TT0561_CONT_COMPETITION-IMPRACTICABLE-FORM-01_APPROVED_20200929.PDF

Office of Procurement Services 
GOODS AND SERVICES 
COMPETITION IMPRACTICABLE FORM 
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the 
acquisition dollar amount is above $5,000.  The Chief Procurement Officer can approve purchases up to $100,000.  Board of 
Supervisors approval is required if the acquisition is over $100,000.  This form must be submitted for approval to:  Office of 
Procurement Services | 160 S 4th Ave | Phoenix, AZ  85003. Fax number: 602.506.6766.  The signed form must be retained in 
the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in 
a formal Contract a CI form is valid from July 1 thru June 30th of each Fiscal Year.  
DEPARTMENT NAME 
DEPARTMENT RX#
PROPOSED CONTRACT VENDOR 
DESCRIPTION OF GOODS OR SERVICES REQUIRED: 
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.) 
Maricopa County Procurement Code MC1-351 states:   “Competition Impracticable” means an acquisition where, competition is 
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. 
 NOTE:  The following are unlikely to be sufficient Competition Impracticable justifications: 
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process) 
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department convenience
Maricopa County Department of Transportation / PC&I Division
Grant specified (supporting documents attached)  
Mailing lists, subscriptions or media advertising 
Warranty voided if service provided by other contract vendor 
Other (Provide written explanation below)
Other proprietary situation  
Brand compatibility available from only one source (no other  
distributors)     
Software license renewals, additions, or upgrades available 
from only one source 
Contact Name:
Jay Guertin
Fax:
Phone:
(480) 966-8295
Zip/Postal Code: 85281
City, State:
Tempe, Arizona
Address:
1230 W. Washington Street, Suite 405
Company:
WSP, USA Inc
NEED IDENTIFIED Date: Sep 2, 2020
REQUESTED DELIVERY 
Date:
Oct 16, 2020
QUOTED PRICE:
795,906.91
The estimated cost of this Procurement is:
≤ $100k
> $100k
Is this a Technology Procurement?
Yes
No
Construction administration services for the construction management and inspection of the TT0562 Olive 
Ave, Sarival Ave to Reems Rd, project that has been merged with the TT0561 Olive Ave, SR 303 to Sarival 
Ave, project due to funding reallocation that occurred in July, 2020 as a result of current fiscal impacts.  
Upon approval of this Competition Impractical, the construction administration services for TT0562 will be 
added by change order to WSP's Construction Administration Services contract for TT0561.
Accounting String:






	


SEARCH
A search was conducted consisting of: (check all that apply) 
RESULTS 
Describe the search from above in detail: 
PRICE  
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence 
to support a Competition Impracticable determination containing an explanation of why the proposed procurement 
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: 
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): 
The alternative would be to use a different consultant for the merged project.  This would require the 
termination of the WSP contract and procurement of a construction administration services contract 
for the merged project through the competitive process.  Use of a different construction 
administration consultant would be unacceptable because of unfamiliarity with the project including 
current construction coordination and mapping of utility relocation efforts, utility conflict history, 
resolution determinations, coordination with various utility entities and understanding of their 
immediate needs as it relates to the on going utility relocation.  WSP has the history and detailed 
background on both projects necessary to perform the construction administration services for the 
additional work required due to the merging of project TT0562 into TT0561.  
WSP provided a scope and fee that is consistent with the approved contract rates of their current 
Contract 2018-056 and acceptable construction management practices for this type of work.
Market research 
Other vendors contacted 
Public notice given, list 
Other 
no alternatives were identified 
no alternatives were deemed acceptable 
because (explain below): 
Comparison to previous comparable purchases       
from a different vendor 
  Independent estimate       
 Comparison to public sector contract pricing 
 Discount off published catalog pricing 
  Market survey 
  Other, explain: 
THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
Prior to merging TT0562 into TT0561, WSP was awarded the Construction Administration Services contract (2018-056) 
to perform construction management and inspection for TT0561 Olive Ave, SR 303 to Sarival Ave, which was planned 
to start construction in Fall 2020.  The combined project is now planned to start construction in Fall 2021.  WSP has 
the familiarity regarding the TT0562 project history including utility coordination status and design issues and has the 
insight to successfully complete the project.  WSP is currently performing utility relocation inspection and monitoring 
on the utility relocation stage for TT0561.  TT0562 utility relocation efforts are soon approaching due to the 
advancement of the design schedule to merge the TT0562 construction work into TT0561.  It is in the best interest of 
MCDOT to utilize WSP for the merged project for consistency, efficiency and a net cost savings.  By utilizing WSP, 
MCDOT anticipates a potential net cost savings of $95,000 in the pre-project/utility relocation stage and utilizing a 
different consultant at this stage of project development would be contrary to the best public interest.






