Extracted text (via pymupdf)
179597 characters
CONSULTANT SERVICES CONTRACT
BETWEEN
MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
AND
T.Y. LIN INTERNATIONAL, INC.
FOR
SCOPING ASSESSMENT SERVICES FOR PEORIA AVE.: CITRUS ROAD TO SR 303
WORK ORDER NO. TT0576
CONTRACT NO. 2020-025
C-64-
CONSULTANT SERVICES
CONTRACT NO. 2020-025
TABLE OF CONTENTS
SECTION I SERVICES OF CONSULTANT ................................................................... 3
SECTION II PERIOD OF SERVICES .......................................................................... 3
SECTION III PAYMENTS TO THE CONSULTANT ....................................................... 4
SECTION IV THE COUNTY’S RESPONSIBILITIES ..................................................... 4
SECTION V AMENDMENTS ......................................................................................... 5
SECTION VI RECORDS ................................................................................................ 5
SECTION VII PROJECT COMPLETION ........................................................................ 5
SECTION VIII TERMINATION ........................................................................................ 5
SECTION IX OWNERSHIP OF DOCUMENTS .............................................................. 6
SECTION X COMPLIANCE WITH LAWS ............................................................... 6
SECTION XI GENERAL CONSIDERATIONS ............................................................... 8
SECTION XII SUCCESSORS AND ASSIGNS .............................................................. 9
SECTION XIII NO KICK-BACK CERTIFICATION ......................................................... 9
SECTION XIV ANTI-DISCRIMINATION PROVISION................................................... 9
SECTION XV INDEMNIFICATION.................................................................................. 9
SECTION XVI INSURANCE REQUIREMENTS ............................................................ 10
SECTION XVII INFLUENCE ........................................................................................... 12
SECTION XVIII TITLE VI ................................................................................................. 12
SECTION XIV FORCE MAJEURE ................................................................................. 12
SIGNATURE PAGE ......................................................................................................... 13
CONTRACT ATTACHMENTS
EXHIBIT A – SCOPE OF WORK
Contract No. 2020-025
Page 3 of 13
EXHIBIT B – CONSULTANT’S FEE PROPOSAL
Contract No. 2020-025
Page 4 of 13
CONSULTANT SERVICES
CONTRACT NO. 2020-025
Pursuant to the provisions of the Arizona Revised Statutes § 11-201 the Maricopa County Board of
Supervisors has the authority to enter into contracts.
The Maricopa County Department of Transportation, hereinafter called the “COUNTY”, is desirous of
having certain professional services performed in connection with Contract No. 2020-025, Peoria Ave.:
Citrus Road to SR 303, hereinafter called the “Project”, and as more fully described in Exhibit A, Scope
of Work, and in accordance with Exhibit B, Fee Proposal, attached; and T.Y. Lin International Inc.,
hereinafter called “CONSULTANT”, with its principal offices located at 60 E. Rio Salado Parkway, Suite
501, Tempe, Arizona 85021, Telephone No. (480) 968-8814, subject to the following terms and
conditions:
THEREFORE, the parties hereto mutually agree as follows:
SECTION I—SERVICES OF THE CONSULTANT
The CONSULTANT, under the general supervision of the COUNTY, Transportation Systems Management
Division, Manager, shall prepare studies, reports, surveys, plans, drawings, specifications, and cost
estimates as are necessary for the Project according to the directions and designated standards of the
COUNTY, and in accordance with Exhibit A, Scope of Work. It is understood and agreed that the COUNTY
authorized representative shall be the COUNTY Transportation Systems Management Division, Manager
or his duly authorized representative, hereinafter called the “Agent”. For purposes of this contract, the
Agent’s duly authorized representative shall be the Project Manager and he/she shall be the sole contact
for administering this contract.
The CONSULTANT shall meet periodically with the Agent so as to keep the COUNTY informed of the
progress of the work in accordance with the schedule defined in Exhibit A, Scope of Work.
The CONSULTANT shall promptly advise the Agent of any factors which develop during the Project that
would likely result in construction or design costs in excess of budgetary constraints.
SECTION II—PERIOD OF SERVICE
The CONSULTANT shall complete all work in accordance with the time requirements provided in Exhibit A,
Scope of Work, within five hundred and forty (540) CALENDAR DAYS after receipt of the Notice to
Proceed. Should extension of this contract period be necessary, and any such extension(s) continue the
date of contract performance for a time period of more than one (1) year from the original date of contract
expiration, adjustment(s) of the CONSULTANT’S fee(s) may, upon agreement by both the COUNTY and
the CONSULTANT, be made in accordance with the Consumer Price Index for Urban Consumers, Western
Division, published by the U.S. Department of Labor, Bureau of Labor Statistics, using the published edition
coinciding with the initial contract expiration date. Any such fee adjustment shall only apply to the extended
contract time period.
Contract No. 2020-025
Page 5 of 13
SECTION III—PAYMENTS TO THE CONSULTANT
The total contract amount will not exceed EIGHT HUNDRED FIFTY TWO THOUSAND SEVEN HUNDRED
AND FIFTY EIGHT DOLLARS AND NO CENTS ($852,758.00) plus any adjustments that have been
approved in writing in accordance with the Maricopa County Procurement Code.
The COUNTY will pay the CONSULTANT upon completion of the work as accepted by the COUNTY,
except that progress payments may be made as billed by the CONSULTANT based on approved monthly
progress reports subject to the limitations set forth in Exhibit A, Scope of Work. No retention shall be
withheld from the contract
The CONSULTANT shall provide back-up documentation with each invoice progress payment. The back-
up documentation shall clearly indicate the classification, hours worked, date, and employee’s name,
including sub-consultants. All backup documentation shall include copies of any sub-consultants or vendor
invoices.
With each request for payment, the CONSULTANT shall complete and provide the Maricopa County Small
Business Enterprise Program Participation Reporting Form (Attachment 1) which is included with this
contract document. Any pay application or invoice without this form attached is subject to rejection as not
being a completed pay application or invoice pursuant to the terms of the contract.
The final invoice shall be paid to the CONSULTANT, as applicable, within forty-five (45) calendar days after
A. final completion of all work per Exhibit A, Scope of Work,
B. acceptance of the work by the COUNTY,
C. the COUNTY’s receipt of the fully executed “Certificate of Performance” form (Attachment 2). Any
final invoice submitted without a Certificate of Performance is subject to rejection as not being a completed
pay application or invoice pursuant to the terms of the contract.
SECTION IV—THE COUNTY’S RESPONSIBILITIES
The COUNTY will furnish the CONSULTANT, at no cost to the CONSULTANT, the following information or
services for this Project:
A. One copy of on-hand maps, records, survey ties, benchmarks, or other data pertinent to the Project.
This does not, however, relieve the CONSULTANT of the responsibility of searching records for
additional information, for requesting specific information, or for verification of that information provided.
The COUNTY does not warrant the accuracy or comprehensiveness of any such information.
B. All available information and data relative to policies, standards, criteria, and studies, etc. impacting the
Project as identified by the CONSULTANT.
C. Available staff for consultation with the CONSULTANT during the performance of studies and plan
development in order to identify the problems, needs, and other functional aspects of the Project.
Contract No. 2020-025
Page 6 of 13
D. Prompt examination of documents submitted by the CONSULTANT and rendering of decisions
pertaining thereto in order to avoid unreasonable delay in the progress of the work by the
CONSULTANT. The COUNTY will keep the CONSULTANT advised concerning the progress of the
COUNTY’s review of work.
SECTION V—AMENDMENTS
This contract may be amended by mutual agreement of the COUNTY and the CONSULTANT.
Any alteration in the Scope of Work that will result in a substantial change in the nature of the Project so as
to materially increase or decrease the contract fee will require negotiation of an amendment to the contract
to be executed by the COUNTY and the CONSULTANT. No work shall commence on the change until the
contract amendment has been approved by the COUNTY and the Agent has notified the CONSULTANT to
proceed. It is distinctly understood and agreed that no claim for extra work performed or materials
furnished by the CONSULTANT will be allowed by the COUNTY except as provided herein, nor shall the
CONSULTANT do any work or furnish any materials not covered by this agreement unless such work is
first authorized in writing by the COUNTY in accordance with the Maricopa County Procurement Code.
Any such work or materials furnished by the CONSULTANT without such written authorization first being
given shall be at CONSULTANT’s own risk, cost, and expense. The CONSULTANT hereby agrees to
make no claim for such work or materials furnished without such written authorization.
SECTION VI—RECORDS
Records of the CONSULTANT’S expenses pertaining to this contract and records of accounts between the
COUNTY and the CONSULTANT shall be kept on a generally recognized accounting basis and shall be
available upon request to the COUNTY or its authorized representative for audit during normal business
hours.
All CONSULTANT and COUNTY procurement records shall be retained for a period of one (1) year and
disposed of in accordance with the records retention guidelines and schedules approved by the State of
Arizona Department of Library, Archives, and Public Records unless applicable Federal regulations require
a longer period of retention.
SECTION VII—PROJECT COMPLETION
If, during the course of this contract, situations arise which prevent completion within the allotted time, the
Agent may grant an extension.
SECTION VIII—TERMINATION
The COUNTY may terminate this contract at any time upon reimbursement to the CONSULTANT of
expenses that include reasonable charges for time and material for the percentage of work satisfactorily
completed and provided to the COUNTY.
The COUNTY reserves the rights to postpone, terminate, or abandon this contract for the CONSULTANT’S
failure to complete the Project on time or failure to comply with the provisions of the contract. The
COUNTY also reserves the right to terminate any or all parts of this contract for its own convenience as the
COUNTY may determine at its sole discretion.
Contract No. 2020-025
Page 7 of 13
The COUNTY hereby gives notice that pursuant to A.R.S. § 38-511 “A” this contract may be canceled
without penalty or further obligation within three (3) years after execution if any person significantly involved
in initiating, negotiating, securing, drafting, or creating a contract on behalf of the COUNTY is, at any time
while the contract or any extension of the contract is in effect, an employee or agent of any other party to
the contract in any capacity or a CONSULTANT to any other party of the contract with respect to the
subject matter of the contract. Cancellation under this section shall be effective when written notice from
the Transportation Director is received by all of the parties to the contract. In addition, the COUNTY may
recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating,
securing, drafting, or creating the contract on behalf of the COUNTY from any other party to the contract
arising as a result of the contract.
The CONSULTANT may terminate this contract in the event of nonpayment of fees as specified in
SECTION III, PAYMENTS TO THE CONSULTANT.
SECTION IX—OWNERSHIP OF DOCUMENTS
A. All original documents including, but not limited to studies, reports, tracings, drawings, physical and
computer models, estimates, field notes, investigations, design analysis, calculations, computer
software, and specifications, prepared in the performance of this contract are to be and remain the
property of the COUNTY and are to be delivered to the Agent before final payment is made to the
CONSULTANT. The COUNTY will not reuse, alter or modify these documents without noting such
modifications, alterations, or intent of their reuse, and will hold the CONSULTANT harmless from any
claims arising from such reuse, modifications, or alterations of the documents. The CONSULTANT
may retain reproducible copies of all such documents delivered to the COUNTY.
B. If the CONSULTANT retains reproducible copies of all such documents delivered to the COUNTY, the
CONSULTANT may not use those documents in regard to current or future claims or litigation against
the COUNTY brought by another party or parties unless the documents are independently produced in
accordance with a court order or procedural rules and notice of such production is given to the
COUNTY immediately and prior to their production.
C. Copies retained by the CONSULTANT, sub-consultant(s), or any related entities are governed by
Arizona Law regarding the use of public records and may not be used for commercial purpose without
additional written permission from the COUNTY and the payment of all applicable fees.
D. The COUNTY reserves the right to reuse the documents as it sees fit.
SECTION X—COMPLIANCE WITH LAWS
The CONSULTANT is required to comply with all Federal, State, and local laws, local ordinances and
regulations. The CONSULTANT’S signature on this contract certifies compliance with the provisions of the
I-9 requirements of the Immigration Reform and Control Act of 1986 for all personnel that the
CONSULTANT and any subconsultants employ to complete any Project. It is understood that the
COUNTY shall conduct itself in accordance with the provisions of the Maricopa County Procurement Code.
The CONSULTANT warrants that it is in compliance with A.R.S. §41-4401 and further acknowledges:
Contract No. 2020-025
Page 8 of 13
(1)
That the CONSULTANT and its sub-consultants, if any, warrant their compliance with all federal
immigration laws and regulations that relate to their employees and their compliance with A.R.S.
§23-214, subsection A; after December 31, 2007, every employer, after hiring an employee, shall
verify the employment eligibility of the employee through the e-verify program and shall keep a
record of the verification for the duration of the employee’s employment or at least three years,
whichever is longer.
(2)
That a breach of a warranty under subsection 1 above, shall be deemed a material breach of the
contract that is subject to penalties up to and including termination of the contracts;
(3)
That the contracting government entity retains the legal right to inspect the papers of any
CONSULTANT or sub-consultant employee who works on the contract to ensure that the
CONSULTANT or sub-consultant is complying with the warranty provided under subsection 1
above and that the CONSULTANT agrees to make all papers and employment records of said
employee(s) available during normal working hours in order to facilitate such an inspection.
(4)
That nothing herein shall make any CONSULTANT or sub-consultant an agent or employee of
the contracting government entity.
Certification Regarding Debarment and Suspension:
(1) The undersigned (authorized official signing for the CONSULTANT) certifies to the best of his or
her knowledge and belief, that the CONSULTANT, defined as the primary participant in
accordance with 45 CFR Part 76, and its principals:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal Department or agency;
(b) have not within a 3-year period preceding this Contract been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction
or contract under a public transaction; violation of Federal or State antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) are not presently indicted or otherwise criminally or civilly charged by a government entity
(Federal, State or local) with commission of any of the offenses enumerated in paragraph (2) of
this certification; and
(d) have not within a 3-year period preceding this Contract had one or more public transaction
(Federal, State or local) terminated for cause of default.
(2) Should the CONSULTANT not be able to provide this certification, an explanation as to why should
be attached to the Contact.
(3) The CONSULTANT agrees to include, without modification, this clause in all lower tier covered
transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered
transactions related to this Contract.
Contract No. 2020-025
Page 9 of 13
SECTION XI—GENERAL CONSIDERATIONS
A. The CONSULTANT shall furnish to the COUNTY for approval, the names of its key employees, and of
its subconsultants and their key employees, to be used on this Project prior to beginning the work
under this contract. Any subsequent changes are subject to the written approval of the COUNTY.
B. The CONSULTANT shall perform, with its own firm, work amounting to fifty percent (50%) or more of
the total amount of the contract value. Any deviation may be approved, in writing, at the discretion of
the Agent.
C. The failure of either party to enforce any of the provisions of this contract or to require performance of
the other party of any of the provisions hereof shall not be construed to be a waiver of such provisions,
nor shall it affect the validity of this contract or any part thereof, or the right of either party to thereafter
enforce each and every provision.
D. The CONSULTANT shall be responsible for the cost of any additional design, field layout, testing,
construction and supervision necessary to correct those errors or omissions attributable to the
CONSULTANT, and for any damage incurred by the COUNTY as a result of additional construction
costs caused by such CONSULTANT errors or omissions.
E. The fact that the COUNTY has accepted or approved the CONSULTANT’S work shall in no way
relieve the CONSULTANT’S responsibility.
F. It is mutually understood and agreed that this contract shall be governed by the laws of the State of
Arizona, both as to interpretation and performance. Any action at law, suit in equity, or judicial
proceeding for the enforcement of this contract, or any provision thereof, shall be instituted only in the
courts of the State of Arizona.
G. When this contract requires the CONSULTANT to study specific geographic areas of Maricopa County
the CONSULTANT agrees during the term of this contract and any extensions thereof that
CONSULTANT will not perform similar services for any clients other than the COUNTY within that
specific geographic area without the written authorization and approval of the Transportation Director of
the COUNTY.
H. The CONSULTANT agrees that it, its principals, employees, sub-consultants, agents and assigns,
shall not accept employment as CONSULTANTS, expert witnesses or otherwise in any pending or
contemplated litigation against the COUNTY during the term of this contract and any extensions thereof
without the written authorization and approval of the Transportation Director of the COUNTY.
I. The CONSULTANT agrees that it, its principals, employees, sub-consultants, agents and assigns,
shall not accept employment as CONSULTANTS, expert witnesses or otherwise in any future litigation
against the COUNTY in regard to the subject matter of this contract without the written authorization
and approval of the Transportation Director of the COUNTY.
J. It is understood that the COUNTY shall have the right to seek and obtain in any court of competent
jurisdiction an injunction to restrain a violation or alleged violation by the CONSULTANT, its principals,
employees, sub-consultants, agents or assigns, of the provisions of G., H., and I. of this section or of
the provisions of B. of Section IX, and the right of action for full damages at law, in addition to any other
Contract No. 2020-025
Page 10 of 13
remedies provided by this contract. In no case shall a waiver by the COUNTY of the right to seek relief
under this provision constitute a waiver of any other or further violation.
K. The CONSULTANT shall incorporate stormwater quality best management practices (BMPs) in the
design of the project and comply with the Maricopa County Stormwater Quality Management and
Discharge Control Regulation, the Maricopa County Drainage Policies and Standards, and the
Maricopa County Drainage Regulations, using guidance from the Maricopa County Drainage Design
Manual, Vol. III, Erosion Control.
L. Written Certification Pursuant to A.R.S. § 35-393.01. If CONSULTANT engages in for-profit activity and
has 10 or more employees, and if this Agreement has a value of $100,000 or more, CONSULTANT
certifies it is not currently engaged in, and agrees for the duration of this Agreement to not engage in,
a boycott of goods or services from Israel. This certification does not apply to a boycott prohibited by 50
U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. § 4842.
SECTION XII—SUCCESSORS AND ASSIGNS
This contract shall not be assigned by either party without prior written approval of the other except that the
CONSULTANT may use in the performance of this contract without prior approval of the COUNTY,
personnel or services of its related entities and affiliated companies as if they were an integral part of the
CONSULTANT; and it shall extend to and be binding upon the heirs, executors, administrators, successors
and assigns of the parties hereto.
