AWARD LETTER-BACK UP CENTRAL REGION COOP-COG-EOP CLOUD.PDF

State of Arizona
Department of Homeland Security

Governor Douglas A. Ducey Director Gilbert M. Orrantia

September 18, 2020

Director Robert Rowley

Maricopa County Department of Emergency Management
5630 E. McDowell Rd.

Phoenix, AZ 85008-3455

Subject: FFY 2020 Homeland Security Grant Program Award
Subrecipient Agreement Number: 200208-01
Project Title: Central Region COOP/COG/EOP Cloud

Dear Director Robert Rowley,

The application that your agency submitted to the Arizona Department of Homeland Security (AZDOHS) for
consideration under the Homeland Security Grant Program has been awarded. The project titled "Central
Region COOP/COG/EOP Cloud" has been fully funded under the 2020 State Homeland Security Grant
Program for $72,000. The grant performance period is October 1, 2020 to September 30, 2021. This grant
program is part of the U.S. Department of Homeland Security Grant Program and specifically is awarded
under CFDA #97.067 (Catalog of Federal Domestic Assistance). The FFY 2020 federal award date as
indicated in the U.S. DHS award package is 9/01/2020 with a total amount of funding of $25,332,352.00. The
Federal Award Identification Number is EMW-2020-SS-00017-S01,

To access your award documentation:

Log-in to https://azdohs.gov/user. A username and password was provided to you/your staff during the
application phase. If you no longer have your username/password, please contact your Strategic Planner for
assistance. Be advised all applications submitted on behalf of your organization, as well as associated award
information, will be viewable and accessible by all authorized users associated with your organization.

To establish acceptance of the award, please follow these instructions:
The following action items must be downloaded, completed, signed and returned to AZDOHS:

1. Project Administration Page - Print and sign one original Project Administration Page.

2. Two Subrecipient Agreements - Print and sign two original Subrecipient Agreements, completing
sections XXXVII and XXXVI.

3. Environmental and Historic Preservation (EHP) required documentation, if applicable.

These items must be completed and on file at AZDOHS in order for your agency to be eligible for
teimbursement. If all documentation listed in numbers 1, 2, and 3 (if applicable), above is not siqned
and received by AZDOHS on or before January 31, 2021, this award is rescinded and the funds will be
reallocated.

This letter does not serve as authorization to obligate or begin spending funds toward this award. Obligations

1700 West Washington Street Suite 210 Phoenix, Arizona 85007
Office: (602) 542-7013 Fax: (602) 542-1729 www.azdohs.gov

State of Arizona
Department of Homeland Security

Governor Douglas A. Ducey Director Gilbert M. Orrantia

and expenditures cannot take place until October 1, 2020. If your project requires an Environmental and
Historic Preservation (EHP) review, this must be completed, submitted and approved by FEMA/AZDOHS
prior to any obligation/expenditure of funds. Additionally, all actions associated with this project must be
completed, invoiced and received by the end of the period of performance. Reimbursements are limited to
approved quantities and funding thresholds. You will not be reimbursed for quantities in excess of what you
have been authorized to purchase. AZDOHS reserves the right to request additional documentation at any
time.

If you should have any questions, please do not hesitate to contact your Strategic Planner.
Congratulations on your Homeland Security Grant Program award.

Sincerely,

Ll Ba

Gilbert M. Orrantia
Director

1700 West Washington Street Suite 210 Phoenix, Arizona 85007
Office: (602) 542-7013 Fax: (602) 542-1729 www.azdohs.gov

State of Arizona
Department of Homeland Security

Governor Douglas A. Ducey Director Gilbert M. Orrantia

Subject: FFY 2020 Homeland Security Grant Program Award - EHP Level A Review
Subrecipient Agreement Number: 200208-01
Project Title: Central Region COOP/COG/EOP Cloud

Dear Stakeholder:

The project that your agency submitted to the Arizona Department of Homeland Security (AZDOHS) for
consideration under the Homeland Security Grant Program has been awarded.

