
Case
Jug
4
1 Gal
128
cases
7-14
days
National
Packer
Yes
This is item
currently
awarded
386 Cases:
4 ea. 1-
gallon jugs
per case
1st Call
2.4.1.2.3 A
Bread Mix A
$31.12
Bag
Bag
1
50 #
200 bags
7-14
days
National
Packer
Yes
Certifed
Kosher. NON
DAIRY but
not certifed
Kosher
Pareve
2,100 50#
Bags
Number is
both for
A & B
SERIAL 200205-C
NATIONAL FOOD GROUP
2nd Call
2.4.1.2.3 B
Bread Mix B
$31.12
Bag
Bag
1
50 #
200 bags
7-14
days
National
Packer
Yes
Certifed
Kosher. NON
DAIRY but
not certifed
Kosher
Pareve
2nd Call
2.4.1.2.8
Frozen Fruit:
slices, dices
and/or
pieces
$33.40
Case
Case
1
40 #
250
cases
7-14
days
National
Packer
Yes
Sliced IQF
Honyecrisp
Apples-
meets spec
662 Cases:
30# bag per
case
1st Call
2.4.1.2.9
Graham
Cookie
$15.84
Case
Pouch
180
1 oz
360
cases
7-14
days
National
Packer
Yes
Meets Spec
1,967 Cases
200 servings
per case:
serving
equals 1
pkge
2nd Call
2.4.1.2.10
Jelly Packets
$ 5.65
Case
Pouch
200
10 gm
3360
cases
7-14
days
National
Packer
Yes
Meets Spec
19,829
Cases 200
packets per
case
1st Call
2.4.1.2.11
Milk,
Powdered,
Non-fat
$68.00
Bag
Bag
1
50 #
800 bags
7-14
days
National
Packer
Yes
Meets Spec
608 50#
Bags
1st Call
2.4.1.2.12
Pan Liners
$35.90
Case
Box
1
1000 ct
200
cases
7-14
days
National
Packer
Yes
Meets Spec
502 box:
1,000 per
box
1st Call
2.4.1.2.13
Potato
Flakes
$31.36
Bag
Bag
1
40 #
500 bags
7-14
days
National
Packer
Yes
Meets Spec
1,740 50#
Bags
2.4.1.2.14
Rice
$21.75
Bag
Bag
1
50 #
800 bags
7-14
days
National
Packer
Yes
Meets Spec
5,207 50#
Bags
2nd Call
2.4.1.2.15
Shredded
Cheese
$33.80
Case
Case
4
5 #
160
cases
14-18
days
National
Packer
Yes
Not Kosher.
Imitation but
Contains Milk
174 Cases:
5 ea 5lb
bags per
case
1st Call
2.4.1.2.16
Sandwich
Cookie
$0.067
Each
Pouch
250
1 oz
450,000
ea
7-14
days
National
Packer
Yes
Meets Spec -
KOSHER
6,302,560
ea serving
pkgs
ALTERNATE
IW Cookie
$0.051
Each
Pouch
200
1.06 oz
537,600
ea
7-14
days
National
Packer
Yes
NON
KOSHER
lower cost
option
SERIAL 200205-C
NATIONAL FOOD GROUP
2.4.1.2.17
String
Cheese
$111.24
Case
Pouch/plank
160
1 oz
200
cases
7-14
days
National
Packer
Yes
Dry
Storage/Shelf
Stable Mozz
Cheese IW
Plank-
Kosher.
233 cases
200 1oz
sticks per
case
2nd Call
2.4.1.2.18
Sunflower
Seed Spread
$112.30
Tub
Tub
1
5 gallon
36 cases
14-18
days
National
Packer
Yes
Meets Spec
153 ea 5-
gallon pails
1st Call
2.4.1.2.19A
Broccoli,
cuts
$0.394
pound
Case
1
45 #
38,880
lbs
7-14
days
National
Packer
Yes
Meets Spec
604,769
Lbs.
2.4.1.2.19B
Corn, whole
grain, yellow
$0.664
pound
Case
1
30 #
21,000
lbs
7-14
days
National
Packer
Yes
Meets Spec
(Peas, Green
Beans, Peas
& Carrots, &
Corn can
ship together
to meet total
minimum qty)
5,000 Lbs
2nd Call
2.4.1.2.19C
Peas, green
$0.722
pound
Case
1
30 #
21,000
lbs
7-14
days
National
Packer
Yes
Meets Spec
(Peas, Green
Beans, Peas
& Carrots, &
Corn can
ship together
to meet total
minimum qty)
5,000 Lbs
2.4.1.2.19D
Green
Beans,
regular
$0.642
pound
Case
1
30 #
39,600
lbs
7-14
days
National
Packer
Yes
Meets Spec
(Peas, Green
Beans, Peas
& Carrots, &
Corn can
ship together
to meet total
minimum qty)
105,240
Lbs.
2nd Call
2.4.1.2.19E
Peas and
carrots
$0.646
pound
Case
1
20 #
21,000
lbs
7-14
days
National
Packer
Yes
Meets Spec
(Peas, Green
Beans, Peas
& Carrots, &
Corn can
ship together
to meet total
minimum qty)
n
SERIAL 200205-C
NATIONAL FOOD GROUP
2nd Call
2.4.1.2.19F
Mixed
vegetables,
vendor may
specify
$0.499
pound
Case
1
20 #
40,000
lbs
7-14
days
National
Packer
Yes
Meets Spec
249,200
Lbs.
1st Call
2.4.1.2.19G
Spinach
$0.608
pound
Case
12
3 #
38,880
lbs
7-14
days
National
Packer
Yes
Meets Spec
5,000 Lbs
2.4.1.2.21
Fruit,
Canned
(Sub-items
A-F)
2.4.1.2.21A
Apple Sauce
$21.60
Case
Can
6
#10
952
cases
7-14
days
National
Packer
Yes
Meets Spec
(All Canned
fruit can ship
together to
meet total
minimum qty)
2.4.1.2.21C
Fruit Cocktail
$30.28
Case
Can
6
#10
952
cases
7-14
days
National
Packer
Yes
Meets Spec
(All Canned
fruit can ship
together to
meet total
minimum qty)
2.4.1.2.21D
Peaches
$21.60
Case
Can
6
#10
952
cases
7-14
days
National
Packer
Yes
Meets Spec
(All Canned
fruit can ship
together to
meet total
minimum qty)
2.4.1.2.21E
Pears
$21.60
Case
Can
6
#10
952
cases
7-14
days
National
Packer
Yes
Meets Spec
(All Canned
fruit can ship
together to
meet total
minimum qty)
2.4.1.2.21F
Pineapple
$28.12
Case
Can
6
#10
952
cases
7-14
days
National
Packer
Yes
Meets Spec
(All Canned
fruit can ship
together to
meet total
minimum qty)
1356 Cases
across this
category. 6
ea #10 cans
per case
2.4.1.2.23
Eggs, Liquid,
Frozen
$31.90
Case
Pail
1
30 #
320 pails
7-14
days
National
Packer
Yes
Meets Spec
1500 ea 35#
pails
Additional: Bakery Discount 15% / Condiments/Spices 15%
SERIAL 200205-C
NATIONAL FOOD GROUP
PRICING SHEET: NIGP CODE 37515, 39380, 39372, 39015
Terms:
NET 30
Vendor Number:
VC0000003760
Certificates of Insurance
Required
Contract Period:
To cover the period ending December 31, 2021.
SERIAL 200205-C
SCHREIBER FOODS INTERNATIONAL
RESPONDENT'S NAME:
Schreiber Foods International
COUNTY VENDOR NUMBER:
ADDRESS:
600 E Crescent Ave #103
Upper Saddle River, NJ 07458
P.O. ADDRESS:
TELEPHONE NUMBER:
800-631-7070
FACSIMILE NUMBER:
201-292-4762
WEB SITE:
www.ambrosia-foods.com
CONTACT (REPRESENTATIVE):
Kathleen Murphy
REPRESENTATIVE'S E-MAIL ADDRESS:
kmurphy@ambrosia-foods.com
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT:
[X ]
[ ]
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
[ ]
[ X ]
[ x ] NET 30 DAYS
Line
Number
Item Short
Descriptio
n
Purchase
Unit
Price
Purchase
Unit
(Examples:
case /
pallet / bag
/ pouch,
etc.)
Packaging
Description
(Can, carton,
bag, box,
pouch,
bucket, etc..)