SECTION XIII—NO KICK-BACK CERTIFICATION
The CONSULTANT warrants that no person has been employed or retained to solicit or secure this
contract upon any agreement or understanding for a commission, percentage, brokerage, or contingent fee;
and that no member of the Board of Supervisors or any employee of the COUNTY has any interest,
financially or otherwise, in the CONSULTANT’S firm.
For breach or violation of this warranty, the COUNTY shall have the right to annul this contract without
liability, or at its discretion, to deduct from the contract price or consideration, the full amount of such
commission, percentage, brokerage, or contingent fee.
SECTION XIV—ANTI-DISCRIMINATION PROVISION
The COUNTY will endeavor to ensure in every way possible that small business enterprises shall have
every opportunity to participate in providing professional services, purchased goods, and contractual
services to the COUNTY without being discriminated against on the grounds of race, religion, gender, age,
disability, or national origin.
The CONSULTANT agrees not to discriminate against any employee or applicant for employment because
of race, religion, gender, age, disability, or national origin, and further agrees not to engage in any unlawful
employment practices. The CONSULTANT further agrees to insert the foregoing provisions in all
subcontracts hereunder.
Contract No. 2020-025
Page 11 of 13
SECTION XV—INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall defend, indemnify, and hold harmless
COUNTY, its agents, representatives, officers, directors, officials, and employees from and against all
claims, damages, losses and expenses, including reasonable attorney fees and court costs, but only to the
extent caused by the negligence, reckless or intentional wrongful conduct of the consultant or others
persons employed or used by the consultant in the performance of the contract or subcontract. “Other
persons employed or used” means a subconsultant to a consultant or design professional in any tier, or any
other person or entity who performs work or design professional services, or provides labor, services,
materials or equipment in connection with the contract.
The amount and type of insurance coverage requirements set forth herein will in no way be construed as
limiting the scope of the indemnity in this paragraph. The scope of this indemnification does not extend to
the sole negligence of COUNTY.
SECTION XVI - INSURANCE REQUIREMENTS
CONSULTANT, at CONSULTANT'S own expense, shall purchase and maintain the herein stipulated
minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a
current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be
purchased from a company or companies, which are authorized to do business in the State of Arizona,
provided that said insurance companies meet the approval of COUNTY. The form of any insurance policies
and forms must be acceptable to COUNTY.
All insurance required herein shall be maintained in full force and effect until all work or service required to
be performed under the terms of the Contract is satisfactorily completed and formally accepted. Failure to
do so may, at the sole discretion of COUNTY, constitute a material breach of this Contract.
CONSULTANT’S insurance shall be primary insurance as respects COUNTY, and any insurance or self-
insurance maintained by COUNTY shall not contribute to it.
Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an
insurance policy warranty shall not affect the COUNTY’S right to coverage afforded under the insurance
policies.
The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such
deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to
COUNTY under such policies. CONSULTANT shall be solely responsible for the deductible and/or self-
insured retention and COUNTY, at its option, may require CONSULTANT to secure payment of such
deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit.
COUNTY reserves the right to request and to receive, within 10 working days, certified copies of any or all
of the herein required insurance policies and/or endorsements. COUNTY shall not be obligated, however,
to review such policies and/or endorsements or to advise CONSULTANT of any deficiencies in such
policies and endorsements, and such receipt shall not relieve CONSULTANT from, or be deemed a waiver
of COUNTY’S right to insist on strict fulfillment of CONSULTANT’S obligations under this Contract.
Contract No. 2020-025
Page 12 of 13
The insurance policies required by this Contract, except Workers’ Compensation, and Errors and
Omissions, shall name COUNTY, its agents, representatives, officers, directors, officials and employees as
Additional Insureds.
The policies required hereunder, except Workers’ Compensation, and Errors and Omissions, shall contain
a waiver of transfer of rights of recovery (subrogation) against COUNTY, its agents, representatives,
officers, directors, officials and employees for any claims arising out of CONSULTANT’S work or service.
CONSULTANT is required to procure and maintain the following coverages indicated by a checkmark:
1.
Commercial General Liability. Commercial General Liability insurance and, if necessary,
Commercial Umbrella insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000
General Aggregate Limit. The policy shall include coverage for bodily injury, broad form
property damage, personal injury, products and completed operations and blanket
contractual coverage, and shall not contain any provision which would serve to limit third
party action over claims. There shall be no endorsement or modification of the CGL limiting
the scope of coverage for liability arising from explosion, collapse, or underground property
damage.
2.
Automobile Liability. Commercial/Business Automobile Liability insurance and, if
unnecessary, Commercial Umbrella insurance with a combined single limit for bodily injury
and property damage of not less than $2,000,000 each occurrence with respect to any of
the CONSULTANT’S owned, hired, and non-owned vehicles assigned to or used in
performance of the CONSULTANT’S work or services under this Contract.
3.
Workers’ Compensation. Workers’ Compensation insurance to cover obligations
imposed by federal and state statutes having jurisdiction of CONSULTANT’S employees
engaged in the performance of the work or services under this Contract; and Employer’s
Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for
each employee, and $1,000,000 disease policy limit.
CONSULTANT waives all rights against COUNTY and its agents, officers, directors and
employees for recovery of damages to the extent these damages are covered by the
Workers’ Compensation and Employer’s Liability or commercial umbrella liability insurance
obtained by CONSULTANT pursuant to this agreement.
4.
Errors and Omissions Insurance.
Errors and Omissions insurance and, if
necessary, Commercial Umbrella insurance, which will insure and provide coverage for
errors or omissions of the CONSULTANT, with limits of no less than $2,000,000 for each
claim.
CERTIFICATES OF INSURANCE
Prior to commencing work or services under this Contract, CONSULTANT shall furnish COUNTY with
Certificates of Insurance in a form acceptable to COUNTY, or formal endorsements as required by the
Contract in the form provided by the COUNTY, issued by CONSULTANT’S insurer(s), as evidence that
policies providing the required coverages, conditions and limits required by this Contract are in full force
and effect. Such certificates shall identify this contract number and title.
Contract No. 2020-025
Page 13 of 13
In the event any insurance policy(ies) required by this contract is (are) written on a “claims made” basis,
coverage shall extend for two years past completion and acceptance of CONSULTANT’S work or services
and as evidenced by annual Certificates of Insurance.
If a policy does expire during the life of the Contract, a renewal certificate must be sent to COUNTY fifteen
(15) days prior to the expiration date.
CANCELLATION AND EXPIRATION NOTICE
Insurance required herein shall not expire, be canceled, or materially changed without thirty (30) days prior
written notice to COUNTY.
SECTION XVII – INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an employee
or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds
for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
1. A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or
educational passes or tickets, or any type valuable contribution or subsidy,;
2. That is offered or given with the intent to influence a decision, obtain a contract, garner favorable
treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement
Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County
Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.
SECTION XVIII – TITLE VI
The Maricopa County Department of Transportation, in accordance with the provisions of Title VI of the
Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. §§ 2000d-4) and the Regulations, hereby notifies all
bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to
this invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
SECTION XIX – FORCE MAJEURE
Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of
any loss or damage resulting from any delay or failure to perform all or any part of this contract, if such
delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without
negligence of the parties. Such events, occurrences, or causes will include acts of God/nature (including
fire, flood, earthquake, storm, hurricane, or other natural disaster), war, invasion, act of foreign enemies,
hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or
usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage,
embargo, labor dispute, strike, and interruption or failure of electricity or telecommunication service.
Contract No. 2020-025
Page 14 of 13
Each party, as applicable, shall give the other party notice of its inability to perform and particulars in
reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and
remove, as soon as practicable, the cause of its inability to perform or comply.
The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that
reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-
excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood
or actual occurrence which would justify such an assertion, so that other prudent precautions could be
contemplated.
(END OF SECTION)
Contract No. 2020-025
Page 15 of 13
In WITNESS WHEREOF, the parties herein have executed this Contract.
T.Y. LIN INTERNATIONAL INC.
By_____________________________
Principal of the Firm
_______________________________
Printed Name
_______________________________
Title
_______________________________
Date
_______________________________
Tax Identification Number
COUNTY OF MARICOPA, ARIZONA
RECOMMENDED BY
By_______________________________
Jennifer Toth, P.E.
Transportation Director/County Engineer
Date______________________________
LEGAL REVIEW
ACCEPTED AND APPROVED
Approved as to form and within the
Powers and authority granted under the
By_______________________________
Laws of the State of Arizona to
Chairman, Board of Supervisors
Maricopa County.
ATTEST
____________________________________
________________________________________
Deputy County Attorney
Clerk of the Board
Date_________________________________
Date_____________________________________
Contract No. 2020-025
CONSULTANT SERVICES
ATTACHMENTS
1.
Maricopa County Small Business Participation Reporting Form
2.
Certificate of Performance
3.
Certificate of Insurance
4.
Title VI Assurances
5.
Consultant Payment Request Form
Contract No. 2020-025
Attachment 1
Maricopa County Small Business Enterprise Program
Participation Reporting Form
This form is to be submitted with each pay application or invoice. Any pay application or invoice without this
form attached is subject to rejection as not being a completed pay application or invoice pursuant to the terms
of the contract.
_____________________________
___________________________________
Name of Prime Consultant/Contractor
Contract No.
_____________________________
___________________________________
Contact Person
Project No.
_____________________________
$__________________________________
Street Address
Amount of this Pay Application/Invoice
_____________________________
City, State ZIP
Complete below with information on the SBE firms utilized as subconsultants/subcontractors for this pay
application/invoice. If work was self-performed and your firm, as the prime, is an SBE firm pursuant to A.R.S.
§ 41-1001, et seq., then you may list your firm as the SBE firm.
SBE Firm Name
SBE Firm Address
Type of Work
Performed
$ Pd to SBE this
App/Inv
$
$
$
$
$
$
$
$
$
$
□ A mark in this box certifies that no SBE firms were utilized as the prime, subconsultant or
subcontractor with respect to this pay application/invoice.
Date: ___________________
___________________________________________
Signature
___________________________________________
Printed Name & Telephone Number
Contract No. 2020-025
Attachment 2
PERFORMANCE AND PAYMENT OF ALL CLAIMS
ENGINEERING CONTRACTS
__
hereby certifies to the Maricopa County Department of Transportation
(Name of Signer)
(MCDOT) that all lawful claims for labor, rental of equipment, material used, and any other claims by T.Y. Lin
International, Inc., or its subconsultants in connection with the project described in MCDOT Contract No. 2020-025,
have been paid.
TY Lin International, Inc., understands that with receipt of payment for any previously invoiced amounts, plus any
retained monies, that this is a settlement of all claims of every nature and kind against MCDOT arising out of the
performance of MCDOT’s Contract No. 2020-025 relating to the material, equipment and work covered in and
required by the contract.
The undersigned hereby certifies that to his/her knowledge, no contractual disputes exist in regard to this contract and that
he/she has no knowledge of any pending or potential claims in regard to this contract.
Upon submission of this document and a separate invoice for any retained funds to MCDOT, invoice processing will be
completed within sixty (60) calendar days.
State of Arizona
)
)§
County of Maricopa
)
Signed this _______ day of
, 20
.
Signature
Title
Subscribed and Sworn to before me this
day of
, 20
.
Notary Public
My Commission Expires:
Maricopa County Department of Transportation
Title VI Assurances
The Maricopa County Department of Transportation (herein referred to as the “Recipient”), HEREBY
AGREES THAT, as a condition to receiving any Federal financial assistance from the U.S. Department of
Transportation (DOT), through Federal Highway Administration and Arizona Department of Transportation,
is subject to and will comply with the following:
Statutory/Regulatory Authorities
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin);
• 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs of the Department of
Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);
• 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the
Civil Rights Act of 1964);
The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,”
respectively.
General Assurances
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda
and/or guidance, the Recipient hereby gives assurances that it will promptly take any measures necessary to
ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded
from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any
program or activity,” for which the Recipient receives Federal financial assistance from DOT,
including the Federal Highway Administration.
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI
and other Non-discrimination requirements (The Age Discrimination Act of 1975, and Section 504 of the
Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these non-
discrimination statutes and requirements to include all programs and activities of the Recipient, so long as
any portion of the program is Federally assisted.
DocuSign Envelope ID: BFD9DAC0-A5B8-4A2A-9993-378C715944EE
Specific Assurances
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the
following Assurances with respect to its Federal Aid Highway Program.
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in §§ 21.23 (b) and
21.23 (e) of 49 C.F.R. § 21 will be (with regard to an “activity”) facilitated, or will be (with regard to
a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all
requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For
Proposals for work, or material subject to the Acts and the Regulations made in connection with all
Federal Aid Highway Program and, in adapted form, in all proposals for negotiated agreements
regardless of funding source:
“The Maricopa County Department of Transportation, in accordance with the provisions of
Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. §§ 2000d-4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an
award.”
3. The Recipient will insert the clauses of Appendix A and E of this Assurance in every contract or
agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of Appendix B of this Assurance, as a covenant running with
the land, in any deed from the United States effecting or recording a transfer of real property,
structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility or part of a
facility, the Assurance will extend to the entire facility and facilities operated in connection
therewith.
6. That where the Recipient receives Federal financial assistance in the form, or for the acquisition of
real property or an interest in real property, the Assurance will extend to rights to space on, over, or
under such property.
7. That the Recipient will include the clauses set forth in Appendix C and Appendix D of this
Assurance, as a covenant running with the land, in any future deeds, leases, licenses, permits, or
similar instruments entered into by the Recipient with other parties:
DocuSign Envelope ID: BFD9DAC0-A5B8-4A2A-9993-378C715944EE
a. for the subsequent transfer of real property acquired or improved under the applicable
activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired
or improved under the applicable activity, project or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is
extended to the program, except where the Federal financial assistance is to provide, or is in the form
of, personal property, or real property, or interest therein, or structures or improvements thereon, in
which case the Assurance obligates the Recipient, or any transference for the longer of the following
periods:
a. the period during which the property is used for a purpose for which the Federal financial
assistance is extended, or for another purpose involving the provision of similar services or
benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the
Secretary of Transportation or the official whom he/she delegates specific authority to give
reasonable guarantee that it, other recipients, sub-recipients, sub-grantees, contractors,
subcontractors, consultants, transferees, successors in interest, and other participants of Federal
financial assistance under such program will comply with all requirements imposed or pursuant to the
Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any
matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, Maricopa County Department of Transportation also agrees to comply (and
require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply)
with all applicable provisions governing Federal Highway Administration or Arizona Department of
Transportation access to records, accounts, documents, information, facilities, and staff. You also recognize
that you must comply with any program or compliance reviews, and/or complaint investigations conducted
by the Federal Highway Administration or Arizona Department of Transportation. You must keep records,
reports, and submit the material for review upon request to Federal Highway Administration, Arizona
Department of Transportation, or its designee in timely, complete, and accurate way. Additionally, you must
comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or
detailed in program guidance.
DocuSign Envelope ID: BFD9DAC0-A5B8-4A2A-9993-378C715944EE
Maricopa County Department of Transportation gives this ASSURANCE in consideration of and for
obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid
and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of
Transportation under the Federal Highway Administration and Arizona Department of Transportation. This
ASSURANCE is binding on Arizona, other recipients, sub-recipients, sub-grantees, contractors,
subcontractors and their subcontractors, transferees, successors in interest, and any other participants in the
Federal Aid Highway Program The person(s) signing below is authorized to sign this ASSURANCE on
behalf of the Recipient.
Maricopa County Department of Transportation
(Name of Recipient)
by _____________________________________________ DATED ________________________
(Signature of Authorized Official)
Attachments
Appendices A, B, C, D, E
DocuSign Envelope ID: BFD9DAC0-A5B8-4A2A-9993-378C715944EE
8/4/2020
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees and successors in interest
(hereinafter referred to as the “contractor”) agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the
Acts and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S.
Department of Transportation, Federal Highway Administration or the Arizona Department of
Transportation, as they may be amended from time to time, which are herein incorporated by reference
and made a part of this contract.
2. Nondiscrimination: The contractor, with regard to the work performance by it during the contract, will
not discriminate on the grounds of race, color, or national origin in the selection and retention of
subcontractors, including procurements of materials and leases of equipment. The contractor will not
participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations,
including employment practices when the contract covers any activity, project, or program set forth in
Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the contractor for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the contractor of the contractor’s obligations under
this contract and the Acts and Regulations relative to Non-discrimination on the grounds of race, color, or
national origin.
4. Information and Reports: The contractor will provide all information and reports required by the Acts,
the Regulations, and directives issued pursuant thereto and will permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Recipient, the
Federal Highway Administration or Arizona Department of Transportation to be pertinent to ascertain
compliance with such Acts, Regulations, and instructions. Where any information required of a contractor
is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will
so certify to the Recipient, the Federal Highway Administration, or Arizona Department of
Transportation, as appropriate, and will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the Federal Highway
Administration or Arizona Department of Transportation, may determine to be appropriate, including, but
not limited to:
a. withholding payments to the contractor under the contract until the contractor complies;
and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the
Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect
to any subcontract or procurement as the Recipient, the Federal Highway Administration, or Arizona
Department of Transportation may direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a
subcontractor or supplier because of such direction, the contractor may request the Recipient to enter into
any litigation to protect the interests of the Recipient. In addition, the contractor may request the United
States to enter into the litigation to protect the interests of the United States.
DocuSign Envelope ID: BFD9DAC0-A5B8-4A2A-9993-378C715944EE
APPENDIX B: CLAUSES FOR DEEDS TRANSFERRING UNITED
STATES PROPERTY
The following clauses will be included in deeds effecting or recording the transfer of real property,
structures, or improvements thereon, or granting interest therein from the United States pursuant to the
provisions of Assurance 4.
