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Informal Meeting Minutes Monday, January 13, 2020 9:00 AM BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts, Housing Authority of Maricopa County and/or Board of Deposit) "The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities” Board Members Clint Hickman, Chairman, District 4 Jack Sellers, Vice Chairman, District 1 Steve Chucri, District 2 Bill Gates, District 3 Steve Gallardo, District 5 County Manager Joy Rich Clerk of the Board Fran McCarroll Meeting Location Supervisors' Conference Room 301 W. Jefferson, 10th Floor Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Informal Session at 9:00 AM on Monday, January 13, 2020, in the Supervisors' Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Jack Sellers, Vice Chairman, District 1; Steve Chucri, District 2 (entered late); Bill Gates, District 3; Steve Gallardo, District 5 (entered late). Also present: Fran McCarroll, Clerk of the Board; Kelly Gardiner, Minutes Coordinator; Joy Rich, County Manager; and Andrea Cummings, Legal Counsel. PRESENTATIONS Chairman Hickman called the meeting to order. He said the County was starting this new year by getting to work on the 2020/21 budget. He stated the Arizona Legislature is wanting to finalize their budget quickly. The Chairman called for the first budget presentation from the Treasurer’s Office 1. PRESENTATION REGARDING THE FY 2021 BUDGET MARICOPA COUNTY TREASURER'S OFFICE Royce Flora, Treasurer Russell Pearce, Chief Deputy, Treasurer's Office (Did not Attend) Mark Thompson, Budget Manager, Treasurer's Office (C-06-20-315-P-00) Royce Flora, Treasurer, stated that Russell Pearce, Chief Deputy was unable to attend the meeting. Ron Bellus, Deputy Treasurer, was in attendance. Mr. Flora informed the Board that the Treasurer’s Office would not be requesting any additional funding over their baseline except for $231,000 which is the result of an unfunded Legislative mandate which was recently enacted. This is now a required mailing of tax bills for properties where the mortgage company handles the taxes. Mr. Flora said the Treasurer’s Office has been moving toward handling most of the notifications and billing processes digitally, however, this new mandate expressly requires a mailing. Taxpayers can still pull up their tax bill on-line and see the complete breakdown of the tax structure and each taxing jurisdiction. There was no provision for taxpayers to “opt out” of this mailing. Informal Meeting Minutes Monday, January 13, 2020 Page 2 of 25 Supervisor Gates asked for a brief update on the Treasurer’s major technology project. Mr. Flora responded that Microsoft is requesting that each user have an individual license, but the project is still on track. It is their goal to not own any equipment except three servers which they are purchasing from the Office of Enterprise Technology (OET). ~ Supervisor Chucri entered the meeting ~ The Chairman stated that as the project progressed, the Board is available to discuss any changes that come up. He said it is important to continue with periodic meetings with OET. Mr. Flora stated that the vendor has committed to keeping any change orders to a minimum. Supervisor Chucri commented on a recent article in the newspaper regarding a project in the Treasurer’s Office to alert mobile home renters or owners when back taxes may be accruing and there is a danger of losing the mobile home in an auction. He thanked those in the Office who were visiting those residents and helping them to work on a plan to keep their homes. The following is the Legislative bill which now requires the mailing referenced in the Treasurer’s presentation. Informal Meeting Minutes Monday, January 13, 2020 Page 3 of 25 Informal Meeting Minutes Monday, January 13, 2020 Page 4 of 25 Below is the request from the Treasurer’s Office regarding the funding for this new mandate. 