# of each
or
packages
per
purchase
unit
Each
unit
size /
volume
Minimum
Order
Qty
Avg Lead
Time
(days)
Manufacturer
Nutritional
Information
attached?
(Yes/No)
Any
Exception(s)
from
Specification?
If yes,
describe.
Estimated
Annual Usage
SAMPLE
Sample
Item (12
each - 16
oz cans
per case)
$10.00
Case
can
12 ea
16oz
10
cases
14 days
Acme
Yes
No
N/A
2.4.1.2.21
Fruit,
Canned
(Sub-items
A-F)
2.4.1.2.21A
Apple
Sauce
$ 22.10
Case
can
6
#10
112
5 days
Schreiber
Foods
International
Yes
No
2.4.1.2.21B
Apples
$ 26.70
Case
can
6
#10
112
5 days
Schreiber
Foods
International
Yes
No
1356 Cases
across this
category. 6
ea #10 cans
per case
SERIAL 200205-C
SCHREIBER FOODS INTERNATIONAL
2.4.1.2.21C
Fruit
Cocktail
$ 30.45
Case
can
6
#10
112
5 days
Schreiber
Foods
International
Yes
No
2.4.1.2.21D
Peaches
$ 27.60
Case
can
6
#10
112
5 days
Schreiber
Foods
International
Yes
No
2.4.1.2.21E
Pears
$ 26.20
Case
can
6
#10
112
5 days
Schreiber
Foods
International
Yes
No
2nd Call
2.4.1.2.21F
Pineapple
$ 27.95
Case
can
6
#10
112
5 days
Schreiber
Foods
International
Yes
No
1st Call
Lemon
Juice
$ 17.60
case
bottle
12
32 oz
130
cases
5 days
Schreiber
Foods
International
PRICING SHEET: NIGP CODE 39387
Terms:
NET 30
Vendor Number:
Certificates of Insurance
Required
Contract Period:
To cover the period ending December 31, 2021.
SERIAL 200205-C
SHAVER FOODS LLC, 1419 SOUTH BEECHWOOD AVENUE, FAYETTEVILLE, AR 72701
RESPONDENT'S NAME:
Shaver Foods, LLC
COUNTY VENDOR NUMBER:
VC0000006298
ADDRESS:
1419 South Beechwood Avenue
Fayetteville, AR 72701
P.O. ADDRESS:
PO Box 1980, Fayetteville, AR 72702
TELEPHONE NUMBER:
479-442-6340 x 310
FACSIMILE NUMBER:
479-582-3578
WEB SITE:
CONTACT (REPRESENTATIVE):
Jennifer Barnes
REPRESENTATIVE'S E-MAIL ADDRESS:
jennifer.barnes@shaverfoods.com
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT:
[ ]
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
[ ]
[x] NET 30 DAYS
Line
Number
Item Short
Description
Purchase
Unit
Price
Purchase Unit
(Examples:
case / pallet /
bag / pouch,
etc.)
Packaging
Description
(Can,
carton,
bag, box,
pouch,
bucket,
etc..)
# of each
or
packages
per
purchase
unit
Each
unit
size /
volume
Minimum
Order Qty
Avg
Lead
Time
(days)
Manufacturer
Nutritional
Information
attached?
(Yes/No)
Any
Exception(s)
from
Specification?
If yes,
describe.
Estimated Annual
Usage
SAMPLE
Sample Item
(12 each - 16
oz cans per
case)
$10.00
Case
can
12 ea
16oz
10 cases
14
days
Acme
Yes
No
N/A
2nd Call
2.4.1.2.2A
Pinto
$0.384
Case (bid
price per
pound)
Bag
1
50 lb
850 bags
21
days
Globeways
No
No
341,500 Lbs.
2nd Call
2.4.1.2.2B
Blackeye
(Blackeye
Peas)
$0.536
Case (bid
price per
pound)
Bag
1
50 lb
850 bags
21
days
Texas Best
No
No
2.4.1.2.2C
Great
Northern
$0.697
Case (bid
price per
pound)
Bag
1
50 lb
850 bags
21
days
21st Century
No
No
Number above is
for all beans.
Most purchased
is pinto.
SERIAL 200205-C
SHAVER FOODS LLC
1st Call
2.4.1.2.2E
Red Lentils
$0.386
Case (bid
price per
pound)
Bag
1
50 lb
850 bags
21
days
Globeways
No
No
1st Call
2.4.1.2.2F
Green
Lentils
$0.393
Case (bid
price per
pound)
Bag
1
50 lb
850 bags
21
days
Globeways
No
No
2.4.1.2.4
Cake Mix,
White
$32.05
Case
Bag
1
50 lb
20 bags
14
days
National
Foods
Yes
No
45 50# Bags
2.4.1.2.5
Calcium
Carbonate
$ -
129 50# Bags
2nd Call
2.4.1.2.6
Canola Oil
$24.92
Case
Carton
1
35 lb
360
cases
21
days
Bunge
Yes
No
3,240 ea 5-gallon
plastic containers
1st Call
2.4.1.2.10
Jelly Packets
$ 5.59
Case
Box
200
10
gram
1500
cases
14
days
Four-in-One
Yes
No
19,829 Cases
200 packets per
case
2nd Call
2.4.1.2.11
Milk,
Powdered,
Non-fat
$86.88
Case
Bag
1
50 lb
200 bags
21
days
Redemption
Road
No
No
608 50# Bags
2.4.1.2.13
Potato
Flakes
$43.58
Case
Bag
1
40 lb
144 bags
21
days
Idaho Frank
Yes
Bid alternate
pack size of
40 pounds.
1,740 50# Bags
2.4.1.2.14
Rice
$20.97
Case
Bag
1
50 lb
400 bags
14
days
Gulf Pacific
Rice
Yes
No
5,207 50# Bags
2.4.1.2.19A
Broccoli,
cuts
$0.581
Case (bid
price per
pound)
Box
1
20 lb
1920
cases
21
days
Inn Foods
Yes
No
604,769 Lbs.
2.4.1.2.19B
Corn, whole
grain, yellow
$0.780
Case (bid
price per
pound)
Box
1
20 lb
300
cases
(can be
ordered
with other
items to
meet four
pallet
minimum)
21
days
Inn Foods
Yes
No
5,000 Lbs
SERIAL 200205-C
SHAVER FOODS LLC
2.4.1.2.19C
Peas, green
$0.834
Case (bid
price per
pound)
Box
1
20 lb
300
cases
(can be
ordered
with other
items to
meet four
pallet
minimum)
21
days
Inn Foods
Yes
No
5,000 Lbs
2.4.1.2.19D
Green
Beans,
regular
$0.837
Case (bid
price per
pound)
Box
1
20 lb
300
cases
(can be
ordered
with other
items to
meet four
pallet
minimum)
21
days
Inn Foods
Yes
No
105,240 Lbs.
2.4.1.2.19E
Peas and
carrots
$0.791
Case (bid
price per
pound)
Box
1
20 lb
300
cases
(can be
ordered
with other
items to
meet four
pallet
minimum)
21
days
Inn Foods
Yes
No
5,000 Lbs
2.4.1.2.19F
Mixed
vegetables,
vendor may
specify
$0.791
Case (bid
price per
pound)
Box
1
20 lb
300
cases
(can be
ordered
with other
items to
meet four
pallet
minimum)
21
days
Inn Foods
Yes
No
249,200 Lbs.
SERIAL 200205-C
SHAVER FOODS LLC
2.4.1.2.19G
Spinach
$0.714
Case (bid
price per
pound)
Box
12
3 lb
200
cases
(can be
ordered
with other
items to
meet four
pallet
minimum)
14
days
Inn Foods
Yes
No
5,000 Lbs
2.4.1.2.21
Fruit,
Canned
(Sub-items
A-F)
2.4.1.2.21A
Apple Sauce
$21.39
Case
Cans in
Box
6
#10
can
224
cases
(can be
ordered
with other
items to
meet four
pallet
minimum)
14
days
NW Pass
No
No
2nd Call
2.4.1.2.21B
Apples
$21.49
Case
Cans in
Box
6
#10
can
224
cases
(can be
ordered
with other
items to
meet four
pallet
minimum)
14
days
NW Pass
No
No
2.4.1.2.21D
Peaches
$20.67
Case
Cans in
Box
6
#10
can
224
cases
(can be
ordered
with other
items to
meet four
pallet
minimum)
14
days
NW Pass
No
No
1356 Cases
across this
category. 6 ea
#10 cans per
case
SERIAL 200205-C
SHAVER FOODS LLC
2.4.1.2.21E
Pears
$20.78
Case
Cans in
Box
6
#10
can
224
cases
(can be
ordered
with other
items to
meet four
pallet
minimum)
14
days
NW Pass
No
No
1st Call
2.4.1.2.23
Eggs, Liquid,
Frozen
$28.64
Case
Pail
1
30 lb
300
cases
21
days
Crystal Lake
Yes
Alternate
pack size of
30 lb.