NOW, THEREFORE, the U.S. Department of Transportation as authorized by law and upon the condition that
Maricopa County Department of Transportation will accept title to the lands and maintain the project constructed
thereon in accordance with Title 23, United States Code the Regulations for the Administration of Federal Aid for
Highways, and the policies and procedures prescribed by the Arizona Department of Transportation, Federal
Highway Administration and the U.S. Department of Transportation in accordance and in compliance with all
requirements imposed by Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A,
Office of the Secretary, Part 21, Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252;42 42 U.S.C. § 2000d to 2000d-4), does hereby remise, release, quitclaim and convey unto the Maricopa
County Department of Transportation all the right, title and interest of the U.S. Department of Transportation in
and to said lands described in Exhibit A attached hereto and made a part hereof.
(HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto Maricopa County Department of Transportation
and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein
contained as follows, which will remain in effect for the period during which the real property or structures are
used for a purpose for which Federal financial assistance is extended or for another purpose involving the
provision of similar services or benefits and will be binding on the Maricopa County Department of
Transportation, its successors and assigns.
The Maricopa County Department of Transportation, in consideration of the conveyance of said lands and
interests in lands, does hereby covenant and agree as a covenant running with the land for itself, its successors
and assigns, that (1) no person will on the grounds of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility
located wholly or in part on, over, or under such lands hereby conveyed [.] [and]* (2) that the Maricopa County
Department of Transportation will use the lands and interests in lands and interests in lands so conveyed, in
compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, U.S.
Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally-
assisted programs of the U.S. Department of Transportation, Effectuation of Title VI of the Civil Rights Act of
1964, and as said Regulations and Acts may be amended, [and (3) that in the event of breach of any of the above-
mentioned non-discrimination conditions, the Department will have a right to enter or re-enter said lands and
facilities on said land, and that above described land and facilities will thereon revert to and vest in and become
the absolute property of the U.S. Department of Transportation and its assigns as such interest existed prior to this
instruction].*
*Reverter clause and related language to be used only when it is determined that such a clause is necessary in
order to make clear the purpose of Title VI.
DocuSign Envelope ID: BFD9DAC0-A5B8-4A2A-9993-378C715944EE
APPENDIX C: CLAUSES FOR TRANSFER OF REAL PROPERTY
ACQUIRED OR IMPROVED UNDER THE ACTIVITY, FACILITY, OR
PROGRAM
The following clauses will be included in deeds, licenses, leases, permits, or similar instruments entered
into by the Maricopa County Department of Transportation pursuant to the provisions of Assurance
7(a):
A. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby
covenant and agree [in the case of deeds and leases add “as a covenant running with the land”] that:
1. In the event facilities are constructed, maintained, or otherwise operated on the property
described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S. Department
of Transportation activity, facility, or program is extended or for another purpose involving
the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) will
maintain and operate such facilities and services in compliance with all requirements imposed
by the Acts and Regulations (as may be amended) such that no person on the grounds of race,
color, or national origin, will be excluded from participation in, denied the benefits of, or be
otherwise subjected to discrimination in the use of said facilities,
B. With respect to licenses, leases, permits, etc., in the event of breach of any of the above
Nondiscrimination covenants, Maricopa County Department of Transportation will have the right to
terminate the (lease, license, permit, etc.) and to enter, re-enter, and repossess said lands and facilities
thereon, and hold the same as if the (lease, license, permit, etc.) had never been made or issued.*
C. With respect to licenses, leases, permits, etc., in the event of breach of any of the above
Nondiscrimination covenants, Maricopa County Department of Transportation will have the right to
enter or re-enter the lands and facilities thereon, and the above described lands and facilities will
there upon revert to and vest in and become the absolute property of the Maricopa County
Department of Transportation and its assigns*.
*Reverter clause and related language to be used only when it is determined that such a clause is necessary to
make clear the purpose of Title VI.
DocuSign Envelope ID: BFD9DAC0-A5B8-4A2A-9993-378C715944EE
APPENDIX D: CLAUSES FOR CONSTRUCTION/USE/ACCESS TO
REAL PROPERTY ACQUIRED UNDER THE ACTIVITY, FACILITY OR
PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar instruments/agreements
entered into by Maricopa County Department of Transportation pursuant to the provisions of
Assurance 7(b):
A. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby
covenant and agree (in the case of deeds and leases add, “as a covenant running with the land”) that
(1) no person on the ground of race, color, or national origin, will be excluded from participation in,
denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that
in the construction of any improvements on, over, or under such land, and the furnishing of services
thereon, no person on the ground of race, color, or national origin, will be excluded from
participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the
(grantee, licensee, lessee, permittee etc.) will use the premises in compliance with all other
requirements imposed by or pursuant to the Acts and Regulations, as amended set forth in this
Assurance.
B. With respect to (licenses, leases, permits, etc.), in the event of breach of any of the above
Nondiscrimination covenants, Maricopa County Department of Transportation will have the right to
terminate the (license, permit, etc., as appropriate) and to enter or re-enter or re-enter and repossess
said land and the facilities thereon, and hold the same as if said (license, permit, etc., as appropriate)
had never been made or issued.*
C. With respect to deeds, in the event of breach of any of the above Non-discrimination covenants,
Maricopa County Department of Transportation will there upon revert to and vest in and become the
absolute property of Maricopa County Department of Transportation and its assigns.*
*Reverter clause and related language to be used only when it is determined that such a clause is necessary
in order to make clear the purpose of Title VI.
DocuSign Envelope ID: BFD9DAC0-A5B8-4A2A-9993-378C715944EE
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the “contractor”) agrees to comply with the following
nondiscrimination statutes and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin): and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because
of Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or
activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors, whether such programs or activities are Federally funded
or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of
public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, which ensures discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of
limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable
steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to
74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1687 et seq).
DocuSign Envelope ID: BFD9DAC0-A5B8-4A2A-9993-378C715944EE
Contract No. 2020-025
An interactive Consultant Payment Request Form is available on the
Maricopa County Department of Transportation website:
http://www.mcdot.maricopa.gov/procurement/forms.aspx
EXHIBIT A
SCOPE OF WORK
CONTRACT NO. 2020-025
PEORIA AVE.: CITRUS ROAD TO SR 303
TT0576
Scope of Services – Project
Specific
Scoping Assessment Services
PEORIA AVE: CITRUS RD TO SR 303
Consultant:
T.Y. Lin International
Project No:
Contract No.:
TT0576
2020-025
Maricopa County
Department of Transportation
2901 W. Durango Street
Phoenix, AZ 85009
OCTOBER 2020
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 2 of 31
Table of Contents
SCOPE OF SERVICES – PROJECT SPECIFIC .............................................................................. 6
Project Overview .............................................................................................................................. 6
Project Location ............................................................................................................................ 6
Project Background ....................................................................................................................... 6
Project Purpose ............................................................................................................................. 6
Length of Services ............................................................................................................................ 6
SECTION 100
PROJECT MANAGEMENT .................................................................................. 6
100.1
Project Work Plan ........................................................................................................ 6
100.1.3
Matrix of Responsibilities ............................................................................................ 6
100.1.4
Matrix of Deliverables ................................................................................................. 7
100.1.5
Communication Plan ................................................................................................. 12
100.2
Project Initiation ........................................................................................................ 13
100.3
Kick-Off Meeting ...................................................................................................... 13
100.3.1
Schedule and Prepare for Kick-Off Meeting ................................................................ 13
100.4
Design Criteria .......................................................................................................... 14
100.5
Design Exceptions ..................................................................................................... 14
100.5.1
Identify Design Exceptions ......................................................................................... 14
100.5.2
Submit Design Exceptions ....................................................................................... 15
100.5.3
Approve Design Exceptions ........................................................................................ 15
100.6
Project Progress Meetings .......................................................................................... 15
100.6.4
Progress Meetings ...................................................................................................... 15
100.7
Determine VE Study Recommendation ....................................................................... 15
100.8
Field Walk with Project Team..................................................................................... 15
100.9
Project Implementation and Master Schedule .............................................................. 16
100.10
Project Delivery Method Recommendation ................................................................. 16
100.11
Team Input for Seasonal Limitations........................................................................... 16
100.12
Project Administration ................................................................................................ 16
100.13
Quality Assurance/Control .......................................................................................... 16
SECTION 200
DATA ACQUISITION.......................................................................................... 16
200.1
Project Research/Data Collection ................................................................................ 16
200.1.1
Photo Log ................................................................................................................... 17
200.1.2
As-Built/Record Drawings .......................................................................................... 17
200.1.3
Prior Studies and Documentation ............................................................................... 17
200.1.4
Improvement Plans ..................................................................................................... 17
200.1.5
Technical Reports ....................................................................................................... 17
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 3 of 31
200.1.6
Utility As-Builts/Records Drawings............................................................................. 17
200.1.7
Right-of-Way .............................................................................................................. 17
200.1.8
Traffic Data ................................................................................................................ 17
200.2
Review Acquired Data ................................................................................................ 17
200.3
Identify Additional Information Needs ........................................................................ 17
200.4
Site Visit and Project Research ................................................................................... 17
SECTION 300
SURVEY AND MAPPING.................................................................................... 18
300.1
Results of Survey, Section Control, Exst R/W Base Map ............................................ 18
300.1.1
Request Aerial Mapping ............................................................................................. 18
300.2
Establish Coordinate System per RDM ....................................................................... 18
300.3
Supplemental Field Survey ......................................................................................... 18
SECTION 400
PROJECT COORDINATION .............................................................................. 18
400.1
Stakeholder Meetings ................................................................................................ 18
400.1.1
Agenda ....................................................................................................................... 18
400.1.2
Attendance .................................................................................................................. 19
400.1.3
Meeting Notes ............................................................................................................. 19
400.2
Public Involvement Plan ............................................................................................ 19
400.3
Public Involvement Activities .................................................................................... 19
400.4
Public Involvement Summary .................................................................................... 19
400.5
Public Meeting Summary and Comments ................................................................... 19
400.9
Intergovernmental and Maintenance Agreements Identification.................................. 19
SECTION 500
UTILITIES AND RAILROAD ............................................................................. 20
500.1
Verification of Existing Utility Base Map ................................................................... 20
500.2
Utility and Railroad Conflict Identification ................................................................. 20
500.2.1 Utility Potholing .............................................................................................................. 20
500.2.2 Utility Adjustments and Relocations................................................................................. 20
500.3
Utility Prior Rights ..................................................................................................... 21
500.4
Utility Company Review of Recommended Alternative .............................................. 21
500.5
Pothole Data on Plans, Profiles and Cross-Sections ..................................................... 21
500.6
Proposed Utility Data on Plans, Profiles and Cross-Sections ....................................... 21
500.7
Utility Relocation Concepts with R/W and Easement Requirements ............................ 21
500.8
Private Irrigation Relocation Concepts ........................................................................ 21
500.9
Utility Relocation Cost Estimates and Schedule .......................................................... 21
500.10
Utility Coordination Meetings..................................................................................... 21
500.10.1 Agenda .......................................................................................................................... 22
500.10.2 Attendance..................................................................................................................... 22
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 4 of 31
500.10.3 Meeting Notes................................................................................................................ 22
SECTION 700
ALTERNATIVE ANALYSIS ............................................................................... 22
700.1
Conceptual Alternatives Plans Development ............................................................... 22
700.1.1 Conceptual Typical Section & Access Control Alternative Roll Plots ............................... 22
700.1.2 Conceptual Intersection Alternative Exhibits (sub-consultant) ......................................... 22
700.1.3 Conceptual Drainage Alternative Roll Plots .................................................................... 22
700.2
Candidate Alternative Plans Development .................................................................. 23
700.2.1 Candidate Alternative Plans ............................................................................................ 23
700.2.2 Candidate Intersection Alternative Plans (sub-consultant) ............................................... 23
700.3
Evaluation Criteria Matrix .......................................................................................... 23
700.3.1
Typical Section Alternative Evaluation Matrix ........................................................... 24
700.3.2
Intersection Alternatives Evaluation Matrix ................................................................ 24
700.3.3
Access Control Alternatives Evaluation Matrix ........................................................... 24
700.3.4
Drainage Alternatives Evaluation Matrix .................................................................... 24
700.4
Evaluate Candidate Alternatives ................................................................................. 24
700.4.1
Develop Evaluation Criteria Matrix ............................................................................ 24
700.4.2
Update Evaluation Criteria Matrix ............................................................................. 24
700.5
Select Recommended Alternative – Project Team ....................................................... 24
700.6
Approve Recommended Alternative – Management Committee .................................. 25
700.6.1
Prepare for Meeting ................................................................................................... 25
700.6.2
Attend Meeting ........................................................................................................... 25
700.6.3
Recommended Alternative Approval – Management Committee .................................. 25
700.6.4
Meeting Summary ....................................................................................................... 25
700.7
Draft Scoping and Design Report (SDR) Submittal (with TMs)................................... 25
700.7.1
SDR ............................................................................................................................ 25
700.7.2
Scoping Plans ............................................................................................................. 27
700.7.2.1
Face Sheet .............................................................................................................. 27
700.7.2.2
General Notes ......................................................................................................... 27
700.7.2.3
Typical Section ........................................................................................................ 27
700.7.2.4
Quantity Summary................................................................................................... 27
700.7.2.5
Geometric Control .................................................................................................. 27
700.7.2.6
Roadway Plan & Profile Sheets ............................................................................... 27
700.7.2.7
Intersection Detail Sheets ........................................................................................ 27
700.7.2.8
Driveway Details .................................................................................................... 27
700.7.2.9
Median Detail Sheets .............................................................................................. 27
700.7.2.10
Sidewalk Details...................................................................................................... 27
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 5 of 31
700.7.2.11
Storm Drain Plan & Profile Sheets .......................................................................... 27
700.7.2.12
Storm Drain Connector Pipe Profiles ...................................................................... 27
700.7.2.13
Culvert Plan & Profile Sheets ................................................................................. 27
700.7.2.14
Channel Plan & Profile Sheets ................................................................................ 27
700.7.2.15
Retention Basin Plans ............................................................................................. 27
700.7.2.16
Drainage Details ..................................................................................................... 27
700.7.2.17
Signing & Pavement Marking Cover Sheet .............................................................. 27
700.7.2.18
Signing & Pavement Marking General Notes .......................................................... 27
700.7.2.19
Signing & Pavement Marking Plans ........................................................................ 28
700.7.2.20
Construction Phasing Plans .................................................................................... 28
700.7.2.21
Traffic Signal or Roundabout Plan .......................................................................... 28
700.7.2.22
Pole & Conductor Schedule .................................................................................... 28
700.7.2.23
ITS Plans ................................................................................................................ 28
700.7.2.24
ITS Details .............................................................................................................. 28
700.7.3
Cross-Sections ............................................................................................................ 28
700.7.4
Cost Estimate ............................................................................................................. 28
700.8
Constructability Review.............................................................................................. 28
700.9
Final Scoping Document – Final Scoping Plans Submittal .......................................... 28
SECTION 800 TECHNICAL MEMORANDA AND REPORTS .................................................... 28
800.1
Drainage Report......................................................................................................... 28
800.1.1.1
Prepare and Submit Initial Drainage Concepts........................................................ 29
800.1.1.2
Update and Submit Preliminary Drainage Report ................................................... 29
800.1.132
Update and Submit Final Drainage Report .............................................................. 29
800.1.1.4
Update and Submit Sealed Drainage Report ............................................................ 30
800.2 Geotechnical Investigation and Recommendations ................................................................. 30
800.3 Alternatives Analysis ............................................................................................................. 30
800.3.1
Prepare and Submit Preliminary Alternatives Analysis Technical Memorandum ........ 30
800.3.2
Prepare and Submit Sealed Alternatives Analysis Technical Memorandum ................ 30
SECTION 1200 SUBMITTALS ........................................................................................................ 31
1200.1
Project Submittals ...................................................................................................... 31
List of Tables
Table 1 – Matrix of Responsibilities ...................................................................................................... 7
Table 2 – Matrix of Deliverables ........................................................................................................... 8
Table 3 – Contact Table ...................................................................................................................... 12
Table 4 – Example Design Criteria ...................................................................................................... 14
Table 5 – Project Submittals Table ...................................................................................................... 31
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 6 of 31
SCOPE OF SERVICES – PROJECT SPECIFIC
Project Overview
Project Location
The project is located along Peoria Avenue between Citrus Road and SR 303 within unincorporated
Maricopa County as well as the City of Surprise and City of Glendale jurisdictions (approximately 1.5
miles). Improvements along Citrus Road, 175th Avenue, and Cotton Lane are also anticipated to connect
existing roadways to proposed improvements.
Project Background
MCDOT initially identified Peoria Avenue from Citrus Rd to Cotton Ln for consideration of improvement
to the previously unpaved roadway for dust mitigation improvements. A scoping study was started but
due to adjacent development within City of Surprise jurisdiction on the north side of Peoria Ave, the north
half of the roadway has since been paved. The previous scoping study was paused to address development
changes, County Resident input, and the desire to evaluate additional access management and intersection
alternatives, such as roundabouts.
Project Purpose
The purpose of this roadway project is to determine the improvements needed to address future capacity
needs; drainage needs connecting to SR 303L; and access management along the corridor. Currently, 11
direct access points exist on the south side of Peoria Avenue between Citrus Road and Cotton Lane. Of
the 11 direct access points 9 are driveways and 2 are roadways. One direct access point (175th Avenue)
will be provided on Peoria Avenue on the north side within this same limit. This project is needed to
address the input of County residents on the south side of Olive Avenue with the City of Surprise access
management guidelines.
Length of Services
Scoping services will be 540 calendar days from issuance of the scoping Notice to Proceed (NTP).
SECTION 100 PROJECT MANAGEMENT
100.1
Project Work Plan
The Consultant shall establish a project management system and work plan for schedule and budget
control and shall be responsive to input from MCDOT. The Consultant Project Work Plan shall
complement the Project Work Plan prepared by MCDOT. The Consultant shall maintain a master project
documentation file.