Please be advised, all projects require an Environmental and Historic Preservation review. Your project has
been reviewed and it has been determined to have no potential impact to environmental or historic concerns.
Any change of scope to the project will require additional EHP review and consideration. If you need further
clarification please contact Michael Stidnam at (602) 542-7041 or mstidham@azdohs.gov with AZDOHS for
further information regarding the EHP specific requirements for your award.

As stated in the subrecipient agreement:

The subrecipient shall comply with Federal EHP regulations, laws and Executive Orders as applicable.
Subrecipients proposing projects that have the potential to impact the environment, including but not
limited to construction of communication towers, modification or renovation of existing buildings,
structures and facilities, or new construction including replacement of facilities, must participate in the
DHS/FEMA EHP review process. The EHP review process involves the submission of a detailed
project description that explains the goals and objectives of the proposed project along with
supporting documentation so that DHS/FEMA may determine whether the proposed project has the
potential to impact environmental resources and/or historic properties. In some cases, DHS/FEMA is
also required to consult with other regulatory agencies and the public in order to complete the review
process. The EHP review process must be completed before funds are released to carry out the
proposed project. DHS/FEMA will not fund projects that are initiated without the required EHP review.

Additionally, ail recipients are required to comply with DHS/FEMA EHP Policy Guidance. This EHP
Policy Guidance can be found in FP 108-023-1, Environmental Planning and Historic Preservation
Policy Guidance.

1700 West Washington Street Suite 210 Phoenix, Arizona 85007
Office: (602) 542-7013 Fax: (602) 542-1729 www. azdohs.gov

State of Arizona
Department of Homeland Security
Governor Douglas A. Ducey State Homeland Security Program

Equipment - Budget Detail Worksheet

Maricopa County Department of Emergency Management

AEL # item Description

Qty Requested Total Requested — Qty Approved
O4AP-04-RISK Gloud-based plans sofware license renewal and training 1 $72,000 1
TOTAL: $72,000

Displaying 1 - 7 of 1 Equipment items

Director Gilbert M. Orrantla

200208-01

Total Approved
$72,000
$72,000

Project Administration Page

Grant #: 200208-04 Subrecipient: Maricopa County Department of
Emergency Management

Project Title: Central Region COOP/COG/EOP Cloud

Grant Program: State Homeland Security Grant Program

1. Unit of Government: Maricopa County Department of Emergency Management
Point of Contact: Erin King

Subrecipient Address:
Street: 5630 E. McDowell Rd.
City/State/Zip: Phoenix, AZ 85008-3455

Head of Agency: Director Robert Rowley
Authorized individual has delegated authority ta make application on behalf of the agency.

Phone #: (602) 273-1411
E-mail Address: robert.rowley@maricona.gov

2. Organizational Type: County Government
3. Region or Entity: Central Region, Phoenix UASI
4. Initiative Title: Strengthen Planning and Citizen Preparedness Capabilities

§. Total Dollar Amount Requested: $72,000 Total Dollar Amount Awarded: $72,000

APPROVAL PROCESS
The signatures below verify the submission/approval process. Ail parties signify that all aspects of this project are
allowable, reasonabie and justifiable in accordance with published federal grant guidelines and the Subrecipient
Agreement. The signatures indicate the subrecipient agrees to the additional grant requirements outlined in the award
letter. The signatures confirm the acceptance that the funding amounts and quantities are limited to the amounts and
quantities approved and awarded on the Application Summary and Budget Narrative page(s) (Equipment, Training,
Exercise, Planning, Organization, M&A, if applicable) as provided in the award letter attachments.

Subrecipient Project Point of Contact: Erin King on laa af 24] 2020

Print Name Signature Date
AZDOHS Staff: Susan Dzbanko
Print Name Signature Date

This form is to be signed and returned. .

1700 West Washington Street Suite 210 Phoenix, Arizona 85007
Office: (602) 542-7013 Fax: (602) 542-1729 www.azdohs.gov