	


CERTIFICATIONS 
I certify:  
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law.  I have reviewed the information and materials relevant to this procurement of goods and  services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)  
Office of Procurement Services
Date
Signature
Printed Name
Save
Email
  Recommended to BOS for approval.
Date
Signature
Printed Name
The CPO can approve procurements up to $100,000.  This request is over $100,000 and must be submitted as an agenda 
item to the Board of Supervisors for consideration.






	

	


	





	


	

x

1 | P a g e
Permitting, Construction 
and Inspections Division 
Permits Branch 
2901 W. Durango Street  
Phoenix, AZ  85009 
Phone: 602-506-8791 
Fax: 602-506-4009 
www.mcdot.maricopa.gov 
SCOPE OF WORK
Construction Management Task
TT0562 - Olive Ave Sarival to Reems Rd
The tasks listed below are to supplement the basic tasks that are required of the 
CM Consultant Contract No. 2018-056. Also refer to the October 2015 Update of 
the MCDOT Construction Management Manual. Coordination and scheduling of 
these services with MCDOT staff, as outlined below and in Contract No. 2018-056.
General
Consultant is responsible for all aspects of this project and shall act on behalf of 
MCDOT.  No federal funds are involved with this project, and, there are no IGA’s. 
Consultant shall represent MCDOT in coordination and communication with the 
Contractor, and other agencies as may be involved in the prosecution of this project.
Consultant is to handle all problems/issues on the front-line, while keeping MCDOT 
informed. Unusual issues that require decisions by MCDOT should be referred to 
MCDOT with recommended solution.
Keep MCDOT informed through email and telephone on a near daily basis. Copy 
MCDOT on important correspondence.  MCDOT will attempt to attend weekly 
meetings and may make other occasional site visits.
Reference WSP | MCDOT Contract 2018-056 (enclosed) for the Consultant’s Scope 
of Work as it applies to the additional construction management responsibilities 
associated with the construction activities of TT0562 except as modified below.
The Consultant shall be given a set of 95% contract documents including, plans, 
special provisions, cross sections, environmental clearance and other documents 
deemed necessary to aid the Consultant in managing the project.
The 100% and Sealed contract documents are anticipated to be delivered in the 1st
quarter of 2021 and the Consultant shall be forwarded these submittal documents as 
they become available.






	


September 16, 2020 
Shawn Coleman 
Project Engineer 
Maricopa County DOT 
2901 west Durango 
Phoenix, AZ 85009
RE: 
Olive Ave Sarival Ave to Reems 
MCDOT Project No. TT0592 
Contract 2018-056
WSP Cost Proposal adding TT0562 to contract 2018-056
Dear Mr. Coleman
updated cost proposal for Olive Ave Sarival Ave to Reems Rd, MCDOT Project
No T0562, contract 2018-056.
The increase to 2018-056 is $795,906.91
The update makes the estimate the addition of TT0562 will extend the construction time by 7 months.
Please feel free to contact me at (480) 449-4615 if you have any questions or need additional information.
Sincerely
WSP
Robert Winrow
Project Manager
C:  
file
Attachments
Digitally signed by Winrow, Robert
(Winrow)
DN: cn=Winrow, Robert (Winrow),
ou=Active,
email=BOB.WINROW@wsp.com
Date: 2020.09.10 07:20:52 -07'00'
Winrow, Robert
(Winrow)