100.1.3
Matrix of Responsibilities
Table 1 depicts the division of responsibilities between the Consultant, MCDOT, and other involved
stakeholders such as sub-consultants, utility providers, etc. for the project deliverables. Table 1 is intended
as a quick reference; however, in the event that the written scope and this Table have conflicts, the written
scope shall take precedence.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 7 of 31
Table 1 – Matrix of Responsibilities
Scope
Section
Item
Consultant
MCDOT
Other (Identify)
100
Project Management
X
X
200
Data Acquisition
X
X (Sub-Consultant:
Traffic Data)
300
Land Survey
X
400
Public Involvement Plan
X
500
Utilities Data Acquisition
X
X (MCDOT Sub-
Contractor)
600
Environmental Documentation
X
700
Conceptual Alternatives
X
X (Sub-Consultant:
Intersection
Alternatives)
700
Candidate Alternatives
X
X (Sub-Consultant:
Intersection
Alternatives)
700
Scoping Plans
X
800
Drainage Report
X
800
Geotechnical and Pavement
Design Report
X
800
Alternatives Analysis TM
X
X (Sub-
Consultants
providing Traffic
Analysis)
900
Right-of-Way Open & Declare
X
900
Right-of-Way Base Map
X
900
Title Reports
X
1000
Planning
X
X (Sub-Consultant
providing traffic
volume
projections)
1200
Scoping Document Submittals
X
100.1.4
Matrix of Deliverables
Table 2 depicts the deliverables required for the project. The Consultant shall use MicroStation to
develop CADD deliverables and will use MCDOT’s CADD Standards.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 8 of 31
Table 2 – Matrix of Deliverables
Supplier
Milestone Submittal Item
SCOPING PHASE
Conceptual
Alternative
Stage
Candidate
Alternatives
Stage
Draft
Scoping
Stage
Final
Scoping
Stage
(30%)
Land Survey
Results of Survey, Section Control,
Exst R/W Base Map
F
Land Survey
Establish Coordinate System per RDM
F
Land Survey
DTM, Base Map {Supplemental
Survey}
F
F
F
Environmental
Environmental Document Tech Memo
P
F
Environmental
Environmental Inventory and Fatal
Flaw Documentation
F
Environmental
Determine Environmental Impacts
I
P
F
Environmental
Identify Environmental Items for
Evaluation Matrix
F
Environmental
Complete Title VI, Limited English
Proficiency and Environmental Justice
Assessment
F
Environmental
Document Anticipated Environmental
Permits with Associated Schedule
Requirements
P
F
Environmental
Geotechnical Environmental Clearance
F
Environmental
Utility Pothole Environmental
Clearance
F
Real Estate
Identify Open & Declare Right-of-
Way (R/W) Status
F
Real Estate
R/W Base Map
F
Real Estate
Right-of-way Limit Requirements
I
P
P
F
Real Estate
Land Value Estimate
I
P
P
Real Estate
Acquisition Timeline Estimate
I
P
F
Real Estate
Identify Unique Ownerships with
project budget and schedule
requirements
P
F
F
Real Estate
Title Reports
P
Real Estate
Right-of-Entry (Environmental,
Geotechnical, Potholing)
F
Real Estate
Right-of-way Report
P
P
F
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 9 of 31
Supplier
Milestone Submittal Item
SCOPING PHASE
Conceptual
Alternative
Stage
Candidate
Alternatives
Stage
Draft
Scoping
Stage
Final
Scoping
Stage
(30%)
Real Estate
Research & Evaluate Prior Right
Claims
I
P
Communications
Public Involvement Plan
F
Communications
Public Involvement Activities
F
Communications
Public Involvement Summary
F
Roadway
Verification of Existing Conditions
Base Map
P
F
Roadway
Confirm Roadway Classification
F
Roadway
Design Criteria
P
F
Roadway
Alternative Analysis TM
I
P
F
S
Roadway
Scoping and Design Report
F
S
Roadway
Roadway Plans
Roadway
Face Sheet
I
P
Roadway
General Notes
I
P
Roadway
Typical Sections
I
P
P
F
Roadway
Quantity Summary
I
P
Roadway
Geometric Control
I
P
F
Roadway
Roadway Plan & Profile Sheets
I
P
P
Roadway
Intersection Detail Sheets
I
P
Roadway
Driveway Details
I
P
Roadway
Median Detail Sheets
I
P
Roadway
Sidewalk Details
I
P
Roadway
Right-of-Way and Easement Limits
I
I
P
P
Roadway
Cross-Sections
I
P
P
Roadway
Earthwork Summary and Mass Haul
Diagram
I
Roadway
Cost Estimate
I
I
P
F
Roadway
Design Exception(s)
P
S
Roadway/All
Disciplines
Constructability Review
I
P
P
Drainage
Drainage TM
I
P
F
S
Drainage
Drainage Plans
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 10 of 31
Supplier
Milestone Submittal Item
SCOPING PHASE
Conceptual
Alternative
Stage
Candidate
Alternatives
Stage
Draft
Scoping
Stage
Final
Scoping
Stage
(30%)
Drainage
Storm Drain Plan & Profile Sheets
I
P
P
Drainage
Storm Drain Connector Pipe
Profiles
I
P
Drainage
Culvert Plan & Profile Sheets
I
P
P
Drainage
Channel Plan & Profile Sheets
I
P
P
Drainage
Retention Basin Plans
I
P
P
Drainage
Drainage Details
I
P
Drainage
Drainage Permits Identification
(Floodplain Use, CLOMR/LOMR,
etc.)
I
P
Drainage
Design Exception(s)
P
S
Planning
Identification of ADA
facilities/conformance
P
P
F
F
Planning
Identification of bicycle and pedestrian
facilities
P
P
F
F
Planning
Traffic Volume Projections
P
F
Planning
Ultimate Roadway Classification
F
Planning
Project Rating Score
F
Planning
Federal Aid recommendation
P
F
Traffic
Signing & Pavement Marking Plans
Traffic
Cover Sheet
I
P
Traffic
General Notes
I
P
Traffic
Signing & Pavement Marking Plans
I
I
P
P
Traffic
Construction Phasing Plans
I
P
P
Traffic
Traffic Signal or Roundabout Plans
Traffic
Traffic Signal Plan
I
I
P
P
Traffic
Pole & Conductor Schedule
I
P
Traffic
ITS Plans
Traffic
ITS Plans
I
P
Traffic
ITS Details
I
Materials/
Geotechnical
Field Investigations (Including Basin
Percolation Tests)
P
F
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 11 of 31
Supplier
Milestone Submittal Item
SCOPING PHASE
Conceptual
Alternative
Stage
Candidate
Alternatives
Stage
Draft
Scoping
Stage
Final
Scoping
Stage
(30%)
Materials/
Geotechnical
Geotechnical and Pavement Design
Report TM
I
P
F
S
Utility
Verification of Existing Utility Base
Map
P
F
F
F
Utility
Issue Technical Summary to be
included in Alternatives Analysis
I
P
F
Utility
Utility and Railroad Conflict
Identification
I
P
F
F
Utility
Utility Prior Rights
I
P
F
Utility
Utility Company Review of
Recommended Alternative
F
Utility/All
Disciplines
Pothole Data on Plans, Profiles and
Cross-Sections
F
F
Utility/All
Disciplines
Proposed Utility Data on Plans,
Profiles and Cross-Sections
I
P
Utility
Utility Relocation Concepts with R/W
and Easement Requirements
I
I
P
P
Utility
Private Irrigation Relocation Concepts
I
P
P
Utility
Utility Relocation Cost Estimates and
Schedule
P
F
Estimates
Quantities and Cost Estimate
I
I
P
P
Estimates
Contract Time and Construction
Schedule
I
P
All Designers
Final Design Calculations
I
P
All Designers
CADD Files (graphic, ascii, dtm, etc.)
I
P
P
Project
Management
Project Implementation and Master
Schedule
P
F
Project
Management
Project Delivery Method
Recommendation
I
P
F
Project
Management
Team input for Seasonal limitations
(dry-ups, monsoon, special event, etc.).
P
F
Agreements
Intergovernmental and Maintenance
Agreements Identification
I
P
I = Initial P = Preliminary F = Final FR = Final Revised S = Sealed
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 12 of 31
100.1.5
Communication Plan
Table 3 is a listing of project team members anticipated to have significant involvement with the project
Scoping. Their role in the project and contact information is provided as well.
Table 3 – Contact Table
Name
Role
Agency
Phone
Number
Email Address
MCDOT Project Team
Nicolaas Swart
Project Sponsor
MCDOT
602-506-
0599
Nicolaas.Swart@maricopa.gov
Lydia Warnick
Project Manager
MCDOT
480-491-
0391
Lydia.Warnick@maricopa.gov
Marty Robbins
Roadway Design
Lead
MCDOT
602-506-
5356
Marty.Robbins@maricopa.gov
Bassem Naba
Drainage
MCDOT
602-506-
1713
Bassem.Naba@maricopa.gov
John Ashley
Survey
MCDOT
602-506-
8647
John.Ashley@maricopa.gov
Marinela Papa
Konomi
Environmental
Lead
MCDOT
602-506-
3994
Marinela.PapaKonomi@maricopa.gov
Philip Loftis
Natural Resources
MCDOT
602-506-
3994
Philip.Loftis@maricopa.gov
Sara Ferland
Cultural Resources
MCDOT
Sara.Ferland@maricopa.gov
Tawnya Toft
HAZMAT
MCDOT
602-506-
1317
Tawnya.Toft@maricopa.gov
Brian Neves
Traffic Lead
MCDOT
602-506-
4626
Brian.Neves@maricopa.gov
Raj Thoutam
Traffic Design
MCDOT
602-506-
8940
Rajanikanth.Thoutam@maricopa.gov
Efren Guevara
Traffic Signals
MCDOT
602-506-
8660
Efren.Guevara@maricopa.gov
April Wire
ITS
MCDOT
602-506-
7174
April.Wire@maricopa.gov
Denise Lacey
Planning
MCDOT
602-506-
6172
Denise.Lacey@maricopa.gov
Tony Delsol
Maintenance
MCDOT
602-506-
8687
Tony.Delsol@maricopa.gov
John Shi
Geotech and
Pavement Design
MCDOT
602-506-
8658
John.Shi@maricopa.gov
Jessy Emert
Utilities
Coordinator
MCDOT
602-506-
4681
Jessy.Emert@maricopa.gov
Pat Mertz
Right-of-way
Supervisor
MCRED
602-506-
4639
Pat.Mertz@maricopa.gov
Mitch Wagner
Intergovernmental
MCDOT
602-506-
5858
Mitch.Wagner@maricopa.gov
Bryan Pahia
Communications
MCDOT
602-506-
0543
Bryan.Pahia@maricopa.gov
Dave Hopper
Construction
MCDOT
602-506-
2882
Dave.Hopper@maricopa.gov
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 13 of 31
Name
Role
Agency
Phone
Number
Email Address
Jimmy Camp
Structures
MCDOT
602-506-
4880
Jimmy.Camp@maricopa.gov
Stakeholders
Patrick Sage
Transportation
Planner
City of
Glendale
623-930-
2945
PSage@glendaleaz.com
Patrick Schafer
Flood Control
Review
FCDMC
602-506-
2206
Patrick.Schafer@maricopa.gov
Kristin Tytler
Assistant
Director/City
Engineer
City of
Surprise
623-222-
6153
Kristin.Tytler@surpriseaz.gov
Joselyn Valero
Development
Engineer
ADOT
602-526-
3066
JValero@azdot.gov
Design Team
James Barr
Principal-In-
Charge
TYLI
480-333-
4405
James.Barr@tylin.com
Chris Milner
Design Lead
Project Manager
TYLI
480-333-
4152
Christopher.Milner@tylin.com
Chad Andrews
QA/QC Program
Manager
TYLI
480-444-
2822
Chad.Andrews@tylin.com
Alex Herting
Senior Design
Engineer
TYLI
480-333-
4404
Alex.Herting@tylin.com
Brenan Poe
Utilities Engineer
TYLI
480-333-
4168
Brenan.Poe@tylin.com
Daniel Fromm
Roadway Design
Lead
TYLI
480-333-
4166
Daniel.Fromm@tylin.com
David Lenzer
Traffic Analysis &
Design Lead
Burgess &
Niple
602-244-
8142
David.Lenzer@burgessniple.com
George White
Roundabout
Specialist
AZ
Roundabouts
480-840-
1166
George.White@AZRoundabouts.com
100.2
Project Initiation
The overall project will be managed by a Project Manager (PM) from the MCDOT Project Management
Branch. The PM put together the overall Project Work Plan (PWP). The PM will submit the scope,
schedule, and budget to the PRC for approval. The Consultant will initiate the project upon approval.
100.3
Kick-Off Meeting
At the beginning of the project, a kick-off meeting will be held and shall include the PM, Project Team,
Design Team, Consultant, and any other necessary parties.
100.3.1 Schedule and Prepare for Kick-Off Meeting
The Consultant shall work with PM and staff to schedule a project kick-off meeting following the NTP
to the Consultant. The Consultant shall be responsible for preparing the kick-off meeting agenda,
presentation, handout/visual material, attending and facilitating the kick-off meeting, and submitting notes
of the meeting to MCDOT. MCDOT will schedule the virtual meeting and review meeting material and
notes.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 14 of 31
100.3.1.2 Agenda
The Consultant shall send a meeting agenda to the PM a minimum of 24-hours prior to the meeting
occurrence for distribution to the Project Team.
100.3.1.3 Attendance
The Consultant shall prepare a sign-in sheet and mark all attendees present at the kick-off meeting. The
PM will provide the attendance list from the virtual meeting. This attendance list shall be incorporated
into the sign-in sheet and sent to MCDOT with the meeting notes.
100.3.1.4 Meeting Notes
The Consultant shall prepare and send meeting notes to the PM within five (5) business days of the actual
meeting occurrence for review. The PM shall be responsible for distributing the meeting notes after the
PM’s review and approval. Meeting attendees shall have an additional five (5) business days to comment
on the submitted meeting notes, after which time the notes will be considered final.
100.4
Design Criteria
The Consultant shall prepare a table summarizing the design criteria to be used on the project. The
Consultant will submit the design criteria to MCDOT for approval. The table below shows an example
design criteria summary. Design Criteria will be per City of Surprise standards.
Table 4 – Example Design Criteria
Criterion
Value
Reference Document and
Section
Standard Typical Section
XX
XXXX
Design Year
XX
XXXX
Design Vehicle
XX
XXXX
Design Speed
XX
XXXX
Pavement Design Life
XX
XXXX
Number of Travel Lanes
XX
XXXX
Roadway Width
XX
XXXX
Right-of-Way Requirement
XX
XXXX
Lane Width
XX
XXXX
Clear Zone
XX
XXXX
Median
XX
XXXX
Maximum Superelevation
Rate
XX
XXXX
Maximum Grade
XX
XXXX
Terrain
XX
XXXX
100.5
Design Exceptions
Should any variation from the design criteria or design standards be required, the Consultant shall submit
a request for a design exception.
100.5.1
Identify Design Exceptions
During the conceptual design phase, the Consultant shall make note of any variations from the design
standards that are required to accomplish the proposed design.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 15 of 31
100.5.2
Submit Design Exceptions
Once all design exception needs have been verified, the Consultant shall submit a formal design
exception request to the PM.
100.5.3
Approve Design Exceptions
The PM will review all design exception requests for their necessity to the design and impact on safety
and cost. Only design exception requests which are essential to the design of the project and have a
minimal impact on safety and cost will be approved. The PM will be responsible for routing design
exception requests to various MCDOT Management staff for final approval.
100.6
Project Progress Meetings
The Consultant shall work with MCDOT staff to schedule and attend progress meetings during the
duration of the project. These meetings include, but are not limited to, progress meetings, comment
resolution meetings, and coordination meetings with the technical groups and other stakeholders.
100.6.4 Progress Meetings
Various progress meetings will be held on a monthly basis throughout the scoping process. The
Consultant shall plan and attend these meetings. Stakeholder progress meetings shall be held once a
month for the duration of the project. An estimated 17 meetings are anticipated based on the project
schedule. All meetings will last approximately one hour. The Consultant will have a minimum of 2
representatives in attendance at each meeting. Meetings are anticipated to occur virtually for the first six
months of the project and in person for the remaining 12 months of the project.
100.6.4.1
Agenda
The Consultant shall be responsible for preparing the meeting agenda, exhibits, handouts, attending and
facilitating the meetings, and submitting notes of the meeting to MCDOT. All meeting agendas shall be
sent to the PM a minimum of 24-hours prior to the meeting occurrence for distribution to the Project
Team.
100.6.4.2
Attendance
The Consultant shall prepare a sign-in sheet and mark all attendees present at progress meetings. The
PM will provide the attendance list from the virtual meeting. This attendance list shall be incorporated
into the sign-in sheet and sent to MCDOT with the meeting notes.
100.6.4.3
Meeting Notes
All meeting notes shall be sent to the PM within five (5) business days of the actual meeting occurrence
for review. The PM shall be responsible for distributing the meeting notes after the PM’s review and
approval. Meeting attendees shall have an additional five (5) business days to comment on the submitted
meeting notes, after which time the notes will be considered final.
100.7 Determine VE Study Recommendation
The Consultant shall coordinate with MCDOT Construction Management and PM to determine whether
a value engineering (VE) workshop will be required for the project.
100.8 Field Walk with Project Team
The Project Team will visit the field site to acquaint key personnel with the details and features of the
project and to gather input on issues, concerns and opportunities. The team will be notified of field walk
dates at least two weeks prior to the visit. The field walk will be held after the Draft Scoping Document
submittal.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 16 of 31
100.9 Project Implementation and Master Schedule
The Consultant shall prepare a Project Implementation and Master Schedule which describes the project
master schedule to be used for the project’s proposed improvements.
100.10 Project Delivery Method Recommendation
The Consultant shall provide a Project Deliver Method Recommendation based on analysis of factor’s
which impacting the optimal method for advertising and constructing the project’s proposed
improvements.