2. PRESENTATION REGARDING THE FY 2021 BUDGET MARICOPA COUNTY SHERIFF'S OFFICE Paul Penzone, Sheriff Russ Skinner, Chief Deputy, Sheriff's Office Ann Scheel, Chief of Administration James Prindiville, Chief Financial Officer, Sheriff's Office (C-06-20-326-P-00) Informal Meeting Minutes Monday, January 13, 2020 Page 5 of 25 Paul Penzone, Sheriff started with a review of the previous year, use of technology, resources and accomplishments. The additional accomplishments are reviewed on the following slides. The Shield inmate tablet program has been beneficial in managing the jail population. These tablets give inmates some constructive outlets and are reducing inmate assaults and suicides. Informal Meeting Minutes Monday, January 13, 2020 Page 6 of 25 Sheriff Penzone reviewed the other FY20 Accomplishments slide. He stated that in some of the revenue generating programs, the money is invested in inmate programs to assist them when they return to society. Sheriff Penzone talked briefly about the need to hire more Detention officers to fill vacancies and to staff the Intake, Transfer and Release facility (ITR). Informal Meeting Minutes Monday, January 13, 2020 Page 7 of 25 Sheriff Penzone reviewed the above slide and stated the importance of preparedness in the coming year. He said a quiet presence was important in keeping order. ~ Supervisor Gallardo entered the meeting ~ Sheriff Penzone reviewed the above slide and the trends for staffing. Informal Meeting Minutes Monday, January 13, 2020 Page 8 of 25 Sheriff Penzone said 2019 saw the highest number of suicides in law enforcement and for this reason, he would like to create a Wellness Program to assist with mental and physical health. Informal Meeting Minutes Monday, January 13, 2020 Page 9 of 25 Mr. Prindiville reviewed the Detention Fund slide and said the five busses currently in the fleet are beyond end of life. He stated there was not currently money available in the budget to replace them but the cost to repair them has exceeded $200,000 so far this year. Budget planning for vehicle repairs is needed. Informal Meeting Minutes Monday, January 13, 2020 Page 10 of 25 The Sheriff’s Office concluded their presentation by reviewing some needs going forward as outlined on the above slide. 3. PRESENTATION REGARDING THE FY 2021 BUDGET MARICOPA COUNTY ATTORNEY'S OFFICE Allister Adel, County Attorney Kenneth N. Vick, Chief Deputy, County Attorney's Office Candice Copple, Chief of Staff, County Attorney's Office (C-06-20-332-P-00) County Attorney, Allister Adel introduced her staff, Rachel Mitchell, Deputy Chief of the Criminal Group, and Tom Liddy, Civil Services Division Chief. Ms. Adel stated that her budget request over-budget would be to support Pay for Performance within her office. Previously the Board had approved a revised pay plan for lawyers, paralegal and other support staff. There is a renewed, broader focus on Diversion Programs. Such programs reduce recidivism and will remove cases from the criminal prosecution. There will also be partnerships with community agencies that provide services in these areas. Candice Copple commented on the move of County Attorney personnel to the newly renovated 225 W. Madison building. Maricopa County Attorney’s Office has invited the Innovation Department to review some of the processes and suggest additional efficiencies. This relocation involved a close collaboration with the County Internet Technology Division. The presentation also included an overview of the Office regarding major responsibilities, a budget summary and forward-focused goals. Informal Meeting Minutes Monday, January 13, 2020 Page 11 of 25 Informal Meeting Minutes Monday, January 13, 2020 Page 12 of 25 Informal Meeting Minutes Monday, January 13, 2020 Page 13 of 25 Informal Meeting Minutes Monday, January 13, 2020 Page 14 of 25 4. PRESENTATION REGARDING THE FY 2021 BUDGET MARICOPA COUNTY SCHOOL SUPERINTENDENT'S OFFICE Steve Watson, School Superintendent Matt Morales, Chief Deputy Superintendent Marc Kuffner, Assistant Superintendent for Economic Management (C-06-20-333-P-00) Steve Watson, Maricopa County Superintendent of Schools, presented the budget overview and specific areas of interest for the coming year. The projected budget will be for flat funding for the coming year. The creation of Detention Center Education Fund (ARS 15-913.D) is a new program funded by a state formula, and is designed to reduce recidivism and increase academic gains. The Superintendent’s Office is also called on to fill vacant positions on School Boards. During his term of office, Mr. Watson has appointed 35 School Governing