1500 ea 35# pails
PRICING SHEET: NIGP CODE 39359, 37515, 39380
Terms:
NET 30
Vendor Number:
VC0000006298
Certificates of Insurance
Required
Contract Period:
To cover the period ending December 31, 2021.
SERIAL 200205-C
FOOD FACTORY FOOD AND STAPLE GROCERY ITEMS
1.0
INTENT
1.1
The intent of this solicitation is to establish a multiple-award, requirements contract for
miscellaneous foods and staple grocery items for the Maricopa County Sheriff’s Office
(MCSO). The resulting contract shall include both individual line item pricing and
commodity discount pricing. It is within the scope of this solicitation that the County may
award multiple vendors to an individual line item and/or commodity group on a first
call/second call basis. Call order shall be established by low cost for line items and lowest
adjusted cost on sample items (catalog cost less discount) for commodity groups.
1.2
At the County’s option, the County may replace contract #171069-C Canned Fruit with this
contract and terminate for convenience based on County’s sole determination.
1.3
Other governmental entities under agreement with Maricopa County (County) may have
access to services provided hereunder (see also Sections 3.16 and 3.17 below).
1.4
The County reserves the right to add additional contractors, at the County’s sole discretion,
in cases where the currently listed contractors are of an insufficient number or skill-set to
satisfy the County’s needs or to ensure adequate competition on any project or task order
work.
1.5
Maricopa County reserves the right to award this contract to multiple vendors. The County
reserves the right to award in whole or in part, by item or group of items, by section or
geographic area, or make multiple awards, where such action serves the County’s best
interest.
2.0
SPECIFICATIONS
2.1
LINE ITEM PRICED ITEMS
2.1.1
Product descriptions and estimated quantities are listed on Attachment D, Pricing
Page. Respondents shall provide the following additional information for each line
item:
2.1.1.1
Purchase unit price
2.1.1.2
Purchase unit (ex: case/pallet/bag/pouch, etc.)
2.1.1.3
Packaging description (ex: can, carton, bag, box, pouch, bucket, etc.)
2.1.1.4
Number (#) of each or packages per purchase unit (ex; 12 each cans
per case)
2.1.1.5
Each unit size/volume (ex: 16 oz can)
2.1.1.6
Minimum order quantity
2.1.1.7
Average lead time (calendar days)
2.1.1.8
Manufacturer
2.1.1.9
Nutritional information attached? (yes/no)
2.1.1.10
Any exception(s) from specification?(If yes, describe.)
2.1.2
Line item product description: Product descriptions and specifications in Exhibits 4
– 26.
2.1.2.1
BBQ Sauce
2.1.2.2
Beans, different types
2.1.2.3
Bread Mix
2.1.2.4
Cake Mix, White
SERIAL 200205-C
2.1.2.5
Calcium Carbonate
2.1.2.6
Canola Oil
2.1.2.7
Corn Tortillas
2.1.2.8
Frozen fruit
2.1.2.9
Graham Cookie
2.1.2.10
Jelly Packets
2.1.2.11
Milk, Powdered, Non-fat
2.1.2.12
Pan Liners
2.1.2.13
Potato Flakes
2.1.2.14
Rice
2.1.2.15
Shredded Cheese
2.1.2.16
Sandwich Cookie
2.1.2.17
String Cheese
2.1.2.18
Sunflower Seed Spread
2.1.2.19
Vegetables, Frozen
2.1.2.20
Wheat Bread, Fresh
2.1.2.21
Fruit Canned
2.1.2.22
Vegetable Flavored Stock Base Granular
2.1.2.23
Eggs, Liquid, Frozen
2.2
COMMODITY DISCOUNT ITEMS
2.2.1
For the following commodity groups, respondents shall provide a discount
percentage off of published catalog pricing. Respondents shall also provide the
following:
2.2.1.1
URL address or digital copy of applicable catalog(s)
2.2.1.2
Sample pricing for select line items (market basket). These prices are
for informational purposes only and are not being evaluated as part of
the award. The County reserves the right to purchase these items in
order of award at County’s sole discretion.
2.2.1.3
Full item descriptions for market basket items to include individual size,
case count, packaging description, and manufacturer.
2.2.1.4
Indicate which item(s) if any require a minimum order quantity.
2.2.1.5
Indicate which item(s) from the sample list are not available from the
respondent and provide reasonable like/equal substitute.
2.2.2
Commodity Groups
2.2.2.1
Items listed in the following commodity groups are illustrative of the
types of items that the County may wish to procure from said group. If
County has a need for an item not listed below, a County authorized
representative shall contact awarded respondent for applicable pricing
and discount.
2.2.2.2
Bakery Products
2.2.2.2.1
Baking Soda – 2lb
2.2.2.2.2
Baking Powder – 10lb
2.2.2.2.3
Cake Mixes (R&H, General Mills, Pillsbury or Equal)
SERIAL 200205-C
2.2.2.2.3.1
Devil’s Food Cake – 50lb
2.2.2.2.4
Cake Donut Mix (Pillsbury or Equal) – 50lb
2.2.2.2.5
Active Dry Yeast (Fleischman’s no substitutions) – 2lb
2.2.2.2.6
Corn Starch – 1lb
2.2.2.3
Condiments and Spices
2.2.2.3.1
Syrup, 1.5 oz. 100 per case
2.2.2.3.2
Sugar, Powdered, 50 lb
2.2.2.3.3
Sugar, Brown, 50 lb
2.2.2.3.4
Sugar, Granulated 50 lb
2.2.2.3.5
Sugar, 1 tsp. 2000/cs
2.2.2.3.6
Salt 80# bags
2.2.2.3.7
Cilantro Flakes, 12/1 lb
2.2.2.3.8
Chicken Base, 6/5 lb
2.2.2.3.9
Beef Base,6/5 lb
2.2.2.3.10
Paprika, 12/1 lb
2.2.2.3.11
White Pepper 12/1lb
2.2.2.3.12
Granulated Garlic, 12/1 lb
2.2.2.3.13
Italian Seasoning 12/1lb
2.2.2.3.14
Oregano, Ground, 12/1 lb
2.2.2.3.15
Cumin Powder, 12/1 lb
2.2.2.3.16
Chili Powder, Mild, 12/1 lb.
2.2.2.3.17
Cinnamon, 12/1 lb
2.2.2.3.18
Parsley Flakes, 12/1 lb
2.2.2.3.19
Basil, Ground, 12/1 lb
2.2.2.3.20
Thyme 12/1 lb
2.2.2.3.21
Red Pepper, Crushed, 12/1 lb
2.2.2.3.22
Sugar, Substitute, 1 tsp, individually packaged
2.2.2.3.23
Salt, Individual Packets, 3000 per case
2.2.2.3.24
Black Pepper, Individual Packets, 3000 per case
2.2.2.3.25
Nutri-cal Drink Mix
2.2.2.3.26
Powdered Cheese Sauce, 50lb bag
2.2.2.3.27
Iodized Salt, bulk bag no larger than 50 lbs.
2.2.2.3.28
Lemon Juice, 5-gallon max no less than a quart, plastic
container
2.2.2.4
Frozen foods
2.2.2.4.1
Juices, Frozen P/C (Shall be Pasteurized):
2.2.2.4.1.1
Cranberry Juice, 100% Juice, 48/4 oz
2.2.2.4.1.2
Grape Juice, 100% Juice, 48/4 oz
2.2.2.4.1.3
Orange Juice, 100% Juice, 48/4 oz
2.2.2.4.1.4
Kosher for Passover pre-made, individual
frozen meals
SERIAL 200205-C
2.2.2.5
Miscellaneous Items
2.2.2.5.1
Instant Coffee, 5 gallon serving size bag or container
2.2.2.5.2
Mineral Oil, Food Grade, KOSHER, no larger than a 55-
gallon drum
2.2.2.5.3
Oatmeal, bulk bag no larger than 50 lbs.