100.11 Team Input for Seasonal Limitations
The Consultant shall solicit Project Team input on seasonal limitations to consider for project
construction activities including utility relocations, agricultural operations, traffic fluctuations, and major
events.
100.12 Project Administration
This task includes the administrative and coordination tasks required for coordinating the work of the
team members with MCDOT staff and other project stakeholders. This task coordinates and administers
the day-to-day operations of the project, including organizing and filing project data and communication
files, responding to project correspondence including emails, preparation of regular monthly progress
reports, performance of monthly budget updates, and schedule monitoring. This task also includes the
management of sub-consultants, interfacing and communication necessary to keep stakeholders fully and
accurately informed.
100.13 Quality Assurance/Control
The Consultant shall be responsible for the development of a Quality Assurance (QA)/Quality Control
(QC) plan. The Consultant shall be responsible for the accuracy and completeness of the plans and related
design prepared under the contract and shall check all such material accordingly. The Consultant shall
have a quality control plan in effect during the entire time work is being performed under the contract.
The plan shall establish a process whereby plans, calculations and documents submitted for review shall
be clearly marked as being fully checked by a qualified individual other than the originator. The plan
shall address checking procedures, training of employees in quality requirements, and methods of
monitoring and documenting quality control activities including reviewing all documents for
conformance. The QA/QC plan shall include, at a minimum, such elements as checklists of items to
reviewed prior to each submittal, the procedures for conducting QA/QC activities, and the person(s)
responsible for QA/QC activities at each step of project development. PDM Quality Control Checklist
items that are not applicable (N/A) will be identified in the QA/QC plan. Sub-consultant work that is
used shall be reviewed by the Consultant for compliance with this Scope of Services, prior to submittal
for review by MCDOT.
The Consultant shall submit the quality control plan to MCDOT for approval within five (5) working
days of receipt of written NTP. Non-compliance will be sufficient cause for rejection of submittal.
Periodic Quality Control audits may be performed by the Project Manager.
SECTION 200 DATA ACQUISITION
200.1 Project Research/Data Collection
The Consultant shall obtain available relative and relevant information impacting the project. This
information will include copies of design standards and guidelines, quarter section maps, as-builts within
the project area, previously prepared reports and studies, traffic counts, and other relevant documents
(electronic or hard copies). The Consultant shall maintain a log of all data collected.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 17 of 31
200.1.1
Photo Log
The Consultant shall compile a photo log of the project features and site.
200.1.2
As-Built/Record Drawings
The Consultant shall obtain as-builts or record drawings of the existing site facilities.
200.1.3
Prior Studies and Documentation
The Consultant shall obtain all prior studies and accompanying documentation that are relevant to the
project area. MCDOT shall provide documentation from the previous study that paused at the Draft
Scoping and Design Report stage. The City of Surprise and City of Glendale will provide studies and
documentation for adjacent development.
200.1.4
Improvement Plans
The Consultant shall obtain all improvement plans that are related to the project.
200.1.5
Technical Reports
The Consultant shall obtain all technical reports pertaining to the projects or features within the project
limits.
200.1.6
Utility As-Builts/Records Drawings
MCDOT shall obtain as-builts or record drawings of all existing utility features within the project limits
and provide to Consultant. MCDOT will obtain utility base file in CADD (dgn format) via on-call
contractor performing utility designation and potholing.
200.1.7
Right-of-Way
The Consultant shall coordinate with MCDOT and the Maricopa County Real Estate Department
(MCRED) to obtain Right-of-Way mapping to overlay with MCDOT provided aerial imagery. MCRED
will verify the previously completed Right-of-Way base map and provide it to the Consultant for the
Consultant to create the base mapping.
200.1.8
Traffic Data
The Consultant shall gather all information relating to traffic data within the project limits, including but
not limited to prior traffic studies, traffic reports, current Average Daily Traffic (ADT), projected future
ADT and collision reports. Field traffic data will be obtained by Sub-consultant. The City of Surprise
will provide adjacent development traffic studies to the Consultant.
200.2
Review Acquired Data
The Consultant shall review all the data acquired and maintain the available data. The Consultant shall
provide MCDOT the acquired data at the project completion or before, as requested.
200.3
Identify Additional Information Needs
The Consultant shall identify any additional information needs beyond the minimum requirements listed
in this section. The Consultant shall also identify additional data needs based on a review of the acquired
data.
200.4
Site Visit and Project Research
The Consultant shall conduct a site visit to observe current site conditions and design issues within the
project limits. The Consultant shall take photos of the project site and compile the photos in a photo log
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 18 of 31
that describes the location and date of each photo. The Consultant shall comply with applicable local,
state and public laws for the safety and health of its employees.
SECTION 300 SURVEY AND MAPPING
300.1
Results of Survey, Section Control, Exst R/W Base Map
MCDOT will provide CADD files of the project area topographic survey for this project. Survey and
data acquisition shall comply with Section 4.5 of the MCDOT RDM and this Scope of Services. The
Consultant shall verify all data, documentation, and information provided by MCDOT.
MCDOT will provide a geometrically controlled survey, identifying section corners, quarter section
quarters, Geodetic Densification and Cadastral Survey (GDACS) control points, and other control points
that may impact the design. MCDOT will survey full sections within the project boundary. MCDOT will
locate and identify all monuments within the project limits.
300.1.1 Request Aerial Mapping
The Consultant shall request aerial mapping of the project area from MCDOT. The Consultant may use
aerial mapping techniques and provide mapping in a digital format for use in project base maps in
Microstation format.
300.2
Establish Coordinate System per RDM
MCDOT will provide data in ground coordinates that are tied to state plane coordinates in North
American Datum (NAD) of 1983 Arizona Central Zone scaled to ground from zero (0) northing and zero
(0) easting, as realized in the 1992 adjustment. The scale factor shall be derived from the center of the
project and the mean elevation. In addition, there shall be a (-550,000) foot translation in the northing
component. MCDOT GDACS points shall be used for control. The Consultant shall review and verify
the coordinate system is established per Section 4.5 of the MCDOT RDM.
300.3
Supplemental Field Survey
If additional survey data is needed, the Consultant shall submit a request through the MCDOT Project
Manager.
SECTION 400 PROJECT COORDINATION
400.1
Stakeholder Meetings
Stakeholder meetings shall be held with the following entities. The number of anticipated meetings with
each stakeholder is designated in parentheses:
•
Adjacent Private Developers (4),
•
Arizona Department of Transportation (ADOT) (2),
•
City of Glendale (1),
•
City of Surprise (2), and
•
Maricopa County Flood Control District (MCFCD) (1).
400.1.1 Agenda
The Consultant shall be responsible for preparing the meeting agenda, exhibits, handouts, attending and
facilitating the meetings, and submitting notes of the meeting to MCDOT. All meeting agendas shall be
sent to the PM a minimum of 24-hours prior to the meeting occurrence for distribution to the Project
Team.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 19 of 31
400.1.2 Attendance
The Consultant shall be responsible for taking attendance of all meeting attendees. The attendance list
shall be distributed with the meeting notes.
400.1.3 Meeting Notes
All meeting notes shall be sent to the PM within five (5) business days of the actual meeting occurrence
for review. The Consultant shall be responsible for distributing the meeting notes after review and
approval by the PM. Meeting attendees shall have an additional five (5) business days to comment on the
submitted meeting notes, after which time the notes will be considered final.
400.2
Public Involvement Plan
MCDOT will develop a communication plan for the scoping phase of the project including a public
involvement strategy and an expanded stakeholder list. The public involvement strategy will be based
upon the International Association for Public Participation’s Spectrum of Public Participation, with input
from the project team. The Public Participation strategy may include mailers, surveys, public meetings,
face to face meetings, virtual outreach via website and social media or other methods deemed appropriate
for the project. MCDOT will work with local stakeholders to develop a list of seasonal/community
events.
The Consultant shall incorporate all public relations
400.3
Public Involvement Activities
MCDOT will schedule face to face meetings with each of the individual property owners directly abutting
Peoria Avenue on the south side between Citrus Road and Cotton Lane. The Consultant shall have one
representative attend each meeting with the 21 property owners. The Consultant shall prepare exhibits
for each meeting with the property owners.
MCDOT will schedule one public meeting after the alternative analysis is complete. The Consultant
will have three (3) representatives attend and answer questions at the public meeting. The Consultant
will provide exhibits and information for the public meeting.
400.4
Public Involvement Summary
MCDOT will provide a summary of all public involvement efforts for scoping and propose a public
involvement strategy for the remaining phases of the project. The Consultant shall incorporate all public
relations information into the draft and final SDR.
400.5
Public Meeting Summary and Comments
MCDOT will compile a summary of public meeting input. The Consultant shall provide MCDOT a
summary of input received from interactions at the public meeting.
400.9
Intergovernmental and Maintenance Agreements Identification
MCDOT is anticipated to need to develop and execute Intergovernmental Agreements (IGAs) for the
project with City of Glendale and City of Surprise. The Consultant shall coordinate with MCDOT, City
of Glendale, and City of Surprise to aid in identification of maintenance needs associated with the
proposed project and applicable responsibilities for each entity. Execution of IGAs to occur during final
design.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 20 of 31
SECTION 500 UTILITIES AND RAILROAD
500.1 Verification of Existing Utility Base Map
MCDOT will be responsible for acquiring existing utility data within the project area, including as-built
drawings, electronic maps, utility survey information, utility easements and prior rights information.
MCDOT will provide utility data to Consultant. MCDOT will provide existing utility base map
compiled as part of previous scoping effort. Consultant shall review and verify existing utility base map
with utility data provided.
The Consultant shall indicate existing utilities by name, size, and type in base map. If existing and/or
new pipelines are 18 inches or greater in diameter, the Consultant shall show the pipe edge limits in base
map.
500.2 Utility and Railroad Conflict Identification
The Consultant shall indicate potential areas of conflict between utility facilities and project
improvements. The Consultant shall work with the utility companies to mitigate conflicts. The
Consultant shall adjust project plans as much as possible to avoid utility conflicts without impacting the
needs of the project or public safety. When a property is acquired for a project, private utility issues are
resolved as part of the Right-of-Way acquisition. The Consultant shall coordinate these and any private
utility issues with the Utility Coordinator, Right-of-Way Coordinator, and PM.
500.2.1 Utility Potholing
The Consultant shall identify the needs for utility potholing, coordinate the potholing with the utility
providers, and collect and analyze the resulting information.
The Consultant shall solicit pothole requests from the individual utility providers. Where elevations are
necessary for the determination of conflicts, the Consultant shall prepare a list of specific locations where
an accurate vertical and horizontal location of the utility is needed. The Consultant shall prepare a
comprehensive list of all required and/or requested utility potholes required. The requested pothole
locations are to be indicated on an exhibit with station/offsets and Northing/Easting along with survey
control points. All pothole requests and results are to be made prior to the draft SDR submittal. The
Consultant shall request verification of the As-Built location of any underground utility that appears to
be in close proximity or conflict with any proposed project improvements to determine actual locations
and resolve potential conflicts. MCDOT will review the list of requested potholes and accept those
determined to be relevant to the project. The list prepared by the Consultant shall include the following
information in table format:
▪
Utility provider name;
▪
Utility provider contact information;
▪
Utility conflict type (i.e. conflict with culvert, excavation, etc.);
▪
Utility type (i.e. electric, gas, water and gas, etc.); and
▪
Approximate test hole northing, easting, station, and offset.
Once the environmental clearance and right of entry have been obtained, MCDOT will coordinate with a
contractor to acquire required utility potholes and provide all pothole information to the Consultant.
500.2.2 Utility Adjustments and Relocations
The Consultant shall coordinate with utility providers and the Utilities Coordinator to identify all utility
conflicts, which will require adjustment and/or relocation. The Consultant shall work closely with the
utility company and MCDOT to determine the relocation requirements of the utility facility.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 21 of 31
500.3 Utility Prior Rights
MCDOT will determine by examination of easements, permits and/or other evidence, the utility’s rights
to occupy the area of conflict and who will bear the burden of relocation costs. MCDOT will verify prior
rights and request any necessary cost estimates and relocation concepts. Consultant shall incorporate
prior rights findings into alternatives analysis and design development.
500.4 Utility Company Review of Recommended Alternative
MCDOT will initiate direct contact with utility company engineers for design coordination and conflict
resolution. The Consultant shall furnish review copies of Candidate Alternatives, Draft Scoping Plans,
and Final Scoping (30-percent level) plans to each utility company having facilities in the project area.
The size (half-size or full-size) and number of the plans shall be as requested by the utility. The
Consultant shall provide electronic files on CD disks to Utility Companies when requested. One (1) plan
set shall be provided to the MCDOT Utility Coordinator with each submittal.
500.5 Pothole Data on Plans, Profiles and Cross-Sections
MCDOT will provide pothole data to Consultant. Consultant shall show pothole data on plans, profiles,
and cross-sections. The pipe wall thickness shall be shown in profile and section views. Cross sections
will also be included. All utility elevations shall be shown in the same datum as the roadway plans.
The Consultant shall show the top of valve box elevations and top of operating nut elevations for all
water valves on the plan view with a leader pointing to all water valves. The Consultant shall show rim
and invert elevations for all existing storm and sanitary sewer manholes on the plan view with a leader
pointing to the manhole.
Existing utility crossings shall be shown at the location and elevation as obtained from As-Builts,
interpolated from actual survey data, or as determined from pothole explorations. The Consultant shall
indicate on the plans the data source by the notation “As-Built” or “pothole”. All elevations shall be
converted to and shown using the roadway project datum.
500.6 Proposed Utility Data on Plans, Profiles and Cross-Sections
Consultant shall show proposed utility data on plans, profiles, and cross-sections. All utility elevations
shall be shown in the same datum as the roadway plans.
500.7 Utility Relocation Concepts with R/W and Easement Requirements
Consultant shall develop and show utility relocation concepts with respect to R/W and easements. R/W
and/or Easement requirements for utility relocations shall be developed by the Consultant in consultation
with utility provider and Utilities Coordinator.
500.8 Private Irrigation Relocation Concepts
Consultant shall develop private irrigation relocation concepts for existing private irrigation facilities
impacted by proposed improvements. Relocation concepts will be schematic in nature. Detailed design
of private irrigation facilities anticipated to occur during final design.
500.9 Utility Relocation Cost Estimates and Schedule
Consultant shall prepare utility relocation cost estimates and schedule for anticipated utility relocations.
Cost estimates will be developed for relocation of facilities with approved and/or anticipated prior rights
approval by MCDOT.
500.10 Utility Coordination Meetings
The Consultant shall arrange and conduct two (2) utility coordination meetings to facilitate identification
and resolution of conflicts based on project needs as requested by the PM and Utilities Coordinator.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 22 of 31
500.10.1 Agenda
The Consultant shall be responsible for preparing the meeting agenda, exhibits, handouts, attending and
facilitating the meetings, and submitting notes of the meeting to MCDOT. All meeting agendas shall be
sent to the PM a minimum of 24-hours prior to the meeting occurrence for distribution to the Project
Team. The Consultant will provide a roll-plot for Utility coordination Meetings if requested by Utilities
Coordinator.
500.10.2 Attendance
The Consultant shall be responsible for taking attendance of all meeting attendees. The attendance list
shall be distributed with the meeting notes.
500.10.3 Meeting Notes
All meeting notes shall be sent to the PM within five (5) business days of the actual meeting occurrence
for review. The Consultant shall be responsible for distributing the meeting notes after the Project
Manager’s review and approval. Meeting attendees shall have an additional five (5) business days to
comment on the submitted meeting notes, after which time the notes will be considered final.
SECTION 700 ALTERNATIVE ANALYSIS
700.1 Conceptual Alternatives Plans Development
The Consultant shall work with MCDOT to develop a process for defining, refining and selecting project
Conceptual Alternatives, Evaluate Alternatives and the Recommended Alternative. The Consultant shall
develop alternatives within the project area. The Consultant shall create exhibits for each of the
alternative types for review and discussion at project meetings. The Project Team shall provide input
for the conceptual alternatives at project meetings. A maximum of three alternatives shall be developed
for each location.
700.1.1 Conceptual Typical Section & Access Control Alternative Roll Plots
A maximum of six (6) Conceptual Alternatives will be developed for typical section and access control
alternatives. Pedestrian, bicycle, equestrian, and other active transportation modes will be considered in
the development of alternatives. The conceptual alternatives will not be designed to an advanced level to
obtain their impacts. The level of assessment and evaluation approach shall be the same for each
conceptual alternative to provide comparative data.
700.1.2 Conceptual Intersection Alternative Exhibits (sub-consultant)
A maximum of five (5) Conceptual Alternatives will be developed for intersection alternatives at three
(3) intersections: Citrus Road, 175th Avenue, and Cotton Lane. The five (5) alternatives include three (3)
traffic signal and two (2) roundabout alternatives at each intersection. The conceptual alternatives will
not be designed to an advanced level to obtain their impacts. Roundabout exhibits will include sheets for
fastest path design speed check, design vehicle check sheets, sight distance, and intersection sight
distances. The level of assessment and evaluation approach shall be the same for each conceptual
alternative to provide comparative data.
700.1.3 Conceptual Drainage Alternative Roll Plots
A maximum of three (3) Conceptual Alternatives will be developed for drainage accommodation
alternatives. The conceptual alternatives will not be designed to an advanced level to obtain their impacts.
The level of assessment and evaluation approach shall be the same for each conceptual alternative to
provide comparative data.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 23 of 31
700.2 Candidate Alternative Plans Development
The Consultant and Project Team shall select three (3) of the approved conceptual alternatives to be
candidate alternatives incorporating approved conceptual typical section, access control, intersection
layout, and drainage alternatives into three (3) candidate alternatives. In addition to the conceptual
alternatives selected, one option shall be added as a no-build alternative. No associated plans will be
developed for the no-build alternative.