Board positions. The following slides review the budget details presented to the Board Informal Meeting Minutes Monday, January 13, 2020 Page 15 of 25 Informal Meeting Minutes Monday, January 13, 2020 Page 16 of 25 Informal Meeting Minutes Monday, January 13, 2020 Page 17 of 25 5. PRESENTATION REGARDING THE FY 2021 BUDGET MARICOPA COUNTY JUSTICE COURTS Judge Keith Russell, Presiding Judge, Justice Courts Donald Watts, Associate Presiding Judge James Morrow, Justice Court Administrator (C-06-20-334-P-00) ~ Supervisor Gates left the meeting ~ Keith Russell, Presiding Judge, introduced Donald Watts, Associate Presiding Judge and James Morrow, Justice Court Administrator. They presented the Justice Courts budget review and projections. Informal Meeting Minutes Monday, January 13, 2020 Page 18 of 25 ~ Supervisor Gates returned to the meeting ~ The presentation included milestones achieved over the previous year including the deployment of OnBase in the Justice Courts. Mr. Watts said there has been careful management this past year which puts the Justice Courts in a favorable position this year. He stated he has been with the County for 15 years and employee retention and salaries have always been a challenge. Informal Meeting Minutes Monday, January 13, 2020 Page 19 of 25 ~ Supervisor Chucri left the meeting ~ The above slide reviewed the changes in the various Justice Court filings from FY18 to FY19. These numbers help to track Judicial Productivity Credits (JPC), and any resulting need to adjust Justice Precinct lines to balance caseloads. ~ Supervisor Chucri returned to the meeting ~ Informal Meeting Minutes Monday, January 13, 2020 Page 20 of 25 The above slide was reviewed including the Small Claims Pilot project. The improvements from that project netted a decrease in processing time from approximately 100 days to 45 days for small claims cases. Informal Meeting Minutes Monday, January 13, 2020 Page 21 of 25 Other improvements for the Justice Courts will include a variety of technology upgrades that will help streamline the processes. Informal Meeting Minutes Monday, January 13, 2020 Page 22 of 25 In this election cycle there were five new judges and two appointments made. In addition, the Judges reported on the numbers of other new supporting personnel including Pro Tem Judges, Small Claims Hearing Officers, Civil Traffic Hearing Officers, and Mediators. The Justice Courts would like to suggest a change in name to some of the courts to eliminate confusion between the center court names and the individual courts having very similar names. ~ Supervisor Sellers left the meeting ~ Informal Meeting Minutes Monday, January 13, 2020 Page 23 of 25 The report concluded with plans that include a continuation of moving toward paperless operations, upgrades to legacy technology and upgrades to legacy equipment. Informal Meeting Minutes Monday, January 13, 2020 Page 24 of 25 6. PRESENTATION REGARDING THE FY 2021 BUDGET MARICOPA COUNTY ASSESSOR'S OFFICE Bill Wiley, Assessor's Office Tim Boncoskey, Chief Deputy, Assessor's Office (C-06-20-335-P-00) The final presentation was led by the Assessor’s Office, Tim Boncoskey, Chief Deputy Director. ~ Supervisor Sellers returned to the meeting ~ The presentation was outlined in the slide. Mr. Boncoskey said the pay for performance was important in attracting and retaining staff. Discussion continued related to the MARS Project funding for cloud services for the new program. The Assessor’s Office and Technology services will be meeting to determine the service provider and many of the details regarding cloud services and security. Supervisor Chucri asked about the Limited Property Values (LPV) increasing. Mr. Boncoskey explained that the 2021 values were recently approved by the State (FCV), however, taxes are paid on the LPV, which is limited to a 5% increase unless there is a change to the property. There are on- going canvassing projects that help keep the values consistent. The Board thanked Mr. Boncoskey for the presentation and for all the work done by the Assessor’s Office. Informal Meeting Minutes Monday, January 13, 2020 Page 25 of 25 MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Clint Hickman, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board