2.3
GENERAL REQUIREMENTS
The following requirements will apply to any items quoted and/or ordered, unless
specific/alternate requirements are provided in writing by MCSO. Upon delivery, items
not meeting these requirements will be returned at the contractor’s expense.
2.3.1
Unless otherwise noted, all listed products must be Kosher. MCSO reserves the
right to determine compliance to this requirement, as may be needed.
2.3.2
The following items are not required to have Kosher certification
2.3.2.1
Beans, different types
2.3.2.2
Frozen fruit
2.3.2.3
Frozen vegetables
2.3.2.4
Canned fruit
2.3.2.5
Bulk orders of fresh fruits and vegetables
2.3.2.6
Condiments and Spices
2.3.2.7
Miscellaneous Items (except for the Mineral Oil – must be Kosher)
2.3.3
All products must be of the latest pack, and within specified pack dates and/or
expected shelf life.
2.3.4
No distressed, damaged, or merchandise deemed unfit-for-use will be accepted.
2.3.5
Unless otherwise specified, the minimum shelf life for any product shall be one
year from date of manufacture and no more than sixty-days past the date of
manufacture before date of shipment.
2.3.6
Kosher certifications and nutritionals shall be provided upon request.
2.3.7
Ingredient listing and standard nutritional panel shall be provided for all items and
shall be listed per industry standard (e.g., on the case, bag, packing slip, etc.).
2.3.8
Goods must be U.S.D.A. grade as specified.Verification of grade and or pack shall
be provided upon request, e.g. a COA- Certificate of Analysis.
2.3.9
All product must be palletized and shrink-wrapped. Product delivered on slip
sheets only will be refused.
2.3.9.1
Pallet height restriction - no higher than 48”
2.3.9.2
NO PALLET EXCHANGE provided.
2.3.10
Food products shall not be hauled with non-food items without prior approval by
MCSO.
2.3.11
Maximum weight per individual shipping unit: Any box, case, bag, or container
items/product or packedfor shipping shall not weigh more than 50 pounds.
SERIAL 200205-C
2.3.12
Product substitutions must be approved by MCSO prior to delivery. All products
must be the exact manufacturer’s product listed in contract. If a product is not
available, contractor shall notify MCSO in advance, no more than one business
day after receipt of purchase order, to offer a suitable replacement of the same
or better quality, and at the same price as the original item.If the vendor is not able
to supply the product requested, the County has the option to purchase it from
another provider.
2.3.13
In the event of a product recall, the contractor will bear the cost incurred by MCSO
for transporting, storing, pickup, and any price difference for a replacement
product.
2.3.14
Damaged, torn, leaking bags, or product that show evidence of moisture damage
or pests will be replaced at no charge or credited if the contractor is notified within
three months of delivery date.
2.3.15
Swollen, rusted or dented cans are to be replaced at no charge or credited if the
contractor is notified within three months of delivery date.
2.3.16
In the event of off-flavor, inferior product (does not meet product specs), or
damaged product, product must be replaced at no charge or credited back to the
County if the contractor is notified within three months of delivery date.
2.3.17
Maricopa County reserves the right to request case samples to determine the
packaging, quality, and acceptability of products bid.In some cases, brand names
may be listed to define quality, however, this should in no way be construed as to
restrict bidding on products which meet or exceed this minimum.
2.3.18
Contractor shall include point of origin for all product on the invoice.
2.3.19
Cash discounts and/or rebates must be passed along to the County.
2.3.20
Pricing discrepancies on billing require a credit to be issued for the amount over
billed.
2.3.21
No fuel charges will be accepted under this contract.
2.4
TRANSPORTATION OF FOOD PRODUCTS
2.4.1
Contractor shall follow the most current Food and Drug Administration’s Food
Safety Modernization Act (FSMA) for the transportation of food products that
protect against physical, chemical, and microbiological contamination, and dictate
that proper refrigeration or temperature control is required throughout the handling
and distribution process; this includes storing, loading, or unloading, pest control,
qualified drivers, safe and secure transport, and the proper use of security seals.
2.4.2
In the event of a product contamination issue, contractor must have the ability to
trace back products to the point of origin.Evidence of such procedures should be
submitted in your proposal and with your HACCP Plan, Food Security and Safety
program, including a pest control policy.
2.5
CONTRACTOR REQUIREMENTS
2.5.1
Contractor shall use refrigerated vehicles for transporting produce, frozen food and
other items as may be required.
2.5.2
Contractor shall be required to submit a summary of recall policy and procedures.
SERIAL 200205-C
2.5.3
Contractor must follow appropriate handling and storage practices, and be able to
show proof of sanitation procedures, and an active pest control program upon
request.
2.5.4
Contractor shall have in place and be able to show evidence of a Hazard Analysis
Critical Control Point (HACCP) upon request.
2.6
TECHNICAL AND DESCRIPTIVE SALES LITERATURE
The contractor shall provide copies of its sales literature and brochures and copies of any
manufacturer’s technical and/or descriptive literature (e.g., PDF versions of sales literature,
brochures, and/or webpages) specific to the material(s) the contractor proposes to provide.
Literature shall be sufficient in detail to allow for full and fair evaluation of the material(s)
submitted, and must be included with the bid. Failure to include this information may result
in the bid being rejected.
3.0
PURCHASING REQUIREMENTS
3.1
DELIVERY
3.1.1
Unless otherwise specified on the purchase order or quote request, delivery shall
be made within 10 days of receipt of the purchase order. Contractor shall notify the
County representative listed on the purchase order if the requested delivery date
and/or the anticipated lead time cannot be met. Failure to communicate to County
changes in the order status may result in default proceedings.
3.1.2
Supplies or equipment shall be delivered between the hours of 6:00 a.m. and 1:00
p.m. MST, Monday through Friday, except on County recognized holidays.
3.1.3
Delivery shall be F.O.B. Destination Freight Prepaid:
3150 W Lower Buckeye Rd.
Phoenix, Arizona 85009
3.1.4
Fresh bread will be delivered on a daily basis, as required.
3.2
EXPEDITED DELIVERY
3.2.1
If the department determines that expedited delivery or other alternate shipping is
required, it shall notify the contractor. The contractor shall determine any additional
costs associated with such delivery terms and communicate that cost to the
department.
3.2.2
The department shall not advise the contractor to proceed with an expedited
shipment until acceptable terms are agreed upon and a purchase order is issued.
Upon agreeing to the additional costs, the department shall advise the contractor
to proceed.
3.2.3
Upon receipt of material(s) and invoicing, the department shall ensure that any
additional charges are in compliance with and do not exceed agreed to costs. The
department shall retain all documents related to these costs within the agency
purchase file.
3.3
SHIPPING DOCUMENTS
3.3.1
A packing list or other suitable shipping document shall accompany each shipment
and shall include the following:
3.3.1.1
Contract serial number
SERIAL 200205-C
3.3.1.2
Contractor’s name and address
3.3.1.3
Department name and address
3.3.1.4
Department purchase order number
3.3.1.5
A description of product(s) shipped, including item number(s),
quantity(ies), number of containers and package number(s), as
applicable
3.4
SAMPLES
The contractor may be requested to furnish samples of material(s) bid to allow for
examination by the County. Any materials so requested shall be furnished within 10
working days from the date of request and furnished at no cost to the County and sent to
the address designated in the requesting correspondence.
3.5
TESTING
Unless otherwise specified, product purchased will be inspected by the department to
ensure product meets the quality and quantity requirements of the specifications. When
deemed necessary by the County, samples of product may be taken at random from stock
received for submission to a commercial laboratory or other appropriate agency for
analysis and tests to determine whether product conforms in all respects to the
specifications. In cases where commercial laboratory reports determine that product does
not meet the specifications, the expense of such analysis shall be borne by the contractor.
3.6
STOCK
The contractor shall be expected to stock sufficient quantities as may be necessary to meet
the County’s needs and deliver as stated in the IFB.
3.7
DISCONTINUED PRODUCTS
3.7.1
In the event that a manufacturer discontinues products, the County may allow the
contractor to provide a substitute for the discontinued item or may cancel the
contract. If the contractor requests permission to substitute a new product, the
contractor shall provide the following to the County:
3.7.1.1
Documentation from the manufacturer that the product has been
discontinued.
3.7.1.2
Documentation that names the replacement product.