700.2.1 Candidate Alternative Plans
The Consultant shall perform roadway design in accordance with the MCDOT Roadway Design Manual,
City of Surprise Design Guidelines, and Design Criteria. The Consultant is responsible for designing in
accordance with the applicable documents and current revisions and supplements thereto. MCDOT
references and publications shall control the work, and any necessary supplementation should be provided
by appropriate AASHTO, FHWA, Maricopa Association of Governments (MAG) and/or MCDOT
references. All designs shall conform to the latest Americans with Disabilities Act Accessibility
Guidelines Title I and II. The Consultant shall prepare design criteria to outline the governing references
for roadway elements.
The standard plan sheet size is 22" x 34" (ANSI “D” Size) with borders as specified by MCDOT. All plan
sheets shall be suitable for plotting at half scale.
The Consultant shall provide MCDOT with roadway base sheets and electronic files as required by the
MCDOT CADD Standards.
The Consultant shall prepare all plan sheets/construction documents on MCDOT standard sheets. The
following list of candidate alternative plan sheets/construction documents shall be prepared by the
Consultant for each submittal.
Typical Sections
700.2.1.2
Geometric Control
700.2.1.3
Roadway Plan & Profile Sheets
700.2.1.4
Storm Drain Plan & Profile Sheets
700.2.1.5
Culvert Plan & Profile Sheets
700.2.1.6
Channel Plan & Profile Sheets
700.2.1.7
Retention Basin Plans
700.2.1.8
Signing & Pavement Marking Plans
700.2.2 Candidate Intersection Alternative Plans (sub-consultant)
The Consultant and Project Team shall select two (2) of the approved conceptual alternatives to be
candidate alternatives for intersections at: Citrus Road, 175th Avenue, and Cotton Lane. One (1) traffic
signal and two (2) roundabout alternatives at each intersection will be developed into candidate
intersection alternative plans.
700.3 Evaluation Criteria Matrix
For the purpose of analyzing the candidate alternatives, the Consultant shall prepare an evaluation criteria
matrix for Typical Sections, Intersection Alternatives, Access Control Alternatives, and Drainage
Alternatives. The Consultant shall complete the following process for each separate evaluation criteria
matrix:
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 24 of 31
Develop Evaluation Criteria – Project Team
The Project Team shall develop a list of applicable criteria to be used in the
evaluation criteria matrix to analyze the candidate alternatives.
Submit Evaluation Criteria
Once the evaluation criteria are developed, the Consultant shall forward the
criteria to the Project Team to review and provide recommendations.
Review Evaluation Criteria – Project Team
The Project Team will review the evaluation criteria and provide any additions
or updates. These changes will be communicated to the Consultant who shall
make revisions as necessary.
Approve Evaluation Criteria - PM
After all revisions have been made, the Consultant shall forward the evaluation
criteria recommendations to the PM for review and approval.
Provide Input for Candidate Alternatives Plans – Project Team
The Consultant shall coordinate with the Project Team to obtain input for the
candidate alternatives.
Provide Input for Evaluation Criteria Matrix – Project Team
The Consultant shall coordinate with the Project Team to obtain input on
criteria for the evaluation criteria matrix
700.3.1
Typical Section Alternative Evaluation Matrix
700.3.2
Intersection Alternatives Evaluation Matrix
700.3.3
Access Control Alternatives Evaluation Matrix
700.3.4
Drainage Alternatives Evaluation Matrix
700.4
Evaluate Candidate Alternatives
700.4.1
Develop Evaluation Criteria Matrix
After the evaluation criteria are approved, the Consultant shall use them to develop the evaluation criteria
matrices. The evaluation criteria matrices shall provide a quantitative comparison of each of the features
of the candidate alternatives so that an informed selection can be made. Any necessary modifications that
are identified during the candidate alternatives phase shall be completed by the Consultant. The
Alternative Analysis will be presented in a tabular format within the SDR.
700.4.2
Update Evaluation Criteria Matrix
The Consultant shall update the evaluation criteria matrices based on the Project Team’s evaluation of
the candidate alternatives using the evaluation criteria matrices.
700.5
Select Recommended Alternative – Project Team
The Project Team shall use the developed evaluation criteria matrices to select a single recommended
alternative from the candidate alternatives for each area of evaluation (typical section, intersections,
access control, drainage). The alternatives selection process includes evaluations of direct effects, as well
as indirect and cumulative effects of each alternative, including the no-build (no action) alternative. The
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 25 of 31
Consultant shall utilize the evaluation criteria matrices as a quantitative and/or qualitative process for
evaluating project alternatives. The Consultant shall hold a project team meeting to present the
recommended alternative to the Project Team. The Consultant shall present alternatives considered,
provide the evaluation matrices, make recommendations, solicit comments, and obtain consensus.
700.6
Approve Recommended Alternative – Management Committee
The Management Committee will meet to discuss the recommended alternative selection and provide
final approval.
700.6.1
Prepare for Meeting
The Consultant shall develop a brief PowerPoint presentation targeted to last approximately 15 minutes
and up to 30 slides. The Consultant shall provide project photographs and technical project information
for the PowerPoint presentation. The draft presentation will be reviewed by the Project Team; comments
will be incorporated and addressed in a final PowerPoint presentation.
700.6.2
Attend Meeting
The Consultant shall attend and facilitate the meeting.
700.6.3
Recommended Alternative Approval – Management Committee
The Management Committee will approve the selected recommended alternative based on the
information presented at the meeting.
700.6.4
Meeting Summary
The Consultant shall be responsible for preparing a summary of the meeting. The Consultant shall
forward the summary to the Project Manager within five (5) business days of the actual meeting
occurrence for review. Meeting attendees shall have an additional five (5) business days to comment on
the summary, after which time the summary will be considered final.
700.7
Draft Scoping and Design Report (SDR) Submittal (with TMs)
The Consultant shall coordinate with the Project Team to obtain input for the Draft SDR.
The Consultant shall develop the draft SDR based on the guidelines provided in the Project Development
Manual. Traffic analysis content will be prepared by sub-consultant Burgess & Niple and incorporated
into the SDR by the Consultant.
700.7.1
SDR
The Draft SDR will include the following sections:
•
Cover Sheet
•
Project Fact Sheet
•
Table of Contents
•
Project Overview
•
Project Features
o Land Ownership and Right-of-Way Information
o Design Criteria
o Roadway Features
o Drainage Characteristics
o Utilities and Railroads
•
Traffic Analysis
o Traffic Volumes
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 26 of 31
o Crash Analysis
o Existing Access Condition and Traffic operations
o Traffic Analysis Recommendations
•
Existing Roadway Features Analysis
•
Alternatives Analysis (Summarize Technical Memorandum)
•
Drainage Analysis (Summarize Technical Memorandum)
o Existing Drainage Conditions
o Flood Zone Classification
o Design Criteria
o Design Storm
o Design Flows
o Proposed Drainage Concept
o Adjacent Impacts
o Proposed Storm Drain System Components
o Culvert/Channel Design
•
Utilities Analysis
o Facility Ownership
o Facility Details
o Utility Conflicts
o Pot Holes
o Utility relocation
•
Structures Evaluation (If applicable)
•
Geotech and Pavement Analysis
•
Design Features of the Recommended Alternative
o Advantages of the Recommended Alternative
o Typical Section
o Right-of-Way
o Drainage
o Traffic Control
o Constructability
•
Design Exceptions (If applicable)
•
Public and Stakeholder Involvement
•
Implementation/Phasing Plan
•
Cost Estimate
•
Funding
•
Partners and Agreements
•
Final Design and Construction Schedule
•
Appendices
o Recommended Details for proposed treatment
o Cost Estimate
o Summaries of Comments and Responses
o Technical Memoranda
•
Alternatives Analysis
•
Drainage Report
•
Geotechnical and Pavement Design Report
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 27 of 31
•
Environmental Documentation
700.7.2
Scoping Plans
The Consultant shall perform roadway design in accordance with the MCDOT Roadway Design Manual,
City of Surprise Design Guidelines, and approved Design Criteria. The Consultant is responsible for
designing in accordance with the applicable documents and current revisions and supplements thereto.
MCDOT references and publications shall control the work, and any necessary supplementation should
be provided by appropriate AASHTO, FHWA, Maricopa Association of Governments (MAG) and/or
MCDOT references. All designs shall conform to the latest Americans with Disabilities Act Accessibility
Guidelines Title I and II. The Consultant shall prepare design criteria to outline the governing references
for roadway elements.
The standard plan sheet size is 22" x 34" (ANSI “D” Size) with borders as specified by MCDOT. All plan
sheets shall be suitable for plotting at half scale.
The Consultant shall provide MCDOT with roadway base sheets and electronic files as required by the
MCDOT CADD Standards.
The Consultant shall prepare all plan sheets/construction documents on MCDOT standard sheets. The
following list of roadway plan sheets/construction documents shall be prepared by the Consultant for
each submittal. Sub-consultant Burgess & Niple will prepare Signing & Pavement Marking Sheets and
ITS Plans for Scoping Plans. Sub-consultant AZ Roundabouts will prepare Traffic Signal or Roundabout
Plans for Scoping Plans.
700.7.2.1 Face Sheet
700.7.2.2 General Notes
700.7.2.3 Typical Section
700.7.2.4 Quantity Summary
700.7.2.5 Geometric Control
700.7.2.6 Roadway Plan & Profile Sheets
700.7.2.7 Intersection Detail Sheets
700.7.2.8 Driveway Details
700.7.2.9 Median Detail Sheets
700.7.2.10 Sidewalk Details
700.7.2.11 Storm Drain Plan & Profile Sheets
700.7.2.12 Storm Drain Connector Pipe Profiles
700.7.2.13 Culvert Plan & Profile Sheets
700.7.2.14 Channel Plan & Profile Sheets
700.7.2.15 Retention Basin Plans
700.7.2.16 Drainage Details
700.7.2.17 Signing & Pavement Marking Cover Sheet
700.7.2.18 Signing & Pavement Marking General Notes
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 28 of 31
700.7.2.19 Signing & Pavement Marking Plans
700.7.2.20 Construction Phasing Plans
700.7.2.21 Traffic Signal or Roundabout Plan
700.7.2.22 Pole & Conductor Schedule
700.7.2.23 ITS Plans
700.7.2.24 ITS Details
700.7.3
Cross-Sections
The Consultant shall prepare all plan sheets/construction documents on MCDOT standard sheets. The
following list of earthwork plan sheets/documents shall be prepared by the Consultant.
•
Earthwork Report
•
Cross Sections
•
Mass Diagram
The Consultant shall prepare and submit an earthwork estimate report based on end-area cut and fill
volumes for the mainline and side streets. The earthwork report shall clearly identify all estimated borrow
or waste quantities with shrink/swell factors applied, as well as any assumptions made in calculating
earthwork volumes.
The Consultant shall be responsible for preparing and submitting cross sections at 10-scale and 50-foot
intervals.
The Consultant shall include a Mass Diagram indicating the project earthwork.
700.7.4
Cost Estimate
The Consultant shall prepare estimates (cost estimates) in the format provided in the Project
Development Manual using the MCDOT Project Costs Estimation Tool. The Consultant shall notify the
Project Manager, in writing, if there is any reason to believe the project cannot be constructed within the
allocated budget.
700.8
Constructability Review
MCDOT will conduct an independent constructability review. Consultant shall facilitate review and
provide information needed for reviewer as well as respond to and address constructability review
comments. Consultant shall perform their own constructability review prior to submitting.
700.9
Final Scoping Document – Final Scoping Plans Submittal
The Consultant shall submit the Final SDR and Final Scoping Plans to the PM for approval. The PM
and the Project Team will review the Final SDR and Final Scoping Plans to verify that all previous
comments have been addressed. Once the review is complete, the PM will circulate the Final SDR and
Final Scoping Plans for all appropriate signatures. Once the Final SDR and Final Scoping Plans receive
all appropriate signatures the document is considered complete, signaling the end of the Scoping process.
SECTION 800 TECHNICAL MEMORANDA AND REPORTS
800.1
Drainage Report
The Consultant shall be responsible for preparing the Initial, Preliminary, Final and Sealed Drainage
Reports. Drainage design shall be performed in accordance with the current MCDOT Roadway Design
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 29 of 31
Manual, the Flood Control District of Maricopa County (FCDMC) Drainage Design Manual (Volumes I,
II and III) and the Project Development Manual.
The Consultant shall review previous studies to confirm existing conditions offsite hydrology. The Loop
303/White Tanks ADMS Update HEC-1 offsite hydrology will be updated to include Prasada (Sterling
Grove) and other development to determine offsite flows. Refinement near Peoria Avenue is expected
and will use the base HEC-1 model. The Consultant shall ensure historic drainage patterns and
surrounding properties are not impacted by the design. The Consultant shall evaluate connecting the
recently constructed channel on the north side of Peoria Ave to the Loop 303 Channel. The Consultant
shall evaluate impacts to the Cotton Lane Floodplain, mitigation measures, the need for a
CLOMR/LOMR, and coordination with FCDMC. As each alternative is developed, a drainage analysis
shall be performed to determine offsite and proposed onsite drainage impacts to the historical drainage
pattern and provide mitigation measures. MCDOT will provide direction and review as necessary.
Consultant shall prepare any design exceptions required for the recommended alternative.
Drainage reports shall contain an executive summary, narrative, drainage area map, and appropriate
calculations. Reference tables, calculations, computer printout and electronic files shall be in an appendix
or appendices.
Drainage maps and calculations shall be prepared that quantify existing conditions and demonstrate
compliance with the drainage design criteria. Calculations shall include, but not be limited to, identifying
quantitates, direction and spread of runoff flows to culverts and channels within and adjacent to the project
for both existing and proposed conditions.
800.1.1.1
Prepare and Submit Initial Drainage Concepts
The Consultant shall prepare initial drainage conceptual alternatives based on the guidelines provided in
the Project Development Manual. The Consultant shall submit the initial version to the PM with the
Conceptual Alternatives.
The PM and the Technical Reviewer will review the Technical Memorandum and provide comments.
The Project Manager will gather and provide all comments to the Consultant.
800.1.1.2
Update and Submit Preliminary Drainage Report
The Consultant shall update the Preliminary Drainage Report, pursuant to comments and approval of the
Initial Drainage Conceptual Alternatives.
The Consultant shall update the Technical Memorandum based on the guidelines provided in the Project
Development Manual. The Preliminary Drainage Report shall be submitted concurrent with the Candidate
Alternatives stage submittal unless other arrangements are made with the PM.
The PM and the Technical Reviewer will review the Technical Memorandum and provide comments.
The Project Manager will gather and provide all comments to the Consultant.
800.1.132
Update and Submit Final Drainage Report
The Consultant shall update the Final Drainage Report, pursuant to comments and approval of the
Preliminary Drainage Report.
The Consultant shall update the Technical Memorandum based on the guidelines provided in the Project
Development Manual. The Final Drainage Report shall be submitted concurrent with the draft scoping
document stage submittal unless other arrangements are made with the PM.
The PM and the Technical Reviewer will review the Technical Memorandum and provide comments.
The Project Manager will gather and provide all comments to the Consultant.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 30 of 31
800.1.1.4
Update and Submit Sealed Drainage Report
The Consultant shall prepare the sealed final Technical Memorandum incorporating the comments
received from the PM and based on the guidelines provided in the Project Development Manual. The
Consultant shall submit the Sealed Drainage Report concurrent with the final scoping stage submittal
unless other arrangements are made with the PM
800.2 Geotechnical Investigation and Recommendations
MCDOT Materials Engineering Branch will complete investigation and provide recommendations via
Materials On-Call consultant. Consultant will coordinate any data needs required for completion of
investigation and incorporation of recommendations into project design.
800.3 Alternatives Analysis
The Consultant shall develop and analyze potential alternatives for typical section configuration, access
control, intersections, and drainage alternatives. This process shall be summarized in the Alternatives
Analysis Technical Memorandum.
The Consultant shall prepare and submit the draft Technical Memorandum based on the guidelines
provided in the Project Development Manual. The Technical Memorandum will include technical
summaries of Utility Analysis, Right-of-Way Analysis, and Traffic Analysis in lieu of separate Technical
Memorandums. Sub-consultant Burgess & Niple will prepare the Traffic Analyis technical content and
narrative. The Consultant will incorporate the traffic analysis content prepared by sub-consultant
Burgess & Niple into the Alternatives Analysis Technical Memorandum.
800.3.1
Prepare and Submit Preliminary Alternatives Analysis Technical Memorandum
The Consultant shall prepare the Technical Memorandum based on the guidelines provided in the Project
Development Manual.
The PM and the Technical Reviewers will review the Technical Memorandum and provide comments.
The PM will gather and provide all comments to the Consultant.
800.3.2
Prepare and Submit Sealed Alternatives Analysis Technical Memorandum
Once the Consultant has received all comments from the PM, they shall be incorporated into the
Technical Memorandum. The sealed final Technical Memorandum shall be submitted prior to
development of draft scoping documents.
Scope of Services
Project Specific
Project No.: TT0576
Contract No.: 2020-025
Revised: October 2020
Page 31 of 31
SECTION 1200 SUBMITTALS
1200.1
Project Submittals
Table 5 depicts the submittals to be provided by the Consultant for each deliverable during each stage of
the project. The Consultant shall transmit files electronically to the PM at each submittal stage along
with one hard copy.
