Extracted text (via pymupdf)
6764 characters
Office of Procurement Services GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract a CI form is valid from July 1 thru June 30th of each Fiscal Year. DEPARTMENT NAME DEPARTMENT RX# PROPOSED CONTRACT VENDOR DESCRIPTION OF GOODS OR SERVICES REQUIRED: COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.) Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. NOTE: The following are unlikely to be sufficient Competition Impracticable justifications: • Personal or department preference for a product or vendor • Department perception that the vendor is the best qualified (this should be determined through a competitive process) • Lack of department planning resulting in limited time to conduct a competitive procurement • Special incentive or deal offered (can be assessed in open and competitive solicitation) • Department convenience Grant specified (supporting documents attached) Mailing lists, subscriptions or media advertising Warranty voided if service provided by other contract vendor Other (Provide written explanation below) Other proprietary situation Brand compatibility available from only one source (no other distributors) Software license renewals, additions, or upgrades available from only one source Contact Name: Jayson Matthews Fax: 4808487040 Phone: (602) 631-4752 Zip/Postal Code: 850182328 City, State: Phoenix, AZ Address: 3200 E. Camelback Road Company: Valley of the Sun United Way (VSUW) NEED IDENTIFIED Date: 8/3//2020 REQUESTED DELIVERY Date: 9/1/2020 QUOTED PRICE: 50,000 The estimated cost of this Procurement is: ≤ $100k > $100k Is this a Technology Procurement? Yes No Valley of the Sun United Way will be conducting a Community Needs Assessment (CNA) throughout Maricopa County. The Human Services Department has been mandated by Arizona Department of Economic Security Department (DES) to provide a plan for how funds will be utilized to assist individuals impacted by the COVID pandemic. DES provided the County with CARES Act funds to assist individuals and families. The information obtained by the VSUW Community Needs Assessment will be used to effectively plan how services will be provided. Accounting String: 22CSBGCARE SEARCH A search was conducted consisting of: (check all that apply) RESULTS Describe the search from above in detail: PRICE MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence to support a Competition Impracticable determination containing an explanation of why the proposed procurement process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. Price has been fairly and reasonably established by: Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): No other searches were conducted as VSUW is currently in the process of conducting a CNA. In order to effectively measure and assess the impact of the COVID-19 pandemic on local communities, there is an urgent need to begin the CNA process as quickly as possible. A competitive bid process would require additional time that may risk the validity of the assessment results. With the recent Governor's eviction moratorium scheduled to expire on October, 31, 2020, many households are expected to be evicted and displaced. A delay in implementing the CNA would cause challenges in outreaching to low-income families in local communities to measure the full impact of the COVID-19 pandemic. Market research Other vendors contacted Public notice given, list Other no alternatives were identified no alternatives were deemed acceptable because (explain below): Comparison to previous comparable purchases from a different vendor Independent estimate Comparison to public sector contract pricing Discount off published catalog pricing Market survey Other, explain: THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed): VSUW is currently planning to conduct a CNA in Maricopa County, by providing funds to VSUW for the completion of the CNA, the Department will be able to obtain the necessary information to develop a plan to assist individuals. VSUW is better situated to conduct the CNA, as the Department does not have the staff time, and resources needed to address the urgent need for a comprehensive CNA within the limited timeframe required by DES. The resulting needs assessment report will provide information needed to effectively plan the delivery of program services that are needed during this critical time. CERTIFICATIONS I certify: 1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Department Head or Department Head Delegate Signature (Required) Office of Procurement Services Date Signature Printed Name Jacqueline Edwards Save Email Reasoning: Not Approved. Approved. Please send a Requisition to OPS to process. Date September 4, 2020 Signature Printed Name Kevin Tyne, Director OPS Jacqueline Edwards Digitally signed by Jacqueline Edwards Date: 2020.08.21 16:19:01 -07'00' Digitally signed by Kevin Tyne DN: cn=Kevin Tyne, o=Maricopa County, ou, email=kevin.tyne@maricopa.gov, c=US Date: 2020.09.04 13:26:15 -07'00'