3.7.1.3
Documentation that provides clear and convincing evidence that the
replacement product meets or exceeds all specifications required by the
original solicitation.
3.7.1.4
Documentation that provides clear and convincing evidence that the
replacement product will be compatible with all the functions or uses of
the discontinued product.
3.7.1.5
Documentation confirming that the price for the replacement is the same
as or less than the discontinued product.
SERIAL 200205-C
3.7.2
Product discontinuance applies only to those products specifically listed on any
resultant contract. This will not apply to catalog items not specifically listed on any
resultant contract.
3.8
BRAND NAME
In some cases, brand names have been listed in order to define the desired quality and
are not intended to be restrictive or to limit competition. Materials substantially equivalent
to those designated shall qualify for consideration.
3.9
ORDER CUTOFF INFORMATION
3.9.1
Contractors submitting bids shall advise the County of all known order cutoff
dates/times for the equipment/product(s) specified in this solicitation at the time of
bid submission. Notification of any subsequent cutoff date(s)/time(s) (learned after
submission of bid) shall also be the contractor’s responsibility. The contractor shall
advise the County of subsequent cutoff date(s)/time(s) by notifying the
procurement officer, in writing, of the new information.
3.9.2
If the item(s) become no longer available, contractor shall notify County of the last
available ordering date for the item(s) and may provide County with alternative
item(s) that the County may elect to purchase at its option. If the alternative item(s)
do not meet the County’s requirements, County may take action including
termination of this contract for convenience per Section 4.16.
3.10
ORDER LEAD-TIME NOTIFICATION
Contractors submitting bids shall advise the County of lead-time(s) for the required items
specified in this solicitation at the time of bid submission. Notification of any changes to
lead time (learned after submission of bid) shall also be the contractor’s responsibility. The
contractor shall also notify all County representatives included on purchase orders of lead-
time information.
3.11
USAGE REPORT
The contractor shall furnish the County a usage report, upon request, delineating the
acquisition activity governed by the contract. The format of the report shall be approved by
the County and shall disclose the quantity and dollar value of each contract item by
individual unit of measure.
3.12
BACKGROUND CHECK
Bidders/proposers may be required to pass multiple background checks (e.g. Sheriff’s
Office, County Attorney's Office, Courts, as well as Maricopa County general government)
to determine if the respondent is acceptable to do business with the County. This applies
to, but is not limited to, the company, subcontractors, and employees.
3.13
INVOICES AND PAYMENTS
3.13.1
Within 30 days of shipment, the contractor shall submit one legible copy of their
detailed invoice before payment(s) will be made. Incomplete invoices will not be
processed.
3.13.2
All invoices shall be emailed to MCSO Accounts Payable
(mcso_accounts_payable@mcso.maricopa.gov)
3.13.3
At a minimum, the invoice must provide the following information:
•
Company name, address, and contact information
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•
County bill-to name and contact information
•
Contract serial number
•
County purchase order number
•
Invoice number and date
•
Payment terms
•
Date of service or delivery
•
Quantity
•
Contract item number(s)
•
Arrival and completion time
•
Description of purchase (product or services)
•
Point of origin for all product purchased
•
Pricing per unit of purchase
•
Extended price
•
Freight (if applicable)
•
Total amount due
3.13.4
Problems regarding billing or invoicing shall be directed to the department as listed
on the purchase order.
3.13.5
Payment will only be made to the contractor by Accounts Payable through the
Maricopa County Vendor Express Payment Program. This is an Electronic Funds
Transfer (EFT) process. After contract award, the contractor shall complete the
Vendor Registration Form located on the County Department of Finance Vendor
Registration website https://www.maricopa.gov/5169/Vendor-Information.
3.13.6
Discounts offered in the contract shall be calculated based on the date a properly
completed invoice is received by the County.
3.13.7
EFT payments to the routing and account numbers designated by the contractor
shall include the details on the specific invoices that the payment covers. The
contractor is required to discuss remittance delivery capabilities with their
designated financial institution for access to those details.
3.14
APPLICABLE TAXES
3.14.1
It is the responsibility of the contractor to determine any and all applicable taxes
and include those taxes in their proposal. The legal liability to remit the tax is on
the entity conducting business in Arizona. Tax is not a determining factor in
contract award.
3.14.2
The County will look at the price or offer submitted and will not deduct, add, or alter
pricing based on speculation or application of any taxes, nor will the County
provide contractor any advice or guidance regarding taxes. If you have questions
regarding your tax liability, seek advice from a tax professional prior to submitting
your bid. You may also find information at https://www.azdor.gov/Business.aspx.
Once your bid is submitted, the offer is valid for the time specified in this solicitation,
regardless of mistake or omission of tax liability. If the County finds overpayment
of a project due to tax consideration that was not due, the contractor shall be liable
to the County for that amount, and by contracting with the County agrees to remit
any overpayments back to the County for miscalculations on taxes included in a
bid price.
3.14.3
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State,
and local taxes applicable to their operation and any persons employed by the
contractor. Contractor shall, and require all subcontractors to, hold Maricopa
County harmless from any responsibility for taxes, damages, and interest, if
applicable, contributions required under Federal and/or State and local laws and
regulations, and any other costs including: transaction privilege taxes,
unemployment compensation insurance, Social Security, and Workers’
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Compensation. Contractor may be required to establish, to the satisfaction of
County, that any and all fees and taxes due to the City or the State of Arizona for
any license or transaction privilege taxes, use taxes, or similar excise taxes are
currently paid (except for matters under legal protest).
3.15
POST AWARD MEETING
The contractor may be required to attend a post-award meeting with the department to discuss
the terms and conditions of this contract. This meeting will be coordinated by the procurement
officer of the contract.
3.16
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE)
The County is a member of the SAVE cooperative purchasing group. SAVE includes the
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified
school districts. Under the SAVE Cooperative Purchasing Agreement, and with the
concurrence of the successful respondent under this solicitation, a member of SAVE may
access a contract resulting from a solicitation issued by the County. If contractor does not
want to grant such access to a member of SAVE, state so in the bid. In the absence of a
statement to the contrary, the County will assume that contractor does wish to grant access
to any contract that may result from this bid. The County assumes no responsibility for any
purchases by using entities.
3.17
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs)
County currently holds ICPAs with numerous governmental entities. These agreements
allow those entities, with the approval of the contractor, to purchase their requirements
under the terms and conditions of the County contract. It is the responsibility of the non-
County government entity to perform its own due diligence on the acceptability of the
contract under its applicable procurement rules, processes, and procedures. Certain
governmental agencies may not require an ICPA and may utilize this contract if it meets
their individual requirements. Other governmental agencies may enter into a separate
Statement of Work with the contractor to meet their own requirements. The County is not
a party to any uses of this contract by other governmental entities.
4.0
CONTRACTUAL TERMS & CONDITIONS
4.1
CONTRACT TERM
This Invitation for Bids is for awarding a firm, fixed-price purchasing contract to cover a
term of one year.
4.2
OPTION TO RENEW
The County may, at its option and with the concurrence of the contractor, renew the term
of this contract up to a maximum of four additional year(s), (or at the County’s sole
discretion, extend the contract on a month-to-month basis for a maximum of six months
after expiration). The contractor shall be notified in writing by the Office of Procurement
Services of the County’s intention to renew the contract term at least 60 calendar days
prior to the expiration of the original contract term.
4.3
CONTRACT COMPLETION
In preparation for contract completion, the contractor shall make all reasonable efforts for
an orderly transition of its duties and responsibilities to another provider and/or to the
County. This may include, but is not limited to, preparation of a transition plan and
cooperation with the County or other providers in the transition. The transition includes the
transfer of all records and other data in the possession, custody, or control of the contractor
that are required to be provided to the County either by the terms of this agreement or as
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a matter of law. The provisions of this clause shall survive the expiration or termination of
this agreement.
4.4
PRICE ADJUSTMENTS
4.4.1
Any requests for reasonable price adjustments must be submitted 60 calendar
days prior to the contract expiration. Requests for adjustment in cost of labor
and/or materials must be supported by appropriate documentation. The
reasonableness of the request will be determined by comparing the request with
the Consumer Price Index or by performing a market survey. If County agrees to
the adjusted price terms, County will issue written approval of the change and
provide an updated version of the contract. The new change shall not be in effect
until the date stipulated on the updated version of the contract.