Table 5 – Project Submittals Table
Legend:
H# - Number of Hard Copies
Requested
E - Indicates Electronic
Submittal is Requested
Lydia Warnick
(Project Manager)
Andrew Fraser
(MWD)
Yvonne Aguirre
(Southwest Gas)
All Other Utility Providers
Kristin Tytler
(City of Surprise)
Patrick Sage (City of Glendale)
Joselyn Valero (ADOT)
Total Number of Hard Copies
Submittal Document
Scoping
Technical Memorandum
E, H1
E
1
Scoping Letter
E, H1
E
1
Scoping Plans
E, H1
H5, E
H1, E
E
E
E
E
7
MicroStation and In Roads
CADD files
E
E
E
E
EXHIBIT B
CONSULTANT’S FEE PROPOSAL
CONTRACT NO. 2020-025
PEORIA AVE.: CITRUS ROAD TO SR 303
TT0576
Peoria Ave Citrus Road to SR303 Scoping Assessment Services
T. Y. Lin International
PROJECT NO. TT0576
Contract No. 2020-025
ESTIMATED DIRECT LABOR
PERSON
BILLING
CLASSIFICATION
HOURS
RATE/HOUR
TOTAL
Project Principal
11
93.54
$
1,029
$
Project Manager
417
61.25
$
25,541
$
Senior Project Engineer
653
53.08
$
34,661
$
Project Engineer
1,092
43.87
$
47,906
$
Engineer / Designer
672
43.69
$
29,360
$
Technician
2,228
35.11
$
78,225
$
Administrative
18
33.52
$
603
$
Clerical
34
15.75
$
536
$
5,125
Hours
Estimated Labor Cost
217,861
$
Overhead 157.763%
343,704
$
Subtotal
561,565
$
ESTIMATED DIRECT EXPENSES
(Listed By Item At Estimated Actual Cost - NO MARKUP)
Travel
884
$
Plotting
273.00
$
Miscellaneous Expenses
249
$
Total Estimated Expenses
1,406
$
ESTIMATED OUTSIDE SERVICES AND CONSULTANTS
Firm
Cost
AZ Roundabouts
75,077
$
Burgess & Niple
158,554
$
Total Estimated Outside Services
233,631
$
PROFIT (Direct Labor +Overhead)
10%
56,156.50
TOTAL ESTIMATED FEE
852,758
$
CONTRACT TIME
540 Calendar Days
10/16/2020
(Figures Rounded To The Nearest $1)
Consultant Firm Signature
Date
DERIVATION OF COST PROPOSAL SUMMARY
3/26/2013
Page 1 of 5
Peoria Ave Citrus Road to SR303 Scoping Assessment Services
T. Y. Lin International
PROJECT NO. TT0576
Contract No. 2020-025
Scale
No
Shts
Hours/
Sheet
Project
Principal
Project
Manager
Senior
Project
Engineer
Project
Engineer
Engineer /
Designer
Technician Administra
tive
Clerical
Total
TASK
ESTIMATED STAFF HOURS - SCOPING PHASE
TASK 100 - PROJECT MANAGEMENT
100.1 - Project Work Plan
1
4
5.0
100.2 - Project Initiation
1
1
2.0
100.3 - Kick-Off Meeting
3
2
2
7.0
100.4 - Design Criteria
2
4
8
14.0
100.5 - Design Exceptions
4
8
16
24
52.0
100.6 - Project Progress Meetings
63
46
46
80
235.0
100.7 - Determine VE Study Recommendation
1
1.0
100.8 - Field Walk with Project Team
4
4
4
12.0
100.9 - Project Implementation and Master Schedule
4
4.0
100.10 - Project Delivery Method Recommendation
1
1
2.0
100.11 - Team Input for Seasonal Limitations
1
1.0
100.12 - Project Administration
18
18
36.0
100.13 - Quality Assurance/Control
4
40
44.0
TASK 200 - DATA ACQUISITION
200.1 - Project Research / Data Collection
4
4
12
40
60.0
200.2 - Review Acquired Data
2
8
16
24
50.0
200.3 - Identify Additional Information Needs
1
2
3.0
200.4 - Site Visit and Project Research
4
4
4
4
4
20.0
TASK 300 - LAND SURVEY
300.1 - Results of Survey, Section Control, Exst R/W Base Map
2
8
10.0
300.2 - Establish Coordinate System per RDM
1
4
5.0
300.3 - Supplemental Field Survey
1
2
4
8
15.0
TASK 400 - PROJECT COORDINATION
400.1 - Stakeholder Meetings
40
40
64
144.0
400.2 - Public Involvement Plan
2
4
6.0
400.3 - Public Involvement Activities
100
8
8
100
216.0
400.4 - Public Involvement Summary
1
1.0
400.5 - Public Meeting Summary and Comments
2
2
2
6.0
400.9 - Intergovernmental and Maintenance Agreements Identification
1
2
8
11.0
TASK 500 - UTILITIES AND RAILROAD
500.1 - Verification of Existing Utility Base Map
2
4
24
30.0
500.2 - Utility and Railroad Conflict Identification
1
8
40
49.0
500.3 - Utility Prior Rights
2
2.0
500.4 - Utility Company Review of Recommended Alternative
4
4.0
500.5 - Pothole Data on Plans, Profiles and Cross-Sections
1
8
16
40
65.0
500.6 - Proposed Utility Data on Plans, Profile and Cross-Sections
1
2
4
40
47.0
500.7 - Utility Relocation Concepts with R/W and Easement Requirements
1
4
8
16
29.0
500.8 - Private Irrigation Relocation Concepts
1
16
32
40
89.0
500.9 - Utility Relocation Cost Estimates and Schedule
1
4
8
13.0
500.10 - Utility Coordination Meetings
6
8
8
22.0
TASK 700 - ALTERNATIVES ANALYSIS, SDR, AND PLANS
700.1 - Conceptual Alternative Plans Development
700.1.1 - Conceptual Typical Section & Access Control Alternative Roll Plots
6
12
4
8
60
72.0
700.1.2 - Conceptual Intersection Alternative Exhibits (sub-consultant)
1
4
5.0
700.1.3 - Conceptual Drainage Alternative Roll Plots
3
17
2
8
40
50.0
700.2 - Candidate Alternatives Plans Development
700.2.1 - Candidate Alternative Plans (3 alternatives)
700.2.1.1 - Typical Sections (3 sheets each alternative)
9
9
1
4
16
24
40
85.0
3/26/2013
Page 2 of 5
Peoria Ave Citrus Road to SR303 Scoping Assessment Services
T. Y. Lin International
PROJECT NO. TT0576
Contract No. 2020-025
Scale
No
Shts
Hours/
Sheet
Project
Principal
Project
Manager
Senior
Project
Engineer
Project
Engineer
Engineer /
Designer
Technician Administra
tive
Clerical
Total
TASK
ESTIMATED STAFF HOURS - SCOPING PHASE
700.2.1.2 - Geometric Control (6 sheets each alternative)
18
6
1
2
8
32
60
103.0
700.2.1.3 - Roadway Plan & Profile Sheets (16 sheets each alternative)
20
48
10
16
40
60
120
240
476.0
700.2.1.4 - Storm Drain Plan & Profile Sheets (16 sheets each alternative)
20
48
9
4
60
80
120
160
424.0
700.2.1.5 - Culvert Plan & Profile Sheets (4 sheets each alternative)
20
12
9
2
16
32
60
110.0
700.2.1.6 - Channel Plan & Profile Sheets (7 sheets each alternative)
20
21
6
1
12
40
80
133.0
700.2.1.7 - Retention Basin Plans (2 sheets each alternative)
20
6
12
1
8
24
40
73.0
700.2.1.8 - Signing & Pavement Marking Plans (8 sheets each alternative)
40
24
4
2
4
8
80
94.0
700.2.2 - Candidate Intersection Alternative Plans (sub-consultant)
1
4
5.0
700.3 - Evaluation Criteria Matrix
700.3.1 - Typical Section Alternatives Evaluation Matrix
1
2
4
7.0
700.3.2 - Intersection Alternatives Evaluation Matrix
2
4
8
14.0
700.3.3 - Access Control Alternatives Evaluation Matrix
1
2
4
7.0
700.3.4 - Drainage Alternatives Evaluation Matrix
1
4
8
13.0
700.4 - Evaluate Candidate Alternatives
2
4
8
14.0
700.5 - Select Recommended Alternative - Project Team
2
4
6.0
700.6 - Approve Recommended Alternative - Management Committee
2
6
8
12
28.0
700.7 - Draft Scoping and Design Report (SDR) Submittal (with TMs)
700.7.1 - SDR
700.7.2.1 - Cover Sheet
1
2
3.0
700.7.2.2 - Project Fact Sheet
1
4
5.0
700.7.2.3 - Table of Contents
1
1.0
700.7.2.4 - Project Overview
1
1
2.0
700.7.2.5 - Project Features
4
4.0
700.7.2.6 - Traffic Analysis (sub-consultant)
1
1.0
700.7.2.7 - Existing Roadway Features Analysis
2
4
6.0
700.7.2.8 - Alternatives Analysis
2
4
6.0
700.7.2.9 - Environmental Analysis
1
1.0
700.7.2.10 - Drainage Analysis
4
4.0
700.7.2.11 - Utilities Analysis
1
2
4
8
15.0
700.7.2.12 - Structures Evaluation
1
1.0
700.7.2.13 - Geotech and Pavement Analysis
1
1.0
700.7.2.14 - Design Features of the Recommended Alternative
1
4
5.0
700.7.2.15 - Typical Section
1
2
3.0
700.7.2.16 - Right-of-Way
1
1.0
700.7.2.17 - Drainage
1
1.0
700.7.2.18 - Traffic Control
1
1.0
700.7.2.19 - Constructability
1
1.0
700.7.2.20 - Design Exceptions
1
2
4
7.0
700.7.2.21 - Public and Stakeholder Involvement
1
1.0
700.7.2.22 - Implementation/Phasing Plan
1
1.0
700.7.2.23 - Cost Estimate
1
1
2.0
700.7.2.24 - Funding
1
1.0
700.7.2.25 - Partners and Agreements
1
1.0
700.7.2.26 - Final Design and Construction Schedule
2
2.0
700.7.2 - Scoping Plans
700.7.2.1 - Face Sheet
1
5
1
4
5.0
700.7.2.2 - General Notes
1
7
1
2
4
7.0
700.7.2.3 - Typical Sections
4
4
2
4
8
14.0
700.7.2.4 - Quantity Summary
2
27
1
1
4
8
40
54.0
3/26/2013
Page 3 of 5
Peoria Ave Citrus Road to SR303 Scoping Assessment Services
T. Y. Lin International
PROJECT NO. TT0576
Contract No. 2020-025
Scale
No
Shts
Hours/
Sheet
Project
Principal
Project
Manager
Senior
Project
Engineer
Project
Engineer
Engineer /
Designer
Technician Administra
tive
Clerical
Total
TASK
ESTIMATED STAFF HOURS - SCOPING PHASE
700.7.2.5 - Geometric Control
6
1
1
2
4
7.0
700.7.2.6 - Roadway Plan & Profile Sheets
20
16
6
8
16
24
40
88.0
700.7.2.7 - Intersection Detail Sheets
20
3
22
2
4
60
66.0
700.7.2.8 - Driveway Details
20
8
17
1
4
8
40
80
133.0
700.7.2.9 - Median Detail Sheets
20
16
5
1
2
4
80
87.0
700.7.2.10 - Sidewalk Details
20
16
7
1
8
16
80
105.0
700.7.2.11 - Storm Drain Plan & Profile Sheets
20
16
6
8
16
24
40
88.0
700.7.2.12 - Storm Drain Connector Pipe Profiles
20
2
15
2
4
24
30.0
700.7.2.13 - Culvert Plan & Profile Sheets
20
4
9
4
8
24
36.0
700.7.2.14 - Channel Plan & Profile Sheets
20
7
4
4
8
16
28.0
700.7.2.15 - Retention Basin Plans
20
2
18
1
2
8
24
35.0
700.7.2.16 - Drainage Details
20
2
1
1
1.0
700.7.2.17 - Signing & Pavement Marking Cover Sheet (sub-consultant)
1
1.0
700.7.2.18 - Signing & Pavement Marking General Notes (sub-consultant)
1
1.0
700.7.2.19 - Signing & Pavement Marking Plans (sub-consultant)
700.7.2.20 - Construction Phasing Plans
100
8
6
2
4
40
46.0
700.7.2.21 - Traffic Signal or Roundabout Plan (sub-consultant)
1
1.0
700.7.2.22 - Pole & Conductor Schedule (sub-consultant)
1
1.0
700.7.2.23 - ITS Plans (sub-consultant)
1
1.0
700.7.2.24 - ITS Details (sub-consultant)
1
1.0
700.7.3 - Cross-Sections
65
4
1
8
40
80
120
249.0
700.7.4 - Cost Estimate
1
4
8
16
40
69.0
700.8 - Constructability Review
2
4
6.0
700.9 - Final Scoping Document - Final Scoping Plans Submittal
4
8
16
40
80
2
150.0
TASK 800 TECHNICAL MEMORANDA AND REPORTS
800.1 - Drainage Report
2
140
380
522.0
800.2 - Geotechnical and Pavement Design Report
1
1.0
800.3 - Alternatives Analysis
8
20
40
60
128.0
TASK 1200 SUBMITTALS
1200.1 - Project Submittals
8
16
32
56.0
374
14
11
417
653
1092
672
2228
18
34
5125.0
3/26/2013
Page 4 of 5
Peoria Ave Citrus Road to SR303 Scoping Assessment Services
T. Y. Lin International
PROJECT NO. TT0576
Contract No. 2020-025
Travel
A. Local Mileage at
0.575
$
1,538
miles
Subtotal Travel
884
$
Plotting
B. Exhibits at
3.00
$
11
exhibits
33
$
C. Plots at
plots
-
$
D. Plan Submittals
Half Size Bond Copies at
0.12
$
1,000
Copies
Full Size Bond Copies at
0.60
$
200
Copies
Subtotal Plotting
273.00
$
Miscellaneous Expenses
C. Utility Review Delivery
160
$
D. Utility CDs
89
$
Subtotal Miscellaneous Expenses
249
$
ESTIMATED OUTSIDE SERVICES & CONSULTANTS
AZ Roundabouts
75,077
$
Burgess & Niple
158,554
$
TOTAL ESTIMATED OUTSIDE SERVICES
233,631
$
TOTAL ESTIMATED EXPENSES
235,037
$
ESTIMATE OF DIRECT EXPENSES
3/26/2013
Page 5 of 5
Conceptual
Alternatives
Tasks *
Candidate
Alternatives
Tasks
Draft
Scoping
Tasks
Final Scoping
(30%) Tasks
Tasks
PEORIA AVE CITRUS RD TO SR 303
PROJECT NO. TT0567
CONTRACT NO. 2020-025
Work Breakdown Structure
100.1.-
Project Work Plan
F
100.2.-
Project Initiation
F
100.3.-
Kick-Off Meeting
F
100.4.-
Design Criteria
P
F
100.5.-
Design Exceptions
P
S
100.6.-
Project Progress Meetings
X
X
X
X
100.7.-
Determine VE Study Recommendation
X
100.8.-
Field Walk with Project Team
X
100.9.-
Project Implementation and Master Schedule
P
F
100.10.-
Project Delivery Method Recommendation
I
P
F
100.11.-
Team input for Seasonal limitations (dry-ups, monsoon, special event,
etc.).