	


Olive Avenue - SR 303L to Sarival Avenue
WSP USA Inc.
TT0561
Contract No. 2018-056
ESTIMATED DIRECT LABOR
PERSON
BILLING
CLASSIFICATION
HOURS
RATE/HOUR
TOTAL
Senior Resident Engineer
320
81.95
$
26,224
$
Resident Engineer / Materials Coordinator
1,170
48.08
$
56,254
$
Chief Inspector  /Project Supervisor
1,334
52.48
$
70,008
$
Lead Inspector II
1,540
37.37
$
57,550
$
Lead Inspector I
-
-
$
-
$
Inspector II
-
-
$
-
$
Inspector I
-
-
$
-
$
Field Office Manager
736
35.12
$
25,848
$
5,100  Hours
Estimated Labor Cost
235,884
$
Overhead 115.90%
273,390
$
Subtotal
509,274
$
ESTIMATED DIRECT EXPENSES
(Listed By Item At Estimated Actual Cost - NO MARKUP)
Travel
31,510
$
Plotting
$
Miscellaneous Expenses
-
$
Total Estimated Expenses
31,510.00
$
ESTIMATED OUTSIDE SERVICES AND CONSULTANTS
Firm
Cost
ACS Services (DBE)
79,840.36
$
J2 Engineering (DBE)
25,939.23
$
HDR Construction Control Corporation
98,416.32
$
Total Estimated Outside Services
DBE %
204,195.91
$
13.29%
PROFIT (Direct Labor +Overhead)
10%
50,927.00
$
TOTAL ESTIMATED FEE
795,906.91
$
CONTRACT TIME
400 Calendar Days
(Figures Rounded To The Nearest $1)
Consultant Firm Signature
Date
DERIVATION OF COST PROPOSAL SUMMARY
 3/26/2013
Page 1 of 4
9/16/2020
Digitally signed by Guertin, Joseph
(Guertin)
DN: cn=Guertin, Joseph (Guertin),
ou=Active,
email=Jay.Guertin@wsp.com
Date: 2020.09.16 15:08:46 -07'00'
Guertin, Joseph
(Guertin)






	


Olive Avenue - SR 303L to Sarival Avenue
WSP USA Inc.
TT0561
Contract No. 2018-056
Scale
No
Shts
Hours/
Sheet
Senior
Resident
Engineer
Resident
Engineer /
Materials
Chief
Inspector
/Project
Lead
Inspector II
Lead
Inspector I Inspector II Inspector I
Field
Office
Manager
Total
81.95
$
48.08
$
52.48
$
37.37
$
-
$
-
$
-
$
35.12
$
Pre-Project Constructability / Utility Oversight
30
60
224
40
354.0
During Construction
290
1110
1110
1540
696
4746.0
Post Construction
#
320
1170
1334
1540
736
5100.0
TASK
ESTIMATED STAFF HOURS - PHASE
 3/26/2013
Page 2 of 4






	