4.4.2
In the event any price increase is requested as the result of any tariff that becomes
effective during the performance of this contract, the County may adjust the price
based on a request from the contractor that documents the additional price
increase. If, during the performance of this contract, any tariff-related price
increase is subsequently reduced or eliminated, the vendor shall notify the County
of the decrease and shall apply it accordingly for remaining term of the contract. If
the County finds over payment of a project due to tariff reduction that was not due,
the contractor will be liable to the County for that amount, and by contracting with
the County agrees to remit any overpayments back to the County for
miscalculations on increases due to tariffs included in a bid price.
4.5
INDEMNIFICATION
4.5.1
To the fullest extent permitted by law, and to the extent that claims, damages,
losses, or expenses are not covered and paid by insurance purchased by the
contractor, the contractor shall defend, indemnify, and hold harmless the County
(as Owner), its agents, representatives, officers, directors, officials, and employees
from and against all claims, damages, losses, and expenses (including, but not
limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted
from, the negligent acts, errors, omissions, or mistakes relating to the performance
of this contract.
4.5.2
Contractor's duty to defend, indemnify, and hold harmless the County, its agents,
representatives, officers, directors, officials, and employees shall arise in
connection with any claim, damage, loss, or expense that is attributable to bodily
injury, sickness, disease, death, or injury to, impairment of, or destruction of
tangible property, including loss of use resulting therefrom, caused by negligent
acts, errors, omissions, or mistakes in the performance of this contract, but only to
the extent caused by the negligent acts or omissions of the contractor, a
subcontractor, anyone directly or indirectly employed by them, or anyone for
whose acts they may be liable, regardless of whether or not such claim, damage,
loss, or expense is caused in part by a party indemnified hereunder.
4.5.3
The amount and type of insurance coverage requirements set forth herein will in
no way be construed as limiting the scope of the indemnity in this section.
4.5.4
The scope of this indemnification does not extend to the sole negligence of County.
4.6
INSURANCE
4.6.1
Contractor, at contractor’s own expense, shall purchase and maintain, at a
minimum, the herein stipulated insurance from a company or companies duly
licensed by the State of Arizona and possessing an AM Best, Inc. category rating
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be
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purchased from a company or companies, which are authorized to do business in
the State of Arizona, provided that said insurance companies meet the approval of
County. The form of any insurance policies and forms must be acceptable to
County.
4.6.2
All insurance required herein shall be maintained in full force and effect until all
work or service required to be performed under the terms of the contract is
satisfactorily completed and formally accepted. Failure to do so may, at the sole
discretion of County, constitute a material breach of this contract.
4.6.3
In the event that the insurance required is written on a claims-made basis,
contractor warrants that any retroactive date under the policy shall precede the
effective date of this contract and either continuous coverage will be maintained,
or an extended discovery period will be exercised for a period of two years
beginning at the time work under this contract is completed.
4.6.4
Contractor’s insurance will be primary insurance as respects County, and any
insurance or self-insurance maintained by County will not contribute to it.
4.6.5
Any failure to comply with the claim reporting provisions of the insurance policies
or any breach of an insurance policy warranty shall not affect the County’s right to
coverage afforded under the insurance policies.
4.6.6
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductibles and/or self-insured retentions shall not be
applicable with respect to the coverage provided to County under such policies.
Contractor shall be solely responsible for the deductible and/or self-insured
retention and County, at its option, may require contractor to secure payment of
such deductibles or self-insured retentions by a surety bond or an irrevocable and
unconditional letter of credit.
4.6.7
The insurance policies required by this contract, except Workers’ Compensation
and Errors and Omissions, shall name County, its agents, representatives, officers,
directors, officials, and employees as additional insureds.
4.6.8
The policies required hereunder, except Workers’ Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation)
against County, its agents, representatives, officers, directors, officials, and
employees for any claims arising out of contractor’s work or service.
4.6.9
If available, the insurance policies required by this contract may be combined with
Commercial Umbrella Insurance policies to meet the minimum limit requirements.
If a Commercial Umbrella insurance policy is utilized to meet insurance
requirements, the Certificate of Insurance shall indicate which lines the
Commercial Umbrella Insurance covers.
4.6.9.1
Commercial General Liability
Commercial General Liability (CGL) insurance with a limit of not less
than $2,000,000 for each occurrence, $4,000,000 Products/Completed
Operations Aggregate, and $4,000,000 General Aggregate Limit. The
policy shall include coverage for premises liability, bodily injury, broad
form property damage, personal injury, products and completed
operations and blanket contractual coverage, and shall not contain any
provisions which would serve to limit third-party action over claims.
There shall be no endorsement or modifications of the CGL limiting the
scope of coverage for liability arising from explosion, collapse, or
underground property damage.
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4.6.9.2
Automobile Liability
Commercial/Business Automobile Liability insurance with a combined
single limit for bodily injury and property damage of not less than
$2,000,000 each occurrence with respect to any of the contractor’s
owned, hired, and non-owned vehicles assigned to or used in
performance of the contractor’s work or services or use or maintenance
of the premises under this contract.
4.6.9.3
Workers’ Compensation
4.6.9.3.1
Workers’ Compensation insurance to cover obligations
imposed by Federal and State statutes having jurisdiction of
contractor’s employees engaged in the performance of the
work or services under this contract; and Employer’s
Liability insurance of not less than $1,000,000 for each
accident, $1,000,000 disease for each employee, and
$1,000,000 disease policy limit.
4.6.9.3.2
Contractor, its subcontractors, and sub-subcontractors
waive all rights against this contract and its agents, officers,
directors, and employees for recovery of damages to the
extent these damages are covered by the Workers’
Compensation and Employer’s Liability or Commercial
Umbrella Liability insurance obtained by contractor, its
subcontractors, and its sub-subcontractors pursuant to this
contract.
4.6.10
Certificates of Insurance
4.6.10.1
Prior to contract award, contractor shall furnish the County with valid and
complete certificates of insurance, or formal endorsements as required
by the contract in the form provided by the County, issued by
contractor’s insurer(s), as evidence that policies providing the required
coverage, conditions, and limits required by this contract are in full force
and effect. Such certificates shall identify this contract number and title.
4.6.10.2
In the event any insurance policy(ies) required by this contract is (are)
written on a claims-made basis, coverage shall extend for two years past
completion and acceptance of contractor’s work or services and as
evidenced by annual Certificates of Insurance.
4.6.10.3
If a policy does expire during the life of the contract, a renewal certificate
must be sent to County 15 calendar days prior to the expiration date.
4.6.11
Cancellation and Expiration Notice
Applicable to all insurance policies required within the insurance requirements of
this contract, contractor’s insurance shall not be permitted to expire, be
suspended, be canceled, or be materially changed for any reason without 30
calendar days prior written notice to Maricopa County. Contractor must provide
notice to Maricopa County, within two business days of receipt, if they receive
notice of a policy that has been or will be suspended, canceled, materially changed
for any reason, has expired, or will be expiring. Such notice shall be sent directly
to Maricopa County Office of Procurement Services and shall be mailed or hand
delivered to 160 South 4th Avenue, Phoenix, AZ 85003, or emailed to the
procurement officer noted in the solicitation.
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4.7
FORCE MAJEURE
4.7.1
Neither party shall be liable for failure of performance, nor incur any liability to the
other party on account of any loss or damage resulting from any delay or failure to
perform all or any part of this contract, if such delay or failure is caused by events,
occurrences, or causes beyond the reasonable control and without negligence of
the parties. Such events, occurrences, or causes will include acts of God/nature
(including fire, flood, earthquake, storm, hurricane, or other natural disaster), war,
invasion, act of foreign enemies, hostilities (whether war is declared or not), civil
war, riots, rebellion, revolution, insurrection, military or usurped power or
confiscation, terrorist activities, nationalization, government sanction, lockout,
blockage, embargo, labor dispute, strike, and interruption or failure of electricity or
telecommunication service.
4.7.2
Each party, as applicable, shall give the other party notice of its inability to perform
and particulars in reasonable detail of the cause of the inability. Each party must
use best efforts to remedy the situation and remove, as soon as practicable, the
cause of its inability to perform or comply.
4.7.3
The party asserting Force Majeure as a cause for non-performance shall have the
burden of proving that reasonable steps were taken to minimize delay or damages
caused by foreseeable events, that all non-excused obligations were substantially
fulfilled, and that the other party was timely notified of the likelihood or actual
occurrence which would justify such an assertion, so that other prudent
precautions could be contemplated.