P
F
100.12.-
Project Administration
X
X
X
X
200.1.-
Project Research / Data Collection
X
200.2.-
Review Acquired Data
X
200.3.-
Identify Additional Information Needs
X
200.4.-
Site Visit and Project Research
X
300.1.-
Results of Survey, Section Control, Exst R/W Base Map
X
300.2.-
Establish Coordinate System per RDM
X
300.3.-
Supplemental Field Survey
X
X
X
400.1.-
Stakeholder Meetings
X
X
400.2.-
Public Involvement Plan
F
400.3.-
Public Involvement Activities
F
400.4.-
Public Involvement Summary
F
400.5.-
Public Meeting Summary and Comments
P
400.9.-
Intergovernmental and Maintenance Agreements Identification
I
P
400.9.1 - City of Glendale Agreements
I
P
400.9.2 - City of Surprise Agreements
I
P
Project Coordination
TT0576 - 400
TT0576 - 100
TT0576 - 300
Data Acquisition
TT0576 - 200
Project Management
Land Survey
WBS
Page 1 of 4
9/17/2020
Conceptual
Alternatives
Tasks *
Candidate
Alternatives
Tasks
Draft
Scoping
Tasks
Final Scoping
(30%) Tasks
Tasks
PEORIA AVE CITRUS RD TO SR 303
PROJECT NO. TT0567
CONTRACT NO. 2020-025
Work Breakdown Structure
500.1.-
Verification of Existing Utility Base Map
P
F
F
F
500.2.-
Utility and Railroad Conflict Identification
I
P
F
F
500.3.-
Utility Prior Rights
I
P
F
500.4.-
Utility Company Review of Recommended Alternative
F
500.5.-
Pothole Data on Plans, Profiles and Cross-Sections
F
F
500.6.-
Proposed Utility Data on Plans, Profiles and Cross-Sections
I
P
500.7.-
Utility Relocation Concepts with R/W and Easement Requirements
I
I
P
P
500.8.-
Private Irrigation Relocation Concepts
I
P
P
500.9.-
Utility Relocation Cost Estimates and Schedule
P
F
500.10.-
Utility Coordination Meetings
600.1.-
Environmental Document Tech Memo
P
F
600.2.-
Environmental Inventory and Fatal Flaw Documentation
F
F
600.3.-
Determine Environmental Impacts
I
P
F
600.4.-
Identify Environmental Items for Evaluation Matrix
F
600.5.-
Complete Title VI, Limited English Proficiency and Environmental Justice
Assessment
F
600.6.-
Document Anticipated Environmental Permits with Associated Schedule
Requirements
P
F
600.7.-
Geotechnical Environmental Clearance
X
700.1.-
Conceptual Alternative Plans Development
X
700.1.1 - Conceptual Typical Section & Access Control Alternative Roll Plots
X
700.1.2 - Conceptual Intersection Alternative Exhibits
X
700.1.3 - Conceptual Access Control Alternative Roll Plots
X
700.2.-
Candidate Alternatives Plans Development
X
700.2.1 - Candidate Alternative Plan
X
700.2.2 - Candidate Intersection Alternative Plans
X
700.2.4 - Conceptual Drainage Alternative Roll Plots
X
700.3.-
Evaluation Criteria Matrix
P
F
700.3.1 - Typical Section Alternatives Evaluation Matrix
P
F
700.3.2 - Intersection Alternatives Evaluation Matrix
P
F
700.3.3 - Access Control Alternatives Evaluation Matrix
P
F
700.3.4 - Drainage Alternatives Evaluation Matrix
P
F
700.4.-
Evaluate Candidate Alternatives
X
700.5.-
Select Recommended Alternative - Project Team
X
700.6.-
Approve Recommended Alternative - Management Committee
X
Draft Scoping and Design Report (SDR) Submittal (with TMs)
F
700.7.1 - SDR
F
700.7.2.1 - Cover Sheet
F
S
700.7.2.2 - Project Fact Sheet
F
S
TT0576 - 600
Environmental
700.7.-
TT0576 - 500
TT0576 - 700
Alternatives Analysis, SDR, and Plans
Utilities and Railroad
WBS
Page 2 of 4
9/17/2020
Conceptual
Alternatives
Tasks *
Candidate
Alternatives
Tasks
Draft
Scoping
Tasks
Final Scoping
(30%) Tasks
Tasks
PEORIA AVE CITRUS RD TO SR 303
PROJECT NO. TT0567
CONTRACT NO. 2020-025
Work Breakdown Structure
700.7.2.3 - Table of Contents
F
S
700.7.2.4 - Project Overview
F
S
700.7.2.5 - Project Features
F
S
700.7.2.6 - Traffic Analysis
F
S
700.7.2.7 - Existing Roadway Features Analysis
F
S
700.7.2.8 - Alternatives Analysis
F
S
700.7.2.9 - Environmental Analysis
F
S
700.7.2.10 - Drainage Analysis
F
S
700.7.2.11 - Utilities Analysis
F
S
700.7.2.12 - Structures Evaluation
F
S
700.7.2.13 - Geotech and Pavement Analysis
F
S
700.7.2.14 - Design Features of the Recommended Alternative
F
S
700.7.2.15 - Typical Section
F
S
700.7.2.16 - Right-of-Way
F
S
700.7.2.17 - Drainage
F
S
700.7.2.18 - Traffic Control
F
S
700.7.2.19 - Constructability
F
S
700.7.2.20 - Design Exceptions
F
S
700.7.2.21 - Public and Stakeholder Involvement
F
S
700.7.2.22 - Implementation/Phasing Plan
F
S
700.7.2.23 - Cost Estimate
F
S
700.7.2.24 - Funding
F
S
700.7.2.25 - Partners and Agreements
F
S
700.7.2.26 - Final Design and Construction Schedule
F
S
700.7.2 - Scoping Plans
I
P
700.7.2.1 - Face Sheet
I
P
700.7.2.2 - General Notes
I
P
700.7.2.3 - Typical Sections
I
P
P
F
700.7.2.4 - Quantity Summary
I
P
700.7.2.5 - Geometric Control
I
F
700.7.2.6 - Roadway Plan & Profile Sheets
I
P
P
700.7.2.7 - Intersection Detail Sheets
I
P
700.7.2.8 - Driveway Details
I
P
700.7.2.9 - Median Detail Sheets
I
P
700.7.2.10 - Sidewalk Details
I
P
700.7.2.11 - Storm Drain Plan & Profile Sheets
I
P
P
700.7.2.12 - Storm Drain Connector Pipe Profiles
I
P
700.7.2.13 - Culvert Plan & Profile Sheets
I
P
P
700.7.2.14 - Channel Plan & Profile Sheets
I
P
P
700.7.2.15 - Retention Basin Plans
I
P
P
700.7.2.16 - Drainage Details
I
P
700.7.2.17 - Signing & Pavement Marking Cover Sheet
I
P
700.7.2.18 - Signing & Pavement Marking General Notes
I
P
700.7.2.19 - Signing & Pavement Marking Plans
I
I
P
P
700.7.2.21 - Construction Phasing Plans
I
P
P
700.7.2.22 - Traffic Signal or Roundabout Plan
I
I
P
P
700.7.2.23 - Pole & Conductor Schedule
I
P
700.7.2.24 - ITS Plans
I
P
700.7.2.25 - ITS Details
I
700.7.3 - Cross-Sections
I
P
700.7.4 - Cost Estimate
I
I
P
F
Constructability Review
I
P
P
Final Scoping Document - Final Scoping Plans Submittal
S
700.8.-
700.9.-
WBS
Page 3 of 4
9/17/2020
Conceptual
Alternatives
Tasks *
Candidate
Alternatives
Tasks
Draft
Scoping
Tasks
Final Scoping
(30%) Tasks
Tasks
PEORIA AVE CITRUS RD TO SR 303
PROJECT NO. TT0567
CONTRACT NO. 2020-025
Work Breakdown Structure
800.1.-
Drainage Report
I
P
F
S
800.2.-
Geotechnical and Pavement Design Report
I
P
F
S
800.3.-
Alternatives Analysis
I
P
F
S
900.1.-
Identify Open & Declare Right-of-Way (R/W) Status
F
900.2.-
R/W Base Map
F
900.3.-
Right-of-way Limit Requirements
I
P
P
F
900.4.-
Land Value Estimate
I
P
P
900.5.-
Acquisition Timeline Estimate
I
P
F
900.6.-
Identify Unique Ownerships with project budget and schedule
P
F
F
900.7.-
Title Reports
P
900.8.-
Right-of-Entry (Environmental, Geotechnical, Potholing)
F
900.9.-
Identify & Map Prior Right Conflicts
I
P
900.10.-
Initiate and Complete Open & Declare Right-of-Way (R/W)
F
900.11.-
Contact Letters to Property Owners
Identification of ADA facilities/conformance
P
P
F
F
Identification of bicycle, equestrian, and pedestrian facilities
P
P
F
F
Traffic Volume Projections
P
F
Ultimate Roadway Classification
F
Project Rating Score
X
X
Federal Aid recommendation
P
F
1200.1.-
Project Submittals
X
LEGEND:
"I" = Initial/Conceptual
"P" = Preliminary/Draft
"F" = Final
"S" = Sealed
"X" = Completed
"C" = Post Design Task
"FR" = Final (Incorporating prior submittal review comments; No design changes impacting R/W, environmental, or utility relocation activities without Management a
Note (*): For projects that do not include Conceptual Alternatives and only evaluate Candidate Alternatives, the deliverables that do not include the term “concept” will
be included within the Candidate Alternative Stage.
TT0576 - 1200
1000.5.-
1000.6.-
1000.1.-
1000.2.-
1000.3.-
1000.4.-
TT0576 - 900
TT0576 - 800
Technical Memoranda and Reports
Right-of-Way
Submittals
Planning
TT0576 - 1000
WBS
Page 4 of 4
9/17/2020
Peoria Ave Citrus Road to SR303 Scoping Assessment Services
AZ Roundabouts, PLLC
PROJECT NO. TT0576
Contract No. 2020-025
Scale
No
Shts
Hours/
Sheet
Project
Principal
Project
Manager
Senior
Traffic
Engineer
Project
Engineer
Engineer /
Designer
Technician Administrat
ive
Clerical
Total
78.09
$
67.69
$
59.87
$
-
$
49.46
$
-
$
-
$
-
$
Task 100
Project Administration
100.3 Kickoff Meeting
100.6 Project Progress Meetings - Conceptual Alertnatives Phase
2
2.0
100.6 Project Progress Meetings - Candidate Alertnatives Phase
2
2.0
100.6 Project Progress Meetings - Draft Scoping Phase
2
2.0
100.6 Project Progress Meetings - Final Scoping 30% Phase
2
2.0
100.12 Project Administration - All Phases
4
14
18.0
Task 200
Data Acquisition
200.4 Site Visit - Conceptual Alternatives Phase
6
6
12.0
Task 400
Project Coordination
400.1 Stakeholder Meetings - Conceptual Alternatives Phase
3
3.0
400.1 Stakeholder Meetings - Draft Scoping Phase
3
3.0
400.5 Public Meeting Summary and Comments - Draft Scoping Phase (Preliminary)
3
3.0
Task 700
Alternatives Analysis Scoping Design Report and Plans
700.1.2 Conceptual Alternative Intersection Exhibits (See Notes.)
40 or NTS
33
8
4
18
242
264.0
700.2.2 Candidate Intersection Alternative Exhibits (See Notes.)
40 or NTS
12
8
2
8
86
96.0
700.5 Select Recommended Alternative
14
6
8
14.0
700.7.2.21 Traffic Signal Plan or Roundabout Plan
20 or 40
3
12
1
3
32
36.0
700.7.2.22 Pole & Conductor Schedule or Fastest Path (1 of 2)
NTS
3
12
1
3
32
36.0
700.7.2.23 Fastest Path (2 of 2)
NTS
3
12
1
3
32
36.0
700.7.2.24 Design Vehicle Tracking and Swept Path (1 of 2)
NTS
3
8
1
1
22
24.0
700.7.2.25 Design Vehicle Tracking and Swept Path (2 of 2)
NTS
3
8
1
1
22
700.7.2.26 Intersection and Stopping Sight Distance (1 of 2)
NTS
3
8
1
1
22
700.7.2.27 Intersection and Stopping Sight Distance (2 of 2)
NTS
3
8
1
1
22
66
4
56
39
526
625.0
NOTES:
700.1.2
700.1.2
For this phase of design, horizontal layout exhibits will prepared at a scale of 1"= 40'; other exhibits will be scalable but not to a set scale (basically "scaled to fit").
700.2.2
Assumes 3 Signalized concept x 3 exhibits x 3 intersections + 1 Signalized concepts x 1 exhibit x 3 intersections.
700.2.2
For this phase of design, horizontal layout exhibits will prepared at a scale of 1"= 40'; other exhibits will be scalable but not to a set scale (basically "scaled to fit").
TASK
Assumes 3 Roundabout concepts x 3 exhibits x 3 intersections + 2 Signalized concepts x 1 exhibit x 3 intersections.
ESTIMATED STAFF HOURS - SCOPING PHASE
Peoria Ave Citrus Road to SR303 Scoping Assessment Services
AZ Roundabouts, PLLC
PROJECT NO. TT0576
Contract No. 2020-025
Travel
A. Local Mileage at
0.57
$
190
miles
Subtotal Travel
108
$
Plotting
B. Exhibits at
exhibits
C. Plots at
plots
-
$
D. Plan Submittals
Half Size Bond Copies at
Copies
Full Size Bond Copies at
Copies
Subtotal Plotting
-
$
Miscellaneous Expenses
C. Other
-
$
Subtotal Miscellaneous Expenses
-
$
ESTIMATED OUTSIDE SERVICES & CONSULTANTS
Consultant Y
-
$
Consultant Z
-
$
TOTAL ESTIMATED OUTSIDE SERVICES
-
$
TOTAL ESTIMATED EXPENSES
108
$
ESTIMATE OF DIRECT EXPENSES
3/26/2013
Page 1 of 1
Background Information:
As indicated on the cover letter provided by AZ Roundabouts, PLLC, staff previously operated under the Practical Traffic,
LLC firm name. AZ Roundabouts, PLLC and/or Practical Traffic, LLC do not have a government audit report, but have
previously completed contract work for MCDOT as part of Contract No. 2016-032 using the enclosed rates. This background
information is provided to substantiate AZ Roundabouts, PLLC overhead and labor rates as previously accepted by MCDOT.
Peoria Ave Citrus Road to SR303 Scoping Assessment Services
Burgess & Niple
PROJECT NO. TT0576
Contract No. 2020-025
ESTIMATED DIRECT LABOR
PERSON
BILLING
CLASSIFICATION
HOURS
RATE/HOUR
TOTAL
Senior Engineer
218
60.41
$
13,169
$
Engineer III
178
51.07
$
9,090
$
Engineer II
328
38.44
$
12,608
$
Engineer I
302
34.80
$
10,510
$
GIS/Graphics
68
38.75
$
2,635
$
Contract Administrator
18
35.25
$
635
$
Intern
48
20.00
$
960
$
1,160
Hours
Estimated Labor Cost
49,607
$
Overhead 186.48%
92,507
$
Subtotal
142,114
$
ESTIMATED DIRECT EXPENSES
(Listed By Item At Estimated Actual Cost - NO MARKUP)
Travel
347
$
Plotting
-
$
Miscellaneous Expenses
-
$
Total Estimated Expenses
347
$
ESTIMATED OUTSIDE SERVICES AND CONSULTANTS
Firm
Cost
Traffic Research & Analysis, Inc.
1,881
$
Total Estimated Outside Services
1,881
$
PROFIT (Direct Labor +Overhead)
10%
14,211.41
TOTAL ESTIMATED FEE
158,554
$
CONTRACT TIME
540 Calendar Days (to be completed by 4/25/2022)
(Figures Rounded To The Nearest $1)
Consultant Firm Signature
Date
9/16/2020
DERIVATION OF COST PROPOSAL SUMMARY
Page 1 of 3
Peoria Ave Citrus Road to SR303 Scoping Assessment Services
Burgess & Niple
PROJECT NO. TT0576
Contract No. 2020-025
Scale
No
Shts
Hours/
Sheet
Senior
Engineer
Engineer III Engineer II
Engineer I
GIS/Graphics
Contract
Administrator
Intern
Total
60.41
$
51.07
$
38.44
$
34.80
$
38.75
$
35.25
$
20.00
$
Section 100 - Project Management
Task 100.3
Kick-Off Meeting
NA
-
4
4
8.0
Task 100.6
Project Progress Meetings
NA
-
44
44.0
Task 100.12
Project Administration
NA
-
22
18
40.0
Section 200 - Data Acquisition
Task 200.1
Project Research/Data Collection
NA
-
4
4
8.0
Task 200.2
Review Acquired Data
NA
-
2
2
8
4
16.0
Task 200.3
Identify Additional Information Needs
NA
-
2
2
2
6.0
Task 200.4
Site Visit and Project Research
NA
-
8
8
16.0
Task 400 - Project Coordination
Task 400.1
Stakeholder Meetings
NA
-
14
14.0
Task 400.5
Public Meeting Summary and Comments
NA
-
6
6.0
Section 700 - Alternatives Analysis
Task 700.3
Evaluation Criteria Matrix
NA
-
8
16
24.0
Task 700.7
Draft Scoping Document (with TMs) Submittal
NA
-
Task 700.7.1
Draft SDR
NA
-
8
16
16
24
64.0
Task 700.7.2
Draft Scoping Plans
NA
-
Task 700.7.2.17
Signing & Pavement Marking Cover Sheet
NA
1
6.0
2
4
6.0
Task 700.7.2.18
Signing & Pavement Marking General Notes
NA
1
8.0
4
4
8.0
Task 700.7.2.19
Signing & Pavement Marking Plans
40
10
24.0
20
48
60
92
20
240.0
Task 700.7.2.24
ITS Plans
20
19
8.0
16
20
48
68
152.0
Task 700.7.4
Cost Estimate
NA
-
4
4
16
8
32.0
Task 700.9
Final Scoping Document - Final Scoping Plans Submittal
NA
-
4
8
12
12
36.0
Section 800 - Technical Memoranda and Reports
Task 800.3
Alternatives Analysis
NA
16
24
32
48
8
128.0
Task 800.6
Traffic Report
NA
24
24
80
36
40
8
212.0
Task 1000 - Planning
Task 1000.3
Traffic Volume Projections
NA
-
24
8
40
28
100.0
218
178
328
302
68
18
48
1160.0
TASK
ESTIMATED STAFF HOURS
Page 2 of 3
Peoria Ave Citrus Road to SR303 Scoping Assessment Services
Burgess & Niple
PROJECT NO. TT0576
Contract No. 2020-025
Travel
A. Local Mileage at
0.575
$
604
miles
Subtotal Travel
347
$
Plotting
B. Exhibits at
0.25
$
exhibits
-
$
C. Plots at
1.00
$
plots
-
$
D. Plan Submittals
Half Size Bond Copies at
0.10
$
Copies
Full Size Bond Copies at
1.00
$
Copies
Subtotal Plotting
-
$
Miscellaneous Expenses
C. Other
-
$
Subtotal Miscellaneous Expenses
-
$
ESTIMATED OUTSIDE SERVICES & CONSULTANTS
Traffic Research & Analysis, Inc.
1,881
$
TOTAL ESTIMATED OUTSIDE SERVICES
1,881
$
TOTAL ESTIMATED EXPENSES
2,228
$
ESTIMATE OF DIRECT EXPENSES
Page 3 of 3
Quotation
U/K
Peoria Ave w/o SR 303
Net 30 days
Please note that terms are NET 30 DAYS, unless other contractual
arrangements have been made. A finance charge of 1.5% per month
will be applied to any outstanding balance.
By signing below I accept the terms of this quote and certify that I am authorized to sign on behalf of the
company.
ACCEPTANCE: ___________________________
DESIRED START DATE: ______/______/______
Terms
Quoted to: BURGESS & NIPLE INC.
1500 N Priest Dr
Suite 102
Tempe, AZ 85281
Good Thru
10/16/20
Client Project #
Project Name / Location
Page
1
Quantity
Item
Description
Unit Price
Extension
32.00
501
Video Processing Hours (PremiumTMC) - includes 3-bin vehicle
35.000
1,120.00
classifications. 4 locations x 8hrs (TBD)
152.00
803-83
Mileage (Company-owned Trucks) - calculated on substantiated
0.830
126.16
costs for 2019
7.00
701-2000
Field Tech I
R/T x 2 + set/p'up equip
62.700
438.90
2.00
709-P3
Administrative II Schedule/process/deliver data
78.380
156.76
0.50
709-P1
Administrative II Entry, notify
78.380
39.19
TOTAL
1,881.01
Subtota
1,881.01
It is understood that not all desired collection locations/sites have been physically inspected for potential collection suitability
to the submission of this quote. No guarantee is made, expressed or otherwise, by TRA that a specific location (or assumed da
collection methodology) can be collected as quoted. Additional costs may be incurred when unforeseen logistics, issues of sa
permit requirements, and/or ownership issues are a factor.
3844 East Indian School Road, Phoenix, Arizona 85018
(602) 840-1500 FAX (602) 840-1577
Client PO #:
Quote #
20108
Ravi
MCDOT