CONSULTANT/SUBCONSULTANT NAME:       WSP USA Inc.
CONTRACT NO: 2018-056
Olive Avenue - SR 303L to Sarival Avenue
10/2/2019
MAN-HOURS
PROJECT PERSONNEL
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
TOTALS
Senior Resident Engineer
2
2
2
2
2
2
2
2
2
2
10
40
40
50
40
50
40
30
320
Resident Engineer / Materials Coordinator
2
2
2
2
2
2
2
2
2
2
40
160
160
180
160
170
160
120
1170
Chief Inspector  /Project Supervisor
12
20
16
16
20
16
16
20
16
16
56
160
160
180
160
170
160
120
1334
Lead Inspector II
180
380
320
340
200
120
1540
Lead Inspector I
0
Inspector II
0
Inspector I
0
Field Office Manager
40
96
96
120
96
120
96
72
736
0
TOTAL
16
24
20
20
24
20
20
24
20
20
146
456
636
910
776
850
656
462
0
0
0
0
5100
CONSULTANT/SUBCONSULTANT
SCHEDULED PROJECT MAN-HOURS
2020
2021
2022
ESTIMATED MAN-HOURS






	


Olive Avenue - SR 303L to Sarival Avenue
WSP USA Inc.
TT0561
Contract No. 2018-056
Travel
A. Local Mileage at
0.575
$
54,800 miles
Subtotal Travel
31,510.00
$
Plotting
B.  Exhibits at
exhibits
C.  Plots at
plots
-
$
D.  Plan Submittals
Half Size Bond Copies at
Copies
Full Size Bond Copies at
Copies
Subtotal Plotting
-
$
Miscellaneous Expenses
C. Other
-
$
Subtotal Miscellaneous Expenses
-
$
ESTIMATED OUTSIDE SERVICES & CONSULTANTS
ACS Services
79,840.36
$
J2 Engineering
25,939.23
$
HDR Construction Control Corporation
98,416.32
$
TOTAL ESTIMATED OUTSIDE SERVICES
204,195.91
$
TOTAL ESTIMATED EXPENSES
235,705.91
$
ESTIMATE OF DIRECT EXPENSES
 3/26/2013
Page 4 of 4






	


No Optional Tasks






	


(Inclusive of Consultant and Subconsultant[s] total proposed fee.)






	


J2 Engineering & Environmental
CONTRACT NO.: 2018-056
PROJECT NAME: TT0561 Olive SR303 to Sarival
Modification to add TT0562 Olive Ave Sarival to Reems
Classifications
Man-hours
Hourly Rates
Labor Costs
Sr. Resident Engineer
$0.00
Resident Engineer
$0.00
Project Supervisor
$0.00
Lead Inspector II (Roadway & Traffic)
$0.00
Lead Inspector II (Electrical)
$0.00
Lead Inspector I (Material Coordinator)
$0.00
Lead Inspector I (Environmental Compliance)
240
$41.88
$10,051.20
Inspector II
$0.00
Inspector I
$0.00
Project Administration
$0.00
$10,051.20
___134.61___% of Direct Labor
$13,529.92
10% of Direct Labor + Overhead
$2,358.11
$25,939.23
EXPENSE AMOUNT
$0.00
$0.00
$0.00
Cost Proposal Summary (No Optional Tasks )
Maricopa County Department of Transportation
DIRECT LABOR
FEE PROPOSAL - TABLE A
CONSULTANT
COST PROPOSAL SUMMARY
Page 1 of 3
DESCRIPTION
Mileage
Premium Over Time
DIRECT AND OUTSIDE EXPENSES






	


NAME OF SUBCONSULTANT
TOTAL COST
Total Subconsultant(s)
$0.00
Consultant's Total Direct Labor
$25,939.23
Consultant's Total Direct and Outside Expenses
$0.00
Total:
$25,939.23
Consultant's Totals of Direct Labor and
Direct and Outside Expenses
$25,939.23
TOTAL PROPOSED FEE
$25,939.23
(Inclusive of Consultant and Subconsultant[s] total proposed f
J2 Engineering & Environmental
Firm
Signature
Project Landscape Architect
Title
08/25/20
Date
Cost Proposal Summary (No Optional Tasks)
Maricopa County Department of Transportation
SUBCONSULTANT(s)
FEE PROPOSAL - TABLE A
CONSULTANT
COST PROPOSAL SUMMARY
TASK
Page 2 of 3