4.8
ORDERING AUTHORITY
Any request for purchase shall be accompanied by a valid purchase order issued by a
County department or directed by a Certified Agency Procurement Aid (CAPA) with a
purchase card for payment.
4.9
AVAILABILITY OF FUNDS
4.9.1
The provisions of this contract relating to payment shall become effective when
funds assigned for the purpose of compensating the contractor as herein provided
are actually available to County for disbursement. The County shall be the sole
judge and authority in determining the availability of funds under this contract.
County will keep the contractor fully informed as to the availability of funds.
4.9.2
If any action is taken by any State agency, Federal department, or any other
agency or instrumentality to suspend, decrease, or terminate its fiscal obligations
under, or in connection with, this contract, County may amend, suspend, decrease,
or terminate its obligations under, or in connection with, this contract. In the event
of termination, County will be liable for payment only for services rendered prior to
the effective date of the termination, provided that such services are performed in
accordance with the provisions of this contract. County will give written notice of
the effective date of any suspension, amendment, or termination under this
section, at least 10 days in advance.
4.10
PROCUREMENT CARD ORDERING CAPABILITY
County may opt to use a procurement card (Visa or Master Card) to make payment for
orders under this contract.
4.11
INTERNET ORDERING CAPABILITY
It is the intent of Maricopa County to use the Internet to communicate and to place orders
under this contract.
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4.12
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION
This contract does not guarantee any minimum or maximum purchases will be made.
Orders will only be placed under this contract when the County identifies a need and proper
authorization and documentation have been approved.
4.13
PURCHASE ORDERS
4.13.1
County reserves the right to cancel purchase orders within a reasonable period of
time after issuance. Should a purchase order be canceled, the County agrees to
reimburse the contractor for actual and documentable costs incurred by the
contractor in response to the purchase order. The County will not reimburse the
contractor for any costs incurred after receipt of County notice of cancellation, or
for lost profits, or for shipment of product prior to issuance of purchase order.
4.13.2
Contractor agrees to accept verbal notification of cancellation of purchase orders
from the County with written notification to follow. Contractor specifically
acknowledges to be bound by this cancellation policy.
4.14
SUSPENSION OF WORK
The procurement officer may order the contractor, in writing, to suspend, delay, or interrupt
all or any part of the work of this contract for the period of time that the procurement officer
determines appropriate for the convenience of the County. No adjustment shall be made
under this clause for any suspension, delay, or interruption to the extent that performance
would have been so suspended, delayed, or interrupted by any other cause, including the
fault or negligence of the contractor. No request for adjustment under this clause shall be
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable
after the termination of the suspension, delay, or interruption, but not later than the date of
final payment under the contract.
4.15
STOP WORK ORDER
4.15.1
The procurement officer may, at any time, by written order to the contractor, require
the contractor to stop all, or any part, of the work called for by this contract for a
period of 90 calendar days after the order is delivered to the contractor, and for
any further period to which the parties may agree. The order shall be specifically
identified as a stop work order issued under this clause. Upon receipt of the order,
the contractor shall immediately comply with its terms and take all reasonable
steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 calendar days after a
stop work order is delivered to the contractor, or within any extension of that period
to which the parties shall have agreed, the procurement officer shall either:
4.15.1.1
cancel the stop work order; or
4.15.1.2
terminate the work covered by the order as provided in the Termination
for Default or the Termination for Convenience clause of this contract.
4.15.2
The procurement officer may make an equitable adjustment in the delivery
schedule and/or contract price, and the contract shall be modified, in writing,
accordingly, if the contractor demonstrates that the stop work order resulted in an
increase in costs to the contractor.
4.16
TERMINATION FOR CONVENIENCE
Maricopa County may terminate the resultant contract for convenience by providing 60
calendar days advance notice to the contractor.
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4.17
TERMINATION FOR DEFAULT
4.17.1
The County may, by written Notice of Default to the contractor, terminate this
contract in whole or in part if the contractor fails to:
4.17.1.1
deliver the supplies or to perform the services within the time specified
in this contract or any extension;
4.17.1.2
make progress, so as to endanger performance of this contract; or
4.17.1.3
perform any of the other provisions of this contract.
4.17.2
The County’s right to terminate this contract under these subparagraphs may be
exercised if the contractor does not cure such failure within 10 business days (or
more if authorized in writing by the County) after receipt of a Notice to Cure from
the procurement officer specifying the failure.
4.18
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County
may cancel any contract without penalty or further obligation within three years after
execution of the contract, if any person significantly involved in initiating, negotiating,
securing, drafting, or creating the contract on behalf of the County is at any time, while the
contract or any extension of the contract is in effect, an employee or agent of any other
party to the contract in any capacity or consultant to any other party of the contract with
respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the
County may recoup any fee or commission paid or due to any person significantly involved
in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County
from any other party to the contract arising as the result of the contract.
4.19
OFFSET FOR DAMAGES
In addition to all other remedies at Law or Equity, the County may offset from any money
due to the contractor any amounts contractor owes to the County for damages resulting
from breach or deficiencies in performance of the contract.
4.20
SUBCONTRACTING
4.20.1
The contractor may not assign to another contractor or subcontract to another
party for performance of the terms and conditions hereof without the written
consent of the County. All correspondence authorizing subcontracting must
reference the bid serial number and identify the job or project.
4.20.2
The subcontractor’s rate for the job shall not exceed that of the prime contractor’s
rate, as bid in the pricing section, unless the prime contractor is willing to absorb
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime
contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime contractor’s
invoice.
4.21
AMENDMENTS
All amendments to this contract shall be in writing and approved/signed by both parties.
Maricopa County Office of Procurement Services shall be responsible for approving all
amendments for Maricopa County.
SERIAL 200205-C
4.22
ADDITIONS/DELETIONS OF COMMODITIES
The County reserves the right to add and/or delete materials to a contract. If additional
materials are required from a contract, prices for such additions will be negotiated between
the contractor and the County.
4.23
RIGHTS IN DATA
4.23.1
The County shall have the use of data and reports resulting from a contract without
additional cost or other restriction except as may be established by law or
applicable regulation. Each party shall supply to the other party, upon request, any
available information that is relevant to a contract and to the performance
thereunder.
4.23.2
Data, records, reports, and all other information generated for the County by a third
party as the result of a contract are the property of the County and shall be provided
in a format designated by the County or shall be and remain accessible to the
County into perpetuity.
4.24
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW
4.24.1
In accordance with Section MC1-374 of the Maricopa County Procurement Code,
the contractor agrees to retain (physical or digital copies of) all books, records,
accounts, statements, reports, files, and other records and back-up documentation
relevant to this contract for six years after final payment or until after the resolution
of any audit questions, which could be more than six years, whichever is longest.
The County, Federal or State auditors and any other persons duly authorized by
the department shall have full access to and the right to examine, copy, and make
use of, any and all said materials.
4.24.2
If the contractor’s books, records, accounts, statements, reports, files, and other
records and back-up documentation relevant to this contract are not sufficient to
support and document that requested services were provided, the contractor shall
reimburse Maricopa County for the services not so adequately supported and
documented.
4.25
AUDIT DISALLOWANCES
If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County will notify the contractor in writing of the disallowance. The
course of action to address the disallowance shall be at sole discretion of the County, and
may include either an adjustment to future invoices, request for credit, request for a check,
or a deduction from current invoices submitted by the contractor equal to the amount of the
disallowance, or to require reimbursement forthwith of the disallowed amount by the
contractor by issuing a check payable to Maricopa County.
4.26
STRICT COMPLIANCE
Acceptance by County of a performance that is not in strict compliance with the terms of
the contract shall not be deemed to be a waiver of strict compliance with respect to all other
terms of the contract.
4.27
VALIDITY
The invalidity, in whole or in part, of any provision of this contract shall not void or affect
the validity of any other provision of the contract.
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4.28
SEVERABILITY
The removal, in whole or in part, of any provision of this contract shall not void or affect the
validity of any other provision of this contract.
4.29
RELATIONSHIPS
4.29.1
In the performance of the services described herein, the contractor shall act solely
as an independent contractor, and nothing herein or implied herein shall at any
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County
and the contractor.
4.29.2
The County reserves the right of final approval on proposed staff. Also, upon
request by the County, the contractor will be required to remove any employees
working on County projects and substitute personnel based on the discretion of
the County within two business days, unless previously approved by the County.
4.30
NON-DISCRIMINATION
Contractor agrees to comply with all provisions and requirements of Arizona Executive
Order 2009-09, including flow down of all provisions and requirements to any
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full
herein. During the performance of this contract, contractor shall not discriminate against
any employee, client, or any other individual in any way because of that person’s age, race,
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09
can
be
downloaded
from
the
Arizona
Memory
Project
at
http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1.)
4.31
WRITTEN CERTIFICATION PURSUANT TO A.R.S. § 35-393.01
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees
for the duration of this agreement to not engage in, a boycott of goods or services from
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a
regulation issued pursuant to 50 U.S.C. § 4842.
4.32
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
4.32.1
The undersigned (authorized official signing on behalf of the contractor) certifies
to the best of his or her knowledge and belief that the contractor, its current officers,
and directors:
4.32.1.1
are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from being awarded any
contract or grant by any United States department or agency or any
state, or local jurisdiction;
4.32.1.2
have not within a three-year period preceding this contract:
4.32.1.2.1
been convicted of fraud or any criminal offense in
connection with obtaining, attempting to obtain, or as the
result of performing a government entity (Federal, State or
local) transaction or contract; or
4.32.1.2.2
been convicted of violation of any Federal or State antitrust
statutes or conviction for embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
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statements, or receiving stolen property regarding a
government entity transaction or contract;
4.32.1.3
are not presently indicted or criminally charged by a government entity
(Federal, State or local) with commission of any criminal offenses in
connection with obtaining, attempting to obtain, or as the result of
performing a government entity public (Federal, State or local)
transaction or contract;
4.32.1.4
are not presently facing any civil charges from any governmental entity
regarding obtaining, attempting to obtain, or from performing any
governmental entity contract or other transaction; and
4.32.1.5
have not within a three-year period preceding this contract had any
public transaction (Federal, State or local) terminated for cause or
default.
4.32.2
If any of the above circumstances described in the paragraph are applicable to the
entity submitting a bid for this requirement, include with your bid an explanation of
the matter including any final resolution.
4.32.3
The contractor shall include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors or sub-subcontractors)
and in all solicitations for lower tier covered transactions related to this contract. If
this clause is applicable to a subcontractor or sub-subcontractor, the contractor
shall include the information required by this clause with their bid.
4.33
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL
IMMIGRATION LAWS AND REGULATIONS
4.33.1
By entering into the contract, the contractor warrants compliance with the
Immigration and Nationality Act (INA using E-Verify) and all other Federal
immigration laws and regulations related to the immigration status of its employees
and A.R.S. § 23-214(A). The contractor shall obtain statements from its
subcontractors certifying compliance and shall furnish the statements to the
procurement officer upon request. These warranties shall remain in effect through
the term of the contract. The contractor and its subcontractors shall also maintain
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform
and Control Act of 1986, as amended from time to time, for all employees
performing work under the contract and verify employee compliance using the E-
Verify system and shall keep a record of the verification for the duration of the
employee’s employment or at least three years, whichever is longer. I-9 forms are
available for download at www.uscis.gov.
4.33.2
The County retains the legal right to inspect documents of contractor and
subcontractor employees performing work under this contract to verify compliance
with paragraph 4.33.1 of this section. Contractor and subcontractor shall be given
reasonable notice of the County’s intent to inspect and shall make the documents
available at the time and date specified. Should the County suspect or find that the
contractor or any of its subcontractors are not in compliance, the County will consider
this a material breach of the contract and may pursue any and all remedies allowed
by law, including, but not limited to: suspension of work, termination of the contract
for default, and suspension and/or debarment of the contractor. All costs necessary
to verify compliance are the responsibility of the contractor.
SERIAL 200205-C
4.34
CONTRACTOR LICENSE REQUIREMENT
4.34.1
The contractor shall procure all permits, insurance, and licenses, and pay the
charges and fees necessary and incidental to the lawful conduct of his/her
business, and as necessary complete any requirements, by any and all
governmental or non-governmental entities as mandated to maintain compliance
with and remain in good standing. The contractor shall keep fully informed of
existing and future trade or industry requirements, and Federal, State, and local
laws, ordinances, and regulations which in any manner affect the fulfillment of a
contract and shall comply with the same. Contractor shall immediately notify both
Office of Procurement Services and the department of any and all changes
concerning permits, insurance, or licenses.
4.34.2
Contractor furnishing finished products, materials, or articles of merchandise that will
require installation or attachment as part of the contract shall possess any licenses
required. Contractor is not relieved of its obligation to obtain and possess the
required licenses by subcontracting of the labor portion of the contract. Contractors
are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, to
ascertain licensing requirements for a particular contract. Contractor shall identify
which license(s), if any, the Registrar of Contractors requires for performance of
the contract.
4.35
INFLUENCE
4.35.1
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort
to influence an employee or agent to breach the Maricopa County Ethical Code of
Conduct or any ethical conduct, may be grounds for disbarment or suspension under
MC1-902.
4.35.2
An attempt to influence includes, but is not limited to:
4.35.2.1
A person offering or providing a gratuity, gift, tip, present, donation,
money, entertainment or educational passes or tickets, or any type of
valuable contribution or subsidy that is offered or given with the intent to
influence a decision, obtain a contract, garner favorable treatment, or
gain favorable consideration of any kind.
4.35.3
If a person attempts to influence any employee or agent of Maricopa County, the
chief procurement officer, or his designee, reserves the right to seek any remedy
provided by the Maricopa County Procurement Code, any remedy in equity or in
the law, or any remedy provided by this contract.
4.35.4
ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY
COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT
SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS
THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH
THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION,
ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT
AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM
THE EVALUATION PROCESS.
4.36
CONFIDENTIALITY
In the course of the solicitation process, the County may disclose information that is
proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that,
except as necessary to prepare a response to this solicitation, neither it nor its agents or
employees will communicate, divulge, or disseminate to any third-party persons or entities,
any information that is disclosed to it by the County during the course of these discussions
without the express written authorization of the County. If the offeror does disclose County
SERIAL 200205-C
proprietary or confidential information to a third party in preparing a response to this
solicitation, it shall require the third party to acknowledge and comply with this provision.
4.37
CONFIDENTIAL INFORMATION
4.37.1
Any information obtained in the course of performing this contract may include
information that is proprietary or confidential to the County. This provision
establishes the contractor’s obligation regarding such information.
4.37.2
The contractor shall establish and maintain procedures and controls that are
adequate to assure that no information contained in its records and/or obtained
from the County or from others in carrying out its functions (services) under the
contract shall be used by or disclosed by it, its agents, officers, or employees,
except as required to efficiently perform duties under the contract. The contractor’s
procedures and controls, at a minimum, must be the same procedures and controls
it uses to protect its own proprietary or confidential information. If, at any time
during the duration of the contract, the County determines that the procedures and
controls in place are not adequate, the contractor shall institute any new and/or
additional measures requested by the County within 15 business days of the
written request to do so.
4.37.3
Any requests to the contractor for County proprietary or confidential information
shall be referred to the County for review and approval, prior to any dissemination.
4.38
PUBLIC RECORDS
Under Arizona law, all offers submitted and opened are public records and must be
retained by the County at the Maricopa County Office of Procurement Services. Offers shall
be open to public inspection and copying after contract award and execution, except for
such offers or sections thereof determined to contain proprietary or confidential information
by the Office of Procurement Services. If an offeror believes that information in its offer or
any resulting contract should not be released in response to a public record request, under
Arizona law, the offeror shall indicate the specific information deemed confidential or
proprietary and submit a statement with its offer detailing the reasons that the information
should not be disclosed. Such reasons shall include the specific harm or prejudice which
may arise from disclosure. The records manager of the Office of Procurement Services
shall determine whether the identified information is confidential pursuant to the Maricopa
County Procurement Code.
4.39
INTEGRATION
This contract represents the entire and integrated agreement between the parties and
supersedes
all
prior
negotiations,
proposals,
communications,
understandings,
representations, or agreements, whether oral or written, expressed, or implied.
4.40
UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this contract, the contractor agrees to comply with all applicable provisions
of
Title
2,
Subtitle
A,
Chapter
II,
Part
200—UNIFORM
ADMINISTRATIVE
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL
AWARDS contained in Title 2 C.F.R. § 200 et seq.
4.41
GOVERNING LAW
This contract shall be governed by the laws of the State of Arizona. Venue for any actions
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix,
Arizona.